application letter for job in hr

Human Resources (HR) Cover Letter Examples and Templates for 2024

• Cover Letter Examples
• Cover Letter Text Examples
• How To Write a Human Resources (HR) Cover Letter

When writing your human resources (HR) cover letter, focus on how you can help raise staff morale and performance for the organization that posted the job. Also, emphasize your related skills like recruiting, talent development, or conflict resolution.

This guide will help you write a cover letter that gets you interviews for your next job in HR.

Human Resources Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

Human Resources Text-Only Cover Letter Templates and Examples

Olivia Jones Human Resources | [email protected] | (123) 456-7890 | 555 Main St., Cleveland, OH 09876

January 25, 2024

Damon Smith Hiring Manager XYZ Corporation (987) 654-3210 [email protected]

Dear Mr. Smith,

At ABC Company, I trained a 50-member management team on interviewing techniques, teaching best practices through coaching sessions and group workshops, resulting in successful hiring decisions. Combining my organizational skills with excellent interpersonal abilities, I became an employee leader in my company. I look forward to bringing that same work ethic to XYZ Corporation as an HR generalist.

With my two years of experience as a Human Resources Assistant, I have grown and developed my HR knowledge and abilities. I believe the position of Human Resources Generalist at XYZ Corporation will help further my growth in human resources.

Some of my previous successes include:

• Identifying and implementing payroll software that cut company costs by $5,000 per month.
• Coordinating a health fair to launch a new employee wellness program and raise awareness regarding employee health.
• Helping revise new-hire orientation to include a warm welcome and provide critical company resources for onboarding employees.

I’d love to speak more with you about my previous successes and how I can make a positive contribution to your company. Please feel free to contact me with a meeting time that works well for you.

Best regards,

Olivia Jones

Kate Miller Human Resource Officer | [email protected] | (134) 634-9789 | 234 Job St., Houston, TX 77022

February 9, 2024

Sally Peters Senior Hiring Manager The Big Company (934) 304-8264 [email protected]

Dear Ms. Sally Peters,

I am a Human Resource Management graduate with seven years of experience at The Medium Company. During my time at The Medium Company, I implemented a highly successful incentive program, which resulted in a 28% improvement in employee satisfaction. I believe this is a great example of my initiative and the benefits I could bring to The Big Company team.

The key factor that attracted me to the human resource officer role at The Big Company is the firm’s approach to employee well-being, which aims to improve staff retention. I could thrive in such a dedicated and high-performing environment.

If offered a role at The Big Company, I will help take your team’s success rate to even greater heights. My previous accomplishments within the sector include:

• 45% reduction in company turnover rate as a result of the introduction of employee wellness and incentive programs.
• 30% speed increase in applicant processing time.

I look forward to discussing further how my unique skills and dedication to HR can help your team, and I am available for an interview at your convenience.

Kate Miller

John Smith Human Resource Manager |  [email protected]  | (1654) 739-9183 | 678 Location Rd., San Antonio, TX 78206

Julie Jefferson Senior Hiring Officer The People Company (346) 024-7536 [email protected]

Dear Ms. Jefferson,

In my current position, I implemented a new employee retention plan, which resulted in a 50% reduction in the total employee turnover rate within the company. The retention plan included an employee wellness program, additional staff benefits and an internal promotions program. I believe this is a great example of my success and demonstrates that I could be a great asset to The People Company’s team.

With 12 years of experience in Human Resources and a degree in Human Resource Management, I was drawn to The People Company because of the firm’s impressive employee retention rate and reputation for high-performing staff.

If I were to secure a role at The People Company, I assure you I will bring an even greater rate of success to the team. My previous accomplishments include:

• Improved employee satisfaction by 28% via an incentive program.
• Increased the speed of paperwork processing time by 30% in one year.
• Established new application requirements to increase the quality of interviewees.

I would like to set up an interview to discuss further my capabilities, work experience and the benefits I can bring to The People Company team.

How To Write a Human Resources Cover Letter

An effective HR cover letter usually has five sections, outlined below. When possible, connect each section back to the organization and its stated hiring needs. The following advice and examples show how you can use this strategy to optimize your letter for each application.

At the top of the page, include:

• Your resume contact header, which should give your full name, address , email, phone number, and LinkedIn or other social accounts if applicable
• The recipient’s name, title, organization, and contact information (when available)

Note: Feel free to add a professional title to your contact header, as in the example below. In many cases, you can copy over the title from your resume profile summary. By including a title, you’ll set a clear focus and show hiring managers that you are among the HR applicants they’re looking for.

John Smith Human Resource Manager | [email protected] | (1654) 739-9183 | 678 Location Rd., San Antonio, TX 78206

2. Salutation

When possible, address your recipient by name – this is the quickest way to show you’re sending a job-specific letter and not a boilerplate. If you can’t find the person’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job opening.

For traditional job applications, end your salutation line with a colon. But consider a comma instead if you know your recipient or the employer has a casual work culture (sometimes revealed by the job posting). In rare cases, you may also trade out the standard “Dear” for a more casual “Greetings,” “Hello,” “Hi,” or even “Good morning.” Use your discretion and take any cues from the job posting or company website.

Dear XYZ Corporation Hiring Manager:

3. “Hook” or introduction

Catch the reader’s attention by starting your letter with a clear example of your success in HR. What’s one key way you’ve helped elevate the employee experience in your career so far? For instance, maybe you recently launched an incentive program that increased engagement and talent retention by a high percentage. Choose a highlight you can then connect to your main strengths and overall candidacy for the advertised HR role.

4. Body paragraph(s)

Use the main section of your cover letter to tell why the job or employer interests you and why you feel you’re a good fit. For example, maybe the role focuses on benefits administration, an area in which you excel. Or perhaps the company values staff training and development, and you’re eager to return to that type of work culture. Consider quoting any text from the job posting that resonates with you. With a targeted approach, you can show the hiring manager you read their job posting and are responding to it directly.

Following this explanation, cite a few more of your skills or achievements , possibly as bullet points.

5. Call to action

Finally, request an interview for the position. Consider briefly restating your HR skills and eagerness to advance the organization’s short- and long-term goals. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

Human Resources Cover Letter Tips

1. keep it concise.

Your cover letter should be short and focused. Even more than the resume (which may have recent non-HR work), center your cover letter on whatever details most qualify you for the job opening at hand. Limit the document to one page (or around 250 words) and resist the urge to tell your whole career story. Give just enough detail to pique hiring managers’ interest so they take a closer look at your resume.

Whenever you can, start your letter by citing any personal or professional connections you have with the hiring manager. If someone at the organization alerted you to the job, use a line like “I was excited to hear from your colleague [Name] about [Company]’s new [title] position.” Or, if you’ve already met your recipient, mention that with a line like “It was great speaking with you at the job fair last week.”

3. Showcase your relevant strengths

Add a short list of bullet points describing your success in other key HR work areas, like new employee onboarding, cost reduction, or succession planning. Use this section to show your talent for helping an employer balance staff interests and business objectives.

Human Resources Cover Letter Frequently Asked Questions

What’s the most important part of a cover letter -.

Any explanation you give for why the specific job opening or employer interests you. These details distinguish the cover letter from your resume and other application materials and can get you past applicant tracking systems . They also set the stage for a good interview discussion about how you fit the role and the office’s work culture.

What should my cover letter’s design look like? -

Your cover letter’s design should look like your resume’s design. Carry over all of that document’s basic format settings , like font style, line spacing, and page margins.

Is it OK to bold words in a cover letter? -

Yes, but only sparingly. Consider bolding the keywords or brief phrases that start each bullet point as a way to further emphasize your work highlights. But generally avoid having bold text in your body paragraphs, as it’s unnecessary and can distract the hiring manager.

Craft a new cover letter in minutes

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Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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5 Human Resources (HR) Cover Letter Examples for 2024

• HR Cover Letter
• HR Assistant
• HR Generalist
• HR Director
• Write a HR Cover Letter

As an HR professional, you know how to make employees and the corporation productive, especially when you bring in new talent. But even though you know the ins and outs of the hiring process, getting hired yourself is a different ballgame. 

It’s tiring enough having to assess hundreds of candidates’  job skills  all day only to head home and polish off an  HR resume , create a cover letter , and prepare another application for yours truly. 

We understand that getting hired isn’t easy—even if you’re familiar with the process. Our guide, complete with five HR cover letter examples, will walk you through how to write a cover letter that will land you an interview and, hopefully, your dream job.

Human Resources Cover Letter Example 

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Copy this text for your Human Resources cover letter!

123 Fictional Lane Albuquerque, NM (123) 456-7890

January 23, 2023

Mildred Bellah, Recruitment Manager Central New Mexico Community College 900 University Blvd SE Albuquerque, NM 87106

Dear Ms. Bellah:

Central New Mexico Community College’s core values of connection, compassion, and inspiration resonate with my values as a human resources professional. Your unique value-based approach has unsurprisingly made CNM one of the top 5 community colleges in the U.S. That, combined with your defined vision plans, inspired me to apply because my work would make a concrete difference for students and staff.

I believe employee relationships are at the heart of HR, which is why I consistently stress collaboration. One of my most successful collaboration initiatives was at the Blue Light Aquarium. As the assistant to the HR Vice President, I revamped the onboarding process for seasonal hires, implementing face-to-face checkpoints, daily meetings, and fun events to monitor progress, offer encouragement, and build relationships. I also implemented surveys to gauge trainee reactions and areas of concern. Our seasonal employee turnover rate dropped by 12%, and employee satisfaction improved by 19%. Moreover, our summer recruitment improved by 22% based solely on recommendations.

However, I haven’t just done big projects; I’ve seen how “small” tasks go a long way in HR. As the HR coordinator at Meow Wolf, my primary role was administrative. Even in more tedious administrative work, I dedicated myself to ensuring all reports, employee files, and schedules were organized and updated with 100% accuracy and compliance. Through my diligence, employee satisfaction in my department grew by 24%, and productivity rose by 16%. I also helped several employees earn raises after comparing their progress reports to their compensation records.

Overall, I believe there is no hurdle too big or too small when it comes to HR. I hope to ease your HR department’s burdens and bring joy to the students of Central New Mexico Community College by assisting with onboarding, employee relations, and administration. Thank you for making CNM one of the best schools in New Mexico, and I look forward to your response regarding my application.

Derek Annais

Enclosures: Resume Application Transcript

Why this cover letter works

• Find a way to link the company to you. Derek does this by demonstrating values both he and the employer share, like his belief that employee relationships are at the heart of HR.
• You can tell a short story, laugh at the witty  HR job ad , explain how you found the company, or state your enthusiasm for the high-impact position. 

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Relax! We’ll do the heavy lifting to write your cover letter in seconds.

Human Resources Assistant Cover Letter Example

Copy this text for your Human Resources Assistant cover letter!

123 Fictional Avenue Dallas, TX 75201 (123) 456-7890

November 20, 2023

Ethan Anderson JCPenney 123 Fictional Lane Dallas, TX 75201

Dear Mr. Anderson:

Knowing JCPenney’s long-standing reputation in the retail industry and corporate culture, I’m profoundly impressed by the company’s dedication to employee growth and creating an inclusive workplace. The values of your company reflect my own professional aspirations which has further driven my interest in joining your team as a human resources assistant.

In my previous role as an HR assistant at Neiman Marcus Group, I actively supported the onboarding process by leveraging Human Resources Information Systems (HRIS), which expedited the time taken for the orientation of new employees by up to 28%. I also optimized payroll processing using Paychex which helped cut down 47% of remittance errors.

A previous milestone that I was able to accomplish was to single-handedly integrate a monitoring system that increased EEOC Reporting Compliance. With this system in place, the company achieved the highest compliance rate for two consecutive years. Additionally, the system helped establish the firm’s reputation as a place where DEI initiatives are exercised regularly.

