through ProQuest.
The UW Libraries and the Graduate School are committed to the goal of sharing graduate students’ research as soon and as widely as possible, while allowing students to temporarily limit access to their theses and dissertations for such reasons as to support formal publication in journal article or book form or to allow time for filing patents. Below are some examples of how students may wish to use these options to support their publishing or intellectual property-protection goals.
Immediate availability | Immediate Open Access or UW only for 1-2 years | |
Immediate availability | Check publication agreements for right to include in dissertation and possible embargo requirements. Choose appropriate delay if needed. | |
Immediate availability | Immediate Open Access, or UW only for 5 years | |
Delay release for 1 year | No access for 1 year |
1 Marisa L. Ramirez, Joan T. Dalton, Gail McMillan, Max Read and Nancy H. Seamans, “Do Open Access Electronic Theses and Dissertations Diminish Publishing Opportunities in the Social Sciences and Humanities,” College and Research Libraries 74 (July 2013): 368‐80, http://crl.acrl.org/content/74/4/368.full.pdf+html .
2 Marisa Ramirez, Gail McMillan, Joan T. Dalton, Ann Hanlon, Heather S. Smith and Chelsea Kern, “Do Open Access Electronic Theses and Dissertations Diminish Publishing Opportunities in the Sciences?” College and Research Libraries 75 (November 2014): 808-21, http://crl.acrl.org/content/75/6/808.full.pdf+html .
3 Jill Cirasella and Polly Thistlethwaite, “Open Access and the Graduate Author: A Dissertation Anxiety Manual,” pp. 203-224 in Open Access and the Future of Scholarly Communication: Implementation (Kevin L. Smith and Katherine A. Dickson, eds.: Rowman and Littlefield, 2017), http://academicworks.cuny.edu/gc_pubs/286/ .
4 Kyle K. Courtney and Emily Kilcer, “From Apprehension to Comprehension: Addressing Anxieties about Open Access to ETD’s,” pp. 225-244 in Open Access and the Future of Scholarly Communication: Implementation (Kevin L. Smith and Katherine A. Dickson, eds.: Rowman and Littlefield, 2017).
5 William Germano. 2013. From Dissertation to Book, 2d. ed. : University of Chicago Press.
6 Beth Luey (ed.). 2008. Revising Your Dissertation: Advice from Leading Editors. University of California Press.
When you submit your ETD for review and publication, you will be required to read and accept two separate publishing agreements. You will also have to decide whether to publish your work right away or to delay its release. Additional pages within this section will outline all the considerations to keep in mind, when deciding how to make your work available to the scholarly community.
All students writing a thesis or dissertation should review the UW Libraries Copyright Research Guide . Understanding copyright law is another critical aspect as you write your thesis or dissertation. As you compose your work, ask yourself the following questions:
There are no required fees , although you have the option to register your copyright via ProQuest for a fee. If you want to order bound (paper) copies of your document, you may do so through the UW Copy Centers or through ProQuest. Questions should be directed to the UW Copy Centers or to ProQuest at 1.800.521.0600 ext. 77020 — available 8 a.m.–5 p.m. EST, Monday through Friday (excluding U.S. holidays).
I created an account in the etd administrator site, but i’m not ready to submit my etd. can i come back to my account later.
Yes. If you need to finish your submission later (for instance, if you need to update your PDF file before uploading it), you can save your information and come back to finish. No information will be lost.
Once your thesis/dissertation is submitted, no additional changes to the document are allowed with the exception of a major data error in the document. In this circumstance, a letter outlining the necessary changes is required from your supervisory committee chair.
Submissions are reviewed by GEMS advisors for formatting requirements for the three required sections — title page, copyright page, abstract — before they are delivered to ProQuest for publication. We are checking for accuracy and consistency. Refer to the Formatting Guidelines section on this page for detailed information.
We try to review all ETDs as they are received, but if you submit early in the quarter it may not be acted on immediately. If you need to confirm completion of your degree requirements to an external agency or employer, please access the request for letter of certification in the forms section of our Additional Resources page (once your degree has posted to your UW transcript, we can no longer issue this letter). In general, ETDs are reviewed in the last two to three weeks before the quarter ends and after the last day of the quarter. When your submission has been accepted by a GEMS advisor, you will receive email confirmation.
When your ETD is successfully submitted and pending review, the status will read “submission in review.”
This depends on the type of access restrictions you selected when creating your account. However, your submission will be delivered to ProQuest for publishing four to six weeks after graduation and you will receive email confirmation when this has occurred. It should be available in UW ResearchWorks around the same time.
After you receive the email confirmation that UW has “delivered” your submission (ETD) to ProQuest, you should please refer to the ProQuest customer service guidelines for the expected delivery date of your order.
If you encounter these types of situations, contact Graduate Enrollment Management Services (206.685.2630 or [email protected] ) as early as possible and no later than the last day of the quarter in which you intend to graduate.
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You must follow the University of Minnesota formatting and submission guidelines . The guidelines found in your department or in the University Library to format your thesis may not meet current formatting guidelines. The Graduate School website includes additional writing resources for graduate students that may support you while writing your dissertation or thesis. GSSP cannot provide technical support.
+ the full text of the thesis.
Requirements: The full text must be in Adobe PDF format and must be one file. "Full text" refers to all introductory pages, the body of the manuscript, bibliography, and appendices.
Requirements: Every page of the thesis, including all appendices, notes, and the bibliography, must have top, left, right, and bottom margins of 1 inch (2.6 cm).
Additional recommendations: If intending to print your manuscript, a left margin of 1.5 inches (3.9 cm) is recommended.
Requirements: You are responsible for correctly numbering and organizing sections in your thesis. Page numbers cannot be placed on the left-hand side (portrait orientation) or the top margin (landscape orientation) of the thesis.
Requirements: Color may be used in tables, charts, or graphs. However, references to color may not be made, as reproductions may be in black and white. Identification of lines and figures on graphs and charts must be made clear by the use of line symbols rather than variation in color. Captions may be single-spaced.
Additional recommendations: A list of figures is recommended if you include figures, and a list of tables is recommended if tables are included in the dissertation. Students should follow the standard within their field of study. If included, each list must contain the page number of where each figure or table can be found in the thesis. The list of figures or list of tables must be represented in the table of contents if included in the thesis.
Requirements: The bibliography may be single-spaced and should appear either at the end of each chapter, or before the appendix . Students should follow the standard within their field of study. If a cumulative bibliography is used, the bibliography must be represented in the table of contents.
It is recommended that students include an abstract following the standard within their field of study.
