cover letter sample pdf for job

18 Free Cover Letter Templates That Will Actually Get You Interviews

Simple Cover Letter

Creative Cover Letter

Professional Cover Letter

Jobscan’s cover letter templates are clean and professional . We intentionally avoided using flashy colors and design elements when creating them. Why?

Because most companies nowadays use applicant tracking systems (ATS) to screen resumes and cover letters. These systems can struggle to read and interpret visually complex documents.

This means your beautifully designed, eye-catching cover letter might remain stuck in an ATS database, never to be seen by an actual human being.

By using one of our simple, easy-to-read templates, you’ll significantly improve the chances that your cover letter will successfully pass through an ATS and into the hands of a hiring manager.

It’s super easy to get started too! Simply click the download button to get your hands on a Word document that you can customize to fit your unique situation.

When you’re done writing your cover letter, run it through Jobscan’s ATS-friendly cover letter checker to get personalized feedback on how to improve your letter and make it even more compelling to employers.

Basic Cover Letter

Formal Cover Letter

Career Change Cover Letter

Operations Manager Cover Letter

Pharmacy Technician Cover Letter

Project Management Cover Letter

Prospecting Cover Letter

Engineer Cover Letter

Supervisor Cover Letter

Human Resources Cover Letter

Intern Cover Letter

Marketing Cover Letter

Networking Cover Letter

Communications Cover Letter

Changing Careers Cover Letter

What is a cover letter?

It’s a letter of introduction that you send along with your resume when you apply for a job.

The key thing to remember about your cover letter is that it shouldn’t simply regurgitate your resume. Instead, it should support it.

Your cover letter can do this by:

• Explaining why you’re excited about the job opportunity.
• Showing how your skills and experience match the job requirements.
• Addressing any gaps in your work history.
• Showing off your personality (but not too much!).

By highlighting your strengths and showing your passion for the role and the company, your cover letter can make a strong case for why you deserve an interview.

NOTE : Get inspired by our expertly crafted cover letter examples and learn what makes each one shine. Our examples cover a wide range of jobs, industries, and situations, providing the guidance you need to create a winning cover letter.

Are cover letters necessary in 2023?

While some companies may not require one, a cover letter can still set you apart from other applicants and increase your chances of landing an interview.

In one survey , 83 percent of hiring managers said cover letters played an important role in their hiring decision.

In fact, most of the respondents in that survey claimed that a great cover letter might get you an interview even if your resume isn’t strong enough.

So don’t skip the cover letter ! When done correctly, it can be a powerful tool in your job search toolkit.

Why should you use a cover letter template?

Here are the 5 main reasons why you should use a cover letter template .

• It saves you time by creating personalized letters quickly and easily.
• It provides a framework or structure for your cover letter.
• It ensures that all the necessary information is included.
• It makes it easy to customize your cover letters for multiple applications.
• It helps you create a professional and polished cover letter without starting from scratch.

A template helps you streamline the cover letter writing process. This means you can devote more time and energy to other important aspects of your job search, such as networking and researching potential employers.

Generate a personalized cover letter in as little as 5 seconds

Our AI-powered cover letter generator uses GPT-4 technology to create a personalized and ATS-friendly cover letter in one click.

What should you include in your cover letter?

Every cover letter format should include the following information:

Contact information : Your name, address, phone number, and email address should be at the top of the letter.

Greetings : Address the letter to the hiring manager or the person who will be reviewing your application.

Opening paragraph : State the position you’re applying for and explain how you found out about the job. You can also briefly mention why you’re interested in the position and the company.

Body paragraphs : Use one or two paragraphs to highlight your relevant skills, experience, and qualifications that match the job requirements. Provide specific examples of your accomplishments and how they show off your abilities.

Closing paragraph : Repeat your interest in the position and thank the hiring manager for considering your application. You can also include a sentence or two about why you believe you’d be a good fit for the company culture.

Closing : Conclude your cover letter with a professional sign-off, such as “Best regards,” or “Sincerely”.

Do you need a unique cover letter for every job?

Absolutely! Do NOT use the exact same cover letter and simply change the name of the company and the position.

Instead, tailor each cover letter to the position you’re applying for.

You can do this by highlighting how your skills and experience match the specific requirements and responsibilities of the position.

It’s crucial to include the keywords that are in the job posting.

Why? Because your application will most likely go straight into an ATS database. Hiring managers search through this database for suitable job candidates by typing keywords into the search bar.

If your cover letter includes these keywords , it will be seen by the hiring manager. If it doesn’t include these keywords, your cover letter will remain in the database.

Not sure if your cover letter is ATS-friendly? Try running it through Jobscan’s cover letter checker .

This easy-to-use tool analyzes your cover letter and compares it to the job listing. It then identifies the key skills and qualifications that you should focus on in your letter.

How to write a cover letter if you have no work experience

If you don’t have much work experience, writing a strong cover letter can be challenging. But you can still do it!

Here are some tips to help you out:

Hook the reader right away . Introduce yourself and explain why you are interested in the position. If possible, mention a specific aspect of the company or role that especially appeals to you.

Highlight your relevant skills and experience . Focus on the skills you’ve gained through school projects, internships, volunteer work, or extracurricular activities. Be sure to provide specific examples .

Showcase your enthusiasm and willingness to learn . Employers look for candidates who are eager to learn and grow. Use your cover letter to convey your enthusiasm for the role and your willingness to take on new challenges.

Close with a strong call to action . End your cover letter by requesting an interview or expressing your interest in discussing the position further.

Proofread your cover letter carefully and customize it for each position you apply for.

