This browser is no longer supported.
Upgrade to Microsoft Edge to take advantage of the latest features, security updates, and technical support.
View reports and dashboards in presentation mode on Windows devices
- 9 contributors
The Power BI Windows app was retired on December 31st, 2023, and is no longer supported. It's been removed from the Microsoft apps store, and no further product updates for it will be released. Please use the Power BI service to view your Power BI content on Windows devices.
This notice only applies to the Power BI Windows app. It does not affect the Power BI Desktop app.
You can use presentation mode to display reports and dashboards in full-screen on Windows devices. Presentation mode is useful for displaying Power BI at meetings or conferences, or on a dedicated projector at the office, or even just for maximizing space on a small screen.
In presentation mode:
- All the "chrome" (such as the navigation and menu bars) disappears, making it easier to focus on the data in your report.
- An action toolbar becomes available to enable you to interact with your data and to control the presentation.
- You can play a slideshow that cycles automatically between pages, bookmarks, or both pages and bookmarks.
Use presentation mode
From the toolbar you can tap to perform the following actions:
You can undock the toolbar and drag and drop it to anywhere on the screen. This is useful for large screens, when you want to focus on a specific area in your report and want to have the tools available next to it. Just place your finger on the toolbar and swipe it into the report canvas.
You can play a slideshow to automatically cycle through your presentation. You can set the slideshow to cycle through pages, bookmarks, or both pages and bookmarks. During the slideshow, report pages with auto page refresh will continue to automatically refresh as configured, ensuring that the most current data is always shown.
When you select the Play button on the action toolbar, the slideshow begins. A controller appears that allows you to pause the slideshow or to change what's being played: pages, bookmarks, or both pages and bookmarks.
The controller shows the name of the currently displayed view (page or bookmark and page). In the image above, we see that in the report called Sales , we are currently viewing the Asia Pacific bookmark on the Sales Performance page.
By default, a slideshow cycles through pages only, at a rate of one every 30 seconds. You can change the default behavior in the Slideshow settings .
Auto play a slideshow on startup
You can set up the Power BI Windows app to start playing a slideshow automatically whenever the app is launched. This option is useful for creating a kiosk-like experience that runs a report in public displays without any manual intervention. See Slideshow settings for detail about setting up a report for autoplay.
Slideshow settings
By default, a slideshow cycles through pages only, at a rate of one every 30 seconds. You can change this default behavior by going to Settings > Options , as illustrated below. You can also turn on autoplay and choose a report to play.
Select the settings icon.
Open the options page.
If desired, change the default settings for what the slideshow will cycle over (pages, bookmarks, or both) and how frequently the slides will transition.
If you want your report to start playing automatically when the app is launched, turn on the toggle and choose Select Report . You will be able to search for reports you have access to.
Related content
- Display dashboards and reports in full-screen mode from the Power BI service
- Questions? Try asking the Power BI Community
Was this page helpful?
Additional resources
Be one of the first to start using Fabric Databases.
Starting December 3, join live sessions with database experts and the Microsoft product team to learn just how easy it is to get started
- Power BI forums
- Get Help with Power BI
- Report Server
- Power Query
- Mobile Apps
- DAX Commands and Tips
- Custom Visuals Development Discussion
- Health and Life Sciences
- Power BI Spanish forums
- Translated Spanish Desktop
- Training and Consulting
- Instructor Led Training
- Dashboard in a Day for Women, by Women
- Community Connections & How-To Videos
- COVID-19 Data Stories Gallery
- Themes Gallery
- Data Stories Gallery
- R Script Showcase
- Webinars and Video Gallery
- Quick Measures Gallery
- 2021 MSBizAppsSummit Gallery
- 2020 MSBizAppsSummit Gallery
- 2019 MSBizAppsSummit Gallery
- Custom Visuals Ideas
- Upcoming Events
Get certified in Microsoft Fabric—for free! For a limited time, get a free DP-600 exam voucher to use by the end of 2024. Register now
How do I use Presentation Mode?
- Subscribe to RSS Feed
- Mark Topic as New
- Mark Topic as Read
- Float this Topic for Current User
- Printer Friendly Page
- All forum topics
- Previous Topic
- Mark as New
- Report Inappropriate Content
Solved! Go to Solution.
View solution in original post
Helpful resources
Fabric Community Update - November 2024
Find out what's new and trending in the Fabric Community.
Be one of the first to start using Fabric Databases
Starting December 3, join live sessions with database experts and the Fabric product team to learn just how easy it is to get started.
Join us at the Microsoft Fabric Community Conference
March 31 - April 2, 2025, in Las Vegas, Nevada. Use code MSCUST for a $150 discount! Early Bird pricing ends December 9th.
Power BI Monthly Update - November 2024
Check out the November 2024 Power BI update to learn about new features.
How to Get Your Question Answered Quickly
How To Use Power BI Presentation Mode
Learn how to use Power BI presentation mode to display your Power BI content on digital signage. This is especially useful now that the Power BI viewer app has been retired.
- Introduction
If you are using Power BI, then there's a good chance you are interested in Power BI digital signage. For many years, a popular method of choice for accomplishing this was using the Microsoft-provided Power BI viewer app from the Microsoft Store. This Power BI viewer app had a useful functionality built into it called presentation mode.