Requirements: If included, the abstract may appear as a comprehensive section in the introductory materials or as a section in each chapter.
You may need to delay the release of a thesis or dissertation to the public. During this holding period, GSSP will not release the thesis/dissertation to the public. Any copies of the thesis/dissertation purchased through ProQuest will be fulfilled after the hold expires. ProQuest has assembled a guide to help you decide if you need to hold your thesis/dissertation .
At one time, you may request a hold that is:
If needed, you may also submit an extension to your first hold request. You can hold your thesis/dissertation for up to 4 years total. This is in accordance with the University of Minnesota Board of Regents’ policy regarding the withholding of research results. You are responsible for extending the hold request before the expiration date if necessary.
When your hold or your extension expires, your thesis/dissertation will be released for circulation to ProQuest, University Libraries, and the University Digital Conservancy (part of University Libraries). We will not contact you when the hold or extension expires. We are unable to honor any hold requests that we receive after the thesis/dissertation has been released.
If you have questions or would like to release the hold on your thesis/dissertation before the expiration date, please contact GSSP .
Guide to writing your thesis/dissertation, definition of dissertation and thesis.
The dissertation or thesis is a scholarly treatise that substantiates a specific point of view as a result of original research that is conducted by students during their graduate study. At Cornell, the thesis is a requirement for the receipt of the M.A. and M.S. degrees and some professional master’s degrees. The dissertation is a requirement of the Ph.D. degree.
The Graduate School sets the minimum format for your thesis or dissertation, while you, your special committee, and your advisor/chair decide upon the content and length. Grammar, punctuation, spelling, and other mechanical issues are your sole responsibility. Generally, the thesis and dissertation should conform to the standards of leading academic journals in your field. The Graduate School does not monitor the thesis or dissertation for mechanics, content, or style.
A “papers option” is available only to students in certain fields, which are listed on the Fields Permitting the Use of Papers Option page , or by approved petition. If you choose the papers option, your dissertation or thesis is organized as a series of relatively independent chapters or papers that you have submitted or will be submitting to journals in the field. You must be the only author or the first author of the papers to be used in the dissertation. The papers-option dissertation or thesis must meet all format and submission requirements, and a singular referencing convention must be used throughout.
The dissertation and thesis become permanent records of your original research, and in the case of doctoral research, the Graduate School requires publication of the dissertation and abstract in its original form. All Cornell master’s theses and doctoral dissertations require an electronic submission through ProQuest, which fills orders for paper or digital copies of the thesis and dissertation and makes a digital version available online via their subscription database, ProQuest Dissertations & Theses . For master’s theses, only the abstract is available. ProQuest provides worldwide distribution of your work from the master copy. You retain control over your dissertation and are free to grant publishing rights as you see fit. The formatting requirements contained in this guide meet all ProQuest specifications.
Copies of Ph.D. dissertations and master’s theses are also uploaded in PDF format to the Cornell Library Repository, eCommons . A print copy of each master’s thesis and doctoral dissertation is submitted to Cornell University Library by ProQuest.
The final few months of a phd can often be the hardest, so here are a few tips from a doctoral candidate who recently submitted her thesis.
You know the transitional phase of childbirth, where a woman says she can’t go on and the midwife will say that means you’re nearly there? Well, I’m hoping that it is the same with this thesis.
About a month before submitting my thesis , I found myself uttering this sentence (working on ancient infertility inevitably means that any analogies I make are related to childbirth in some way). This was at the stage where the tiredness had really set in, but it was also the point where the end was in sight and I finally began to believe that my thesis could be completed before the deadline for submission.
As anyone will tell you, the final few months before submitting a PhD thesis are a whirlwind. There are drafts and redrafts being pinged back and forth between you and your supervisors. That section of a chapter that you’ve been (often with good reason) putting off for the past three years can wait no longer. There are corrections to be made, references to chase, a bibliography to check and arguments to refine – and all you really want to do at this point is lie down in a dark room and pretend that the world doesn’t exist (this may have been just me, but I suspect it’s fairly common).
Although slightly manic, as the thesis came together I actually found that I enjoyed the final stages of thesis writing. Admittedly this may have been an academic version of Stockholm syndrome (where kidnap victims start to identify with their captors), but I learned a lot in those last few months before submission.
Having had some time to reflect, I thought I would share some of the tactics I employed to get my thesis written, things that helped me to keep my sanity – and one thing that meant that I nearly missed my deadline.
Get organised
In the final few months before submission, your world shrinks somewhat and your thesis is likely to become if not the only thing in your life, one of the few things that can grab your attention. Although this is true to some extent throughout your PhD, it does step up a gear at this point. Knowing that this would be the case a couple of months before submitting, I decided to get organised.
In terms of thesis, this meant going through all the criteria for submission from how to set out the title page to downloading the form that I needed to complete when I submitted. I also made sure that I had all the paper and ink cartridges I would need for printing. I also sorted out all the non-thesis things that needed to be done before submission. I wrote birthday cards, booked appointments and did anything I could that would mean I needed to keep as little as possible in my head and fewer things to distract me.
‘Thesis brain’
Unfortunately, being so focused on one thing means that inevitably other things fall out of your brain. This might be a case of not being able to remember simple facts or completely forgetting people’s names. In my case, it was forgetting that the university library doesn’t open on a bank holiday (let’s be honest, forgetting that it actually was a bank holiday). If your brain deems something non-essential, it may well refuse to recall it.
I termed this phenomena “thesis brain” and, if it does happen to you, rest assured that you probably aren’t losing your memory and it is (mostly) reversible once you've submitted. The other positive of thesis brain is that it gives you some interesting stories to tell post-submission (one of mine includes two suspected cases of Ebola – don’t ask).
Plan some time out
With a deadline looming, it’s easy to fall into the trap of thinking “I don’t have time to stop”, but you do, and it’s essential that you do. This doesn’t have to be a big night out, and to be honest you will probably be too tired at this point anyhow. Take an hour out to have coffee with a friend or dinner with family or anything that involves communicating with another human being.
Admittedly, had I read this advice six months ago, I would have thought two things: a) what an obvious thing to say; and b) it’s OK for you to say that but I really don’t have time. However, in the middle of submitting a thesis, it’s easy to forget and, although it’s taken me a long time to learn this, taking that time out will make you more productive in the long run, I promise.