Cover letter do’s and don’ts

• Address the letter to a specific person or hiring manager, if possible.
• Include your contact information at the top of the document.
• Tailor your letter to the company and position you’re applying for.
• Use keywords from the job description.
• Highlight your relevant skills and experiences.
• Use specific, measurable results to demonstrate your abilities.
• Try to inject some of your personality into the cover letter.
• Proofread your letter carefully for errors.
• Run your cover letter through Jobscan’s cover letter checker .
• Use a generic greeting, such as “ To Whom It May Concern .”
• Use a one-size-fits-all cover letter for all your job applications.
• Simply repeat your resume in your cover letter.
• Use overly casual or informal language.
• Write a long and rambling cover letter.
• Use jargon or technical terms that the hiring manager may not understand.
• Include irrelevant information or details.
• Send a cover letter with spelling or grammatical errors.

Q: How long should a cover letter be?

Most cover letters are too long. The ideal length is around 250-400 words. Hiring managers probably won’t read anything longer.

Q: Should I use a PDF or a Word cover letter template?

Either one should be fine. Some older ATS might not accept PDFs, but this is rare these days. Always check the job listing. If it says to submit a Word resume, then do that. Otherwise, a PDF resume works just as well.

Q: Can I email my cover letter instead of sending a cover letter?

Yes, you can email your cover letter instead of sending a physical copy through the mail. In fact, many employers now prefer to receive cover letters and resumes via email or through an online application system.

Explore more cover letter resources

Cover Letter Formats

Cover Letter Tips

Cover Letter Examples

Cover Letter Writing Guide

Cover Letter Templates you Download with One Click

We don’t want your email, have you pay, or fool you.

Microsoft Word Cover Letter Templates

Thesee free Word cover letters formats by Microsoft . They are freely editable to your liking. These formats work best in the newer versions of Word. Most of these templates are fully editable to your liking. Color, format and all the content, edit to make your own stunning cover letters! For free, with direct downloads.

Classey Casey

Clean Green

Edgy Edward

Geometric 1

Geometric 2

Jack Wilson

Download them directly with one click. The formats might not be compatible or work optimal with older verions of MS Word.

Little Grey

Retro Ricky 1

Retro Ricky 2

Retro Ricky 3

Simply Good

We earn by promoting  resume.io’s cover letter generator, which is completely free, always. If you later become a paying subscriber to their resume builder tool, we earn a commission, at no cost to you.

Google Doc Cover Letter Templates

Swiss Template

Spearmint Template

Modern Template

Minimal Template

Free cover letter templates.

These cover letters have been made with the, absolutely free, cover letter tool (AI-assisted) from  Resume.io .

Here you can download the Pdf- & JPEG files, but with the tool, also in Word format, so you can keep editing them yourself.

Cover Letter Template

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Cover Letter Template 12

Use the cover letter builder tool and make matching resume’s. Fill in and download yours. Easy does it.

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Cover Letter Template 26

Cover Letter Template 27

How to end a cover letter.

A few good and quick tips on how to end your cover letter strong and convincing.

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Apply With a Cover Letter People Remember

Cover letter templates you can edit and download as pdf.

Get started easily with your cover letter writing by choosing a cover letter template. Simply pick a template and start filling in your information.

All our cover letter templates are ATS-friendly and expertly designed to match our resume and CV templates. This ensures that you stand a better chance of getting an interview, and most importantly, your dream job.

Professional

This professional cover letter template will surely make you stand out. The template has an easy to read layout and crisp details.

If you're applying for a creative role, this designer's template surely gives you an edge when matched with our designer's resume template.

The classic cover letter template has the most reader friendly layout as per many recruiters. Choose this template if you're sure to apply through many applicant tracking systems.

The minimalist cover letter template is ideal for a more conservative role. Use this template to show structure, and your organisational talent.

The basic cover letter template gives a clear and recognizable layout. It's easy for the recruiter to read the content with a classic look.

A creative cover letter template for those who work within the fields of marketing, graphic design or similar. Impress the employer by oozing personality and creativity.

A functional cover letter template made to match the functional resume and CV template. Combine both templates to increase the chance for a job interview.

A cover letter template for students who are searching for an internship or their first full time employment. The candidate's chances greatly increase with a cool design.

Simple cover letter template designed with two columns. The template will reflect your professional personality no matter which industry you work in.

Traditional

The traditional cover letter template, which still is a go to favourite by many.

Good looking two column modern cover letter template, where you effortlessly stand out with an eye-catching yet simple design.

A minimalistic two column elegant cover letter template designed for better readability, which helps the recruiter.

See what others say about Jofibo

I am very pleased to have found Jofibo when I needed to update my resume. A lot had happened since the last time I had been looking for a job and I also wanted a nicer layout. Everything was simple and straightforward and there were some great templates to choose from. The final result with my resume turned out well.

Before I was always really good at postponing writing my resume and apply for the job. With Jofibo I only need to look in one place because I have all that I need. It has made the job search more manageable and less demanding.

I rarely got called into job interviews before I started to use the platform but since I started using Jofibo I noticed an increase in the number of job interviews. Besides this I have only received positive feedback on my material and been told it looks professional and stylish.

YESSS - New job for me - THANKS Jofibo! Used a template from Jofibo for my job application. Very easy to use. Gorgeous designs to choose from. Lots of positive feedback and not least A NEW JOB! So cool to stand out from the crowd - Thank you for your help Jofibo!

Do I like your resume tool? No I don’t, I love it. It will really help me a lot in creating a good Linkedin profile and with my job search. I also saw that you have a career blog. The stuff there is tremendous.

