application letter for the post of administrator

50 Sample Phrases and 3 Examples of Office Administrator Cover Letters

Crafting a strong cover letter is an important step in the job application process: as an office administrator, your cover letter showcases your organizational skills, attention to detail, and your ability to communicate effectively.

Understanding the Role of an Office Administrator

• When you step into the role of an office administrator, you’re taking on a pivotal position in the business environment: your duties include managing office procedures, ensuring a smooth operational flow, and providing support to other team members. Efficiency and organization are your key tools, allowing every department to focus on their tasks with fewer disruptions.
• Your daily tasks could range from scheduling meetings, handling correspondence, to managing databases and filing systems. It’s important for you to showcase that you have a keen eye for detail when updating records or creating reports, because accuracy supports informed decision-making within the company.
• In smaller companies, you might wear many hats, handling basic accounting tasks like invoicing, as well as overseeing inventory and ordering office supplies. You’ll find that your adaptability is tested often, requiring you to switch gears seamlessly between varied tasks.
• Staying up-to-date with office technology and software is not just useful, it’s important. You’ll likely be using a variety of tools for word processing, spreadsheets, and presentations. Your ability to quickly learn and efficiently use these tools is what makes you an asset to the team.

Crafting a Personalized Greeting

When you’re writing a cover letter for an office administrator position, starting with a personalized greeting sets a friendly and professional tone right from the start. Rather than going with the generic “To Whom It May Concern,” taking the extra step to find out the name of the hiring manager or the person in charge can make a significant impact. If the job posting doesn’t include this information, a quick phone call to the company or a scan of their official website might yield the results you need.

Personalizing your greeting helps you to connect with the person who will be reading your letter. It shows you’ve put in the effort to address them directly, which can help your cover letter stand out. Also, make sure your cover letter reflects the culture of the company you’re applying to; a more creative industry might appreciate a less formal greeting, while traditional corporate environments often expect a formal approach.

Highlighting Relevant Experience and Skills

When applying for an office administrator position, your cover letter should clearly demonstrate your relevant experience and skills, so this section gives you a rundown on how to showcase your administrative expertise and how to highlight your communication abilities effectively.

Demonstrating Communication Abilities

Your ability to communicate effectively is key to managing an office environment. You can emphasize your interpersonal and written communication skills by using phrases such as:

• Drafted and edited company newsletters that reached 200+ employees.
• Liaised between departments to facilitate project deadlines.
• Delivered presentations to staff and stakeholders that clarified complex processes.
• Negotiated with vendors to procure cost-effective office solutions.
• Responded to a high volume of daily emails with professional and timely correspondences.
• Authored comprehensive training manuals for new office software.
• Mediated staff disputes, ensuring a harmonious workplace environment.
• Conducted weekly team meetings to disseminate information and gather feedback.
• Composed detailed reports for executive review.
• Cultivated positive relationships with clients, enhancing company reputation.

Showcasing Administrative Expertise

Your administrative expertise is the bedrock of your value as an office administrator. You’ll want to detail your experience with specific examples that signal your competency.

• Managed a team of five office personnel, ensuring efficient task allocation and workflow.
• Implemented a new scheduling system that reduced missed appointments by 20%.
• Oversaw office supply inventory, reducing costs by negotiating with suppliers.
• Maintained confidential records with zero breaches over a two-year period.
• Streamlined office filing system, improving document retrieval times.
• Processed payroll for a staff of thirty, ensuring 100% accuracy.
• Coordinated logistics for corporate events and meetings.
• Administered company-wide communications through intranet updates and email blasts.
• Handled customer inquiries and complaints, achieving a 95% satisfaction rate.
• Assisted with onboarding new employees, from orientation to training.

Showcasing Transferable Skills for Someone With No Direct Experience

To highlight your administrative skills in a cover letter without prior experience, you can focus on transferable skills such as time management, problem-solving, and customer service that you’ve developed in other roles or volunteer work.

• 1. “During my time as a [previous role], I honed my time management skills by balancing multiple priorities, which I am confident will serve me well in an administrative capacity.”
• 2. “My experience as a [volunteer position] required me to solve problems quickly and efficiently, a skill I look forward to applying in an office administration role.”
• 3. “While working in [industry/field], I developed strong customer service skills that I believe are essential for ensuring smooth office operations and client satisfaction.”
• 4. “I have consistently demonstrated my ability to organize and coordinate events and projects, skills that are directly applicable to the responsibilities of an office administrator.”
• 5. “Through my academic projects, I have cultivated excellent written and verbal communication abilities, which are vital for managing the day-to-day administrative tasks effectively.”
• 6. “As a team leader in [group/organization], I learned to facilitate collaboration and support among team members, which is crucial for maintaining an efficient administrative environment.”
• 7. “My proficiency with various software programs, including [specific programs], was developed through [specific experience], preparing me to manage administrative tasks with ease.”
• 8. “In my previous role as a [role], I was praised for my attention to detail—a skill that ensures accuracy and quality in administrative work.”
• 9. “Having been responsible for maintaining records and documentation in my [previous experience], I am well-equipped to handle similar administrative responsibilities.”
• 10. “My ability to adapt to new challenges was tested and proven during my time as a [role], making me well-suited for the dynamic nature of office administration.”

Explaining Your Passion for the Office Administrator Position

When expressing your passion for the role of an Office Administrator in a cover letter, it’s important to genuinely reflect your enthusiasm for the work involved: you can emphasize your organizational skills and your ability to manage office operations efficiently, which often goes unnoticed yet remains at the heart of a well-functioning office.

Discussing your previous experiences, highlight tasks or projects that you particularly enjoyed. Maybe you thrive on creating streamlined filing systems, or you take pride in coordinating successful meetings and events. Your passion could stem from a satisfaction in ensuring that everything is organized and that colleagues have what they need to succeed.

You could also tie your passion to the potential contribution to the company’s success. Perhaps you’re excited by the thought of bringing your innovative ideas to the team, or you’re keen on using your proactive problem-solving skills to tackle challenges that an office environment faces.

• I thrive when organizing complex projects.
• Streamlining processes excites me.
• Managing a dynamic office environment is rewarding.
• Ensuring smooth operations is what I love to do.
• I’m delighted by the impact of an efficient workspace.
• Coordinating events brings me joy.
• I’m passionate about supporting team success.
• I find satisfaction in perfecting office systems.
• Creating a positive office culture is very fulfilling for me.
• I am energized by the pace of office work.
• Mastering new office technology motivates me.
• I love fostering an environment where everyone can excel.
• I get a thrill from staying on top of everything.
• I enjoy the challenge of meeting tight deadlines.
• My passion is in facilitating smooth communication.
• I am excited about developing and implementing new processes.
• Providing administrative support has always been a highlight of my career.
• Enhancing office productivity is something I take pride in.
• I am eager to contribute to a team-oriented workplace.
• Solving the day-to-day puzzles of office management makes every day enjoyable for me.

Proactive Closing Statements

In your cover letter’s closing statements, you can demonstrate enthusiasm for the position and proactively indicate your plans for follow-up. This can set you apart from other candidates by showing your initiative and keen interest in the role.

To craft a persuasive closing section:

• Express your gratitude for the opportunity to apply and for the reader’s consideration.
• State your eagerness to discuss how your skills and experience align with the company’s needs.
• Mention that you will follow up within a specific time frame, usually a week or two, confirming your proactive approach.
• Reiterate your value proposition by summarizing how you can contribute to the team.
• Politely invite the hiring manager to reach out to you for further discussion.
• Thank you for considering my application. I look forward to the possibility of discussing this exciting opportunity with you.
• I’m excited about the prospect of bringing my expertise in office administration to your esteemed company and am keen to explore how I can make a substantial impact.
• I intend to follow up with you by [date] to ensure you received my application and to discuss how I can contribute to your team’s success.
• Should you require any further information, please do not hesitate to contact me. I am readily available for an interview at your earliest convenience.
• I am eager to offer more insight into how my skill set aligns with the goals of your company during a personal interview.
• Please find my contact information at the top of this letter, and feel free to reach out at a time that suits you best.
• I’m very interested to learn more about this role and share how my background in office coordination can support your team’s objectives.
• Anticipating the opportunity to further discuss my candidacy, I will reach out next week to confirm you’ve received my application and to inquire about potential next steps.
• I’m looking forward to the opportunity to speak with you in more detail about how I can contribute to the ongoing success of your office.
• My enthusiasm for the role is matched by my commitment to excellence, and I hope to demonstrate this in a future conversation with you.