Beware of the inevitable guilt trip
On the subject of taking time out, this seems the perfect time to mention guilt . For me, and probably a lot of people, writing and guilt go together. From asking myself why hadn’t I read/written this before now, to “what on earth was I thinking taking a week off last Christmas?”: I could beat myself up about anything. About two months before submitting, I realised that I was spending too much time and energy (of which I had little to spare) on asking myself why I hadn’t done something already rather than getting tasks completed now.
In the end, I told myself that there was time to beat myself up after submitting (although to be fair, after the thesis was finished it didn’t matter any more) and right now it was about getting on with it – this telling-off was the best thing I ever did and freed me to get on with finishing the thesis.
There is no right way to complete a thesis
Of course, there are guidelines to follow and standards to be met, but how you go about getting there is unique to you. Just because Bob wrote his introduction in his first year and looks at you in horror when you say you haven’t written yours five months before submission does not mean you are doing the PhD wrong, just that you’re approaching it in a different way, and that’s fine (really it is). Also if, like Bob, you did write a perfect introduction by the end of your first year, that’s also fine, but do try to keep the looks of horror to a bare minimum – they are not helpful.
Do not – I repeat do not – finish proofing, print, bind and post off your thesis on the submission date
This is what I did – and it was nearly my undoing (and yes, I should know better). I was very lucky that this did not go terribly wrong. It will take you longer than you think to print out your thesis. In my case, this was a three-and-a-half hour printing marathon that involved much shouting at my printer (which I still cannot look at without an involuntary shudder) and cleaning the entire house because I could not stare any longer at the printer willing it to print quicker.
This resulted in my turning up at the binders 15 minutes before it shut. They (very kindly) ended up staying open 30 minutes later than normal, during which time they had to deal with a slightly hyper and very tired PhD student (I still owe them a box of chocolates). Then there was the sprint to the post office before it shut at 6pm.
Do not do this. However, if this does happen to you remember you are not alone.
Recognise that the end is in sight
One of the scariest things about a PhD is that it is your project and only you can write it. This is not merely scary; it can be overwhelming at times. However, in those final few months I realised that while the impending deadline was still scary, my thesis no longer was. Despite all its faults, all the things I might have done differently and all the things I still don’t know (I have a long list of all three), I had written a thesis. Four months before I submitted, I genuinely didn’t believe that this was something I would achieve. However, very slowly in those last few months, I began to feel that, although I still had no idea how it was going to happen, finishing my thesis was something I could do.
Those final few months are tough – there is no way around that – but for me they were also the most rewarding part of the entire PhD. In the final stages of thesis writing, everything happens fast: all of a sudden, chapters go from being drafts to being finished; you find a place for the pesky bit of evidence that needed to be included but didn’t seem to fit anywhere; and that perfect quote to open chapter five suddenly appears from nowhere. There is nothing like seeing a project you’ve been working on for so long come together in this way. However, in the midst of submitting a thesis, it’s easy not to recognise this and to ignore all the little accomplishments because all you can think about is what is left to do.
And perhaps this is the most important message I would pass on to anyone heading towards completing their thesis. No matter how stressful it is or how tired you are, take enjoyment out of seeing your thesis come together and from the knowledge that the end is in sight.
Rebecca Fallas is a full-time PhD student in the Open University’s department of classical studies who has just submitted her thesis on “Individual Responsibility and the Culture of Blame Surrounding Infertility in Ancient Medical Texts”. This post originally appeared on her department’s blog .
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Review the formatting requirements for filing theses and dissertations and University policy regarding graduate thesis and dissertation public dissemination in UCLA Thesis and Dissertation Filing Requirements & Public Dissemination .
To begin the ETD filing process OR to check the approval status of your ETD:
During the filing process, you may choose your publishing agreement, register your copyright, and order copies of your manuscript.
See also: Filing Deadlines Chart
Deadline for Registered Students and Students on Filing Fee to Submit their Manuscript via ProQuest & Receive Committee Member Approval
Last Day for to Complete Degree Requirements* for Spring 2025 Doctoral Hooding Ceremony Participation and Hooding Booklet Information Listing |
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Last Day for to Complete Degree Requirements* for Spring 2024 Doctoral Hooding Ceremony Participation and Hooding Booklet Information Listing |
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*Complete Degree Requirements includes: completion of the online ETD Filing Application (button above), all committee members have reported approval of your manuscript and the passing of the final oral examination (if applicable) to the Division of Graduate Education; submission of a final PDF via ProQuest including requested changes from the Division of Graduate Education, and receipt of the Division of Graduate Education confirmation email of the formal completion of degree requirements.
See the UCLA term calendar for the degree – award date , which is the final day of the term, also the deadline to submit manuscripts and to complete graduate degree requirements.
Deadlines for previous academic terms are available in the Registrar’s Office online calendar archive .
1. What happens to the thesis or dissertation a graduate student files?
In the past, the physical manuscript was placed on the shelves of the UCLA library where it could be accessed by visitors and through the international interlibrary loan network. Today, digital access to the document is provided through the University of California Digital Library , our institutional repository. Additionally, the abstracts of theses and dissertations worldwide are indexed by ProQuest , SciFinder and other abstracting services. In the past, interested scholars who wanted to obtain copies of theses and dissertations would either write to the author or purchase paper, microfilm or microfiche copies from ProQuest, but now they can purchase electronic copies instead. Technology changes aside, graduate students retain the copyright on your dissertation, and will receive royalties when copies are purchased. See University of California Copyright for more information.
2. Can graduate students file their thesis or dissertation from outside the US?
Yes. Graduate students do not need to be physically present on campus to submit their thesis or dissertations. Graduate students only need access to the internet.
3. Do graduate students have to be registered when they file?
Graduate students must either register and enroll or, if eligible, use the Filing Fee .
4. Can a graduate student file during the Summer?
Yes. In order for a graduate student to file and receive a Summer degree, students must either register and enroll in a minimum of 4 units in a Summer Session or be on Filing Fee status.
5. Can a graduate student still file on paper?
No. Since March 13, 2012, only electronic filing is available for graduate students.
6. How can graduate students order hard copies of my thesis or dissertation?
Graduate students may order hard copies through ProQuest. Copies take about 5 weeks to ship after the manuscript is published by ProQuest. Graduate students can also order copies through the UC Bindery .
7. I’ve included co-authored works in my thesis or dissertation. How do I cite them?
You must include in your Acknowledgments section any material based on co-authored work that is published, in-press, submitted, or in preparation for publication. For each segment of the work that involved co-authors, you must identify (briefly describe) and acknowledge the specific contributions of each co-author. For details, see page 15 of UCLA Thesis and Dissertation Filing Requirements & Public Dissemination .
