administrative assistant cover letter with little experience

Administrative Assistant Cover Letter Example (W/ Templates & Tips for 2024)

Maybe, your career as an administrative assistant started back when you organized your classmates' desks.

Jokes aside — you always had a knack for efficiency and organization, and now you’ve turned those skills into a profession.

It's a dream come true, but there's just one hurdle standing in your way — the cover letter.

Staring at that blank page, trying to convey your skills and experience, feels a lot like being stuck in a loop. It's like experiencing writer’s block, and you just can't seem to find the right words to paint yourself in the best light.

Don’t worry though!

In this article, we're here to assist you in crafting the perfect administrative assistant cover letter, step by step.

We'll guide you through:

• An Outstanding Administrative Assistant Cover Letter Example
• 5 Simple Steps to Craft the Best Administrative Assistant Cover Letter
• 3 Essential Tips for a Successful Administrative Assistant Cover Letter

Let’s dive in!

Administrative Assistant Cover Letter Example

5 Steps for the Perfect Administrative Assistant Cover Letter

You've just seen what a job-winning cover letter looks like. 

Now, it's your turn to write one . Just follow the steps we're about to share, and you'll be on your way to crafting a standout cover letter that gets results. 

#1. Put Contact Information in the Header

When creating your administrative assistant cover letter, it all begins with your contact information, just like on your resume . Here's what you should include:

• Full Name: Your complete name should be at the top of the page.
• Job Title: Tailor your job title to match the specific administrative assistant role you're applying for. Clarity here helps streamline the hiring process.
• Email Address: Opt for a professional and straightforward email address, typically a combination of your first and last name.
• Phone Number: Ensure your phone number is accurate, including the dialing code if applying for positions abroad.
• Location: Mention your city and state or country. If you're open to remote work or relocating, make that clear on your administrative assistant resume.
• Relevant Links (Optional): Include any pertinent websites or social media profiles, such as LinkedIn.

Next, it's time to provide the receiver’s info. That includes: :

• Company Name: Specify the company you're applying to.
• Hiring Manager's Name: Whenever possible, identify the hiring manager for the department you're interested in. Research the job ad, the company's website, or LinkedIn for this information.
• Hiring Manager's Title: If you ascertain that the hiring manager for this specific job ad holds a department head role, use that title instead of just "Hiring Manager."
• Location: Include the city and state or country, particularly for globally operating companies. 
• Email Address (Optional): If available, include the hiring manager's email address.
• Date of Writing (Optional): Consider adding the date you composed your cover letter for that extra touch of professionalism. Now you're ready to start crafting your winning cover letter for the administrative assistant role you desire. Good luck!

#2. Address the Hiring Manager

Once you've included all the necessary contact information for your administrative assistant's cover letter, make sure to address the hiring manager the right way.

Addressing your cover letter correctly can make a positive impression on the hiring manager. 

Start by conducting some research. Check the job posting, the company's website, or LinkedIn profiles to find the hiring manager for the position you're interested in. This way, you can find their name and email address.

Next, address them formally. Consider using "Ms." or "Mr." followed by their last name. If you're unsure about their gender or marital status, you can simply use their full name. For example:

• Dear Mr. Smith,
• Dear Alex Johnson,

In cases where you can't find specific information about the hiring manager or the head of the administrative department, you can address your letter to the department or the company in general:

• Dear Administrative Department,
• Dear Administrative Hiring Team,
• Dear Human Resources Recruitment Team,

#3. Write an Eye-Catching Opening Statement

Hiring managers typically spend about seven seconds reviewing a candidate's application before deciding whether to read it thoroughly. That’s why grabbing their attention from the get-go is crucial if you want them to read the rest of your cover letter. 

Formally introduce yourself in the opening statement and clearly state your interest in the role. Expressing your enthusiasm for the industry or the specific job can grab the hiring manager's attention.

Researching the company can help improve your opening statement even further. The more you know about the employer, the better you can emphasize how you fit in with their culture. 

This can show to the hiring manager that you're not just applying indiscriminately; you're interested in this particular position.

Depending on your experience level, you can also kick off your cover letter by highlighting a noteworthy achievement or the skills that make you an ideal fit for the role. Keep this paragraph concise, aiming to spark the hiring manager's curiosity and encourage them to explore your cover letter in more detail.

Check out some more cover letter examples to get inspired about writing your opening statement. 

#4. Use the Cover Letter Body for the Details

The body of your cover letter is your opportunity to dive deeper into your qualifications and professional skills.

Avoid the temptation to simply rehash your resume; that won't cut it here. Your objective is to demonstrate, beyond a doubt, that you're the standout candidate. To achieve this, focus on showcasing your achievements relevant to the administrative assistant field, drawing inspiration from the job listing.

Tailoring your cover letter to align with the job advertisement is key. Highlight the specific skills the company seeks and how you can contribute to their team. For instance, if you're vying for an administrative assistant role in a tech-centric environment, emphasize your tech-related skills rather than, for example, your experience in e-commerce.

Displaying knowledge about the company, its products, services, or industry can earn you extra brownie points. If you're well-acquainted with the company's offerings, be sure to mention it in your cover letter to illustrate your alignment with its mission and culture.

Lastly, be enthusiastic. Express your genuine excitement for the role and your unwavering confidence in how your unique skills and experience will be a valuable addition to their organization. This enthusiasm can be infectious and leave a lasting impression on the hiring manager.

Also, make sure to avoid these common cover letter mistakes that can harm your chances of landing an interview. 

#5. Wrap It Up and Sign It

Concluding on a professional note is the cherry on top of your administrative assistant cover letter.

Your goal here is to ensure you leave a positive impression on the hiring manager, reinforcing the confidence you’ve demonstrated throughout your letter.

So, wrap up by confidently reiterating why you're an ideal fit for the administrative assistant role or summarize the skills that set you apart from other candidates.

And don’t forget to include a call to action. Encouraging the hiring manager to take the next step, such as discussing your application further, can create a lasting impression and boost your chances of securing an interview.

To wrap it all up, select a professional sign-off. Choose an appropriate signature line, followed by your full name. Here's an example:

Please don't hesitate to reach out to me at the provided email or phone number to arrange an interview. I eagerly anticipate the opportunity to discuss my application in more detail at your earliest convenience.

If you're looking for alternatives to "Sincerely," consider these options:

• Kind regards,
• Respectfully,
• Thank you for your consideration,

Choose the sign-off that best aligns with your personal style and the tone of your cover letter.

3 Essential Administrative Assistant Cover Letter Tips

You've got the basics down, and now it's time to fine-tune your administrative assistant cover letter with some essential cover letter tips that will make it shine. Let's dive into these valuable insights to help you create a standout cover letter.

#1. Match Your Resume

If you’re serious about landing a position, it's important that all the documents in your job application are fine-tuned with each other.

Ensure that your administrative assistant cover letter's formatting and layout match your administrative assistant resume to convey professionalism and attention to detail. Make sure your text and contact details are neatly aligned on the page, maintain consistent font styles and sizes, and set appropriate margins and line spacing to keep your cover letter concise on a single page. 

This consistency will show you’re professional and serious about the job.

Or Use A Cover Letter Template Instead

Struggling to craft the perfect cover letter from scratch? Don't worry; we've got a time-saving trick up our sleeves. 

Try out our free resume builder to create the perfect administrative assistant resume.

Then, pick a cover letter template that matches it visually to save time and effort.

Our templates are created in collaboration with hiring managers around the world, which means they hit industry standards right on the mark. You save time and get a matching cover letter for your resume that looks absolutely professional. Sweet deal, isn’t it?

#2. Mention The Right Skills

Highlighting your skills in your administrative assistant cover letter is crucial. 

The trick here, however, is not just to list all your skills. Firstly, keep it relevant and only talk about the skills you have that are required for the job. If you’ve already listed them on your resume, this is your chance to actually explain in more detail how they make you the perfect fit for the job. 

This demonstrates to hiring managers that you understand the role's requirements and have what it takes to excel in it. So, make sure to weave your skills into your cover letter strategically, emphasizing how they align with the position's demands.

#3. Be Formal

Maintaining a formal tone in your administrative assistant cover letter is the way to go. 

Keeping things formal will reflect your professionalism and respect for the workplace environment. This formality sends the right message to potential employers, indicating that you’re serious about the application and can conduct yourself appropriately in a corporate setting.

That said, don’t go overboard with the formality. You can, for example, make the cover letter a bit more personal by addressing the hiring manager by their name or sign off using “Warm Regards.” 

Key Takeaways

And that sums up crafting an administrative assistant cover letter!

We hope our guide has equipped you with the tools to write a spot-on administrative assistant cover letter. 

Before you head off, let's quickly review:

• Ensure your administrative assistant's cover letter provides any relevant links or attachments so the hiring manager can easily access additional information related to your experience.
• Ideally, your cover letter should be addressed directly to the hiring manager. A little research on the job posting might help you discover their name.
• Use your cover letter to elaborate on the administrative skills and experiences that make you an ideal candidate. Highlight expertise that aligns with the job requirements.

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17 Professional Administrative Assistant Cover Letter Examples for 2024

Your administrative assistant cover letter must immediately highlight your organizational skills. Employers seek meticulous attention to detail in candidates. In the second paragraph, showcase your ability to communicate effectively both verbally and in writing. Your cover letter should reflect your interpersonal expertise and capacity for seamless office management.

All cover letter examples in this guide

Senior Administrative Assistant

Entry-Level Administrative Assistant

Administrative Assistant No Experience

Construction Administrative Assistant

Dental Administrative Assistant

HR Administrative Assistant

Medical Administrative Assistant

Real Estate Administrative Assistant

Sales Administrative Assistant

School Administrative Assistant

Temporary Administrative Assistant

Executive Administrative Assistant

Administrative Associate

Administrative Coordinator

Administrative Assistant Receptionist

Administrative Assistant Ii

Cover letter guide.

Administrative Assistant Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Administrative Assistant Cover Letter

Key Takeaways

By Experience

Crafting a compelling administrative assistant cover letter can be a tricky part of your job search. You've found the perfect position, and the application calls for a cover letter, not just a repetition of your resume. It's your chance to share a standout achievement, giving it life beyond bullet points. Striking the balance between professionalism and a fresh, unique voice—without stepping into clichés—is essential, all while keeping it to one succinct page. Let's guide you through creating a cover letter that opens doors.

• Introduce your profile to catch recruiters' attention;
• Use professional templates and examples to make sure your administrative assistant cover letter follows the best industry standards;
• Settle on your most story-worthy achievement to shine a light on what makes your application unique;
• Write a administrative assistant cover letter, even when you lack professional experience.

Ready to start with the basics: upload your resume to Enhancv's AI, below, to see the administrative assistant cover letter it would write for you.

If the administrative assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

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• HR Administrative Assistant cover letter example
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• Hotel Front Desk Receptionist cover letter example
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Administrative Assistant cover letter example

Leroy Bayley

New York, NY

+1-(234)-555-1234

[email protected]

• Customization: The cover letter is tailored for an Administrative Assistant role, emphasizing the applicant's relevant experience and achievements, such as leading initiatives to improve scheduling and task management systems.
• Demonstration of Results: It showcases quantifiable success by mentioning a specific instance where the applicant's actions led to a 20% productivity increase, which is compelling evidence of their potential impact on the company.
• Company Research: The letter reflects the applicant's awareness of the company's values by mentioning its commitment to quality and innovation, suggesting that the candidate has done their homework and is genuinely interested in the company’s culture and goals.
• Call to Action: The cover letter concludes with a proactive call to action, inviting the hiring manager to schedule an interview, which demonstrates the applicant's keenness to move forward in the application process.