Examples of Office Administrator Cover Letters

In this chapter, we will explore three tailored examples of cover letters for office administrator positions that cater to different career stages: someone with no direct experience, the career changer bringing a wealth of transferable skills, and the seasoned professional with a track record of administrative excellence.

Example of Office Administrator Cover Letter: No Experience

Dear [Employer’s Name],

I am writing to express my strong interest in the Office Administrator position listed on [where you found the job posting]. With a Bachelor’s degree in Business Administration and a proven commitment to excellence, I am excited about the opportunity to contribute to [Company Name] as an integral part of your administrative team.

During my academic career, I honed my organizational and analytical skills, which I believe are fundamental to the role of an office administrator. Although I am new to the workforce, my time as a volunteer coordinator for [Volunteer Organization] allowed me to develop a solid foundation in managing schedules, coordinating events, and maintaining meticulous records.

I am eager to apply my knowledge and enthusiasm to a dynamic workplace like [Company Name]. I am confident that my proactive approach and ability to quickly adapt to new challenges will make me a valuable asset to your team. I am particularly impressed by [something specific about the company or its culture], and I am enthusiastic about the prospect of contributing to such a forward-thinking environment.

I would be grateful for the opportunity to discuss how my education and experiences align with the needs of your company. Please find my resume attached for your consideration. Thank you for your time, and I look forward to the possibility of discussing this exciting opportunity with you.

Warm regards,

[Your Name]

Tips for Crafting the Office Administrator Letter for Someone With No Experience

Introduction : Express your enthusiasm for the role and mention the job listing. Highlight your strong organizational skills and attention to detail.

Body : Discuss your educational background, such as a degree in business administration. Even without direct experience, leverage any volunteer work or internships that demonstrate your ability to manage tasks and assist in an office environment.

Closing : Show eagerness to learn and contribute to the team, and request an interview to discuss how you can support the company’s needs.

Example of Office Administrator Cover Letter: Career Changer

As a seasoned professional seeking to bring my extensive background in [previous industry] to the administrative field, I am excited to apply for the Office Administrator position at [Company Name]. My career thus far has been driven by a passion for efficiency and exceptional service, qualities I am eager to apply in a new context.

My previous role as a [Previous Job Title] involved significant project management, team coordination, and customer relations—skills that are directly transferable to the responsibilities of an office administrator. The decision to shift my career path stems from a desire to focus on the organizational aspects of business operations, which I have always excelled at and enjoyed.

In my previous position, I successfully [mention a relevant achievement or project], demonstrating my ability to adapt and thrive in various situations. I am confident that this experience, combined with my dedication to fostering a collaborative and productive work environment, will allow me to make a meaningful contribution to [Company Name].

I am enthusiastic about the opportunity to bring my unique skills and fresh perspective to your esteemed team. I would welcome the chance to further discuss how my career journey and the skills I have acquired along the way can benefit [Company Name]. Please find my resume attached for your review.

Thank you for considering my application. I look forward to the possibility of contributing to [Company Name] and to the chance to discuss my application in more detail.

Tips for Crafting the Office Administrator Letter for Career Changers

Introduction : Acknowledge your transition and your keen interest in contributing to administrative success. You can emphasize transferable skills like project management or customer service from your previous career.

Body : Tell the story of why you’re changing paths and how your previous experiences have equipped you with a unique perspective and diverse skills relevant to an office administrator’s role.

Closing : Mention your excitement about bringing a fresh viewpoint to the team and a desire to discuss how your background can translate into success for the organization.

Example of Office Administrator Cover Letter: Experienced Professional

With over [number of years] years of experience as an Office Administrator, I am excited about the opportunity to apply for the position at [Company Name]. My background has provided me with the multifaceted skill set and hands-on understanding necessary to affect positive outcomes in a fast-paced administrative environment.

In my current role at [Current Employer], I have successfully managed a team of administrative professionals and implemented a new document management system that resulted in a 30% increase in operational efficiency. My approach combines a keen eye for detail with a commitment to maintaining streamlined processes, ensuring that office operations support business objectives effectively.

I am particularly drawn to the opportunity at [Company Name] because of your commitment to [something you admire about the company or its culture]. I am confident that my proactive approach and my ability to foresee and address challenges will allow me to contribute effectively to your team and help achieve [Company Name]’s goals.

I am looking forward to the possibility of discussing how my extensive experience and proven track record of successful office administration can benefit your company. Enclosed is my resume, which provides further detail about my qualifications. Thank you for your consideration, and I hope to speak with you soon to explore this exciting opportunity.

Best regards,

Tips for Crafting the Office Administrator Letter for Experienced Professionals

Introduction : Briefly present your current role, years of experience, and interest in the new opportunity. Your familiarity with the responsibilities of an office administrator should be clear.

Body : Give specific examples of achievements in past roles, like improving office systems or successfully leading an administrative team. (Quantify these accomplishments when possible.)

Closing : Assert your readiness to bring your proven track record to a new environment and how it aligns with the company’s goals, asking for the chance to discuss further in an interview.

Frequently Asked Questions

What are the key elements to include in a cover letter for an office administrator role.

Your cover letter should clearly demonstrate your organizational skills, attention to detail, and communication prowess. Mention your proficiency in office software, experience in scheduling, or any relevant project management experience.

What should I emphasize in an application letter for an administrative officer with experience?

You can highlight your past achievements, showing how you’ve successfully managed office procedures or improved administrative tasks. Try to use metrics and clear examples when possible, like reducing supply costs by a certain percentage or handling a number of projects simultaneously.

How do I write a compelling personal statement in my office administrator cover letter?

You can share a brief story or example that illustrates your dedication, resourcefulness, or ability to thrive under pressure. (Connect your personal qualities to the needs of the potential employer to demonstrate how they align.)

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Administrator cover letter examples

A role as an administrator is rarely dull. So if you’re looking for a varied and fast-paced position, this could be perfect for you.

But before you can get started, you need to land the job. And before you can do that, you need to land the interview.

So, to help you write an impressive application that’s bound to get you noticed, we’ve put together our top tips and some administrator cover letter examples. Check them out below.

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Administrator cover letter example 1

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Administrator cover letter example 2

Administrator cover letter example 3

These 3 Administrator cover letter examples will provide you with some good ideas on how to format a cover letter, along with the type of message you should be trying to put across to recruiters .

To further understand exactly how you can write a cover letter that will get you noticed, check out our further guidance.

How to write a Administrator cover letter

Here’s how you can write your own eye-catching cover letter, broken down into simple steps.

Write your cover letter in the body of an email/message

Type the content of your cover letter directly into the email you are sending, or if you are applying via a job board, directly into their messaging system.

The reason for doing this it to ensure that your cover letter gets seen instantly and you can start connecting with the recruiter as soon as they open your message.

If you attach your cover letter as a separate document, the recipient will have to open up the document, which will slow the process down, or make them less likely to even open your cover letter – which could mean your application gets skipped over.

Start with a friendly greeting

To start building rapport with the recruiter or hiring manager right away, lead with a friendly greeting.

Try to strike a balance between professional and personable.

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Stay away from old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies – they can come across as cold and robotic.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try to uncover it via these methods.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you’ve opened up the cover letter with a warm greeting to start building a relationship, it is time to identify which role you want to apply for.

Recruiters are often managing multiple vacancies, so you need to ensure you apply to the correct one.

Be very specific and use a reference number if you can find one.

• I am interested in applying for the position of Administrator with your company.
• I would like to apply for the role of Sales assistant (Ref: 406f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for a junior project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

A good cover letter is short and sharp, getting to the point quickly with just enough information to grab the attention of recruiters.

Ideally your cover letter should be around 4-8 sentences long – anything longer will risk losing the attention of time-strapped recruiters and hiring managers .

Essentially you need to include just enough information to persuade the reader to open up your CV, where the in-depth details will sit.

Sign off professionally

To finish off your cover note, add a professional signature to the bottom, stating your important contact details and information.