I hadn't written an application in quite some years and hadn't needed to use my resume either. However, it hit the mark perfectly, as it was the first and only application I sent after deciding to seek new challenges instead of my current position.

Cover Letters That Help You Land a Job

Cover letter templates designed to match.

All cover letter templates are designed to match our resume and CV templates. By combining the looks and feel you will impress recruiters and stand out among many other applicants.

Cover letter templates for every career

It doesn't matter if you are seeking an internship, an entry-level job or even a managerial position. Our cover letter templates are built to be used in every industry, just remember it should always reflect your professional personality while meeting your industry's standards.

Our cover letter templates are ATS-friendly

Many companies use applicant tracking systems (ATS) to filter out unqualified cover letters or resumes before they land at the recruiter’s desk. These systems use software trained to scan your cover letter and resume for keywords listed in the job description. All of our templates can only be formatted with ATS-friendly fonts, line height and so on.

Why use a cover letter template?

By using a cover letter template you make sure that you don't miss any necessary information, and the formatting is on point at all times. You only get one chance to impress the recruiter, and you don't want to do any sloppy mistakes. Stick to a professional template.

Download cover letters in PDF format

As you fill out and write your cover letter, your data is saved, and with a single click within the cover letter builder you can download as a 100% ATS-compliant PDF file. No flicking around a lot of open windows, making it hard to keep track of your progress.

Frequently asked questions

• 1. What is a cover letter?
• 2. What do I include in a cover letter?
• 3. What do I write in a cover letter?
• 4. How long should a cover letter be?

What is a cover letter?

A cover letter is a one page document, that contains additional information about you. It should be tailored to a specific job listing that you are applying for. The letter is directly addressed to the recruiter or hiring manager of that job listing.

When applying for a job, it is usually required to apply with both a resume and a cover letter. Thus, the cover letter cannot stand alone.

The cover letter itself and its content has to contain details about your overall professional qualifications and experiences that best fit the job listing.

What do I include in a cover letter?

You can divide a cover letter into a few sections. The purpose of this is to make it comfortable and easily understable for the reader. The goal is to make them remember what you’re actually trying to tell them and how the company you are applying to can benefit from hiring you.

Here's a quick go-to build:

Cover letter header

Name, phone, address, date

The hiring manager’s name and the company you are applying to

Proper greeting

Ie. Dear Melanie

First paragraph

Opening lines where you intend to hook the reader

Second paragraph

Why you are a great fit for the company

Third paragraph

Why the company is a great fit for you

Short closing with a formal thank you

Make yourself available to any further discussions and say thank you for their time

What do I write in a cover letter?

The content of the cover letter depends on the job listing. A good strategy is to pick out the relevant skills and requirements that the company is looking for through the job listing, and ultimately build your case around it and show with action verbs how you fit into them.

Be sure to check out our Career Blog for inspiration on how to tackle cover letter writing or anything related. There's so much incredible free advice.

How long should a cover letter be?

A cover letter should be short, but explanatory and concise. To be more specific, keep it around 300 words at maximum, and always just at one page. Truth is that most recruiters or hiring managers don't read further than the first few lines.

Therefore be critical, and ask yourself:

• Is this really a good idea to include, or is it just a filler?
• Does it help me, or does it confuse the reader?

You have to promise yourself that you keep very professional about it.

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Modern cover letter templates

Take a fresh approach with our stylish, modern cover letter templates perfectly designed to give you the edge in innovative industries.

Reviewed by the community. Trusted by professionals

A modern cover letter template to make a strong impression.

From tech and IT to marketing and start-ups, there are dozens of jobs and industries where a standard cover letter just won’t cut it. That’s why we’ve created this collection of modern cover letter templates that exude confidence and style. 

To make the most out of your modern cover letter template, make sure to keep your writing concise and energetic. Strong action verbs and specific examples will work together with a bold template to ensure your cover letter stands out no matter how large the application pool. Check out this general guide for even more tips on writing a great cover letter.

In today’s job market, hiring managers are looking for candidates with fresh ideas who aren’t afraid to be themselves. By picking a modern cover letter template, you can rest assured that your visuals are just as bold as your personality and experience.

When to pick a modern job application letter template

There are a few key indicators that a modern job application letter template is the right choice. Does your potential employer value unique perspectives and originality? Are their offices filled with bold colors, sleek furniture and a general youthful vibe? These are good signs that a modern template will work well for this particular position or workplace. Even if you don’t have any inside knowledge of the company you’re applying to, you can use their website to get a feel for their branding and image to decide if a modern application letter template is right for you.

To get the most out of your modern job application letter template, make sure to match it with a modern resume template. You can browse our collection here .

A modern job application letter template can also work well for freelancers and entrepreneurs. These templates are all about achieving the balance between professionalism and personal style, which makes them some of the most versatile in our collection.

Top 5 why choose a modern cover letter for a resume

• Your industry or position requires a nontraditional approach
• You want your application to stand out in a big way
• You’re looking for a balance of professionalism and bold design
• You want to freshen up a previous cover letter
• You want to present yourself as a forward-thinking candidate

What makes a modern application letter

Although a modern template is a great starting point, you’ll need to embody the values of a modern application letter in both your visuals and your writing if you want to land a job in an innovative industry. Often, these positions are great for recent grads or early career professionals, but they can also lend themselves to candidates with years of expertise. The trick is to highlight how and why you’ve stayed at the forefront of your field, paying attention to new developments and trends.