The format of your administrative assistant cover letter: structure, fonts, margins, and more

Your administrative assistant cover letter should include a header (with your name, position, and date); a greeting and introductory paragraph; a body and closing paragraphs; and an optional signature.

Remember that you're writing your administrative assistant cover letter for recruiters - as the Applicant Tracker System won't scan this content.

Here are a few more tips and tricks to keep in mind when formatting your administrative assistant cover letter:

• Use the same font in your administrative assistant cover letter and resume . We recommend modern fonts, e.g. Lato and Rubik, to help you stand out, instead of the stereotypical Arial and Times New Roman.
• Each paragraph should have single spacing, which is already set up for you in our cover letter templates .
• Our cover letter builder follows industry standards for your administrative assistant cover letter formatting - with a one-inch margin, surrounding your content.
• Always export your administrative assistant cover letter in PDF to ensure the image or text quality stays the same and your writing isn't moved about.

The top sections on a administrative assistant cover letter

• Header: This includes your contact information, the date, and the employer's contact information, necessary for ensuring the recruiter can easily get in touch with you.
• Greeting: Tailor this to the hiring manager if possible, as personalization can demonstrate your attention to detail—a crucial skill for an administrative assistant.
• Introduction: Briefly introduce yourself and express your enthusiasm for the administrative assistant role, highlighting your organizational skills and readiness to support the workplace efficiently.
• Body: In one or two paragraphs, detail your relevant experience, skills in managing office tasks, proficiency in software used for administration, and any specific achievements or accolades that underline your suitability for the role.
• Closing: Reiterate your interest in the position, thank the reader for their time, offer any additional attachments like references, and provide a call to action, such as a request for an interview, showcasing proactive communication skills.

Key qualities recruiters search for in a candidate’s cover letter

• Exceptional organizational skills: Necessary for managing schedules, coordinating meetings, and handling multiple tasks effectively.
• Strong communication abilities: Crucial for drafting correspondence, engaging with clients, and conveying information clearly to other team members.
• Proficiency in office technology: Knowledge of office software, such as Microsoft Office Suite and email management, for efficient completion of tasks.
• Attention to detail: Vital for accurate data entry, proofreading documents, and maintaining records without errors.
• Time management expertise: Ability to prioritize tasks, meet deadlines, and manage the executive's calendar efficiently.
• Proactive problem-solving: The capacity to anticipate potential issues and take initiative to resolve them, minimizing disruptions to daily operations.

Kick off your administrative assistant cover letter: the salutation or greeting

When writing your administrative assistant cover letter, remember that you're not writing for some complex AI or robot, but for actual human beings.

And recruiters, while on the lookout to understand your experience, would enjoy seeing a cover letter that is tailored to the role and addresses them . Personally.

So, if you haven't done so, invest some time in finding out who's the hiring manager for the role you're applying to. A good place to start would be LinkedIn and the corporate website.

Alternatively, you could also get in touch with the company to find out more information about the role and the name of the recruiter.

If you haven't met the hiring manager, yet, your administrative assistant cover letter salutation should be on a last-name basis (e.g. "Dear Mr. Donaldson" or "Dear Ms. Estephan").

A good old, "Dear HR Professional" (or something along those lines) could work as your last resort if you're struggling to find out the recruiter's name.

List of salutations you can use

• Dear Hiring Manager,
• Dear [First Name Last Name],
• Dear [Job Title],
• Dear [Department Name] Team,
• Dear [Company Name] Recruiter,
• Dear Sir or Madam,

The administrative assistant cover letter introduction: focusing on your unique value, with a creative twist

You are not the only one wondering how to start your administrative assistant cover letter. Those first two sentences introduce your profile and should be memorable.

No pressure.

When beginning your administrative assistant cover letter , immediately point out the unique value of working with you. In other words, what you promise to bring to the role by using your past track record of success.

Start your administrative assistant cover letter with a creative twist by telling a joke or stating something relatable. Select this type of introduction only if it aligns with the company culture.

What comes next: your administrative assistant cover letter middle paragraphs

In the next three to six paragraphs (or the body of your administrative assistant cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your administrative assistant cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Finishing off your administrative assistant cover letter with what matters most

So far, you've done a fantastic job in tailoring your administrative assistant cover letter for the role and recruiter.

Your final opportunity to make a good impression is your closing paragraph.

And, no, a "Sincerely yours" just won't do, as it sounds too vague and impersonal.

End your administrative assistant cover letter with the future in mind.

So, if you get this opportunity, what do you plan to achieve? Be as specific, as possible, of what value you'd bring to the organization.

You could also thank recruiters for their interest in your profile and prompt for follow-up actions (and organizing your first interview).

No experience administrative assistant cover letter: making the most out of your profile

Candidates who happen to have no professional experience use their administrative assistant cover letter to stand out.

Instead of focusing on a professional achievement, aim to quantify all the relevant, transferrable skills from your life experience.

Once again, the best practice to do so would be to select an accomplishment - from your whole career history.

Another option would be to plan out your career goals and objectives: how do you see yourself growing, as a professional, in the next five years, thanks to this opportunity?

Be precise and concise about your dreams, and align them with the company vision.

Key takeaways

Summarizing the most important aspects in writing your administrative assistant cover letter, remember to:

• Create a personalized administrative assistant cover letter for each role you apply for, that includes the recruiter's name in the salutation;
• Format your administrative assistant cover letter with single-spacing, one-inch margins, and a modern, yet ATS-friendly font;
• Always start off your administrative assistant cover letter with two sentences that reflect what is most important about your application;
• Your administrative assistant cover letter body should feature your biggest accomplishments and the job-relevant skills it has taught you;
• Instead of opting for the "Sincerely yours" ending, close your administrative assistant cover letter with a nod to the future with what you aim to achieve in this potential role.

Administrative Assistant cover letter examples

Explore additional administrative assistant cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

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3 Administrative Assistant Cover Letter Examples (Guide)

By Status.net Editorial Team on October 23, 2023 — 14 minutes to read

• Understanding the Role of an Administrative Assistant Part 1
• How to Create an Effective Administrative Assistant Cover Letter Part 2
• Administrative Assistant Cover Letter Structure Part 3
• Administrative Assistant Cover Letter Example Part 4
• Administrative Assistant Cover Letter Example (No Experience) Part 5
• Administrative Assistant Cover Letter Example (Transitioning) Part 6
• Introduction to Your Cover Letter Part 7
• Presentation of Relevant Skills Part 8
• Demonstrating Your Experience Part 9
• Concluding Your Cover Letter Part 10
• Proofreading and Editing Your Cover Letter Part 11

Part 1 Understanding the Role of an Administrative Assistant

As an administrative assistant, you play a vital role in supporting the daily operations of a business or organization. You are often the first point of contact for clients or visitors, so having excellent communication skills is important. Your ability to multitask, prioritize, and stay organized contributes to the smooth running of the office and overall success of the team.

In this role, you’ll be responsible for handling various tasks such as answering phone calls, managing calendars, scheduling appointments, and filing documents. In some cases, you might also be asked to provide support in bookkeeping, data entry, and maintaining office supplies. As an administrative assistant, staying proactive and demonstrating strong time management skills is imperative for staying on top of the many tasks that come your way.

Many administrative assistants gain experience as they work, but you can also choose to pursue formal training in business administration or a related field to help you stand out in the job market. As you develop your skills and adapt to industry changes, you’ll likely find opportunities to advance your career or transition into other roles within the organization.

Part 2 How to Create an Effective Administrative Assistant Cover Letter

When applying for an administrative assistant position, your cover letter plays a key role in showcasing your skills, experience, and passion for the job. To create a strong impression, follow these tips:

• Customize your letter to the specific company you’re applying to. Research their values, their needs, and their culture. Address the hiring manager by name, if possible, to make a personal connection and show that you’re genuinely interested in the position.
• Focus on highlighting your relevant skills and experience. As an administrative assistant, mention your strong organizational abilities, attention to detail, communication skills, and proficiency in various software tools. Give specific examples of your achievements and how they’ve benefited previous employers.
• Make sure your letter has a clear structure. Start with an engaging opening paragraph that explains your interest in the position and why you’re the ideal candidate. In the next paragraph, discuss your professional experience and the skills you’ve developed to support your application. Mention any relevant certifications or training courses you’ve completed. Close your letter confidently, expressing your enthusiasm for the opportunity and gratitude for their time and consideration.
• Proofread your letter thoroughly. Ensuring your cover letter is free of typos, grammatical errors, and awkward phrasing shows your professionalism and attention to detail – important qualities for an administrative assistant.

Part 3 Administrative Assistant Cover Letter Structure

• Your Contact Information : Include your name, address, phone number, email, and the current date.
• Salutation : Address the recipient with their name or, if unknown, use “Dear Hiring Manager.”
• Introduction : Explain the purpose of your letter and mention the job you’re applying for, as well as how you found the job listing.
• Body : In 1-2 paragraphs, highlight your relevant skills, experience, and achievements that make you an ideal candidate for the position. Use specific examples and quantify your accomplishments.
• Closing : Express your gratitude for their time and consideration and mention your interest in interviewing for the position. Close with a professional closing like “Sincerely” or “Best regards,” followed by your full name.

Administrative Assistant Cover Letter Examples

Part 4 administrative assistant cover letter example.

Dear Hiring Manager,

I am writing to apply for the Administrative Assistant position I saw on your company’s website. With over five years of experience in the role, I believe my skills and track record make me the perfect candidate for your team.

In my previous position as an Administrative Assistant at X Company, I successfully managed various administrative tasks, such as scheduling meetings, maintaining the office calendar, and organizing travel arrangements. I also gained experience in basic bookkeeping and data entry, which allowed me to contribute significantly to the efficiency of the office.

During my time at X Company, I was consistently praised for my attention to detail and ability to multitask. I increased my department productivity by 20% by implementing a new filing system and revamping digital organization measures. I also spearheaded a project to streamline internal communication methods, which led to a 15% reduction in meeting time.

I would love the opportunity to bring my expertise and enthusiasm to your company. Thank you for considering my application. I look forward to discussing my qualifications with you further.

[Your Name]

Part 5 Administrative Assistant Cover Letter Example (No Experience)

I am writing to express my interest in the Administrative Assistant position at your company. Although I have no prior experience in this role, I am confident that my skills and qualifications make me a strong candidate for the position.

Option 1: As a recent graduate with a degree in [Degree Field], I have developed strong organizational and communication skills that I believe would be valuable in an administrative role.

Option 2: Through my degree in [Degree Field] and [number of years] years of experience in various roles, I have developed strong organizational and communication skills that I believe would be valuable in an administrative role.

Additionally, I am proficient in Microsoft Office and have experience using various office equipment.

I am a quick learner and have a strong work ethic, which I believe would allow me to quickly adapt to the needs of your company. I am excited about the opportunity to learn and grow in this position and would be committed to providing excellent support to your team.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Part 6 Administrative Assistant Cover Letter Example (Transitioning from Another Role)

I am excited to apply for the Administrative Assistant position at your company. As a professional with [number of years] years of experience in [previous role], I am confident that my skills and experience make me a strong candidate for this role.

In my previous role, I developed strong organizational and communication skills through managing projects, coordinating with team members, and communicating with clients. These skills, combined with my attention to detail and ability to prioritize tasks, demonstrate that I am well-equipped to excel in an administrative role. Additionally, I am proficient in Microsoft Office and have experience using various office equipment, including printers, scanners, and phone systems. I am confident that my experience and skills make me a strong candidate for the position.