Aside from my technical skills, my ability to foster strong relationships with employees puts me in a unique position to always address their concerns promptly. I believe this interpersonal skill, combined with my technical expertise, can bring substantial value to the legacy of JCPenney.

I’m greatly enthusiastic to join JCPenney and contribute to the HR team’s objectives and vision. Thank you for considering my application. I look forward to discussing how my skills and experiences can align with the company’s vision.

Liam Andersen

• As far as the body is concerned, make it digestible and easy to read especially where you express your main skills and accomplishments as it helps you to convey your skills in an impactful manner.

Human Resources Generalist Cover Letter Example

Copy this text for your Human Resources Generalist cover letter!

123 Fictional Avenue San Jose, CA 95101 (123) 456-7890

Michael Jackson Hewlett Packard Enterprise 123 Fictional Lane San Jose, CA 95101

Dear Mr. Jackson:

Recognizing Hewlett Packard Enterprise’s unrelenting pursuit to empower workplace diversity and inclusion, I’m delighted to express my interest in contributing my experience and skills as your next human resources generalist. I have always believed in working with a team that values the principles of a well-supported workforce as deeply as I do and I’m eager to contribute my ideas and experiences in this position.

During my tenure with Prysm, Inc., I demonstrated my proficiency in using ADP Workforce software to optimize HR operations, achieving a 27% improvement in processing times. Moreover, my dedication to workplace inclusivity also helped carry out workplace harassment and diversity training programs, recording a 48% reduction in reported workplace incidents.

At Zscaler, I spearheaded a project that employed thorough background checks and screening, ensuring only the most qualified and suitable candidates joined our ranks. I’m genuinely inspired by Hewlett Packard Enterprise’s commitment to global diversity and promoting an equitable workplace. Deeply anticipating how my skills and experience echo the company’s ethos and objectives. Thank you for considering my application and I’m excited to take this conversation forward.

Leila Ibrahim

• Another addition to creating an unforgettable piece is signing off with an optimistic attitude and exemplifying how your skills can contribute to the company’s ethos and objectives.

Human Resources Manager Cover Letter Example

Copy this text for your Human Resources Manager cover letter!

123 Fictional Lane Coral Terrace, FL (123) 456-7890

Vanessa Sarne, Senior Human Resources Director PLANTA 850 Commerce Street Miami Beach, FL 33139

Dear Ms. Sarne,

Your authenticity and commitment to quality resonate with my lifestyle of taking actionable steps for sustainability. After visiting a PLANTA location last spring, I was impressed by the sustainable restaurant practices, your customer service, and your involvement in local environmental programs. With over 14 years in HR and a deep appreciation for your mission, I’d love to be part of the solution of improving onboarding procedures, managing performance, and assisting with benefits and payroll.

PLANTA is not the first employer I have known to pursue innovation with their HR initiatives. As the HR manager at White Wolf Books, I monitored HR plans and planned updates, including transforming the onboarding process to extend beyond training. I wanted employees to progress in their careers, but we lacked the resources to help them achieve their goals. Through implementing new programs and adding more resources, employee satisfaction increased by 53%, productivity grew by 28%, and revenue-per-employee rose by 16%.

I also have experience solving complex employee relations issues. As the HR manager with Cygna Labs, positive mediation was roughly 50% of my role. I investigated complaints, ensured compliance with legal employment requirements, and developed new policies and procedures. By the end of my position, our retention rate had increased by 45%, our human capital return on investment had improved by 23%, and the number of promoter-level NPS scores had increased by 42%.

My goal is to develop creative solutions that result in happier, more productive employees through innovative methods. I believe I can positively impact PLANTA by coaching others, leading projects/initiatives, and updating operations. Thank you for providing this opportunity, and I look forward to discussing PLANTA’s future together (and enjoying some amazing vegan meals).

Respectfully,

Aidan Gensell

Enclosures: Resume Application 3 Reference Letters

• Don’t be afraid to use a narrative style in your cover letters when it’s applicable, especially if you’ve had a good experience with the company.
• Aidan starts his cover letter with a story about how he visited PLANTA and later states how he’s looking forward to “enjoying some amazing vegan meals.”
• Remember what you’ve written in your body paragraphs when writing your conclusion and support your points. Don’t overthink it.

Human Resources Director Cover Letter Example

Copy this text for your Human Resources Director cover letter!

123 Fictional Lane Deerfield Beach, FL (123) 456-7890

Min Ju Ha, Director of Talent Acquisition 50 Eggs Hospitality Group 7350 Biscayne Blvd Miami, FL 33138

Dear Ms. Ju Ha:

After reading about the witty origins of your company’s name, I knew I wanted to apply for the HR director position. I loved your honesty and humor, and I was further amazed by your culture of unshakable people who tackle complex problems with ease. With lengthy and diverse experience in HR and hospitality, I believe I am an ideal candidate to be your HR director.

My latest role in the HR and hospitality industries was as the HR Director at Cedar Garland resort. Some senior employees expressed a desire for more growth, so I collaborated with management to design and implement 75% more career progression initiatives through continual training programs. After one year, our retention rate soared to 94%, our profit-per-employee rates increased by 34%, and our customer satisfaction scores rose by 47%.

My longest role was as the Director of Human Resources at The National Hotel at Miami Beach. Although their staff was large, their retention rates were low due to outdated payroll and benefits practices. I reviewed current procedures, researched modern options, and initiated the switch to Paychex for payroll management. After strictly monitoring compliance with payroll practices and the new benefits system, our eNPS rose by 39%, and the number of payroll errors decreased by 78%.

I strive to improve the lives of employees by implementing modern practices and offering practical solutions to common problems. As your HR director, I desire to develop new training programs, ensure compliance, and increase employee engagement/satisfaction. Thank you for considering me for this position, and I hope to experience your restaurants first-hand soon.

Julian Annaheim

Enclosures: Resume Application

• In your cover letter, address what the company offers, such as amazing software or a killer hotel experience, and express your wish to experience more of what makes them unique.
• If you decide to implement this technique, pay attention to tone and word choice. You never want to make it sound as if the company was poorly managing its employees, even if that was the case. 
• For example, Julian explains Cedar Garland’s need for updated procedures for experienced employees and how The National Hotel needed modernized programs for payroll. 

Build your human resources resume for a complete application

Before we dive into the specific ways you can write your cover letter, don’t let  writing your resume  slip through the cracks. We make it simple with  professional resume templates  just like this one.

Human Resources Resume

Need a resume to pair with your human resources cover letter?

or download as PDF

Write a Winning Human Resources Cover Letter

Writing a stunning human resources cover letter is difficult, so let’s break it down into three simple factors: research, details, and presentation.

Step 1: Research the organization and its needs

As an HR professional, you know that reading generic cover letters is exhausting and annoying. They fail to show initiative or explain how the candidate will help you once they get hired. 

So, in your cover letter, show you care about the company and can help them reach its goals.  But you’ll only know what to write once you know what the business wants.

Start by reading the  human resources job description  to get a feel for their personality. Then scan their website to find their mission statement, vision, and goals. 

Assure the employer that you can deliver the results they desire by addressing their unique concerns and applying your relevant qualifications.

Step 2: Share the details about one or two accomplishments

As you know, reading redundant paperwork is a complete snooze-fest. So, your human resources cover letter can’t be a repeat of your resume, or the recruiter will be snoring before they hit the second paragraph.

Think of your cover letter as a presentation. Pick one to two of your accomplishments that echo the job description’s requirements and give the full scope of those experiences. You could:

This example stays focused on one goal or talent (photography/videography). Although the candidate could have just focused on responsibilities, they focus instead on  how  their efforts helped the company.

• Address your work and successes in revamping the onboarding process for seasonal hires
• Share how you listened to employees and made lasting changes via surveys, check-ins, evaluations, etc. 
• Talk about how you decreased the employee turnover rate

Step 3: Convey the right tone and a clear message

Your cover letter should strike a balance between unique and professional, personal but not sentimental. Easier said than done, right?

Start by limiting your cover letter to one page .  Then you can start modifying your message. Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills. 

Then adjust your tone. Your cover letter can be funny, heartfelt, or candid—but moderation is key. Let the job description help you choose your content, your words, and how you phrase your message. Most of all, shoot for a tone that matches the company. 

Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills. 

Don’t despair if this is difficult; next up is revision, where you can fix any errors and tweak the content. Now is also a perfect time to let someone else read your cover letter to recommend improvements. 

Outlining Your Human Resources Cover Letter for Success

Starting any project with a blank slate is intimidating, so use this HR cover letter outline to get you started on the right foot!

How to start a human resources cover letter

Your contact info:  Give employers a helping hand and provide your contact information right from the get-go. List your name, number, email, and physical address right at the top of your cover letter template. 

• Formatting : If you’re using a block format, only include your physical address, and save your name for the signature.

Date:  Even in a virtual letter, you should include a date. It makes your cover letter look more professional, and it gives the hiring manager a timeline for your application.

Just make sure the date on your cover letter reflects the day you submit it, especially if you re-work your cover letters based on previous submissions.

• Formatting : Write out the full date, e.g., January 5, 2023.

Inside address:  Your address isn’t the only one that matters; also include the inside address, aka the employer’s address. It should have the hiring manager or recruiter’s name, their title, and the company’s physical address. This shows the employer you’ve researched their company and know to whom you’re speaking. 

If the company doesn’t list its address or has multiple locations, check sites like LinkedIn, Glassdoor, and the company’s website (you can also check Google Maps).

Min Ju Ha, Director of Talent Acquisition 50 Eggs Hospitality Group 7350 Biscayne Blvd  Miami, FL 33138

• Formatting : Each part of the address should be on a new line. Double space between the inside address and greeting. 

Greeting:  A polite greeting is always in vogue, so start your human resources cover letter with a formal, yet personal, salutation. Use the tried-and-true “dear,” followed by “Ms.” or “Mr.” and the hiring manager’s last name to avoid ruffling feathers (some businesses don’t appreciate casual introductions).

Finding the person in charge of hiring can be a pain, but people love to be addressed by name, so it’s worth it to spend the time to make a great first impression. Worst case scenario, address either the whole HR team (“Dear HR Hiring Team”) or the department head (“Dear HR Manager”). 

• Formatting : After your greeting, you’ll need either a comma or a colon; a colon is the preferred business option, but if the business is more casual, you can get away with a comma. Let the job description guide you.

How to write your human resources cover letter

Body:  This is the hardest part to get right, but we have you covered. First, focus on cutting your letter down to three to four short paragraphs.

Within those paragraphs, express your enthusiasm for the job, your qualifications, and your desire for future discussion. 

Opening paragraph:  Remember the last time you read a book that started like, “I am writing to inform you of my purpose, which is to write a really good book?” Yeah, us neither. Yet, most people begin their cover letters with similar statements that are polite but boing, like this: 

I read your job post on LinkedIn, and I am eager to apply. This human resources director position sounds like a perfect fit for my experience, and I know I can help your department reach its goals. My years of experience in human resources and management makes me an ideal candidate.

This information might not be  wrong , but it’s vague and generalized—and like 95% of other cover letters in the stack of applications. A good opening is unique and exciting while still being formal. It should address the company and express personality immediately, like this opener: 

From the start, this candidate explains what they appreciate about the company and how they align with its beliefs and goals. 

Paragraphs 2-3:  These paragraphs should provide evidence for your qualifications and dig deep into your achievements; it’s time to define your part of the project and how you turned it into a success. 

However tempting, don’t try to tackle a job’s worth of success. Your letter will just sound cluttered and unfocused. Instead, focus on one accomplishment at a time, and provide plenty of details about that experience. 

Although 50% of their role focused on other tasks, this candidate only mentioned mediation/resolution and their successes with such.