This not only provides recruiters with multiple means of contacting you, but it also adds a nice professional appearance to the cover letter, which shows that you know how to conduct yourself in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Aaron Smith Customer service professional 075557437373 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Administrator cover letter

So, what type of information should you write about in your Administrator cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

• Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
• Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
• The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
• Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
• Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

Administrator cover letter templates

Copy and paste these Administrator cover letter templates to get a head start on your own.

Good morning, Alice

Please see attached my CV in application for the Administrator vacancy advertised on Indeed. As a dedicated professional with a demonstrated track record in school administration and leadership, I am excited about the opportunity to contribute my skills and experience to support the growth and success of your esteemed institution.

With 10 years overall experience, and 5 of those in my present role as an Administrator at Newham Sixth Form College, I contributed towards transforming the school into a vibrant and inclusive learning community. By fostering a positive climate and implementing data-driven initiatives, I increased student retention and parent satisfaction by 30%+, slashed expenses by 45% through diligently managing budgets while maintaining high educational resource standards and boosted community engagement by 70%.

I would welcome the opportunity to discuss further how my qualifications align with the needs of St. Michael’s Catholic College. Thank you for your consideration.

Kind regards

Nicky Bullard ¦ 07777777777 ¦ [email protected]

Good morning, Matthew

I am writing to submit my application for the position of Senior Administrator at the University of Manchester. As a passionate and committed individual with 18+ years of experience and a track record of fostering academic excellence, nurturing a positive school culture, and facilitating staff development, I am excited about the opportunity to contribute to the continued success of your institution.

I have gained valuable insights into the complexities of higher education and the importance of creating an environment that supports growth, innovation, and inclusivity. In my current role as an Administrator, I have continuously facilitated positive change and enhanced Durham University’s reputation.

Some notable achievements I would like to mention include contributing to a 43% increase in research funding and academic program offerings, implementing student success initiatives that boosted graduation rates by 28% within 7 years, and creating professional development workshops for faculty which led to the adoption of novel teaching methods and augmented scholar satisfaction by 50%.

With all my experience and an MA in School Administration, I hope that you recognise my enthusiasm and will consider me for the position.

Becky Goldbridge ¦ 07777777777 ¦ [email protected]

Hello Debbie

I am interested applying for the Graduate Administrator position at Bigland Green Primary School. As a recent graduate with a passion for education and a strong commitment to student success, I believe that my academic background and dedication make me an ideal candidate for this role.

I completed my bachelor’s degree in education leadership (Hons) from the University of Cambridge, where I obtained 5 distinctions. Throughout my academic journey, I have consistently demonstrated exceptional academic performance and gained valuable insights into the latest trends and best practices in school management. My coursework has equipped me with a comprehensive understanding of teaching policies and curriculum development, which I am eager to apply in a real-world setting.

During my studies, I served as a member of various societies and collaborated with fellow students and faculty in organising professional development workshops which encouraged continuous learning and growth among aspiring instructors.

I feel that my knowledge fits perfectly with the requirements you are looking for in a candidate, and I am available for an interview at your convenience.

Brian Keane ¦ 07777777777 ¦ [email protected]

Writing a strong attention-grabbing cover letter is a vital step in landing a good Administrator job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

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Administrative cover letter example

Administrative cover letter middle part (body)

Key takeaways for an administrative cover letter.

The administrative desks of any company are its nerve centers. All information flows into and out of it. That means when hiring managers look to fill administrative positions, they need someone who can handle whatever comes at them with grace and efficiency. A great administrative cover letter gets your application to the top of the pile by showing off how you keep your department running smoothly.

The devil is in the detail, so how do you set yourself apart in a 400-word document? Rely on the experts to help!

In this cover letter guide, along with the corresponding administrative cover letter examples, we’ll cover the following topics to help you write the best cover letter possible:

• How to choose the best cover letter format and what paragraphs the cover letter should include
• How to make the most of each portion of your letter (header, greeting, intro, body and conclusion)
• What approach to take when writing your cover letter
• How to avoid common mistakes when writing your administrative cover letter.

What is the purpose of a cover letter when you have a great resume? (If you need help there, check out our resume guides as well.) What will make hiring managers sit up and take notice? The guide below will analyze the details and answer those questions (you can also check out our library of 125+ cover letter examples ).

Best format for an administrative cover letter

Organization is the name of the game for administrative professionals, so show off your talents with a well-formatted cover letter. Your application letter should contain:

• The cover letter header
• The greeting / salutation
• The cover letter intro
• The middle paragraphs (body of the letter)
• The ending paragraph of your cover letter (conclusion and call-to-action)

While these sections are standard, what you put in them is not. Before you begin, consider each company you plan to apply to. Get an understanding of its culture and mission. Find out how many people you will work with, if possible. All this information will guide the tone you take and the message you choose to deliver. 

Cover letters are individual documents

What do we mean by that? You really won’t be creating one letter, but many variations on the theme. Why? Two main reasons:

• Each job is different, and each administrative cover letter should reflect that
• You need to take the ATS into account in each part of your application, not just your resume so use those keywords and phrases in your letter, too.

Every time you apply for a new job, review your cover letter and make any and all necessary changes to address the needs of your prospective employer.

The comprehensive cover letter guide is a great read for general advice on writing cover letters, but the remainder of this text gets deeper into each paragraph and how best to compile it.

The administrative cover letter example below gives an overview of how to create your own application:

Dear Ms. Fisher,

As an administrative assistant within the legal sector, I am used to the exacting nature of the role. I am working towards my paralegal qualifications and enjoy getting involved in every aspect of the practice. The fixed-term role will be an ideal fit for my studies.

For the last several years I have worked as an administrative assistant in two very busy law offices, where I utilized my strengths to provide optimal front-end and back-end support to office staff. I am adept in working to fulfill administrative and clerical duties to ensure that offices run smoothly. I have assisted with three of the highest profile legal cases in the state last year and am used to varied project workloads. My love for organizing is what led me to supplement my studies in the administrative field, and my thirst for knowledge ensures that I get involved in every possible way. Please know that I understand what a crucial role an administrative assistant is – your legal teams need someone who appreciates the nuances of the legal process.

I look forward to the chance of meeting and understanding your expectations for the role. Feel free to contact me at your earliest convenience.

Best Regards,

Jeff Martabano

If you need additional inspiration for cover letter writing, you can check out our related administrative cover letter samples:

• Customer Service Representative cover letter sample
• Administrative Assistant cover letter sample
• Receptionist cover letter sample
• Office Administrator cover letter sample
• Office Assistant cover letter sample
• Office Manager cover letter sample
• Personal Assistant cover letter sample
• Administrative Officer cover letter sample
• Call Center cover letter sample
• Front Desk Receptionist cover letter sample
• Virtual Assistant cover letter sample
• Secretary cover letter sample

Cover letter header

Make the most of the only design element your administrative cover letter contains. Administrative workers need to present a cool as a cucumber image to the office at all times.  A cleanly attractive header helps you establish that image at first glance.

That’s a bonus benefit of the header, whose main purpose is to display your contact information. This section should contain your name, email and best contact phone number in legible type. 

 Although you want to create a memorable image with your header, make sure above all that it is readable. You don’t want to place any obstacles in the way of your goal. You're writing this letter to get an interview, so make it easy for recruiters to schedule with you.

Be open to a phone screening interview or a video meeting. Prepare for these the same way you would for an in-person interview. The nice thing about a phone screening is you don’t need to get dressed up and you can keep some notes in front of you as reminders.

The aim of this section: Lay the groundwork for you image as an organized professional and make sure your contact information is in the forefront.

Cover letter greeting

The greeting of your administrative cover letter is just a few words, but they carry weight. Why? People warm up if they are addressed by name. “A person’s name is to that person, the sweetest, most important sound in any language,” Dale Carnegie, the guru of self-improvement and corporate training once said.

That’s why you should start off by using the name of the hiring manager, or if you can find it out, the name of your prospective boss. Unless you know for certain that a casual opening such as “hi there” is appropriate, stick with the more formal: “Dear Mr/Mrs/Ms. Surname” and triple check that you have the spelling and honorific correct. 

If you cannot discover the name of the person responsible for hiring, “to whom it may concern” is fine. “Dear _____ team” is acceptable if you know that fits in with the corporate culture.