I am excited about the opportunity to transition into an administrative role, as I believe it would allow me to further develop my skills and contribute to your team in a meaningful way. I am a quick learner and have a strong work ethic, which I believe would allow me to quickly adapt to the needs of your company.

Part 7 Introduction to Your Cover Letter

When you start writing your cover letter, it’s important to address the recipient properly. If you know their name, use it with a respectful greeting such as “Dear Mr.” or “Dear Ms.” followed by their last name. If you don’t know their name, using “Dear Hiring Manager” is a good alternative.

Introduction

Your opening paragraph should grab the reader’s attention and showcase your enthusiasm for the position. Begin by mentioning the specific job title you’re applying for, and if possible, include a reference to where you found the job posting. This helps show your genuine interest in the role and the company. Next, introduce yourself briefly, including your current job title and a relevant accomplishment that highlights your abilities as an administrative assistant. To make your hook more impactful, keep the sentences short and focused on your strengths and experience in providing administrative support.

Part 8 Presentation of Relevant Skills

Transferable skills.

When crafting your administrative assistant cover letter, focus on showcasing your transferable skills. These are skills you’ve gained from various life experiences, which can be applied to the job regardless of the industry.

For example:

• Communication skills : Emphasize your ability to effectively communicate with colleagues, clients, and supervisors, whether in person, over the phone, or through email.
• Organization : Highlight your knack for managing schedules, arranging meetings, and keeping track of important documents.
• Time management : Demonstrate your ability to prioritize tasks and complete them within deadlines.
• Interpersonal skills : Mention any experiences where you’ve worked well with others or helped resolve conflicts.

Remember to provide specific examples to support your skills, such as mentioning how you’ve successfully coordinated events or maintained detailed records.

Job-Specific Skills

In addition to your transferable skills, you can emphasize job-specific skills for an administrative assistant role. These skills are typically specific to the industry or company you’re applying to. Some examples of such skills include:

• Technical abilities : Detail your proficiency in using essential software, such as Microsoft Office Suite, or any specialized programs relevant to the position.
• Data entry : Showcase your skills in accurate and efficient data entry if the role requires handling large amounts of information.
• Customer service : Explain how you’ve excelled in assisting clients or customers, either in a support role or as the first point of contact.
• Industry knowledge : If you have experience in the related industry, mention any familiarity with relevant terms, software, or common practices.

By highlighting both your transferable and job-specific skills with real-life examples, you can effectively demonstrate your competency as an administrative assistant in your cover letter. This will grab the attention of potential employers and increase your chances of landing interviews.

Part 9 Demonstrating Your Experience

Prior job experiences.

When writing your cover letter as an administrative assistant, it’s important to highlight your previous job experiences. Your experience shows the employer you have first-hand knowledge and expertise in the field. Make sure to describe the roles you played in previous jobs and how those experiences prepared you for the potential new position. Use specific examples that showcase your strengths, such as organizing company events, managing office supplies, or any experience in handling complex tasks and meeting deadlines.

Avoid being too generic with your job descriptions—instead, describe how your past experiences uniquely fit the expectations for the administrative assistant position you’re applying for.

Relevant Achievements

Showcasing your relevant achievements is another key aspect of an effective cover letter. Employers appreciate when you demonstrate a proven track record of success, as it gives them confidence that you’ll be able to achieve the same in their organization. Share quantifiable results, such as successfully decreasing office expenses or increasing efficiency in a project you managed.

Don’t hesitate to mention any awards or recognition you received in your previous roles, as well as any courses or certifications you completed to show your commitment to professional growth. This can make you stand out from other candidates and illustrate your value as an administrative assistant.

Part 10 Concluding Your Cover Letter

Call to action.

Encourage the hiring manager to get in touch by showing your enthusiasm and interest in the administrative assistant role. For example, you can write something like:

“I am eager to contribute my skills and expertise to your team and believe that I would be a valuable addition. Please feel free to contact me at your earliest convenience to discuss this opportunity further.”

This simple call to action can prompt the hiring manager to reach out to you for an interview, thus increasing your chances of being considered for the position.

Closing Remarks

As you conclude your cover letter, make sure to maintain a friendly and professional tone. Express gratitude for the hiring manager’s time and consideration. For example:

“Thank you for considering my application. I am looking forward to the possibility of working together and contributing to the success of your organization.”

Finally, close your letter with a professional sign-off such as “Sincerely” or “Best regards,” followed by your full name. By doing so, you’re ending your letter on a positive note, making it more likely for the hiring manager to remember your application.

Part 11 Proofreading and Editing Your Cover Letter

Before hitting “send” on your administrative assistant cover letter, take some time to proofread and edit it. Minor errors or a disorganized structure can leave a negative impression on hiring managers. Follow these simple tips to ensure your cover letter is polished and professional.

• Start by reading through your cover letter a few times, focusing on clarity and coherence. Make sure your sentences flow logically, and your ideas are well-articulated. Keep the tone friendly, but maintain a professional air. Use the active voice to convey your qualifications assertively.
• Check for common grammatical mistakes, typos, and punctuation errors. Enlist the help of a grammar checking tool, or ask a friend to take a look with a fresh pair of eyes. Pay attention to details like the correct spelling of the company’s name and proper formatting for dates and addresses.
• An effective administrative assistant cover letter should be tailored to the specific job and company. Research the company’s mission, values, and recent news or achievements. Incorporate this information into your cover letter by highlighting how your skills align with their needs.
• Ensure you’re revealing your personality and enthusiasm for the role. While maintaining a professional tone, let your cover letter reflect your passion for the administrative field and the unique qualities you bring to the table. With careful attention to detail and a strong focus on building a personalized, friendly, and professional cover letter, you’ll be well on your way to impressing potential employers.

Frequently Asked Questions

How can i write a great cover letter as an administrative assistant fresh graduate.

As a fresh graduate, focus on your education and any internship or volunteer experiences you’ve had. Highlight the relevant coursework you’ve taken, key projects you’ve completed, and soft skills such as time management, organization, and communication you’ve gained. Don’t forget to mention your enthusiasm for the administrative field and your eagerness to learn and grow in the role.

What should I include in an email cover letter for an administrative assistant role?

An email cover letter for an administrative assistant role should be concise and include the following information:

• A clear subject line: Mention the job title and your name.
• A professional greeting: Address the hiring manager by their name if possible.
• A brief introduction: State your interest in the role and your connection to the company.
• A summary of your qualifications: Discuss your key skills and experiences relevant to the administrative assistant position.
• A closing statement: Reiterate your interest in the role and provide your contact information.
• Your signature: Add a professional sign-off and include your full name, email address, and phone number.

How can I showcase my relevant attributes for an administrative assistant in a cover letter?

To showcase your relevant attributes, begin by making a list of the job requirements and skills listed in the job description. Then, think about your experiences, achievements, and abilities that align with those requirements. Use specific examples from your work history or education to illustrate your capabilities. Be sure to emphasize transferable skills like communication, organization, and multitasking.

What are some winning examples of cover letters for an administrative position?

Winning cover letter examples for an administrative position typically include:

• A strong opening that grabs the reader’s attention.
• A clear understanding of the job requirements and how your skills relate to them.
• Examples of specific accomplishments demonstrating your skills and experiences.
• An expression of your enthusiasm for, and commitment to, the administrative field.
• A persuasive closing that encourages the hiring manager to contact you for an interview.

How can I tailor my cover letter specifically for a position as an Administrative Secretary?

To tailor your cover letter for a position as an Administrative Secretary, do the following:

• Research the company and understand its values, culture, and needs.
• Mention the job title in your opening paragraph, and explain why you’re interested in this specific role.
• Address the key requirements for an Administrative Secretary, such as attention to detail, organization, and communication skills.
• Provide examples from your experiences that speak to the unique responsibilities of the role, like scheduling, preparing documents, and coordinating events.
• Display an understanding of any industry-specific knowledge you may need, such as legal or medical terminology, if applicable.

What are some tips for demonstrating administrative skills in a cover letter?

When demonstrating administrative skills in a cover letter, consider these tips:

• Use action verbs: Words like “managed,” “organized,” and “coordinated” convey your capabilities.
• Quantify your achievements: Include numbers to show the impact of your work in previous roles.
• Highlight relevant tools and software: Mention any experience you have with popular office programs or specialized software.
• Show adaptability: Emphasize your ability to learn new systems, multitask, and prioritize tasks in a fast-paced environment.
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Administrative Assistant cover letter example

Administrative assistants perform vital roles in large organizations and even small businesses. That’s why hiring managers are looking for candidates who are organized, efficient and great communicators to complete essential clerical tasks alongside larger projects. When it comes to landing an administrative assistant position, your resume is rather limited in its ability to tell your personal story and your previous successes. That’s where a great cover letter comes into play.

An outstanding cover letter can make the difference between a so-so candidate and someone a hiring manager can’t wait to interview. Administrative assistant positions can be competitive, but with this guide and resume.io’s professionally designed tools, you’ve got the knowledge to pass this test with flying colors. If you haven’t already perfected your resume, that’s a great place to start this new professional journey. 

Check out our administrative assistant resume -specific resume examples, templates  and general resume writing guide . Now it’s time to get started on a great administrative assistant cover letter. 

This guide, an effective cover-letter example and cover letter samples for other administrative roles, will:

• Help you understand the purpose and principles of a strong cover letter
• Explain the best practices for structure and formatting as related to your industry
• Give you proven psychology principles to help you influence your outcome
• Teach you to avoid the biggest mistakes made by other applicants in your field.

The purpose of an admin assistant cover letter

Sometimes called an application letter or letter of motivation, a cover letter is a 400- to 500-word document meant to summarize your skills, experience and perspectives in a positive and intriguing way. As you probably already noticed, your assistant resume is rather limited in the ways it can highlight your personality or personal goals. Beyond the profile summary’s hearty paragraph, the rest of the document can feel like a dry amalgamation of workplaces and degrees. That’s why a cover letter is one of the most requested application materials. It’s the best chance for an employer to get to know YOU. You can almost think of it as a pre-interview.

Does personality matter?

Believe it or not, finding an employee who is not only talented but enjoyable to work with is high on a hiring manager’s list of priorities. One study asked professionals in a range of industries to choose “the single most desirable quality in a worker.” 

The result?  

Nearly 80 percent chose “personality” as their top asset. While this finding is significant, it probably isn’t surprising. After all, who wants to work with a jerk? What this study does do, however, is underline the importance of a strong cover letter that captures the essence of who you are. There may be others with your skills, but an application letter full of charisma and charm can make you stand out as the office assistant who will brighten everyone’s day.

If you are looking for cover letter examples that illustrate other level positions, consider these: 

• Customer Service Representative cover letter sample
• Receptionist cover letter sample
• Office Administrator cover letter sample
• Office Assistant cover letter sample
• Personal Assistant cover letter sample
• Office Manager cover letter sample
• Administrative Officer cover letter sample
• Secretary cover letter sample
• Call Center cover letter sample
• Administrative cover letter sample
• Front Desk Receptionist cover letter sample
• Virtual Assistant cover letter sample

Best format for an administrative assistant cover letter example

It often helps to present your arguments and tell your story when there is a logical cover letter format.

The format of an admin assistant cover letter should contain the following elements:

• The cover letter header
• The greeting / salutation
• The cover letter intro
• The middle paragraphs (body of the letter)
• The ending paragraph of your cover letter (conclusion and sign-off)

The format of an admin assistant cover letter should cover the entire basic picture of how you smooth the path for administrators. It is easy to call yourself “helpful” but much more difficult to describe in detail how you multitask with aplomb, understand the working styles of those you report to and are eager to learn industry specifics. The cover letter sample at the end of this paragraph provides a good illustration of this approach.