Closing paragraph:  Don’t quit while you’re ahead—finish strong with a closing paragraph that summarizes your values, qualifications, and eagerness for an interview. This can sound like a lot, but rest assured, it can be done.

Start with a sentence summary of what you value based on the work experience you’ve described and how that adheres to the company’s values. Next, describe what you hope to accomplish in the position. Lastly, thank the employer and reassure them of your willingness to talk further. 

Just remember: you are an ideal candidate, but you shouldn’t sound like this:

As you can see, I have done everything you require (and more) at my previous jobs, which makes me the perfect candidate for this position. I know I can handle all employee relations responsibilities and ensure complete compliance as I have done at every HR job so far. Please give me a call or email at your earliest convenience; I look forward to making your day at my interview. 

Even if all this was true, it’s self-centered and doesn’t address the company at all. Instead, remind the employer of what they stand to gain when they hire you. Further establish how your goals align with theirs and what you’ll do for their HR department. 

This candidate explains their competency and their goals without sounding brash. It’s a delicate balance, but we know you can find it!

• Formatting : Single space in your letter but double space between paragraphs. 

Signature:  All that’s left is to sign off and say “thank you” if you didn’t in the closing paragraph. Use a professional closer along with your name. 

• Formatting : If you’re presenting any hard copies of your human resources cover letter, quadruple space at the bottom to leave room to sign your name. 

Enclosure(s):  Many people don’t know about this section, but it’s important. It lists the other documents you’re submitting, reminding employers there’s more to come. It also helps them keep track of what you’ve included. 

HR positions usually require a job application and a resume, but some also require a supplemental questionnaire or references. Carefully scan the job description and application to make sure you provide everything requested.

• Formatting : Use the singular or plural form of “enclosure” depending on how many documents you’re enclosing. Most of the time, it will be plural, but you should check it every time.

Is Your HR Resume on Par with Your Cover Letter?

Now that you’ve written your human resources cover letter, you’ll likely want to hit “submit” immediately. But don’t forget you still need to  outline your resume  and polish it to shine.  

You have a great persuasive argument, aka your cover letter, but you still need a document that quantifies your work experience, aka your resume. When combined, they paint a glowing picture of your career.

Want to know how to make your HR resume just as impressive as your cover letter? A look at our  resume examples  will give you the boost you need, and you can even edit this HR resume directly. 

Human Resources Director Resume

Need a resume to pair with your human resources director cover letter?

If you’ve already started, try out our  resume checker  to get AI-powered advice to make your resume the best it can be. 

Now go snag the dream job you’ve always wanted!

Usually, you would address cover letters to the HR hiring manager, but that role may be vacant if you’re applying for it! Other times, the information may simply not be in the job description. Try searching LinkedIn or the company website for the name of an HR manager or higher-up company leader. If you can’t find any information, you can just lead off by saving “Dear [Company Name] hiring staff” or something similar.

HR is a bit more formal than other positions, with greater needs for cultural awareness and professional communication. However, with cultural awareness in mind, you ideally want to match your tone to the HR job description to show how you’ll fit in with the company’s culture. For example, if the tone comes across as innovative and creative, you could use a similar style when describing your HR abilities. Plus, you may want to emphasize innovative HR practices, like managing employee needs through workplace flexibility.

One page is the ideal length for HR cover letters. You may have been involved in hiring processes before and understand how fast-paced these decisions can be. Keeping your cover letter concise is essential to help hiring managers identify your top skills in aspects like employee relations and advising. That way, they can easily connect the dots that you’re the right pick for the role.

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How to Write a Great HR Cover Letter

​While you might read hundreds (or thousands) of cover letters as part of your HR job, it can be a challenge to write one of your own. Where do you begin? What should you include? How do you get someone to read it carefully? And probably the most important question: Do you still need one?

The answer is yes . A cover letter is still an important tool in an effective job search. The cover letter's job is to give the reader specific information tailored to the open position. It is also the perfect place to show passion for your career. You want to go above and beyond what's on your resume by giving a personal touch to your achievements and stories of success.

You're likely familiar with the basics of a cover letter. You should have a strong opening that highlights an accomplishment, talks about your excitement for the job or shares a networking connection. The body should showcase your most relevant stories of success and skills (using either paragraphs or bullet points), and your closing should thank the reader for their time. But a cover letter is also an opportunity to stand out by tailoring your message.

What follows is an overview of the various types of cover letters, how to decide which one you should use and how to best personalize your cover letter to capture your reader's attention.

Types of Cover Letters

Did you know there are many types of cover letters? You're likely familiar with the traditional cover letter that responds directly to a job posting, but there are actually several versions you might need to utilize in your job search. Some of the more common types include:

Job-Posting Reply Letters

Your "normal" cover letter. This cover letter is tailored to a specific job posting and company.   Key Tip: Focus on demonstrating why you are the best candidate for the role by showcasing specific skills and achievements tailored to the open position.

Cold-Call Letters

A letter used to reach out to a company or recruiter to explore potential opportunities. You're not responding to a particular job posting but instead introducing yourself to a company you'd like to work for.   Key Tip: A cold-call letter needs to grab the reader's attention. Consider a powerful first sentence highlighting your best result or answering a specific problem: "Does your organization need a proven diversity and inclusion expert with 20+ years of experience?"

Recruiter Letters

A recruiter letter is simply a letter sent to a recruiter or search firm. You'll use this kind of letter when you want to respond to job postings placed by a search firm or to explore potential roles the recruiter is trying to fill.

Key Tip: Similar to a traditional cover letter, you'll want to talk specifically about your best achievements related to the job you're targeting.

Networking Letters

This letter's purpose is exactly as it sounds: to network with a colleague, an acquaintance, a former manager and anyone else who can help your search.

Key Tip: Immediately let your contact know why you're reaching out and how they can help you. Are you seeking a recommendation? A new connection to get your foot in the door at a company? Keep the letter brief and to the point.

Should You Write an E-Note or Traditional Letter?

An e-note is simply a letter sent in the body of an e-mail rather than a stand-alone letter in a separate attachment. There's no need to let the recipient know you're enclosing a cover letter—just write it in the e-mail itself.

An e-note is shorter than a traditional cover letter attachment and doesn't have the normal heading (with your name, contact info and formatting that matches your resume). Both an e-note and a traditional cover letter should be customized to the job and focused on your achievements.

In most cases, an e-note is the best approach with just a few exceptions. If you're submitting your documents to a database or e-mailing a top executive (like a CEO or member of a board), you'll still want to use the traditional cover letter. If you're simply e-mailing your resume, use an e-note instead.

Key Tip: I recommend writing a traditional cover letter and then copying and pasting the body of the letter when you need to use an e-note (simply remove the format/heading). Then read through it to make sure it isn't too long for an e-mail.

Write Separate Cover Letters for Specific Jobs

There's no doubt that an effective cover letter needs to be written for individual jobs and companies. But how? Focus on your best achievements, relevant skills and something that the resume may not have: a personal touch!

Look through your resume for some of your best stories and proudest moments. Maybe you reduced the average time-to-hire by weeks or lowered the monthly health insurance premiums by 36 percent. Consider using these results within your cover letter by sharing the story in detail, with information on how you went above and beyond.

Also, consider showcasing your best skills, whether they are talent sourcing, creating job descriptions, preparing budgets, onboarding, benefits coordination, project management or any other HR-related function. Don't forget about leadership, mentoring and training—key skills for many HR positions. You can also share your relevant education, training, certifications, credentials and organizational activities, including being a member of the Society for Human Resource Management (SHRM).

Lastly, don't forget the human touch. Write about why you are passionate about what you do. Why do you love HR? What skills are you fantastic at? Why are you the perfect fit for this role? How can you help transform the organization's HR efforts?

The best piece of advice when writing a great cover letter is to tailor it to your goal . Think about your best, most relevant skills and achievements that you want to showcase. Then add a personal touch about why are you excited about this opportunity. Taking a few minutes to customize your cover letter will improve your chances of achieving your goal: to earn an interview.

DOWNLOAD A SAMPLE COVER LETTER

Laura Fontenot, ACRW, CPRW, is an award-winning expert resume writer who has helped thousands of clients excel in their job search for more than 15 years. She offers a complimentary resume review at www.masterworkresumes.com and at linkedin.com/in/laura-fontenot-acrw-cprw .

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29 Professional HR Cover Letter Examples for 2024

Your HR cover letter must immediately highlight your understanding of employee relations and talent management. It's the gateway to showcasing your expertise in human resources. Demonstrate your ability to connect with employees at all levels within the first few lines. Let your passion for fostering a positive work environment shine through every word.

All cover letter examples in this guide

Human Resources Intern

Entry-Level Human Resources

Junior Human Resources

< - Main Article

Human Resources Coordinator

Human Resources Specialist

Chief Human Resources Officer

Contracts Manager

Diversity And Inclusion Manager

HR Assistant

HR Business Partner

HR Director

HR Generalist

Human Resources Consultant

Human Resources Benefits Specialist

Human Resources Data Analyst

Human Resources Representative

HR Program Manager

HR Project Manager

People Manager

Problem Manager

Resource Manager

Talent Acquisition Manager

Talent Manager

Training Manager

Cover letter guide.

HR Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience HR Cover Letter

Key Takeaways

By Experience

Embarking on your job search, you've realized a compelling HR cover letter is a must, yet mastering this pivotal document is no small feat. It’s not about echoing your resume; it's your chance to captivate with a narrative of your proudest professional triumph. Steer clear of the well-trodden clichés and strive for formality with a personal touch, all within the confines of a concise, one-page letter that sets you apart. Let's tackle the art of the cover letter together.

• Personalize your hr cover letter and get inspired by other professionals to tell a compelling story;
• Format and design your hr cover letter to make an excellent first impression;
• Introduce your best achievement in your hr cover letter to recruiters;
• How to make sure recruiters get in touch with you, using your hr cover letter greeting and closing paragraphs.

What is more, did you know that Enhancv's AI can write your cover letter for you? Just upload your hr resume and get ready to forward your job application in a flash.

If the hr isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• HR resume guide and example
• People Manager cover letter example
• Problem Manager cover letter example
• HR Generalist cover letter example
• Benefits Manager cover letter example
• HR Manager cover letter example
• Training Director cover letter example
• HR Director cover letter example
• District Manager cover letter example
• Diversity And Inclusion Manager cover letter example
• HR Analyst cover letter example

HR cover letter example

Charlotte Jones

Fort Worth, Texas

+1-(234)-555-1234

[email protected]

• Highlighting past achievements: The cover letter mentions a successful diversity and inclusion initiative, providing specific results such as a 40% increase in minority representation in leadership, which demonstrates the candidate's ability to implement effective HR strategies.
• Connecting personal values with company values: Referencing the "trailblazing initiatives" at the company shows that the candidate has done their research and is genuinely interested in the company's work, thereby establishing a value alignment between the candidate and potential employer.
• Aligning HR objectives with business goals: The applicant showcases strategic thinking by demonstrating how HR initiatives have previously enhanced operations and set industry benchmarks, implying a strong understanding of how HR supports broader business objectives.
• Expressing a desire for professional growth: The candidate conveys enthusiasm for contributing to the team and continuing to develop their skills, suggesting a forward-looking and growth-oriented mindset.

Structuring and formatting your hr cover letter

Here's what the structure of your hr cover letter should include:

• Header (with your name, the position you're applying for, and the date);
• Salutation (or greeting);
• Introductory paragraph (or your opening statement);
• Body paragraph (or further proof of your experience);
• Closing paragraph (with a call to action);
• Signature (that is optional).

Use the same font for your hr resume and cover letter - modern fonts like Lato and Rubik would help you stand out.

Your hr cover letter should be single-spaced and have a one-inch margins - this format is automatically set up in our cover letter templates and our cover letter builder .