The cover letter sample text below sticks with “Dear Mr/Mrs/Ms. Surname,” because it’s hard to go wrong with that traditional greeting.

The aim of the cover letter greeting: Make the extra effort to engage the hiring manager by learning their name and using it to draw them in.

Dear Ms. Fisher, 

Cover letter introduction

The role of administrative personnel is ever-changing. Artificial Intelligence (AI) assistants can do some of the work that once was done by hand. A strong administrative cover letter uses the introduction to highlight what you can do that AI can’t.

Client follow-up, programming skills, dealing with office personalities and priorities and even interpreting the data computer’s crunch are all skills AI cannot do, FastFuture points out. Focus your introduction on these high-level tasks and show how you are learning and evolving into the role of the future. You must only answer the question: “Why should I hire you?” by making it clear that your value goes well beyond answering phones or scheduling meetings.

If you can’t convince the recruiter here that you will be a great addition to the team, you won’t make the cut.

The aim of the cover letter intro: Point out the high level skills that make you a true value add to the company. 

You’ve wowed them with your main message, now you have the space to back that up with outstanding examples from your career. Explain why you want this particular job, then use career successes to show exactly how you will not just keep the office running smoothly, but improve processes and take on new tasks.

As you compile your career bests, make sure that they illustrate times when 25 tasks all had to be completed in the next 5 minutes or the office would implode! OK, maybe that’s an exaggeration (maybe not) but you want to demonstrate that you can handle the toughest situations with aplomb.

Bullets are a great way to highlight several important successes: They save space (you can leave out unnecessary phrases such as “in my most recent position I was able to” and jump right in with your action word) and they break up large blocks of type.

Try to let your personality show with both the stories you choose and the language you use. Also remember that the body of your letter also gives you space to add detail and data that did not fit into your resume. 

Read the cover letter sample text below for one way to accomplish this.

The aim of the body of your cover letter: Cement the recruiter’s impression of you as a multi-tasker who stays calm under pressure and reveal a bit of your personality.

How to close an administrative cover letter (conclusion and sign-off)

A memorable administrative cover letter ends with a flourish that leaves no doubt in the recruiter’s mind that you deserve that interview. Show confidence that you will have the office under control and will make the working lives of all you support easier.

Restate the reason you will be a great fit for the job. Then, add a more personal touch. Try detailing why you want to work for the company (it doesn’t hurt to be a bit complimentary but don’t veer into fawning) or express the satisfaction you get from a job well done. Leave something unsaid that would be a great question for your interview.

Finish with a respectful request for an interview and sign off with “Sincerely” or “Best regards.”

The aim of this part:  Remind the recruiter why you are an excellent candidate and request an interview.

I look forward to the chance of meeting and understanding your expectations for the role. Feel free to contact me at your earliest convenience.  

Administrative cover letter with no experience

Maybe you’re thinking, “Sure, this would be easy if I had administrative experience, but I don’t!” That’s OK. Your targeted job requires many soft skills that you do have experience using. If you have participated (or better yet led) and extracurricular activities, completed group projects, taken any computer or business classes, or volunteered, you can use those experiences. The soft skills you want to highlight include:

• Organization
• Communication
• Collaboration
• Time management
• Reliability

Explain why you want the job and show that you are responsible and ready to enter the workforce.

Basic mistakes in an administrative application letter (and how to avoid them)

• Spelling and grammar errors. While a hiring manager may overlook a typo, you don’t want to take that chance, especially because you may be tasked with client-facing communication. Have a friend or colleague look over your letter. Use a spellcheck and grammar check function, but don’t rely entirely on them. They make errors too.
• Getting too wordy. Keep your examples and anecdotes to a sentence or two at most. You only have about 400 words, so you don’t want to spend them all in one place.
• Focusing too much on one type of skill. You definitely need soft skills in your job, but don’t forget that your software expertise and ability to analyze data are valuable too.
• Administrative roles have expanded to include higher level skills.
• Adopt a tone and message that reflect the culture of the company you are applying to work for.
• You will be working closely with many people, so let your personality show through. This will help recruiters decide whether you are a good fit.
• Use examples that show off your grace under pressure.

Resume.io’s expert-tested and pre-formatted cover letter templates make it simple to click and start creating. Use the advice in this guide to help you develop a letter that speaks directly to the hiring manager and grabs you that interview.

Free professionally designed templates

Administrative Assistant Cover Letter Example (W/ Templates & Tips for 2024)

Maybe, your career as an administrative assistant started back when you organized your classmates' desks.

Jokes aside — you always had a knack for efficiency and organization, and now you’ve turned those skills into a profession.

It's a dream come true, but there's just one hurdle standing in your way — the cover letter.

Staring at that blank page, trying to convey your skills and experience, feels a lot like being stuck in a loop. It's like experiencing writer’s block, and you just can't seem to find the right words to paint yourself in the best light.

Don’t worry though!

In this article, we're here to assist you in crafting the perfect administrative assistant cover letter, step by step.

We'll guide you through:

• An Outstanding Administrative Assistant Cover Letter Example
• 5 Simple Steps to Craft the Best Administrative Assistant Cover Letter
• 3 Essential Tips for a Successful Administrative Assistant Cover Letter

Let’s dive in!

Administrative Assistant Cover Letter Example

5 Steps for the Perfect Administrative Assistant Cover Letter

You've just seen what a job-winning cover letter looks like. 

Now, it's your turn to write one . Just follow the steps we're about to share, and you'll be on your way to crafting a standout cover letter that gets results. 

#1. Put Contact Information in the Header

When creating your administrative assistant cover letter, it all begins with your contact information, just like on your resume . Here's what you should include:

• Full Name: Your complete name should be at the top of the page.
• Job Title: Tailor your job title to match the specific administrative assistant role you're applying for. Clarity here helps streamline the hiring process.
• Email Address: Opt for a professional and straightforward email address, typically a combination of your first and last name.
• Phone Number: Ensure your phone number is accurate, including the dialing code if applying for positions abroad.
• Location: Mention your city and state or country. If you're open to remote work or relocating, make that clear on your administrative assistant resume.
• Relevant Links (Optional): Include any pertinent websites or social media profiles, such as LinkedIn.

Next, it's time to provide the receiver’s info. That includes: :

• Company Name: Specify the company you're applying to.
• Hiring Manager's Name: Whenever possible, identify the hiring manager for the department you're interested in. Research the job ad, the company's website, or LinkedIn for this information.
• Hiring Manager's Title: If you ascertain that the hiring manager for this specific job ad holds a department head role, use that title instead of just "Hiring Manager."
• Location: Include the city and state or country, particularly for globally operating companies. 
• Email Address (Optional): If available, include the hiring manager's email address.
• Date of Writing (Optional): Consider adding the date you composed your cover letter for that extra touch of professionalism. Now you're ready to start crafting your winning cover letter for the administrative assistant role you desire. Good luck!

#2. Address the Hiring Manager

Once you've included all the necessary contact information for your administrative assistant's cover letter, make sure to address the hiring manager the right way.

Addressing your cover letter correctly can make a positive impression on the hiring manager. 

Start by conducting some research. Check the job posting, the company's website, or LinkedIn profiles to find the hiring manager for the position you're interested in. This way, you can find their name and email address.

Next, address them formally. Consider using "Ms." or "Mr." followed by their last name. If you're unsure about their gender or marital status, you can simply use their full name. For example:

• Dear Mr. Smith,
• Dear Alex Johnson,

In cases where you can't find specific information about the hiring manager or the head of the administrative department, you can address your letter to the department or the company in general:

• Dear Administrative Department,
• Dear Administrative Hiring Team,
• Dear Human Resources Recruitment Team,

#3. Write an Eye-Catching Opening Statement

Hiring managers typically spend about seven seconds reviewing a candidate's application before deciding whether to read it thoroughly. That’s why grabbing their attention from the get-go is crucial if you want them to read the rest of your cover letter. 

Formally introduce yourself in the opening statement and clearly state your interest in the role. Expressing your enthusiasm for the industry or the specific job can grab the hiring manager's attention.

Researching the company can help improve your opening statement even further. The more you know about the employer, the better you can emphasize how you fit in with their culture. 

This can show to the hiring manager that you're not just applying indiscriminately; you're interested in this particular position.

