oxford cv resume

How to write a CV

If your course requires a CV/résumé, DPhil in English Literature alum Ellen Brewster tells us how to approach writing one for graduate applications.

Before we get started: an important note for 2024–25 entry. For most courses, the application form will collect standard information that would usually be included in a CV. If a separate CV is required, this will be indicated on the course page .

You probably won’t see a lot of other academic CVs before you have to write your own when you apply for graduate courses. It can be difficult to decide what’s relevant for this kind of CV and how you want to structure it, especially if you’re used to professional CVs for job applications. If you’re not sure where to start, DPhil student blogger Ellen has great ideas on what to think about. 

“If you’re thinking about postgraduate study, you may need to write an academic CV for your applications. But what is an academic CV, and how is it different from the CV that you’d use to apply for jobs?

Get focused

What you should be trying to do is give the people who look at applications an understanding of the work you have done in the past, and how this relates to your application for your chosen course. Your academic CV should support your research proposal or personal statement. Make sure you tailor it to the course you’re applying to, as far as possible. However, it’s less important than your proposal or statement, so don’t stress too much!

How long does it need to be?

There’s no specific page limit for academic CVs. That said, that shouldn’t be an excuse to put anything and everything on there. A page is enough, especially at master’s level.

Organising your CV

It’s really up to you how you organise your academic CV, but you might find these section headings useful in thinking beyond your grades and looking at how you can display your work to its best advantage:

Your grades and predicted grades to date.

Funding and awards

Make sure you list any prizes or scholarships you have won (this can include means-tested awards as well), with brief information on what they were for.

Publications

You might not have any publications in academic journals yet — most people don’t when applying for a DPhil/PhD — but make sure you give details if you do. You could also mention newspaper articles or other kinds of published work, either here or under a ‘Public engagement’ heading. It’s fine to leave this section out entirely if you don’t have anything relevant, though.

Academic experience (or Research experience)

Describe research you have done and contributed to, including things like extended essays or dissertations. If you’re applying during your last year of study, remember that you’ve still got a whole year of the course and developing your research skills to go; you can also write about works in progress (say ‘This forthcoming essay will consider…’). Try to focus on the research skills that you’ve used, or will use, in your work: if you’re studying the humanities, for example, will you have to look at manuscripts and/or visit an archive, or have you done this in the past?

Other relevant experience

Think about other things you’ve done which would be relevant to your research or course. What jobs have you had? Have you done any volunteering or internships? Have you done any tutoring or mentoring? What skills did these experiences help you to develop? I worked for a publishing house, for example, which relates to my DPhil research area.

Public engagement

I’ve recently started to add this heading to my academic CV as I’ve gone on with my DPhil. If you write a blog or have a public social media channel with academic content, for example, this would be a great thing to mention quickly. You may want to change the ordering or headings depending on the course or university that you’re sending your application to. Best of luck with your application!”

More help with your application

To find out more about supporting documents and everything else you need to apply, read your  course page  and visit our  Application Guide .

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This content was previously available through our  Applicant advice hub . The hub contained links to articles hosted on our  Graduate Study at Oxford Medium channel . We've moved the articles that support the application process into this new section of our website.

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Beatriz Melendro Martinez

How to write an oxford-style cv: let your achievements shine.

One of the most attractive features of our programmes is the diversity of our student body, in terms of cultural, academic and professional experience.

We accept and embrace cultural differences in our applicants’ writing styles, and there is no single ‘correct’ way to write a CV (curriculum vitae).

Successful applications will display a glowing academic record and an exceptional commitment to public service (see Graduate Admissions pages for the full assessment criteria for each course). Your CV is the first place for you to display these things, so it is essential that you present your achievements in the clearest and most accessible way possible. This blog serves as a guide of what the CV of a successful MPP or MSc applicant might look like.

Do note that academic CVs tend to be different, so if you are applying to the DPhil you may want to look for guidance on academic CVs specifically. You can find examples of academic CVs on the University’s Career Service website .

What should my CV look like?

Most commonly, CVs are presented in a time-based structure, where work experience and qualifications are listed in reverse chronological order. This ensures that assessors are able to easily build up a picture of your academic and professional trajectory to date. This is usually considered a Standard or Traditional CV – you can see some sample CVs of this kind on the Careers Service website here .

Alternatively, sometimes CVs focus on a specific skillset, rather than on experience or trajectory. This is more common for candidates who have been out of education or work, or who may have less work experience to display. In this case, specific skills are listed with supporting exemplary evidence of each skill. It should be clear to the readers why each skills would make you an ideal MPP or MSc candidate (bearing in mind our selection criteria).

Information in your CV should always be presented clearly and concisely. The recommended length of a CV is between one and two pages; if you would like to highlight or expand on something specific, you can do this in your personal statement.

Giving headings, such as ‘Education and Traning’, ‘Work Experience’, and ‘Other Skills’ can help you structure the CV if you are unsure of the order in which you should present your achievements.

What should my CV include?

We recommend including the following information:

• Your full academic trajectory. Include all your academic degrees (including any you are currently completing), making sure to list the awarding institution, the full degree title, the date the degree was/will be conferred, and the final overall grade awarded/expected, along with any special achievements or honours.
• Details of your professional activities and positions held. Include your full title, the name of the employer or company, the start and end dates, and an overview of the responsibilities the position entailed along with any particular achievements made.
• Any voluntary work, public service, or political engagement.
• Details of any additional awards, prizes, or relevant skills you have obtained or developed.

Any gaps in recorded employment should be fully explained, and you may also wish to give a brief overview of your extracurricular activities and interests.

I’m struggling to keep it short, what should I leave out?

You do not need to list any qualifications that are below degree-level, such as high school records.

Extensive personal information is not required either – it is sufficient to just cite your name at the top of the page, as other information such as contact details will be available in other parts of your application.

There is no need to list (or even refer to) your referees – these are recorded in the form you complete during your application, so they do not need to be listed on your CV.

It is important to remember that a CV is essentially a summary of key information relating to your academic and professional achievements, so excessive narrative is discouraged. Instead, opt for concise bullet-points or similar, to aid flow and ease of reading.

Some candidates may wish to include a bibliography of published works to highlight a particular piece of research carried out. This is not, in theory, a faux-pas, but do bear in mind that our assessors will not read a long list in its entirety, so if you do wish to include this, consider restricting this to one or two pieces that you feel best display your analytical ability, and are most relevant to the topics on which the MPP will focus.