8. Will my thesis or dissertation manuscript be sold to third-party retailers?
No. A graduate student’s thesis or dissertation is not shared with Amazon. ProQuest’s reseller program with Amazon has been discontinued, with all existing agreements ending in 2014.
1. What are the filing deadlines for graduate students?
See the Deadlines above. Deadlines of past academic terms are available in the Registrar’s Office online calendar archive .
2. What counts as submitting my thesis or dissertation by the deadline?
All of the following must occur by 5pm PT on the day of official deadline:
3. How will the Division of Graduate Education determine my thesis or dissertation filing date and whether I’ve met the deadline?
The last date that all of the items listed above is complete will be your filing date for your thesis or dissertation. For example, if you submit your final dissertation PDF and complete the online process on May 31, three committee members sign on June 1, and the final committee member signs on June 2, your filing date will be June 2 assuming you have met all other degree requirements.
1. What is a certifying member?
Certifying members are responsible for approving your dissertation. Effective Fall 2016, all doctoral committee members must read, approve, and certify the dissertation. All committee members must enter a decision for the final oral exam, if required.
2. Do my thesis or dissertation committee members need to sign the committee page?
Certifying committee members approve the thesis or dissertation electronically. There is no signature page, but rather a committee page listing your certifying committee members in the manuscript.
3. Can a committee member approve a thesis or dissertation from outside of Los Angeles?
Yes. Professors can approve a thesis or dissertation from anywhere with access to the internet.
4. A graduate student’s UCLA faculty committee member prefers to use a non-UCLA email address. Can an email request be sent to that email address?
No. UCLA faculty will be notified via their official UCLA business email addresses. Graduate students are welcome to send a reminder email to their non-UCLA email address with the link (https://go.grad.ucla.edu) to the approval page.
5. How do committee members who are not from UCLA approve theses or dissertations?
Committee members from outside UCLA will still receive the email notification and go to a similar approval page as UCLA faculty.
6. Can graduate students check the status of when their committee members approve their manuscripts electronically?
Yes, after graduate students complete the online process they can log back into the ETD Filing Application to check the status.
1. What special characters can graduate students use in their titles?
Only the ones approved by UCLA. The list can be found on the Formatting and Filing Information page.
FYI: ProQuest will NOT publish any special characters included in your title although the special characters will display when you submit your thesis or dissertation.
2. Does the Division of Graduate Education have a LaTeX template?
No. Please consult with your graduate department or program.
3. Can the Division of Graduate Education check my thesis or dissertation formatting before submitting it to ProQuest ?
The Division of Graduate Education will only check your thesis or dissertation formatting once you have submitted it to ProQuest, or during designated ETD Drop-In Hours.
1. Why will my thesis or dissertation be available for public access after it has been filed by the university?
The UCLA Graduate Thesis and Public Dissemination Policy affirms the university’s commitment to open access of scholarly work.
It is the University of California’s expectation that the research and scholarly work conducted by graduate students that is incorporated into theses and dissertations will be made available to the public. UCLA requires that research and scholarly work conducted by graduate students and incorporated into theses and dissertations be made publicly available through the University of California’s institutional repository, eScholarship .
All theses and dissertations are available as open access via UC eScholarship unless a delayed release is selected.
2. When will I be able to view my thesis or dissertation on ProQuest?
6-8 weeks after you receive final confirmation from the Division of Graduate Education.
3. When will I be able to view my thesis or dissertation on UC eScholarship?
2-3 months after you receive final confirmation from the Division of Graduate Education.
4. What is the UCLA Thesis and Dissertation Submission Agreement?
The UCLA Thesis and Dissertation Submission Agreement allows graduate students to affirm their understanding of the rights and responsibilities associated with the submission of their manuscripts to the campus institutional repository, eScholarship .
All thesis and dissertation filers will complete the institutional repository agreement as part of the submission process via ProQuest.
In the process of filing a thesis or dissertation via ProQuest, in partial fulfillment of the requirements for a degree at UCLA, graduate students agree to grant a non-exclusive, worldwide, royalty-free, perpetual license to The Regents of the University of California (University). Graduate students retain copyright.
1. What does it mean for graduate students to register the copyright of their thesis or dissertation?
The copyright of your work is inherent upon creation. Graduate Students do not need to register their copyright to enjoy copyright protection, but registration does provide some benefits. For full detail, read the U.S. Copyright Office circular “ Copyright Basics “. The benefits of registration are outlined on Page 7 of the circular.
2. I found images on the internet that I want to use in my thesis or dissertation. Is this OK?
Graduate Students should assume that anything produced by someone other than themselves is protected by copyright unless they determine otherwise. This includes items found on the internet. Items in copyright will need either permission or a fair use justification.
If you have flexibility in the final selection of your images, search for images that are 1) in the public domain, or 2) made available for reuse via a Creative Commons license . Such images can be incorporated into your dissertation without permission or concern for fair use.
3. I’ve provided attribution and a citation for the source material I used in my thesis or dissertation. That’s all I need, right ?
Proper attribution is absolutely required; that’s a part of academic integrity and good scholarship. But copyright permission, if necessary, is an entirely separate matter and covered by U.S. Code Title 17 .
4. Do I need permission for every image, chart and graph that I use in my thesis or dissertation from other sources?
It depends. Some materials may qualify under fair use, and others are best used with permission. Graduate students should consult the filing procedures for more detail, or for consultation on a specific situation, get assistance from a UCLA librarian at [email protected] .
5. I’ve obtained verbal permission to use copyrighted material in my thesis or dissertation. Is this sufficient?
Written permission is best. It can be as simple as an email granting permission. Graduate students should retain copies of all permissions in their files.
6. How do graduate students determine what they can use without permission under Fair Use?
If graduate students do not know the four-factor balancing test of Fair Use , they need to become familiar with it. For more information on Fair Use, we recommend you explore the UC Copyright website .
7. Can I use an article, which I previously authored and published, as a chapter in my thesis or dissertation without permission?
It depends on the agreement you signed with your publisher. Most agreements require you to transfer your copyright to the publisher. If this is the case, you must request permission from the publisher to “reprint” the article as a chapter in your thesis or dissertation. However, some agreements specify that you retain the right to reprint the article in your dissertation. Read your author agreement to see if you retained such rights; if you are unsure, consult with a UCLA librarian at [email protected] .
8. After my thesis or dissertation is published, can I reuse one of the chapters as the basis of a future journal article?
If portions of your thesis or dissertation have been previously published as journal articles, you are bound by the agreement you signed when that content was published. But in regards to the remaining, unique content of your thesis or dissertation: Yes, you own the copyright of your thesis or dissertation, and are free to adapt and republish it as you see fit.