When submitting your cover letter, always ensure it's in PDF, as this format keeps the information intact (and the quality of your document stays the same).

On one final note - the Applicant Tracker System (ATS or the software that is sometimes used to initially assess your application) won't read your hr cover letter.

The top sections on a hr cover letter

• Header: Include your name, contact information, and the date, as well as the employer's name and address; this provides a professional-looking structure and makes it easy for the recruiter to identify who you are and how to contact you.
• Greeting: Address the recruiter or hiring manager by name if possible; a personalized greeting shows that you've done your research and are serious about the position.
• Opening Paragraph: Start with a strong introduction that captures the recruiter's attention and clearly states the HR position you're applying for; this sets the tone for why you are the right candidate.
• HR-Specific Expertise and Experience: In the body of the cover letter, highlight your relevant HR experience, knowledge of employment laws, and interpersonal skills; this demonstrates your capability to handle HR responsibilities effectively.
• Closing and Call to Action: End your cover letter with a professional closing statement and a call to action, expressing your enthusiasm for the role and inviting the recruiter to discuss your application further; it's a proactive way to encourage a response.

Key qualities recruiters search for in a candidate’s cover letter

• Deep understanding of employment laws and regulations: Essential for ensuring the company's hiring practices are legally compliant.
• Expertise in talent acquisition and recruitment strategies: Key for attracting and retaining the best candidates in a competitive job market.
• Strong interpersonal and communication skills: Necessary to engage effectively with candidates, employees, and management at all levels.
• Experience with HR software and tools: Proficiency in using applicant tracking systems, HR information systems, and performance management platforms streamlines HR processes and improves efficiency.
• Ability to handle sensitive and confidential information: HR professionals deal with personal employee data and must maintain discretion and integrity.
• Conflict resolution and problem-solving skills: Important for mediating disputes, addressing employee concerns, and fostering a harmonious workplace environment.

Greeting recruiters with your hr cover letter salutation

What better way to start your conversation with the hiring manager, than by greeting them?

Take the time to find out who the professional, recruiting for the role, is.

Search on LinkedIn, the company website. And for those still keen on making a fantastic first impression, you could even contact the organization, asking for the recruiter's name and more details about the job.

Address recruiters in the hr greeting by either their first name or last name. (e.g. "Dear Anthony" or "Dear Ms. Smarts").

If you're unable to discover the recruiter's name - don't go for the impersonal "To whom it may concern", but instead use "Dear HR team".

List of salutations you can use

• Dear Hiring Manager,
• Dear [Company Name] Team,
• Dear [Department Name] Team,
• Dear Mr./Ms. [Last Name],
• Dear [Job Title] Hiring Committee,
• Dear [Job Title] Search Committee,

What to include in those first two sentences, or your hr cover letter introduction

Have you ever wondered what the best way is to present your profile in the hr cover letter introduction ?

There's no right or wrong answer if you're being concise and authentic to yourself.

Some professionals start their hr cover letter by:

• congratulating the company - focusing on something impressive, whether that's an award, an industry-leading project, or a key event;
• aligning their passion for the field or industry with the job - if you're enthusiastic about what you do, you'd thus grow your skill set and value as a professional.

What comes next: your hr cover letter middle paragraphs

In the next three to six paragraphs (or the body of your hr cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your hr cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Two ideas on how to end the final paragraph of your hr cover letter

Closing your hr cover letter , you want to leave a memorable impression on recruiters, that you're a responsible professional.

End your cover letter with how you envision your growth, as part of the company. Make realistic promises on what you plan to achieve, potentially, in the next six months to a year.

Before your signature, you could also signal hiring managers that you're available for the next steps. Or, a follow-up call, during which you could further clarify your experience or professional value.

What could you write about in your hr cover letter when you have no experience

Candidates with zero professional experience often struggle to write their hr cover letter .

You may lack experience, but your application could still be impressive when you focus on your strengths.

Consider your most relevant talents (and/or one achievement) that align with the role and help you stand out.

Perhaps you spent every summer volunteering at your local dog pound - think of the job-relevant skills this experience taught you.

Sharing your tangible career goals is another good strategy to stand out.

Key takeaways

Winning at your job application game starts with a clear and concise hr cover letter that:

• Has single-spaced paragraphs, is wrapped in a one-inch margin, and uses the same font as the hr resume;
• Is personalized to the recruiter (using their name in the greeting) and the role (focusing on your one key achievement that answers job requirements);
• Includes an introduction that helps you stand out and show what value you'd bring to the company;
• Substitutes your lack of experience with an outside-of-work success, that has taught you valuable skills;
• Ends with a call for follow-up or hints at how you'd improve the organization, team, or role.

HR cover letter examples

Explore additional hr cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

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How to list ged on your resume, ideal cover letter length: how long should a cover letter be, how to become a teacher in the us [salary, key skills & job application tips], how to shorten resume, solutions architect interview questions.

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How to Write a HR Cover Letter (4 Examples)

By Ammar Ahmed

Published: November 16, 2023

Cover Letters

Ammar Ahmed

Writer & Career Coach

If you’re looking for a job in human resources, you know that your cover letter is one of the most important parts of your application. A well-written cover letter can help you stand out from the competition and make a great first impression. In this article, we will discuss the key elements of a successful HR cover letter, and provide tips on writing one that will help you land your dream job.

Creating a Winning HR Cover Letter

When aiming for an HR position, your cover letter should be as much about human connection as it is about qualifications.

Let’s explore important components of a job-winning cover letter together, starting with the foundation: research.

Researching the Company and Position

An effective HR cover letter is rooted in understanding. Before drafting, gain a deep insight into the company and the HR role you’re vying for. It’s not just about impressing your potential employers, but about showcasing your commitment to fostering a harmonious workplace.

Pay attention to the following factors:

• Aligning with Company Values and Goals: HR is the backbone of company culture . Illustrate that you’re not only familiar with the company’s core values but also passionate about embedding them in every aspect of employee relations. Perhaps the company prides itself on its diversity initiatives; mention your experiences or aspirations in promoting inclusive workplaces.
• Understanding the Specific HR Role : HR isn’t a one-size-fits-all profession. Whether it’s recruitment, employee relations, training, or benefits administration, each role has its nuances. Specify how your past experiences or skills make you the right fit for the particular role in question, be it crafting an impeccable onboarding process or resolving conflicts with empathy and tact.

Structuring Your Cover Letter

Crafting an HR cover letter is akin to building a bridge between your qualifications and the company’s needs. Just like any well-planned project, it should have a clear structure to guide the reader’s journey through your narrative.

Here’s a detailed breakdown of the essential components:

• Heading and Salutation: Begin with a professional header, consisting of your name, address, and contact details. Following this, the date, and then the company’s contact details. Always address your cover letter to a specific individual if possible— “Dear Hiring Manager” is generic. A little research can often yield the name of the HR manager or recruiter , demonstrating your proactive nature.
• Opening Paragraph – Grabbing Attention: In HR, you’re often the first point of contact for new hires. Reflect that welcoming yet professional demeanor in your introduction. Open with a sentence that not only states the position you’re applying for but also gives a glimpse of your enthusiasm or a notable achievement. This is your chance to pique their interest.
• Middle Paragraph(s) – Showcasing Your Skills and Experience: This section is your platform to shine. Discuss specific HR roles you’ve held, projects you’ve championed, or challenges you’ve overcome. Align these with the requirements of the position you’re applying for. Mention experiences like hosting successful recruitment drives or implementing workplace policies that positively impacted company culture.
• Closing Paragraph – Expressing Enthusiasm and Call to Action: Your sign-off should leave a mark. Express your eagerness to contribute to the company’s HR goals and reiterate the unique value you bring. Encourage them to take the next step, whether scheduling an interview or reviewing your attached resume.
• Signature and Contact Information: Sign off gracefully. A simple “Sincerely” or “Best Regards,” followed by your name works wonders. If it’s a printed letter, leave space for a handwritten signature. Ensure your phone number and professional email address are below, even if they’re in the header. Make it as seamless as possible for them to reach out.

Highlighting Relevant Skills and Experience

As an HR professional, your expertise extends beyond mere administrative tasks; you’re the cornerstone of building and sustaining a company’s workforce. Consequently, it’s essential to emphasize skills and experiences that stand out in the field of Human Resources.

The following are the key areas to spotlight in your application:

• Human Resources Management: This is the core of any HR role. Highlight specific scenarios where you’ve effectively managed and coordinated HR projects, be it implementing a new employee benefits system or devising strategies to boost employee retention. Maybe you streamlined the recruitment process, resulting in quicker hires without compromising on quality. Details like these showcase your hands-on experience and your proactive approach.
• Communication and Interpersonal Skills: In HR, relationships are everything. Talk about scenarios where your communication acumen made a difference—maybe you mediated workplace conflicts or crafted company-wide communications that resonated with every level of the organization. Your ability to relate to, engage with, and inspire trust among employees of all tiers is invaluable.
• Employment Law and Compliance: With ever-evolving workplace laws, staying updated and ensuring company-wide compliance is paramount. Highlight instances where your knowledge of employment law preempted potential issues, or when you led the charge in adapting to new regulations. It could be as significant as rolling out comprehensive training after major legislative changes or as nuanced as tweaking company policies to better align with legal requirements.
• Leadership and Management: As an HR leader, you’re not just managing processes—you’re leading people. Share instances where you’ve spearheaded teams, overseen departmental projects, or influenced company leadership based on HR insights. Whether it was mentoring junior HR staff or collaborating with senior management on strategic decisions, emphasize your leadership style and its positive impact on the organization.

Tailoring Your Cover Letter

The power of a cover letter lies in its specificity. While you might possess the right qualifications and experience, a one-size-fits-all approach can leave your application lost in the shuffle. For HR professionals, the emphasis on tailored communication is even more pronounced, given the nature of the job.

Let’s learn how you can fine-tune your cover letter for each application:

• Addressing the Hiring Manager: In the world of HR, you’re well aware of the importance of personal connections. Start your letter by addressing the hiring manager by name, showcasing not just respect but also the effort you’ve taken to research the company. If the name isn’t provided in the job listing, a little online digging or a phone call to the company can often yield results. This direct approach establishes an initial rapport and sets a positive tone.
• Matching Job Description Keywords: Aligning your cover letter with specific terms used in the job description can amplify its impact. For an HR role, keywords might include “employee relations,” “talent acquisition,” “performance management,” or “organizational development.” For instance, if the job description emphasizes “strategic workforce planning,” mention a scenario where you successfully forecasted hiring needs for a past employer, ensuring both short-term and long-term staffing goals were met.
• Demonstrating Cultural Fit: Companies cherish HR professionals who not only fit the job requirements but also the unique culture of the organization. Reflect upon the company’s values, mission, or any specific cultural elements they’re known for. Perhaps the company has a reputation for community engagement or places a premium on continuous learning. Highlight experiences or beliefs that resonate with these values, like organizing a community outreach program or championing professional development workshops.

Providing Evidence of Your Accomplishments

Every HR professional knows that the most compelling stories are those backed by concrete evidence. When presenting your achievements in a cover letter, the same principle applies. Instead of merely listing duties or roles, showcasing tangible accomplishments can captivate a hiring manager’s attention and paint a vivid picture of your capabilities.

Here’s how you can effectively highlight your accomplishments:

• Quantifiable Achievements: Numbers can be compelling storytellers. Instead of just mentioning that you enhanced a recruitment process, specify that you “reduced the average hiring cycle by 20% while maintaining the quality of recruits.” Have you made a difference in employee retention rates? State how you “lowered the employee turnover rate by 15% in one year through targeted engagement strategies.” These quantifiable feats provide a clear measure of your capabilities.
• Relevant Projects and Outcomes: Discussing specific projects you’ve led or been a key part of can also offer a vivid snapshot of your expertise. For example, if you’ve led an initiative to revamp the onboarding process, detail how this led to “increased employee satisfaction scores in their first 90 days by 25%.” Or, if you were instrumental in a diversity and inclusion campaign, highlight the tangible outcomes: “Introduced a diversity program that increased minority representation in the workforce by 30% in two years.”