Finally, some common Do's and Don'ts

Do target your CV.

Consider what is really relevant for the MPP or MSc and what should be a priority. Your CV should outline your suitability for the specific programme you are applying to, it is not a competition to see who has had the highest number of positions. Make sure to familiarise yourself with our entry requirements to understand what our assessors are looking for!

Do ensure your CV demonstrates what sets you apart from other candidates.

If there is something you are especially proud of, highlight why!

Don’t be too modest.

If you have received special recognition or prizes from your educational institutions or employers then make sure you include those. You should also think about any particular projects you have initiated or led on, as well as any particular achievements you have accomplished. But also…

Don’t lie about or exaggerate your achievements!

It should go without saying that this is a big “no”. Our assessors will be thoroughly checking out any claims you have made; if you are judged to be dishonest, your chances of being selected for a place could be severely hindered.

Similarly, too much embellishment of your role can come across as superficial and our assessors may query the real extent of your accomplishments.

Overall, your CV should show your trajectory to date, and why you would be a good addition to our student cohort!

You may wish to read through the University’s Careers Service CV advice , which includes helpful templates and style advice.

If you would like to apply to one of our programmes and have not yet started your application, you can find all information about the courses themselves, entry requirements and selection criteria, and full instructions on how to apply on the Graduate Admissions pages for the MPP and MSc . If you cannot find the answer to your question online, feel free to email the Admissions Team at [email protected] .

Admissions for entry in September 2024 are open from Friday 1 September 2023 until Friday 5 January 2024 at 12:00 noon (UK time). However, we would strongly encourage all applications to submit their applications as early as possible before the deadline.

CV and Supporting Statement

Advice on your cv and supporting statement, notice: your application.

Your application will be judged solely on the basis of how you demonstrate that you meet the critieria stated in the job description.

Please note that you will receive an automated email from our e-recruitment system to confirm receipt of your application. Please check your spam/junk email if you do not receive this email.

Curriculum Vitae (CV)

• Check your CV is up-to-date, including dates of employment, please indicate reasons for breaks in your career.
• For Professional Services roles keep your CV short (1-3 pages). Academics and Researchers will normally have longer CVs.
• Highlight the skills and experience that are relevant to the role for which you are applying. Avoid sending a generic CV.
• Provide details of your education, employment history and voluntary experience.
• Keep details brief for previous jobs with less relevance and focus on transferable skills gained, e.g customer services skills.
• You may find the advice from our Careers Service on writing a CV  useful, but be aware that this material is intended for our students applying for graduate-entry jobs and may therefore not be relevant for all roles.

Supporting Statement

The supporting statement must explain how you meet each requirement of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants). 

• Structure your supporting statement clearly. For example you may want to list each of the criteria in turn, and explain briefly how your skills and experience match these requirements.
• As far as possible, give us evidence that you have the skills, knowledge, experience and qualifications that match what is required for the role. Avoid just stating that you can do the tasks, instead give examples of things that you have done that demonstrate this instead. If you do not have the exact experience asked for, be honest about this and explain how you think your other skills are relevant or how you could address this gap.
• It is fine to use examples from voluntary work or social activities, if relevant, eg 'I keep accounts for my local sports club'.
• Keep your application honest and supported by evidence. At the same time do not be afraid of selling yourself, even if this feels unnatural. Use positive language and write in the first person, eg 'I demonstrated my excellent attention to detail when I handled all bookings for a national conference of 200 people'.
• Explain any gaps in your employment history. For example tell us if you took a career break because of caring responsibilitie,s eg 'I took a nine month career break to look after my elderly father who has dementia'. We recognise that people have varied career patterns.
• Remember to check your spelling and grammar.

Where relevant, such as for research posts, there may also be the need to explain the impact of Covid-19 on your work or research outputs. For example, tell us if you have been unable to complete certain aspects of your research due to lab closures or other restrictions, shielding or caring responsibilities.

Where Covid-19 has resulted in substantial disruption to your work or research outputs, please explain this by providing an additional paragraph in your supporting statement.

See our current job opportunities

SEARCH AND APPLY

Should you experience any difficulties using the online application system, please email:

[email protected]

Further help and support is available from:

https://hrsystems.admin.ox.ac.uk/recruitment-support

Related Links

• T he Careers Service
• Preparing for your interview

How to write a CV/Resume

16 Jan, 2024 | Blog Articles , Business Articles , Get the Edge

You’ve heard everyone talk about them, you’ve probably been told how important they are, you may have even written one, but what actually is a CV?

Table of Contents

What is a CV and why do I need one?

CV stands for   Curriculum Vitae , loosely translated from Latin as ‘the course of my life’. In the United States, Canada, and some other countries it is known instead as a r ésumé   (or resume), French for ‘summary’. Both documents serve the same general purpose; they are your means to tell an employer about yourself, and hopefully land you that dream job! However, there are some slight differences in style, which are covered below.

In summary, a CV/resume is a   short   document you send to employers to tell them about yourself. It focuses on your education and your (work) experiences. It should be concise, informative and engaging.

What do you include in a CV/resume?

Personal details.

Start with the easy stuff. Your name, your email, telephone, address etc. No need to write your age or date of birth. Photos aren’t necessary except for acting, modelling, and some other performing arts jobs.

Next list your education. It is normal to put your most recent/highest qualifications at the top and work backwards. e.g. if you have a degree, start with that, then A-levels/high school diplomas, GCSEs etc. If you have qualifications specific to the job being applied for, it is good to highlight them. This can be done by putting them in their own section under their own heading.

WORK EXPERIENCE

Finally, the bulk of your CV should describe your past jobs and work experiences. This can often be the hardest part, particularly if you’re just starting out and haven’t got years of working in different jobs behind you. The key thing to remember here is what the reader is interested in: you!

If you can show how you made a difference to a job, a project, a club or society, even if it wasn’t paid job, then you still have work experience and have skills that employers will be interested in. Attributes such as leadership, teamwork, problem solving and public speaking are vital to so many jobs, yet they are all skills that you can develop outside the world of work. For example, if you’re captain of the school football team you will be leading a team of people: something that will be required of you at some stage in almost every job out there.

The key thing to remember is to show the reader that you are a   doer , someone who makes a difference. Write about how you personally contributed to a project, how decisions and actions you made led to success.