Depending on your experience level, you can also kick off your cover letter by highlighting a noteworthy achievement or the skills that make you an ideal fit for the role. Keep this paragraph concise, aiming to spark the hiring manager's curiosity and encourage them to explore your cover letter in more detail.

Check out some more cover letter examples to get inspired about writing your opening statement. 

#4. Use the Cover Letter Body for the Details

The body of your cover letter is your opportunity to dive deeper into your qualifications and professional skills.

Avoid the temptation to simply rehash your resume; that won't cut it here. Your objective is to demonstrate, beyond a doubt, that you're the standout candidate. To achieve this, focus on showcasing your achievements relevant to the administrative assistant field, drawing inspiration from the job listing.

Tailoring your cover letter to align with the job advertisement is key. Highlight the specific skills the company seeks and how you can contribute to their team. For instance, if you're vying for an administrative assistant role in a tech-centric environment, emphasize your tech-related skills rather than, for example, your experience in e-commerce.

Displaying knowledge about the company, its products, services, or industry can earn you extra brownie points. If you're well-acquainted with the company's offerings, be sure to mention it in your cover letter to illustrate your alignment with its mission and culture.

Lastly, be enthusiastic. Express your genuine excitement for the role and your unwavering confidence in how your unique skills and experience will be a valuable addition to their organization. This enthusiasm can be infectious and leave a lasting impression on the hiring manager.

Also, make sure to avoid these common cover letter mistakes that can harm your chances of landing an interview. 

#5. Wrap It Up and Sign It

Concluding on a professional note is the cherry on top of your administrative assistant cover letter.

Your goal here is to ensure you leave a positive impression on the hiring manager, reinforcing the confidence you’ve demonstrated throughout your letter.

So, wrap up by confidently reiterating why you're an ideal fit for the administrative assistant role or summarize the skills that set you apart from other candidates.

And don’t forget to include a call to action. Encouraging the hiring manager to take the next step, such as discussing your application further, can create a lasting impression and boost your chances of securing an interview.

To wrap it all up, select a professional sign-off. Choose an appropriate signature line, followed by your full name. Here's an example:

Please don't hesitate to reach out to me at the provided email or phone number to arrange an interview. I eagerly anticipate the opportunity to discuss my application in more detail at your earliest convenience.

If you're looking for alternatives to "Sincerely," consider these options:

• Kind regards,
• Respectfully,
• Thank you for your consideration,

Choose the sign-off that best aligns with your personal style and the tone of your cover letter.

3 Essential Administrative Assistant Cover Letter Tips

You've got the basics down, and now it's time to fine-tune your administrative assistant cover letter with some essential cover letter tips that will make it shine. Let's dive into these valuable insights to help you create a standout cover letter.

#1. Match Your Resume

If you’re serious about landing a position, it's important that all the documents in your job application are fine-tuned with each other.

Ensure that your administrative assistant cover letter's formatting and layout match your administrative assistant resume to convey professionalism and attention to detail. Make sure your text and contact details are neatly aligned on the page, maintain consistent font styles and sizes, and set appropriate margins and line spacing to keep your cover letter concise on a single page. 

This consistency will show you’re professional and serious about the job.

Or Use A Cover Letter Template Instead

Struggling to craft the perfect cover letter from scratch? Don't worry; we've got a time-saving trick up our sleeves. 

Try out our free resume builder to create the perfect administrative assistant resume.

Then, pick a cover letter template that matches it visually to save time and effort.

Our templates are created in collaboration with hiring managers around the world, which means they hit industry standards right on the mark. You save time and get a matching cover letter for your resume that looks absolutely professional. Sweet deal, isn’t it?

#2. Mention The Right Skills

Highlighting your skills in your administrative assistant cover letter is crucial. 

The trick here, however, is not just to list all your skills. Firstly, keep it relevant and only talk about the skills you have that are required for the job. If you’ve already listed them on your resume, this is your chance to actually explain in more detail how they make you the perfect fit for the job. 

This demonstrates to hiring managers that you understand the role's requirements and have what it takes to excel in it. So, make sure to weave your skills into your cover letter strategically, emphasizing how they align with the position's demands.

#3. Be Formal

Maintaining a formal tone in your administrative assistant cover letter is the way to go. 

Keeping things formal will reflect your professionalism and respect for the workplace environment. This formality sends the right message to potential employers, indicating that you’re serious about the application and can conduct yourself appropriately in a corporate setting.

That said, don’t go overboard with the formality. You can, for example, make the cover letter a bit more personal by addressing the hiring manager by their name or sign off using “Warm Regards.” 

Key Takeaways

And that sums up crafting an administrative assistant cover letter!

We hope our guide has equipped you with the tools to write a spot-on administrative assistant cover letter. 

Before you head off, let's quickly review:

• Ensure your administrative assistant's cover letter provides any relevant links or attachments so the hiring manager can easily access additional information related to your experience.
• Ideally, your cover letter should be addressed directly to the hiring manager. A little research on the job posting might help you discover their name.
• Use your cover letter to elaborate on the administrative skills and experiences that make you an ideal candidate. Highlight expertise that aligns with the job requirements.

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Administrative Officer Cover Letter Example (Free Guide)

Create an administrative officer cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..

Are you looking for a job as an Administrative Officer? Writing a great cover letter is key to landing the job you want. Our Administrative Officer Cover Letter Guide will take you step by step through the process of writing a professional and effective cover letter.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• What a cover letter template is, and why you should use it.

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Administrative Officer Cover Letter Sample

• Administrative Secretary Cover Letter Sample
• Administrative Specialist Cover Letter Sample
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Dear Hiring Manager,

I am writing to apply for the Administrative Officer position at ABC Company . With my diverse skills and experience, I believe I am the ideal candidate for this role.

I have a Bachelor of Science degree in Business Administration with a specialization in Marketing from a highly acclaimed institution. I have four years of experience working in administrative roles with increasing responsibilities. During this time, I have developed a strong set of skills in customer service, data entry, record keeping, and office management.

My current role as an Administrative Officer involves managing the daily operations of the office. This includes overseeing the daily workflow, ensuring that office equipment is in good condition, managing the receptionist duties, and providing administrative support to all departments. I have also been responsible for ordering office supplies, scheduling appointments, and maintaining accurate records.

I am highly organized, detail-oriented, and I have a knack for problem-solving. I am also a skilled communicator with the ability to interact effectively with people from all walks of life. I am confident that I can make a positive contribution to your team and help keep the office running smoothly.

I have attached my resume and I would be happy to provide any additional information you may need. I am eager to discuss how my qualifications can be of benefit to ABC Company . Thank you for your time and consideration.

Sincerely, John Doe

Why Do you Need a Administrative Officer Cover Letter?

• A Administrative Officer cover letter is an important tool for showcasing your qualifications and skills to potential employers.
• It is an opportunity to demonstrate your understanding of the role and to prove your enthusiasm for the job.
• A well-written cover letter can help you stand out from other applicants and give you a chance to make a great first impression.
• It also allows you to explain your motivations and provide additional information about yourself that cannot be expressed in a resume.
• Your cover letter should be tailored to the specific job you are applying for and should highlight your relevant experience and qualifications.
• It should be concise, professional, and provide the employer with a clear picture of who you are and why you would be a great fit for the role.

A Few Important Rules To Keep In Mind

• Include your contact information in the header of the letter, including your name, address, phone number, and email address.
• Address the letter to a specific person, such as the hiring manager or the head of the department.
• In the first paragraph, explain why you are writing and include the position you are applying for.
• In the second paragraph, explain why you are an ideal candidate for the position, and include relevant experiences or accomplishments.
• In the third paragraph, restate your interest in the position and your qualifications, and thank the reader for their time.
• Close the letter with a polite but professional closing, such as “Sincerely” or “Best regards.”
• Proofread the letter carefully for errors before sending it.

What's The Best Structure For Administrative Officer Cover Letters?

After creating an impressive Administrative Officer resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Administrative Officer cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Administrative Officer Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

As an experienced Administrative Officer, I am confident that I possess the necessary skills and experience to make a positive contribution to your team. My background includes providing administrative support to executive level staff, managing daily office operations, and providing excellent customer service.

In my current role, I am responsible for the oversight of office operations and ensure efficient and cost-effective use of resources. I have developed strong organizational skills and the ability to prioritize tasks, coordinate multiple projects, and collaborate with various departments. I also have excellent communication skills, allowing me to interact with customers and vendors in a professional manner.

