headings for application letter

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What do I include in my cover letter heading?

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The heading provides your contact information, the date you are writing, and the address of the company to which you are applying.

For your contact information, you will want to include the following:

• The address where you can be reached ( if you live at college, will it be more accessible to include the local address or your permanent address? )
• Phone number
• Fax number (if applicable)
• E-mail address

Then, you will skip a line and write the full date ( month, day, year ). Follow this by skipping a space and writing the contact information for the person to whom you are writing:

• Name of the specific person
• Title of that person (if available)
• Address of the company

Craig M. Leroix 2987 W. Taylor Dr. Portland, OR 45720 890-372-1262 [email protected]

February 2, 2005

Amy Kincaid, Human Resource Director Western Electric, Inc. 387 Collier Lane Atlanta, Georgia 30051

Job seekers at Purdue University may find value in the Purdue career Wiki here .

The following are additional Purdue OWL resources to help you write your cover letter:

• Cover Letter Workshop- Formatting and Organization
• Example Employment Documents
• Cover Letters 1: Quick Tips
• Cover Letters 2: Preparing to Write a Cover Letter
• Cover Letter Presentation
• Job Search Documents for Working Class Positions

How To Craft an Eye-Catching Cover Letter Header (Examples and Template)

In This Guide:

What is a cover letter header, cover letter header format, resume and cover letter headers: similarities and differences, cover letter header template, final thoughts.

Of all the things to worry about when applying for a new job, the header of your cover letter might not seem high on the list of your priorities. But creating a clear and organized cover letter header allows you to differentiate yourself from piles of job applicants.

An organized cover letter header shares your personal details professionally. It forces a recruiter to read on to learn more about what makes you unique.

A well-crafted header created with a custom cover letter builder can attract the attention of a hiring manager through an aesthetically pleasing font, color and design elements.

Think of it as the first impression you make with a hiring manager. You wouldn’t show up for an interview without shoes on, and you wouldn’t send a cover letter without having a header.

Ready to put your best foot forward with a well-crafted header for your cover letter?

In this article, you’ll learn:

• What a cover letter header is
• What you’ll need to include and exclude in your cover letter header
• How to properly organize your cover letter header with a template

If you want to create a cover letter that leaves a distinct impression, Enhancv has over 500 examples of professional cover letters to draw inspiration from.

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Your cover letter tells a story about you: your triumphs and successes in your career, what makes you the best candidate for the role, and how you can add more than just technical skills to a company.

It should be short and sweet, getting straight to the point about who you are and why you will contribute substantially to the company.

In the same way, a header for your cover letter gets to the point by sharing important details about yourself. Your header is the place where you share your contact information with your hiring manager, while also informing them of the date that you wrote the cover letter.

Your header can also show that you’ve gone above and beyond expectations by addressing the letter to a specific person from the company you are applying to. If you’re able to find the name of the hiring manager and their position within the company, this will create a more personalized  header.

A header for a cover letter typically sits in the top upper left corner of your cover letter. However, you can also include the whole header portion of the top of your page with a customized cover letter header.

There are three distinct sections for the cover letter header format: your personal information, the date of writing, and contact information of the hiring manager.

Let’s dive into what you should include in your header:

1. Include your personal Information

• Your first and last name
• Phone number
• Email address

2. Date of Writing

Next, skip a line and include the date that you’re writing the letter. Include the full name of the month, followed by the day and year of the day that you’re writing your cover letter.

It’s going to look something like this:

April 18, 2022

You may also want to include the city that you’re writing the letter in at the beginning of the date:

Chicago, April 18, 2022

3. Hiring manager’s name

Skip another line and include the hiring manager’s information. Finding the hiring manager’s information can be difficult, but don’t worry, you can usually find it on a job application. If you’re applying to a company without a job application, just search through a company’s “about us” page, or look through the company’s LinkedIn page.

There are three things that you should include:

• The hiring manager’s name
• Their position
• The name of the company

If you can’t find one, don’t sweat it too much. Just skip this information, and address it to “hiring manager”.