It is often good practice to include a couple of people who are happy to act as referees for your job application at the end of your CV. These are often people you have worked for in the past who can help give added weight to your application by writing to the employer and supporting what you have written in your CV. Remember to ask their permission before putting their name down.

It is also fine to leave these out, and provide them only when an employer asks for them!

How do I write about myself?

Striking the right tone in a CV can be hard. You want to avoid repeating words like ‘I’, ‘me’, and ‘my’ and sounding arrogantly self-interested, yet also sell yourself and convince the employer that they should pick you over the next person. It has to be a balancing act.

Your   cover letter   is the place to really sell your skills to the organisation – a CV or resume is about letting the employer know what you have done, and highlighting your abilities.

Using action words is a good way to show personal ownership of a situation, without seeming to blow  your own trumpet. Action words often end with ‘ed’, like ‘observed’, ‘improved’, ‘coached’, ‘managed’, etc. They show you as a person who is actively making a difference in situations, rather than someone who is sitting on the sidelines. Instead of saying “I was responsible for managing and ordering new stock” you can say “I managed and ordered stock, closely monitoring the company’s supply needs”.

Some employers these days use software to scan a document before a human actually reads it. This makes it doubly important that you use the right sort of words.   Reed.co.uk , the UK’s top recruitment website, lists the following 8 keywords for your CV.

–          Accurate

–          Adaptable

–          Confident

–          Hard-working

–          Innovative

–          Pro-active

–          Reliable

–          Responsible

But good keywords are no good alone unless you can back them up. Link every skill with an occasion you demonstrated it. For example, write about a time you were particularly innovative in solving a problem and tell the reader about the great results of your innovation.

What’s the difference between a CV and Resume?

As mentioned above, a CV and a resume serve largely the same purpose: to tell an employer about your past skills and experiences. However, their format and tone can be a little different.

A resume is generally shorter than a CV, normally maximum one A4 page rather than the two commonly found on a CV. It is more tailored to individual applications and tends to be more fluidly written with fewer subheadings and bullet points.

You can think of a resume as a sort of hybrid between a CV and cover letter. A resume must state your skills and suitability for a job, yet it must also make you stand out from the crowd and explain why you are the best person for the role.

Resumes are generally used in the USA, Canada, and other American English speaking countries, whilst CVs tend to be used in Europe, the UK, and Commonwealth countries such as Australia and New Zealand, accompanied by a separate cover letter.

You can find some links to handy free CV and Resume templates here:

CV templates:

https://www.reed.co.uk/career-advice/cvs/cv-templates/

Resume examples:

https://resumegenius.com/resume-samples

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• 15 Skills and Achievements That Will Look Good on Any CV

On the one hand, no one expects a teenager to have achieved a huge amount or have years of experience in the field. Your CV is mostly going to consist of things you’ve done at school and some general points of character, such as claiming your time management is good, rather than anything concrete like “increased sales by 14% in first six months in post”. On the other hand, you still have two pages to fill with something compelling, and it can be tricky to know what’s worth including and what isn’t. You might be applying for an internship over your summer holidays, a Saturday job to earn you some cash or even just a few hours of work experience to pin down the career, but even for these early-stage applications, competition can be fierce – and jhow can you stand out if you’re applying to stack shelves or wait tables? Here are our tips for 15 skills and achievements that will look good on any CV.

1. First aid training

Becoming a qualified first aider takes only a few hours and can cost less than £50. At the same time, it’s one of the most valuable skills you can learn that doesn’t relate directly to the job you might be doing. It makes a lot of sense that if there is really no difference between two candidates (and for Saturday jobs if neither candidate has experience, there might be very little to distinguish them), then you’ll want to pick the one who might be able to save someone’s life. Some companies are even required to have a certain number of staff first-aid trained.

2. Touch-typing

You can make all the claims you want about being a speedy and efficient worker, but if you’ve no real work experience previously, you’ll struggle to prove it – your employer might not be impressed with you being able to complete your homework quicker than the allotted time, even if you think they should be. One thing you can do to show your speed and efficiency is test and work to improve your typing speed. If you’re a regular computer user, this might be quite quick already. An average typing speed is 40 words per minute, and anything over 70 words per minute is definitely worth including on your CV. There are scores of typing test online, such as this one, and lots of games and exercises available too if you want to practise.

3. Database skills

Regardless of the product they’re selling or service they’re providing, most companies will use a database of some description. It might be of clients, goods, orders, loyalty card holders or, in really large organisations, staff. And unless it’s a new, bespoke design, it is probably quite hard to navigate. It’s not unusual for a company to be just about managing with a database designed for Windows 95 and patched up since, full of obscure codes from the illogical system of someone who stopped working there seven years ago. Database skills, then, are a godsend to almost any company. Your experience with one clunky old database might not map precisely onto their own clunky old database, but some understanding of how queries work, or even just having the common sense to tell which records are live and which should have been deleted, will be very valuable indeed.

4. Other computing skills

If you’re under the age of 30, you probably don’t think much of the ability to use word processors, image editing software or a couple of different internet browsers. At the next level up, you might know your way around PowerPoint or Excel, or be a dab hand at persuading a recalcitrant printer to work. Your might even have some coding experience. And for someone of your age, that’s so entirely normal that it might not even occur to you to put it on your CV. However, if you’re competing for jobs not just with other teenagers but with people of all ages, it’s definitely worthwhile. Not solely because there will probably be other applicants who “don’t really get computers”, but because some of the things you take for granted your prospective employer won’t. To you, missing off “knowledge of Microsoft Office” is a little bit like not saying “literate in English” – it’s too obvious. But to some employers, it’s more like missing off “fluent in Spanish” – sure, it’s not a rare skill, but it’s certainly one they’d want to know about so they can take it into account when hiring you.

5. Budgeting experience

Plenty of people can do sums; plenty of people can manage money – but they aren’t always the same group of people. Concrete experience of handling a budget is worth having and mentioning. Perhaps you handled buying food for your scout group’s weekend away, or you handled the promotion budget for your band. Small budgets can be just as impressive as large budgets if you managed to make a little go a long way. In most volunteer groups, the role of treasurer or similar is usually one that people shy away from, so it’s easy enough to pick up this kind of experience if people trust you to do a good job.