9. For those items that require permission, do graduate students need that permission before they file?
Though it is highly recommended that graduate students secure permissions as early as possible, they DO NOT need those permissions in order before they file their theses or dissertations. Permissions are only necessary from ProQuest’s perspective, and theses or dissertations will be published on ProQuest only after the filing process is complete. So, there is a window of several weeks for graduate students to finish gathering permissions.
10. What happens if a graduate student cannot produce the necessary permissions if/when a copyright owner objects and ProQuest asks for them ?
If the inclusion of copyrighted material is challenged by the copyright owner of the material and/or ProQuest, then the publication will be removed from ProQuest until the issue is resolved. A full citation and abstract of the graduate student’s thesis or dissertation will remain.
This rare issue (less than 1% of dissertations are challenged in this manner) is most commonly resolved by redacting or removing the copyrighted content from your thesis or dissertation and resubmitting the modified document to ProQuest. This will require the graduate student to pay a processing fee to ProQuest. Keep in mind that the copyright owner must be amenable to this as a resolution.
11. Won’t having my thesis or dissertation freely available online reduce my chances of securing a book deal and/or publishing portions as journal articles?
If you are concerned that such availability would impact your ability to later publish the thesis or dissertation as a monograph, or derive a journal article from a chapter, several studies of publisher practices have shown that this is not the case. In a 2011 Publisher’s Survey , only 6% of monograph publishers and 3% of journal editors would “never” consider a work derived from a publicly available ETD. If you have concerns, you can embargo your dissertation for up to two years.
1. What does delayed public dissemination (embargo) mean?
Delayed public dissemination, commonly known as embargo, postpones public distribution of the thesis or dissertation that has been approved and filed with the university.
2. I chose to delay the release of my thesis or dissertation? When will the embargo begin?
The delayed release period in ProQuest will begin on the date that ProQuest receives your submission.
The delayed release period in eScholarship will begin on the date that your submission is approved by the Division of Graduate Education.
3. Can I request to delay the release of my thesis or dissertation for more than two years?
Under rare circumstances and prior to the filing of the thesis or dissertation, the Dean of Graduate Education may approve requests for time-delimited embargoes beyond the two-year limit. Please see UCLA Thesis and Dissertation Filing Requirements & Public Dissemination for more information on the exception request process.
4. I did not delay the public dissemination of my thesis or dissertation at the time of submission. Can I request an embargo in eScholarship post-submission?
Graduate students who wish to delay public dissemination in eScholarship must select this option at the time they submit their theses or dissertations to the Division of Graduate Education via ProQuest. Requests to embargo a thesis or dissertation after the manuscript has been filed in UC eScholarship are permissible only in exceptional circumstances, and require Division of Graduate Education approval.
Please see UCLA Thesis and Dissertation Filing Requirements & Public Dissemination for more information on the exception request process.
5. I think (or my research adviser thinks) that my thesis or dissertation work contains classified, secret or confidential information that cannot be disclosed to the public. Can I restrict access?
The University of California and UCLA do not have security clearances that permit the conduct of classified research on the UCLA campus (see page 2 of Responsibility for Executing Research Memo ). Further, the UCLA Graduate Council does not endorse the conduct of confidential research by graduate students; in instances where it is approved, the end results must be in an academically acceptable thesis or dissertation that can be deposited at the University without restricting access to it. In some cases, for example when a patent is being filed, it may be reasonable and appropriate to put in place an embargo that delays public release of the thesis or dissertation. Such an embargo should not be permanent, however. See UCLA Thesis and Dissertation Filing Requirements & Public Dissemination for guidelines and instructions on this option.
6. I have heard that publishers won’t publish articles based on results that have been presented in preliminary form in my dissertation. Is that true?
In general, no. Publishers recognize that work described in theses and dissertations is often preliminary and may require additional research and writing before it can be submitted to the journal. Theses and dissertations also have not undergone peer review. Consequently, the vast majority of scientific and scholarly publications do not view theses and dissertations as constituting prior publication that would render articles based on the work ineligible for consideration.
7. Depending on the academic field, books/monographs are considered the primary form of publication and the basis for getting an academic position. Do graduate students jeopardize their chance of getting future books published if their theses or dissertations are “out there”?
What publishers say is, “A dissertation is not a book.” The process of turning the dissertation into a book involves considerable transformation, which may include additional research, shifts in scope or emphasis, broadening or narrowing, refining of the arguments, and/or changes in style to appeal to the target audience. Because of these significant differences, and the fact that dissertations are not marketed, most publishers do not consider making a dissertation available in a public repository such as eScholarship (the UC Digital Library) as cause for rejecting a book proposal.
Note: Forms required for the submission of theses and dissertations are available on the Academic Forms page.
Information on the forms required leading up to a defense and also afterward appear on Submission of Thesis and Submission of Dissertation or Doctoral Project .
(for Master’s and Doctoral candidates) We recommend that you download a Thesis / Doctoral Project / Dissertation Template using Mozilla Firefox, Safari, or Google Chrome browsers. There are some reported issues for students trying to download using Internet Explorer. The download links are shown below:
LaTeX users please note: These LaTeX template materials are provided for the use of those who are already proficient in the use of LaTeX. Neither the Graduate School nor the faculty who helped develop this template are able to provide support or training in the use of this specialty software.
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Congratulations on being close to the finish line with your dissertation or thesis.
After you’ve applied to graduate and enrolled, dissertations and theses may be submitted online through the Dissertation & Thesis Center in Axess.
Once you finish submitting your dissertation or thesis in Axess, and it has been approved by the university, the submission is considered final and no further changes are permitted.
The electronic submission process is free of charge and allows you the ability to check your pre-submission requirements and when ready, upload a digital copy of your dissertation or thesis.
You can learn more about the center on the How to Use the Dissertation & Thesis Center webpage.
Note: The online submission process is not available for master's theses or undergraduate honors theses. Please consult with your department directly regarding submission procedures.
Follow these guides to ensure you meet all the requirements for submitting your dissertation or thesis.
You must apply to graduate and enroll before you can access the Dissertation & Thesis Center in Axess.
The Dissertation & Thesis Center opens to submissions on the first day of instruction each quarter for which the student has applied to graduate.
The quarterly deadlines are set as late in the quarter as possible, providing the time necessary for review of the dissertation or thesis, including review of final degree requirements by the Registrar's Office and the departments.
