keynote presentation on zoom

The Best Way to Give a Keynote Presentation Over Zoom or Skype

Your changes have been saved

Email Is sent

Please verify your email address.

You’ve reached your account maximum for followed topics.

How Fast Should Your Internet Be? We'll Help You Figure It Out

The best laptops for students of 2024, why i wouldn't recommend anyone get adobe creative cloud in 2024.

When working remotely, you may need to deliver a Keynote presentation over Zoom, Skype, or other video conferencing apps. This is daunting at first---especially if you aren't tech savvy---but there are two simple methods you can use to do it.

Keynote Live is the best option, which lets you share your presentation slides with anyone online. If that isn't available, you can share your Mac screen over Zoom or Skype instead. We'll explain each of these methods in more detail below.

Share Your Presentation Online With Keynote Live

Keynote Live is a tool that lets you share your presentation online with up to 100 people at once. Invited members can tune in to watch your presentation from any device: iPhone, iPad, Mac, Windows PC, or other mobile devices. All they need to do is click the link you send them and open it in Keynote or a web browser.

Using Keynote Live, you can view the Presenter Display to keep an eye on your current slide, next slide, and Presenter Notes while only showing your current slide to people watching.

Unfortunately, Keynote Live doesn't let you share audio with your audience. The best way to use it is to start a group call using Zoom, Skype, or other video conference apps, then direct everyone to view your presentation in a separate window.

That way, people can still listen to you over the conference call while viewing the slides in Keynote Live.

Here's how to use Keynote Live in three simple steps.

Step 1. Invite People to Your Keynote Live Presentation

Open your presentation in Keynote and make sure your slides are ready to go. Then click the Keynote Live button in the toolbar; it looks like a laptop with two waves coming out of it.

In the popup window that appears, click Invite Viewers and send a link to your contacts over Mail, Messages, or AirDrop. Alternatively, choose to Copy Link from the dropdown menu and paste it into the chat in your Zoom or Skype call.

If needed, add a password to your presentation to keep it private. Click More Options and enable the Require Password box to do so. Make sure you give the password to everyone who needs it, alongside the invitation link.

After sharing the link for your Keynote presentation, click Play Later so you can wait for everyone to get ready before starting the presentation. This gives you time to start your conference call, invite more members, or make any final adjustments to your slides.

Step 2. Start a Conference Call Over Zoom or Skype

Since Keynote Live doesn't let you share audio, you still need to start a call in Zoom (see our guide to common Zoom issues if you have problems), Skype, or any other conferencing app for people to hear you. Make sure everyone is attending your conference call before directing them to Keynote Live to watch the presentation.

Ask people to click the link in the invite you sent them or copy a new link into the chat box for Zoom or Skype. To copy a new link, click the Keynote Live button in Keynote, then click Invite Viewers > Copy Link .

Before starting the presentation, you may want to turn off your camera in the video conferencing app. This way, people can't watch you while you're presenting, prompting them to switch to the Keynote Live window instead.

Step 3. Start Presenting in Keynote Live

When you return to the Keynote app, you should notice the Play button has turned green. The number next to the button tells you how many people are currently waiting for your Keynote Live presentation to begin.

To start your presentation, click the Play button and choose to Play on Keynote Live .

Keynote takes a moment to load the slideshow. During this time, it uploads your slides to the cloud to reduce delays for those watching.

When the presentation starts, press the X key to switch between Presenter Display and Audience Display. In Presenter Display, you can view your current slide, next slide, Presenter Notes, and the number of viewers. Anyone viewing your presentation only sees the current slide.

Use the Left and Right arrows to navigate through your slides, or press Esc to exit.

After finishing your presentation, click the Keynote Live button and Turn Off Keynote Live . Then finish up your call in the video conferencing app.

Share Your Keynote Screen Using Zoom or Skype

If Keynote Live isn't available to use, you can still deliver your Keynote presentation by sharing your screen over Skype or Zoom. This method isn't as elegant as Keynote Live, but it's a better option if you don't want to use Keynote in fullscreen presentation mode.

Depending on the options in your video conferencing app, you can choose to share a portion of your screen, a particular app window, or your entire computer screen.

It's best to share a portion of your screen, which means you can still view your next slide and Presenter Notes. Zoom allows you to do this, but Skype doesn't. Instead, you need to share your entire Keynote window to deliver a presentation using Skype ( Skype keyboard shortcuts ).

How to Share a Portion of Your Screen Using Zoom

Open your Keynote presentation and go to Keynote > Preferences in the menu bar.

From the Slideshow tab, enable the option to Allow Mission Control, Dashboard and others to use the screen . This lets you switch between apps after starting your presentation.

Now go to Play > Rehearse Slideshow from the menu bar. Press X to enable Presenter Display, which shows your current slide, next slide, and Presenter Notes.

With Keynote ready, open Zoom and start your video conference call.

Click Share Screen at the bottom of the Zoom window, then go to Advanced > Portion of Screen . Click Share to start sharing a portion of your screen.

If prompted, open the System Preferences on your Mac and go Security & Privacy > Privacy .

In the sidebar, click Screen Recording , then enable the option to allow Zoom to record your screen. You may need to restart Zoom and start sharing your screen again.