Modern professionals know the best practices of traditional workplaces, but they’re not scared to change with the times. When writing a modern application letter, don’t be afraid to highlight moments when you thought outside the box or times when you created new initiatives and took a risk that led to positive results.

Free modern cover letter template – download as PDF or Word file

With Resume.io, you can pick a cover letter that’s stylish, professional and just right for your needs – but the best part? It’s free. Choose whether you’d like to download it as a PDF, Word file or even in Google Docs to make the most of your template in whichever platform you prefer.

The job search can be stressful. Our free modern cover letter template is designed to simplify the process and allow you to focus on showing off your best attributes without worrying about the visuals. With our free modern cover letter template you can rest assured you’re getting the perfect balance of attractive and functional design.

Try our professional Resume builder now!

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23+ Job Cover Letters

We all know that making a first good impression is everything, especially when applying for a job. Sadly, we only have one shot to make a good impression on a potential employer. A cover letter is your first introduction to an employer, and that is why you need to write it down carefully and properly, especially the job application cover letter salutation part. Whether you’re seeking a job opportunity in marketing, interior design, accounting, or customer service, submitting a professional cover letter is integral. Not only does a cover letter act as a short opening to your job application, but it also provides both basic and detailed information about yourself. You can incorporate a cover letter when seeking employment as a manager, administrative assistant, engineer, bank receptionist, and much more. You may also find more letters & cover letter templates in our official website template.net.

Sample Part Time Job Cover Letter Template

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Purpose of a Cover Letter

Writing an effective cover letter.

• Follow the standard business letter format (full block style).
• Make sure to tailor the content of your cover letters in PDF accordingly to match the unique set of requirements set by the employer.
• Use the proper salutation and refrain from using generic greetings, such as “Dear Sir/Madam” or “To whom it may concern.” If you’re not aware of who to address your sample cover letter to, call the company’s HR department and ask politely the name of the contact person.
• Make sure not to overuse I in your cover letter printable.
• Observe variety when writing and avoid writing long sentences.
• Take advantage of using action verbs and adjectives.
• Proofread your basic letter before submitting it.

Professional Healthcare Job / Employment Cover Letter

Free Cover Letter for Journalist Template

Free Librarian Manager Job Cover Letter Template

Marketing Management Short Openings for Job Application

Free Research Administrative Assistant Job Cover Letter

Free Accounting Engineer Job Vacancy Cover Letter

Free Senior Interior Design Job Cover Letter Template

Cover Letter Writing No-Nos

• One of the most common mistakes in writing a cover letter formal is copying someone else’s words. While it is okay to search the internet for sample cover letters in word , it is still very important to use your own words so that you will be able to match the purpose of your cover letter to the position you are applying for.
• Being too confident in your cover letter request is another disastrous mistake you can make when writing your cover letter. No matter how well you fit the job requirement of the position, you will need to be modest when highlighting your skills and qualifications in your job letter.
• Writing a long, boring, and pointless cover letter ensures that your professional letter goes straight to the trash bin. Employers are more interested in what you can offer and not your personal life story.

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Job Application Cover Letter

8+ Sample Job Application Forms - Free, Sample , Example, Format

Sample cover letter example - 12+ free documents in pdf, doc, 8+ sample letters of application - 8+ free documents in pdf, doc.

Download Job Application Cover Letter Bundle

What is Job Application Cover Letter?

A Job Application Cover Letter is a personalized document sent alongside your resume to provide additional information on your skills and experience. It’s your opportunity to explain to potential employers why you are the ideal candidate for the job, showcasing your personality and demonstrating how your qualifications make you a perfect fit for the position.

Job Application Cover Letter Format

Introduction.

Begin with a greeting to the hiring manager. Mention the job title you are applying for and where you found the job listing.

Why You’re a Good Fit for the Job

Explain why your skills, experience, and qualifications make you the ideal candidate for the position. Use specific examples to highlight your achievements.

Why You’re Interested in the Job and the Company

Express your enthusiasm for the role and the company. Mention any research you’ve done about the company and how you see yourself contributing.

Conclude by thanking the hiring manager for considering your application and expressing your hope for an interview.

End with a professional closing and your name.

Cover Letter Sample for Job Application in Word

PDF Word Google Docs

Access professional templates that streamline the Letter of Application Form process. Tailor our Word samples to reflect your achievements and skills, setting a solid first impression with hiring managers.

Job Application Cover Letter for Internship

Craft a compelling Cover Letter for Internship by emphasizing your enthusiasm, relevant coursework, and extracurricular projects. Show how these experiences make you a prime candidate for the internship opportunity.

Perfect Cover Letter for any Job

Creating the perfect cover letter involves customizing your application to match the job description. Use th e Letter of Application as a guide to highlight your skills, experience, and why you’re the ideal candidate.

Job Application Cover Letter with No Experience

Even without direct experience, you can create an impactful cover letter. Focus on skills obtained through voluntary work, academic projects, and emphasize your eagerness to learn and contribute, essential for a Teacher Cover Letter .

More Job Application Cover Letter Samples

Job application cover letter example in word.

Size: 45 KB

Here is another job application cover letter example that will help you strengthen your candidature. This cover letter sample will enable you to write an outstanding cover letter for a job application. You should also take a look at our  Job Letter of Recommendation .

Sample Cover Letter Format For Job Application in PDF

Size: 261 KB

Sick of writing cover letters that always get rejected by the employer? Try this unique and professional cover letter format for job application and write a cover letter in the easiest and quickest way. You should also take a look at our  Proof of Employment Letter .