Avoiding Common Mistakes

Crafting an effective cover letter, especially for an important role in HR, demands precision, authenticity, and clarity. However, even seasoned professionals can sometimes trip up on easily avoidable pitfalls. Being aware of these pitfalls is the first step to ensuring your cover letter not only shines but also speaks directly to the heart of the hiring manager.

Here are some common mistakes that you should avoid:

• Generic Cover Letters: In HR, understanding individual needs and addressing them is part of the daily grind. The same principle applies to cover letters. A generic letter, not tailored to the company or its specific needs, can come across as disinterested or lazy. Always research the company’s goals, culture, and specific job roles to tailor your cover letter accordingly. Highlight how you can address their unique challenges or further their mission.
• Lengthy Cover Letters: Brevity is the soul of wit, and in the case of cover letters, it’s also a testament to your ability to communicate efficiently. An ideal cover letter should be concise, typically not exceeding one page. Remember, HR managers are swamped with applications; make every word count, ensuring your main selling points are front and center.
• Copying and Pasting Your Resume: Your cover letter and resume serve distinct purposes. While your resume provides a detailed account of your professional journey, your cover letter is a platform to narrate your story, passion, and the unique value you bring. Instead of regurgitating your resume, use the cover letter to highlight key achievements or delve into experiences that shaped your HR philosophy.
• Poor Grammar and Spelling : Nothing undermines the professionalism of a cover letter faster than grammatical errors and typos. In HR, where clear communication is paramount, such oversights can be particularly damaging. Proofread your cover letter multiple times, consider using grammar-check tools, and if possible, get a trusted colleague or friend to review it with a fresh pair of eyes.

Related Article: Sending a cover letter is not always necessary. Check out our guide to learn more about when you should send a cover letter .

HR Cover Letter Examples

A cover letter’s tone and content can make all the difference. This section will showcase examples tailored for various HR roles, illuminating how to highlight specific experiences and skills that resonate with potential employers.

Let’s explore these handpicked samples to guide your writing journey.

HR Manager Cover Letter

When applying for an HR Manager role, it’s essential to demonstrate a blend of expertise in human resources practices, leadership qualities, and a deep understanding of company culture and values.

Here’s a cover letter tailored for an HR Manager position:

Samantha Jones 12 HR Boulevard New York, NY 10001 [email protected] (123) 456-7890 November 1, 2023

Mr. David Mitchell CEO Progressive Enterprises Inc. 88 Corporate Plaza New York, NY 10002

Dear Mr. Mitchell,

Having followed the growth trajectory of Progressive Enterprises Inc. over the past five years, I am genuinely thrilled to apply for the HR Manager position. Your company’s emphasis on fostering an inclusive and dynamic workplace aligns seamlessly with my vision and experience in human resources management.

In my current role as an Assistant HR Manager at Dynamic Corp, I led initiatives that resulted in a 20% improvement in employee engagement scores over a span of two years. This accomplishment was achieved through a mix of tailored training programs, the introduction of flexible work policies, and a transparent performance feedback system.

I was particularly impressed by Progressive Enterprises’ recent “Employee First” initiative. In a similar vein, I successfully spearheaded a “Work-Life Harmony” campaign at my current workplace, focusing on the mental well-being of employees, which, in turn, led to a notable decrease in absenteeism and a spike in overall productivity.

Joining Progressive Enterprises as an HR Manager would be more than just another role for me. It would be an opportunity to merge my skills in HR management, knowledge of employment law, and commitment to fostering healthy work environments with a company that shares the same values.

I appreciate your time in reviewing my application and am eager to explore how my experience can be an asset to the Progressive Enterprises team.

Kind regards,

Samantha Jones

HR Specialist Cover Letter

Crafting a cover letter for an HR Specialist position requires striking the right balance between showcasing specialized HR skills and demonstrating a broader understanding of organizational goals and employee needs.

Here’s an example tailored for an HR Specialist role:

Jessica Martin 34 Employee Lane San Francisco, CA 94105 [email protected] (123) 456-7890 November 1, 2023

Ms. Clara Rodriguez Head of Human Resources TechFusion Solutions Inc. 56 Silicon Street San Francisco, CA 94106

Dear Ms. Rodriguez,

I am writing to express my interest in the HR Specialist position at TechFusion Solutions Inc., as advertised on your company’s careers page. Your organization’s reputation for championing employee growth and promoting tech-driven HR solutions resonates strongly with my professional ethos and expertise.

In my tenure as an HR Specialist at StartTech Innovations, I played a pivotal role in revamping our recruitment strategies, optimizing them for diversity and efficiency. This revamp led to a 15% increase in our diversity hires and a 25% acceleration in our average hiring speed. My expertise in utilizing HRIS systems and my deep understanding of employment law and compliance were instrumental in achieving these milestones.

I’ve followed TechFusion’s “Employee 360” program with great interest. The parallels between your program’s objectives and my recent project—where I integrated AI-driven feedback systems to boost employee engagement—are striking. I believe this experience positions me well to contribute positively to TechFusion’s HR initiatives.

Joining TechFusion Solutions Inc. as an HR Specialist would offer a promising avenue to harness my skills, drive innovative HR solutions, and contribute to a workforce that is both diverse and highly skilled.

Thank you for considering my application. I look forward to the opportunity to further discuss how my background and passion align with TechFusion’s HR goals.

Jessica Martin

HR Assistant Cover Letter

The role of an HR Assistant is crucial in supporting the HR department’s operations and ensuring seamless employee experiences. A cover letter for this position should highlight organizational skills, familiarity with HR processes, and an understanding of the company’s mission.

Here’s a sample tailored for an HR Assistant role:

Michael Harris 78 Personnel Parkway Austin, TX 78701 [email protected] (123) 456-7890 November 1, 2023

Mr. Alexander Graham Human Resources Director EcoTech Industries Inc. 29 GreenTech Drive Austin, TX 78702

Dear Mr. Graham,

Upon discovering the opening for an HR Assistant at EcoTech Industries Inc., I was immediately drawn to the opportunity. Your company’s unwavering commitment to sustainable solutions and fostering a vibrant, inclusive workforce aligns with my aspirations and foundational skills in the HR domain.

In my role as an HR Intern at GreenPlanet Innovations, I assisted in the smooth coordination of recruitment drives, onboarding sessions, and employee training programs. This hands-on experience afforded me a comprehensive view of HR operations, from managing personnel records to aiding in employee grievance redressal. My proficiency in HR software, such as BambooHR and Workday, enabled me to streamline administrative tasks, resulting in a 30% reduction in processing times for employee requests.

I am deeply inspired by EcoTech’s “Sustainability and You” employee initiative. Given my background, I am excited about the possibility of supporting and contributing to such endeavors, ensuring that HR processes not only remain efficient but also reflect EcoTech’s core values.

I am enthusiastic about the prospect of joining EcoTech Industries as an HR Assistant, bringing my organizational capabilities and keen interest in HR best practices to serve the broader mission of the company.

Thank you for considering my application. I am eager to delve deeper into how I can be a valuable asset to your HR team.

Best regards,

Michael Harris

HR Internship Cover Letter

An HR Internship is a vital stepping stone into the realm of human resources. A compelling cover letter for this position should exude eagerness to learn, an understanding of basic HR principles, and alignment with the company’s mission.

Here’s a crafted example for an HR Internship role:

Rebecca Thompson 20 University Drive Chicago, IL 60614 [email protected] (123) 456-7890 November 1, 2023

Ms. Emily Stone Senior HR Manager NexaGlobal Corp. 55 Corporate Tower Chicago, IL 60615

Dear Ms. Stone,

I am writing with enthusiasm to express my interest in the HR Internship program at NexaGlobal Corp. As a final-year student majoring in Human Resources Management at Chicago State University, I am eager to transition my academic learnings into a real-world setting. NexaGlobal’s reputation for embracing innovation while maintaining a keen focus on employee well-being makes it my top choice for an internship.

During my coursework, I have gained a solid foundation in areas like recruitment, employee relations, and organizational behavior. My involvement in the university’s HR club has further honed my teamwork and event management skills, especially during our recent “Future of Work” seminar where we explored emerging HR technologies and their implications.

I was particularly drawn to NexaGlobal’s recent “HR Evolve” initiative, aiming to integrate AI in talent acquisition. With my academic exposure to this intersection of technology and HR, I am excited about the prospect of contributing insights and being part of such transformative projects.

Securing an internship at NexaGlobal Corp. would offer an invaluable opportunity to deepen my understanding of HR dynamics in a global enterprise setting. I am committed to absorbing, contributing, and evolving during this experience, ensuring that I can support the HR team in every possible way.

Thank you for considering my application. I am looking forward to the possibility of joining NexaGlobal and learning from esteemed professionals like you.

Warm regards,

Rebecca Thompson

Related Article: If you want to learn more about finding internships for your desired role, then check out our guide.

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Resume Worded   |  Career Strategy

14 entry level human resources (hr) cover letters.

Approved by real hiring managers, these Entry Level Human Resources (HR) cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Entry Level Human Resources (HR)
• HR Coordinator
• HR Assistant
• Human Resources Coordinator
• HR Generalist
• Human Resources Generalist
• Human Resources Assistant
• Alternative introductions for your cover letter
• Entry Level Human Resources (HR) resume examples

Entry Level Human Resources (HR) Cover Letter Example

Why this cover letter works in 2024, highlighting specific accomplishments.

By providing a clear example of an accomplishment during their internship, the writer demonstrates their impact and ability to create positive change in a real-world setting. This helps to showcase their skills and experience in a more tangible way.

Connecting Background to Role

The writer's mention of their background in psychology adds an extra layer of depth to their application, showing that they have a strong foundation for understanding and working with people. This connection makes their application more compelling and unique.

Showcase quantifiable impact

When you mention specific numbers like "reduced employee turnover by 15%", this tells me you understand the importance of measurable results in HR. It suggests that you're not only action-oriented but also focused on achieving tangible outcomes, which is exactly what we need in our HR team.

Highlight relevant skills

By sharing that you managed the HR information system and carried out tasks like updating employee records and coordinating interviews, you're proving you have hands-on experience in key HR operations. You're showing us you can handle the nitty-gritty of HR work, and that's crucial for an entry-level role.

Highlighting Impactful Initiatives

When you bring attention to your past initiatives that led to substantial results like reducing turnover, it says a lot about your understanding of HR processes. It gives me a sense of your capacity for problem-solving and your ability to make a tangible difference.

Demonstrating Alignment with Company Values

By relating your experience to the company's ethos, you're showing me not just that you've done your homework about Google, but also how your professional values align with ours. This makes me feel like you're a cultural fit, besides being a fit skill-wise.

Expressing Personal Drive

Your passion for innovating HR processes is evident here and it's refreshing to see someone who recognizes the importance of employee happiness. This tells me that you're driven by the right motivations and aren't just looking for any job, but a job where you can make a difference.

Showing Genuine Enthusiasm

Your excitement about contributing to the culture at Google feels really genuine. It's clear you're not just seeking a prestigious job at a big company, but are truly passionate about our mission. This kind of enthusiasm is infectious and goes a long way in leaving a positive impression.

Show your enthusiasm for the human resources field

Starting your cover letter by expressing excitement about the company and its HR initiatives catches attention. It demonstrates that you've done your homework and are genuinely interested in the role.

Highlight your practical HR experience

Mentioning specific achievements, like improving the onboarding process, shows that you can bring valuable skills to the team. It's important to share results from past experiences to prove your capability.