6. Events experience

Events crop up in a huge variety of jobs, whether that’s weddings at the hotel where you’re applying to become a waiter, a drinks reception at the law firm where you’re hoping to intern, or a book launch at the bookshop where you’d like to get a Saturday job. Even if roles where there are no obvious events requirements, events can sneak in, and even if they don’t, events experience remains valuable. Let’s say you helped organise your school’s annual concert: that might involve budgeting, booking a venue if your school hall wasn’t large enough, printing and selling tickets, arranging overflow parking and a huge amount of logistical planning to keep track of everything going on. It’s rare as a teenager to be tasked with planning a really significant project with a lot of room to go wrong: planning an event is one of those rare opportunities to show your abilities.

7. Language skills

Language skills sit in an odd place on this list. In most jobs, it’s pretty rare that you will actually get to use them (and if you’re applying for jobs where you would use them, they’re probably already on your CV). All the same, in the UK three in five people can’t speak a foreign language at all, so mentioning your language skills is another way to make your CV stand out if there’s not likely to be much difference between yourself and your fellow applicants.

8. Commercial awareness

We’ve already covered the importance of commercial awareness for law students, but this is a skill that’s important for just about any job – especially ones where the average applicant might not remember that they are there to make money; imagine a typical bookworm wafting around a branch of Waterstone’s and needing occasional reminders that they are there to sell books as well as celebrate them. Proper commercial awareness means that you don’t just do your job like a cog in a machine; you’re properly aware of how the overall machine works. And this enables you to take the initiative to go above and beyond what’s required of you, without having daft ideas that aren’t commercially viable. Any experience of commercial operations – even if that’s just your success with eBay – can be evidence of your understanding here.

9. Internal negotiation

Toxic employees cost companies more than they gain from hiring stand-out superstar employees. It makes sense: a bad colleague will make your working life, and therefore your productivity, much worse than a good colleague can ever manage to improve it. Employers want to be sure that first of all, you’re not going to be the toxic employee, and second, that you’re going to be able to navigate difficult colleagues when you’ve had to encounter them. The classic interview question of how you resolved a disagreement at work in the past is one example of how employers check these things. Any experience of dealing with difficult colleagues, or possibly fellow volunteers, is useful.

10. Intergenerational experience

When you’re a teenager, you don’t usually spend too much time with people from different generations (at least, not if you can avoid it). You might interact with younger or older siblings, but they’re likely to be roughly the same age as you. Otherwise, your main experience of other generations will be interactions with teachers, parents and grandparents: all people who play a particular role in your life, and who you’re unlikely to think of outside that context. In the world of work, however, you might be working with children, adults, the elderly or all three. You might need to put yourself in the mind of an elderly customer trying to navigate your shop, or keep a group of schoolchildren entertained. Even something as simple as babysitting experience is valuable for this.

11. Experience of responsibility

As we mentioned under ‘events experience’, there aren’t many opportunities for teenagers to gain positions of responsibility. If you can show that you’ve been trusted with responsibility, that’s a big boost to your CV. It’s worth thinking laterally about the kind of responsibility you have assumed – there may be things that you simply took for granted. For instance, are you a school prefect? On the school council? Perhaps you’re a fire warden? Being tasked with any of these things – even if they seem quite small to you – demonstrates to prospective employers that people have found you to be trustworthy and that you were prepared to take on responsibility when you got the opportunity.

12. Data protection training

Knowing about data protection is boring but valuable: the regulations are lengthy but breaching them can land a company in serious trouble. If you’ve been through a data protection training course, you might well not have thought much of it, but it’s worth putting on your CV if there isn’t enough there otherwise. Somewhere out there is the employer breathing a sigh of relief that they can leave a bit of this responsibility to you.

13. Relevant certification

The issue of data protection is worth noting because it highlights a wider point: quite frequently, we forget the certification that we have, or don’t think about the fact that we lack particular certification. If you’ve been babysitting for years, you probably don’t think it matters much whether or not you have a babysitting qualification as well, for instance. But for a prospective employer, it’s concrete evidence that all that experience has also resulted in measurable knowledge and skills. The same applies in any area.

14. Experience of tight deadlines

Whatever job you’re doing, chances are at some point you’ll be asked to finish a task without enough time to do it. Your employer will want to know your probable response: will you panic? Will you give up? Or will you get on with it calmly but quickly until you’ve finished it, or at least done as much as you reasonably could? Schoolwork deadlines probably aren’t going to be sufficient here, but anything you’ve done outside of the classroom could count: writing articles for the school newspaper, learning lines for a play or applying for a scholarship might all have you racing against the clock.

15. Experience of training other colleagues

You know you’ve reached a position of trust and confidence in your skills when you’re tasked with training other colleagues (or fellow volunteers, or peers in some other sphere). You need to know your work and be able to explain it coherently to someone else. That might not sound like much, but these aren’t skills that everyone has. What’s more, unlike some of the items on this list, this is experience you can proactively get: if you volunteer to be the person who acts as a buddy for new starters and you’ll get worthwhile experience for your CV while saving your colleagues some hassle. What skills and achievements do you recommend for any CV? Let us know in the comments! Image Credits: Scrabble , First Aid , maze , headstand , hula hoop , animal tamer , storm trooper .

Developing a narrative CV: guidance for researchers

Developing a narrative CV need not be daunting. These pages will give you what you need to get started and sign-post you to further information.

Researchers are increasingly being asked to write narrative CVs. Narrative CV formats, which UKRI call the Résumé for Research and Innovation (R4RI) , prompt descriptions of contributions and achievements, allowing researchers to reflect a broader range of skills and experiences.

But some researchers, whatever their career stage, can lack confidence in using the new approach. These webpages provide guidance for individuals and teams on developing narrative CVs and should give you all you need to get started. Research facilitators may also find the resources useful. 

• Download the guide to writing a narrative CV
• Download guidance on writing a team CV
• Watch a webinar on writing a narrative CV
• Review a presentation on writing narrative CVs
• Read our case-studies about developing a narrative CV

Learn more about the who, why and what of narrative CVs

Who's asking for narrative cvs.

Many funders, nationally and internationally, are increasingly asking researchers for narrative CVs to support funding applications. Some universities and employers are piloting narrative CVs for job applications or promotions.

What's wrong with traditional CVs?

Traditional CVs tend to focus on the quantity of researcher contributions, rather than the quality .

They often measure a narrow range of metrics, focusing on grants and publications which do not capture the full range of research activity, or the value researchers may add to peers, research groups or wider society.