Cover Letter For Nursing Job Application Sample

Size: 41 KB

Interested in applying for a nursing job? Check out this nursing job application cover letter and get amazing help in writing a cover letter professionally thus leaving a positive impact on employer. You should also take a look at our  Sample Letter .

Professional Covering Letter For Job Application

Size: 24 KB

Get this professional cover letter sample downloaded instantly online and start writing an outstanding, unique and professional cover letter to make your candidature strong. This format will help your write a cover letter quickly.

Teacher Job Application Cover Example in PDF

Size: 59 KB

If you are applying for a teaching job position then this teacher job application cover letter will surely help you in writing a professional cover letter easily. Get downloaded now. You should also take a look at our  Formal Letter .

What Should I Say in a Cover Letter for a Job Application?

When crafting a Job Application Cover Letter , follow these steps to make a compelling case for your candidacy:

• Introduction : Mention the job you’re applying for and how you discovered the opportunity.
• Body : Highlight relevant experiences, achievements, and skills that align with the job description.
• Conclusion : Express your enthusiasm for the role and the company, and thank the reader for considering your application. Incorporate keywords from the job listing to tailor your cover letter specifically to the position.

How Do I Write an Application for a Cover Letter?

To write an effective Cover Letter, follow these steps:

• Contact Information : Start with your contact details at the top.
• Salutation : Address the letter to a specific person if possible.
• Opening Paragraph : Grab the reader’s attention by introducing yourself and expressing interest in the job.
• Main Body : Discuss your qualifications and how they make you a great fit for the job.
• Closing : Summarize and express eagerness to further discuss your application in an interview.
• Signature : End with a professional closing and your name. You should also take a look at our Job Recommendation Letter .

What Are 5 Cover Letter Tips?

Five key tips for an engaging Resume Cover Letter include:

• Customize : Tailor your cover letter for each job application.
• Conciseness : Keep it brief and to the point.
• Highlight Achievements : Use specific examples of past successes.
• Use Keywords : Incorporate keywords from the job description.
• Professional Format : Use a clean, professional layout and font.

What 3 Things Are in a Cover Letter?

A standout Cover Letter for Teacher should include:

• Introduction : Briefly introduce yourself and state the purpose of your letter.
• Relevant Qualifications : Highlight your qualifications and experiences relevant to the teaching position.
• Closing : End with a strong closing statement expressing your enthusiasm and readiness for an interview.

What Are the 8 Things Experts Say Should Be in a Good Cover Letter?

Experts recommend including the following in a Administrative Assistant Cover Letter :

• Tailored Content : Customize the letter for the specific job and company.
• Dynamic Opening : Start with a compelling introduction.
• Relevant Skills : Highlight skills pertinent to the administrative assistant role.
• Professional Achievements : Describe achievements that demonstrate your capabilities.
• Culture Fit : Mention why you’re a good fit for the company culture.
• Keywords : Use keywords from the job posting.
• Call to Action : Politely request an interview or meeting.
• Professional Closing : End with a formal sign-off.

What and What Not to Include in a Cover Letter?

• Specific examples of your achievements.
• Skills relevant to the job.
• How you found the job and why you’re excited about it.

Do Not Include :

• Salary expectations , unless requested.
• Negative comments about previous employers.
• Irrelevant personal information that doesn’t pertain to the job.

By carefully selecting what to include and what to omit, your Cover Letter for Administrative Assistant can make a powerful impression, setting the stage for a Job Offer Letter , and eventually a Job Acceptance Letter , following a positive job interview experience.

What Is the Most Common Mistake Made While Writing Cover Letter?

The most common mistake is being too generic and not customizing the cover letter for the specific job and company, much like a Reference Letter requires personalization for effectiveness.

What Should the First Paragraph of a Cover Letter Include?

The first paragraph should capture attention by mentioning the job you’re applying for, how you found it, and a brief introduction of your professional background, akin to a  Letter of Interest .

What Can I Say Instead of I in a Cover Letter?

Instead of overusing “I,” start sentences with your experiences, skills, or achievements. For instance, “Managing a team…” or “Developing a new strategy…” shifts the focus outward, similar to a Letter of Intent .

What Is the First Line of a Cover Letter?

A compelling first line might be, “I was excited to see the job posting for [Position] at [Company], as my [specific experience or skill] directly aligns with your needs,” sparking interest like a Job Offer Acceptance Letter .

How Do You Rock a Cover Letter?

To make your cover letter stand out, tailor it to the job description, use dynamic and engaging language, provide concrete examples of your achievements, and show genuine enthusiasm, mirroring the intent of an Authorization Letter .

How Do You Write a Crisp Cover Letter?

A crisp cover letter is concise, directly addressing how your skills and experiences make you the best fit for the position. Start strong, focus on achievements, and end with a call to action, reflecting the clarity of a Letter of Consent .

In conclusion, a well-crafted Job Application Cover Letter can significantly impact your job search success. This article has provided you with samples, forms, and detailed guidance on creating effective cover letters tailored to your desired roles. Remember, incorporating an Employee Verification Letter when applicable can further validate your professional experience, giving you an added edge in your application efforts.

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Professional Cover Letter

Cover letter maker.

You might get by on passing a recruitment process just by having a resume with a strong resume summary statement  and a detailed body of discussion. However, there are some advantages that you can expect if you will also pass a professional cover letter. This document will help you to further present your qualifications especially those that are not highlighted or even included in your professional profile.

• Business Letter Examples
• How Do You Address an Email Cover Letter

We have gathered a number of professional cover letter examples in PDF format so you can have guides when making your own simple cover letter . Download them here and thoroughly browse through their content for you to fully maximize their usage.