The comprehensive cover letter guide offers more general advice about how to go about compiling cover letters, but below you will find specific advice on how to maximize the effectiveness of each specific letter paragraph and section.

This administrative assistant cover letter example is a good foundation to develop your own professional application:

Dear Ms. Woods,  Since my childhood, I have experienced a deep pleasure in keeping every plate spinning.  When a Spike employee requests administrative assistance, they need to know that you will not only complete what they ask, but also do it to the very highest standard. This requires practiced organizational skills, mental agility and a singular focus on tasks. In my five years of admin experience, I have never missed a deadline and always received the best appraisals for quality of work. Admin assistants need to get things done and do them well.  You expect your administrative assistants to be familiar with the latest technology, utilize the most cutting-edge communication methods and organize their time so that they can be of the most use to the most people. My weekly productivity blog has 5,500 subscribers, so the latest thinking and practice is not foreign to me. Five years of administration experience make me the perfect candidate: 

• Exclusive experience in consumer fashion. I know the demands of the industry.
• Work ethic – complete 80-100 individual tasks a day – I just love ticking them off.
• Ambitions to grow. Am about to complete a distance learning business degree.  

Busy days put a smile on my face. When tasks are coming at me thick and fast, I don’t let anything drop off the table unless I know that I have done my best. In my role as an administrative assistant, adopting a service-first attitude with all those I work with helps me to make their working days more successful by filling in the gaps. If I have the skills to do a great job, there is no task that I would not take on. If I don’t possess the skills, I will learn them or ask someone else to help me. If it sounds like I might be able to make a difference to your Spike family, I would be grateful if you would consider my application. I hope to be a value-added and reliable addition to your administrative team.  Sincerely,  Daniel Murray

Cover letter header

In the past, the header served an important role in formally addressing cover letters sent in the mail. Today, most applications are submitted online so the primary purpose of the header is to identify the document as belonging to you. In many large organizations, a cover letter can float from desk to desk. It’s important that your header expresses the necessary information, like your name, phone number and other contact details so that a hiring manager can get in touch quickly and easily. 

The aim of the cover letter header: Include important contact details without fuss. Attract attention to the letter itself and make it memorable in the mind of the hiring manager.

Adding a touch of flair

Your header also plays a big role in adding visual appeal to your cover letter. It’s the one place your letter may allow for some color or design flourishes. You should use these features sparingly and make sure the style is in harmony with the image your potential employer wants to convey. For example, a bright green border and heavy font might work better for an outdoor goods retailer than a law firm.

You may also try aligning the formatting across your documents including your cover letter, resume and portfolio. One way to make sure you hit the mark without going overboard is to use a professionally-designed template, like these from resume.io.

Cover letter greeting / salutation

Your greeting is a short phrase, but it’s one of the most important for showing that you understand the professional tone of your potential employer. As a general rule, if you’re not sure which tone to take, it’s better to play it safe with a more formal greeting including using the hiring manager’s last name (if you have it). However, there are certain instances where a more casual greeting can show that you truly get the vibe of the workplace and that you’d make a good fit. In general, greetings like “Hi” or “Hello” work much better when the cover letter is being submitted in the body of an email.

The goal of the cover letter greeting : Start your letter on a respectful note that recognizes the professional tone of the company.

Dear Ms. Woods, 

The difference a name makes

Studies have shown that hearing our own name activates multiple areas of our brain and produces a positive effect on our psyche. That’s one good reason to include the name of the hiring manager or corporate contact in the greeting of your cover letter. But beyond that, employers often leave the hiring manager’s name in the job posting with the expectation it will be included in the application materials.

If you can’t find a name through the company website or it appears that a team of people will be reading your cover letter, it’s not necessary to go to extreme lengths to address the letter. However, there are alternatives to the disinterested-sounding “To Whom It May Concern.” 

At the very least, aim to use the company name  in the greeting, followed by “Hiring Manager” or a collective noun like “Team.”

Cover letter introduction

As an administrative assistant, some of your main skills should be great communication and efficient customer service. You can demonstrate those traits right from the top of your letter by introducing yourself in a friendly and attention-grabbing way. No single approach works for everyone, but a pertinent professional anecdote or other strong statement can provide a theme that guides the reader throughout the rest of the letter. Plus, you’ll be miles ahead of other candidates who chose to blandly express their interest in XYZ vacancy. 

The aim of the cover letter intro: Capture the reader’s attention with a strong and interesting lead sentence that flows into the body of the letter.

Since my childhood, I have experienced a deep pleasure in keeping every plate spinning. 

It cleverly describes multitasking and a passion for it. That one sentence gives an idea of what’s to come and introduces the writer’s personality.

Cover letter middle part (body) 

The body is the main substance of your letter. This is your chance to dive into your biggest accomplishments, motivations and skills. Your goal should be to illustrate your successes through quick examples that explain the situation at hand, the action you took and the positive change it resulted in. This is your chance to expound on areas of your resume that don’t fully capture your determination or abilities. Just remember to keep things moving and include just the right amount of information so that the hiring manager has an interest in talking to you to learn more. Below middle part from the cover letter sample uses specific data to bolster a claim.

When a Spike employee requests administrative assistance, they need to know that you will not only complete what they ask, but also do it to the very highest standard. This requires practiced organizational skills, mental agility and a singular focus on tasks. In my five years of admin experience, I have never missed a deadline and always received the best appraisals for quality of work. Admin assistants need to get things done and do them well.  You expect your administrative assistants to be familiar with the latest technology, utilize the most cutting-edge communication methods and organize their time so that they can be of the most use to the most people. My weekly productivity blog has 5,500 subscribers, so the latest thinking and practice is not foreign to me. Five years of administration experience make me the perfect candidate: 

Busy days put a smile on my face. When tasks are coming at me thick and fast, I don’t let anything drop off the table unless I know that I have done my best. In my role as an administrative assistant, adopting a service-first attitude with all those I work with helps me to make their working days more successful by filling in the gaps. If I have the skills to do a great job, there is no task that I would not take on. If I don’t possess the skills, I will learn them or ask someone else to help me.

The aim of the body of your cover letter: Get into the details of your most interesting experiences, discuss your problem-solving strategies, give insight into your strengths and work style.

Cover letter closing paragraph

You’ll want to wrap up your letter on a positive note that effectively answers the reader’s question, “What value does this person bring to my company?” One very important aspect of the conclusion is the call to action. This statement invites the hiring manager to get in touch and may even include your contact info if you’d like. You’ll want to come across as upbeat and confident without sounding pushy. Then, close out the letter with a professional goodbye. “Sincerely,” “Best” and “Best Regards” can work well for a variety of industries. 

If it sounds like I might be able to make a difference to your Spike family, I would be grateful if you would consider my application. I hope to be a value-added and reliable addition to your administrative team.  Sincerely,  Daniel Murray

Writing psychology — cover letter tools and strategies

As an administrative professional, there are a few key qualities that a hiring manager will be looking for to make sure you can handle the company’s internal and external affairs.

• The right disposition: Administrative assistants are supporting roles. While they might manage projects or handle customer service duties, they are expected to take care of the needs of other office staff with a friendly and professional attitude. Any indication that you’re a complainer or gossiper will be an instant red flag to a hiring manager.  
• Organization: Naturally, an administrative assistant should have the skillset to keep track of all the internal memos, events, client paperwork and schedules that come across their desk. You can also boost credibility by discussing how you use some of the most common programs for your industry, like health software or the Microsoft Office suite.  
• Efficiency: Companies are actively trying to avoid candidates who might slack off all day behind the computer monitor. Your cover letter should give the impression that you have great time management and can accomplish daily responsibilities alongside longer term projects.  
• Longer-term: This is a two-part trait. First of all, a recruiter wants to know that you’ll be a strong and dedicated worker no matter how menial the task may seem. Second, the hiring manager wants to know why you’d excel at their company. Establishing a connection with the brand either through mutual interests or shared values can help you stand out.

Administrative assistant cover letter example with no experience

You’ve never worked as an admin assistant before, so what now? We’ve told you to use anecdotes and connections in your cover letter and that still holds true. If you’ve held any job before, you have transferable skills, or skills that apply to an administrative role.

If you are entering the job market for the very first time, congratulations on this important step! You certainly have attributes to offer to your prospective employer. Here are some ideas to include in your cover letter:

• Offices you have held in clubs or organizations
• Volunteer work
• Relevant academic or professional courses
• An example from your daily life that illustrates any of the skills mentioned in the job listing.

Administrative assistant cover letter format and common mistakes 

When applying for this highly competitive role, you’ll want to use these cover letter tips to avoid these common pitfalls:

• A generic letter. Chances are, employers are going to get a ton of these, and most of them will quickly hit the trash can. Give a hiring manager a real reason to make them call you. Show them why you don’t just want any administrative assistant job, you want THIS job. Tailor your letter for the job requirements and don’t forget to mention why you’re qualified and motivated to work in this particular industry.  
• Formatting errors. Your letter shouldn’t look like it was written on knock-off company letterhead, but the formatting should be in line with the image the company wants to convey. In certain industries, bold colors won’t help you stand out so much as make you appear tone-deaf. Professional formatting tools can make achieving this balance much easier.  
• Spelling and grammar mistakes. As an administrative assistant, your job duties require you to be highly-organized with an eye for detail. A cover letter riddled with typos sends the exact opposite message. Make sure to use a spell-checker or have a friend read over your letter one final time before you submit.  
• Confidential anecdotes. In this position, you’re privy to a lot of confidential information, both of the personal or professional nature. While you may have helped your boss make wedding travel arrangements that’s a story best left off your cover letter. You don’t want a potential employer to be left wondering which of their secrets might end up in your future job applications.  

Key takeaways

• With the job market shrinking in certain industries (and growing in others), administrative assistants are expected to go above and beyond with specialized knowledge of the industry and its organizational needs.
• Personality is a key trait that hiring managers look for, especially in a supporting role like this one. Conveying responsibility, a positive attitude and efficiency can go a long way.
• Use the psychological principle of liking to develop a personal and emotional connection with the business or industry.
• Remember that administrative assistants are expected to be professional and discreet. Avoid the major slip-up of including private or confidential information, either about yourself or your previous employers.
• Make sure your formatting is spot-on or you’ll risk a negative first impression. Professional tools can help you get the tone just right.

Now it’s time to get out there and create your professional cover letter and land that job. Resume.io makes the process easy with expertly-designed tools to help you craft the perfect cover letter in just minutes!

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Administrative Assistant Cover Letter Examples and Templates for 2024

• Cover Letter Examples
• Cover Letter Text Examples

How To Write an Administrative Assistant Cover Letter

When writing your administrative assistant cover letter , focus on how you can keep office functions running smoothly for the employer that posted the job. Also, emphasize your related skills , such as weekly reporting, process streamlining, or task prioritization. This guide offers cover letter examples and tips for landing your next administrative assistant position.

Administrative Assistant Cover Letter Templates and Examples

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Administrative Assistant Text-Only Cover Letter Templates and Examples

Jacob Harding Administrative Assistant | [email protected] | (123) 456-7890 | San Francisco, CA 56789 | LinkedIn

January 14, 2024

Mariana Olsen Senior Hiring Manager Robert Half (000) 111-2222 [email protected]

Dear Ms. Olsen,

Reducing events expenses by 45% last year by sourcing the most cost-effective yet high-quality venues was the most significant achievement of my career so far. I am excited to offer the same efficiency and strategic skills in an administrative role at Robert Half.

