support application letter

7 Email Examples: Writing a Supporting Letter (Key Elements)

By Status.net Editorial Team on January 24, 2024 — 19 minutes to read

• Preparing to Write a Supporting Letter Part 1
• Starting Your Supporting Letter Part 2
• Explaining the Support Part 3
• Concluding a Supporting Letter Part 4
• Finalizing a Supporting Letter Part 5
• Example of a Supporting Letter for a Grant Application Part 6
• Example of a Supporting Letter for a Student Part 7
• Example of a Supporting Letter for a Research Project Part 8
• Example of a Supporting Letter for a Family Member Part 9
• Example of a Professional Recommendation Part 10
• Example of a Character Reference Part 11
• Example of a Community Supporting Letter Part 12

A supporting letter is a valuable tool used to endorse or vouch for someone, typically in professional and academic contexts. Its main purpose is to provide a persuasive, detailed, and credible account of the person’s qualifications, skills, and achievements. This helps the decision-makers, such as employers or university admissions officers, understand why the person deserves the opportunity in question. Writing a genuine, well-structured, and convincing supporting letter can make a significant impact on someone’s goals and opportunities.

Part 1 Preparing to Write a Supporting Letter

Identifying the recipient.

Before you start writing your supporting letter, it’s important to identify who the recipient will be. Because knowing your audience helps tailor your letter to their specific needs and expectations. For example, if you’re writing a letter to support a colleague’s job application, address the hiring manager by their name and title. In cases where you don’t know the recipient’s identity, you can use a general address like ‘To Whom It May Concern’.

Gathering Relevant Information

Once you’ve identified the recipient, gather as much information as possible to support your letter effectively. Some key elements to consider are:

• Relationship with the person: Clearly state your relationship with the person, how long you’ve known them, and in what context (e.g., as a colleague, supervisor, or teacher).
• Distinct qualities: Highlight their positive qualities, skills, and achievements. Be specific and provide concrete examples that demonstrate their abilities, such as successfully completing a project or showing great teamwork.

Part 2 Starting Your Supporting Letter

Writing the salutation.

To begin your supporting letter, you’ll first need to choose an appropriate salutation. This is the greeting you use to address the recipient. If you know the person’s name, use a formal title such as “Mr.”, “Mrs.”, or “Dr.” followed by their last name, like so: Dear Dr. Smith,

If you don’t know the person’s name, you can use a general salutation, such as: To Whom It May Concern,

(Remember to use a comma after the salutation and leave a line before starting the main body of your letter.)

Crafting a Strong Opening Statement

Once you’ve chosen an appropriate salutation, the next step is to create a strong opening statement that captures the recipient’s attention and sets the tone for your supporting letter.

• State your purpose: Begin by clearly stating the reason for writing the letter. This could be endorsing someone for a job, requesting assistance, or vouching for a project, among other reasons.

Example: I am writing to express my enthusiastic support for Jane Doe’s application for the Marketing Manager position at your esteemed company.

• Include context: Explain the basis of your relationship with the individual or entity you’re supporting, such as how you know them or the length and nature of your association.

Example: I have had the pleasure of working with Jane for five years at (…) Company, during which time she consistently demonstrated remarkable marketing skills and dedication to her role as a Marketing Coordinator.

Part 3 Explaining the Support

Outlining the main points.

When writing a supporting letter, it’s important to succinctly outline the main points you want to cover. Start by organizing your thoughts and creating an outline of the points you want to discuss. This helps to keep your letter focused and concise. Use bullet points or lists to clearly separate each point, and keep each section brief and to the point.

For example, if you’re writing a letter to support a colleague’s job application, your main points might include:

• Your colleague’s skills and experience
• How they contributed to the team
• Positive aspects of their work ethic

Providing Concrete Examples

To make your supporting letter more impactful, provide concrete examples that perfectly illustrate each point on your outline. These examples add weight to your points and give the reader a better understanding of why you’re offering support. Use specific instances, numbers, or facts where possible to demonstrate the relevance and importance of your support.

