presentation for project review

Project review presentation: A comprehensive guide

Learn how to create a project review presentation that will showcase your team's accomplishments, identify areas for improvement.

Raja Bothra

Building presentations

Hey there, fellow presentation enthusiast!

Today, we're diving deep into the art of crafting project review presentations that leave a lasting impression.

Whether you're a project manager, team lead, or just someone looking to up their presentation game, you're in the right place.

What is a project review presentation?

First things first, let's clarify what a project review presentation actually is. A project review presentation is a powerful communication tool used to summarize and showcase the progress, achievements, and challenges of a project to stakeholders and team members.

Purpose of project review presentation

Now, why should you care about project review presentations? They serve several crucial purposes:

• Transparency: Project review presentations promote transparency by sharing project details with stakeholders, fostering trust and accountability.
• Decision-making: They aid in decision-making by providing a comprehensive overview of a project's status, helping stakeholders make informed choices.
• Communication: Effective communication is key in any project. Project review presentations ensure that everyone is on the same page, reducing misunderstandings.
• Continuous improvement: Regular reviews allow for adjustments, improvements, and course corrections as needed, ensuring the project stays on track.

KPIs and metrics to include in project review presentation

Before we dive deeper into crafting your presentation, let's talk about key performance indicators (KPIs) and metrics. These are the lifeblood of your project review presentation. They provide the data-driven insights needed to assess project health.

Here are some essential KPIs and metrics to consider:

• Project progress: Showcasing the percentage of completion helps stakeholders understand where the project stands.
• Timeline adherence: Highlight whether the project is on schedule or facing delays.
• Budget utilization: Discuss how well the project is managing its finances.
• Quality metrics: Include data on product or service quality, as this can be a critical success factor.
• Risk assessment: Identify potential risks and their mitigation strategies.
• Stakeholder satisfaction: Gather feedback from stakeholders and team members to gauge satisfaction levels.

How to structure an effective project review presentation

Now, let's get into the nitty-gritty of creating an effective project review presentation. Remember, structure matters—a well-organized presentation keeps your audience engaged.

1. Title slide: Start with a professional title slide that includes the project's name, date, and your name or team's name.

2. Agenda slide: Provide an agenda slide to outline what the presentation will cover. This helps set expectations for your audience.

3. Project overview: Begin by introducing the project. State its objectives, goals, and scope.

4. Progress report: Present the project's progress using visual aids like charts, graphs, and diagrams. Highlight key milestones achieved and the percentage of completion.

5. Challenges and solutions: Discuss any challenges or obstacles your project faced and how your team overcame them. Use this opportunity to humanize the presentation with anecdotes or humor, if appropriate.

6. Next steps: Outline the plan for the future. What are the next stages in this process? Mention any parameter changes, if applicable, and explain the reasoning behind them.

7. Conclusion: Summarize the key takeaways from your presentation. Reiterate the project's goals and achievements.

Do’s and don'ts on a project review presentation

Before we conclude, let's go over some project review presentation do's and don'ts:

• Use a combination of paragraphs, lists, and tables for better readability.
• Prioritize clarity and brevity in your content.
• Summarize your points effectively.
• Adapt to your audience's preferences and needs.

Don'ts:

• Bore your audience with excessive data.
• Neglect to engage stakeholders.
• Sacrifice quality for quantity.
• Forget to summarize key points.

Summarizing key takeaways

• Project review presentations are vital for transparency, decision-making, and communication.
• Key performance indicators (KPIs) and metrics are the foundation of a successful presentation.
• Structure your presentation from title to conclusion for maximum impact.
• Engage your audience with visuals, highlight milestones, and discuss challenges.
• Prioritize readability, clarity, and engagement in your presentation.

Crafting a compelling project review presentation involves artful communication, data-driven insights, and structured organization for lasting impact.

1. What is a project review presentation, and why is it important in project management?

A project review presentation, often created in PowerPoint (ppt), is a crucial component of project management. It serves to showcase project progress, milestones, and challenges. Using a PowerPoint template deck can make this process more efficient. These presentations are vital for transparent communication, aiding decision-making, and ensuring project success.

2. Where can I find high-quality PowerPoint templates for project review presentations?

You can download top-notch PowerPoint presentation slides, review ppt and templates from trusted sources. These templates are designed to stun and can be used to create visually engaging project review presentations.

3. What should be included in a project review PowerPoint presentation to effectively visualize project status?

To visualize project status, consider incorporating Gantt charts, phase diagrams, and high-quality graphics. These elements help categorize project milestones and progress. Additionally, you can use editable project templates to tailor your presentation to your project's specific needs.

4. Can Google Slides be used for project review presentations, or is PowerPoint preferred?

While PowerPoint is a popular choice, Google Slides and Prezent.ai can also be used effectively. Google Slides templates are available for project review presentations. The choice depends on your team's preference and the tools that suit your project management review process.

5. What's the significance of a project status report in project review presentations?

A project status report is a vital component of project review presentations. It helps project management teams monitor progress, plan the next stages, and ensure successful project execution. These reports also serve as a roadmap to complete the project and transition to the next presentation. Utilizing pre-designed templates for status reports can save time and ensure high-quality content.

Create your project review presentation with Prezent

Prezent can significantly assist in the creation of your project review presentation. With its vast library of professionally designed templates, you can easily find visually appealing and effective options tailored for project reviews. This saves you valuable time, as you don't have to start from scratch. Furthermore, Prezent ensures brand consistency by offering brand-approved designs from many Fortune companies, guaranteeing that your presentation aligns with your organization's visual identity.

Prezent's user-friendly interface makes editing and customization straightforward, even for those without extensive design skills. Real-time collaboration is also simplified, enabling multiple team members to work on the presentation simultaneously and allowing for instant sharing with stakeholders. Whether you need progress charts, project timelines, or data-driven slides, Prezent offers a wide variety of slide types to choose from.

Now, go forth and conquer your next project review presentation like a pro.

Sign up for our free trial or book a demo ! ‍

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Sample PPT Template & Google Slides for Project Review

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Project Analysis PowerPoint Template

Number of slides: 10

In order to be as efficient as possible, it is necessary to have a good understanding of upcoming and ongoing projects. Gather all the necessary information, keep track of all the updates, and communicate clearly with this sleek and modern slide pack. Make the most out of your meetings and emails by presenting your information in a stylish and concise manner, with clear flowcharts, easy-to-read statistics, and assessment matrixes.

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Free PowerPoint Template for Project Analysis Presentation

Project flowchart slide.

Keep track of your tasks and monitor the unfolding of the project with the flowchart slide. Colour coded sections allow for easy visualization of larger milestones. With this slide, you can easily see transitions between phases of the project and each section can be broken down into its core components.

High-Level Statistics Slide

Deliver clear and concise statistics to your management team with easy to understand graphics and key points. Time is money, and this slide saves time. Whether it’s in a live presentation, an email, or stuck on your office wall for everybody to see, having all the necessary information in a single slide can make anybody aware of the current situation and drive productive behaviors.

Assess your circumstances with the 2x2 Matrix Slide

Compare two binary variables in an intuitive and visual way with this 2x2 matrix. Whether it’s risk assessment, productivity, or time management, this slide can be extremely useful. Visualizations such as this one showcase actions and situations more clearly. You can get your point across with the outcomes of two positive actions against outcomes from two negative actions.

Meticulous analysis delivers better results

Make note of all the details of your project in order to identify weak points and improve your outcome.

Clear and transparent communications increases efficiency

Easy-to-understand, concise information, makes it easier for workers to understand and act faster.

Understanding of projects minimizes risks

Knowing all the details will illuminate aspects of the project that might propose a risk. Make sure you are aware of potentially damaging factors.

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Project Review Best Practices and Free Template

Employee Engagement , Performance Management

May 12, 2022

In fast-paced organizations, reflection often takes a backseat to action. Teams finish one project, then launch another one, often without a project review. Hence, they miss out on learning how to improve. Also, they may repeat the same mistakes from one project to the next. Likewise, if a project went well, they may not understand why.

They may view it as mere luck rather than identifying what led to their success.

For instance, in hospitals and the military , teams review their work routinely. They understand that reflection can make or break future success. The rest of us can learn a thing or two from them.

In other words, we highly recommend conducting thorough project reviews. Just as employee reviews are essential for individuals, project reviews are vital for teams. Read on to learn more about their purpose and how to get the most from them. Navigation

1. The Purpose of A Project Review

2. How to Build A Great Project Review Team

3. The Project Review Process

4. Different Types of Project Reviews

5 . Project Review Best Practices

6 . What to Avoid in A Project Review

The Purpose of A Project Review

A project review evaluates the success of an initiative and identifies areas for improvement. It can also evaluate a current project to determine whether it’s on the right track. Or, it can determine the success of a completed project. Either way, teams identify lessons learned within this process. By doing so, they’ll improve their success in the future. 

As part of the review, teams debrief the project as a group. Together, they explore what they could have done better. For example, they may learn specific ways in which they can communicate better . They also acknowledge their successes so they can celebrate them. By comparing results with goals, they can refine their strategy .

If the project is still in progress, they can correct course midstream.

How to Build A Great Project Review Team

Several important roles guide the project review process. It’s also important to assign a project review leader to facilitate the process. This person can also make assessments based on data prior to the review. Assign another staff member to assist with data analysis. Also assign a notetaker who can record information throughout the process.

Some organizations assign these roles to people who had no involvement in the project. In some cases, different project managers review one another’s projects. They first brief one another on project goals, scope, team, and process. That may not always prove feasible, however. In many organizations, teams review their own projects. 

The Project Review Process

As mentioned, you can hold product reviews during the course of a project. For large projects, this can prove especially important. For small projects, it may be overkill. If you hold reviews during a current project, set them at regular intervals. And always hold a project review at the end of a project.

Types of Evidence Examined in the Process

In project reviews, teams examine metrics and voice observations. They look at both internal and external factors that led them to achieve a particular result. Both objective and subjective information comes into play. Teams may discuss interpersonal issues that arose along with hard data. This can illuminate what human issues may have led to the project outcome. 

Project Review Process Guidelines

Within your review, make sure to cover several key elements. The following instructions and questions will ensure you address the key components of the review process. The project review leader can use them as a guide to conducting the review. 

• Evaluate quality, time, and cost —the three main project variables, according to Harvard Business Review editors. Did you make any tradeoffs between them? Were project milestones achieved on schedule, with the desired results? Did the project exceed the budget? Detail any particular areas that proved more expensive (or inexpensive) than expected.
• Assess your project management methodology. Was it the best choice for your team? For the project? For instance, if you employed an agile approach that prioritized speed and flexibility, did it work well?
• Evaluate risk exposure. In addition to addressing what actually happened, look at what could have happened. Consider what serious risks occurred and how to avoid them next time. 
• Consider whether project transitions happened efficiently, as Indeed suggests. Did the project move from one group to another at particular stages? If so, how smoothly did the project handoff unfold?
• Conduct a gap analysis. Did team members fit their individual roles well? Did particular roles demand any skills they needed? Moreover, determine any strengths the team lacked, along with strengths they demonstrated.
• Use a simple scoring system to represent a project’s success or risk level. Assigning a colour can work well, as Indeed outlines:
• Green = low risk; everything is on track.
• Yellow = some concern about progress or risk exists.
• Red = major adjustments need to be made. Follow progress closely after making them.

Using the information you’ve gained, complete a project review template.

Project Review Template

Project Name: ______________   Score: ______

Date: _______

Brief Summary: ______________________________________________________________________ ___________________________________________________________________________________

Determine how closely the project followed the set budget.

Consider whether the project followed the expected time frame.

Evaluate success in achieving the project’s expected outcomes.

Identify primary issues and challenges.

Recommendations

State action items to address areas of concern. (For a current project, also specify whether it should move forward.)

__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

You might also refer to the Institute of Project Management’s template along with another free template . We referred to both in designing elements of the above template.

Different Types of Project Reviews

Here are several common types of project reviews an organization might conduct.