As a professional and driven administrative assistant with three years of industry experience, I am drawn to Robert Half’s reputation for unbeatable customer service. I feel that my attention to detail and results-orientated work ethic make me the perfect fit for your organization. Some of my recent achievements include:

• Receiving written recognition for providing outstanding administrative support to the Senior Leadership Team
• Redesigning the stock inventory system to reduce waste by 35% in 2020
• Achieving a consistent client satisfaction rate of over 95% since starting my current role

I would like to arrange a meeting to discuss how my abilities and professional knowledge can help colleagues and clients at Robert Half. Please let me know what time and date are convenient.

Jacob Harding

Matt Lauducci Administrative Assistant | [email protected] | (123) 456-7890 | Worcester, MA 97225 | LinkedIn

January 12, 2024

Colleen Smith Hiring Manager ABC Company (987) 654-3210 [email protected]

Dear Ms. Smith,

During my seven-year tenure as an administrative assistant for Xavier Financial, I exceeded expectations by implementing a digital organization practice which saved the company nearly $4,000 in yearly expenses. My hope is to bring the same initiative to ABC Company by taking on the Administrative Assistant position.

A self-starter who excels at running an efficient office environment by prioritizing various duties, I bring a creative and dedicated work ethic to the role. In addition, my accomplishments include:

• Preparing email correspondence, memos, and weekly reports for management
• Overseeing expense and travel reports as well as managing the daily calendars for senior staff
• Directing office traffic flow and connecting customers with the appropriate staff
• Utilizing Microsoft Office Suite products including Word, Excel, and PowerPoint

I’m looking forward to discussing in more detail how I can use my skills to create a calm and effective office environment for you, your staff, and your customers. Please let me know the most convenient time to talk.

Matt Lauducci

Latisha Atherton Administrative Assistant | [email protected] | (123) 456-7890 | San Francisco, CA 84848 | LinkedIn

January 13, 2024

Kyron Baker Senior Hiring Manager Randstad US (444) 555-6666 [email protected]

Dear Mr. Baker,

Winning an Admin Award for administrative excellence in 2019 was my proudest professional achievement so far. My colleagues nominated me because of my driven work ethic and excellent teamwork skills. I hope to bring the same professionalism and passion to Randstad US.

I know that you are looking for a strong communicator with extensive ADP software experience. I believe that my outstanding written and verbal communication skills and 12 years of experience in payroll administration software makes me the perfect candidate. Some of my past achievements include:

• Successfully training three new administrator assistants who all went on to become valued full-time staff members
• Leading a team that provided outstanding support to management, contributing to a productivity increase of 25% in 2020
• Redesigning the calendar system to improve the appointment booking process and reduce meeting overlaps.

I would love to meet to discuss how my extensive experience and broad skillset can help Randstad meet its productivity goals in 2021. Please feel free to get in contact to arrange a suitable appointment.

Latisha Atherton

A good administrative assistant cover letter usually has five sections, outlined below. When possible, connect each section back to the employer and its stated hiring needs. The following advice and examples show how you can use this strategy to optimize your letter for each application.

At the top of the page, include:

• Your resume contact header, which should give your full name, address , email, phone number, and LinkedIn or other social accounts if applicable
• The recipient’s name, title, company, and contact information (when available)

Note: Feel free to omit this section when sending your cover letter as an email message as long as your contact details are part of your email signature. If you’re unsure whether to send your letter as an email message or attachment, first look for any instructions on the job posting. When the posting doesn’t specify, you can use your discretion. While email messages are increasingly common, an attachment is often still better for more formal applications to large employers.

Mariana Olsen Senior Hiring Manager Robert Half (098) 765-4321 [email protected]

2. Salutation

Address your recipient by name – this is the quickest way to signal you’re sending a job-specific letter and not a boilerplate. If you can’t find the person’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job opening.

Note: While a colon is standard punctuation here, you can use a comma if you know your recipient or the company has a more casual work culture.

Dear Ms. Smith:

Dear Autodesk Hiring Manager:

3. “Hook” or introduction

Catch the reader’s attention by citing an achievement from your resume or a key credential the company seeks in applicants. Then, connect that highlight to your main strengths and overall candidacy for the advertised administrative assistant role. Refer to the hiring organization by name here to further convince the recipient you’re applying to them specifically.

As an alternative to the work highlight approach, you can set yourself apart by networking. Begin your letter by citing any personal or professional connections you have with the hiring manager. If someone at the organization alerted you to the job, use a line like “I was excited to hear from your colleague [Name] about [Company]’s new administrative assistant opening.” Or, if you’ve already met your recipient, mention that with a line like “It was great speaking with you at the [event] last month.”

Reducing event expenses by 45% last year by sourcing more cost-effective (yet high-quality) venues was the top achievement of my career so far. I’m excited to make a similar impact as your next administrative assistant.

4. Job- or employer-specific paragraph(s)

This section is crucial, so think it through fully for each application in your job search.

On a separate document or sheet of paper, take 10 minutes to brainstorm why this administrative position or employer interests you based on the job posting. When you’re done reflecting, review your notes: Do any stand out as important or persuasive? Adapt those points into one or two brief paragraphs that speak to the job opening at hand. By making this description a central part of your letter, you’ll more likely persuade the manager to call.

Following this explanation, cite a few more of your administrative assistant skills or achievements , possibly as bullet points.

I’m drawn to Robert Half’s reputation for prompt, high-quality customer service. With a focus on efficiency and data accuracy, I’m a perfect fit for your organization. My recent achievements include:

• Redesigning the stock inventory system to reduce waste by 35%
• Earning over 95% client satisfaction on monthly feedback surveys throughout 2022
• Receiving formal praise at the last company-wide meeting for my support of the senior leadership team

5. Conclusion

Finally, request an interview and thank the hiring manager for their time and attention. Consider briefly restating why this administrative assistant job interests you. You can also use this section to refer to your resume or other application materials. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

I look forward to discussing how I can help create a calm, efficient workplace for your staff. Please let me know the most convenient time to talk further. Thank you for your time and consideration.

Administrative Assistant Cover Letter Tips

1. show you can keep office functions running smoothly.

Start your letter with an example of your success in making business operations more productive and organized. You’ll impress hiring managers by displaying how you help streamline regular tasks so a team can focus on its short- and long-term goals.

Last year, I won my firm’s “Administrative Excellence” award for raising data entry efficiency by 30%. I hope to generate similar value at Randstad US as your next administrative assistant.

2. Explain why you’re drawn to the opportunity

When brainstorming points for your cover letter, think about what the role has in common with your background or goals. For instance, maybe it’s one of the many administrative assistant jobs in health care, a sector you’d like to return to. Or perhaps the organization provides social services that resonate with you. You might also be attracted to a company’s values or philosophy around continuous improvement.

I see you’re looking for a strong communicator with extensive payroll software experience. My writing and public speaking skills and my 12 years of experience with ADP software make me the perfect candidate.

3. Describe your key administrative skills

What are your top strengths as an administrative assistant? Which office areas can the employer count on you to manage and optimize? Outline these on your cover letter, possibly as bullet points, so they stand out from your other information.

I bring a creative and dedicated work ethic to the task of running an efficient office. My top skills include:

• Overseeing expense and travel reports, as well as managing the daily calendars for senior staff

Administrative Assistant Cover Letter Frequently Asked Questions

How do i sell myself as an administrative assistant -.

Describe the benefit of your work to past employers. You can develop the best cover letter by brainstorming ways you've improved office efficiency, cost-effectiveness, or communications. When possible, quantify these highlights in terms of a percentage or dollar amount.

How do I write a cover letter for an administrative assistant job with no experience? -

Focus on your transferable skills and experience. For instance, maybe you were praised for streamlining processes in a recent internship, or perhaps you introduced better reporting as a volunteer for a local nonprofit. Also, consider how your background aligns with the company’s stated values or mission. Points like these can make a compelling cover letter, regardless of your experience level.

Should I send my cover letter as an email message or attachment? -

Like your resume. Carry over that document's basic format settings , like font style, line spacing, and page margins.

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Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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Administrative Assistant Cover Letter Examples For 2024 (20+ Skills & Templates)

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Are you looking to land more job offers as an Administrative Assistant?

A great cover letter will be key. This guide will cover everything you need for writing a job-winning Administrative Assistant cover letter (including proven strategies, skills, templates, & examples).

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that administrative assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Administrative Assistant Cover Letter
• The Best Skills To Include On An Administrative Assistant Cover Letter

How To Address An Administrative Assistant Cover Letter

• 3 Administrative Assistant Cover Letter Examples

The 8 Best Administrative Assistant Cover Letter Templates

3 tips for writing a job-winning administrative assistant cover letter.

Here's the step-by-step breakdown:

Administrative Assistant Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring an Administrative Assistant?

When hiring an administrative assistant, companies seek candidates who possess a range of skills and qualities. Firstly, organizational skills are essential, as administrative assistants need to manage multiple tasks and prioritize their workload effectively. Attention to detail is also important to ensure that all tasks are completed accurately and on time. Strong communication skills, both in writing and verbally, are necessary to interact with colleagues, clients, and customers. Proficiency in using computers and various software programs is a must for administrative assistants.

Administrative Assistants also need to be able to manage their time effectively, handle competing demands, and adapt to changing situations in a fast-paced work environment. Additionally, they should be friendly, approachable, and professional while maintaining confidentiality and discretion when handling sensitive information. In summary, administrative assistants must work independently, be self-motivated, and able to handle a variety of tasks efficiently and accurately.

Additionally, there are a few best practices you want to follow to write a job-winning administrative assistant cover letter:

• Customize the cover letter: Address the cover letter to the hiring manager, and customize it to the specific job you're applying for. Highlight why you're a great fit for this particular position and company.
• Use a professional tone: Use a professional tone throughout the letter, and avoid using slang or overly casual language.
• Start with a strong opening: Start your letter with a strong opening that grabs the reader's attention. For example, you might mention a recent news article about the company that impressed you.
• Highlight your relevant skills and experience: In the body of the letter, highlight your relevant skills and experience, using specific examples to demonstrate your abilities. Whenever possible, include quantifiable achievements, such as “increased efficiency by 30% through the implementation of a new filing system.”
• Show enthusiasm: Show enthusiasm for the position and the company, and explain why you're excited about the opportunity to work there.
• Conclude with a call to action: Conclude your letter with a call to action, such as asking for an interview or expressing your interest in discussing your qualifications further.
• Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App to do this.

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Administrative Assistant Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for the employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Administrative Assistant Keywords

The first way to find the right keywords is to leverage our list of the best keywords and skills for a administrative assistant cover letter.

These keywords were selected from an analysis of  real administrative assistant  job descriptions sourced from actual job boards. Here they are:

• Communication
• Organization
• Correspondence
• Presentations
• Time Management
• Ability to prioritize
• Problem Solving
• Meet Deadlines

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your target administrative assistant job description
• Head over to  ResyMatch.io
• Select the “Job Description Scan” from the scan type selector in the upper right corner of the tool
• Copy and paste the job description into the field on the left
• Hit scan and review the results

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant for the role and that you should weave into your cover letter.

Here's a video walking through this whole process:

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying to for a Product Marketing Manager role at Discovery Education, you might start you cover letter like this:

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than  “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Administrative Assistant Cover Letter Examples For 2023

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds that are all applying for administrative assistant roles:

Administrative Assistant Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience as an administrative assistant. Here is what an example of their cover letter might look like:

Administrative Assistant Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from working as a legal assistant to an administrative assistant role. This cover letter illustrates how they identify and speak to their transferable skills:

Administrative Assistant Cover Letter Example #3: An Experienced Administrative Assistant With a Resume Gap

For our third administrative assistant resume example, we have a candidate who has 8+ years of experience, and is looking to re-enter the workforce after a 2+ year gap. Here's an example of what their resume might look like:

At this point, you know all of the basics you'll need to write an administrative assistant cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with  our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use ChatGPT To Write Your Cover Letter In <30 Seconds

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

• Head to ChatGPT (you'll need to create an account – it's free)
• Ask ChatGPT,  “Please write me a cover letter for an administrative assistant role. The role I'm applying for is [Job Title] role at [Company]. Here is the job description: [Paste Job Description]. And here is my resume: [Paste Resume].
• Watch ChatGPT write up a pretty darn good cover letter base!