In addition to my administrative skills, I am proficient in a variety of computer applications, including Microsoft Office Suite, Outlook, and Adobe Photoshop. I also have experience with maintaining databases and creating reports.

I am confident that my experience and skills would be a valuable asset to your team. I am eager to discuss my qualifications and experience in more detail and am available for an interview at your convenience.

Thank you for your time and consideration. I look forward to hearing from you.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing an Administrative Officer Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Not customizing the cover letter to the position or company.
• Not including relevant accomplishments or experiences.
• Including too much information or information that is not relevant to the job.
• Writing in a passive or overly formal tone.
• Focusing on what the company can do for you instead of what you can do for the company.
• Failing to proofread for typos, grammar, and spelling errors.
• Using overly technical language or jargon.
• Not addressing the cover letter to a specific person.
• Using a generic salutation such as "To Whom It May Concern".
• Not including a call to action at the end of the letter.

Key Takeaways For an Administrative Officer Cover Letter

• Highlight your qualifications and experience in the administrative field.
• Mention any specialized skills or certifications you have obtained.
• Demonstrate your excellent written and verbal communication skills.
• Showcase your ability to handle multiple tasks at once and remain organized.
• Describe how your past experience has prepared you for this role.
• Express enthusiasm for the position and the company.
• Thank the employer for their time and consideration.

17 Professional Administrative Assistant Cover Letter Examples for 2024

Your administrative assistant cover letter must immediately highlight your organizational skills. Employers seek meticulous attention to detail in candidates. In the second paragraph, showcase your ability to communicate effectively both verbally and in writing. Your cover letter should reflect your interpersonal expertise and capacity for seamless office management.

All cover letter examples in this guide

Senior Administrative Assistant

Entry-Level Administrative Assistant

Administrative Assistant No Experience

Construction Administrative Assistant

Dental Administrative Assistant

HR Administrative Assistant

Medical Administrative Assistant

Real Estate Administrative Assistant

Sales Administrative Assistant

School Administrative Assistant

Temporary Administrative Assistant

Executive Administrative Assistant

Administrative Associate

Administrative Coordinator

Administrative Assistant Receptionist

Administrative Assistant Ii

Cover letter guide.

Administrative Assistant Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Administrative Assistant Cover Letter

Key Takeaways

By Experience

Crafting a compelling administrative assistant cover letter can be a tricky part of your job search. You've found the perfect position, and the application calls for a cover letter, not just a repetition of your resume. It's your chance to share a standout achievement, giving it life beyond bullet points. Striking the balance between professionalism and a fresh, unique voice—without stepping into clichés—is essential, all while keeping it to one succinct page. Let's guide you through creating a cover letter that opens doors.

• Introduce your profile to catch recruiters' attention;
• Use professional templates and examples to make sure your administrative assistant cover letter follows the best industry standards;
• Settle on your most story-worthy achievement to shine a light on what makes your application unique;
• Write a administrative assistant cover letter, even when you lack professional experience.

Ready to start with the basics: upload your resume to Enhancv's AI, below, to see the administrative assistant cover letter it would write for you.

If the administrative assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Administrative Assistant resume guide and example
• Medical Interpreter cover letter example
• HR Administrative Assistant cover letter example
• French Translator cover letter example
• Records Manager cover letter example
• Legal Secretary cover letter example
• Hotel Front Desk Receptionist cover letter example
• Tax Preparer cover letter example
• Front Desk Coordinator cover letter example
• Interpreter cover letter example
• Chiropractic Office Manager cover letter example

Administrative Assistant cover letter example

Leroy Bayley

New York, NY

+1-(234)-555-1234

[email protected]

• Customization: The cover letter is tailored for an Administrative Assistant role, emphasizing the applicant's relevant experience and achievements, such as leading initiatives to improve scheduling and task management systems.
• Demonstration of Results: It showcases quantifiable success by mentioning a specific instance where the applicant's actions led to a 20% productivity increase, which is compelling evidence of their potential impact on the company.
• Company Research: The letter reflects the applicant's awareness of the company's values by mentioning its commitment to quality and innovation, suggesting that the candidate has done their homework and is genuinely interested in the company’s culture and goals.
• Call to Action: The cover letter concludes with a proactive call to action, inviting the hiring manager to schedule an interview, which demonstrates the applicant's keenness to move forward in the application process.

The format of your administrative assistant cover letter: structure, fonts, margins, and more

Your administrative assistant cover letter should include a header (with your name, position, and date); a greeting and introductory paragraph; a body and closing paragraphs; and an optional signature.

Remember that you're writing your administrative assistant cover letter for recruiters - as the Applicant Tracker System won't scan this content.

Here are a few more tips and tricks to keep in mind when formatting your administrative assistant cover letter:

• Use the same font in your administrative assistant cover letter and resume . We recommend modern fonts, e.g. Lato and Rubik, to help you stand out, instead of the stereotypical Arial and Times New Roman.
• Each paragraph should have single spacing, which is already set up for you in our cover letter templates .
• Our cover letter builder follows industry standards for your administrative assistant cover letter formatting - with a one-inch margin, surrounding your content.
• Always export your administrative assistant cover letter in PDF to ensure the image or text quality stays the same and your writing isn't moved about.

The top sections on a administrative assistant cover letter

• Header: This includes your contact information, the date, and the employer's contact information, necessary for ensuring the recruiter can easily get in touch with you.
• Greeting: Tailor this to the hiring manager if possible, as personalization can demonstrate your attention to detail—a crucial skill for an administrative assistant.
• Introduction: Briefly introduce yourself and express your enthusiasm for the administrative assistant role, highlighting your organizational skills and readiness to support the workplace efficiently.
• Body: In one or two paragraphs, detail your relevant experience, skills in managing office tasks, proficiency in software used for administration, and any specific achievements or accolades that underline your suitability for the role.
• Closing: Reiterate your interest in the position, thank the reader for their time, offer any additional attachments like references, and provide a call to action, such as a request for an interview, showcasing proactive communication skills.

Key qualities recruiters search for in a candidate’s cover letter

• Exceptional organizational skills: Necessary for managing schedules, coordinating meetings, and handling multiple tasks effectively.
• Strong communication abilities: Crucial for drafting correspondence, engaging with clients, and conveying information clearly to other team members.
• Proficiency in office technology: Knowledge of office software, such as Microsoft Office Suite and email management, for efficient completion of tasks.
• Attention to detail: Vital for accurate data entry, proofreading documents, and maintaining records without errors.
• Time management expertise: Ability to prioritize tasks, meet deadlines, and manage the executive's calendar efficiently.
• Proactive problem-solving: The capacity to anticipate potential issues and take initiative to resolve them, minimizing disruptions to daily operations.

Kick off your administrative assistant cover letter: the salutation or greeting

When writing your administrative assistant cover letter, remember that you're not writing for some complex AI or robot, but for actual human beings.

And recruiters, while on the lookout to understand your experience, would enjoy seeing a cover letter that is tailored to the role and addresses them . Personally.

So, if you haven't done so, invest some time in finding out who's the hiring manager for the role you're applying to. A good place to start would be LinkedIn and the corporate website.

Alternatively, you could also get in touch with the company to find out more information about the role and the name of the recruiter.

If you haven't met the hiring manager, yet, your administrative assistant cover letter salutation should be on a last-name basis (e.g. "Dear Mr. Donaldson" or "Dear Ms. Estephan").

A good old, "Dear HR Professional" (or something along those lines) could work as your last resort if you're struggling to find out the recruiter's name.

List of salutations you can use

• Dear Hiring Manager,
• Dear [First Name Last Name],
• Dear [Job Title],
• Dear [Department Name] Team,
• Dear [Company Name] Recruiter,
• Dear Sir or Madam,

The administrative assistant cover letter introduction: focusing on your unique value, with a creative twist

You are not the only one wondering how to start your administrative assistant cover letter. Those first two sentences introduce your profile and should be memorable.

No pressure.

When beginning your administrative assistant cover letter , immediately point out the unique value of working with you. In other words, what you promise to bring to the role by using your past track record of success.

Start your administrative assistant cover letter with a creative twist by telling a joke or stating something relatable. Select this type of introduction only if it aligns with the company culture.