When you start sharing your screen, return to Keynote and resize the sharing box to match your Current Slide . This is what people will see in your video conference call. Click a blank space in Keynote , then use the Left and Right arrows to navigate through your presentation.

When you're finished, click Stop Share at the top of the screen and end your Zoom call.

How to Share Your Keynote Window Using Skype

Skype and Keynote don't work particularly well together. Although Skype lets you share your Keynote window over a video call, this stops working the moment you enter fullscreen presentation mode.

Instead, you can only share your Keynote screen from the edit view. This means your Keynote transitions and animations won't work. It also means other people will be able to see your Presenter Notes unless you read them in a separate app.

If you plan to do this, we suggest you hide the Format window by clicking the paintbrush icon to minimize clutter on the screen. You should also adjust the zoom level to make your Keynote slides fill as much of the window as possible.

Now start your Skype call and click the two overlapping squares to share your screen.

Open the Share Screen dropdown menu and choose to Share Application Window , then select Keynote from the list of available apps.

In the sidebar, click Screen Recording , then enable the option to allow Skype to record your screen. You may need to restart Skype and start sharing your screen again.

Don't enter presentation mode in Keynote. Use the navigation bar or the Up and Down arrows to switch between your slides instead. If you launch your full presentation, the people in your call won't be able to see it.

More Tools for Online Presentation

Keynote is an excellent app for creating stylish presentations with minimal effort. But it isn't the best option for online presentations. While it's possible to share your slides over Keynote Live, screen sharing options in the app itself are rather limited.

Fortunately, there are a wealth of other online presentation apps you can use to step up your game. Each of these apps offers better tools for delivering a presentation over Zoom, Skype, and other video conferencing apps than what you find in Keynote.

• Productivity

Looks like no one’s replied in a while. To start the conversation again, simply ask a new question.

ZOOM meeting using Keynote

I can not figure out how to set the Keynote presentation so that only one slide at a time shows up when I "share the screen" in a ZOOM meeting. This must be as simple as it it when I use Powerpoint, but I just can not figure it out. I'd rather use the Mac product than Powerpoint, as Msoft apps seem to be unhappy with Mac OS 10.15.5.

Posted on Jun 20, 2020 11:21 PM

Posted on Jul 9, 2020 2:26 PM

I've found two solutions for Keynote presentations in Zoom - sounds like several folks have posted here about wanting to combine Keynote with Zoom. In the first, you can show your slides. In the second solution below, you can run your Keynote presentation inside Zoom.

1) If you have Keynote versions up through 10.0, you can't run Keynote in Zoom but you can show slides . If you want one slide to appear at a time, just export as a PDF without selecting the builds option. If you'd like to show each bullet separately, the easiest solution I've found is to export my Keynote to PDF and, when doing so, selecting the "builds" option. Now I can show my entire presentation within Zoom by doing a share screen with the PDF. While this does lose the transitions and animations, you can show your full presentation, bullet by bullet in the sequence you've set up.

2) With version 10.1 of Keynote, Apple has now made it possible to run Keynote presentations within Zoom ! Hooray! This runs the presentation in all its glory, with every beautiful slide transition, animation, and video - you're showing the full Keynote experience within Zoom.

• Launch Keynote.
• I resize the window to remove all the black areas around my presentation.
• Now open up Zoom.
• Make sure to click the "Optimize Screen Share for Video Clip" if you have videos and animations in your Keynote 10.1 file, and then
• Click the blue "Share" button.

Voila! You're in business.

Similar questions

• Keynote Presentations in Zoom I've found two solutions for Keynote presentations in Zoom - sounds like several folks have posted here about wanting to combine Keynote with Zoom. In the first, you can show your slides. In the second solution below, you can run your Keynote presentation inside Zoom. 1) If you have Keynote versions up through 10.0, you can't run Keynote in Zoom but you can show slides. The easiest solution I've found is to export my Keynote to PDF and, when doing so, selecting the "builds" option. Now I can show my entire presentation within Zoom by doing a share screen with the PDF. While this does lose the transitions and animations, you can show your full presentation, bullet by bullet in the sequence you've set up. 2) With version 10.1 of Keynote, Apple has now made it possible to run Keynote presentations within Zoom! Hooray! This runs the presentation in all its glory, with every beautiful slide transition, animation, and video - you're showing the full Keynote experience within Zoom. Launch Keynote. In Keynote's Play menu, select "Play Slideshow in Window." I resize the window to remove all the black areas around my presentation. Now open up Zoom. Select "Share Screen" Make sure to click the "Optimize Screen Share for Video Clip" if you have videos and animations in your Keynote 10.1 file, and then Click the blue "Share" button. Voila! You're in business. 3772 2
• Screensharing a Powerpoint on Zoom Hi there, I need to do Zoom Presentation very soon. Keynote doesn't work so bought Office 365 to do Powerpoint but it doesn't work properly either. I want to share only to Powerpoint without my audience seeing my whole screen but can't. I have tried doing it with Presentation Mode and cropping to share only that part of the screen but none of my transitions work when i do it that way and I can't easily go back to me. Is buying a PC the only way round this? I have been told it is but thought I'd ask just in case. Already know a Tec person switch to PC because of this. Mac will lose a fair bit of business if this doesn't get sorted. The PC works like a dream on Zoom. I love my Mac and don't want to switch so hoping there is a way. Any suggestions? 1781 1
• Playing a Keynote Presentation in Zoom Why can't I run a Keynote presentation on Zoom? I've tried all the top recommendations and still no luck. 972 1

Loading page content

Page content loaded

Jul 9, 2020 2:26 PM in response to SeattleNan

Jul 12, 2020 10:29 AM in response to LearningAgent

Yes, v10.1 adds a Play Slideshow in Window command which makes it super-easy to share slides in a Zoom session... but what about the slide navigator? What about my presenter notes? What about the Presenter View?