Optional things to include

There are other optional things that you can add to your header which help to personalize it. Here is some other personal information that you can include in your header:

• Your professional social media profiles: This includes sites like LinkedIn, GitHub, or Medium, but would exclude personal social media sites.
• Your personal website
• A professional portfolio
• Your address or the city where you live: This used to be common when you were mailing your cover letter and resume to a hiring manager, but is no longer necessary when sending a cover letter in an email.
• The title of the position you have at your current workplace
• The title for the job posting or the reference number: You can find the title for the job posting on any job description, and you can place it right after the date to help clarify the position you’ll be applying to.

Things to exclude from your cover letter heading

Your resume and cover letter are the best places to share about your skills and abilities, but try to keep them professional. Exclude really personal information, and try to avoid giving more than one phone number, as this can frustrate the hiring manager.

A cover letter header and a resume header are similar in format. They both share personal information, like your name, phone number, and email address. You may also want to format them similarly, with the same font, color and design elements being used for both.

According to a recent study, the average recruiter takes 7.4 seconds to scan each resume and cover letter that crosses their desk. One of the first things that a recruiter looks for is whether the header of the cover letter matches the resume’s header. A simple mistake, like having mismatched headers, can cause your resume to be tossed out.

The major difference between the two is that you write a cover letter with a specific person in mind: the hiring manager.

Like any formal letter, both the sender’s name (the job applicant) and the receiver’s name (the hiring manager) should be found on the cover letter.

A resume header simply includes your own personal information, but it can also be a great place to put springboard links, hyperlinks that lead to a personal website or portfolio. In our digital age, most recruiters view applicants’ resumes online, and having some handy hyperlinks available can point them in the right direction.

If you’d like to learn more about how to upgrade your resume’s header, check out Perfecting Your Resume Header so You Get Noticed.

Crafting your own cover letter header template doesn’t have to be difficult. Here’s an easy-to-use example of a cover letter header for your use:

Dwayne J. Nicole

312-456-5555

[email protected]

Linkedin.com/in/dwayne-nicole

Bryanna Bartlett

Human Resource Director

Northern Electric, Inc.

450 Pullman Road

Chicago, Illinois

Cover letter headers help to share your personal details with a hiring manager, and what you choose to include in them can share a lot about you. Consider these key points we discussed in this article when you’re writing your header:

• Include personal information (name, phone number, and email address).
• Insert the date that you wrote the letter.
• Address the cover letter header to the hiring manager, and include their position in the company.
• Resume and cover letter headers are similar, but have some distinct differences.
• Diligently check to make sure all information is correct on the cover letter header, and that it matches your resume header.

When you’re applying for a new job, you want to do everything in your power to create a perfect first impression.

You can do this easily with a perfectly crafted cover letter, and you don’t have to do this alone.

At Enhancv, you’ll be able to find a lot of resources to help you craft the perfect cover letter. We have over 500 sample cover letters for you to draw information from to make your own.

Also, you can find a lot of information on the Cover Letter Help blog, which can give you all sorts of top-quality articles, like the Cover Letter Checklist, which is everything that you need to write a cover letter that sets you apart from other applicants.If you’d like to streamline the resume and cover letter building process, use the Cover Letter and Resume builder .

• Cover Letter Guides

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• Career Blog

Cover Letter Heading: 10 Best Examples for 2024

A cover letter is an essential document that accompanies a resume when applying for a job. It serves as an introduction to the candidate and provides an opportunity to showcase their skills and qualifications. While the resume lists the candidate’s experience, education, and achievements, a cover letter allows the candidate to explain why they are the best fit for a particular position.

A well-crafted cover letter can make a difference in a hiring manager’s decision to invite a candidate for an interview. A cover letter allows the candidate to personalize their application and demonstrate their interest in the company and position they are applying for. It is an opportunity to highlight specific skills and experiences that make the candidate a strong fit for the job.