What comes next: your administrative assistant cover letter middle paragraphs

In the next three to six paragraphs (or the body of your administrative assistant cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your administrative assistant cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Finishing off your administrative assistant cover letter with what matters most

So far, you've done a fantastic job in tailoring your administrative assistant cover letter for the role and recruiter.

Your final opportunity to make a good impression is your closing paragraph.

And, no, a "Sincerely yours" just won't do, as it sounds too vague and impersonal.

End your administrative assistant cover letter with the future in mind.

So, if you get this opportunity, what do you plan to achieve? Be as specific, as possible, of what value you'd bring to the organization.

You could also thank recruiters for their interest in your profile and prompt for follow-up actions (and organizing your first interview).

No experience administrative assistant cover letter: making the most out of your profile

Candidates who happen to have no professional experience use their administrative assistant cover letter to stand out.

Instead of focusing on a professional achievement, aim to quantify all the relevant, transferrable skills from your life experience.

Once again, the best practice to do so would be to select an accomplishment - from your whole career history.

Another option would be to plan out your career goals and objectives: how do you see yourself growing, as a professional, in the next five years, thanks to this opportunity?

Be precise and concise about your dreams, and align them with the company vision.

Key takeaways

Summarizing the most important aspects in writing your administrative assistant cover letter, remember to:

• Create a personalized administrative assistant cover letter for each role you apply for, that includes the recruiter's name in the salutation;
• Format your administrative assistant cover letter with single-spacing, one-inch margins, and a modern, yet ATS-friendly font;
• Always start off your administrative assistant cover letter with two sentences that reflect what is most important about your application;
• Your administrative assistant cover letter body should feature your biggest accomplishments and the job-relevant skills it has taught you;
• Instead of opting for the "Sincerely yours" ending, close your administrative assistant cover letter with a nod to the future with what you aim to achieve in this potential role.

Administrative Assistant cover letter examples

Explore additional administrative assistant cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

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• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
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12 Administrative Assistant Cover Letter Examples

Administrative Assistants are the backbone of any organization, adept at juggling multiple tasks, prioritizing, and ensuring everything runs smoothly. Similarly, your cover letter serves as the backbone of your job application, skillfully balancing your professional narrative, showcasing your ability to handle diverse responsibilities, and demonstrating your commitment to efficiency. In this guide, we'll explore the best cover letter examples for Administrative Assistants to help you to present a compelling case for your next role.

Cover Letter Examples

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The best way to start an Administrative Assistant cover letter is by grabbing the reader's attention immediately. Begin by addressing the hiring manager by name, if it's known. Then, introduce yourself and briefly mention the position you're applying for. You can also mention a notable achievement or experience that aligns with the job requirements. For example, "As an Administrative Assistant with over five years of experience in managing complex schedules and coordinating travel, I was excited to see your job posting for an Administrative Assistant." This approach shows that you're professional, experienced, and enthusiastic about the role.

Administrative Assistants should end a cover letter with a strong closing statement that reiterates their interest in the position and the value they can bring to the company. This could be something like, "I am excited about the opportunity to bring my unique skills and experience to your team and am confident that I can contribute significantly to your operations." Following this, it's important to express gratitude for the reader's time and consideration, such as, "Thank you for considering my application. I look forward to the possibility of discussing my candidacy further." Lastly, end with a professional closing and your full name. "Sincerely" or "Best regards" are commonly used closings. If you're submitting a digital copy, include your contact information below your name. This ending leaves a positive, professional impression and opens the door for further communication.

An Administrative Assistant's cover letter should ideally be about one page in length. This is a standard length that allows you to succinctly present your skills, experiences, and qualifications without overwhelming the reader. It's important to remember that hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point can increase the chances of it being read thoroughly. In terms of word count, aim for around 250 to 400 words. This should give you enough space to introduce yourself, explain why you're interested in the role and the company, and highlight your most relevant skills and experiences.

Writing a cover letter with no direct experience as an Administrative Assistant can seem challenging, but it's absolutely possible. Here's how you can approach it: 1. **Understand the role**: Research the role of an Administrative Assistant thoroughly. Understand the skills and qualities required for the job. This could include organizational skills, communication skills, proficiency in certain software, etc. 2. **Highlight transferable skills**: Even if you haven't worked as an Administrative Assistant before, you likely have skills from other jobs or experiences that are relevant. For example, if you've worked in customer service, you've likely developed strong communication and problem-solving skills. If you've worked in a fast-paced retail environment, you've likely honed your ability to multitask. Highlight these transferable skills in your cover letter. 3. **Show enthusiasm for the role**: Employers value candidates who are enthusiastic about the job. Express your interest in the role and the company, and explain why you're interested. This can help make up for a lack of direct experience. 4. **Provide examples**: Use specific examples to demonstrate your skills. For instance, if you're claiming to have strong organizational skills, provide an example of a time when you used these skills to achieve a positive outcome. 5. **Express willingness to learn**: If you don't have direct experience, showing a willingness to learn can be very appealing to employers. Make it clear that you're eager to learn and grow in the role. 6. **Keep it concise and professional**: Your cover letter should be no more than one page. Keep the tone professional, and proofread carefully to avoid any errors. 7. **Use the right format**: Start with a formal salutation, introduce yourself, explain why you're interested in the role and the company, highlight your relevant skills and experiences, and conclude with a strong closing statement. Remember, everyone starts somewhere. Even if you don't have direct experience, your unique combination of skills, experiences, and enthusiasm can make you a strong candidate for an Administrative Assistant role.

Related Cover Letters for Administrative Assistants

Executive assistant cover letter.

Office Administrator Cover Letter

Data Entry Cover Letter

Virtual Assistant Cover Letter

Secretary Cover Letter

Receptionist Cover Letter

Administrative Aide Cover Letter

Administrative Assistant Intern Cover Letter

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Admin Assistant Cover Letter

An admin assistant cover letter is used to highlight the information on your resume, connect your skills to the job requirements, and make a strong case for why you are the best fit for the position. The cover letter aims to help employers see why your qualifications and experience as an admin assistant would benefit their company.

Admin Assistant — Free Cover Letter Template

Download our free admin assistant cover letter template in MS Word format.

Admin Assistant Cover Letter Template Sample:

[Full Name]

[Physical Address]

[Telephone Number]

[Email Address]

Application for the position of admin assistant.

Dear [Recipient’s title and last name] ,

I am writing to apply for the position of admin assistant as advertised in [where you saw the advertisement] . My [two relevant attributes] , and extensive experience make me a perfect fit for the position. I am eager to become a valued member of [company] .

I have worked as an admin assistant for [number of years] , and during that time I have been tasked with [mention some of your responsibilities from current and previous positions] . As per the requirements for the position at [company] , you will notice in my resume that I [mention skills, competencies, or experiences that answer directly to the requirements listed in the job posting] .

In my [current/previous] role as an admin assistant at [company] , I [talk about a few significant accomplishments and any contributions you made that had a positive impact] . Experience has taught me to [what have you learned] .

I am thrilled to be applying to [company] because I admire your [name two or three things you know about the company in general that you like] . As the admin assistant, I will [how will you add value to the business] . In this way, I am certain I will be of the greatest benefit to [company] .

Please find my resume attached. Feel free to contact me via email or phone call if I can be of any further service.

Thank you for taking the time to consider my application. I look forward to hearing from you.

[Your Name]

How to Write an Admin Assistant Cover Letter:

A step-by-step guide to writing the perfect admin assistant cover letter.

Address your letter.

Address the hiring manager directly..

Address your letter directly to the hiring manager, recruiter, employee, or whoever the person is that put out the job posting.

Avoid generic greetings.

If a contact name is supplied or if it is possible to find out a name, avoid using a general greeting such as "To whom it may concern" or "Dear Sir/Madam." Use the relevant title before the person's last name — for example, "Dr. Tyson" or "Ms. Pierce."

Start with an introduction.

Keep your introduction brief..

In no more than three sentences , tell the person why you are writing and what position you are applying to.

Highlight the fact that you meet the job requirements as stated in the advertisement.

Your writing should reflect the exact job title and you should briefly highlight a key job advertisement requirement that you meet, for example, having at least two years' experience as an admin assistant.

State that you feel you are the best person for the job.