Traditional CVs don’t allow researchers to explain how they have overcome barriers, made the most of the opportunities they have been given, or talk about non-research related work or life experience.

Traditional CVs may therefore favour researchers who have had linear or traditional career paths.

So how are narrative CVs different?

The narrative CV allows you to tell your story!

It provides a structured yet flexible format that prompts a description of contributions and achievements that can reflect a broad ​range of skills and experience.

The narrative CV approach aims to reward a broader set of research-related activities;​ values diverse contributions and career paths​​; improves diversity and inclusion​​; and encourages responsible use of metrics.​

What information do they require?

Narrative CVs usually allow researchers to give information in four areas:

• Knowledge:  Contributions to the generation of new ideas, tools, methodologies or knowledge
• Developing others: Contributions to the development of others and maintenance of effective working relationships
• Wider research community:  Contributions to the wider research and innovation community 
• Broader society:  Contributions to broader research/innovation users and audiences and towards wider societal benefit.

But do check the requirements of your specific funder or potential employer as their requirements (and narrative CV formats) may differ.

How do I organise my information?

Most funders will provide a template. Check to see if this is the case and, if so, use the template provided.

If not, use the four sections - knowledge, developing others, wider research community, broader society - to structure your information. See the Guide for Applicants for details.

NB Narrative CVs are usually less than 1000 words and 4-pages long. Information about personal details, educational profile, and employment history are usually captured in a separate form, if they are required.

Where can I get further support?

Key resources

• Download: Narrative CVs: a Guide for Applicants
• Download guidance on writing a team CV  
• Review the PowerPoint: How to write narrative CVs ​
• Watch a webinar about Writing a Narrative CV 
• Attend a training session. Check this page for the date of the next session.

Further support

• Research facilitators in your department or division
• Research and Innovation Support Network (RISN)
• Oxford University Researcher Hub
• Oxford University Careers Service

Additional information

• University of Glasgow webinar (Aug 2021) and resource  (2021) on writing Narrative CVs ​
• University of Cambridge training resources , including video ​
• UKRI guidance

We welcome feedback and additional suggestions and will be updating the pages with more resources over the coming months. Feedback can be submitted here (SSO required) or contact [email protected]

• Download the  Guide for Applicants
• Download guidance on W riting a Team CV
• Download the PowerPoint presentation
• Watch a webinar on Writing a Narrative CV 
• Attend a training session. Check this page for date of next session
• Oxford University  Researcher Hub
• Oxford University  Careers Service
• Research facilitators in your Division or Department

Case-studies

• Interview with research facilitator Kanza Basit
• Interview with fellowship applicant, Stephen Marshall
• Interview with Nicholas Provine about writing a team CV
• Interview with Robert Hilton about writing a team CV
• Read all case-studies

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Should You Limit Your Resume to One Page? - Oxford CV

• Should You Limit Your Resume to One Page?

The right length for a resume is something many people disagree about. Job seekers often don’t know what to do. Should you leave out some details to make it shorter? Or should you use more pages to show all your job experience? In this blog, we will talk about whether your resume should be one page. We will also give clear advice on when to keep it short and when to add more details.

Key Takeaways

• A one-page resume is great for a quick, strong impression but might not be enough for people with lots of experience.
• It’s okay to have a two-page resume (or sometimes three) if you have over ten years of experience or important roles that need more details.
• When making a resume, include relevant information from the last 10 years, customize it for the job, follow ATS best practices, and use good formatting to save space.

What are the Pros and Cons of One-Page Resume?

A one-page resume gives a quick view of your work story. It shows your skills, experiences, and qualifications on a single page, similar to an elevator pitch. It should be impactful, grab the recruiter’s attention, and highlight your career in a nutshell. In today’s fast-paced job market, a well-crafted one-page resume can make a big difference.

• Recruiters often have many resumes to review and use applicant tracking systems (ATS) to scan for specific skills and qualifications.
• Only a few resumes pass the ATS, and those have just a few seconds to impress the recruiter.
• A short, one-page resume with clearly outlined experience can make a strong first impression and capture the recruiter’s attention within six seconds.

Disadvantages

A one-page resume might not fit everyone. Job seekers with lots of experience and achievements may struggle to show all their skills and background on one page. For those with extensive backgrounds, it might be better to use more pages to fully explain what they can offer.

When Multi-Page Resume is Appropriate?

For professionals with over ten years of experience or those with diverse skills, a two-page resume can better show their expertise. More pages allow you to detail relevant experiences and major projects, showing why you are a great fit for the job.

Senior professionals and those returning to work may also benefit from a two-page resume. If you have employment gaps, a longer resume can include volunteer roles, showing continuous professional development.

Tip: If your resume matches the job requirements well and is clearly written, a two-page resume can be as effective as a one-page resume.

Creating an Effective One-Page Resume

Creating an effective one-page resume is like telling a great story. It should briefly show your top achievements to catch the hiring manager’s eye. Focus on specific successes and avoid too much detail that isn’t needed. Make smart choices about what to include, aiming to match the job you want.

Tailoring Your Resume

Tailoring your resume for each job can help you get through the ATS system and impress the hiring team. Use the exact words from the job description to match the ATS system. The more your resume reflects the job description, the higher it will rank.

Tip: Don’t use the same resume for every job. This is less effective and will likely result in fewer interviews.

Customizing your resume for the job shows that you meet the company’s needs. This can help you make a strong first impression and increase your chances of getting an interview.

Tip: ChatGPT can help match your resume to job descriptions. Check out our blog on using ChatGPT for writing your resume for more tips.

Prioritizing Relevant Information

With only one page, prioritize the most important information. Focus on these key points:

• Recent Experience: Highlight your most recent jobs, covering no more than the last 10 years, or fewer if you have less experience.
• Key Metrics: Use numbers to show your accomplishments and impact.
• Leadership and Projects: Show any leadership roles or significant projects.
• Specific Skills: Include skills that match the job description to pass the ATS system.
• Awards and Recognitions: Mention any awards to stand out from other candidates.

Prioritizing relevant information will help create a clear and effective one-page resume, improving your chances of being noticed by employers.

Tip: Want to ensure your resume is top-notch? Learn more about finding a certified resume writer.

Optimizing Format and Design

Optimizing the format and design of your resume can help you stand out from the competition. Here are the best practices to make sure your resume gets through the ATS system easily.