Gate Review

The gate review determines whether to authorize a current project to proceed to the next stage. It examines factors like current risks and budget requirements. In many cases, it involves approving funding as well.

Completion Review

Every project should have a completion review, as discussed. This review assesses the overall success of the project. 

Follow-Up Review

A follow-up review addresses issues of noncompliance, as Timothy Briscoe and coauthors explain in a Project Management Institute conference presentation. This can occur after a gate review that reveals concerns. Or, it can occur after a completion review that found the project has not yet met its goals.

It might be scheduled for two weeks or one month after the gate review.

Peer Review

These reviews deliver third-party feedback to the project manager. Peers of this leader evaluate the project’s success. Such reviews can occur at any stage of the project.

Project Review Best Practices

Every project review leader should employ this set of best practices. By doing so, they’ll gain a full picture of the issues that impacted success.

Debrief the Project as a Team

Project reviews should include the whole project team. Hold a meeting where you invite input and discussion from everyone. Employees doing the hands-on work have an extremely valuable perspective. They may notice issues or strengths that leaders have overlooked.

Encourage Staff to Bring Supporting Documentation

People with key project roles should bring evidence that the team achieved (or didn’t achieve) deliverables. They can also bring documentation showing why the team adopted the chosen plan and methodology, as Briscoe and coauthors assert. This will ensure a productive and detailed discussion.

Ask Thoughtful Questions

Make sure everyone has a chance to share input. Prompt individuals to speak up in areas where they may have feedback if need be. For example, say, “Susan, you handled a lot of coordination between team members. How did communication flow?”

• Did this project meet our goals?
• Did this project stay within the scope we established? If not, what changed? 
• Was the scope of the project manageable? 
• What tools and methods contributed to our success? Were any less effective than we hoped?
• How could communication improve?
• How effective was project leadership?
• What were the main pain points we experienced? How did we attempt to resolve them? Did it work?
• What tools or methods might benefit future projects? 
• Did project transitions go smoothly? Why or why not?
• What are the main skills we were lacking in this project?
• Did any team members contribute in unexpected ways? What emerging skills did this reveal?
• Do you have any other recommendations for future projects?
• Did you assign adequate time to each task? Was work distributed appropriately?

Based on this input, the manager can help each individual determine personal growth needs.

Interview Individuals

Conduct one-on-one interviews with individual team members if you need more input. This gives you a chance to ask follow-up questions.

Discuss the Results with Stakeholders

Present project outcomes to stakeholders and explain what you accomplished. Remind them of the project scope when you start the meeting. Then try to reach consensus with stakeholders on whether you’ve fulfilled the project goals. Reach an agreement on whether you’ve successfully completed the project or need to do more work. 

Produce Project Review Reports

After a great discussion, don’t let the collective knowledge you’ve gained be forgotten. Along with completing the above template, produce a detailed report. Then share it with the group as well as HR and organizational leadership. The team can refer back to it when planning their next project or continuing the current one.

Use the Right Tools

Software can assist in your project review process. Firstly, it can help you track progress toward project goals. Secondly, it can generate analytics to assist in evaluating success. This provides objective evidence of strengths and shortcomings.

What to Avoid in A Project Review

During team debriefs don’t seek to criticize individuals. And don’t assign blame. Instead, focus on illuminating key lessons. “The post-evaluation is an opportunity for discovery, not for criticism and blame,” writes Harvard Business Review. “Team members who fear they’ll be punished for past problems may try to hide them rather than help find better ways of handling them in the future.”

If managers are having trouble making time for project reviews, consider why. Are they experiencing initiative overload ? This common problem keeps teams racing ahead without learning from the past. Also, talk with managers about this issue and help them prioritize.

Likewise, equip all managers with the tools and training to lead great project reviews. Then read their project review reports to make sure they’re on the right track. They’ll continuously improve team effectiveness with lessons learned from great reviews. 

Find out how our software can enhance your project review process. Demo our product today!

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Project review PowerPoint Presentation Templates and Google Slides

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Essentials To Review Periodically Project Plan Background PDF

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Project Team Review Report With Overdue Tasks Ppt Pictures Slideshow PDF

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Project Quality Administration Bundle Project Deliverable Review Structure PDF

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Project Management Professional Toolset IT Project Review Worksheet Formats PDF

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Project Management Modelling Techniques IT Project Performance Review Information PDF

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Project Close Review Report With Goals And Closing Criteria Elements PDF

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Quantitative Risk Assessment Project Performance Review Themes PDF

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Icons Slide For Writing A List Of Specific Project Objective For Project Review Mockup PDF

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Writing A List Of Specific Project Objective For Project Review Budget Estimate With Category Related To The Project Rules PDF

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Writing A List Of Specific Project Objective For Project Review Project And Tasks Implementation Dashboard Background PDF

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Writing A List Of Specific Project Objective For Project Review Project Scope Cost Estimation With Details Professional PDF

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Writing A List Of Specific Project Objective For Project Review Project Scope Management Organization Chart Template PDF

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Writing A List Of Specific Project Objective For Project Review Project Scope Tracking With Current Status Themes PDF

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Writing A List Of Specific Project Objective For Project Review Project Scoping Related Goals And Objectives Download PDF

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Writing A List Of Specific Project Objective For Project Review Project Status And Tasks Report Dashboards Designs PDF

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Writing A List Of Specific Project Objective For Project Review Project Status Report With Executive Structure PDF

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Writing A List Of Specific Project Objective For Project Review Various Sources Related To The Project Cost Estimate Professional PDF

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Writing A List Of Specific Project Objective For Project Review Work Breakdown Structure Covering Project Installation Elements PDF

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Writing A List Of Specific Project Objective For Project Review Work Breakdown Structure Schedule Related To Project Template PDF

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Quarterly Business Review Meeting Report For Project Review Introduction PDF

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Project Assessment Templates Bundle Requirements Review Checklist Ppt Styles Objects PDF

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PMP Tools Project Performance Review Guidelines PDF

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Project Management Presentation templates

Say goodbye to chaos and disorganisation and take control of your projects with selection of templates on project management. with these designs, you can easily track the progress of your projects and access relevant information at a glance. plus, with its fun illustrations and visuals, your ideas will be sure to make a big impression. get your projects off to a flying start with one of these templates and have fun doing it.

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Project management infographics.

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10 Best Project Management PowerPoint Templates

Project management is the heart and soul of any new project initiated by the company. It outlines every aspect of your project or services, right from the ideation phase to implementation to the final product. With the help of an effective project presentation, businesses can better communicate their initiatives to important stakeholders.  

Planning, organizing, controlling, and managing a project’s objectives, goals, and resources are all part of project management, which aim towards successful product delivery. SlideUpLift has the best PowerPoint (PPT) templates for project presentations, with numerous options available to suit your needs. Let’s look deeply into project management presentations.

What is a Project Management Presentation?

A Project Management PowerPoint presentation is a visual representation about your project in its entirety, from product/service to the process to performance review. It contains slides presenting all five project management phases including: 

• Project Initiation
• Project Planning
• Project Execution
• Project Monitoring
• Project Closing

A professionally designed Project Management PowerPoint template can help partners and collaborators align on project details to ensure all deadlines and expectations are met. These templates can be used for projects under different departments  including Business, Marketing , Sales , HR , etc. 

Importance of Project Management Presentations

The importance of a project management presentation cannot be undermined during the project duration. Stakeholders across all industries make use of PowerPoint and Google Slides templates to highlight its planning, implementation, timeline, roadmap, reports, etc. Now, here are the top five reasons why Project Management presentations are important:

• Project management presentations ensure that everyone involved in the project knows their goals, tasks, status, and specifications.
• It helps with aligning stakeholders’ expectations for securing support for the project’s success.
• Project management presentations also offer information and insights to help you decide what to do next and how to prioritize your duties wisely.
• These presentations also help to identify and mitigate risks before it becomes a genuine threat. 
• Management presentations promote transparency, fostering credibility and trust among stakeholders as well as inside the project team .

With the help of our collection of best PowerPoint (PPT) templates for project presentation, you not only enhance the quality of your slides but also boost self-confidence and communication skills. 

10 Best PPT Templates for Project Presentations

Below is the list of our best PowerPoint templates for project presentations to help you make your efforts shine in front of your audience: 

Agile Project Team Structure PowerPoint Template

Project Kick-Off Presentation PowerPoint Template

Roles and responsibilities powerpoint template.

• Project Executive Summary PowerPoint Template

Project Scope Summary PowerPoint Template

Program Governance Circular PowerPoint Template

Project Planning Presentation PowerPoint Template

Project Status Review Deck

Project Closure Presentation PowerPoint Template

Isometric Office Working PowerPoint Template

Let’s understand each of them in detail.

• The template makes it easy to communicate complicated information interestingly by providing a dynamic visual of your team’s structure and duties.
• It is versatile enough to work for various situations and audiences, whether you are presenting to stakeholders, clients, or team members.
• It can be utilized in project meetings to introduce the project team and their roles.

Project Kick Off Presentation PowerPoint Template

• The template includes a well-structured format covering timelines , Gantt charts , different project phases , and key project highlights, making it one of the best PowerPoint (PPT) templates for project presentation.
• This template can be used in project-kickoff meetings to discuss every aspect of the project.

ALSO READ: Best Professional PowerPoint Templates

Roles and Responsibilities PowerPoint Template

• This template has a very structured and well-organized layout, clearly highlighting every role and responsibility of the team member.
• It encourages consistently presenting roles and responsibilities across multiple teams or projects.

Animated Project Executive Summary PowerPoint Template

• This template includes dedicated sections for the project team, background, action taken, and the previous year’s results.
• The Project Executive Summary PowerPoint template makes communicating the project’s essential elements easier, allowing stakeholders to understand its key points.
• One of the best PPT templates for project presentation from the list, project managers can use it to give project updates to stakeholders, executives, or team members.

ALSO READ: Best Animated PowerPoint (PPT) Templates

Animated Project Scope Summary PowerPoint Template

• This template lets you include all the details of any project beforehand, i.e., goals, background, implementation strategies, teams, budget, and finally, in-scope and out-of-scope things.
• It can be used in project meetings to provide an overall project overview.
• What makes it one of the best PPT templates for project presentation is that managers, team members and stakeholders can refer to the template to remind them of the project’s established scope.

Check out our vast library of Project Management Presentation Templates

• The circular design of this template divides the circle into 3 components: Resource Management, Program Management, and Project Management.
• Program governance can appear complicated, but the template makes it easier to explain all its elements in an organized way.
• The template can be used to present the overall structure of project governance to stakeholders or team members.
• This template provides the project brief and milestones to help you better understand your project.
• The template helps project managers and stakeholders better understand the project’s key aspects, enabling better decision-making and planning.
• It can be used for post-project evaluations, progress reports, and project status updates.

ALSO READ: Best Business PowerPoint Templates

• This template examines how a project progresses over time and evaluates how it compares to the project plan.
• The deck promotes informed decision-making by providing crucial information in a simplified manner.
• The deck is used in project review meetings to present the project’s current status.
• Project managers can use the deck to present progress and achievements to clients.
• This template helps you systematically present every portion of the project closure process.
• This presentation template has various segments like project background, RAG status , learnings, and administrative checklist.
• The template can also be utilized to showcase the execution of a project.

• The template presents 3D visuals of an office environment to create a visually appealing and engaging look.
• The template can be used for various purposes, such as team meetings, training sessions, or any other corporate meeting, making it one of the best PPT templates for project presentations.

With the help of these templates, you can enhance the overall project presentation outlook without compromising on the key details and objectives. You can also choose to browse from our wide range of Project Management templates for PowerPoint and Google Slides to boost your visual appeal.

MUST READ: Best Websites for PowerPoint Templates

Presentation Tips for Project Management Presentations

The following advice will help you succeed in your upcoming project management presentation:

• It’s usually a good practice to arrive early for your presentation.
• Organize your speech and slides as a brief introduction must outline the presentation’s goals and purposes. 
• Make it interactive with the help of icons, animations and visual graphics.
• Spend more time on the topics that your audience may find most relevant.
• Before diving into the presentation, take a quick glance at your audience, know their roles, why they are there and how they will benefit with your presentation. 
• Keep your slides minimalistic and avoid information stuffing in a single slide. 