Free Professional Freshers Sample Cover Letter

• Google Docs
• Editable PDF

Free Download

Job Application Cover Letter Example

Size: 15 KB

Simple Professional Cover Letter Example

Size: 177 KB

Why Do You Need a Cover Letter?

Cover letters are understated by some applicants for the reason that not all companies require the submission of this document. Even if this fact still exists nowadays, you should not take it against your desire to send a cover letter to your prospective employer. Simple cover letters can give you a lot of benefits during the hiring and selection process. Here are some of the reasons why you need to create and send a cover letter:

1. There are a lot of resumes, curriculum vitae and professional profiles that recruitment agents and officers need to evaluate in every hiring activity. Not all applicants will send a cover letter which will help your application stand out if you have one. Make sure that the application instructions are not against the usage of a cover letter before sending or handing it to the hiring personnel. You may also see formal letter examples and samples

2. Using a cover letter can make you look more desirable. This document can create an impression that you truly want to be considered for the job position open for employment. Aside from the additional effort that you exerted to create more documents to submit, the content of your cover letter can also help you increase your value as a potential employee. You may also like complaint letter examples & samples

3. Not all your strengths can be placed on your resume as there is a limited space and formatting style present in this document. This is why a cover letter is necessary as it allows you to give more details of who you are as a professional, in the most formal way possible. Through a cover letter, you can further elaborate the items in your resume or you can also create a new discussion that can be used as supporting details for the claims of your profile. You may also check out business reference letter examples

4. Competition in all industries is stiff. If you have a cover letter, then you can easily present your uniqueness and strengths that can help you be one of the best choices for the work post that you are applying for. Having a cover letter makes it easier for you to convince employers that you have the deliverable and qualifications that will allow you to function based on the demands of the business and your targeted work position. You may also see application letter examples & samples

Example Format of Professional Cover Letter

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Simple Example of a Cover Letter

Size: 261 KB

Professional Cover Letter – Tips, Guides and Example

Things to Include in a Cover Letter

It will depend on your personal take on developing a cover letter when it is already time to create the content that you will include in it. The objective of making a cover letter is to ensure that you can impress employers without being too arrogant. Hence, it is essential for this document to be comprehensive, business-appropriate and realistic. Some of the items that you can include in the cover letter include the following:

1. Discuss the value of your application to the position. Are you an added value for the business? If you think so, what made you come up with your conclusion? Make sure that your cover letter can present what you can bring to the table. You may also see business proposal letter examples

2. Present how your candidacy can affect the operations of the business. Specify examples, instances, and experiences that can showcase your capabilities as a professional. Make your statements relevant to the scenario where you will be given the work position that you would like to have. You may also like acknowledgement letter examples

3. State the relation and connection of your education, professional work experiences, technical skills and interests to the job that you want to be hired for. Doing this can directly make employers expect that you know what you are talking about and that you are really one of the strongest candidates that they need to consider.

4. Include facts that can reflect your enthusiasm both for the business and the job position. Be eager, but in a way that is still commanding and respectful. cover letter examples work best if you will praise the business and give a few information that you know about them while still focusing on your deliverable and key attributes.

Professional Cover Letter for General Application Example

Size: 182 KB

Detailed Professional Cover Letter Example

Size: 140 KB

Basic Professional Cover Letter Example

Size: 23 KB

Tips to Consider When Making Cover Letters

A cover letter can be a strong tool that will allow you to advance on the next stages of the recruitment process, only if the document is written in a believable, impressive and compelling manner. If you want to come up with an effective cover letter that can help you secure an interview spot, you have to be aware of a few cover letter development basics and guidelines. Listed below are some of the tips that you may look into if you already plan to start making your own cover letter. You may also see how not to write a business letter

1. Make sure to read cover letter how to tips as much as possible. Not all cover letters can work to your advantage especially if you have written one without prior understanding of what it should really contain. Having the knowledge on what you need to put in a cover letter and how you can make the content convincing are some of the key factors that can help you succeed with the document’s usage.

2. Be selective of the tone and language that you will use. Be as professional as possible. The way you develop your cover letter can reflect how you communicate with entities. Hence, you should make sure that your cover letter does not have any jargon, foul language, inappropriate content and explicit information. You may also like notice letter examples

3. Be aware of your grammar and spelling. Cover letters can either make or break your application. Even if the information presented in the document is relevant and impressive, you can still disappoint employers if you have issues with your grammar and spelling. Errors are errors, no matter which angle you look at them.

4. Make your cover letter engaging. Use terms and keywords that are used in the operations of the business especially those that are related to the job position that you desire to qualify for. The more strengths that you can present which are beneficial and essential in the business, the higher your chances are of being hired. You may also check out appointment letter examples & samples

Professional Cover Letter Structure Example

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Professional Cover Letter Example

Size: 160 KB

Start Making an Attention-Worthy Cover Letter

Making a cover letter is like creating a sales pitch so that you can sell a product to clients. In this instance, you serve as the product that should be deemed worthy of the employers’ attention. Persuade your potential employer that you are the best fit for the work position by coming up with a cover letter that speaks volume about your ability to provide the current needs and demands of the business. Whether you will create a physical cover letter or an email cover letter , ensure that you will do your best to make the document one of your strengths as a candidate.