Purpose of Cover Letter Heading

The heading of a cover letter is the first thing that the hiring manager will see. It should include the candidate’s contact information, the date, and the recipient’s name and address. The purpose of the heading is to make the cover letter look professional and informative.

The Basics of a Cover Letter Heading

When it comes to writing a cover letter, one of the crucial parts to pay attention to is the heading. In this section, we will discuss the definition of a cover letter heading, where to place it, what should be included, and tips for creating a strong cover letter heading.

A. Definition of Cover Letter Heading

The cover letter heading is the section that appears at the top of the cover letter. It contains important information that introduces the letter and provides context about the applicant. Typically, the heading includes the applicant’s name, address, phone number, and email address. The employer also expects the date they received the letter to be present.

B. Where to Place Cover Letter Heading

The cover letter heading should be placed at the beginning of the cover letter, right at the top of the page. It should appear aligned to the left-hand margin of the document.

C. What Should be Included in Cover Letter Heading

As previously mentioned, the cover letter heading should include essential personal information such as the applicant’s name, address, phone number, and email address. If the letter is being sent via email, including the applicant’s HTML email signature (if they have one) may be an additional, more professional touch. Additionally, it’s important to include the date the letter was written, as well as the employer or hiring manager’s name and address.

D. Tips for Creating a Strong Cover Letter Heading

A strong cover letter heading should be easy to read and contain all the necessary information. Here are some tips to guide you:

Use a legible font: choose a font that’s easy to read, popular examples include Arial or Times New Roman.

Keep it brief: the cover letter heading doesn’t need to be too long. Just include the essentials and keep it concise.

Use appropriate spacing: ensure there’s enough spacing between each line that will make the heading clear, easy to read, and navigate.

Add a personal touch: consider adding a professional-looking personal logo or design to your header that visually elevates the heading and makes it stand out.

Proofread: Finally, review and confirm that all information is correct and up-to-date, this helps avoid any errors that might distract attention from what should be communicated in the letter.

By following these tips and best practices, you can make sure that your cover letter heading stands out from the rest and provides the employer with the information they need. This will increase your chances of getting the hiring manager’s attention and landing the job you want.

Best Examples of Cover Letter Heading

One of the most important aspects of a cover letter is the heading, as it sets the tone for the entire document. Here are 10 examples of the best cover letter headings:

Example 1: Traditional Heading

A traditional heading includes your name, contact information, and the date of the application. It’s a classic and professional option that never goes out of style.

Example 2: Modern Heading

A modern heading can incorporate a bold font, unique design, or color to grab the reader’s attention. It shows off your creativity and attention to detail.

Example 3: Minimalist Heading

A minimalist heading uses simple and clean lines to convey a sense of sophistication and professionalism. It’s a great option for industries like finance or law.

Example 4: Creative Heading

A creative heading incorporates elements like graphics or images to showcase your personality and stand out from the competition. It can work well in artistic or design-related fields.

Example 5: Unique Heading

A unique heading can include a catchy tagline, quote, or reference to the job you’re applying for. It captures the reader’s attention and makes a memorable impression.

Example 6: Professional Heading

A professional heading includes your name, job title, and contact information. It’s straightforward and highlights your experience and qualifications.

Example 7: Personalized Heading

A personalized heading references the company or position you’re applying for, and shows that you’ve done your research and know what the company values.

Example 8: Industry-Specific Heading

An industry-specific heading includes relevant keywords and phrases that align with the industry or job you’re applying for. This shows that you have a strong understanding of the field.

Example 9: Keyword-Optimized Heading

A keyword-optimized heading uses specific keywords and phrases from the job posting to ensure that your application doesn’t get overlooked by applicant tracking systems.

Example 10: Eye-catching Heading

An eye-catching heading uses a bold font, color, or unique design to catch the reader’s attention and make a lasting impression. It’s a great option for creative fields.

Your cover letter heading should be a reflection of your personal style and the job you’re applying for. Use these 10 examples as a starting point to create a heading that stands out and sets you apart from the competition.