Demonstrate your passion for workplace improvement

By talking about your passion for creating positive change, you're showing a hiring manager your dedication to the HR field. This personal touch can make your application memorable.

Connect your goals with the company's mission

When you align your career aspirations with the company's goals, it suggests a natural fit. This can convince a hiring manager that you'll stay motivated and engaged in the role.

Close with a strong call to action

Ending your cover letter on a note of anticipation for joining the team can be persuasive. It invites the hiring manager to envision you as part of the company, increasing your chances of getting an interview.

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Your direct alignment with the company's goals from the start indicates you're someone who seeks out places where you can be passionate about your work. This is a key trait for thriving in any HR role.

Show your strong HR foundation

Outlining your education and hands-on experience in HR highlights your readiness to hit the ground running. It's crucial for entry-level positions to show not just theoretical knowledge but practical application as well.

Emphasize your impact in previous roles

Detailing specific outcomes, like improving onboarding processes, showcases your ability to directly contribute to a company's efficiency and employee satisfaction. This kind of impact is exactly what hiring managers look for in HR candidates.

Share your motivation for applying

Explaining why you're drawn to the company's culture of innovation and growth underlines that you're not just looking for any job, but a place where you can continually learn and contribute. This shows foresight and ambition.

End with a strong, forward-looking statement

Closing your cover letter by looking forward to a discussion about aligning your skills with the company's needs demonstrates both confidence and a readiness to engage. This proactive approach is well-regarded in potential HR hires.

Show your passion for hr

When you talk about your fascination with HR and how a company's innovative HR technology excites you, it shows me you're not just looking for any job, you're looking for this job.

Quantify your achievements

Discussing how you improved the onboarding process during your internship by a specific percentage makes your contribution tangible and memorable. It signals that you're results-driven.

Align with the company’s goals

Highlighting your interest in data-driven solutions to empower workforce decisions tells me you've done your homework on what we value and see where you can add value.

Show enthusiasm for the role

Expressing genuine excitement about joining our team reassures me of your commitment and passion for contributing to our success, making you a candidate I'd remember.

HR Coordinator Cover Letter Example

Detail your problem-solving skills.

The HR field is all about problem-solving and streamlining processes. When you mention that you coordinated the performance evaluation process and introduced a platform that reduced paperwork by 60%, it illustrates your initiative and problem-solving skills. It's a clear sign that you're somebody who can spot inefficiencies and take steps to address them.

Illustrate your people skills

Your experience in handling employee grievances shows us that you're capable of managing sensitive issues with tact and diplomacy. This is a key skill for any HR professional, and your ability to handle these situations while also improving HR policies and increasing employee satisfaction is a testament to your people skills and ability to deliver positive change.

Show your enthusiasm for the hr coordinator role

When you express excitement for the job and mention your relevant background, it shows you're not just looking for any job but are interested in this specific position. This helps you connect with the hiring manager.

Highlight your hr achievements

Talking about your past success, like improving employee morale, shows you can bring valuable experience and results to the new role. It tells us you're capable of making a positive impact.

Connect with the company's mission

By showing you understand and value the company's focus, like innovation in hr, it makes you stand out as a candidate who has done their homework and sees a future there, not just someone looking for any job.

Ending your letter by thanking the reader and expressing eagerness to discuss your fit for the role further is polite and proactive. It leaves a good impression and encourages a response.

HR Assistant Cover Letter Example

Underscoring key skill development.

This sentence does a great job of showing how your past experience has helped you develop key skills like organization and communication. You're not just listing skills off a checklist, but showing me how you've acquired them and used them effectively.

Exemplifying Commitment to Inclusion

Your dedication to creating a diverse and inclusive workplace shines through here. It's not just about having the right intentions, but about taking action and delivering results, which you've shown you can do.

Linking Skills to Company's Mission

By connecting your skills and passion to Amazon's unique mission and HR practices, you're proving that you've thought about how your abilities can contribute to the company's specific goals. This kind of targeted enthusiasm is very attractive to employers.

Emphasizing Motivation to Contribute

It's great to see your motivation goes beyond just landing a job - you're looking to be part of the future Amazon is shaping. This tells me that you're invested in our company's long-term vision and are eager to have a hand in it.

Human Resources Coordinator Cover Letter Example

Express excitement for the hr coordinator role.

Showing enthusiasm for the position and the company sets a positive tone. It tells me that you're not just looking for any job, but that you're interested in this specific role at this specific company.

Showcase your HR achievements

Describing your contributions to past projects, like optimizing performance review processes, proves your ability to make a real impact. Specific examples of your work help me understand what you can bring to our team.

Focus on your innovative problem-solving skills

Highlighting your interest in leveraging technology to improve HR processes shows that you're forward-thinking. Your ability to find creative solutions is exactly what we need in a human resources coordinator.

End with enthusiasm and readiness to contribute

Your closing statement should make me excited to meet you. By expressing eagerness to bring your skills and experience to the team, you're painting a picture of the positive impact you could have.

Connect personal experiences to your HR passion

Sharing how a volunteer experience shaped your passion for HR makes your motivation clear and genuine. It tells us you understand the real-world impact of good HR practices.

Show your human resources coordinator readiness

Describing specific responsibilities and achievements gives us confidence in your ability to handle the HR Coordinator role. It's impressive when you can quantify your impact.

Highlight why the company attracts you

Mentioning ADP's leadership in HR solutions shows you've done your homework about the company. It suggests you're looking for a place where you can grow and contribute meaningfully.

Link your skills to the job's demands

Detailing your organizational skills and ability to multitask directly responds to the fast-paced nature of the role. This makes it easy to see how you'd fit into the team.

Express eagerness to contribute

Closing with a statement of eagerness to contribute underscores your enthusiasm and readiness to make a positive impact. It leaves a lasting, positive impression.

HR Generalist Cover Letter Example

When you express genuine respect for a company's mission, it shows you're not just looking for any job, but you're interested in this specific role at this specific company. This can make your application stand out.

Demonstrate your HR experience clearly

Specific examples of your past work, like improving the applicant tracking system, show your capability to make real impacts. This makes it easier for hiring managers to see your potential value to their team.

Highlight your achievements in HR

Talking about your successes, such as your role in diversity and inclusion training, proves you're not just doing the job but going beyond expectations. This is particularly appealing in HR roles that require proactive problem-solving.

Express excitement for the role's challenges

Showing enthusiasm for working with a diverse range of clients and tackling complex HR issues demonstrates your readiness for the role. It suggests you're not just looking for a job but a career where you can grow and contribute significantly.

Communicate your fit and eagerness

Concluding with confidence in your fit for the team and eagerness to contribute signals your commitment and readiness to tackle the job head-on. This can make a memorable impression on hiring managers.

Human Resources Generalist Cover Letter Example

Use personal stories to show your hr journey.

Talking about your personal connection to HR through your mother's work adds a relatable and inspiring touch to your motivation. It shows HR is more than a job to you.

Demonstrate impact as a human resources generalist

Highlighting specific achievements and their positive outcomes illustrates your capability to make a significant difference. It's compelling when you can show the results of your initiatives.

Explain your attraction to the company's mission

Sharing your admiration for Insperity's dedication to exceptional HR services signals that your values align with the company's. It indicates you're not just looking for any job, but the right fit.

Match your strengths to the role

Outlining your communication skills, problem-solving abilities, and love for learning suggests you're well-prepared for the challenges of the Generalist position. It paints a picture of a proactive and adaptable candidate.

Show enthusiasm for the role and company

Ending with a note of thanks and eagerness to contribute reinforces your interest in the role and in making a meaningful difference. It wraps up your application on a hopeful and respectful note.

Human Resources Assistant Cover Letter Example

Connect your background to the hr role.

Linking your psychology background and passion for positive work environments to the HR assistant job makes you stand out as a candidate who brings relevant and impactful skills to the table.

Express eagerness to apply knowledge

When you mention looking forward to using what you've learned in a real-world setting, especially at a respected company, it shows initiative and a readiness to contribute from day one.

Demonstrate your dedication

Concluding your cover letter with an expression of eagerness to support the team indicates a strong work ethic and a team-player attitude, traits highly valued in any HR role.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Entry Level Human Resources (HR) Roles

• Entry Level Human Resources (HR) Cover Letter Guide
• Human Resources (HR) Administrator Cover Letter Guide
• Human Resources Assistant Cover Letter Guide
• Human Resources (HR) Business Partner Cover Letter Guide
• Human Resources Coordinator Cover Letter Guide
• Human Resources (HR) Generalist Cover Letter Guide
• Human Resources (HR) Manager Cover Letter Guide
• Human Resources (HR) Recruiter Cover Letter Guide
• Human Resources Specialist Cover Letter Guide
• Senior HR Manager & HR Director (Human Resources Director) Cover Letter Guide
• Senior HR Manager & HR Director (Human Resources Director) Cover Letter Guide
• Vice President of Human Resources Cover Letter Guide
• VP of Human Resources (VP HR) Cover Letter Guide

Other Other Cover Letters

• Business Owner Cover Letter Guide
• Consultant Cover Letter Guide
• Correctional Officer Cover Letter Guide
• Demand Planning Manager Cover Letter Guide
• Executive Assistant Cover Letter Guide
• Operations Manager Cover Letter Guide
• Orientation Leader Cover Letter Guide
• Plant Manager Cover Letter Guide
• Production Planner Cover Letter Guide
• Recruiter Cover Letter Guide
• Recruiting Coordinator Cover Letter Guide
• Site Manager Cover Letter Guide
• Supply Chain Planner Cover Letter Guide
• Teacher Cover Letter Guide
• Vice President of Operations Cover Letter Guide

Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

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HR Manager Cover Letter Samples & Examples That Worked in 2024

If you're under the impression that crafting the perfect HR manager cover letter is complicated, let us prove you wrong! 

With our comprehensive guide, you'll be able to make your cover letter both informative and engaging, just by following a few simple steps. You can draw inspiration from our elegant templates, detailed examples, real-life samples and tips that actually work. So, let's get you hired to hire!

Keep on reading to learn how to:

• Craft a well-formatted header & headline on your HR manager cover letter
• Tailor your HR manager cover letter for the exact job
• Write an eye-catching introduction as an HR manager
• Showcase your skills and accomplishments as an HR manager
• End your HR manager cover letter with a well-written conclusion
• Access top resources for job-seeking HR managers

Still looking for a job? These 100+ resources will tell you everything you need to get hired fast.

1. Craft a well-formatted header & headline on your HR manager cover letter

Starting off, the first essential step to take when writing an HR manager cover letter is to create your header and headline. These elements help to give your cover letter better visual flow, as well as provide key pieces of information to the employer.

First up is your cover letter header , a block of text often found in the top left or top center of the document. Your header should include:

• Your name and professional title
• Your professional contact information
• The name of the company & department
• The address of the company

Here is an example of a well-organized HR manager header

John Doe , HR Manager (123) 456-7890 | [email protected] | linkedin.com/in/john-doe

To: Pheonix Staffing Solutions Human Resources Department 1234 Street Address Cambridge, MA, 02139

After you've formatted and filled in a good-looking header, your next step is to create a headline.

Your cover letter headline is a brief title statement used to hook the employer’s attention as quickly as possible. This headline should always include a keyword related to the position, an eye-catching number or trigger word , a powerful adjective or verb , and a promise .

Here is an example of a strong HR manager cover letter headline

3 Excellent HR Management Skills that Make Me the Perfect Addition to Your Company

Trigger word/number : 3 Skills Keyword: HR Management Adjective/verb: Excellent, Perfect Promise: Addition to Your Company – this detail indicates that not only will you describe your key skills but you will also relate them to the needs and wants of the company.

Let your cover letter write itself — with AI!

2. tailor your hr manager cover letter for the exact job.