Here's a video of me doing this with a real cover letter if you want to see the steps in action:

Note:  I  do not recommend or advise that you simply copy and paste the content from ChatGPT into your cover letter and submit your application. ChatGPT is great for doing 80% of the baseline work, but you still need to review, revise, and personalize the content yourself.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible For Increasing Customer Satisfaction Rates.” 

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

• The percentage of projects you completed on time
• The percentage by which you increased the efficiency of administrative processes
• The average satisfaction rate of your clients
• The percentage by which you were able to reduce operational costs

These numbers will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning administrative assistant cover letter:

• Start with a proven cover letter template from CoverBuild.io
• Use  ResyMatch.io to find the right keywords and optimize your cover letter for each administrative assistant role you apply to
• Start your cover letter with a personalized greeting for the hiring manager or team name
• Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
• Compare the draft of your administrative assistant cover letter to the examples on this page to make sure you're on the right path
• Use a tool like  Hemingway App to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more administrative assistant interviews and job offers.

Laura Lorta

Laura is an Editor at Cultivated Culture. She transitioned from teaching into the world of content so she's no stranger to career pivots. She also has a bachelors in Entrepreneurship and a Masters in Curriculum & Instruction / Bilingual Education. She currently shares job search advice to help people like you land jobs they love without applying online.

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Office Assistant Cover Letter No Experience [3 Samples + Tips]

Writing your first cover letter can be a challenging task especially if no guidance is available.

Here are some tips to help you write a great entry-level cover letter.

1. Research the prospective company, determine their expectations, and relate your qualifications and skills to their needs. 2. Start with an impressive opening to grab the recruiter’s attention. 3. Write your competencies and knowledge in the main body of your cover letter. 4. State your specific interest in working for the prospective company. 5. Close with confidence by showing your follow-up plan.

Here is an entry-level office assistant cover letter sample suitable for job seekers with less or no experience.

Office Assistant Cover Letter No Experience Sample 1

Fiona Trevor 45 Roselyn Ave Madison, WI 32009 (000) 217-9565 [Email]

May 5, 2023

Mr. Harold Smith HR Manager ABC Company 388 Fiery Ave Madison, WI 32009

Dear Mr. Smith:

This letter is in response to your job posting for an office assistant listed on the student job board at the Community College. My strong written and verbal communication and interpersonal skills, coupled with my passion to work in a challenging and fast-paced environment make me a top contender for this position.

I offer great attention to detail, strong organizational skills, and exceptional familiarity with MS Office Suite. My professors have always commended my computer skills and ability to solve problems with a multifaceted approach.

As a student, I was an active member of the youth club, where I had the opportunity to handle a lot of office work and perform various clerical duties, which provided me with valuable exposure to office management tasks. I am confident that this background would be a good base for me in the role of an office assistant and will enable me to achieve your targets.

I am excited about the opportunity to work with your company and hope to hear from you soon to set up an interview and discuss the position further. 

Thank you for your time and consideration.

Fiona Travis

Entry Level Office Assistant Cover Letter Sample 2

Judith Mason (006) 444-5555 [Email]

Mr. Harry Guilford HR Manager Olsson Enterprises 65 Orchid Lane Omaha, NE 54220

Dear Mr. Guilford:

Having recently graduated from the City College of Arts, I offer my services to Olsson Enterprises as a proactive and talented office assistant. With my exceptional communication skills, and a drive to learn and succeed, I will be able to manage the operations of your office in the most efficient way.

I am equipped with knowledge of performing all kinds of office support and management work. My formal training in office assistance has taught me a lot about general office assistance tasks.

I bring expertise in:

• Sorting and forwarding correspondence
• Font desk handling
• Task scheduling
• Replenishing office supplies timely
• Assisting in staff meetings
• Carrying out operation and maintenance of office equipment
• Taking and following instructions

Furthermore, I am:

• Outgoing, self-motivated and detail-oriented
• Willing to accept ownership in carrying out new and diverse office assistance requests
• Able to maintain daily office operations efficiently

Owing to my knowledge and competencies as mentioned above, I would like to meet with you in person to discuss my candidacy in detail.

Thank you for your time and consideration. Please call me at (000) 444-5555.

Judith Mason (006) 444-5555

Beginner Office Assistant First Job Cover Letter Sample 3

Carla Schmidt 98 Bentleys Lane Atlanta, GA 98332 (000) 213-4343 carla . Schmidt @ email . com

Mr. Daniel Maslow CEO Maslow Associates 86 Rooky Towers Atlanta, GA 98332

Dear Mr. Maslow:

I came across your advertisement for the position of office assistant on Indeed. With my AS degree in Office Management recently coupled with an outgoing and highly interactive personality, I believe I am the perfect candidate for this job.

Listed below are m y core competencies in clerical and secretarial work which are closely aligned with your requirements:

• As a fresh high school graduate, I am quite self-driven and enthusiastic regarding work. Offer exceptional office assistance skills with great passion and zeal to contribute to your organization.
• One month’s volunteer front desk work at ‘Insperity’ polished my reception skills. Possess a profound ability to handle reception tasks and tackle front desk situations.
• Well-equipped with knowledge and skills related to the computer, MS Office, internet, and email.

In light of the remarkable relevance between my qualifications and your job description, I excitedly anticipate an interview call. I’ll be very happy to discuss the position details with you. I will also call your office later this week to follow up. May you have any questions in the interim, please call me at (000) 213-4343.

Carla Schmidt

Encl. Resume

See also: Office Assistant Resume No Experience

• Administrative Assistant Cover Letter No Experience
• 2 Office Assistant Cover Letter Samples
• Entry Level Executive Assistant Cover Letter No Experience – 2 Samples
• Entry Level Office Assistant Resume No Experience

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3 Smashing Administrative Assistant Cover Letter Examples

Posted by CV Nation on May 25, 2021

The definitive guide to writing an administrative assistant cover letter, with 3 admin assistant cover letter samples and everything you need to know to write a great cover letter for administration jobs.

Preparing a cover letter for an administrative assistant job that makes a positive impact isn’t an easy task. How do you communicate your value to recruiters and make yourself stand out from the crowd in just one page?

With an average of 118 people applying for each available job , your cover letter is your first, and possible only, chance to show recruiters why you’re the right person for the job.

But don’t fret.

This guide will show you exactly how to write a great cover letter for administrative assistant jobs. We’ll show you how to structure your admin assistant cover letter and present your skills, experiences and qualifications in the most effective way.

This guide also includes a cover letter sample for entry level administrative assistants/administrative assistants with no work experience.

How to Structure Your Administrative Assistant Cover Letter

When writing a cover letter for a job, it’s always beneficial to use a specific structure. This will give you a roadmap to follow and ensure you sell yourself as effectively as possible.

So feel free to follow CV Nation’s cover letter structure.

1. Introduction

2. overview of experience and expertise, 3. key selling points, 5. key skills, 6. ending and call to action.

Let’s take a look at these six steps in more detail.

Start your cover letter with a professional introduction, briefly explaining who you are and the position you are applying for.

Follow this with an outline of your experience and expertise, showing why you’re a good candidate for the job and how your experience aligns with the requirements of the job.

Of course, for administrative assistants, this is where you can highlight your administrative experience.

Focus on your key selling points and what makes you stand out.

For example, have you been recognised for improving administrative processes? Have you got a reputation for reducing costs or improving efficiency in office environments?

Identify your key selling points and ensure to highlight them in your cover letter.

When writing a cover letter for admin assistant jobs, it’s important to do your research. This will enable you to tailor your cover letter to the company you’re applying to.

Take a look at the administrative assistant cover letter templates in this guide. Note how research has allowed the cover letters to be tailored to the companies, resulting in unique, personal letters that make a connection with the reader.

Draw attention to a number of your key skills. Provide examples of times you’ve used the skills to achieve success.

Consider using bullet points to draw attention to your skills, and provide examples of times you have used your skills to achieve success.

End your cover letter with a clear call to action. A call to action refers to the action you want the reader to take. When applying for jobs, your call to action will most likely ask the reader to get in touch with you regarding your job application.

Administrative Assistant Cover Letter Example

Skills for Administrative Assistant Cover Letters

As we mentioned earlier, it’s important to showcase your key skills in your cover letter.

Here, we list the five most sought-after skills for administrative assistants and explain how to show them on your cover letter.

1. Organisation

Without good organisation, offices don’t operate efficiently.

As such, it’s beneficial to highlight your organisation skills on your cover letter (if you do in fact possess good organisation skills, of course).

How do you show your organisation skills on your cover letter?

Touch on how you used your organisation skills to get results as an administrative assistant. For example, this may include restructuring a filing system or implementing new scheduling software.

If you can show how your organisation skills led to positive outcomes, you’ll make a positive impact on recruiters.

2. Attention-to-Detail

Administrative assistants perform a range of daily tasks that require a high level of accuracy, such as scheduling bookings, completing reports and making appointments. To ensure these tasks are completed accurately, attention-to-detail is essential.

How you show your attention-to-detail on your cover letter?

The way your cover letter is written, formatted and presented can indicate your level of attention-to-detail. If you submit your cover letter with typos, spelling errors and inconsistent formatting, recruiters may envision the writer to be someone who lacks attention-to-detail.

So it’s important to ensure your cover letter is void of mistakes and professionally written.

3. Communication

Admin assistants engage with many different people on a regular basis, including colleagues, internal departments, suppliers and other companies.

To ensure the smooth-running of daily operations, administrative assistants should be comfortable communicating with people at all levels and from all backgrounds.

How do you show your communication skills on your cover letter?

As with attention-to-detail, the way your cover letter is written can speak a lot about your communication skills.

When you’re writing a cover letter, you’re communicating with the reader. So ensure your cover letter is well-written and uses engaging language.

4. Problem-Solving

Administrative Assistants are often the first point of call for problems. Whether it’s problems with schedules, incorrect paperwork or changes to events, admin assistants need to be ready to provide swift resolutions to arising problems.

How do you show your problem-solving skills on your cover letter?

The best way to highlight your problem-solving skills on your cover letter is to provide examples of times you have overcome problems and achieved positive results.

5. IT and Technology

IT, technology and software play a big role in the daily work of an administrative assistant. In fact, the majority of tasks performed in offices are carried out via IT and technology.

Specific technical requirements for admin assistants vary from job to job. Common requirements include Microsoft Excel, Microsoft Word and internal systems.

How do you show your IT and technology skills on your cover letter?

Dedicate a few lines to explaining your technical/IT proficiency. Simply state which systems and software packages you’re adept with to show recruiters that you’re ready to jump straight into the job.

Before writing your cover letter, ensure to research the company you’re applying to. By researching the company, you can tailor your cover letter to the job and show how you’re aligned with the company’s values and culture.

This also shows that you genuinely care about working for the company, rather than bulk distributing cover letters to many different employers.

Study the administrative assistant cover letter templates in this guide and note how research makes the letters personal and unique.

How to Write an Administrative Assistant Cover Letter with No Experience

If you’ve got no experience in administration, the key is to focus on your transferable skills and related experiences.