How to Choose the Best Cover Letter Heading for Your Application

When it comes to crafting a cover letter heading that will catch a potential employer’s eye, there are several factors to consider. These include the job requirements and company culture, your personal brand and industry, and the purpose and tone of your cover letter. By tailoring your heading to the job and employer, you can increase your chances of standing out among other applicants.

A. Analyze the Job Requirements and Company Culture

Before crafting your cover letter heading, carefully analyze the job requirements and company culture. Look for keywords and phrases that are frequently used in the job description, as well as any specific company values or mission statements mentioned on the company website. This will give you a better sense of what the employer is looking for in a candidate and how you can position yourself as a strong fit for the role.

B. Consider Your Personal Brand and Industry

Your personal brand and industry should also play a role in choosing the best cover letter heading. If you work in a more creative industry, for example, you may want to use a more colorful and unique heading that reflects your personality and design skills. On the other hand, if you work in a more traditional or conservative industry, a more straightforward and professional heading may be more appropriate.

C. Determine the Purpose and Tone of Your Cover Letter

The purpose and tone of your cover letter should also guide your choice of heading. If you are applying for a job with a specific company, you may want to use the company name in your heading to show your interest and attention to detail. If you are hoping to convey a more personal or passionate tone, you may want to use a heading that highlights your motivation for applying to the job.

D. Tailor Your Heading to the Job and Employer

Ultimately, the key to choosing the best cover letter heading is to tailor it to the job and employer. This means taking into account the job requirements, company culture, your personal brand and industry, and the purpose and tone of your cover letter. By doing so, you can create a heading that stands out from the competition and captures the attention of your potential employer.

Common Mistakes to Avoid in Cover Letter Heading

Your cover letter heading is the first thing that recruiters and hiring managers see when they open your application. It’s essential to make a great first impression, and avoid the following mistakes:

A. Using Unprofessional or Offensive Language

Your cover letter heading should be professional and free of any offensive language. Avoid using slang or phrases that may be inappropriate in a professional setting. Make sure to spell check and double-check your wording before submitting.

B. Creating a Bland or Generic Heading

Avoid using a generic heading that does not give any information about the specific job or industry you are applying to. Customize your heading to fit the job that you are applying for, and make sure it stands out among other applications.

C. Failing to Customize the Heading for Each Application

Every job posting is different, and your cover letter heading should reflect that. Make sure to customize your heading for each job you apply to, including any specific requirements or qualifications listed in the job posting.

D. Making Spelling or Grammar Errors in the Heading

Spelling and grammar errors are a red flag for recruiters and hiring managers. Make sure to proofread your heading carefully, and have someone else check it as well. A second set of eyes can catch mistakes that you may have missed.

E. Including Irrelevant Information in the Heading

Your cover letter heading should be concise and relevant to the job you are applying for. Avoid including any unnecessary or irrelevant information, such as your address or personal information. Stick to the job title and any relevant qualifications or skills.

By avoiding these common mistakes, you can create a professional and effective cover letter heading that will grab the attention of recruiters and hiring managers. Remember, your cover letter heading is the first impression you make, so make it count!

Frequently Asked Questions about Cover Letter Heading

When it comes to crafting a cover letter, one of the most important elements is the heading. A well-written heading can grab the attention of the hiring manager and make your application stand out. However, there are several questions that often arise when it comes to creating a cover letter heading. Below are some frequently asked questions and their answers.

A. Should I Use the Same Heading for Every Cover Letter?

While it may be tempting to use the same cover letter heading for every application, it’s important to customize your heading for each job you apply for. This can include using the company name, position title, or other relevant information to make your application more tailored to the specific job.

B. How Long Should My Cover Letter Heading Be?

Your cover letter heading should be brief and to the point. Generally, it should not exceed two lines. This ensures that it doesn’t take up too much space on the page and keeps your application looking clean and professional.

C. Can I Include a Tagline or Slogan in my Heading?

Including a tagline or slogan in your heading can be a great way to showcase your personal brand and make your application stand out. However, it’s important to ensure that the tagline is relevant to the job you are applying for and that it doesn’t detract from the main content of your cover letter.