Can we somehow enable these features to show in a window as well?

Jul 12, 2020 12:35 PM in response to sdimbert

Not yet - there is no setting to show those within Keynote 10.1 for you separately while you’re also showing a Keynote presentation in Zoom. But the iPhone tip I just posted will give you a simple and effective workaround that achieves that!

Jun 21, 2020 3:41 AM in response to SeattleNan

Keynote is unable to show other applications on a second display when Keynote is in Play

Jul 9, 2020 4:10 PM in response to LearningAgent

Thank you! It’s the second option that I needed. I’ll give it a shot this evening.

Jul 9, 2020 4:19 PM in response to SeattleNan

Thanks for looking for solutions here in the Apple Support Community. We are stronger and achieve greater success together.

Keynote User Guide for Mac

• What’s new in Keynote 14.1
• Intro to Keynote
• Intro to images, charts, and other objects
• Create a presentation
• Choose how to navigate your presentation
• Open or close a presentation
• Save and name a presentation
• Find a presentation
• Print a presentation
• Undo or redo changes
• Show or hide sidebars
• Quick navigation
• Change the working view
• Expand and zoom your workspace
• Customize the Keynote toolbar
• Change Keynote settings on Mac
• Touch Bar for Keynote
• Create a presentation using VoiceOver
• Add or delete slides
• Add and view presenter notes
• Reorder slides
• Group or ungroup slides
• Skip or unskip a slide
• Change the slide size
• Change a slide background
• Add a border around a slide
• Show or hide text placeholders
• Show or hide slide numbers
• Apply a slide layout
• Add and edit slide layouts
• Change a theme
• Add an image
• Add an image gallery
• Edit an image
• Add and edit a shape
• Combine or break apart shapes
• Draw a shape
• Save a shape to the shapes library
• Add and align text inside a shape
• Add 3D objects
• Add lines and arrows
• Animate, share, or save drawings
• Add video and audio
• Record audio
• Edit video and audio
• Add live video
• Set movie and image formats
• Position and align objects
• Use alignment guides
• Place objects inside a text box or shape
• Layer, group, and lock objects
• Change object transparency
• Fill shapes and text boxes with color or an image
• Add a border to an object
• Add a caption or title
• Add a reflection or shadow
• Use object styles
• Resize, rotate, and flip objects
• Move and edit objects using the object list
• Add linked objects to make your presentation interactive
• Select text
• Copy and paste text
• Use dictation to enter text
• Use accents and special characters
• Format a presentation for another language
• Use phonetic guides
• Use bidirectional text
• Use vertical text
• Change the font or font size
• Add bold, italic, underline, or strikethrough to text
• Change the color of text
• Change text capitalization
• Add a shadow or outline to text
• Intro to paragraph styles
• Apply a paragraph style
• Create, rename, or delete paragraph styles
• Update or revert a paragraph style
• Use a keyboard shortcut to apply a style
• Adjust character spacing
• Add drop caps
• Raise and lower characters and text
• Format fractions automatically
• Create and use character styles
• Format dashes and quotation marks
• Format Chinese, Japanese, or Korean text
• Set tab stops
• Format text into columns
• Adjust line spacing
• Format lists
• Add a highlight effect to text
• Add mathematical equations
• Add borders and rules (lines) to separate text
• Add or delete a table
• Select tables, cells, rows, and columns
• Add or remove rows and columns
• Move rows and columns
• Resize rows and columns
• Merge or unmerge cells
• Change the look of table text
• Show, hide, or edit a table title
• Change table gridlines and colors
• Use table styles
• Resize, move, or lock a table
• Add and edit cell content
• Format dates, currency, and more
• Create a custom cell format
• Highlight cells conditionally
• Format tables for bidirectional text
• Alphabetize or sort table data
• Calculate values using data in table cells
• Use the Formulas and Functions Help
• Add or delete a chart
• Change a chart from one type to another
• Modify chart data
• Move, resize, and rotate a chart
• Change the look of data series
• Add a legend, gridlines, and other markings
• Change the look of chart text and labels
• Add a chart border and background
• Use chart styles
• Animate objects onto and off a slide
• Animate objects on a slide
• Change build order and timing
• Add transitions
• Present on your Mac
• Present on a separate display
• Present on a Mac over the internet
• Use a remote
• Make a presentation advance automatically
• Require a password to exit a presentation
• Play a slideshow with multiple presenters
• Rehearse on your Mac
• Record presentations
• Check spelling
• Look up words
• Find and replace text
• Replace text automatically
• Set author name and comment color
• Highlight text
• Add and print comments
• Send a presentation
• Intro to collaboration
• Invite others to collaborate
• Collaborate on a shared presentation
• See the latest activity in a shared presentation
• Change a shared presentation’s settings
• Stop sharing a presentation
• Shared folders and collaboration
• Use Box to collaborate
• Create an animated GIF
• Post your presentation in a blog
• Use iCloud Drive with Keynote
• Export to PowerPoint or another file format
• Reduce the presentation file size
• Save a large presentation as a package file
• Restore an earlier version of a presentation
• Move a presentation
• Delete a presentation
• Password-protect a presentation
• Lock a presentation
• Create and manage custom themes
• Transfer files with AirDrop
• Transfer presentations with Handoff
• Transfer presentations with the Finder
• Keyboard shortcuts
• Keyboard shortcut symbols