While it can be tempting to type out a generic cover letter that can be used for many job applications, this isn't the ideal choice as it can come off as lazy or ingenuine to employers.

Instead, you should always tailor your cover letter to the exact job you're applying to. This is especially important as an HR manager, as it helps you to showcase your attention to detail – a key skill needed in any HR position.

To tailor your cover letter, you'll need to thoroughly research the company before applying. During this research period, look for information such as:

• The person who will review and respond to your job application
• What values and professional language the company uses in its marketing materials (you can reflect this information within your cover letter to show you are a good fit)
• What projects or major clients the company is involved with

Once you have this information ready to go, you'll begin the tailoring process with a personalized greeting – a type of greeting that addresses a specific person by name.

Here are 3 examples of personalized HR manager cover letter greetings

Dear CEO Jane Smith,

• Dear Mrs. Jane Smith,
• Dear Mrs. Jane Smith & the HR Team,

3. Write an eye-catching introduction as an HR manager

Now that you know how to tailor and personalize your cover letter, let’s move on to writing the introduction . Your HR manager cover letter introduction needs to be eye-catching to encourage the employer to continue reading.

A strong HR manager introduction should include:

• A brief summary of your professional history
• Your reason & enthusiasm for applying to the position
• A mutual acquaintance (when possible)

Pro Tip: Always include a mutual acquaintance in your cover letter introductions when possible. This will help to build rapport and credibility with the employer. If you lack a mutual acquaintance, use a professional platform like LinkedIn to connect with employees at companies you're interested in – they may even be able to give you tips and tricks for applying!

Here is an example of an effective HR manager introduction

I am a driven HR manager with more than 7 years of experience working in high-stakes corporate investment offices. After connecting with your company’s VP – Joe King – on LinkedIn, Mr. King recommended I reach out to you directly to apply for this position. This opportunity is incredibly exciting for me, as it requires the exact specialized skill set I possess.

Find out your resume score!

4. Showcase your skills and accomplishments as an HR manager

Following your introduction are the body paragraphs of your HR manager cover letter. Any good cover letter should have between 2 to 4 body paragraphs that offer more detailed insights into an applicant’s relevant skills, accomplishments, and qualifications.

When describing these professional attributes in your cover letter, make sure to use as many specific and quantifiable details as possible. You want your body paragraphs to be impactful on the employer, clearly showcasing why you're a great fit for the company.

Here are 6 examples of great HR manager skills to describe in a cover letter

• Performance and project management
• Onboarding procedures (hiring, interviewing, training, etc.)
• Directing administrative functions
• Disciplinary practices (disciplinary meetings, complaint investigations, etc.)
• Trend analysis (compensation trends, benefits trends, etc.)
• Developing employee programs and initiatives

Here is an example of how to describe an accomplishment in an HR manager cover letter

As the HR manager for [Former Employer], one of my biggest focuses was improving employee retention rates. To meet this goal, I analyzed the trends of the top 100 companies in the U.S., looking specifically at their compensation and benefits. Using this information, I developed 3 new employee programs for career growth and workplace support, which resulted in a 45% increase in overall employee retention.

5. End your HR manager cover letter with a well-written conclusion

The final component of any well-written HR manager cover letter is a strong conclusion that encourages the employer to contact you. This conclusion should include:

• An enthusiastic closing statement
• An explanation of how and when you can be contacted
• When you will reach out if you have not heard back yet
• A formal sign-off

Here is an example of a well-written conclusion from an HR manager’s cover letter

I am eager to speak with you directly regarding this excellent opportunity and hope to further discuss how I can contribute to your company within the next week. To best reach me, you may contact me at (123) 456-7890 any weekday between the hours of (123) 456-7890. I will reach back out next Monday to check on the status of my application if I have not yet heard back.

Best Wishes,

[Applicant Name]

If you've ever wondered how a cover letter differs from a resume, this article will tell you everything about the key differences between the two .

6. Top resources for job-seeking HR managers

If there's anyone who truly understands the ins and outs of the hiring process, it's you. But you also must know that before the first stage of the hiring process can even begin, you need to be able to find job opportunities to respond to. For that reason we've prepared this list of resources that can help you get started on your quest: 

• Industry-specific job boards: Websites with niche focus like HR Crossing , HR Jobs , or iHireHR that cater especially to HR professionals serve as a great launching pad. 
• General job search platforms: Don't forget to also check out websites that aggregate job postings from all industries, such as LinkedIn , Indeed , Glassdoor , and SimplyHired .
• Recruitment agencies: Another avenue worth exploring are recruitment agencies that connect HR professionals to suitable job opportunities. For example, you can take a quick look at Robert Half , HR Recruitment , or Michael Page . 
• Professional associations: Access to job postings, development programmes, networking events, and industry news — all that under one roof. That's the appeal of organizations like the Society for Human Resource Management (SHRM), the National HR Association (NHRA), or the International Association for Human Resource Information Management (IHRIM).
• Specialized publications: Stay in the loop on the latest industry news, development, trends, and research by following media like “ The HR Director ,” “ HR Dive ,” or “ HR Magazine .”
• Courses & certifications: Gain the competitive edge by expanding your skill set with a wide selection of courses offered by HR Certification Institute , Academy of Human Resource Development , Coursera , LinkedIn Learning , or edX .

No matter how tough the road gets, always remain persistent, resilient and patient. Your dream job might be waiting for you just around the corner. Good luck!

HR Manager Cover Letter FAQ

How can i effectively showcase my skills in an hr manager cover letter.

Don't just list your skills and be done with it. Instead your cover letter should show not only which skills you have, but also that you can use them to achieve tangible results. That's why you should always put them into a professional context. This means: outlining a real-life problem you've encountered, describing what skills you utilized while solving it, and what impact your actions had on the business overall. For example: “ Led a diversity and inclusion training program that resulted in a 40% increase in minority leadership positions within the organization over a two-year period.”

How can I avoid common mistakes in my HR manager cover letter?

Short answer: by proofreading! The majority of mistakes we make while writing a cover letter include spelling mistakes, grammar errors, and typos. Although these don't seem all that bad, they do reflect negatively on your professionalism and attention to detail.

How can I make my cover letter stand out from the competition?

The best thing you can do is to focus your cover letter more on the value you can bring to your employer rather than just on what they can do for you. Also, we recommend researching the company beforehand. Look for information pertaining to their recent projects, their values, or their mission. Then, show how you relate to these values, or how interested you’re in their projects. Be as specific as you can.

How long should my HR manager cover letter be?

Your cover letter needs to be brief, succinct, yet impactful. Ideally, it shouldn’t exceed one page. Anything longer than that may discourage the recruiters from ever reading it. Provide enough details to pique interest, but leave some intrigue for your HR manager resume and potential interview. Overall, it's better to write less and hit the mark, than to ramble on and lose the reader's interest.

Can I reuse the same cover letter for different HR manager job applications?

It's tempting, we know, but don't do it! Every company is unique. Reusing the same cover letter may not cater to different company cultures, values, and specific job requirements. And personalizing your cover letter to each job shows your genuine interest and effort. That being said, certain achievements or points may be useable across applications. But ensure you always tailor these to fit each specific job and company context.

Nikoleta Kuhejda

A journalist by trade, a writer by fate. Nikoleta went from writing for media outlets to exploring the world of content creation with Kickresume and helping people get closer to the job of their dreams. Her insights and career guides have been published by The Female Lead , College Recruiter , and ISIC, among others. When she’s not writing or (enthusiastically) pestering people with questions, you can find her traveling or sipping on a cup of coffee.

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Fresher HR Cover Letter Example

Cover letter examples, cover letter guidelines, how to format an fresher hr cover letter, cover letter header, cover letter header examples for fresher hr, how to make your cover letter header stand out:, cover letter greeting, cover letter greeting examples for fresher hr, best cover letter greetings:, cover letter introduction, cover letter intro examples for fresher hr, how to make your cover letter intro stand out:, cover letter body, cover letter body examples for fresher hr, how to make your cover letter body stand out:, cover letter closing, cover letter closing paragraph examples for fresher hr, how to close your cover letter in a memorable way:, pair your cover letter with a foundational resume, key cover letter faqs for fresher hr.

Starting your Fresher HR cover letter should involve a professional greeting, followed by a compelling introduction. Start by addressing the hiring manager directly, if possible. If you don't know their name, use a general professional greeting like "Dear Hiring Manager". Then, introduce yourself and state the position you're applying for. For instance, "I am a recent graduate with a degree in Human Resources Management, and I am excited to apply for the HR Fresher position at your esteemed organization." Following this, mention where you found the job posting and express your enthusiasm for the role. It's also beneficial to include a brief highlight of your qualifications that align with the job requirements. This will help grab the reader's attention and make them want to learn more about you.

The best way for Fresher HRs to end a cover letter is by expressing enthusiasm for the potential opportunity, reiterating their interest in the role, and thanking the reader for their time and consideration. It's also important to indicate your availability for further discussion or an interview. For example, "I am excited about the possibility of bringing my unique skills to your team and believe I could make a significant contribution. Thank you for considering my application. I look forward to the opportunity to discuss my candidacy further." This ending is professional, courteous, and shows eagerness for the next step in the hiring process.

In a cover letter, Fresher HRs should include the following: 1. Contact Information: Start with your name, address, phone number, and email address. 2. Salutation: Address the hiring manager by their name if it's known. If not, use a professional greeting like "Dear Hiring Manager." 3. Introduction: Briefly introduce yourself and mention the position you're applying for. You can also mention where you found the job posting. 4. Relevant Skills and Experiences: Highlight your skills and experiences that are relevant to the HR role. As a fresher, you may not have direct HR experience, but you can mention any internships, part-time jobs, or volunteer work where you've gained skills applicable to HR such as communication, organization, problem-solving, etc. 5. Education: Mention your degree and any relevant coursework or projects related to HR. If you've studied subjects like business administration, psychology, or any HR-related courses, be sure to include them. 6. Enthusiasm for the Role: Show your passion for HR and explain why you're interested in this field. This could be because you enjoy working with people, have a knack for resolving conflicts, or are interested in organizational development. 7. Company Knowledge: Show that you've researched the company and explain why you want to work there. This could be because you admire their HR practices, company culture, or mission. 8. Closing: Thank the hiring manager for considering your application and express your interest in discussing the role further in an interview. 9. Signature: End with a professional closing like "Sincerely" or "Best regards," followed by your name. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to tell a story about your experiences and skills, and how they make you the perfect fit for the role.

Related Cover Letters for Fresher HR

Entry level human resources cover letter.

HR Assistant Cover Letter

Human Resources Intern Cover Letter

Junior Human Resources Cover Letter

HR Recruiter Cover Letter

Human Resources Coordinator Cover Letter

Human Resources Specialist Cover Letter

Talent Acquisition Specialist Cover Letter

Related Resumes for Fresher HR

Entry level human resources resume example.

HR Assistant Resume Example

Human resources intern resume example, junior human resources resume example, hr recruiter resume example.

Human Resources Coordinator Resume Example

Human resources specialist resume example, talent acquisition specialist resume example.

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14+ Job Application Letters For HR

The human resource department supports administrative, and workforce needs, including managing and receiving applicants. Whether an HR manager, HR consultant, HR assistant, or human resource officer, they are also responsible for finding the best candidates for the job vacancy. Suppose you are applying for an entry level position as a fresher or supervisor. In that case, you can increase your chances of getting the job with our job application letters for HR. We also offer other formats to make it easier for you to mail to HR as an application for the job post of HR manager.

Job Application Letter to HR Manager Template

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HR Manager Job Application Letter Template

HR Assistant Job Application Letter Template

Job Application for HR Executive Template

Free Mail to HR Bank Job Fresher Application Letter Template

Job Application Letters For HR

• Make sure you address the printable letter to the hiring manager.
• Mention your educational qualification.
• Write your skills and experiences relevant to the job you are applying to.
• Your contact information, such as your phone numbers, email address, and address, should be mentioned clearly for communication. You can also see more templates like Manager Job Application Letters.