You are strongly encouraged to submit your work at least two weeks prior to the deadline to ensure that all requirements can be met in time for the conferral of your degree.
Once you finish submitting your dissertation or thesis in Axess, and it has been approved by the university, the submission is considered final and no further changes are permitted.
After the final reader approves the dissertation, it typically takes about seven (7) business days for the university to process the submission.
Deadline | Autumn 2023-24 | Winter 2023-24 | Spring 2023-24 | Summer 2023-24 |
---|---|---|---|---|
Dissertation / Thesis Submission Deadline | Friday, December 8, noon | Friday, March 15, noon | Friday, June 7, noon | Friday, August 30, noon |
Application to Graduate Deadline | Friday, November 17, 5 p.m. | Friday, March 1, 5 p.m. | Friday, April 12, 5 p.m. | Friday, August 2, 5 p.m. |
Degree Conferral Date | Thursday, January 11 | Thursday, April 4 | Sunday, June 16 | Thursday, September 12 |
Dissertation deadlines are strictly enforced. No exceptions are made. By noon on the final submission deadline date, all of the following steps must be completed:
For help, contact the Student Services Center .
For faculty and staff information on Dissertations, visit Inside Student Services.
Submit your thesis for graduate college review and deposit.
Your thesis deposit is not complete until you have made all corrections requested by the Graduate College Thesis Office and have submitted all supporting items required for the deposit . All corrections and additional materials must be received in satisfactory condition by the Thesis Office no later than 5:00 p.m. on the day of the deposit deadline for your intended graduation period. Once the thesis or dissertation has been approved for deposit by the Graduate College, no additional changes to the document will be allowed. Note: The Graduate College does not accept emailed or hard copy thesis submissions for review or deposit.
To begin your submission, your thesis should be formatted according to Graduate College thesis requirements and approved by your department .
*Note: The Thesis Office will not assist with the conversion of thesis files to PDF.
If you have supplemental appendix files for your thesis (video, audio, data sets, etc.), you will upload those files one at a time during the submission process. An appendix page with a brief description of the content of the supplemental file must be included in the main PDF file of the thesis. See the Graduate College thesis requirements for further information. Also note that any supplemental appendix files must be reviewed and approved by your director of research and committee, and those files will also be available in IDEALS according to the release option you choose.
In step 2 of your submission profile, you will be asked to agree to the IDEALS license and choose an IDEALS release option. See the Release Options page for detailed information about those choices.
In step 2 of the submission profile, doctoral students will be given the option to have the Graduate College send their dissertation to ProQuest for inclusion in the ProQuest Dissertations & Theses Global and Dissertation Abstracts International databases . If you wish to send your dissertation to ProQuest, agree to the ProQuest publishing agreement during step 2. See the Release Options page for detailed information about the agreement and how your IDEALS release option will determine your ProQuest release option.
To create your thesis submission profile and submit your thesis to the Graduate College Thesis Office for review, click on the link below. (If your NetID is no longer active, you will be able to create your own temporary password once you begin the submission process.)
IMPORTANT NOTE: If you receive an error message as you are trying to submit your thesis, please either clear your cache or try a different browser (Google Chrome usually works well).
SUBMIT your thesis
After you have submitted your thesis for review, you will receive a series of emails from the Graduate College Thesis Office that will notify you that we have received your thesis and alert you to any required corrections or other steps you will need to take to complete your thesis deposit. You may also check the status of our review of your thesis at any time by returning to your submission profile via the link provided above.
Your thesis deposit is not complete until you have made all corrections requested by the Graduate College Thesis Office and have submitted all supporting items required for the deposit . All corrections and additional materials must be received in satisfactory condition by the Thesis Office no later than 5:00 p.m. on the day of the deposit deadline for your intended graduation period.
After your deposit is complete, review our Post-deposit Considerations .
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The Graduate School is here to help as you prepare and submit your thesis or dissertation. The links below provide resources and instructions to guide you throughout the process.
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When you have finished writing your Master’s or Ph.D. thesis or practicum, it must be examined and passed by your examining committee before being revised, if necessary, and submitted to MSpace, the university’s digital repository, where it will become available worldwide.
Thesis submission deadlines and requirements, submitting your ph.d. thesis for examination, thesis examination process, submitting your thesis or practicum to the mspace digital repository, thesis and practicum submission checklist, archiving of your thesis and practicum.
Procedures for the submission and examination of Master’s theses and practica may vary between programs and are carried out at the unit level. For details, please consult the program’s supplementary regulations .
Doctoral theses must be submitted to the Faculty of Graduate Studies office via the Graduate Studies Hub (University of Manitoba account login required) to initiate the written examination process. The Ph.D. thesis examination process is carried out by the Faculty of Graduate Studies; please see below for details.
Students are strongly encouraged to submit their theses and practica well in advance of the relevant deadlines outlined in the table below to ensure that they will be able to graduate in their intended graduation period (May, October, or February).
Timelines for completing thesis examinations and satisfying outstanding requirements can vary significantly; students who leave the distribution of their theses and practica until the deadline often have difficulty getting their work approved in time to meet graduation deadlines. Failing to meet these deadlines will result in delays to your convocation.
Required action | Deadline to graduate in October 2024 | Deadline to graduate in February 2025 | Deadline to graduate in May 2025 |
---|---|---|---|
Recommended deadline for submitting your and the “ ” form to the Faculty of Graduate Studies for examination. | May 1 | September 1 | December 1 |
Recommended deadline for distributing your to your examining committee | June 15 | October 15 | January 15 |
To be submitted by the : To be submitted by : |
1 The “Approval to Proceed to Thesis Examination” form verifies that each member of the advisory committee has read the complete version of the thesis and has provided the candidate with a detailed review and comments including any necessary revisions. Please contact your unit/department for internal procedures and deadlines regarding review of your thesis by the internal examiners.
It is the student’s responsibility to ensure that all requirements are delivered to the Faculty of Graduate Studies office by the deadline noted.
Before submitting your thesis to the Faculty of Graduate Studies for examination, your advisory committee must verify that they have read the complete thesis and provided you with a detailed review and comments, including any necessary revisions, by signing the Approval to Proceed to Ph.D. Thesis Examination form (PDF available on the Faculty of Graduate Studies Forms page ). This form must be signed by all parties and submitted by the student alongside the thesis. Signing the Approval to Proceed form does not constitute a formal evaluation of the thesis.