Expand and zoom your workspace in Keynote on Mac

You can extend the canvas around a slide to create more workspace. You can also zoom in or out on a slide, and you can enlarge the Keynote window to fill the entire screen.

Add workspace around a slide

To get more space to work with when creating a complex slide layout, you can expand the canvas around the slide. You can use this space to add and customize objects, and also to keep objects you want to move onto the slide during a presentation.

Click Zoom in the toolbar , then deselect Auto-Center.

Note: If Fit Slide is already selected, you must deselect it (or change the zoom level) before you can change the Auto-Center setting.

Drag an object from the slide into the area beyond the slide.

As you drag the object, the canvas grows to accommodate it. You can expand the canvas to be as large as you want.

You can scroll around the canvas, or hold down the Space bar and drag to pan the canvas.

To see all the content on the slide and the extended canvas (as much as can fit on the screen), choose View > Zoom > Zoom to Fit Content (from the View menu at the top of your screen).

To turn off the extended canvas, click Zoom in the toolbar, then select Auto-Center.

Objects you placed on the canvas may be out of view, but you can select and edit them in the object list .

To see all the objects on the extended canvas again, click Zoom in the toolbar, deselect Auto-Center, then choose View > Zoom > Zoom to Fit Content.

When you reopen a presentation, Auto-Center is automatically selected, even if it was deselected when you closed the presentation. If you had content on the extended canvas, it may be out of view.

Zoom in or out

You can enlarge (zoom in) or reduce (zoom out) your overall view of a slide and the surrounding workspace. For example, you can zoom in to focus on the cells of table or zoom out to work on the layout of your slide.

Click the Zoom pop-up menu in the toolbar .

Select an option:

A percentage: The slide enlarges or reduces accordingly.

Fit Slide: The slide adjusts to fill the window.

If you enlarge or reduce the size of the Keynote window, the zoom level changes so that the slide always fills the window.

Note: This option turns off the extended canvas, and content there may disappear from view. To see it again, click Zoom in the toolbar and deselect Fit Slide. Click Zoom again and deselect Auto-Center, then choose View > Zoom > Zoom to Fit Content (from the View menu at the top of your screen).

To quickly zoom in or out, choose View > Zoom > Zoom In to enlarge a slide or View > Zoom > Zoom Out to reduce it. You can choose these commands multiple times to reduce a slide to 10 percent or enlarge it to 400 percent.

View Keynote full screen

You can expand the Keynote window to fill the entire screen.

Do one of the following:

Click the green button in the top-left corner of the Keynote window.

Choose View > Enter Full Screen (from the View menu at the top of your screen).

To see the Keynote menu and other menu bar controls, move the pointer to the top of the screen.

To return to regular view, move the pointer to the top of the screen, then click the green button or choose View > Exit Full Screen.

Tip: When you open multiple presentations in full screen, they open in tabs instead of in separate windows. You move between the presentations by clicking the tabs in the tab bar. To have presentations (and all other documents) open in separate windows instead, do one of the following:

4 Ways To Present From Mac Keynote Over Zoom

Check out 4 Ways To Present From Mac Keynote Over Zoom at YouTube for closed captioning and more options.

Comments: 11 Responses to “4 Ways To Present From Mac Keynote Over Zoom”

Good pointers. We enjoy your video. You didn't mention another way. Export to HTML. Is were is a reason that wasn't mentioned?

Bruce: How would you use HTML? It would be the same as just presenting normally, but from your browser instead of Keynote.

For me an even better way is simply to use an iPad or iPhone as a Keynote remote to control the Keynote in “play in window” mode. That way I see all my presenter notes on my iPad but the zoom participants see only the main zoom window shared from my Mac it it is almost the same way as when you are using a digital projector.

Just use KN from the iCloud, play that in a browser Can still use remote

Very helpful explanation of keynote on zoom.

Hi Gary: Great tutorial. I have an issue that I see others online are mentioning and I could use your help for a presentation this week. Keynote Live. When I am in it, I do have Allow Mission Control/Dashboard selected in Preferences, however, when I select the X key, my presentation goes black and I have no Presenter Notes or dashboard at all. I have quit Keynote, restarted the Mac, and even tried other Keynote presentations and they all have the same result. Please help!

Eric: Not sure. Maybe a bug?