Top-line Best Practices

Font Size: Use a font size between 10 and 12 points for the main text to ensure readability. Avoid Complex Formatting: Stick to simple bullet points. Avoid tables, text boxes, and graphics. Standard Headings: Use common headings like “Work Experience,” “Education,” “Skills,” etc. Consistent Formatting: Ensure consistency in font usage, bullet points, and spacing.

ATS-specific Font Recommendations

• Times New Roman

Additional Formatting Tips

• Manipulating Margins: Adjust margins to increase space without making the text too cramped.
• Font Sizes and Styles: Experiment with different font sizes and styles while maintaining professionalism.
• Bullet Points: Use bullet points, preferably 1-2 lines each, for a cleaner and more efficient presentation.
• Incorporating Columns: Use columns to create a balanced layout that guides the reader’s eye.
• Line Spacing: Adjust line spacing to ensure the document doesn’t appear cluttered.
• Hierarchy: Use bold headings to distinguish sections easily.

Tip: You can save space by omitting the “references available upon request” section. Hiring managers assume they’re available if needed.

By following these formatting guidelines, your resume will not only pass through ATS systems but also present a clean and professional appearance to hiring managers.

Resume Length: Industry-Specific Considerations

While there are general guidelines for resume writing, the length of your resume should match industry expectations. Here are some examples:

• US Federal Government Jobs: Applicants need to present a federal resume that can range from 3 to 7 pages, including all necessary details.
• Academia: Especially in the sciences, an academic CV often extends beyond two pages and can sometimes reach up to 15 pages to cover the full range of an academic’s contributions.
• Senior-Level Managers: For those with extensive accomplishments or positions that require detailed professional achievements, such as publications, speaking engagements, professional courses, licenses, and certifications, a three-page or longer resume may be suitable.

Tip: Browse our list of the top 5 executive resume writing services to ensure you meet your industry standards and senior-level expectations.

The debate over one-page vs. multi-page resumes isn’t about one size fitting all. It’s about tailoring your resume to your career stage, the role you’re applying for, and the industry you’re in. Remember, the key is to focus on the quality and relevance of your content, because that’s what truly matters.

Common Question s

Question: can a resume ever be more than two pages.

Yes, for federal government jobs and academic positions, a resume can be more than two pages. Just make sure to keep it concise and relevant.

Question: How can I fit all my information into a one-page resume?

To fit all your information into a one-page resume:

• Prioritize your most relevant experiences.
• Keep bullet points for each job to a minimum.
• Optimize the format and design to make the most of the available space.

Question: Is it necessary to tailor my resume for each job application?

Yes, it’s crucial to tailor your resume for each job application. This shows that you are a good fit for the role and highlights your relevant skills.

Question: Are there any common misconceptions about resume length?

Yes, there are several misconceptions:

• The “one-page rule” for new graduates is not absolute; some may need two pages to fully showcase their qualifications.
• The idea that longer resumes are always better for experienced professionals is also a myth. The length should be tailored to your experience and achievements, ensuring all content is relevant and impactful.

Think You May Benefit from Professional Resume Writing?

We are here to help! Our dedicated team at Oxfordcv.com is known for being the #1 rated resume writing service in the US, and Middle East, but we offer much more than that.

Our team is here to help you:

• Feel confident in yourself and your skillset.
• Stand out in the job market.

We offer a range of services including:

• Building out your personal brand.
• Customized interview preparation.
• Tailored career coaching.
• Professional LinkedIn profile writing.

We are your resource for all your career needs!

Check out all of our career services here , and give us a call/Whats App at +966 598 66 0142 or connect with us online.

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What's the difference between a resume and a CV?

Key differences and similarities you need to know to jumpstart your career search

Is a resume the same as a curriculum vitae (CV)? Both summarize your education, work experience, extracurricular activities, and skills that are relevant to your career goals. A resume is typically a one- to two-page document that includes the aforementioned information. A curriculum vitae has more detailed descriptions and is generally as long as it needs to be to fully document your history and experience.

You should have multiple versions of your resume, so that each application you submit includes a resume with information specifically chosen for that role. If you’re applying to a managerial position, any experience you have managing others, creating schedules, managing finances, etc., should be prioritized over your summer job in high school, even to the extent of entirely removing older entries.

Research-focused individuals, typically at the master’s and Ph.D. level, should have a CV, which includes teaching experience, publications, and presentations.

A resume is typically a one- to two-page document that includes education, work experience, extracurricular activities, and skills that are relevant to your career goals.

A curriculum vitae includes more detailed descriptions and is generally as long as it needs to be to fully document your history and experience..

Your resume or CV should represent how you want recruiters to view you. Highlight the things that are important to you for your future job. If your job history is all customer service but you are applying to research positions, your summary section (if you include one) should talk about your research-related skills, not refer to you as a customer service professional.

What sections should be included?

The position of a section indicates its importance. Recruiters will definitely see what’s near the top of the first page. They’ll likely read the rest of the first page and the top of the second page (if you have one), but will be more or less skimming the rest. Put the most relevant sections near the top (e.g., for a resume you plan to send for a research position, your research experience should come before your teaching experience). Depending on what you want to highlight, most resumes have sections including education, work experience, and skills.

CVs tend to include additional sections, separating out research experience and teaching experience from more general work experiences, as well as publications, presentations, collaborators, and other sections as relevant. Depending on your history, you might want to include a section about armed forces experience, leadership or volunteerism. Obviously, in a one-page resume, you will have to choose the most relevant sections to include to highlight your skills for the opportunity you’re applying for.

How to summarize an experience?

• Take advantage of bullet points and parallel structure . Be sure to use as many relevant and/or quantitative details as possible.
• Use action words . “Looked into polymers for automotive parts” does say what you did, but doesn’t give much information on what you know or how that might apply to a future position. “Researched strength, flexibility, and durability of thermoset polymers” has a lot more usable detail; “Achieved 20% increase in durability of thermoset polymer” is quantifiable.
• Think about keywords that effectively describe your experience . Look at postings for the type of job you’re interested in and pick our keywords and phrases that describe your experience and include them in your resume, personal statement, or other application materials.

Where can I find additional resources?

Many universities provide resume and CV writing resources and may provide templates. Check with your career services staff to find out what resources are available to help build your resume. Also look for public resources from other institutions. Tip: adding inurl:.edu into your search terms for many search engines will return results from only .edu domains (primarily educational institutions affiliated with the United States).