Use one sentence to clearly state why you feel that you are the best fit for the admin assistant position.

Showcase your training and experience.

Briefly discuss your training..

Write a few sentences on your qualifications and where you obtained them, and/or provide details of your job training. Directly mention how your training relates to the core competencies required in the job advertisement.

Highlight your experience.

Mention how many years you've worked as an admin assistant and where you worked. Limit this to a single sentence as you will be discussing your exact duties and work experience further on.

Match your core skills to those mentioned in the job ad.

Match prominently featured duties and responsibilities mentioned in the job ad with core skills and competencies from your resume. For example, if the job ad requires proficiency in appointment scheduling software, mention the nature and extent of your experience in that regard.

Highlight your most recent job.

Discuss your most recent role and contributions..

In a few sentences , talk about your responsibilities at your current or previous job as an admin assistant. Include details about how your contribution positively impacted your previous employer.

Briefly discuss what your experience has taught you about your role as an admin assistant.

Showcase your biggest accomplishments in your previous job.

Mention one or two of your proudest career moments, for example, being entrusted with complex travel arrangements, implementing a new filing system, or being commended by colleagues and managers for your dedicated and professional administrative assistance.

Celebrate the organization.

Mention what you know about the company..

In order to indicate your knowledge and interest in the company, individual, or institution you're applying to, do a bit of research and include a sentence about their key products or services, their success stories, or their public image.

Highlight the reasons why you want to work there.

Discuss why being a personal assistant at this company appeals to you. Typically, this would include mention of how being a personal assistant there would align with your career goals and skills. State how you will add value to the company.

End with a call to action.

Indicate that you would like to hear from them..

Mention that you've attached your resume for their consideration and invite the reader to contact you via email or phone call.

Close your letter.

Thank the reader for their time. Add "sincerely" or an acceptable synonym and sign off with your full name.

Similar Cover Letters:

• Personal assistant.
• Virtual assistant.

How to Address a Cover Letter

How do you write an administrative assistant cover letter?

• Address your letter to the correct person .
• Start with an introduction .
• Showcase your training and experience .
• Highlight your most recent job .
• Celebrate the organization .
• End with a call to action .
• Close your letter .

What is a good objective for an administrative assistant cover letter?

The only objective for an admin assistant cover letter is to highlight the information on your resume, connect your skills to the job requirements, and make a strong case for why you are the best fit for the position.

How do you start an admin assistant cover letter?

Address your letter to the director or hiring manager using their name. Then, by way of an introduction of no longer than three sentences, tell the person why you are writing and what position you are applying for. Use one sentence to state clearly that you feel you are the best fit for the position.

How should you end an admin assistant cover letter?

To close your admin assistant cover letter , you should thank the reader for their time and add "sincerely" or an acceptable synonym before signing off with your full name.

How do you sell yourself in an admin assistant cover letter?

You sell yourself in an admin assistant cover letter by matching your skills with the skills requirements mentioned in the job posting, and by highlighting how in your previous position your contributions positively impacted the company.

Related Articles:

How to write a cover letter, administrative assistant job description, how to ask for a letter of recommendation, the 12 best cover letter tips for 2024, personal assistant cover letter.

Advocates Urge White House To Launch New Investigation Of Israel's Campaign In Gaza

Senior Diplomatic Correspondent, HuffPost

With mounting evidence Israel is breaking legal standards — and its promises to the U.S. — during its ongoing military offensive in Gaza, the Biden administration should stop sending the Israelis weapons and launch a public review of Israeli conduct, a coalition of more than 20 foreign policy and human rights groups argued in a letter to President Joe Biden and his top advisers on Tuesday.

Without a change, the Biden administration’s policy will “continue to cause devastating harm and risk making the United States complicit in war crimes,” argues the message, which was shared exclusively with HuffPost after it was sent to the U.S. National Security Council.

Among its signatories are prominent advocacy groups, such as the nonprofit Center for Civilians in Conflict; humanitarian organizations, like Refugees International; and other bodies from churches to think tanks. Notably, the letter is directed not only to Biden and his senior staff, but also to Vice President Kamala Harris and her national security adviser, Phil Gordon . Many observers hope Harris, who is running to succeed Biden, will be less deferential to Israel than Biden has been since the Oct. 7 attack by the Palestinian group Hamas that began the current fighting, and particularly that as a former prosecutor, she will prioritize U.S. and international law.

The joint statement argues Biden’s current approach of sending Israel billions in military equipment conflicts with one of his own policies: National Security Memorandum 20, or NSM-20, which he released in February.

The order directed the State Department and Pentagon to report on whether countries receiving American arms are using them to break international law — for instance, through attacks that disproportionately harm civilians — and if those countries are blocking U.S. humanitarian aid. If U.S. officials confirm those conditions, the findings could trigger U.S. policies and legislation that bar weapons for countries taking such steps.

On May 10, the administration released its NSM-20 probe of Israel’s operation in Gaza. The assessment said it was “reasonable” to believe Israel had used American weapons in violation of international and U.S. standards for shielding civilians as its campaign in Gaza decimated the strip and killed tens of thousands of Palestinians. But the report downplayed Israel’s extensive restrictions on aid for Gaza and called Israeli assurances to respect international and U.S. law “credible” — prompting widespread criticism. Four months later, the Tuesday letter says a new assessment is essential.

“In the months since the NSM-20 report, the humanitarian catastrophe in Gaza has only worsened — yet your administration’s policy of virtually unconditional military support for the Israeli government continues,” reads the message. “NSM-20 clearly provides for the reconsideration of assurances the credibility or reliability of which has been ‘called into question.’ We urge an immediate, public review of Israel’s compliance with NSM-20.”

The timing of the call is significant. On Monday, Britain announced it would stop sending Israel 30 types of military supplies, including parts for jets and drones, because U.K. officials had concluded the equipment could be used to break international humanitarian law. The determination by the U.S.’s closest foreign ally could boost scrutiny of whether the Biden administration is accurately investigating Israel’s adherence to the global standards governing warfare.

The office of Israeli Prime Minister Benjamin Netanyahu called the British step “shameful” and claimed Israel “is comporting fully with international law.”

Meanwhile, Netanyahu is challenging U.S.-led efforts to reach a deal for a cease-fire in Gaza and the release of hostages captured in the Oct. 7 attack, even after six hostages, including Israeli-American Hersh Goldberg-Polin, were found dead on Sunday. Netanyahu’s actions suggest that without more pressure from the U.S., Israel’s main backer, the fighting — and continued seeming violations of American and international law — will continue.

Another factor will be introduced when lawmakers return to Capitol Hill later this month. Many Democrats in both chambers of Congress have challenged the flow of U.S. weapons to Israel, saying Biden should limit exports to force Israel to limit harm to civilians, permit more aid into Gaza and demonstrate it is upholding American and international laws. In the coming weeks, Sen. Bernie Sanders (I-Vt.) is expected to force a Senate vote on the matter, using a special legislative procedure to urge his colleagues to reject the Biden administration’s recently announced plan to send Israel an additional $20 billion in U.S. military equipment.

In the Tuesday letter, advocates for a change in Biden’s policy highlight research showing Israeli conduct is out of step with U.S. expectations, with a particular focus on developments since the NSM report was issued.

The amount of relief aid entering Gaza has plummeted since Israel took full control of the territory’s borders in May by capturing its southern boundary with Egypt, while aid workers “routinely come under fire” and 96% of the region’s residents lack sufficient food, the message notes. It adds that watchdogs and news outlets have tied Israeli strikes that killed dozens of Palestinians to U.S.-provided bombs, while rights groups have accused Israeli authorities of severely mistreating Palestinians who they have detained.

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American officials could be putting themselves in legal jeopardy, per the letter, since they are aware of the pattern of alleged Israeli violations of international law and because of moves by international bodies, like the International Court of Justice, which in July directed governments not to assist Israel’s occupation of Palestinian territories, including Gaza, and the International Criminal Court, which is considering issuing warrants for the arrest of Netanyahu and his defense minister.

Human Rights Watch and Amnesty International , two of the statement’s signatories, publicly warned of U.S. government personnel’s liability last month.

The Biden “administration’s arming of the Israeli government has been and continues to be shockingly out of step with the realities of civilian harm and suffering in Gaza,” the message reads.

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