I have an iPad Pro and a MacBook Air. Could I use both? Put Keynote on MacBook Air and Zoom participant interaction on iPad Pro. Would that let me see participant chat function and allow participants to ask verbal questions while I pause Keynote? I need to teach a class so I need live interaction. Using Keynote live, can I play a video that participants can see and hear?

Tom: Typically you would do it all on your MacBook. Present from that and share the screen, and do everything else. If you wanted to use the iPad to present over Keynote Live that would be outside of Zoom, which would work but then you'd need to have participants looking both at Zoom and at Keynote Live in a browser (or Keynote).

Will this work - from MacWorld:

Use two computers. If you’re fortunate enough to have two computers you can use, log into the videoconference from both machines and present on one, while viewing the videoconference session on the other, including chat comments or other feedback.

mac911 side by side computers Glenn Fleishman With two computers, you could present full-screen on one with your notes and use a second also logged into to monitor the videoconference.

Tom: Of course. If you have two computers and want to add that layer of complexity to your presentation. Seems simpler to have one computer with two screens, or one computer and present from Keynote in a window, share that window, and use the rest of your screen for controls, chat, etc.

Welcome to MacMost

Free weekly newsletter.

• MacMost Online Courses

• macOS Sonoma
• Mac Shortcuts
• Mac Numbers
• Mac Keynote
• Final Cut Pro

Keyboard Shortcuts PDF

Connect with MacMost

• Free Email Newsletter
• YouTube Channel
• Follow Gary on Threads
• Follow Gary on Mastodon
• Follow Gary On Bluesky
• MacMost @ Apple News
• iPhone/iPad App

MacMost Sections

• The Practical Guide To Mac Security
• Videos by Category
• Video Archive
• Virus and Malware Information Center
• Protect Yourself From Online Scams
• A Graphical Guide To iCloud
• Free iPhone Ringtones
• Recommended Products
• Printable Mac Keyboard Shortcuts PDF
• macOS System Requirements List

Popular Tutorials

• Using the Mac News App Even If You Don't Like News
• Tips To Being More Productive Using Mac Pages
• Batch Rename Multiple Files On a Mac
• How To Capture Any Text From Your Screen On Mac, iPhone or iPad
• How To Use Your iPhone As a Scanner For Your Mac
• iOS 18 Home Screen, Control Center and Lock Screen Changes Coming To Your iPhone
• 5 Ways To Trim Audio On a Mac
• 10 Ways To Make Text Larger On Web Pages

Information

• About MacMost
• Support MacMost
• Contact MacMost
• MacMost Video List
• MacMost Site Map
• MacMost Site Policies

Copyright © 2006-2024 CleverMedia, Inc. All Rights Reserved.

• Guide to Everything
• Upcoming Presentations
• kathyschrock.net

Sunday, January 03, 2021

Presenting with apple's keynote in zoom.

I am one that needs my notes in front of me when I present. Whether I look at them or not, it makes me feel more secure if they are there. 

I have been doing a lot of presentations on Zoom using Keynote. In order to see my notes, I have had to use two monitors. Of course, when I push Play in Keynote in real life, I see my notes and the audience sees the presentation on the "big screen". 

In Zoom, I share the window of the the external monitor, that has the presentation showing, with the audience and I see my notes in front of me. I do see my video and can open the chat if I need to. However, there are sometimes problems directing the audio so both the audience and I can hear me speaking and any video sound.

I finally have come up with a one-computer solution to the problem!

Here are the instructions followed by screenshots.

WHAT TO SET-UP IN ZOOM

• Open or join a Zoom meeting.
• Pick SHARE SCREEN and tap the ADVANCED tab.
• Pick PORTION OF SCREEN. Stay on that ADVANCED tab. 
• In the bottom left corner of the ADVANCED tab, check SHARE SOUND and OPTIMIZE FOR VIDEO CLIP.
• Hit SHARE in the bottom right. Don't worry (yet) about the green frame that shows up.

• Open your Keynote presentation.
• Pick PLAY - CUSTOMIZE PRESENTER DISPLAY.
• Move things around on the screen to allow you to both see your notes and make the current slide as large as possible.
• Move the Zoom green frame over the current slide and resize the green frame  by dragging the handles
• Close the PRESENTER DISPLAY.
• This time, pick PLAY - REHEARSE SLIDESHOW and you will see the Zoom CONTROLS (and you can open the Zoom chat) and your notes. The audience sees only the slides in the green frame.
• Any videos play and you can open the slide navigator if you need to.

Starting July 10, 2024 , customers must add their phone numbers to an approved 10 DLC campaign in order to keep using SMS/MMS capabilities on their numbers. Register now for an upcoming 10DLC Enforcement Webinar.

Empowering you to increase productivity, improve team effectiveness, and enhance skills.

Communication

Productivity, apps & integration, employee engagement, business services, customer care, developer tools.

• Financial Services
• Manufacturing
• Small and Midsize businesses
• IT Professionals
• Customer Experience
• Sales and Revenue
• Marketing and Events
• Meeting SDK
• App Marketplace
• Developer Solutions
• Partner Solutions
• Find a Partner
• Become a Partner
• Partner Portal
• Partner Learning Center
• Resource Library
• Webinars & Events
• Customer Stories
• Zoom Trust Center
• Zoom Community
• Learning Center
• How-to Videos
• Global services
• Hardware options
• Customer Managed Key
• Customer Support
• Premier Support
• Developer Support
• Premier Developer Support

Download the Zoom app

Keep your Zoom app up to date to access the latest features.