Free Entry Level HR Job Application Letter Format

Free Post of HR Manager Job Application Letter Template

Free HR Administrative Assistant Job Application Letter

Writing an Application Letter

• Assess your qualifications and match them with the needs of the job position and the nature of the operations of the business. This will help you to create a better application academic letter  as the content that you will put in the creative letter is highly beneficial to the activities and processes that the company needs to achieve on a daily operational basis.
• Be specific with the position that you want to apply for. In the case of the Human Resource job application, you may apply for the position of Human Resource Manager, Coordinator, Supervisor, Secretary, or Intern. Make sure that you are fit enough to qualify for the position that you are targeting to have a higher chance of being hired by the business. You can also see more templates like  Job Application Letter for Engineer .
• Create a professional and business-like application letters in Word that can show how you can handle written transactions in the corporate field where you will be immersed if you will be hired by the company as one of their employees. You can also see more templates like  Job Application Letter for Teacher .

Free HR Consultant Coordinator Job Application Letter

Free Human Resource (HR) Officer Job Application Letter

Free HR Executive Job Application Letter Template

Free HR Business Partner Requesting for Job Application Letter

Free Job Application for HR Supervisor Template

Free Job Application for HR Resource Generalist Template

How to Write a Human Resource Job Application Letter

• The first paragraph of the professional letter should contain your introduction including your expertise, competencies, and other subjects of focus that can help you to create an impact for your written application.
• Simple List down your experiences in the human resource industry that can help you to properly function in the position open for employment. You may also find job application letter for teacher templates here.
• Make sure that you will emphasize your familiarity with the systems and procedures used and applied in the operations of the human resource department.
• Write down the technical skills other qualifications that you have which can be used in the job functions that will be given to you should you be hired for the position. You can also see more templates like Marketing Job Application Letters.Explore additional job application letter templates on our website, template.net , to find a variety of options that suit your needs.

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Job Posting: Program Analyst

Department of Public Health

$5,855.00 - $7,327.00 per Month

Final Filing Date: 8/30/2024

Job Description and Duties

This job announcement is a re-posting. If you have already applied to  JC# 430327  you do not need to re-apply, we have your application on file.   

This position supports the California Department of Public Health’s (CDPH) mission and strategic plan by supporting the California Department of Public Health’s (CDPH) mission and strategic plan by independently performing complex technical analytical review of data, verification of regulatory compliance as it pertains to meeting the care needs of patients, and detailed analysis of the applicant’s alternative means of compliance with regulatory requirements for licensed health facilities. The AGPA aggregates data in support of recommendations for program flexibility approval or denial. The AGPA will assists in presentations detailing required documentation for health care facilities requesting alternative methods (flexibility) of meeting statutory requirements without compromising patient care. The AGPA also reviews, modifies, and updates desk procedures, tracks unit workload and responds to inquiries related to waiver requests for the department.

The incumbent works under the direction of the health program manager ii., this position may be eligible for telework up to three (3) days per week and is required to report in-person to the designated headquarters office location a minimum of two (2) days per week. the amount of telework permitted is at the discretion of the department and is subject to change, consistent with cdph’s telework program. all employees who telework are required to be california residents in accordance with government code 14200. candidates who reside outside of the state of california may be interviewed; however, the selected candidate must have a primary residency in the state of california prior to appointment (and continue to maintain california residency) as a condition of employment. failure to meet this requirement may result in the job offer being rescinded. business travel may be required, and reimbursement considers an employee’s designated headquarters office subject to regulations and bargaining unit contract provisions. all commute expenses to the designated headquarters office will be the responsibility of the selected candidate. the headquarters office location for this position is identified in the attached duty statement..

Please let us know how you heard about our position by taking this brief survey:

https://www.surveymonkey.com/r/CDPHRecruitment

The salary information listed on this advertisement may not reflect recent salary increases from salary adjustments or changes in the fiscal year.

You will find additional information about the job in the Duty Statement .

Minimum Requirements

• ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details

Department information.

At the California Department of Public Health (CDPH), equity, diversity, and inclusion are at the core of our mission to advance the health and well-being of California’s diverse people and communities. We are genuinely and strongly committed to cultivating and preserving a culture of inclusion and connectedness where we can grow and learn together with a diverse team of employees. In recruiting for team members, we welcome the unique contributions that you can bring to us and the work we do. Health care facilities in California are licensed, regulated, inspected, and/or certified by a number of public and private agencies at the state and federal levels, including the CDPH Center for Health Care Quality (CHCQ) and the U.S. Department of Health and Human Services’ Centers for Medicare and Medicaid Services (CMS). CHCQ is responsible for ensuring health care facilities comply with state laws and regulations. In addition, CHCQ cooperates with CMS to ensure that facilities accepting Medicare and Medi-Cal (in California, Medicaid is referred to as Medi-Cal) payments meet federal requirements. CHCQ also oversees the certification of nurse assistants, home health aides, hemodialysis technicians, and the licensing of nursing home administrators.

Special Requirements

For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678) and/or Resume, including detailed job descriptions,  hours worked per week , and  start/end dates (MM/DD/YYYY) .  Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted.

A completed State application (STD. 678) and any other relevant documents (e.g. unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers Account. Please reference  Job Control # (446177)  and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application. Please remove any confidential information (i.e. social security number, date of birth) from your documents prior to submission.

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareers Account at www.CalCareers.ca.gov. Submitting an electronic application through your CalCareers account is strongly recommended since electronic applications will be received/processed faster than other methods of filing. Please submit only one application.

If you are unable to submit your application electronically through your CalCareers account, please email  [email protected]  for assistance and a CDPH Human Resources Division staff member will contact you to assist with the online application process or,  a hard copy application package may be submitted through an alternative method as explained in the How to Apply section below. When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Who May Apply

How To Apply

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

Please see Statement of Qualifications   instructions below at end of posting .  Any applications received that  do not provide  a written response to the SOQ will not be scored/reviewe d .

Desirable Qualifications

• Customer Service Skills
• Data Analysis

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

Statement of Qualifications (SOQ) Instructions

The SOQ serves as a documentation of each candidate’s ability to present information clearly and concisely. Applications received without a clearly titled “Statement of Qualifications” may not be considered for this position. The response must include the applicant’s name in the upper right-hand corner, address the question below, and not to exceed two pages in an essay format. A resume is not needed for this position. Arial font, no less than 12 point, 1-inch margins.

Essay SOQ - Please describe your knowledge, skills, and abilities related to the position.  

PLEASE NOTE: Resumes, letters, Supplemental Questionnaire, transcripts, degrees, your state application, cover letters and other materials will not take the place of the Statement of Qualifications.   Simply copying and pasting your resume will also not be accepted. Applications received without an SOQ may be rejected.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

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Home » Employer Resources » Hiring Tips » HR Intern Job Description

HR Intern Job Description [with Templates]

When you hire an intern, they contribute to projects, gain practical experience, and, if mentored effectively, become valuable assets, aligning with your organization’s culture. An HR intern assists you with daily tasks, such as shortlisting resumes, scheduling interviews, contacting applicants, and helping out with onboarding, among other tasks. To find the right HR intern, you need an HR intern job description that enables talented candidates to apply. To simplify this process, we have included tips, samples, and everything you need to know to hire the right HR intern.

Table of Contents

HR Intern Job Description: Key Elements to Cover

While hiring an HR intern, it is best to have a fair idea of what you require to write an impressive and detailed HR intern JD. Let’s look at some crucial sections to include while writing an HR intern job description.

1. Company Overview

A brief company overview helps potential interns understand your organization’s culture, values, and mission. This section should entice candidates to apply and give them a sense of what it would be like to work with you. It’s an opportunity to showcase what makes your company unique and why they should join your team.

Sample: 

2. Job Title

The job title should be clear and accurately reflect the position. It’s important to use a title that candidates are likely to search for when looking for internship opportunities. A well-crafted job title can significantly improve the visibility of your job posting and attract more qualified applicants.

Job Title: Human Resources Intern

3. HR Intern Job Overview

This section provides a concise summary of the internship, including its purpose and what the intern can expect to learn and accomplish. Use this space to talk about the internship experience, highlighting key projects or areas of responsibility. This overview should excite potential applicants about the opportunity to contribute to your organization.

We are seeking a motivated and detail-oriented HR Intern to join our human resources team. This internship offers a unique opportunity to gain hands-on experience in various aspects of HR, including recruitment, onboarding, employee relations, and HR operations. The successful candidate will work closely with our HR professionals, assisting in day-to-day activities and contributing to key HR initiatives.

4. HR Intern Duties and Responsibilities

A job description should outline the duties and responsibilities to guide interns about the job requirements. Here, we have mentioned a few HR intern duties and responsibilities that you can include while crafting a job description:

• Updating company databases by putting new employee contact information. 
• Screening potential employee’s resumes to identify suitable candidates. 
• Scheduling interviews with shortlisted candidates. 
• Preparing and sending offer letters and rejection letters to candidates.
• Assisting the HR staff in gathering market salary information. 
• Organizing new hire orientations.
• Gathering payroll information like leaves, working hours, and bank account information. 
• Reviewing and distributing company policies. 
• Posting job openings on various job posting sites and social media platforms. 

5. HR Intern Qualifications and Skills 

While creating a job description, it is important to clearly outline the qualifications and skills that the ideal candidate should possess. This helps in sorting out the candidates based on their educational background and relevant skills required for the position. Below are some qualifications that you should include in your job description for an HR intern:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Ability to prioritize and multitask.
• Attention to detail and analytical skills.
• Excellent communication and interpersonal skills.
• Knowledge of employment laws and regulations.
• Strong desire to learn and contribute to a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite.
• Good understanding of full-cycle recruiting.

6. Stipend of an HR Intern 

The stipend can vary depending on the company, duties of an HR intern, location, and duration, among other factors. In addition to the stipend information, you can include any other benefits or perks that come with the internship.

• Competitive stipend ranging from ₹4,000/month to ₹20,000/month.
• Flexible work hours to accommodate academic schedules.
• Opportunity to participate in the company’s training and development programs.
• Possibility of full-time employment upon successful completion of the internship and graduation.

7. Call-to-Action (CTA)

End your job description with a strong call to action that encourages qualified candidates to apply. A well-crafted CTA can significantly increase the number of applications you receive. Make sure to provide clear instructions on how to apply and what documents to include with the application.

We want to hear from you! Submit your resume, cover letter, and any relevant work samples to [email address] with the subject line “HR Intern Application – [Your Name]”. 

HR Intern Job Description Samples

A job description attracts potential candidates and provides them with details about the job profile. Given below are a few sample templates for HR intern job descriptions. 

Sample 1: Job Description for an HR Intern With No Experience

You can refer to this HR intern job description template to hire a candidate without any prior experience.

Sample 2: Job Description for an HR Intern With Experience

An HR intern’s job description must outline the expectations, responsibilities, and required skills to streamline the process of hiring. Here is a job description for an HR intern with experience. 

A well-crafted HR intern job description will help you attract potential candidates by clearly mentioning the required expectations and qualifications. In this blog, we have provided a comprehensive understanding of what skills, qualifications, and responsibilities you should include while hiring an HR intern. By following these steps, you can ensure hiring the best HR candidate for your team. Also, hire interns from Internshala and bring the best talent to your organization.

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Shobha Saini, the Head of Human Resources at Internshala, has maintained a stellar track record in employee relations and talent acquisition. With eight exceptional years of experience, she specializes in strategic planning, policy-making, and performance management. A multi-talented individual, she has played a major role in strategizing HR practices in the organization.

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