It may be hard to develop a cover letter at first as there is a lot of information that you can put in it. A suggestion that we have is for you to create a checklist or a draft that will help you make a list of the items that truly matter for the application. Having guides like the stated tools can make it easier for you to make the content of the cover letter more thorough, precise and direct to the point. You may also see how to write an official letter

Always narrow down your discussion to its simplest form. Your cover letter should not be too long that it already becomes irrelevant, unnecessary and boring. Refer to samples and templates of cover letters so you can further improve the overall cover letter content and format. The more polished and well-evaluated your cover letter is, the more it can be of help for your application. Try making a cover letter now and see if it can provide you with more favorable results during your work application .

Text prompt

• Instructive
• Professional

Write a cover letter for a college student applying for an internship at an educational technology company

Form a cover letter for a high school student seeking a part-time job at a local bookstore.

Motivation Letter: What It Is & How to Write One [+ Samples]

3 key takeaways

• Motivation letters are distinct from cover letters because of their audience, context, and purpose.
• Your letter of motivation is a persuasive document that explains your genuine interest for university admissions or volunteer positions.
• You can use Teal’s AI Cover Letter Generator to generate cover letters that can be worked into motivational letters based on your resume

Whether you're applying for a graduate program, research opportunity, or an internship, an effective motivation letter is your golden ticket to standing out. Unlike a cover letter, which focuses on your qualifications, a motivation letter delves into your passion, interests, and the reasons behind your application.

In this article, you’ll learn the differences between motivation and cover letters and can follow a step-by-step guide to craft a compelling motivation letter. You'll also learn how to write one in a few minutes using AI. By the end, you'll have all the tools you need to write a persuasive letter that captures your reader’s attention and helps prove you are the perfect candidate.

Struggling to land interviews? Use Teal's AI Cover Letter Generator to write an effective letter in minutes.

What is a motivation letter?

A motivation letter, or motivational letter, is an application document that discusses who you are and why you want to join a program or mission. It’s used when your motives are more important than your credentials. For instance, motivation letters are often used when applying for bachelor's degree programs, where addressing future goals and academic background is crucial.

When to use a motivation letter vs a cover letter

The application directions will clearly state when a letter of motivation is required. Cover letters and motivation letters are required in certain applications but are used in different contexts. Motivation letters are more common in academia to explain your interest in a specific institution, program, or professor. It’s similar to a letter of interest , but it’s a response to a request instead of a cold message.

On the other hand, a cover letter is submitted for a job application. It describes how you are qualified for the position. While it may mention your motivations, they aren't the focus. If you’re not sure what kind of letter to submit with your resume, default to a short cover letter .

When to write a motivation letter

Motivation letters fulfill a very specific purpose. When the application directions specify submitting a letter of motivation, you must write one to be considered.

A motivation letter is submitted alongside a CV or resume, so the audience knows your experience. When you submit your materials via email, write a quick job application email that specifies you attached your requested motivation letter. This will keep you from being disqualified.

Situations that require a motivational letter

• Graduate student programs for master’s degrees or PhDs, including programs in political science
• Postgraduate research opportunities
• Internships
• Volunteer position
• International education or study abroad programs
• Scholarship applications
• Job applications

In the United States, the most common circumstance requiring a letter of motivation is a postgraduate program application. Students write a motivation letter to convey how their academic experiences and interests align with a university’s specialty.

While a hiring manager can request motivational letters, cover letters usually serve the purpose better. However, a motivation letter for a job might be better if you don’t have a lot of professional experience or formal education. When in doubt, check the application guidelines.

How to write a motivation letter

Have your resume and the application accessible. Refer to the request for precisely what you must include. You can’t submit the same document twice as it’s highly personalized for a particular purpose. For example, including experiences in various digital marketing channels can significantly enhance your application to a marketing program, showcasing your versatility and expertise. Internships at startups often provide broad exposure to most digital marketing channels, which can be a valuable asset in your career development.

How to start a motivation letter

Use a business letter format and the same heading as your resume or CV. It should include your name, contact information, and headline. Below your heading, include your recipient's name, title, company or institution, and address. 

Your introduction

For your introduction, use the professional title and name if you know it, e.g. Dear Mr. Brown. You can otherwise use “To Whom It May Concern” or “the [department] admissions committee.” Introduce yourself and state why you are writing. Don’t bury the lede. Include the name of the program and the school or organization. 

Finish off your introductory section with a version of your resume’s professional summary. A professional summary already mentions your main qualifications, years of experience, career highlights, and key skills. Use this highly relevant information to introduce yourself. 

Motivation letter sample introduction

“I’m writing this letter to express my strong desire to join the Thornton International Exchange Program at USC Thornton School of Music to study at the Royal Northern College of Music. As a current student in the vocal arts and opera undergraduate program, I am eager to further expand my musical horizons through immersive international experiences.”

Your interest in this program

Answer why you are applying to this program. Think about what drew you to it, what excited you as you researched, and what prompted you to start an application. Write specific examples of what interests you.

Motivation letter sample interest paragraph

“I am particularly drawn to Le Cordon Bleu’s esteemed reputation and comprehensive culinary programs, and I am confident that the institution's commitment to excellence aligns with my own dedication to mastering the art of cooking. The opportunity to learn from industry professionals and gain hands-on experience in a vibrant culinary environment is an exciting prospect for me.”

Your background

Keep this portion recent and relevant. Communicate your key points such as qualifications, degrees, or significant coursework. 

Motivation letter sample background paragraph

“My academic background, which includes ensemble, music theory and ear training, global perspectives courses, and private lessons, has provided me with a solid foundation to thrive in an international exchange program. I am enthusiastic about the prospect of bringing a fresh perspective to the program and contributing to the vibrant community at USC Thornton School of Music.”