The thesis will be eligible for examination if:
Once the Approval to Proceed to Ph.D. Thesis Examination form is signed by all parties and the thesis is ready for examination, you must submit it, your thesis, and any related files (if applicable) to the Faculty of Graduate Studies via the Ph.D. Thesis Submission Form on the Graduate Studies Hub (University of Manitoba account login required). Below are complete instructions on how to submit your thesis to the committee and for what to expect after your thesis has been submitted.
Graduate Studies Hub
Note on advisors, co-advisors, and internal examiners from outside of the University of Manitoba Individuals who do not have a UMNetID and University of Manitoba email address (e.g., faculty from the University of Winnipeg who do not have an appointment at the University of Manitoba) must be added to the University of Manitoba's Microsoft user directory in order to access the Graduate Studies Hub and the administrative processes hosted on that site, including the Ph.D. thesis examination process. For additional details, please see the External Users page on the Graduate Studies Hub site (University of Manitoba account login required).
Those who hold adjunct appointments or are otherwise eligible to claim a UMNetID must claim their UMNetID to be able to access the Graduate Studies Hub and other University of Manitoba services and systems. For additional information, please visit the Claim UMNetID page on the University of Manitoba website.
If your Advisor, Co-Advisor, and/or examining committee members do not have an appointment (including adjunct) at the University of Manitoba, they must be granted access to the Graduate Studies Hub before you submit your thesis for examination.
The Ph.D. thesis examination process is located on the Graduate Studies Hub Sharepoint site, which is accessible to all faculty, staff, and students. This is the method Ph.D. students must use to submit their thesis for examination.
To access the thesis submission form, you will need to:
If you have any questions, please contact [email protected] .
As per University policy, students are required to check their @myumanitoba.ca email account regularly as continuous information is emailed to students throughout the examination process.
The Ph.D. thesis examination process consists of the examination of the written thesis by an examining committee comprised of the Advisor/Co-Advisor, internal examiners, and an external examiner selected by the Faculty of Graduate Studies. If the thesis is passed at the written examination stage, it will be permitted to proceed to the oral examination.
The Ph.D. thesis examination process begins with the submission of the Ph.D. Thesis Submission Form (including the thesis and Approval to Proceed form). Once this form has been successfully submitted to the Faculty of Graduate Studies:
Please see the Faculty of Graduate Studies Academic Guide for policies and regulations regarding the Ph.D. thesis examination process.
The Ph.D. oral examination Please visit the Ph.D. oral examination page for details about Ph.D. oral examination scheduling and procedures.
If both the written and oral examinations are passed, the final copy of the thesis (including any necessary revisions) must be submitted to MSpace.
All theses and practica are submitted electronically to MSpace, the University of Manitoba digital repository. Here they become searchable and available to a worldwide audience.
You must submit your thesis or practicum to the Faculty of Graduate Studies by the deadlines indicated in the Academic Schedule in the Graduate Calendar to be eligible for graduation for a specific graduation period. The Faculty of Graduate Studies does not provide extensions for thesis or practicum submissions beyond these final deadlines.
You submit your thesis or practicum to MSpace following the approval of the work by the examining committee and the completion of any revisions required by that committee. The digital copy is required for the University of Manitoba library and remains the property of the University of Manitoba.
To be eligible to receive your parchment and official transcripts, you must pay all outstanding university fines and fees (library, parking, tuition, etc.) and your file must not be on hold.
Benefits of mspace.
Having your thesis or practicum in the university's digital repository has a number of advantages.
Your thesis/practicum can be read from anywhere in the world in full text by prospective employers, researchers, colleagues, friends and relatives. You can promote your thesis/practicum by adding its MSpace URL to your CV and your home page.
Your thesis/practicum will be processed quickly and will be accessible from MSpace, Google, Google Scholar, the UM Libraries’ catalogue, and elsewhere.
You can add URLs with active links within your e-thesis. You can also add audio or video or other accompanying files to MSpace as separate files.
You save money and trees by providing everyone with the MSpace URL to your thesis/ practicum.
Please review these points to ensure you are prepared to submit your thesis or practicum.
You log in to MSpace using your UMNetID user name and password.
Before posting your thesis, please review What you need before you deposit
Please review What you can deposit .
Submit to the Faculty of Graduate Studies:
Other Requirements:
It is your responsibility to provide copies of your thesis or practicum to your department if required in the supplementary regulations for your program.
Please see Expectations and obligations in a deposit for more information.
After you post your e-thesis, it goes into the MSpace submission pool, and the status will appear as “Awaiting Editor’s Approval”. Your e-thesis will appear in MSpace after a Graduate Studies staff member has reviewed and accepted it.
For help and information about submitting electronic theses, please see Depositing help & FAQ .
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Doctoral thesis format .
By reading and analysing theses by other researchers in your department or institution, you can get an idea of the format expected of you.
The prospect of sitting down to write your thesis can be intimidating. Your supervisor should support you by reading drafts, providing feedback and helping you to judge appropriate style and level. You can expect them to read your whole thesis, probably more than once, but make sure to get someone else to proofread it as your supervisor is most likely to be concentrating on the technical detail.
This section offers specific advice and tips on the process of writing a thesis.
For more practical tips and advice read for example Patrick Dunleavy's Authoring a PhD and Rowena Murray's How to write a thesis , and check for any courses on thesis writing that your institution may run.
Your institution will have specific regulations governing the format of your thesis, including word limits and formatting. There will be stipulations on how many copies you need to submit and how they need to be bound. Make sure you know what these are in advance and before submitting check again that your thesis adheres to the required guidelines.
Are you about to finish your PhD at Maastricht University ? Then you are required, by article 22 of the “ Regulations for obtaining the doctoral degree at Maastricht University ” [PDF], to send a digital copy of your doctoral thesis to the Maastricht University Library. You must do this at the latest three weeks before the date of the degree ceremony.
Submit your doctoral thesis in two steps.
Follow steps one and two to submit, deposit and publish the e-version of your doctoral thesis. Optional steps are requesting a DOI or an ISBN for your work.
Please use this link to send us the individual files of your dissertation .
If the link does not work on your device, please send an email to [email protected] and attach the following documents:
When the date of your defence is set, we will prepare a DOI (Digital Object Identifier, a unique and persistent link to your work) for registration which will refer to your doctoral thesis on the Research Information portal . We will register and activate this DOI after you submit a digital copy of your doctoral thesis.
If you want to include your DOI in the hard copy of your dissertation, we can send it to you before printing. Please send your request to [email protected] after your defence date has been set.
From a scholarly communication point of view, you should use your DOI in your communication and online to link to your dissertation instead of sending files. This will add to your visibility and reputation.
Before finalising your PhD thesis, you can ask the library to register an ISBN . There are no costs involved.