Project managers and team leaders need project management presentations to communicate and manage projects effectively in any professional meeting. SlideUpLift comes to the rescue when it comes to the best PPT templates for project presentations. 

We have excellent Project Management PowerPoint templates available, from project initiation to its closing, specially designed to meet the demands of project managers and professionals. In addition to this, in case you need any professional support with customization, we also offer custom-slides services on the basis of client’s specific needs and requirements.

Where can I find the best PPT templates for free download for project presentations?

 SlideUpLift offers the best PPT templates for project presentations. You can easily browse the free templates and download them in just a few clicks.

What are the elements I need to use to present a Project Management presentation?

 You need to include the following elements in your Project Management presentations:

• Project Planning & Strategies
• Project Roadmaps and Project Timelines
• Project Dashboards
• Performance metrics, reviews and evaluation  
• Project closure 

Are the templates customizable?

 Yes! All the best PowerPoint templates for project presentation provided by SlideUpLift are fully customizable, which allows you to change font, colors, and alignment as per your needs.

Do I need any design skills to use the templates?

Not at all! Regardless of design experience, anyone can alter the SlideUpLift templates since they are user-friendly and simple to use.

In what industries can I use the Project Management presentation templates?

 We provide a wide selection of project management presentation templates which can be used in various industries, including marketing , finance , technology , education , and more.

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• Visual Project Management

Visual project management templates

Use these free PowerPoint and Excel templates to create unique, professional project visuals for your next stakeholder meeting.

• What is a project management template?

Effective project management is not solely about completing tasks as soon as the initiative kicks off, but also about carefully mapping out your strategy to save time and resources. Given that your project will be constantly shifting, a project management template will help you keep up with the changes that occur and increase the chances of successful project delivery.

A project management template is a reusable and pre-built project outline with placeholders that helps project managers document and set up various project activities without having to start from scratch every time, thus reducing rework. It provides a project pre-formatted structure by auto-populating details such as:

Dependencies;

• Why use a project management template?

Managing projects that come in all shapes and sizes is no easy task. In fact, it’s so difficult that almost two thirds of projects result in failure , mostly due to ineffective communication, poor project planning, and the lack of clear goals. Furthermore, starting work on a project from scratch can be very challenging so relying on project management templates is evidently beneficial for any project manager.

Using a project management template will help professionals:

Save time kicking off new projects and work;

Cover all important project steps;

Manage tasks smoothly from start to finish;

Align goals and priorities across teams;

Automate repetitive processes;

Achieve and maintain consistent quality;

Optimize processes and productivity over time;

Track progress and status of the project;

Accurately scope initiatives and allocate resources.

To sum things up, using project management templates will set you and your team up for repeatable success, while also making processes more efficient. Taking into account the many benefits that these visual tools bring to the table, we have put together a collection of free, customizable PowerPoint and Excel templates that you can use to create professional project plans and reviews that are also visually striking.

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Free PowerPoint and Excel templates for project planning

The right template is a mix of various ingredients and there are many aspects to take into consideration: your industry, company size, or project complexity. To help you get started quickly, we’ve put together a list of the best PowerPoint templates for project management  – from straightforward project plans to complex Gantt charts and strategic product roadmaps.

You can access these templates as Excel and PowerPoint files and customize them to fit the specific needs of your project. They’re free and you can download them directly, without the obligation to fill in any contact details.

For the PowerPoint templates, you can edit them manually by moving the shapes or use the Office Timeline  add-in to edit and update automatically. It plugs natively into PowerPoint so you can make your project visuals with just a few clicks and save them as your own personalized templates to use time and time again.

Timeline trackers and reports

• Milestone tracker template

Projects need to be managed on a timeline. Milestones are significant events or accomplishments that mark specific points or the completion of major phases or deliverables in a project. Project managers can use a milestone tracker to list their critical milestones and to monitor the performance of the project team against that timeline.

Tracking progress toward important events or specific points on a timescale is a good technique for monitoring the progress of a project and enables project managers to see if the project team is on track to deliver the final product or service on time and determine if any adjustments are necessary to stay on schedule.

Milestone tracker template for Excel

Milestone tracker templates for PowerPoint

• Project status report template

Project managers who want to inform team members, executives, and clients of where a project stands can illustrate and track the progression of all critical activities involved with the help of a project status report.

Project status reports list the key deliverables, developments and risks associated with a project and help measure the progress toward the completion of each objective.

Project status report template for Excel

Project status report for PowerPoint

• Project review template

Project reviews are usually conducted at the end of a project or a project phase to evaluate the current status, identify any lessons learned, and make recommendations for future projects. To help document and share the results of their reviews, Project managers can use review reports.

These project templates show a clear overview of completed, outstanding, and planned deliverables, while also including risk management details and financial information. This will make it easier for them to measure progress and clearly communicate key data that clients and executives want to know. Project review reports typically include project overview, performance analysis, recommendations, and conclusions.

Project review template for Excel

Project review template for PowerPoint

Gantt charts, roadmaps, swimlane charts

• Project plan template

Delivering a project requires detailed planning. Project plans should outline the scope, schedule, and resources needed to complete the project. They should also help monitor progress and identify problems so that project managers can adjust plans in time to ensure that the project stays on track.

To easily track how the project is progressing, project plans can also include a comparison between the estimated task dates and the actual ones.

Project plan template for Excel

Project plan template for PowerPoint

• Project schedule template

Effective project management requires a clear view of all the work associated with delivering a project on time. A project schedule enables professionals to efficiently manage their project by the hour and see exactly how much time is left to complete a task or if there is any work overdue.

The project schedule typically includes a list of all the tasks that need to be completed, their dependencies, the resources required to complete them, and the deadlines for completion.

Project schedule template for Excel

Project schedule template for PowerPoint

• Project tracker template

Project management requires that all scheduled work or tasks are tracked. A project tracker is a visual tool that can be used to track and compare the planned status versus the actual status of various key project parameters, for example each task’s progress against the original plan.

The tracker should include all tasks, milestones, deadlines, tasks’ status, the owner of the task, the percent complete and the planned duration versus actual duration.

Project tracker template for Excel

Project tracker template for PowerPoint

• Critical path tracker template

The critical path of a project is the longest sequence of tasks that must be completed from the Start to the Finish of a project. The tasks on the critical path are called critical activities because if they’re delayed, they will have a cascading effect on the project completion - the project completion will be delayed.

Project managers need to identify which tasks are dependent on preceding tasks. To do this they can use a critical path tracker which lists all the tasks in a project, the planned duration for each task and whether the task is dependent on another. It also helps identifying the most critical tasks and dependencies and understand how changes to one task might impact the overall project schedule. This way, project managers can plan the quickest path for completing their project and take corrective action to keep the project on track.

Critical path tracker template for Excel

Critical path tracker template for PowerPoint

• Sprint project tracker template

Agile projects require thorough sprint planning and management. A sprint is a short, time-boxed period, usually two to four weeks, during which a team works to complete a set of tasks or deliverables. A sprint project tracker is needed to track the progress of tasks during a sprint, to monitor and manage the sprint backlog, to assign tasks to team members, to identify potential issues or blockers and to communicate the progress of the sprint to stakeholders.

Sprint project trackers should clearly show what tasks are planned during each sprint, and should include the start date, finish date and duration of every task, and the percentage of completeness. Color codes can instantly show the tasks’ status.

Sprint project tracker template for Excel

Sprint project tracker template for PowerPoint

• Project budget template

A project budget planner-tracker is a tool used in project management to plan and manage the budget for a project and to track the expenses and financial performance of the project. This can include tracking actual expenses, comparing them to the budgeted amount, and adjusting the budget as needed. It can also include forecasting future expenses and revenues and identifying potential budget issues or opportunities.

Project managers and stakeholders can use a project budget tracker to gain a clear view of the financial status of the project and to make informed decisions about budget allocation and management.

Project budget template for Excel

Project budget template for PowerPoint

Frequently asked questions about visual project management templates

Find out below the answers to the most common questions on project management templates.

Does Excel have a project plan template?

As a staple program in many project managers’ toolkit, Microsoft Excel does offer a series of templates that you can use to outline your project plans. To get access to these pre-built samples, simply open the spreadsheet platform, go to New and browse through the gallery of available models.

If none of the preview examples suits your particular needs, try to refine your search by typing “project plan” or “project chart” in the search bar at the top of the New section and then pressing Enter . This will further filter Excel’s collection of pre-designed layouts from which you can choose a preferred one for your project plan. Double-click to select the project plan template you want to use and start customizing it with your own data.

Although providing a pre-made structure to start from, Excel’s native project plan templates are quite basic and mainly suited for the illustration of a rather simple input. In addition to their limited scope of use, these also require a significant amount of manual formatting to reach fairly reasonable project management visuals that can be included in business presentations.

To spare you from these time-consuming inconveniences, we’ve put together a varied range of free, ready-to-use Excel project management templates that you can easily customize to effectively visualize even complex project plans in an appealing and professional way.

Does Google have a project management template?

The short answer to this question is yes – yes, it does. However, the most accurate one is that Google actually offers some project management templates via its spreadsheet platform, Google Sheets. Currently, you can find only 4 in-built pre-formatted samples under the Project management category of the latter’s template gallery. To access these, follow the steps below:

Open Google Sheets.

Click the up-down arrow icon next to Template gallery at the top-right of the home screen.

Within the newly expanded gallery, scroll down to the Project management category.

Double-click to open any of the project management templates available under this section.

If you look for “Google project management templates” online, your search will lead you to other custom examples that have nevertheless been created with the same tool, that is Google Sheets. The bottom line is that all of these templates feature a standardized spreadsheet format, which can prove rather limiting and unsuitable when representing rich-data projects as the output can be dull, cluttered, and difficult to follow.

However, loyal fans of the table-layout that also want to save time and effort when planning a project can find many other ready-made and diversified templates on our dedicated page on project management in Excel . To explore more visual, dynamic, and flexible ways to convey your project data to executive audiences, check out our visual project management charts  page.

Does Word have a project template?

Primarily used for word-processing purposes, Microsoft Word does not have any incorporated visual project templates per se. Its only project-related samples come under the form of pre-formatted text and table documents and can be accessed by going to New from the Home screen, typing “project template” in the search box at the top, and hitting the Enter key.

However, those who want to get a more visual result can manually build various types of basic project management charts in Word through its SmartArt and Shapes tools. Depending on the kind of project visual you want to create, you can use Word’s range of graphics from the Shapes and SmartArt sections of the Insert tab.

To sum up, Microsoft Word does allow you to produce basic visuals for small-scale, personal projects by using its graphic tools and with some tedious manual formatting work. But the truth is that the text-editing platform is not a proper solution for professional visual project management  requirements. To discover more suitable, specialized, and effective alternatives to this end, please visit our project management tools  page.

What templates do you need for project management?

Successfully delivering a project often relies on performing a balancing act between strategical goal setting, Agile project planning , and effective communication of the steps necessary to achieve your deliverables. This explains the large variety of project management templates out there, with layouts and structures that depend on aspects such as the industry one operates in, company size, and project complexity. To choose the ones that best serve your purpose, you will thus need to look for samples that allow you to clearly and efficiently:

Create work schedules.

Assign tasks.

Manage costs.

Track project status.

To make it easier for you, we’ve compiled a whole collection of free PowerPoint and Excel project management templates that you can use to create plans, organize tasks, and track overall progress visually.

How do I write a simple project template?

There are no hard-and-fast rules for a simple project template, however, we recommend that you consider the following aspects when creating one:

The project objectives and goals;

The final deliverables;

Summary of tasks to be undertaken;

Critical milestones along the way of your project’s lifecycle;

An overview of the project timeline (due dates of your milestones and tasks).