For example, have you got experience corresponding with vendors over the telephone? Or have you carried out administrative tasks while organising groups at university? Try to identify such skills and experiences that are relevant to administration, and focus on them in your cover letter.

If you’ve undertaken any administration-related work on a voluntary or free basis, highlight this on your cover letter to showcase your administrative experience.

Here is an example of an administrative cover letter for someone with no experience:

Administrative Assistant Cover Letter Example (No Experience)

Further Tips for Your Administration Assistant Cover Letter

How should you format your administrative assistant cover letter for emails.

When sending your cover letter by email, the letter should be formatted slightly differently.

The key difference is that you don’t need to include your address at the top of the letter as you do with hard copies of your cover letter. Instead, simply include your email address and contact number under your name at the end of your cover letter.

Here is an example:

‘Your sincerely,

Email: [email protected]

Tel: +44 (0) 123 4567 890

Furthermore, when sending cover letters by email, you should not insert your name at the top of the email, as you would in a document.

Salutations

If you know the name of the person who will be reading your cover letter, use the salutation ‘Dear [Name]. If you don’t know their name, use the salutation ‘Dear Sir/Madam’ or 'Dear Recruitment Team'.

Cover letters for those in Britain should end with ‘Yours sincerely’ if using ‘Dear Name’ or 'Dear Recruitment Team'. If you’re using ‘Dear Sir/Madam’, end your letter with ‘Yours faithfully’.

In the United States, end your letter with either ‘Yours faithfully’ or ‘Yours truly’.

State That Your CV is Enclosed

If you’re submitting your cover letter alongside your CV, it’s appropriate to inform the reader that your CV is attached.

Stating that your CV is enclosed couldn’t be easier. Simply insert ‘Enc.: CV’ under your name at the end of your cover letter.

Word or PDF?

When attaching or uploading your cover letter, should you use Word or PDF format?

Attach your cover letter in PDF format. Unlike Word format, PDF maintains its shape on all devices, ensuring your cover letter doesn’t become unreadable.

Hopefully you’ve found this administrative assistant cover letter guide helpful.

For further help with your administrative assistant job search, view our guide to admin assistant job interviews . This guide includes 20 of the most common administrative assistant job interview questions and example answers.

Don’t forget to ensure your CV is fine-tuned before you send off your applications. If you need help with your CV, check out our ultimate guide to writing a CV , which includes 27 CV templates.

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Administrative Assistant Cover Letter Example

Administrative assistants are true chaos coordinators tasked with answering phones, booking appointments, and organizing the office. They also compose emails, plan meetings, take minutes, and maintain a business filing system. When crafting a cover letter, administrative assistant applicants must be concise while showcasing their abilities. Not sure how to structure your administrative assistant cover letter? Our sample cover letter for administrative assistants and practical tips will help you stand out from other applicants. Let’s dive in.

Why a profession-specific cover letter matters

A generic administrative assistant cover letter, CV , and resume are going to get lost in the shuffle, especially if you are applying for a sought-after position with dozens of applicants. On the other hand, a profession-specific administrative assistant cover letter showcases that you understand the responsibilities and scope of the job you’re applying for.  

When you make your administrative assistant cover letter profession-specific, you can set yourself apart from other applicants. Hiring managers will realize that you are passionate about the opportunity and familiar with the role. You can showcase job-specific skills and abilities that demonstrate your fit for the position. 

Key components of an Administrative Assistant’s cover letter

Every administrative assistant cover letter needs a few key components, including:

• Introduction : Briefly introduce yourself, state the position you are applying for, and mention where you found the job listing
• Relevant Experience: Highlight your experience as an administrative assistant, focusing on your most recent role 
• Education: If you have a degree or any certifications that are relevant to the role, mention them briefly in your cover letter, but reserve the detailed version for your resume 
• Skills and Qualifications: Detail any technical skills you have that would help you succeed in the role, as well as soft skills like communication and teamwork 
• A Summary of Why You're Interested: Explain why you are interested in the position and company, focusing on benefits like the opportunity for growth and personal development
• Company-Specific Information: Show that you have researched the prospective employer and understand the organization’s specific values and company culture 
• Closing Statement : End with a call to action, reiterating your excitement to discuss your qualifications in more detail during an interview 

Want to see how these components fit into an administrative assistant cover letter? Check out Jobseeker’s administrative assistant cover letter examples. We also have profession-specific CV and resume examples for your review. 

Admin Assistant Cover letter format 

While the content of your administrative assistant cover letter needs to be profession-specific information, the format is standardized. Your cover letter should include:

• Header: Your contact information, followed by the date and the employer’s contact information 
• Salutation: Greet the hiring manager by name if possible 
• Introduction: State the purpose of your letter and your interest in the administrative assistant position
• Body: Write 2-3 paragraphs covering your experience, why you want to work for the company, and how you can make an impact
• Conclusion: End by reiterating your excitement and include a professional closing 

Every cover letter should include these sections and be limited to one page. Now, let’s get into cover letter examples for administrative assistants. 

Sample cover letter for administrative assistants

Jane Smith 42 Oak Lane San Francisco, CA 94016 (555) 123-4567 [email protected]  

Sarah Johnson Office Manager I ndustrial Solutions, Inc. 456 Industrial Park Dr. San Francisco, CA 94016

15 November 2023

Dear Ms. Johnson,

I am writing to express my strong interest in the administrative assistant position at Industrial Solutions, Inc., as advertised on Jobseeker. With a proven track record in office administration and a passion for efficient organizational practices, I am excited about the opportunity to contribute to your team and support the dynamic work environment at Innovative Solutions. 

Currently, I serve as an administrative assistant at West Coast Carriers, where I am responsible for managing complex schedules, coordinating logistics for corporate events, and maintaining a highly organized filing system. One of my key achievements in this role was the reorganization of our office's document management system, which improved file retrieval times by 30% and significantly enhanced overall office efficiency.

My motivation for seeking a role at Industrial Solutions, Inc. stems from your company’s commitment to innovation and excellence in client services. I am particularly drawn to the opportunity to be part of a team that values collaboration and creativity. I bring a strong skill set in managing administrative tasks, including advanced proficiency in MS Office Suite and a knack for learning new software and systems. My experience in handling confidential information with discretion and my ability to adapt to varying workloads and shifting priorities make me an ideal fit for the fast-paced environment at your company. 

In my previous roles, I have demonstrated a commitment to maintaining high standards of organization and professionalism. I am known for my ability to anticipate needs and proactively address challenges, ensuring smooth office operations. I am confident that my proactive approach, attention to detail, and dedication to high-quality administrative support will contribute to the success of Industrial Solutions, Inc. Moreover, my commitment to personal growth and development will allow me to evolve with the business and meet your team’s shifting administrative support needs. 

I am eager to discuss how my background, skills, and enthusiasm make me a perfect match for this position. I am available for an interview at your earliest convenience and can be best reached at (555) 123-4567 or via email at [email protected] . 

Thank you for considering my application. I look forward to the opportunity to join Industrial Solutions, Inc. and contribute to the efficiency and success of your team.

Sincerely, Jane Smith

Attachments: Resume

Dos and don’ts

Now that we have explored some administrative assistant cover letter examples, let’s cover some basic dos and don’ts that you need to remember. 

• Use administrative assistant cover letter templates
• Use matching resume templates
• Customize your content for each job application
• Use professional language and a respectful tone
• Highlight specific achievements with measurable results
• Repeat your resume verbatim
• Write a multi-page cover letter or fill it with fluff
• Neglect to proofread
• Use mismatched templates

Pay close attention to the list of don’ts, as a few missteps can derail an otherwise engaging administrative assistant cover letter. Typos, useless fluff, and rambling are off-putting to hiring managers. A concise, error-free administrative assistant cover letter will go a long way in landing you a job interview. 

Also, make sure you don’t use the copy-and-paste approach when applying to multiple jobs. Even if the roles and responsibilities are the same, fine-tune your administrative assistant cover letter for each position. 

Additional tips 

As you can see, a lot goes into your administrative assistant cover letter. Here are a few extra tips to help you stand out:

• Review Examples: Check out administrative assistant cover letters, resumes, and CV examples for inspiration 
• Show Off Your Soft Skills: While technical abilities are important, don’t forget to mention soft skills like communication, organization, and teamwork 
• Provide Statistics to Support Your Claims: For instance, if you cut down on call waiting times at your previous job by 25%, make sure to provide those specifics to illustrate and support your claims
• Tailor Your Language to the Company Culture: Mirror your content to the tone of the job description, so if the job posting emphasizes teamwork and a family-like culture, include similar language in your administrative assistant cover letter 

Use these tips to create a balanced cover letter. Be enthusiastic but professional. Show off your wealth of skills, but make sure not to ramble. Balance is the key.

Create your cover letter for administrative assistants with Jobseeker

Creating a profession-specific cover letter for an administrative assistant role is an opportunity to show off your skills and experience. Remember to tailor it to the role and company, focus on their culture, and highlight what makes you a great fit for the job. By following these tips and avoiding common missteps, you can create an engaging cover letter that captures the attention of the hiring team.

Need some additional tips to help you land that administrative assistant job? Check out Jobseeker’s administrative assistant resume example and CV templates . These free resources will take the hassle out of crafting your administrative assistant cover letter.

Get ahead of the competition

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Experienced Administrative Assistant Cover Letter Example

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You should start your Experienced Administrative Assistant cover letter by addressing the hiring manager directly, if possible. Then, introduce yourself and mention the position you're applying for. Highlight your years of experience as an administrative assistant and briefly mention the key skills and achievements that make you a strong candidate for the job. For example, "Dear [Hiring Manager's Name], I am writing to apply for the Administrative Assistant position at [Company's Name]. With over [number] years of experience in administrative roles, I have developed strong organizational and multitasking skills, honed by managing complex calendars, coordinating extensive travel arrangements, and overseeing large-scale projects." This introduction is professional, direct, and showcases your experience and skills right from the start.

The best way for Experienced Administrative Assistants to end a cover letter is by summarizing their interest in the role and their qualifications. They should reiterate their enthusiasm for the opportunity and express their eagerness to contribute their skills and experience to the team. It's also important to thank the hiring manager for their time and consideration. For example: "I am excited about the opportunity to bring my unique blend of over X years of administrative experience, problem-solving skills, and passion for excellence to your team. Thank you for considering my application. I look forward to the possibility of discussing this exciting opportunity with you." This ending is assertive, confident, and leaves a positive impression.

Experienced Administrative Assistants should include several key elements in their cover letter to highlight their skills, experience, and suitability for the role they are applying for. 1. Introduction: Start with a brief introduction about yourself and the position you are applying for. Mention where you found the job posting or how you heard about the job. 2. Relevant Experience: As an experienced administrative assistant, you should highlight your past experiences in similar roles. Discuss the tasks you were responsible for, such as managing schedules, organizing meetings, or handling correspondence. Be specific about the skills you used and the impact you made. 3. Skills: Highlight the skills that make you a strong candidate for the role. These might include proficiency in office software, strong organizational skills, excellent communication abilities, and a knack for problem-solving. If the job description mentions specific skills, be sure to address those in your cover letter. 4. Achievements: Mention any notable achievements from your previous roles. For example, you might have implemented a new filing system that increased efficiency, or perhaps you were recognized for your exceptional customer service. 5. Understanding of the Company: Show that you've done your research and understand what the company does and what they value. Explain why you're interested in working for them specifically and how you can contribute to their goals. 6. Closing: In your closing paragraph, express your enthusiasm for the role and your interest in an interview. Thank the reader for their time and consideration. Remember, your cover letter should complement your resume, not repeat it. Use it as an opportunity to tell a story about your professional journey and to demonstrate how your experience and skills make you the ideal candidate for the role.