Worldwide dissemination
The repository team will archive and publish your dissertation online via Maastricht University | MUMC+ Research Information and share the metadata via Netherlands Research Portal and OAlster (international open-access index). Google Scholar, Unpaywall and ORCID also index the UM Research Information portal.
Research Data Storage
See the Publishing and Archiving guide via the UM Research Data Management portal to find more information about storing your research data.
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The theses in UWSpace are publicly accessible unless restricted due to publication or patent pending.
This collection includes a subset of theses submitted by graduates of the University of Waterloo as a partial requirement of a degree program at the Master's or PhD level. It includes all electronically submitted theses. (Electronic submission was optional from 1996 through 2006. Electronic submission became the default submission format in October 2006.)
This collection also includes a subset of UW theses that were scanned through the Theses Canada program. (The subset includes UW PhD theses from 1998 - 2002.)
IMAGES
COMMENTS
Submitting Your Thesis/Dissertation. Submission of the final thesis/dissertation must be within 60 days of the final exam. Students who miss the 60 day submission deadline are ineligible to register in future terms. The Graduate School uses ProQuest to administer the electronic thesis/dissertation (ETD) submission and committee approval process ...
Enroll in the quarter for which you intend to submit. File online "Application to Graduate" through Axess by the appropriate deadline. Confirm in Axess ( prior to submitting your reading committee signature pages ): For dissertations: The names of all reading committee members and designate a Final Reader.
The final requirement in earning a graduate degree is the completion and defense of the master's thesis or doctoral dissertation. Understanding the steps and associated deadlines in the thesis/dissertation submission and degree conferral process is necessary to establish a successful plan and realistic timeframe.
Defense and Submission Below is an overview of the main steps in preparing, defending, and submitting your thesis or dissertation. For detailed instructions on each step, see The Graduate School's Guide for Electronic Submission of Thesis and Dissertation (PDF), in addition to this video recording from a workshop given on the subject.
The Graduate School's format review is in place to help the document submission process go smoothly for the student. Format reviews for PhD dissertations and master's theses can be done remotely or in-person. The format review is required at or before the two-week notice of the final defense. Dissertation and Thesis Submission.
Submission Requirements. You will not be able to submit your dissertation or thesis through the Dissertation & Thesis Center in Axess unless you have met all requirements outlined below. You must be registered for classes or on an approved Graduation Quarter during the term in which your dissertation or thesis is submitted.
The thesis you submit to your Degree Committee will be the thesis forwarded to the examiners for examination. It is not possible to 'retract submission' or to send a revised copy directly to your examiners. Therefore you should carefully check the file (s) you upload when submitting your thesis.
Your thesis or dissertation is probably the longest academic text you've ever had to write, and there are a lot of different elements to keep in mind. Use this simple checklist to make sure you've included all the essentials and submit your dissertation with confidence.
Congratulations; you've finished your research! Time to write your PhD thesis. This resource will take you through an eight-step plan for drafting your chapters and your thesis as a whole.
Dissertation Submission In Six Steps: The following guide presents the necessary steps involved in a doctoral candidate's dissertation submission as required by the Graduate School of Arts and Science. All candidates should check with their dissertation advisor and department administrator regarding additional departmental requirements. Some additional helpful information regarding these steps ...
This information is for research students submitting a thesis for assessment. It tells you how to: format your thesis. submit your thesis. bind your thesis (if applicable) submit the final copy of your thesis. There are different requirements for students of fine arts, design, architecture or town planning. Find out more about these requirements.
Thesis/Dissertation To graduate with a master's (thesis program) or doctoral (dissertation program) degree, students are required to submit an Electronic Thesis/Dissertation (ETD) and a Committee Approval Form to the Graduate School through the UW ETD Administrator Site. ETDs are distributed by ProQuest/UMI Dissertation Publishing and made available on an open access basis through UW ...
How to Submit UF Theses and Dissertations For information, links, and forms for writing and publishing a traditional electronic thesis or dissertation (ETD), you can visit the Graduate Editorial Office web site. UF Academic Technology maintains the ETD Help Desk, which provides training and support for student submission of ETDs.
Submit a hold request. On or before the last working day of your intended month of graduation, submit a Thesis/Dissertation Hold Request form (requires login). To complete the form you'll need the following information: Your major, degree, and graduation month and year. The title of your thesis/dissertation.
ProQuest Electronic Submissions The dissertation and thesis become permanent records of your original research, and in the case of doctoral research, the Graduate School requires publication of the dissertation and abstract in its original form. All Cornell master's theses and doctoral dissertations require an electronic submission through ProQuest, which fills orders for paper or digital ...
The final few months of a PhD can often be the hardest, so here are a few tips from a doctoral candidate who recently submitted her thesis
The last date that all of the items listed above is complete will be your filing date for your thesis or dissertation. For example, if you submit your final dissertation PDF and complete the online process on May 31, three committee members sign on June 1, and the final committee member signs on June 2, your filing date will be June 2 assuming ...
Submission of the Thesis, Doctoral Project or Dissertation. Information on the forms required leading up to a defense and also afterward appear on Submission of Thesis and Submission of Dissertation or Doctoral Project.
The electronic submission process is free of charge and allows you the ability to check your pre-submission requirements and when ready, upload a digital copy of your dissertation or thesis. You can learn more about the center on the How to Use the Dissertation & Thesis Center webpage.
Prepare your submission To begin your submission, your thesis should be formatted according to Graduate College thesis requirements and approved by your department. Prepare your PDF The thesis must be submitted as a single Portable Document Format (PDF) file. See the Thesis Office FAQ for a few tips on the PDF conversion process.*
Thesis & Dissertation Submission The Graduate School is here to help as you prepare and submit your thesis or dissertation. The links below provide resources and instructions to guide you throughout the process.
Thesis and practicum examinations and MSpace submission When you have finished writing your Master's or Ph.D. thesis or practicum, it must be examined and passed by your examining committee before being revised, if necessary, and submitted to MSpace, the university's digital repository, where it will become available worldwide.
The successful completion of a doctorate is judged based on a written thesis outlining your research. This page contains tips on writing and submitting your PhD thesis.
Submit your doctoral thesis in two steps Follow steps one and two to submit, deposit and publish the e-version of your doctoral thesis. Optional steps are requesting a DOI or an ISBN for your work.
This collection includes a subset of theses submitted by graduates of the University of Waterloo as a partial requirement of a degree program at the Master's or PhD level. It includes all electronically submitted theses. (Electronic submission was optional from 1996 through 2006.