Once these elements have been defined, you can then proceed to choosing the best way to illustrate them. Learn more about the various types of project management charts  that can be used to visually represent your data or choose any of our ready-made free project templates to get started faster.

A project management template or PM template is a pre-formatted sheet, document or graphic with placeholders that you can replace with your own data in order to document various project activities such as:

Setting goals;

Structuring the overall work breakdown;

Assigning tasks;

Managing costs;

Allocating resources;

Tracking progress and status.

What is the best Excel template for project management?

Despite being frequently used in project data processing and reporting, Microsoft Excel is not the most effective tool a project manager can opt for in today’s increasingly visual project management environment. Not only because it offers a rather inflexible format in which to structure your project information, but also because of its limited project management templates that you could use to save time in organizing and planning your initiatives. To find and access any of these pre-built samples, simply open the spreadsheet platform, click on the New tab and type “project” in the search bar at the top. Here are the few results that will be returned:

Tracker template;

Gantt chart template;

To-do list template;

Status report template;

Budget template;

Project plan template.

As you are likely to find out on your own, these can yield a rather basic output and prove useful only for simple projects plans. However, if you want to learn how to maximize Excel’s productivity in this respect, check out our dedicated page on project management in Excel . Those who want to explore more specialized solutions for project planning can do so on our visual project management tools  page.

How do templates help project management?

Templates are one of the best tools to use in project management because they:

Enable project managers to set up tasks, reports, and other important details without having to start from scratch every time, thus reducing rework.

Allow users to produce individual views and reports that reflect specific information when needed, if the template is customizable.

Ensure that every relevant project participant starts with the correct structure and format.

Lower the risk of essential information being missed.

Help create a standardized process to keep recurring work consistent.

With such positive outcomes to benefit from, what’s not to like about templates? Get inspiration from our collection of free, customizable project management templates and use any of them to successfully kick off a new project.

To explore even more templates that suit a wide range of project management needs, you can try out the lightweight PowerPoint project planner add-in called Office Timeline. Coming with a rich gallery of pre-built project plan examples that you can easily customize as presentation-ready PowerPoint slides, the tool also helps you create and save your very own samples that you can use for future work.

Start using templates now

Office Timeline is an award-winning project management tool for PowerPoint with dozens of templates that can be easily customized into unique, professional project visuals.

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Home Blog Business How To Create a Project Presentation: A Guide for Impactful Content

How To Create a Project Presentation: A Guide for Impactful Content

Corporate, academic, and business meetings share one common factor: successfully delivering project presentations. This is one skill professionals should harness in terms of articulating ideas, presenting plans, and sharing outcomes through an effective project presentation.

In this fast-paced reality where new tools and frameworks make us question the human factor value, we believe there’s much to be said about how working towards building presentation skills can make a difference, especially for making a project stand out from the crowd and have a lasting impact on stakeholders. We can no longer talk about simply disclosing information, the manner in which the narrative is built, how data is introduced, and several other factors that speak of your expertise in the subject.

This article will explore the art of project presentation, giving insights to presenters to deliver a memorable project plan presentation. Whether you are new to this experience or a seasoned presenter, this article promises to give you valuable information on how to build and present a project presentation that resonates with your target audience and will convert into your expected results for the project. Let’s get started.

Table of Contents

• Who is the audience of a project presentation?

Executive Summary

Project overview, the project process model, the project scope, the project resources, the project roadmap, the project activities plan, the project risks, quality control, project execution and monitoring.

• The Project Team

What Is a Project Presentation?

A project presentation is a business activity that brings together stakeholders and team members to oversee a project from execution to completion. During a project presentation, one or two people present a document or slide deck with an overview of all the project’s details.

During a project presentation, the project manager highlights key data about the project initiation and planning activities, like the project scope, requirements gathering, a deliverable list, timelines, and milestones.

The first instance of a project presentation is right before the execution of the project itself. Then, during the project process life cycle, you present it again with timely updates and news about the progress.

Who is the audience of a project presentation? 

A project-related audience is made up of stakeholders – all individuals and entities that affect or are affected by the project’s existence.

Discuss the project presentation with team members that’ll work on the project so they know what’s at stake and what’s expected of them. They’ll need information like requirements, the roadmap, the work breakdown structure, and deliverables.

Stakeholders

Present your project to the stakeholders that can authorize resources and expenditures. Show them how the project will offer the solutions they want under the conditions they impose in a set amount of time. 

Stakeholders want to know details like project scope, budget breakdowns, timing calculations, risk assessments, and how you plan to confront these risks and be ready for changes. 

The Structure of a Project Presentation

Project presentations follow a standard structure covering all critical elements. Follow this guideline to ensure that you cover everything with the slides, the speech, and the discussion.

In the next section, we describe a project presentation structure you can build with SlideModel templates or working with our AI PowerPoint generator . As you will see, most sections in the structure are summaries or overviews of project management practices completed during initiation and planning. 

At the start of your presentation, add an executive summary slide . This section is meant to welcome the viewer to the presentation and give an idea of what’s to come. To differentiate your executive summary from the project overview that comes right after it, use the opportunity to place the project into context. 

In an executive summary , show how this particular project fits into the overall strategy for the company or the section it belongs to. If, for example, your project is about TikTok Marketing, offer information as to how it fits in the overall marketing strategy.

Continue the presentation with a project overview to show the audience what to expect. This section covers one slide or a combination of slides depending on the layout. The project overview slide serves as the introduction to a project presentation and what’s inside.

Include these items:

• An Introduction with a brief background about the project. 
• A short explanation of the project’s objectives and completion goals.
• A quick overview of the timeline with start and end dates.

The project life cycle is the series of phases that a project goes through from its inception to its completion. The project process model is the group of knowledge areas, processes, and their relationships that will guide the activities along the project lifecycle. The next slide should display the chosen project process model and explain how it’ll be carried out along the different lifecycle phases. Project process models examples include Waterfall, Scrum, and V Model for software development, and Business Process Modeling Notation (BPMN) and Swimlane for general business-related projects.

Process models are important for the team to understand execution processes. Stakeholders need to see the process model to understand the systematic process of activities and how long they will take. 

Use one slide for the model, show only high-level components, and offer details during the presentation if the audience asks for them.

The scope is a crucial element of any project and needs its own section in the presentation. The scoping process begins with requirements gathering and includes the creation of a work breakdown structure , an analysis of what’s in and out of scope, plus validation and scope management plans. 

One or two slides are enough to highlight key scope details in a dashboard-style layout mirroring the information on your project scope statement. Preferably, place the scope slides towards the start of the project presentation close to the process model and project resources.

Every project needs resources, and that assessment must be included in the project presentation as well. In a general sense, all resources are what make up the overall budget for the project. In turn, you’ll need to show a budget breakdown that shows high-level resources.

Like many aspects of a project presentation, what you include depends on the industry you’re working for. Construction projects use constructors, materials, machinery, etc. Software projects use programmers, designers, software licenses, computers, etc.

Time is the main resource of any project. During project planning, the project management team estimates the required effort needed to complete the defined scope. Using the Project Process Model, Scope, and Resources, a plan is built. Present a roadmap to highlight the expected time for project completion and where each milestone falls along that line.

Roadmaps can be constructed with an infinite variety of visual layouts, from highly creative and illustrative to structured formats resembling spreadsheets and tables with color-coded roadmaps across the cells. Use one slide to show the roadmap highlighting time estimates, constraints, and projections. For updated project presentations, mark where the project is on the roadmap at that particular moment in time.

Every phase of the roadmap is broken down into action plans . Action plans list activities, their duration, allocated resources (human, material, and financial), and the relationship between activities.

Present your project activities plan with a Gantt Chart and a Costs Report. The Gantt Chart will show the activities to execute, how long they will take, and who (person or team) will be responsible for them. The costs reports will show how much the execution of activities will cost.

During the presentation, you’ll spend the most time on this section, as this is when and where your entire plan is outlined. To show more detail than the roadmap overview, use a few slides to show specific sections of the main Gantt chart and show key activities per phase or milestone.

All projects present risks, and to control them, they must be identified, assessed, evaluated, and mitigated . Visualize your risk assessment with a risk matrix and include it in the project presentation. 

Use this slide to explain to stakeholders how you plan to mitigate the identified risks. Share with team members what’s expected of them in order to keep the risks under control. Risk management is a critical component of project management and something stakeholders will always be looking at.

Controlling the quality of project deliverables is critical for positive project outcomes and continued success with the deliverable. This process is called quality control or quality assurance.

The project process model includes which quality control techniques the team will use and when. Some quality assurance (QA) techniques include statistical process control (SPC), Six Sigma, ISO 9000, and Total Quality Management (TQM). Use one slide to visualize the process and your plan to execute it.

Once the project starts, the project plan is a living entity and evolves over time. This section will need to be regularly updated with progress reports, performance KPIs, and status updates.

Across these slides, explain how activities will be monitored and deliverable outcomes measured. Show exactly how you will determine if the project is on course or has deviations. Visualize all execution activities with a Gantt chart to show the current progress. Use big numbers and data points to highlight performance metrics. Use a comparison slide to visualize the completeness percentage vs. planned progress and budget consumption vs. planned budget.

Explain all monitoring activities for the execution phase using a calendar or schedule that shows on what days activities will take place and who is involved.

The Project Team 

When presenting a project, include a stakeholder map to describe the management team, the sponsors, the main stakeholders, and the implementation team or teams. Depending on the size of the project, this will be an org chart or multiple org charts across a few slides.

Why is it important to present the project team to the stakeholders and vice versa? So that everyone involved knows the other parties and their responsibilities.

Another use for the team slide or slides is to present the next person who will speak during the project presentation. This gives the audience some background on that person’s role in the project.

Case Study – Project Presentation Example

Using the structure we present above, we outlined a case study of a realistic project and how the project manager puts together the project presentation using SlideModel templates. The project presentation example is based on a complex project of building a bridge (Cline Avenue Bridge). For the educational purpose of this article, we are not delivering all the elements of the project presentation, as it is out of scope. Still, we illustrate the more representative slides of each section, show how to prepare a PowerPoint Presentation for a project and how simple it is to adapt the templates to the content that needs to be presented. As a disclaimer, all information we present is an adaptation and reinterpretation of the real project, modified by SlideModel to fit the use case learning goals. This information and presentation should not be considered a source of information related to the Cline Avenue Bridge Project.

In this slide, the presenter summarises the project highlights in a project charter style. The Project Manager can extend this introduction all over the project lifecycle, and the speech can jump from different knowledge areas without the need to change slides or get deeper into details. Specifically, in the Cline Bridge Project, the objective is narrated, the location is just mentioned and linked to a map for further details, and a set of important facts are presented (Building Information Modelling Process, Budget, Duration, Sponsor, and Constructor). Key Highlights of the final deliverable are listed (Segmental Bridge, Material Concrete, 1.7 miles of length and 46 feet of width)

Process Model

The Process Model slide illustrates the framework for the project lifecycle, processes, planning, and execution. In this slide, the Project Manager will describe the model and how it is tailored to the specifics of the project. In this case, for the development and construction of the Cline Bridge, the builder has defined the use of BIM (Building Information Modelling) as the process model. During this slide, the presenter can describe the lifecycle phases (Design, Production, Construction, Operation, and Planning) and drill down one level over the knowledge practices involved. For example, the initial stage consists of “Design”, which has two main knowledge areas, Conceptual Design, and Detailed Design. The project manager is able to explain this definition without the need to outline detailed processes and activities within them.

The Scope section of the presentation generally involves several slides, as the content layout is a list of “requirements.” Based on this fact, a table layout is suggested to make good use of space. It is important to avoid abusing the “list” and present the group of requirements rather than specific requirements. Otherwise, the project manager ends up transcribing the requirements document.

In this project presentation example, we present 10 groups of requirements traversing different stages of the project lifecycle. 