D. Is it Okay to Use a Colored or Graphic Header for My Cover Letter?

While a colored or graphic header can add visual interest to your cover letter, it’s important to use them sparingly and appropriately. If you’re applying for a creative role, a colored or graphic header may be appropriate, but for most jobs, a simple and professional heading is the way to go.

E. Should I Include My Contact Information in the Heading or Body of My Cover Letter?

Including your contact information in the heading of your cover letter can make it easier for the hiring manager to reach out to you. However, it’s also okay to include your contact information in the body of your cover letter, either at the top or bottom of the page. Just be sure to double-check that you’ve included all the necessary information, including your phone number and email address, so that the hiring manager can easily reach out to you if necessary.

Crafting a strong cover letter heading requires attention to detail and careful consideration. By customizing your heading for each job, keeping it brief and to the point, and ensuring that it’s relevant and professional, you can create a great first impression with your application.

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More from ResumeHead

Cover Letter Header Guide + Headings Examples & Templates

By Kervin Peterson in Cover Letters

A cover letter header is a functional section at the top of the document reserved for contact information and date of writing . It's the first thing most recruiters will see when examining your letter. Because of this, you want to ensure this section is polished to perfection to leave a strong first impression on the recipient and convince them to read the rest of the document.

In this article, we’ll explore the intricacies of creating a strong cover letter heading and give you examples to help you visualize what you’ve learned. Whether it’s your first time writing a cover letter or you’re looking to improve your skills, you’ll learn how to make an outstanding header.

Key Takeaways

A cover letter header is the first section of your document , where you should list your and the recipient’s contact information, along with the date and location of the writing.

You can include optional details in your cover letter heading, like your LinkedIn profile, relevant social media accounts, personal website, and portfolio.

Your header should be designed to be catchy, easy to read, and consistent with the rest of your cover letter.

What Is a Cover Letter Header?

A cover letter header is the top part of the document that should include your contact information, the date and location of writing, and the recipient’s details. Its main purpose is purely functional, as it should provide recruiters and hiring managers with the sufficient information they need to get in touch with you.

The goal of a well-designed cover letter header is to set the stage for the rest of the document. Its layout and format will indirectly demonstrate your professionalism, dedication, and attention to detail .

A clean and organized cover letter header enhances the overall readability of the document. It makes it easy for the recruiter to:

Transition to the rest of the writing

Focus on your skills and qualifications

Find specific details that they need

Identify your cover letter among a stack of others

Finally, using the same design language in your cover letter as you did in your resume will further showcase your expertise and make your application more noteworthy. Recruiters will more likely remember the information from both documents and combine it to create a complete picture of your personality and competence.

What Is a Cover Letter Heading?

The term “cover letter heading” is often used interchangeably with the cover letter header. However, it can also refer to the specific headings of each section in your cover letter.

For instance, you can include a “Contact Information” heading in the cover letter header to label it specifically. That way, you can clearly emphasize the sections of your cover letter to make it easier for the reader and to guide them.

Still, due to the simple nature of cover letters, there’s typically no need to point out each section. They usually only have contact information and the body of the text, which makes it easy to distinguish its individual parts. This practice is more commonly used when highlighting resume sections .

3 Essential Elements of a Cover Letter Header

Every cover letter header should include three key components, so let’s examine what they are.

#1. Personal Information

Your personal information should be prominently displayed at the top of your cover letter header. Here are the details to include:

Phone number

Email address

On top of that, you should also include your LinkedIn profile . Other optional information you can add to this section include a personal website, portfolio, and social media profiles relevant to the role you’re applying for.

Having personal information neatly displayed at the beginning of your cover letter allows recruiters to easily contact you if they are interested in your application.

#2. Date of Writing

Your cover letter heading should include the date of writing and location . You can write the full date or a shortened version in the MM/DD/YYYY format. For example, “April 23, 2024” and “04/23/2024” both work. For location, mentioning a city is enough.