Keep in mind that resume and CV review is somewhat subjective. If you talk to different recruiters or different career services staff, you may get different recommendations about formatting. The best approach is to collect as much input as you can, and choose what works for you.

Final recommendations

Create a CV even if it’s just one page long. Add to it monthly any new skills, positions, or volunteer experiences. List literally everything you’ve done in the last five years or since starting college (whichever is older). This is your “living” document that’s updated regularly. When you have a specific position in mind, take this document and cut it down and rearrange sections as needed to be the resume you need. This is often much easier than remembering to update several targeted resumes when you have a new experience to add.

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• Resume and Cover Letter
• Resume Profile Explained...

Resume Profile Explained (with Examples)

13 min read · Updated on January 17, 2024

Make an impact with a knock-out profile

When it comes to job search success, nothing is more important than ensuring that your resume captures an employer's attention. After all, even the best resumes are useless if no one reads them. Of course, that raises an important question: is there anything you can do to make your resume get the attention it deserves?

In this post, we'll explain how a great resume profile can help you to solve that challenge. We'll explain how a resume profile works, when you should use it in your resume, and how to create a profile that immediately commands interest. Finally, we'll provide several resume profile examples that you can customize and use in your own resume.

What is a resume profile?

If you're already familiar with the resume objective statement or resume summary, then the concept of a resume profile should be easy to understand. Put simply, the resume profile is an introductory paragraph that quickly summarizes your skills and experiences in a way that motivates hiring managers to continue reading your resume.

As you'll discover in our resume profile examples later in the post, a great profile focuses attention on your best skills, experience, and achievements. You can think of it as an elevator pitch for your resume - a quick snapshot that provides just enough information to make the reader want to learn more about you.

Related: Make the Perfect First Impression With Your Resume

What types of resume profiles can you use?

To better understand the resume profile, it may help to look at some of the different types of resume profiles that job seekers can use. There are three different types of common profiles, including the objective statement, summary, and summary of qualifications.

Objective statement

The resume objective statement is often considered obsolete, since it tends to focus more on your career goals than the employer's needs. It's often used by entry level workers with little experience or career-changers who need to explain why their skill set makes them a good candidate for the job. To use it effectively, job candidates need to ensure that they include some language that explains how they can benefit the employer if they're hired. For example:

“Creative social media professional with 3 years of experience and proven results. Skilled in cross-platform engagement enhancement and brand development. Looking for an opportunity to work with a company that prioritizes customer experience and brand loyalty. Experience includes increasing customer engagement by 130% over a six-month period.”

Related : Resume Objective Examples: A Career Objective Guide

Summary paragraph

The resume summary has replaced the objective statement in most modern resumes - and for good reason. This brief paragraph may also mention one or two key skills, but its primary focus is on detailing your important work experience and measurable achievements. As a result, the summary is a preferred option for job seekers with significant experience, since it's designed to demonstrate your value as an employee. Below, is an example of this type of profile statement:

“Accomplished Project Manager with more than ten years of successful team building and project execution expertise. Skilled in process development, workflow management, and collaboration with stakeholders. Received Agile Leader award in 2018. While at ABC Corporation, developed personnel resource allocation program that increased project efficiency by 48% in the first year of use.”

Summary of qualifications

The third option is the summary of qualifications. The main difference between this type of summary and the summary paragraph involves the format choice. Instead of being one block of text, it combines a brief paragraph with several bullet point examples of notable achievements. For example:

Dynamic Team Leader with 7 years of experience in customer management, problem-solving, and team building. Proven to increase team productivity, enhance the customer service experience, and provide real value to an employer.

• Led 30-person team of technical professionals, with 95% customer satisfaction
• Reorganized project workflow for ABC Corporation, increasing efficiency by 45%
• Developed training program that reduced employee onboarding costs by 17%

What elements should you include in your resume profile?

Before you create a resume profile, it's important to think about the types of information you want to include for your reader. What types of qualification is the employer evaluating as part of its hiring decision? Does the job description focus primarily on core skills ? Do you have achievements that are likely to make a positive impression on the hiring manager?

There are many different profile elements that you can include, so you'll need to prioritize based on the employers' needs. The fact is that you won't have room in your profile to cover all these different types of information, so choose wisely:

Skills that are relevant to the position you're seeking

Your length of experience

Notable achievements, preferably ones that you can quantify with real numbers

Core personal characteristics that make you a good fit for the role

Your career aspirations - preferably noted in a way that shows how they align with the company's vision

Related : Top 15 Professional Goals and How to Achieve Them

Again, make sure that you focus attention on the job posting, taking note of every key skill and experience that the employer cites as required qualifications. You'll want to tailor your profile - and the rest of your resume - to align with those stated employer needs.

Pro tip: Make special note of those job requirements, since you will want to use the same language in your resume. Those keywords are essential for ensuring that your resume can satisfy any applicant tracking system screening the employer might be using.

You should also do some research to learn more about the company's culture. That will enable you to further tailor your resume profile to include personal traits that highlight how well you'll fit into that environment. Sometimes, those little details can make the difference between you and another similarly qualified candidate.

How to write your own resume profile: tips

When you're ready to create your resume profile, it's important to know how to do it the right way. Since it's the first thing employers will see after they're done reading your contact details, you need to make sure that it's as compelling as possible. The following tips can help.

Write this part of your resume last

Even though your profile section will be near the top of your resume, you should still create this important section last. Why? Well, it's simple: since the resume profile serves as a summary of your qualifications, it's helpful to get the rest of the resume done before you start on that summary.

Make it brief

Be as concise as you can. Again, think of this profile section as a salesperson's elevator pitch. It doesn't need to tell your entire employment story, but should instead serve as a brief highlight of your greatest hits. As a rule, try to restrict this paragraph to no more than four sentences. If you use a summary of qualifications, include just one or two brief sentences and three or four bullet points.

Choose the best profile type for your job search needs

Which type of profile should you create? If you're an entry-level employee, you may want to focus on a modified objective statement - one that focuses on your career goals, while highlighting the ways in which your skills can benefit the employer. If you have more experience, you may want to rely on the summary paragraph. Just be sure to include at least one measurable achievement to highlight your value.

If you're switching careers and need to focus attention on transferable skills, you may even want to rely on a summary of qualifications. Those bullet points can be a great way to emphasize specific skills and highlight the value that you've provided for previous employers.