• Design Standards: Bridge design must comply with local, national, and international design standards, including relevant engineering and safety codes
• Load Capacity: The bridge must be designed to safely carry a specific maximum load, which would include the weight of the bridge itself, traffic, pedestrians, wind, and other factors.
• Seismic Design: The design must account for seismic loads. 
• Aesthetic Design: The bridge must be designed to meet certain aesthetic criteria aligned with the artists and architects.
• Accessibility and Use Requirements: Requirements for pedestrian walkways, bike lanes, vehicle lanes, load restrictions for vehicles, clearance heights for boats if over a waterway, etc.
• Regulatory Approvals: The project must secure all necessary permits and approvals from relevant local and national regulatory bodies.
• Environmental Impact: The project must take steps to minimize its environmental impact during construction and the operation of the bridge, including implementing erosion and sediment controls.
• Materials Simulation: Materials should comply with regulations and usage expectations for current and future expected requirements.
• Site Preparation: The project must include preparation of the construction site, including any necessary land clearing or grading.
• Foundations Construction: Foundations will need to support materials weight and traffic expected for the next 30 years.
• Site Acquisition: Acquire site and terrain for building and logistics.

Building a bridge involves a high level of resource usage. In an executive meeting of a project presentation, the recommendation is to structure this section as a Financial table with only one level of detail. Further details are delegated to specific resources and cost analysis presentations.

The resources list presented is:

• Professional Services
• Construction Labour
• Quality Assurance
• Contingency
• Waste Disposal and Cleanup
• Subcontractors

In order to break the style of table after table during the project presentation, we suggest using visual elements as icons and colors metaphorically related to each of the elements listed.

Project Roadmap

As explained earlier in the article, the project roadmap serves to offer a comprehensive overview of the significant milestones that will happen over the course of time. Given the magnitude of a bridge construction project and its prolonged duration, it is advisable, particularly for such extensive endeavours, to present a roadmap that aligns milestones with corresponding lifecycle phases in a discernible manner. This approach enables the audience to mentally envision the sequential progression of the construction process.

Aligned with previous slides, in the example we created a roadmap with the following high level milestones, and sub componentes:

• Project Budgeting and Financing
• Land Purchase & Renting
• Conceptual Design
• Detailed Design
• Access Routes
• Waste Disposal
• Simulations
• Materials Tests
• Seismic Tests
• Fabrication
• Preparation of Modular Pieces
• Build and Assembly
• Test under Acceptance Criteria
• Stress Test
• Operation and Maintenance

As you can see, the Project Manager decided over a sequential roadmap, presented with little detail in timings, with start and end dates to picture dimension over the diagram.

Action Plan

In the bridge construction project of the example, there will be plenty of activity plans. All along the project several of these slides will be created and updated. The most suitable option for presentation tasks, durations, precedence relationship and resource allocation is the Gantt Chart Template. We present the first Quarter of the project, over the Conceptual Design Activities. 

As displayed in the PowerPoint Slide , the subtitle clarifies the number of slides that will be used for this purpose.

The activities presented are:

• Site Analysis
• Feasibility Analysis
• Design Concepts
• BIM Model Creation
• Model Revision
• Environmental Impact
• Present Design

Project Risks

Risk management is an iterative process all over the project life cycle. When presenting your projects, the risks will vary depending on the progress over the roadmap. For this specific example we decided to present the risks being discussed during the Ideation stage, where the developer is exchanging risks with contractors and the company that will build the bridge.

Our suggested layout for this kind of information is a simple table, where the risks are clearly readable and visible, while the description is a hint for discussion rather than an in depth explanation.

It is very important to classify the presented risks, at least with two dimensions; “Impact” and “Probability”. This will generate quality conversations around them. 

Outlined Risks during the Initiation Phase:

• Design Errors
• Construction Delays
• Budget Overruns
• Regulatory Changes
• Site Conditions
• Equipment Failures
• Health and Safety Incidents

As the reader can spot, the risks outlined, are very high level, and each of them will trigger specific Risk Analysis Reports.

The quality control section of the project presentation may vary depending on the quality process adopted. For large scale companies with a uniform portfolio of projects , it is common to see a continuous improvement quality model, which iteratively builds quality over the different projects (for example software companies) For construction companies like the example, the situation is not different, and the quality control model is aligned with the specific building process model. In this specific case, the project manager is presenting the quality control process to be applied over the BIM model and the Quality Control process to be followed for the physical construction of the bridge:

Execution and Monitoring

During the project, several status meetings will be carried out. During the project presentation the manager can establish the pattern to be used along the project.

For this example, we set a basic progress dashboard where the project manager can present : 

• The current timeline
• Top 5 issues
• Current Burndown
• Top 5 risks.

The art of project presentation goes beyond listing data in random slides. A project presentation is a powerful tool to align stakeholders and foster an environment of trust and collaboration over factual information.

With a structured approach, all members involved in the project design and execution can understand the direction that’s being taken and the importance behind certain decisions. We hope these insights can turn your project into a powerful presentation that inspires and deliver results.

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Project Management, Project Planning Filed under Business

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Project management review powerpoint presentation slides

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Presenting project management review powerpoint presentation slides. This is a project management review powerpoint presentation slides. This is a one stage process. The stages in this process are progress report, project workforce management, process architecture, project scheduling, progress life cycle.

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Content of this Powerpoint Presentation

Project management is the timeline in developing a business, where mission-critical actions are the order of the day. It is like the final quarter of a match or the end-game in chess or a penalty in soccer. A coach guides a team on how to win with effective strategies. Similarly, a project manager inspires a team to give their best and produce desired results.

Elevate your project management game with our playbook that optimizes workflow efficiency and achieves project objectives. Click here to download.

The objective is to take business to the next level, which is possible by bisecting the work into smaller parts. These can be assigning team members and keeping a close eye on the progress to ensure timely delivery. The crucial thing here is to come up with a solution for real-time concerns and move towards success.

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Project management is significant for business growth because it is the key to success. Project management relies on the basics: initiation, planning, execution, monitoring, and closure. Furthermore, consistent growth effectively requires risk management. Additionally, understanding problems beforehand and resolving them at the initial stage is critical. Moreover, communication and collaboration also play a critical role. A project manager has to ensure that all work towards a corporate goal; it is the need of the hour for businesses.

Stay on track with our project management timeline Gantt chart, providing a clear roadmap for task management and project coordination. Download here.

Template 1: Project Progress Summary

This PowerPoint slide shares a summary of the project's progress. It is shown in six timelines: from 0-3 months, then 3-6 months, 6-9 months, 9-12 months, 12-15 months, and 15-18 months. The presentation visual exhibits task completion indicators in colors like red, yellow, and green. The PPT Layout depicts red for pending, yellow for ongoing, and green for completed tasks. This PPT Template summary is helpful for project managers, team leaders, and executives. This presentation design helps track real-time progress of a project and make better decisions. Download now.

Template 2: Project Progress Summary

This presentation template reveals the project progress summary. It shows details across six iterations from 1 to 6. The PPT diagram defines each iteration in an easy-to-understand way. The PPT layout shows milestones such as UAT (user acceptance testing), deployment, and presentations, both mid-term and final. Furthermore, the PowerPoint presentation also shows the vital tasks for each month. It focuses on scheduling, absences, profile, and program management. This presentation visually benefits project managers, team leads, and program managers. They can rely on this to track project progress and manage timelines to ensure timely delivery.

Template 3: Milestones Achieved

This PPT layout helps you to present significant milestones achieved over time in your business. It shows a timeline spanning from Jan 2017 to May 2021. The presentation slide enables you to make your audience understand that each milestone highlights a critical moment in the organization's journey. The PowerPoint slide is helpful for business executives, analysts, strategists, human resource experts, and founders to give insight into the company's growth to new team members or investors to attain funds. The PPT graphic is a roadmap that depicts where the corporation stands and guides its future.

Template 4: Milestones for the Next Reporting Period

This PowerPoint framework focuses on upcoming milestones for the next reporting period. It covers the timeline from Jan 2017 to Jul 2018. The presentation layout assists you in predicting crucial events and targets to be achieved as an organization. It provides a roadmap for future planning. The PPT visual is ideal for project managers, team leaders, supervisors, and even executives. The PowerPoint design helps to deliver a statement among your investors or stakeholders by showing them what you aspire to achieve in the upcoming years. Moreover, this presentation diagram is also beneficial in showing how to plan the growth of the company and what it takes to taste success.

Template 5: Project Work Plan Project Execution Plan

This presentation design illustrates the project work plan and execution plan. The PPT layout will assist you in showcasing critical activities and milestones over eight months from Jan 1st to Aug 25th. The PowerPoint slide benefits project managers, team leaders, investors, and owners by helping them understand the sequence of tasks and deadlines. The presentation template shows specific dates, which helps to get clarity and ensure accountability in project execution and completion. The design empowers managers or team members to track progress and deliver on time.

Template 6: Budget Report

This PPT graphic shares the budget report. It encompasses vital aspects like the allocated amount, incurred expenses, time and fees, and the overall total. The presentation layout breaks the budget into three categories. These are incurred, planned, and forecasted. The PowerPoint framework is apt for finance managers, project managers, team leaders, and executives. This PPT visual helps to track spending, evaluate variances, and make better decisions.

Template 7: Budget – Planned / Actual Comparison

This PowerPoint illustration highlights the planned versus actual comparison of the budget. It shows details of costs and discrepancies across various months and cost types. The cost types shown in this PPT slide are planned cost, actual cost, and the value difference. The presentation layout helps project managers, finance managers, and team members to track financial performance. Additionally, the PowerPoint visual also helps to manage funds effectively by understanding the financial metrics. Download this PPT design now and make it a part of your presentation.

Template 8: Risk Management Report

This presentation layout exhibits the risk management report. It categorizes risks based on severity and likelihood. The PowerPoint visual shows that risks are insignificant, minor, moderate, significant, or severe. It indicates its potential impact on the business. Moreover, the PPT slide also assesses risk on a scale from almost certain to rare. The presentation diagram is helpful for risk managers, project managers, and team leaders. This PowerPoint presentation helps identify and reduce possible risks that could harm the project's success. It empowers us to make informed decisions.

Template 9: Project Health Card

This PPT visual features the project health card. It indicates green status for the project and assesses details like schedule, resourcing, risks, issues, and benefits. The presentation template is valuable for risk supervisors, project managers, and team managers. Using this PowerPoint design, they can evaluate project performance in real-time. Moreover, the presentation graphic is also beneficial for identifying potential challenges and finding a solution for any content beforehand to ensure project success. Download now.

Template 10: Project Issues Report

This PowerPoint structure demonstrates the project issues report. It highlights each issue description in detail. Moreover, the presentation slide also focuses on the date reported, reported by, owner, severity, priority, and status. The PPT layout is crucial for project managers, team leaders, and investors. They can use this PowerPoint framework to monitor and manage project issues. This PPT diagram is crucial to overcoming all project-related challenges and staying ahead to deliver projects on time.

Project Management: Key to Success

Our presentation graphics assist you in guiding your audience to understand the crucial role of project management. These PowerPoint slides outline vital facets such as planning, managing, leadership, budgeting, scheduling, or improving. You can easily demonstrate how businesses can adapt and flourish in the dynamic world of business. Additionally, these PPT visuals also empower you to highlight how significant it is to follow these principles for the long-term growth of the organization.

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• Project Management

What is Post Project Review? Examples, Templates, Best Practices

Home Blog Project Management What is Post Project Review? Examples, Templates, Best Practices

Just finishing a project isn't the finish line; it's merely the end of the first lap. Post-project reviews (PPR) in project management ensure your project's outcome actually delivers the intended benefits and helps you learn from your journey for future success. By conducting PPRs, you answer essential questions like did the project solved the intended problem effectively, whether there are ways to maximize the project's benefits, and what valuable knowledge we can take forward for future projects. Using the post project review, we assess success, find ways to improve, and learn valuable lessons for the future. 

In this blog post, I will walk you through the transformative power of post project evaluation in maximizing project success and driving organizational growth. We will also understand the importance of post project reviews and their benefits, dissect a real-life example to comprehend their practical application, and much more. 

What is a Post Project Review? 