Dating a cover letter is important as it highlights relevance and shows that your application is ongoing . Recruiters, hiring managers, and employers consider this information when scheduling your interview and even when receiving your follow-up email.

#3. Hiring Manager's Information

The hiring manager’s contact information is vital as it demonstrates that you wrote a cover letter to a specific person and company . Moreover, personally addressing the hiring manager helps you build rapport right off the bat.

This adds a personal touch to a formal document and helps you stand out. It also indicates that your cover letter is tailored to the role that you’re applying for and will highlight relevant skills and experiences.

The details you should include are:

Hiring manager’s name

Company’s name

Company’s address

Optional Elements for a Cover Letter Header

Let’s examine the above-mentioned optional elements you can add to your cover letter heading in depth.

#1. Professional Social Media Profiles

Professional social media profiles are becoming increasingly common in the business landscape. LinkedIn is a staple social media network for professionals, but you can also include links to relevant Instagram, X (formerly known as Twitter), and even TikTok or Pinterest accounts.

#2. Personal Website or Portfolio

Personal websites and portfolios showcase your work before you’re given a chance to demonstrate it. Therefore, if you have them, you should include a link in your cover letter header.

#3. Current Job Title

Including your current job title in your cover letter header gives recruiters and hiring managers quick insight into your ongoing responsibilities and skills needed to carry them out.

#4. Address (Optional)

While mentioning the address in your cover letter and resume used to be mandatory, it’s now optional and can be omitted if it’s not relevant to the role . Even if you decide to include it, you should only add your city for privacy reasons.

4 Indispensable Tips for Crafting an Impactful Cover Letter Header

Now, let’s check out some expert tips to help you polish your cover letter header to perfection.

#1. Catch the Attention of the Reader

You should design your cover letter header to catch the attention of the reader. For instance, you can pick a professional cover letter font and increase the size of your name to make it stand out .

The standard font size for the body of your cover letter is between 10 and 12 pt. You can increase your name by 2–4 pt to make it more prominent and your cover letter instantly recognizable.

#2. Be Consistent in Cover Letter Design

The design for your cover letter heading should match the design of the rest of the document . Keeping the format, layout, and overall style of your letter consistent makes it easy for hiring managers to focus on its contents.

You can achieve that by:

Using one typeface for the entire document and maintaining consistent size.

Having uniform spacing between paragraphs.

Including one type of bullet point symbol .

For bonus points, you should ensure that the design of your cover letter header also matches the design of your resume header .

#3. Prioritize Readability and Clarity

Clarity and readability are essential in cover letter design. Using typefaces that are too hard to read, including busy graphics , having too much color, and otherwise lacking order and consistency throughout the letter, can have detrimental effects.

You don’t want any elements in your cover letter that draw attention from its main purpose , which is to showcase your motivation, skills, and accomplishments. That’s why a simple cover letter header that only lists the necessary information is usually the best way to go about it.

#4. Don’t include overly personal information

You should avoid adding any information that is considered sensitive to your cover letter heading. This includes details about your gender, religious and political affiliations, race or ethnic origin, and more . You also shouldn’t put your photo in your cover letter or resume.

Not only is this type of information unnecessary, but it can result in immediate elimination of your job application . That’s because employers don’t want to risk facing charges for discrimination in their hiring practices .

Key Differences Between Resume and Cover Letter Headers

The biggest difference between resume and cover letter headers is in the amount of information they provide. A resume header typically only has your contact details and no date of writing . On the flip side, cover letter headers should be dated and should have the recipient’s contact information.

In essence, cover letters should follow business letter formatting where the header serves to introduce the reader to a salutation before the body of the letter. Resumes feature different layouts since they have more sections than cover letters. These sections are more independent and most of them usually come with headings, which you won’t find in cover letters.