Not the story of your life—the story that ties together your motivation and background. State it simply in one to three sentences. This is especially important if your background is not an intuitive stepping stone to the opportunity. Not everyone can incorporate a story, so when done correctly, you stand out from  other candidates.

Motivation letter sample stories

Sample story 1

“Despite my academic background in computer science and research, my true passion lies in cooking. I approach culinary creation with the same measured hypotheses and repeated experimentation that I apply in my academic pursuits. This unique combination of analytical education and culinary innovation fuels my dream of becoming a food scientist who develops recipes that bring joy to everyone who tastes them.”

Sample story 2

“As a sophomore, I had the opportunity to participate in a study abroad program, broadening my understanding of global issues and gaining invaluable international experience. This experience has not only enriched my worldview but also deepened my appreciation for the diverse cultural influences on music. I'd like to continue that education through this international exchange opportunity.”

How to end a motivation letter

Summarize your main points in one or two sentences. Reiterate your enthusiasm. Thank the reader for their time and consideration. 

Motivation letter sample conclusion

“I am eager to further discuss how my background, passion for music, and international aspirations align with the goals of the Thornton International Exchange Program. Thank you for considering my application. I am looking forward to the possibility of contributing to, and learning from, the global music community through this esteemed program.”

The sign-off should be formal and respectful.

Motivation letter sample signature

Sincerely, [Your Full Name] Respectfully, [Your Name] Thank you, [Your Name]

How to structure a motivation letter

The main difference between cover and motivational letters is the audience: business hiring teams versus admission committees.

The second difference is the length. Motivation letters are more formulaic, and you must ensure you address everything requested. Cover letters are short, one page maximum. A motivation letter may need two or three pages to satisfy the requirements.

Tips for formatting a motivation letter

Here’s how to format motivation letters:

• Use business letter format
• Maintain a formal and professional tone
• Match your resume’s design for the heading, font, and margins
• Use multiple paragraphs, not one block of text

Once you’re satisfied with your result, save your letter as a PDF or Word doc .

How to write a motivation letter with AI

If you need help getting started, Teal’s AI Cover Letter Generator is one of the few AI tools specifically built for creating effective cover (and motivation) letters.

Here are the tweaks you’ll make to create a motivation letter instead of a cover letter:

• Upload the instructions from the program application for any job requirements 
• Add this as a job in Teal’s Job Tracker with some edits. Change the job title to “prospective student,” “PhD candidate,” or “volunteer.” 
• Save when you’re done.

Choose the application instructions by selecting the job you uploaded. Adjust the Cover Letter AI Settings:

Length : Long, 300 - 400 words 

Tone : Formal

Job description : Check all the requirements and responsibilities you want to address in the letter

Your Custom Prompt : Add any additional details you want to address in the letter

Think of this as your first draft. Teal’s AI Cover Letter Generator will combine your resume’s experience with the application, but with a business slant instead of an academic one. Pay attention to these areas:

• Inauthentic statements
• Job-related words like “hire,” “position,” or “manager” 

Adjust your letter as needed. Your result should meet the requirements of a motivation letter, but you can add more information if you’d like. As with any AI content, you should also give it an accuracy pass and a personalization pass. Is it true to you?

Common mistakes to avoid when writing a motivation letter

Preparing an important application is stressful. You might be balancing your studies, finals, and other applications so it’s easy to lose track of the details. In this case, though, the details really matter. 

Your main concern is having a custom motivation letter for each application. The best letters are highly specific to both the opportunity and you. People ask for motivational letters when they need to know about your motivation to consider your application. 

Avoid these common mistakes:

• Submitting a generic letter that isn’t tailored to the application
• Failing to align your motivation letter to your goal
• Forgetting to include your genuine motivations

Teal's AI Cover Letter Generator can help you avoid forgetting important details from your resume or the application, so you can submit with confidence.

How to align your motivation letter with job descriptions

Your letter will only briefly explain your background, but it’s important to include any prerequisites there. For example, a PhD program will require a bachelor’s degree and a certain number of hours of training or research. Having a bachelor's degree is crucial for certain programs, as it sets the foundation for your future academic and career goals. An exchange program often requires a certain level of language proficiency. Ensure the requirements are easy to find in your letter and on your resume.

To succeed, tailor your resume and motivational letter with requirements and related keywords. Teal’s Resume Matching Mode can help you identify the best keywords in the program or job description. Make sure those keywords appear on your resume as well.

How to make your motivation letters engaging and relevant

You won’t engage your reader's attention if you simply state facts. To compel your audience, you want to write about what motivates you. Although this is formal writing, you must talk about yourself, your experiences, and how they relate to your application. Make it personable.

Motivation letter examples

Now that you understand the steps to creating a motivation letter, with and within AI, it's time to put it all together. Here are a few examples of well written and formatted letters to get you started.

Sample: foreign exchange academic program

This letter addresses the student's purpose, current status, and motivation—all in the first paragraph. They then make a compelling case for why they want to pursue the exchange program, and why they're an ideal candidate.

Sample: culinary educational program

Like the previous letter, this one gets right to the point in the first paragraph. Next, they call attention to specific research and analytic skills they would bring to the table. They close by painting a picture of what this opportunity means to them.

Create a motivational letter with Teal

A great motivation letter will help you earn more opportunities, but requires attention to the application details. Teal’s AI Resume Builder can assist in generating cover letters that can be adapted into motivational letters by uploading application instructions and customizing the letter to reflect personal motivations and relevant experiences. Sign up for Teal today to make your best motivation letter yet.

Frequently Asked Questions

Caitlin Proctor

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