A post project review in project management, also called a post-evaluation, is a structured review conducted after a project's completion. It aims to analyze the project's successes, challenges, and overall effectiveness. Post-project reviews serve as a valuable tool for continuous improvement . By reflecting on past experiences, teams can learn from both positive and negative aspects, improve future project planning and execution, and boost team morale and client satisfaction. 

These reviews involve the project team and stakeholders gathering to evaluate project performance, identify areas for improvement, and make informed decisions and plans for subsequent projects. Additionally, they help address misunderstandings and resolve any lingering issues. 

Why Post Project Reviews Are Important? 

Post-project reviews are crucial for several reasons. So, let us understand the importance of post project evaluation: 

• Learning and Improvement:  They provide an opportunity to reflect on what went well and what could be improved in future projects. By identifying successes and areas for growth, teams can learn from their experiences and enhance their processes and practices. 
• Accountability and Evaluation:  Post-project reviews help hold team members and stakeholders accountable for their roles and contributions. They allow for an evaluation of whether project objectives were met and if any deviations occurred, helping teams understand what factors influenced project outcomes. 
• Knowledge Sharing: They facilitate knowledge sharing and transfer within the team and organization. By documenting lessons learned and best practices, teams can ensure that valuable insights are retained and applied to future projects. 
• Stakeholder Satisfaction: Post-project reviews provide an opportunity to gather feedback from stakeholders and ensure their satisfaction with the project outcomes. Addressing any concerns or issues promptly can help maintain positive relationships and trust. 
• Continuous Improvement:  They support a culture of continuous improvement by encouraging ongoing reflection and adaptation. By regularly reviewing project performance and making iterative adjustments, teams can strive for excellence and deliver increasingly successful outcomes over time. Also, enrolling in PMP training offers project management teams a structured opportunity to learn standardized methodologies and best practices. 

Elements of a Post-project Review 

A comprehensive post project review report should encompass the following key elements: 

1. Project Background and Objectives 

• Briefly outline the project's purpose, goals, and expected outcomes. 
• Include relevant information like project name, duration, team members, and client (if applicable). 

2. Project Performance 

• Evaluate how well the project met its initial objectives. 
• Analyze data and metrics relevant to project goals, such as budget adherence, timeline completion, and performance indicators (e.g., user engagement and sales figures). 

3. Key Achievements and Successes 

• Highlight the project's major accomplishments and positive outcomes. 
• Recognize and celebrate team contributions that led to successful project elements. 

4. Challenges and Risks Encountered 

• Identify and discuss any challenges, roadblocks, or risks encountered during the project. 
• Analyze the root causes of these challenges and their impact on the project. 

5. Lessons Learned 

• Extract valuable insights and key takeaways from the project experience. 
• Identify areas for improvement and actionable steps to address them in future projects. 

6. Recommendations 

• Based on lessons learned, propose concrete recommendations for improvement in various aspects like project planning , execution, communication, and risk management . 

7. Action Items and Follow-up 

• Define clear and specific action items based on the review's recommendations. 
• Assign ownership and deadlines for each action item to ensure accountability and implementation. 

8. Conclusion  

• Summarize the key findings and takeaways from the post-project review. 
• Reiterate the project's overall success or learnings, depending on the outcome. 

Role of the Post-project Review 

The post project review plays a crucial role in bridging the gap between past and future projects. It serves as a learning and improvement tool by: 

• Evaluating project performance: It analyzes whether the project achieved its goals, met the client's expectations, and adhered to budget and timeline constraints. 
• Identifying successes and failures:  By dissecting both positive and negative aspects, the review helps pinpoint areas where the project excelled and areas needing improvement. 
• Capturing lessons learned:  The review documents key learnings, best practices, and challenges encountered, forming a valuable knowledge base for future projects. 
• Improving future project planning: Insights gained from the review inform future project planning processes, including risk management, resource allocation, and communication strategies. 
• Boosting team morale and engagement:  By openly discussing successes and addressing challenges, the review fosters a culture of learning and shared responsibility, leading to a more engaged and motivated team. Courses on Project Management offer the team a structured approach to understanding how to conduct effective post-project reviews and utilize the insights gained to inform future projects. 
• Catalyst for continuous improvement: Post-project reviews serve as a mechanism for ongoing improvement in project management practices. 

Example of a Post-project Review  

Below is a post-implementation report example: 

• Post-Project Review:  Website Redesign Project 
• Project Name: Company Website Redesign  
• Project Duration: 3 Months (April 1st - June 30th)  
• Project Team: Project Manager, Web Developer, Designer, Content Writer 

1. Project Objectives 

• Improve website user experience (UX) and navigation. 
• Enhance brand identity and visual appeal. 
• Increase website traffic and user engagement. 

2. Key Achievements 

• Successfully launched a new, user-friendly website within the designated timeframe and budget. 
• Implemented new features to improve user navigation and accessibility. 
• Achieved a 20% increase in website traffic within the first month of launch. 

3. Challenges Encountered 

• Delays in content creation due to unforeseen resource limitations. 
• Minor technical challenges during website launch requiring additional development time. 
• Unforeseen changes in client requirements mid-project necessitated adjustments to the design and functionalities. 

4. Lessons Learned 

• Clear communication and early stakeholder involvement are important throughout the project lifecycle. 
• There is a need for buffer time in project timelines to accommodate potential delays and unforeseen changes. 
• The value of iterative design and development processes for adapting to evolving requirements. 

5. Recommendations for Future Projects 

• Implement a more robust content development plan with clear deadlines and resource allocation. 
• Conduct regular risk assessments throughout the project to identify and mitigate potential challenges. 
• Establish a formal change management process to address any modifications to project scope or requirements. 

6. Conclusion 

• The website redesign project was a successful endeavor overall, achieving its core objectives while encountering some challenges along the way. Valuable lessons learned will be integrated into future projects to ensure continuous improvement in project planning, execution, and communication. 

Post-project Review Process Model

A post project review process model typically consists of several key stages aimed at evaluating the project's performance, identifying lessons learned, and improving future project outcomes. Here's a general outline of post project implementation process: 

1. Planning Phase 

• Define the objectives and scope of the post-project review. 
• Identify key stakeholders who will participate in the review process. 
• Establish timelines and milestones for conducting the review. 

2. Data Collection 

• Gather relevant data and documentation related to the project, including project plans, schedules, budgets, reports, and any other pertinent information. 
• Conduct interviews or surveys with project team members, stakeholders, and other relevant parties to gather insights and feedback on the project's performance. 

3. Analysis 

• Analyze the collected data to assess the project's performance against its objectives, budget, schedule, and quality criteria. 
• Identify key successes, challenges, and areas for improvement. 
• Conduct root cause analysis to understand the underlying reasons for any issues or deviations from the plan. 

4. Lessons Learned: 

• Document key lessons learned from the project, including both successes and areas for improvement. 
• Capture best practices and strategies that were effective during the project. 
• Identify any recurring issues or patterns that should be addressed in future projects. 

5. Recommendations: 

• Develop recommendations for enhancing project management processes, tools, and methodologies based on the lessons learned. 
• Prioritize recommendations based on their potential impact and feasibility of implementation. 
• Ensure recommendations are actionable and aligned with organizational goals and objectives. 

6. Report and Presentation: 

• Prepare a post-project review report summarizing the findings, lessons learned, and recommendations. 
• Present the findings and recommendations to key stakeholders, project sponsors, and other relevant parties. 
• Encourage discussion and feedback on the review findings and recommendations. 

7. Implementation of Recommendations: 

• Develop an action plan for implementing the recommendations identified during the post-project review. 
• Assign responsibility for implementing specific recommendations to relevant stakeholders or project teams. 
• Monitor progress on implementing the recommendations and adjust the action plan as needed. 

8. Continuous Improvement: 

• Integrate lessons learned and recommendations from the post-project review into organizational processes and practices. 
• Encourage a culture of continuous improvement by fostering open communication, knowledge sharing, and collaboration among project teams. 
• Regularly review and update project management processes and methodologies based on feedback and lessons learned from past projects. 

How Can We Conduct the Post Project Review?  

Following a structured approach can ensure your post-project review is comprehensive and beneficial. Here's a step-by-step guide: 

1. Preparation 

• Gather materials: Collect project documents, meeting minutes, communication records, and any relevant data (e.g., project budget, timeline, performance metrics). 
• Schedule the review: Choose a suitable time and location, ideally within 1-2 months after project completion, and invite all key stakeholders (project team, client, etc.). 
• Develop an agenda: Outline the review structure, including topics like project objectives, achievements, challenges, lessons learned, and recommendations. 

2. Facilitation 

• Establish a safe space : Foster a collaborative and open environment where participants feel comfortable sharing their perspectives and experiences. 
• Review project objectives and outcomes: Discuss how well the project achieved its initial goals, highlighting both successes and areas where expectations may not have been fully met. 
• Identify challenges and lessons learned: Encourage open discussion about encountered challenges, analyze their root causes, and extract valuable lessons for future projects. 
• Formulate recommendations:  Based on the learnings, discuss and propose actionable recommendations for improvement in future project planning, execution, and communication.  
• Foster a culture of continuous improvement by encouraging team members to enroll in certified project management courses like the Best PRINCE2 Foundation and Practitioner course . 

3. Documentation and Follow-up 

• Document key findings:  Capture the discussion points, key takeaways, recommendations, and action items in a clear and concise report. 
• Share the report: Distribute the post-project review report to all participants and relevant stakeholders for future reference and implementation of recommendations. 
• Follow up on action items: Assign ownership and track the progress of action items identified during the review to ensure continuous improvement is implemented. 

By following these steps and fostering open communication, you can conduct a successful post-project review that turns valuable experiences into actionable insights for future success. 

Post-project Review Template

Here are the download links for post project review templates: 

Best Practices for Conducting a Post-project Review  

Conducting a thoughtful post-project review can be a valuable learning experience, leading to improved processes and future project success . Here are some best practices to follow: 

1. Preparation is key 

• Gather materials:  Collect project documents, data, and meeting minutes for reference. 
• Schedule the review: Choose a suitable time within 1-2 months of project completion and invite key stakeholders (team, client). 
• Develop an agenda:  Outline topics like project objectives, achievements, challenges, and recommendations. 

2. Foster a safe and open environment 

• Set ground rules : Promote respectful communication and encourage honest feedback. 
• Focus on learning, not blame: Analyze challenges constructively and avoid dwelling on individual mistakes. 
• Actively listen and acknowledge contributions:  Encourage participation and value everyone's perspectives. 

3. Structure the discussion 

• Review project goals and outcomes: Discuss how well the project achieved its objectives. 
• Identify key achievements and challenges: Highlight successes and analyze encountered difficulties. 
• Extract valuable lessons learned: Identify areas for improvement and actionable steps for future projects. 
• Develop concrete recommendations:  Propose specific changes to enhance future project management practices. 

4. Document and follow up 

• Generate a report: Capture key findings, lessons learned, recommendations, and action items. 
• Share the report:  Distribute it to all stakeholders for reference and awareness. 
• Track action items: Monitor progress and ensure recommended improvements are implemented. 

By following these best practices, you can conduct a comprehensive and effective post-project review, unlocking valuable learnings for continuous improvement and future success. 

Tips to Prepare for a Post-project Review 

Preparing for a post-project review is crucial for maximizing its effectiveness. Here are some tips to ensure you're ready: 

• Gather Documentation:  Collect all project-related documents, including plans, reports, and correspondence, to provide comprehensive context. 
• Equip yourself to conduct insightful post-project reviews by strengthening your project management foundation with KnowledgeHut's courses on Project Management , ensuring you extract valuable learnings and optimize your future projects. 
• Reflect on Goals:  Review the project's initial objectives, milestones, and success criteria to evaluate performance against expectations. 
• Compile Feedback:  Solicit feedback from team members, stakeholders, and clients through surveys, interviews, or feedback forms to gather diverse perspectives. 
• Analyze Performance: Assess the project's performance in terms of budget adherence, timeline adherence, quality of deliverables, and stakeholder satisfaction. 
• Identify Lessons Learned: Reflect on successes, challenges, and unexpected issues encountered during the project to extract valuable insights. 
• Prepare Recommendations:  Brainstorm actionable recommendations for process improvements, resource allocation, and risk mitigation based on lessons learned. 
• Create a Structured Agenda: Plan the review meeting with a clear agenda to ensure all relevant topics are addressed effectively. 
• Set Objectives:  Clarify the purpose and desired outcomes of the review to guide discussions and decision-making during the meeting. 