4 Cover Letter Header Examples and Templates

Let’s put into practice what we’ve learned so far and check out some cover letter header examples:

#1. Traditional Header Example

This traditional cover letter header example can give you an idea of what yours should look like if you’re in classic fields like law and finance :

John Matthews Accountant 4974 North Street Lynchburg, VA 24501 434-942-0297 [email protected] linkedin.com/ln/johnmatthews

Staten Island, 05/09/2024

Lance Chavez Hiring Manager Diamond Finances 3113 Anmoore Road Staten Island, NY 10301

#2. Modern Header Example

This modern cover letter header sample is perfect for candidates in fields like marketing or technology, where trends are important :

Nathan Blum Front-End Developer 951 Jail Drive Gilson, IL 61436 309-876-7660 [email protected] linkedin.com/ln/nathanb github.com/nathanb

Pasadena, 07/10/2023

Katherine Smith Hiring Manager Platform Soft 4827 Nickel Road Pasadena, CA 91101

#3. Creative Header Example

You can take inspiration for a header from this creative cover letter template if your career includes design and inventiveness :

Janine Walton Graphic Designer 3943 Kemper Lane Salt Lake City, UT 84111 801-813-1857 [email protected] linkedin.com/ln/janinewalton janineportfolio.com

Jacksonville, 10/02/2023

Janet Carter Hiring Manager Golden Ratio Designs 4353 Brannon Avenue Jacksonville, FL 32044

#4. Header for Cover Letter with Unknown Recipient

Here’s how you can write your cover letter heading when you don’t know the name of the recipient, so you address them by their professional title :

Harriet Sarno Civil Engineer 4318 Maryland Avenue Saint Petersburg, FL 33714 737-522-9489 [email protected] linkedin.com/ln/harrietsarno sarnoengineer.com

New York, 12/11/2023

Hiring Manager Steel Core Constructions 2856 Small Street New York, NY 10014

Cover Letter Header FAQs

#1. should your cover letter have the same header as the resume.

Yes, your cover letter should have the same header as the resume. That way, you’ll display consistency and cohesion , creating a professional set of job application documents. This shows attention to detail and makes it easier for recruiters to distinguish you from other candidates.

#2. What is the headline of a cover letter?

The headline of a cover letter is a brief and catchy line you should include in the subject of the email you’re sending . Before submitting a cover letter, you should write an engaging headline along the lines of “5 Reasons Why I’m An Excellent Candidate For [Job Position].”

#3. Does a cover letter have a title?

A cover letter should have the title of the file . Before you send your letter as a PDF, DOC, or any other type, you should name it something recognizable so it can be distinguished. For example, you can use your full name or a shortened version if that’s too long.

Final Thoughts

The importance of a well-designed cover letter heading in 2024 cannot be understated, as it’s the first thing hiring managers see when checking out your document. You only get one chance at leaving a good first impression and persuading the hiring manager to read your letter with enthusiasm .

Remember to be consistent with your cover letter heading format and layout, and make sure to proofread and double-check everything for accuracy . The last thing you want is a misspelled phone number or email address to stop you from getting an interview call. Best of luck with your cover letter writing endeavors!

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Cover Letter Guide, Steps 2–4: Header, Greeting, & Introduction

• Start With A Header
• Include A Greeting
• Write A Memorable Introduction

You’re a shining star in your field, and you’ve found the perfect job listing. How do you make a great first impression with the company you’d like to work for? Well, let’s address the basics first: there’s one person you’ve got to impress right away. That’s right—whether that person is a hiring manager or your future supervisor—you’re got to impress that first person who reviews your cover letter and forms an impression of you as an applicant.

So how do you start that letter the right way and get their attention?  This article (Steps 2–4) in our comprehensive cover letter series will help you format and write the key elements of an introduction to your cover letter. You’ll move on to steps 5–7 to write the rest of the letter.

Start at the beginning by clicking here for “Your Guide To Writing A Good Cover Letter: Overview” or choose the step you need below.

Step 1. Format Your Cover Letter

✅  Step 2–4. Open The Cover Letter With A Proper Header, Greeting, And Memorable Introduction

Step 5–7. Explain You’re Fit For The Job, Add A Call To Action, And End With The Right Sign-off

Step 8–9. Edit And Share Your Cover Letter

We’ve provided a sample cover letter you can use to follow along in this series and create your own. Click on the image below to expand it.