Tailor the profile to your desired position

Make sure that your profile aligns with the job you're seeking. You can do this by including some core keywords from the job posting, detailing your qualifications. However, make sure that your profile ultimately aligns with who you are as an employee. If you take the tailoring to extremes, you may end up with a profile that fails to accurately represent your personality and character.

Don't be afraid to add personality

Speaking of personality, this is the place to add that personal touch. Your skills, work experience, and education sections are not appropriate for adding personality, but a few well-chosen words in your profile can help the employer to better understand you as a person.

Of course, make sure that your personal flourishes fit with the type of job you're seeking. For example, a few words about your fun work style will be appreciated if you're applying for a customer service or similar position. That same language may not be as useful if you're seeking a role in a law firm. Use your best judgment as you determine how much personality to put into any profile.

Use measurable achievements

We've already mentioned measurable achievements several times, but it's important to highlight them once again. Your resume profile should include at least one quantifiable accomplishment, backed by real numbers that demonstrate the value you've provided. For example:

• Implemented new networking system that reduced downtime by 33%, improving both efficiency and productivity and providing 12% cost savings for the company
• Led sales team effort that increased new customer acquisition by 13% while generating $12 million in new revenues in the first six months of the fiscal year
• Created an online customer engagement program that increased website visits by 45%, enhanced new sales activities by 13%, and boosted revenues by 10% within one quarter of implementation

Resume profile examples you can use

As you might expect, your approach to creating a resume profile can also differ based on the type of job you're seeking. That's because different job roles require different skill sets, experiences, and personal qualities.

To get you started, we've compiled resume profile examples covering a wide variety of professions. You can use these professional profile examples as templates for your profile, or simply refer to them for guidance as you create your own unique resume opening.

Resume profile examples for students

Recent Information Technology graduate focused on operating and security software management. Seeking employment with a dynamic software firm in need of advanced networking and troubleshooting expertise. Experience includes a one-year internship with DynacorpX, providing testing and problem-resolution that helped increase company productivity by 14%.

Resume profile example for entry-level applicants

Friendly, detail-oriented, and organized customer service professional looking to be part of an energetic, mission-focused team.

• Skilled at developing organizational processes, managing records, and engaging customers
• Successfully resolved customer complaints, with 90% satisfaction rate while volunteering with FreshStart
• Broad computer systems expertise, including database and presentation platforms

Resume profile example for career-changers

Personnel-focused Sales Team Leader with 10+ years of experience in team building, training, and sales program development. Looking to transition to a project management role to better use organizational and project implementation skills. While at ABC Corporation, successfully created and executed a sales process reorganization that cut waste by 45%, saving the company more than $40,000 per year.

Related : 21 Project Management Skills Every Project Manager Needs to Succeed

Resume profile example for a Graphic Designer

Dynamic and innovative Graphic Designer with 4 years of experience in the gaming and entertainment industry. Skilled in developing storyboards, character animation, typography, and general layouts. Creative successes include development work on more than 200 unique graphic design projects that helped to generate more than $300 million in revenue.

Resume profile example for a Marketing Manager

Creative Marketing Manager focused on data-driven solutions. More than 8 years of experience in building collaborative teams capable of overcoming any challenge. While at XYZ Inc., led a 10-person team responsible for broadening target audience by 200%, increasing company revenues by 120% over a three-year period. Expertise includes digital marketing campaigns focused on driving new customer acquisition and target audience engagement.

Resume profile example for an Accountant

Detail-oriented finance professional with 7 years of accounting expertise. Proficient in accounting best practices, including creation and management of financial reports, regulatory compliance, tax issues, and budget management and forecasting. Reorganized DEF Corporation's accounting department, reducing inefficiencies by 28%, cutting costs by 19%, and improving productivity by 33%.

Resume profile example for an Administrative Assistant

Reliable Administrative Assistant with 8 years of experience in office management and personal assistance. Comprehensive expertise in presentation development, scheduling management, reporting, and confidentiality. Reorganized filing and reporting systems at Beagle Law, improving client response times by 40%, reducing redundancies, and cutting labor costs by 12%.

Resume profile example for a Data Scientist

Fact-driven Data Scientist with 8 years of experience in data analysis, predictive modeling, and data mining. Proficient with SQL, Python, Tableau, and other common data visualization systems. While at DataCore, took the lead on development of new processes that increased decision-making efficiency by improving the company's ability to use data to gain useful insights. Project resulted in an 18% increase in overall departmental productivity.

Resume profile example for an HR Manager

Personnel-focused HR Manager with 7 years of experience managing human resources functions. Expertise in recruitment, onboarding processes, employee training and relations, and performance reviews. Designed AmAm's new HR policies to align with new firm policies, emphasizing progressive discipline and promotion of a positive work environment. Effort resulted in a 33% reduction in turnover and 43% increase in employee satisfaction.

Resume profile example for a Teacher

Results-oriented educator with 6 years of experience as a middle school Teacher. Expertise in crafting challenging but engaging lesson plans designed to encourage critical thinking and classroom participation in an inclusive way. Dedicated to professional development to stay abreast of current educational best practices and focused on enhancing each student's ability to achieve success. Specific competencies include English, US History, and Basic Civics.

Resume profile example for a Construction Manager

Task-oriented construction professional with more than 10 years of experience in both commercial and residential project management. Led teams responsible for completing more than 60 construction projects valued at more than $40 million dollars, with a 99% on-time and under-budget record of success. Bilingual (English and Spanish) manager with expertise in budget allocation, resource management, project estimates and implementation.

Craft the best possible intro for your resume!

No matter what type of resume profile you decide to use to introduce yourself to prospective employers, your goal should always be the same: to create a powerful and compelling message that inspires employers to read the rest of your resume. The tips and resume profile examples we've provided should ensure that you have everything you need to craft your own profile narrative.

Still not sure if your resume profile has what it takes to capture your reader's interest? Get a free resume review from our team of top experts today!

Recommended reading:

47 Accomplishment Examples for Your Resume: Expert Picks

The Best Resume Format to Get Hired

How to Advance Your Career (plus 10 Insightful Tips)

Related Articles:

Do Hiring Managers Actually Read Cover Letters?

How to Create a Resume With No Education

Why You Lose When You Lie on Your Resume: Learning From Mina Chang

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