Conclusion 

To conclude, post project reviews are really important for teams to get better at what they do. It's like looking back at a project and figuring out what went well and what didn't. The more people involved, the better because everyone can share their perspective. These reviews help clear up any confusion and solve problems. 

But for these reviews to work well, it's crucial to plan them properly and follow up afterward. Planning ensures that the review stays on track, and follow-up makes sure that any issues identified actually get fixed. So, good planning and following up after the meeting are key to making post-project reviews successful. 

Frequently Asked Questions (FAQs)

Post-project analysis involves evaluating the overall performance, outcomes, and deliverables of a completed project. It includes assessing adherence to budget and timeline, analyzing project objectives, and identifying lessons learned to enhance future project execution.

The project timeline outlines the planned schedule for completing project tasks and milestones. In the post-project review, we assess whether the timeline was adhered to or if there were any deviations, identifying factors that influenced the project's schedule and exploring opportunities for improvement in future projects.

The after-project review is called a Post Project Review. It’s a structured analysis conducted after a project's completion to evaluate its successes, challenges, and overall effectiveness.

To write a post-project summary, briefly outline the project's objectives, key achievements, challenges faced, lessons learned, and recommendations for future projects. This helps document valuable insights for continuous improvement.

To run a post-project review, prepare by gathering project documents and scheduling a meeting with key stakeholders. During the review, discuss project performance, identify lessons learned, and propose actionable recommendations for future projects.

Kevin D.Davis

Kevin D. Davis is a seasoned and results-driven Program/Project Management Professional with a Master's Certificate in Advanced Project Management. With expertise in leading multi-million dollar projects, strategic planning, and sales operations, Kevin excels in maximizing solutions and building business cases. He possesses a deep understanding of methodologies such as PMBOK, Lean Six Sigma, and TQM to achieve business/technology alignment. With over 100 instructional training sessions and extensive experience as a PMP Exam Prep Instructor at KnowledgeHut, Kevin has a proven track record in project management training and consulting. His expertise has helped in driving successful project outcomes and fostering organizational growth.

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How to Create a Successful Project Presentation

Written by: Unenabasi Ekeruke

You’ve spent time working on a project that could be a potential game-changer for your company or client. Now you’re buzzing to present it to your team, investors and other key stakeholders.

Creating and delivering project presentations can be nerve-racking and you probably have one question running through your mind.

How do you get the decision-makers to understand your project or secure their buy-in?

Considering that some companies have had about 12% of failed projects in the past year, you want to create presentations that are not only convincing but memorable.

With the right project presentation deck, you can win and keep your audience’s attention long enough to explain project details and why it’s sure to succeed.

Not sure how to create successful project presentations? We’ve got you covered.

This article will show you how to set project goals and create winning presentations that take your project to the next level.

The best part is that you don't need professional design skills to create presentations with Visme . Browse through our exquisite collection of professionally designed presentation templates to get started. Or sit back, relax and let our AI presentation maker do all the hard work for you.

Here’s a short selection of 8 easy-to-edit project presentation templates you can edit, share and download with Visme. View more templates below:

Let's get to it.

1 Set Goals for Your Project

Before you dive into the main details of your project presentation, you want to answer these questions:

• What is your project set out to achieve?
• Why is it important for you and your team to achieve your set goals?
• How do you plan to communicate your goals to your audience?

If you have to make long guesses before answering these questions, you’ve got a lot of work to do.  

Here’s what you should know. Beautiful or well-articulated project presentations aren’t a substitute for project planning. Without clear goals, your project is already set up to fail. And your investors might think, “why bother listening?” 

Many project managers tend to rush through the goal-setting phase, but we don't recommend this. That’s because you could be setting yourself up for failure.  

Once you clearly define your project goals, you can get stakeholders to buy into them. 

Now the question is, how do you set goals for your project and achieve them? One way to do that is by using the SMART goal setting method. 

Setting SMART Project Goals

SMART is an acronym that stands for S pecific, M easurable, A chievable, R elevant and T ime-Bound.  

SMART goals are a staple for planning and executing successful projects. It takes a deeper look into the finer details your audience care about, such as:

• Project plan and schedule,
• Project timelines,
• Milestones, 
• Potential roadblocks and more

For example, let's say your project aims to improve customer experience on web and mobile devices. Notice this example describes the end goal. But it doesn’t specify how you’ll work to enhance customer experience. 

Here’s how using SMART goals provides direction for your planned project. 

When setting your goals, be clear and specific about what you want to achieve in the end. 

A specific goal could be: “We want to build a responsive website and mobile app for our company to improve customer experience. This project will require inputs from our product design, software and marketing department”.

Measurable  

During your presentation, you'd have to answer questions like:

• What metrics will you use to determine if you meet the goal? 
• How will you know you’re on the right track? 

Having metrics in place will help you evaluate your project. Plus, you’d be able to monitor progress and optimize your project to achieve better results.

It doesn’t matter if you’re planning a short-term or long-term project. Ensure you set metrics and milestones that count towards your goal.

From our earlier example, a measurable goal could be to have: 

• Over 100,000 mobile app downloads on Google Playstore and Apple App Store. 
• A 20% bounce rate on your website and a 15% conversion rate on mobile and web. 

Attainable  

One of the most critical questions you want to ask during goal-setting is, “Can we achieve our set goal?” Do we have the resources to accomplish the goal within the available time frame? 

If the answer is no, then you’d have to consider what it would take to achieve those goals. This may require adjusting your goals or the resources needed to achieve your goal. 

Although it’s okay to be ambitious, you should also be realistic.  For example, getting 200,000 app downloads in one week could be overly ambitious if you’ve just launched your app. However, if you set out to achieve that goal in three months, that could make your project practicable. 

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Your project goals need to align with your broader business goals. Are your goals relevant to the growth and success of the company?  Are they worth allocating resources for?

For instance, if your company is B2B and doesn’t plan to expand to the B2C market, launching an e-commerce website would be an irrelevant goal. 

Time-Bound  

Regardless of your project type and size, you should set time frames. Setting target dates for deliverables creates a sense of urgency and motivates you to hit your goals. 

From our example above, a time-bound goal could be “We aim to achieve 100,000 mobile app downloads and a 15% conversion rate by the end of the fiscal year. Our company will launch the mobile app by Q3 with a robust marketing campaign that will run through the end of next fiscal year.”

Setting SMART goals doesn’t have to be a challenging task. Use the template below to set project goals that position your business for success. 

Communicate Project Goals to Your Team Members 

After you've set your goals, your team will play a key role in helping you achieve them. So you ensure they understand these things: 

• Why the project goals are in place
• What it's supposed to deliver for your business and customers
• How their role, team and department contributes to the success of the project

Unless you’re clear on this, the project can derail and move in all sorts of unwanted directions. 

Rather than slam the goals you’ve set on your team, make it a collaborative effort.  Spend time talking to your team and stakeholders about the project goals. 

Don't limit your communication to people within your department. You can reach out to people in other departments like sales, operations, finance, etc., to see how well your goals align with theirs. 

To give your team a better understanding, you can communicate your project goals in a variety of ways, including:  

• Visuals (videos, images, charts, infographics, etc.)
• Verbal presentation
• Documentations

By doing that, you’re sure to get their valuable feedback, buy-in and commitment to the project. Plus, getting your team on board with your project plan will up your chances of successful execution.

2 Lay Out Your Project Plan  

Once you’ve set your goals, the next big step is to outline how you'll achieve them. An excellent place to start is by organizing your project into an actionable plan and steps for execution. 

You might wonder why this step is important for creating a successful project presentation. 

Whether you’re planning a small or big project, writing a detailed plan, structure and layout puts everything into perspective. It eliminates vagueness and helps your audience grasp the project roadmap without missing the points.

Your project plan should contain the technical and non-technical project details. Therefore, you want to give yourself an edge by using a project presentation template that clearly explains all the activities and steps. 

Not only that, your presentation structure should be simple and easy to follow.

Depending on the project type, your plan could include key details such as:

• The goals and objectives you've outlined earlier
• Your project scope, methodology and framework
• Project milestones, deliverable and acceptance criteria
• Project schedule and timelines 
• Resources and budget estimates, etc. 

There's no hard and fast rule for laying out your project plan. However, if you want to create a memorable plan that will keep your audience engaged, you could break it down into three parts, including:

Introduction

• Conclusion and key takeaways

Your introduction should provide a brief overview of what you’re going to talk about and why it’s relevant to your audience. You could start by writing down the project name and the executive summary. 

Think of your executive summary as an abridged version of the project plan. 

If your audience read only your executive summary, would they have all the information they need about your project? If the answer is yes, your executive summary has served its purpose. 

The length of your executive summary will depend on what you intend to cover in your project plan.  However, we recommend keeping your executive summary one or two pages long.

You can include key information such as:

• Objectives of the project
• Key points of the project plan 
• Results, conclusions and project recommendations

Keep in mind that not everyone will have the time to dive into the details of your project plan.  

Having a snapshot of your project brings clarity to key stakeholders and collaborators. It also enables people who aren't actively involved in the project to understand it at a glance. 

Ready to create your own presentation in minutes?

• Add your own text, images and more
• Customize colors, fonts and everything else
• Choose from hundreds of slide designs and templates
• Add interactive buttons and animations

The body of your project plan is where you have the full project details and everything relevant to its success.

Here you can break your project into deliverables, tasks, milestones and schedules (start and end dates). 

Ensure you precisely define the resources you need to complete the project, including finances, team, time, technology, physical resources and more.

This is the part where you sum up your project plan with key takeaways. Your conclusion should include what you expect from your audience, including key action points and next steps.

Writing your intro, body and conclusion may sound like a lot of information. But instead of writing multiple pages of text, incorporating visuals can make your project presentations more effective.

By using images, videos, infographics and charts , you can capture all the vital information and help your audience understand your message better. 

Visme presentation templates are effective for visualizing different sections of your project plan. They are professionally designed and easy for anyone to craft high-quality project plans that keep their team on track. 

Use the project plan templates below to kickstart your project planning process .

3 Outline the Problem and Solution

You've just spent time crafting your project action plan. Now it’s time to communicate your project plan and goals with your audience.  

Project presentations are a lot like sales pitches. Whether you’re presenting your project plan to clients or creating a pitch deck for investors, your job is to keep your audience hooked right from the start till the end.

One of the most potent ways of grabbing your audience's attention is by highlighting their pain points. 

It’s not enough to have beautiful slides that showcase your amazing product features and project activities. 

Make sure you set up your project presentation to:

• Outline your audience pain points
• Emphasize how your project, product or service works to address their pain points
• Explain how they’ll benefit from using your product or investing in your project

In a nutshell, your audience should have a clear insight into how your project makes their life better. When they’re clear on this, they’ll most likely listen to the solutions you bring to the table and take the desired action.

Don’t make sweeping assumptions about your audience. 

If you’re looking to get them on board, dedicate a slide to discuss their problems and solutions. Make them understand how your project benefits them.

Not sure what your audience's pain points are? Go ahead and do these things:

• Run a persona survey or interview existing customers. This will help you build a data-driven user persona that you can use for all types of business and marketing decisions.
• Talk to your customer support and success team . They have close relationships with your customers, so they know their challenges and what they want. If they don’t know these things, do them a favor and create a customer success program . 
• Interact with your community, ask for feedback and involvement. The more you engage with your consumers, the more you understand their challenges, work toward solving and get them invested in your brand.
• Keeping an eye on relevant social media trends,  Twitter hashtags, Facebook trends 
• Join relevant online forums like Quora, Reddit, Stack Exchange, etc. 