As of December 31st, 2023, that Power BI was officially retired, so here I provide a useful alternative for you and your company to try out.
- What Is Presentation Mode?
Presentation mode was a special functionality built into the Power BI viewer app that optimized a Power BI report of your choice for digital signage use cases on a TV. The viewer app allowed you to select what content to show as well as provide a minimal amount of slideshow customization.
This functionality, while useful, was quite lackluster in design, as you were very restricted with your Power BI report's slide customization.
- Power BI Report Pages and Report Bookmarks
For example, when choosing what slides to display in presentation mode, you only had three choices:
- Show all report pages.
- Show all report bookmarks.
- Show all report pages and all report bookmarks.
That was it - there was no in-between that allowed you to chooce exactly which report pages and/or report bookmarks you might have wanted to display. So, for example, if you only wanted to display report page 2, report page 5, and report bookmark 1, and nothing else for your slideshow, then you were fresh out of luck.
- Slideshow Durations
Furthermore, the slide duration was a shared slide duration that all of your Power BI report content was required to share. So, for example, if you wanted report page 2 to display for 45 seconds while you wanted report page 5 to display for 120 seconds, then you were once again out of luck. Both report page 2 and report page 5 would have had to share the same slide duration.
- Refresh Power BI Report
The Power BI viewer app also provided a refresh functionality that allowed you to refresh your visuals automatically on a timer. This was especially useful for Power BI users that required near realtime data to be displayed in their digital signage. For example, think of a company that is monitoring sensor data from a machine, or realtime productivity from employees, or realtime sales metrics from multiple geographical company locations.
- Alternative to the Power BI Viewer App
While the intention behind this utility app was good, and while no doubt many Power BI users found it useful, it was too lacking in features and too constricting in Power BI slideshow customization.
Worst of all, this app is no longer available for use. Microsoft officially retired the app at the end of 2023 and has since tried to push a new integration with Microsoft Powerpoint. So for those of you not interested in or satisfied with Powerpoint, you've been caught between a rock and a hard place.
I am happy to say that I provide a convenient Power BI digital signage app for you to use called Displagent .
- A Better Presentation Mode
Displagent takes the limited ideas of the presentation mode from the Power BI viewer app and builds upon it significantly. This enhanced set of functionality is offered through what Displagent calls a Report Slideshow .
Unlike a typical digital signage provider that offers a mediocre Power BI integration, Report Slideshows within Displagent are tighly integrated into the structure of Power BI reports. As a slideshow designer, you have the ability to choose exactly what report pages and/or report bookmarks you want to display - you are not limited to entire collections of either like in the Power BI viewer app.
Even better, each slide from your Power BI report has an individual, assignable slide duration so that you can display different sets of content for different durations.
Report slideshow items are also very easy to reorder and rebuild as necessary, and you can even include Power BI report pages that are typically hidden if you want to display them on a TV.
And in case you need to display multiple Power BI reports in one slideshow, you can choose to build a Compound Slideshow for a maximum breadth of content.
Power BI may not have great digital signage functionalites built into the platform, but don't let that stop you from democratizing your data and enhancing your workplace with a dedicated digital signage solution.
- Build advanced slideshows for your Power BI artifacts.
- Display your Power BI content on TVs.
- Effortless kiosk application.
- Cross-platform.
IMAGES
VIDEO
COMMENTS
Presenting, collaborating and having productive discussions with your colleagues and team members while using your data in your Power BI dashboards and reports has never been easier with the enhanced Presentation mode in Power BI App for Windows.
In Power BI Desktop it doesn't exist. The best you can do is activate "Lock Objects" on the View Pane and hide all the menus that you can! However, I would suggest you to publish the report even if it is only in your personal workspace.
You can use presentation mode to display reports and dashboards in full-screen on Windows devices. Presentation mode is useful for displaying Power BI at meetings or conferences, or on a dedicated projector at the office, or even just for maximizing space on a small screen.
There is no option to open in presentation mode without uploading the file. Sometimes, i create files for others and want them to see it without outlines around the boxes, filters etc. when they hover the mouse over.
So this is a little confusing, but there are actually 2 "Power BI" apps in the Windows store. 1. Power BI Desktop. 2. Microsoft Power BI. And the presentation mode is available in the second one. I think this second one is basically a Windows 10 port of the mobile app.
🔹 How to Use Presentation Mode in Power BI | Interactive Training 🔹Description: Welcome back to Interactive Training! In this session, I'll demonstrate how...
Create a combination of Power BI's 'spotlight' and 'focus mode' using buttons and bookmarks.This makes your reports more accessible and easier to focus on in...
Presentation mode is also available for Windows desktops, laptops and tablets. You can also use the same functionality while projecting Power BI data on your screen in the conference room or while sharing your screen during online meetings, for example, when using Teams or Skype.
Using Power BI Windows app with presentation mode enables you to present, collaborate, and have productive discussions while using your data in your Power BI dashboards and reports. You can use presentation mode on any device running Windows, like Microsoft Surface Hub, your Windows desktop or tablet.
Learn how to use Power BI presentation mode to display your Power BI content on digital signage. This is especially useful now that the Power BI viewer app has been retired.