Zoom Virtual Backgrounds

Download hi-res images and animations to elevate your next Zoom meeting.

• Plans & Pricing
• Join by Meeting ID
• Public Event List
• Screen Share Only
• With Video On
• With Video Off

AI Companion

• Phone System
• Mail & Calendar
• Marketplace
• Rooms and Workspaces
• Workspace Reservation
• Contact Center
• Virtual Agent
• Revenue Accelerator
• Events and Webinars
• Work Transformation Summit
• Customer Success Events
• Customer Success Forum
• OnDemand Learning
• Zoom Status
• Submit Feedback
• Community Terms and Guidelines
• Getting Started
• Community Center
• Happy Rewards
• Social Corner
• Community Champion Program
• Billing & Account Management
• Zoom Meetings
• Re: When sharing my keynote presentation in Zoom m...
• Subscribe to RSS Feed
• Mark Topic as New
• Mark Topic as Read
• Float this Topic for Current User
• Printer Friendly Page
• Meeting Link for Presenters when Using Registration in Zoom Meetings 2024-07-24
• Disabling Annotation in Zoom Whiteboard 2024-07-16
• send a popout window onto shared screen in Zoom Meetings 2024-07-10
• Simulive Webinars in Zoom Events and Webinars 2024-07-09
• "Slides as a virtual background" does not appear in local recording in Zoom Meetings 2024-06-28

When sharing my keynote presentation in Zoom meeting the screen flickers

• Mark as New
• Report Inappropriate Content

‎2023-01-19 08:39 AM

• All forum topics
• Previous Topic

‎2024-01-18 07:47 AM

‎2024-02-16 08:34 AM

How to Give a Presentation on Zoom? [A Step-by-Step Guide!]

By: Author Shrot Katewa

If you’ve never used Zoom, giving a presentation on it might seem a bit challenging. But, that’s a challenge we will have to learn to overcome as the world moves digital more and more day by day. The key question really is how to give a presentation on Zoom!

To give a presentation on Zoom, first, start by joining a meeting. Now open the presentation file on your computer and share the slides on Zoom using its “Share Screen” feature. You should test your camera, mic, speaker, and internet connection before you start with your presentation.

As easy as it may seem, some of you may need further detailed instructions. So, in this article, I will provide a step-by-step guide on things that you need to do in order to deliver a presentation on Zoom successfully! Plus, I will also share some tips that can help you ace your presentation on Zoom!

So, without any further delay, let’s get started!

Understanding the Zoom Application Interface

Before we understand the steps to give a presentation using Zoom, it is perhaps a good idea to acquaint yourself with the Zoom user interface first. If you are well-versed with it, then perhaps you may want to skip this section and click here instead.

Logging into Zoom

Although you can login to your account using zoom website too, but it is best to download and use the zoom app .

Once you have download the app, you will be prompted to login to your account. If you don’t have an existing account, you can either sign up or even login using your social account such as Google or Facebook. It’s actually quite simple.

If you feel that you don’t want to sign up or even use the social accounts for your meeting, you can choose to use “Sign In with SSO” option. SSO stands for single sign on and this allows you to sign in even when you don’t have an account with Zoom just once.

Zoom Home Screen

Once you’ve logged in, you will be taken to the home screen on Zoom.

There are a bunch of different things that you ca do with the home screen on Zoom. If you have been invited for a meeting, you will need to click on “ Join “. However, you will also need the meeting ID and the password for the meeting. If you don’t have the details, you will perhaps need to contact the person hosting the meeting.

You can also host the meeting yourself by using the “ New Meeting ” button. You can set a new meeting and invite others to join using this option.

Likewise, you can also schedule a meeting in the future using the “ Schedule ” option.

Furthermore, for changing the account related information, just click on your profile picture in the top-right corner of your window.

Lastly, there are several other detailed settings that you can tweak for your Zoom application. Almost all the other settings can be found in the “ Settings ” section by clicking on the “ Gear Icon “.

Zoom Virtual Meeting Window Interface

Once you are a participant in a virtual meeting, either by joining an existing meeting or by starting a new meeting, you will be greeted with an image similar to the one mentioned above.

On this screen, you will be presented with several different options. Some of the key functions that you will need to be aware of are as follows –

• Mute – Turning on the Mute or Unmute
• Video – Toggling between your Video
• Participants – Checking the names of the Participants
• Share Screen – to deliver a presentation (more on this later)
• Record – To record a meeting session
• End – Knowing how to end a meeting and exiting a call.

All the above functions will be visible on a small bar at the bottom of the window. If you are not able to see this option bar at the bottom, just hover over at the bottom part of your screen and all the options will appear .

Although there are other features that are also available for a zoom user or a participant, however, the aforementioned features should be good enough to deliver a presentation. These 6 features are at the very least something that you should be aware of.