RELATED : How to Write an Effective Presentation Outline

4 Keep Your Presentation Slides Short

When creating project presentations, prioritize quality over quantity. Be sure to keep your slides short and simple. When you do this, your audience will be glad you value their time. 

Remember, this isn’t the time to slam your audience with lengthy and irrelevant jargon. Instead, keep your slides on topics and hit the main points without the boring and unnecessary details.

Here’s why you need to keep your presentation brief:

• Concise presentation slides are not only powerful, but they are also memorable.
• Studies have shown that during project or business presentations , attention levels drop sharply after 30 minutes . By creating lengthy presentations, you risk losing your audience's attention halfway. 
• Nobody wants to sit and watch you flip tons of slides for hours. With shorter slides, you can capture your audience's attention and get them to focus on the message.
• Most people might have limited time or have short attention spans. So they’d want to quickly digest information and move on to the next best thing. 

How do you keep your project presentations short? 

• If your slide doesn’t add value to your presentation, it shouldn’t earn a spot on your deck.
• Supercharge your slide deck with captivating visuals that capture more information 
• Adopt proven methods for preparing your slide

For example, the 10/20/30 rule by Guy Kawasaki is one of the most popular methods used by experts. The rule recommends using ten slides for 20 minutes presentations (about two minutes per slide). It also specifies using a font size of at least 30 for text.

This will enable your audience to digest the messages on your screen while you’re talking. 

Keep in mind that this isn’t an iron-clad rule for presentation. There are other rules such as Pecha Kucha method , Takahashi method, Lessig method, etc. You can adapt any of these rules to suit your project presentation needs.

5 Use Less Text and More Visuals 

Another great way to keep your slides brief yet interesting is using less text and more visuals. 

Remember, your slide should aid your verbal presentation and not replace it. So you want to avoid crowding too much information on one slide. 

Cluttering your presentation with too much text could: 

• Overwhelm your audiences and bore them
• Shift your audience's attention to the text, making your presentation less effective.

Instead, use one slide to present each idea. Marketing guru Seth Godin recommends no more than six words per slide .

People retain more information when it’s presented in bite-size chunks and visuals. This applies to B2B, B2C audiences, project managers and corporate executives.

About 59% of business executives say they’d rather watch a video about a topic than read about it. Hence the need to supercharge your project presentation with compelling visuals that capture and bring your audience’s attention right where you want it. 

Steve Jobs’ MacWorld Keynote presentation in 2007 is an excellent example of how to enhance your presentation with compelling visuals. 

During the presentation, Steve Jobs used live and interactive visuals to show how the iPhone 1 works. 

Read on to learn more tips on creating engaging presentations that will wow your audience. 

With Visme's presentation maker , you can make stunning project presentations with a rich blend of text and compelling visuals. Hook your audience and inspire action with stellar project presentation templates like the one below. 

6 Use Quality Visuals, Diagrams and Presentation Aids

Visuals are important for making successful project presentations. Beyond grabbing the audience’s attention and keeping them engaged, viewers recall 95% of a message when presented in visual form. But when shared via text, they retain only about 10%. 

There are many types of visual aids you can use in your presentations, including:

• Graphs and charts
• Heat and choropleth maps
• Scatter plots 
• Screenshots and more

Using images and videos will up your chances of getting audience engagements and positive responses to your call-to-action (CTA).  

Gantt charts , whiteboard drawings and mind maps are ideal for visualizing early-stage project designs. You can use charts, diagrams, maps and trees to present the project architecture for technology-related projects. 

If you’re working on product development projects, consider adding sketches, flowcharts , models and prototypes to your slide. 

Pie charts are excellent for showing percentages. Vertical bar charts indicate changes over time, while horizontal bar charts help you compare quantities. 

Infographics are perfect for visualizing data and explaining complex information like market trends.

Here’s the interesting part. Visme has the tools you need for every job. The software allows you to add different visuals, infographics , charts and graphs to your deck and customize them to suit your needs. 

You can change design, text and background colors, add or remove legends, animate charts, etc. 

You can also use maps to represent geographic information. Or, use progress bars, thermometers, radials and widgets to visualize stats and figures as shown in the template below.

When adding visuals to your slide, don’t go overboard. Stick to a minimum of two images per slide. In addition, make sure your visuals are relevant to your project presentation.

While designing your presentation slides , always stick to high-quality visuals.  Blurry or low-resolution images or videos can be a major turn-off for viewers. 

With high-quality visuals, your presentations will be crisp and clear, even on large screens. 

The slide below is an excellent example of how to power your presentations with compelling visuals.

7 Pay Attention to Design 

Want to create impressive presentations that pop? If the answer is yes, you need to pay attention to your design details. Your design can make or break your project presentation. 

Whether you are an experienced designer or a novice, design tools like Visme give you an edge. You can create compelling presentation designs for your business in a few minutes.

The beautiful thing is that you don’t have to break the bank to make stunning project presentations. You'll find beautiful ready-made templates and millions of stunning royalty-free images for your slides. 

Here are tips you should consider while designing your slides.

Use the Right Color Combination 

If you want to make your presentations appealing, use color moderately. 

We get it; everyone loves color. But using too many colors can make your presentations look chaotic and unpleasant.

Your color choice can influence how your audience grasps and responds to your presentation. A general rule of thumb is to pick colors that evoke positive emotions in your audience. 

For example, warm colors like yellow, orange and red convey feelings of excitement and positivity. On the other hand, cool colors (blue, green and violet) reflect an aura of calmness. 

When combining colors, aim for a balanced color scheme. For example, if your slide or image background is dark, your text and design elements should have bright colors. This contrast will make your project presentation legible and visually appealing.

You can learn about color psychology and how to use it in your next presentation design by watching the video below. 

Use Clear and Consistent Typography 

Optimizing your typography can make a difference in how people perceive your message. So you want to make sure your slide looks organized, professional and sends the right message. 

Here’s how you can make this happen:

• Use fonts that embody the spirit of your brand
• Keep your text styles consistent throughout your presentation. We recommend you stick to a maximum of three fonts.
• Avoid fancy fonts and tiny text that strain the reader's eyes. Rather use fonts like Arial, Time News Roman, Calibri and other legible fonts suited for small and large screens. 
• Use a font size of at least 30 for the body text and 36 for titles.

In addition, remember to present your text using the color scheme we mentioned earlier. This will keep your text visible over your background. 

Take a look at this slide from one of our presentation templates. Notice how the design, fonts and color combination blends in to make the visuals pop. 

8 Start With a Presentation Template

Whether you’re a newbie or pro, creating project presentations that pack a punch can be time-consuming.

Let’s say you’ve got a deadline looming. You’d have to deal with writing your project outline, preparing your slide notes, designing your slides, sourcing and incorporating visuals and more. 

Handling these things from scratch could slow you down or make your presentations untidy. 

Using the best presentation templates could save you from all the stress. They help you make professional-looking project presentations fast and easy.

Since the slides are pre-designed, you’ll find a place to insert every possible piece of content you need. Be it a progress bar, chart, graph, table, video or image, the design is right there. 

All you need to do is type your content, input data or insert the image. And boom, your presentation is ready to go. 

In addition, using presentation templates offers brand consistency in terms of font, style, layout, colors and overall design. You can customize and share templates with your project team to keep your presentations uniform. 

The title and main body slide, image and chart layout and fonts are set in the template. Therefore formatting your slide becomes a breeze—no more messy or cluttered project presentations. 

Visme has a wide selection of templates designed to make your presentations shine. You’ll find millions of pixel-perfect graphics, icons, design elements and professionally designed templates for any purpose, industry and project type. 

Regardless of your skill level, you can customize your templates like the one below. Just add your content and your project presentations will be ready in a few minutes. 

9 Present Your Project Like a Pro

If you follow all the tips we shared above, you’ve probably got the perfect project presentation on paper.  Great stuff, but your job isn’t done yet. 

Your delivery is the final piece of the puzzle, and you’ve got to make it count. 

Here’s the thing. Your presentation could flop if the delivery isn’t convincing. Hence the need to plan your delivery and drive your message across with passion and enthusiasm. 

Here's how to deliver project presentations that leave an impact.

Practice Makes Perfect 

Did you know that Steve Jobs used to spend two days prepping for presentations? Yes, you read that right. 

Practice is one of the key steps to nailing your delivery. 

You can practice by reading out loud in your quiet space. While you’re at it, make audio and video recordings and watch them repeatedly.

Ask your friends and colleagues to serve as a test audience and give feedback on your presentation.

This run-through will help ensure your presentation captures the main points within the allotted time. It will also help you maintain the correct body posture during your project presentation. 

Make time to check if the equipment is working and get familiar with the settings and operations. This is especially important if you plan to use video or audio in your slides.

Start With a Strong Opening 

Your audiences could have short attention spans, so make those first moments count. With solid openings, you can hook your audience and set the mood for a successful presentation. 

Steve Jobs’ 2005 Stanford commencement speech at Stanford is an excellent example of having a solid opening. With over 4 million views on YouTube, it’s one of the most memorable and watched speeches in history.

Notice how he hooks the audience with powerful anecdotes about his life, beginning from dropping out of college. And then, he goes on to share the lessons he learned in his early days at Apple, losing his job in 1985 and reflections on death. 

Here’s how to make an excellent opening speech that grabs the audience’s attention and convinces them you’re worth listening to:

• Ask a question
• Tell a compelling story
• Share mind-blowing facts and statistics
• Show captivating video and visuals that spark curiosity 
• Open your presentation with humor 

Be sure to tailor your opening hook to your audience. To make this effective, it’d help to know about your audiences, including their likes, dislikes, cultural and ethical dispositions, etc.

If you want to learn more about making captivating presentation openings and more, read our guide on starting a presentation .

While presenting your project, focus on your audience’s needs. By doing this, you’ll build an emotional connection and drive action. 

However, don’t go overboard. Be genuine and focus on getting the points across to them. This way, you’ll gain their trust and build excitement about your project. 

Keep in mind that everything may not go as planned. It’s best to have backup materials and be flexible enough to make necessary adjustments. Preparing for unexpected events will give you more control over them.

End Your Presentation on a High Note

After you've delivered a fantastic presentation, make sure you wrap it up in a memorable way. Doing this will leave a lasting impression and nudge your audiences to take action. 

One way to end your project presentation is to use a powerful call to action. 

You can also tell memorable stories, summarize the main points and highlight compelling figures about the project. 

For example you can mention some really intriguing figures like: 

• Expected growth rate, return on investment and profit margin
• Potential company valuation in the next five to ten years. 
• Projected earnings and market position etc. 

The goal is to hype your audiences and stimulate them to take action.  

You can check out our other article to learn more about ending your presentation on a great note. 

Get To Work: Create Powerful Project Presentations With Visme

Creating a successful project presentation starts with setting your goals and having a clear plan to achieve them. It also requires crafting compelling content, paying attention to design and excellent delivery.  

If you’re going to close those deals, you need a solid pitch deck to explain your project details and why it will succeed. We recommend using an intuitive project presentation software like Visme . 

Visme is the perfect design tool for creating stunning and engaging project presentations .  With Visme, you’ll have access to a wide range of features and tools to help bring your project ideas to life.  

The tool has hundreds of presentation templates, design elements, font styles, built-in stock images and videos, data visualization tools and more to make your project presentation a hit.  You can download your design in different formats and share it across multiple social media channels. 

Now you have all the tips and tools for nailing your next project presentations. Go ahead and make it memorable with Visme's project presentation software.

Create beautiful presentations faster with Visme.

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About the Author

Unenabasi is a content expert with many years of experience in digital marketing, business development, and strategy. He loves to help brands tell stories that drive engagement, growth, and competitive advantage. He’s adept at creating compelling content on lifestyle, marketing, business, e-commerce, and technology. When he’s not taking the content world by storm, Unenabasi enjoys playing or watching soccer.