2. Start the cover letter with a header

What to include in the header.

The first part of your cover letter is the header . Traditionally, a header would be formatted similarly to the heading of any formal letter. These days, it is more common to find a header that is the same or similar to the section that lists the name and contact details on your resume. Whether you use a traditional heading or a more contemporary header will depend on the job to which you are applying. Either way, your header should include:

• Your contact details
• Your job title (if applicable)
• The name of the hiring manager
• The contact details of the hiring manager

Examples of headers

Here is the traditional format for the header of a cover letter. We will cover alternatives to this traditional format in a little bit.

May 1, 2021

Emma A. Plicant English Tutor 1234 Road Way Anywhere, USA 12345 (123) 456-7890 [email protected]

Anna Smith Hiring Manager Tutoring Company 2345 Business Park Elsewhere, USA 12346

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Step 3. Include a proper greeting

A cover letter is a kind of formal letter, meaning it needs to include a greeting similar to that of any other kind of letter or email. This greeting should begin “Dear” or “To” and end with a comma , not a period.

Who should you address your cover letter to?

Ideally, you will address your cover letter directly to the hiring manager. If the name of the hiring manager is not listed on the job posting, you will need to do a little digging to try and find it. A good place to start is the website for the company itself. (Try to find a link like “About Our Staff.”) Even if you don’t find the name of the hiring manager there, you will be able to learn more about the company’s mission, values, and practices from the website. Some workplaces even go so far as to state specifically what they are looking for in a cover letter on their website.

Other sources for the name of the hiring manager include websites like LinkedIn and Glassdoor.

Note that the job title of the person in charge of hiring for the position may not be Hiring Manager. They may have a different kind of title altogether, like Administrative Assistant or Recruiter.

If you’re unable to find the name of the hiring manager to include on the cover letter, you can simply write Hiring Manager in the header or leave the spot blank.

The question of how to properly address your cover letter also comes up when it comes to writing the greeting.

Examples of greetings

A typical greeting for a cover letter if you know the name of the hiring manager is:

Dear [Mr./Ms.] [Last Name of Hiring Manager] example: Dear Ms. Smith,

Other, more contemporary greeting forms are:

Dear [Full Name] example: Dear Anna Smith,

[Full Name] example: Anna Smith,

If you are unable to find the name of the hiring manager, you have a few options when it comes to addressing your cover letter:

Dear Hiring Manager, Dear [Company] Team, To Whom It May Concern, Dear Sir or Madam,

Addressing a cover letter with “To Whom It May Concern” or “Dear Sir or Madam” is somewhat controversial. Some counsel against it, others find that employers prefer it. If you feel uncertain about using either of these greetings, stick with the traditional “Dear Hiring Manager.”

Looking for even more options for “to whom it may concern”? Review some of them here.

Step 4. Write a memorable introduction

It can be hard to know how to start a cover letter, but once you know the formula, it is fairly straight-forward. Your introductory paragraph should be one to three sentences long and include the following information:

• The name of the position you are applying for
• A brief description of your experience
• A sense of why you are interested in the position

Of all of these things, it is most important to state the name of the position—you would be amazed how many people leave this critical piece of information out.

Examples of strong introductions

Here are a couple of examples of a strong introduction for a cover letter:

• In response to your online job notice, I am writing to apply for the position of English Tutor at Learning Company. I believe my passion for education and many years of experience supporting students as a paraprofessional would make me an ideal fit for this post.
• As a longtime supporter of animal welfare causes, I am thrilled to have the opportunity to apply for the position of Fundraiser for Animal Welfare Nonprofit. I have over five years of experience in the nonprofit fundraising sector, raising over $200,000 annually, and I think these skills and my dedication to the issues would be an asset to your organization.

Be sure to double-check that you have correctly transcribed the job title and the name of the company!

Are you ready to highlight your professional experience? Let’s talk about how to compose the body of the cover letter!

Ways To Say

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