Related Cover Letters for Experienced Administrative Assistant

Senior administrative assistant cover letter.

Executive Administrative Assistant Cover Letter

Office Administrative Assistant Cover Letter

Administrative Support Cover Letter

Office Administrator Cover Letter

Administrative Assistant Cover Letter

Administrative Clerk Cover Letter

Administrative Aide Cover Letter

Related Resumes for Experienced Administrative Assistant

Senior administrative assistant resume example.

Executive Administrative Assistant Resume Example

Office Administrative Assistant Resume Example

Administrative support resume example, office administrator resume example.

Administrative Assistant Resume Example

Administrative clerk resume example, administrative aide resume example, try our ai cover letter generator.

Resume Worded   |  Career Strategy

14 experienced administrative assistant cover letters.

Approved by real hiring managers, these Experienced Administrative Assistant cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Experienced Administrative Assistant
• Senior Administrative Assistant
• Senior Executive Assistant
• Senior Administrative Coordinator
• Executive Assistant
• Executive Administrative Assistant
• Alternative introductions for your cover letter
• Experienced Administrative Assistant resume examples

Experienced Administrative Assistant Cover Letter Example

Why this cover letter works in 2024, innovative problem solver.

This cover letter highlights the candidate's ability to identify inefficiencies and implement effective solutions, which is a valuable skill for an administrative assistant.

Aligned with Company Values

Expressing excitement about contributing to the company's mission shows genuine interest in the role and a strong understanding of the company's values.

Draw from Personal Experience

The writer's description of their budding appreciation for the tech industry, even though they were in an organizational role, makes them seem relatable and passionate. They're not just looking for any job - they're excited about this specific one because they've had a taste of it and enjoyed it. This personal touch keeps the cover letter from sounding generic.

Showcase Data-Backed Results

Just stating that you are organized isn't enough - everyone says that. Instead, the writer quantifies their achievements showing exactly how their organizational skills led to a significant increase in productivity. This tangible evidence makes their claim more believable and impactful.

Connect Your Skills to the Job Requirements

The writer doesn't just list off their skills and experiences, they directly connect them to the requirements of the role they're applying for. This shows that they've really thought about how they can contribute to the role and aren't just firing off applications at random.

Align Personal Values with Company Values

By highlighting how their personal values align with Microsoft's commitment to diversity and inclusion, the writer is making a deeper connection with the company. They're showing that they're not just about the paycheck, but also care about the company's mission and culture.

Relate your skills to the company's ethos

Linking your unique skills, like tech-savviness in administrative tasks, to the company's mission can effectively show how you can contribute. It's not just about what you can do, but how what you can do aligns with the company's culture and objectives.

Express genuine interest in the company's values

Expressing your excitement for the values the company upholds, like employee well-being and innovation, sends a clear message: you're not just looking for any job, you're looking for this job. It shows you've done your research and you understand what the company stands for.

Share your enthusiasm for potential projects

Showing eagerness to participate in projects that redefine how tasks are performed, highlights your willingness to contribute beyond the basic job description. It communicates your desire to be part of a team driving change.

Express gratitude and interest in further discussion

Ending your letter by thanking the employer for their time and expressing interest in discussing your qualifications further is a polite and professional way to close. It leaves a positive last impression and opens the door for future conversations.

Connect with the company culture

Sharing your first impression of the company shows you value the workplace environment and are likely a good fit.

Highlight specific achievements

Mentioning achievements with clear results proves your ability to solve problems and improve processes.

Emphasize proactive skills

Your proactive approach and process improvement efforts reveal your potential to add value right away.

Align with the company's mission

Expressing alignment with the company’s goals suggests you will be motivated and committed to contributing to its vision.

Express gratitude and eagerness

Closing with thanks and anticipation shows professionalism and eagerness to engage further.

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Express admiration for the company

Starting your letter by showing admiration for the company sets a positive tone. It tells me you've done your homework and you're genuinely interested in what we do.

Showcase your problem-solving skills

By mentioning how you improved efficiency and saved money, you're highlighting your ability to see problems and act on them effectively. This is a key skill for an administrative assistant in any environment.

Underline your ability to handle pressure

Stating your knack for staying calm under pressure assures me you can handle the fast-paced and sometimes unpredictable nature of our work environment.

Match your skills to the company’s vision

Linking your passion for collaboration and efficiency to our mission shows you're not just looking for a job, but a role where you can make a real impact.

Close with gratitude and eagerness

Your polite thank you and eagerness to discuss further how you can contribute tells me you're proactive and ready to take on the challenges of the role.

Show enthusiasm for the company's mission

Expressing excitement about the company's goals shows you're not just looking for any job, but you are interested in this specific role at this specific company because of its impact and culture.

Highlight relevant experience

Pointing out your years of experience and specific achievements, like improving processes or systems, proves you have the skills needed for the senior administrative assistant role.

Demonstrate problem-solving skills

Mentioning your ability to anticipate needs and solve problems before they arise shows you’re proactive, a trait highly valued in administrative roles.

Align your values with the company

Stating that your passion and the company's mission are a good match emphasizes you're likely to be highly motivated and a good cultural fit.

Show eagerness to contribute

Ending your letter by looking forward to discussing your role in the company's success reflects confidence and eagerness to be part of the team.

Senior Administrative Assistant Cover Letter Example

Share your motivation.

This mention of the book that inspired the writer's career shows that they have a deeper interest and understanding of the industry beyond just getting a job. It makes the reader feel like they're talking to a real person with genuine motivation, not just another job seeker.

Use Your Achievements to Prove Your Skills

Again, the writer uses a quantifiable achievement to illustrate their skills. They're showing that they don't just do their job, they improve processes and make things more efficient. This gives the employer a clear idea of what they could bring to the team.

Connect Your Experience to the Role

The writer isn't just listing off their experience, they're directly tying it to the role they're applying for. They're showing the employer that they have the exact experience needed to excel in the role, making them a strong candidate.

Show an Understanding of the Company's Values

The writer shows that they understand and respect Amazon's commitment to excellence and customer satisfaction. By aligning their own approach with these values, they're showing that they would be a good cultural fit for the company.

Show your enthusiasm for the company

It's important to convey your genuine interest in the company you're applying to. Mentioning your admiration and understanding of the company's mission makes your application more personal and engaging.

Highlight your organizational skills

For a senior administrative assistant role, showcasing your ability to keep things in order and improve efficiency is crucial. It tells the hiring manager that you can handle the responsibilities of the job well.

Express excitement about contributions

Stating how eager you are to contribute to the company's success shows initiative and a forward-thinking mindset, traits highly valued in any role, especially in administrative positions.

Demonstrate confidence in your abilities

Being confident in your capacity to add value to the team reassures the employer of your potential impact, making your application more compelling.

Be polite and forward-looking in your closing

A well-mannered sign-off that anticipates future discussions about your role in the company leaves a positive, lasting impression.

Express passion for technological innovation

Highlighting how you use and value the company’s technology suggests you are already aligned with their way of work and innovation.

Quantify achievements

By sharing specific results like reduced paper waste, you make your accomplishments tangible and demonstrate the potential benefits you could bring to the new role.

Emphasize organizational skills

Detailing your role in significant projects showcases your ability to manage detailed tasks, an essential skill for a senior administrative assistant.

Share your commitment to company values

Explaining your alignment with the company’s commitment to diversity and inclusion indicates you will contribute positively to the company culture.

Invite further discussion

Closing with an invitation to discuss how you can contribute to the company’s goals shows initiative and openness for collaboration.

Senior Executive Assistant Cover Letter Example

Highlight impact of your strategic initiatives.

Showing how your strategic initiatives, like a predictive scheduling system, have led to tangible results increases your value. It gives concrete evidence of your skills and showcases your potential to improve productivity.

Show your readiness to contribute

Stating that you're excited to bring a blend of strategic foresight and operational efficiency to the company gives a clear picture of your readiness to contribute. It assures them that your past experiences have well-equipped you for the role.

Express alignment with the company's culture

Explaining why the company's culture of learning and growth appeals to you shows that you're not just interested in the role, but also in the environment you'll be working in. It reflects your desire to grow professionally alongside the company.

Assert your suitability for the role

By summarizing the specific skills you can bring to the role, you assert your suitability and readiness. It's like saying, "Here's exactly how I can support your team," making it easy for the hiring manager to see your potential contribution.

Show readiness to discuss your potential contribution

Ending your letter by expressing your keenness to discuss how you can contribute further emphasizes your proactive attitude. It sends a message that you're ready to take the initiative in showcasing your worth to the team.

Senior Administrative Coordinator Cover Letter Example

Show genuine enthusiasm.

Expressing genuine excitement about the role demonstrates you are passionate and likely to be a motivated team member.

Demonstrate your expertise

Detailing your responsibilities and achievements indicates your competence in handling the challenges of the role.

Balance strategic and detailed thinking

Highlighting your capability to think both broadly and attentively suggests you can manage diverse administrative tasks effectively.

Adaptability in dynamic environments

Showing your comfort with change and efficiency improvements indicates resilience and innovation.

Ending with an invitation to discuss your application further shows initiative and openness for dialogue.

Executive Assistant Cover Letter Example

Show your passion for the industry.

Showing that you've used and loved a product by the company you're applying to can make a big difference. It tells me you're not just looking for any job, but you're excited about this one in particular.

Highlight your executive support skills

When you talk about your experience supporting top leaders and managing their schedules, it shows you have the skills to keep things running smoothly. That's exactly what we need in an executive assistant.

Build on the importance of trust and communication

Stating that you believe in trust and open communication as key to your role, makes me see you as someone who would fit well in our team. It's not just about task management but about people management too.

Connect your motivation to the company's mission

Your excitement to contribute to our mission is contagious. It tells me you're someone who looks at the big picture and wants to be part of something larger than individual tasks.

Express your enthusiasm to join the team

A simple thank you and expression of your excitement to bring your skills to our team reminds me of your genuine interest in the position and our company's success.

Executive Administrative Assistant Cover Letter Example

State your strong interest clearly.

Starting your cover letter by clearly expressing your strong interest in the role and the company sets a positive and engaging tone right from the beginning.

Emphasize your attention to detail

In the role of an executive administrative assistant, your attention to detail is a key skill. Highlighting this quality shows you understand the demands of the position.

Showing that your personal values and professional skills align with the company's mission can make your application stand out as you demonstrate a deeper connection with the company's goals.

Show eagerness to support company growth

Expressing your excitement to contribute to the company's success conveys enthusiasm and a proactive approach to your work, qualities that are essential for a supportive administrative role.

Invite further discussion politely

Closing your cover letter with a polite invitation for further discussion about your fit for the role suggests openness and readiness to engage, making a friendly yet professional final impression.

Show your passion for the company's mission

Talking about how a company's mission excites you makes your interest genuine. It shows you've done your homework and are not just looking for any job, but one where you can truly contribute.

Highlight your achievements with numbers

When you mention specific accomplishments, like improving productivity by 25%, it gives a clear picture of your ability to make a real difference. This is especially important for an executive administrative assistant, where efficiency is key.

Demonstrate your ability to stay calm

Pointing out your calmness under pressure and your proactive communication skills is a powerful way to show you're equipped to handle the challenges of supporting high-level executives and their teams.

Align your interests with the company

Mentioning how your personal passion aligns with the company's goals suggests you'll be more than just an employee; you'll be an advocate for their mission, enhancing the team's culture and drive.

Express eagerness to contribute to growth

Your closing statement should always reiterate your interest in contributing to the company's success. This frames you not just as a potential employee, but as a future asset.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Experienced Administrative Assistant Roles

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Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.