How to Give a Presentation on Zoom (Step-by-Step)

Zoom has become a common tool for giving virtual presentations today. It is a widely used tool at conferences, meetings, and other events! If you are giving a presentation on Zoom for the first time, then perhaps you should be aware of a few things –

Here is a quick step-by-step guide on how you can give a presentation on Zoom:

Step 1: Install Zoom

Download and install the Zoom application to your desktop. To download the application, visit https://zoom.us/download and download the Zoom Client to your computer.

Step 2: Login to your Zoom Account

After installing the application, open it and log into your Zoom account. If you don’t have one, you can sign up for free using your email account.

Zoom also has options to sign in using SSO (Single Sign-On) or with your Facebook or Google account.

Step 3: Test Audio and Video Settings

Before you start or join a meeting, you will need to configure and test your audio and video settings.

To do that click on the gear icon on the Zoom application’s home screen. This will open the settings menu.

Now click on the “Audio” tab and select the microphone you are going to use. Try our different audio settings. After the microphone, select the speaker for audio output. If you can’t hear anything, try out another speaker source.

After configuring audio, click on the “Video” tab. From there, select the camera that is connected to your desktop. Tweak different video settings and find out what works best for you.

Step 4: Join or Schedule a Meeting

Now start a meeting by clicking on “New meeting”. You can also schedule a meeting on Zoom. To do that, click on “Schedule” and set up when you want to start the meeting. After completing the set-up, Zoom will give you a URL. Share it with the team members to join the meeting.

Or you can join a meeting by clicking “Join” on the Zoom client’s home screen. You can use a meeting ID or URL to join a meeting in Zoom.

Step 5: Open the Presentation

Once you have everything setup, you then need to prepare to show your presentation with your audience. To do that, open the presentation slides on your computer.

Step 6: Share Your Presentation

The last step in giving your presentation is to make sure that you share your presentation with your audience. To do that, click on “Share Screen” from the Zoom clients meeting window , select the screen where your presentation slides are open, and click “Share”. Now start presenting your slides to the audience.

Step 7: Stop Sharing to end the Presentation

One thing to know is how to end the presentation. To stop screen sharing, simply click on “Stop Share” located at the top of the screen . This option will only appear when you start sharing your screen.

How to Share a PowerPoint with Presenter View on Zoom?

To share your PowerPoint presentation slides with presenter view on Zoom, follow the steps given below:

Step 1: Open the Zoom App and Login

The first step really is to open the zoom app and login to your account.

Step 2: Join or Setup a Virtual Meeting on Zoom

Next, join the meeting. Remember, you need the meeting ID and password to join a meeting. Make sure you have requested for the details beforehand.

Step 3: Open Your PowerPoint Presentation

First step is really to open your presentation file that you want to present on the PowerPoint application.

Step 4: Put the Presentation in Presenter View

Now select the “Slide Show” tab from the top of the screen and click on either “From Beginning” or “From Current Slide” depending on your preference. This will open the slides in the “Presenter” view.

Step 5: Switch to the Zoom Application

Now, go to the Zoom application, start or join a meeting. While you are in the “Presenter” view on PowerPoint, press “ Alt+Tab ” to switch between applications in Microsoft Windows-powered computers. For iMac, use “Command+Tab” to move through open apps.

Step 6: Share Screen on Zoom’s Meeting Window

Once you are in Zoom’s meeting window, click on “Share Screen”, select the window where your PowerPoint slides are open in the presenter’s view, and click “Share”.

And that’s all you have to do in order to share PowerPoint with the presenter’s view in your Zoom meetings.

How to Share PowerPoint on Zoom Without Showing Notes?

There are two methods that you can use to share PowerPoint slides on Zoom without sharing your presenter notes. For the first method, you will need to have two monitors connected to your computer.

As for the second one, you can still share your PowerPoint slides on Zoom without sharing your notes (and you won’t need two monitors either). I’ve briefly explained both methods below.

Method 1 – Dual Monitor Method

In this method, you will be presenting your PowerPoint file on one monitor while looking at your presenter’s notes on the other one. Here’s how you can do that:

Step 1: First of all, open your slides on PowerPoint.

Step 2: Now join or start a Zoom meeting.

Step 3: Now click on “Share Screen” and select “Screen 1”. Then click “Share”. Here, “Screen 1” is your primary monitor.

Note: If you are not sure which one is your primary monitor, select where the PowerPoint file opened in.

Step 4: Now go to the PowerPoint application, click on the “Slide Show” tab, and from there click on “Monitor” and select “Primary Monitor”.

Step 5: Open the presentation file in the presenter’s view by clicking on the “Slide Show” tab and selecting “From Beginning” or “From Current Slide”.

If you have done everything correctly, participants will only be able to see the presentation slides while you have your presenter’s notes open on the second monitor.

In case you shared the wrong monitor on Zoom, click on “Screen Share” on Zoom’s meeting window, select “Screen 2” and click on share. This should fix your problem.

When you are sharing a screen on Zoom, you will notice a green border around that screen. This indicates which monitor you are currently sharing.

Method 2 – Sharing Portion of Your Screen

Follow the steps below if you have only a single monitor connected to your computer.

Step 1: Join or start a meeting on Zoom.

Step 2: Click on “Share Screen” and from the pop-up window select “Advanced”. From there select “Portion of Screen” and click on “Share”. This will give you a green border on your screen that you can adjust. Only the things that are inside this border will be shared on Zoom.

Step 3: Now open the presentation file in PowerPoint, and go to the presenter’s view by selecting “Slide Show> From Current Slide or From Beginning”.

Step 4: Adjust the size of the green border so that it only shows the presentation slides in the presenter’s view.

And that’s all you have to do. By doing so, your audience will only see the slides that you are presenting, but not your notes.

How to Show Yourself During a Zoom Presentation?

Ensuring that you are visible from time to time during a presentation can make it slightly more engaging and much more interactive. Here is how you can do that-

Step 1: First, start or join a Zoom meeting.

Step 2: Click on “ Share Screen ” and select the “ Advanced ” option. From there, select “ PowerPoint as Virtual Background ” and select the file you want for your presentation. Then click on “ Share ”.

Step 3: Make sure your video is switched on so that you are also visible to your audience. You can do that by clicking on “ Start Video ” on the Zoom Virtual Meeting Interface.

It will take some time for your slides to appear on the Zoom client. When it is done, participants will be able to see your face in front of the slides in Zoom. Make sure that your camera is connected to your computer and configured correctly.

This feature works best if you have a green screen behind you . If you have one, go to Zoom’s settings menu, select the “Background and Filter” tab and check “I have a green screen”. If you want to stop showing yourself during a zoom presentation, click on “Stop Video” on the meeting window and that will do the job.

Furthermore, you may sometimes want to show just yourself to the audience and not show the presentation at all. For that, all you need to do is simply click on “Start Video” in the Zoom Virtual Meeting Interface.

How to Record a Presentation on Zoom?

If you want to record your presentation on Zoom, you can do it easily. After joining or starting a meeting on Zoom, click on the “Record” icon located at the bottom of the meeting window. Once the recording starts, you can pause the recording or stop it whenever you like.

After the end of the meeting, the recorded video will be automatically converted into “.mp4” format and stored on your computer.

Tips for Giving an Awesome Presentation on Zoom

Giving a presentation in front of an audience is always a challenging task. Especially if it is online, many things can go wrong during your presentation. This is why I’m sharing some tips that can help you deliver an awesome presentation on Zoom. These are as follows –

1. Make a Professional Looking Presentation

There are several ways to make your presentation look really professional and high quality. One obvious method is to outsource your presentation to a specialised design agency! But, that can become really expensive depending on your budget.

Another (non-obvious) option is to use a PowerPoint Presentation Template! There are several high-quality and professional templates that you can get quite easily! In fact, using these Presentation Designs is quite inexpensive! You can download as many presentation templates as you want for as little as $16.5/month!

My favorite one is Agio PowerPoint Presentation template. It is perfectly suited to give a professional look to your presentation and yet it is quite quick and easy to use. Check out some of the images below –

Agio PowerPoint Presentation Template

Furthermore, make the presentation as simple and straightforward as possible. Do not confuse your audience with a network of colorful texts, graphs, or other contents.

Only use data and graphs that are relevant to your presentation. Also, the clever use of transition animations can make the slide appear much more engaging.

2. Check Your Equipment Beforehand

Whenever you are giving your presentation online, many things can go wrong. For example, your camera or mic may not function properly. Such interruptions will only make you a laughing stock in front of the participants.

Check your mic, camera, and speakers to find out whether they are working properly or not. Also, check your internet connection and your laptop’s battery level. If everything is ok, then you are good to go on with your presentation.

More Related Topics

• Change the Style of Your Bullet Points and Stand-out from the Crowd!
• 7 EASY Tips to Always Make your Presentations Attractive! (Even if You are a Beginner)
• How to Reduce the Size of Your PowerPoint File? The Perfect Method!
• Auto Create Your PowerPoint Slides using Design Ideas Feature!
• Main Features of PowerPoint! [I bet You DIDN’T Know These]

Credit to Cookie_Studio for the featured image of this article

The Ultimate Guide to Giving Virtual Presentations on Zoom

Raise your hand if you’re sick of sitting in soulless Zoom presentations where all you here is:

“Is the audio working?” “How do I share my screen? Can you see my slides?” “Why is the lighting so bad?” “Can someone share the link with Steve and Carol? Anyone have Steve’s phone #? Can you Slack Carol?”

Zoom fatigue is real, but Zoom’s not the problem, bad presentations and unprepared presenters with bullet-point-itis are the problem.

Which is why I created this free guide.

Video powered & sponsored by Wistia

You’ll learn everything you need to create, deliver, and record, brilliant virtual presentations (on any platform, not just Zoom), so that everybody who watches them, including Steve and Carol, will be so envious they ask you for all your secrets.

Oh, and by the way, if you’re sick of the super-awkward have-to-click-two-buttons-while-staring-at-the-corner-of-the-screen experience that happens every time you leave a Zoom call? Fear not. I have a solution to that.

Check it out!

p.s. I made the guide free (you don’t even need an email) because as a brand new startup, I think it’s more valuable that folks share it with someone else vs. jumping on a list.

Happy presenting, and lemme know what you think at @bethekeynote .

Oli Gardner

Founder, Be the Keynote

About the Author

Comments Cancel reply

Save my name, email, and website in this browser for the next time I comment.

No Comments Yet