Continuing the previous example of supporting a colleague’s job application, you could provide the following examples:

• Describe a project your colleague successfully completed, and mention the positive feedback received from clients or supervisors.
• Explain how your colleague’s efforts in team-building activities led to improved team morale and collaboration.
• Mention any awards or recognitions your colleague received for their hard work and dedication at the company.

By effectively outlining the main points and providing concrete examples, your supporting letter will be both persuasive and impactful. This approach will ensure the reader fully understands the reasons behind your support and is more likely to take it into consideration.

Part 4 Concluding a Supporting Letter

Summarizing the support.

At the end of your supporting letter, it’s essential to briefly reiterate your key points. This summary will reinforce why you believe in the candidate or project you’re supporting and help the reader remember your most persuasive arguments. For example, you might say:

In summary, I wholeheartedly endorse Jane for the (…) Scholarship due to her outstanding academic achievements, passionate community involvement, and strong leadership qualities.

Offering Additional Assistance

To further strengthen your letter, offer additional assistance if needed. This demonstrates your genuine investment in the individual or cause you’re supporting. You can express your willingness to provide more information or answer any questions the reader may have. For example:

Should you have any further questions or require additional information, please do not hesitate to contact me at [your email address] or [your phone number]. I would be more than happy to discuss [candidate’s name] qualifications or provide additional examples of their suitability for [opportunity].

Part 5 Finalizing a Supporting Letter

Including sign-off and signature.

Finally, add a proper sign-off and signature to your supporting letter. The sign-off should match the overall tone of your letter. Some examples of this include:

• Best regards
• Kind regards

After typing the sign-off, leave a few lines of space for your physical signature. If you’re sending the letter electronically, you can either insert a scanned or digital version of your signature, or just type your full name.

Remember to include your contact information below your name, such as your:

• Email address
• Phone number
• Mailing address (optional)

Sample Supporting Letters

Part 6 example of a supporting letter for a grant application.

[Your Name] [Your Institution] [Your Address] [City, State ZIP] [Date]

[Recipient Name] [Recipient Institution] [Recipient Address] [City, State ZIP]

Dear [Recipient Name],

I am writing to express my wholehearted support for [Applicant’s Name] and their proposal for the [Grant Name] at [Recipient Institution]. I have known [Applicant’s Name] for [number of years], and I am certain that their project will make a significant impact in the field of [research/topic area].

As a [Your Position] at [Your Institution], I have personally witnessed how [Applicant’s Name] excels at [specific skills, experiences, or qualifications]. For instance, during the [Name of Project], [Appellant’s Name] exhibited exceptional [mention skills or abilities] that led to [mention project success or outcome].

I have no doubt that [Applicant’s Name]’s diligence, creativity, and determination will contribute to the successful execution of the proposed project. The [Grant Name] will no doubt provide [Applicant’s Name] with the necessary resources to reach their goals. I wholeheartedly recommend [Applicant’s Name] for this grant and believe that they are the perfect candidate.

Thank you for considering my support for [Applicant’s Name]. Sincerely,

[Your Name] [Your Position] [Your Institution]

Part 7 Example of a Supporting Letter for a Student

I am writing to express my strong support for [Student’s Name] for the [Scholarship, Internship, or Admission Program] at [Recipient Institution]. As a [Your Position] at [Your Institution], I have had the pleasure of [teaching, mentoring, or working with] [Student’s Name] for [number of years] and have seen firsthand their exceptional [qualities, skills, or achievements].

Throughout our time together, [Student’s Name] has demonstrated their [mention specific skills or attributes that make them a strong candidate for the program]. For example, in [a project, a class, or an extracurricular activity], [Student’s Name] [describe their performance, input, or outcome].

I am confident that [Student’s Name] will thrive in the [Scholarship, Internship, or Admission Program] and become a valuable asset to your institution. I wholeheartedly recommend [Student’s Name] without reservation. Please feel free to contact me if you require any further information or clarification.

Part 8 Example of a Supporting Letter for a Research Project

What components should i include in a support letter for a research project to ensure its success.

A support letter for a research project should include the following components:

• Briefly introduce yourself, your position, and your expertise in the subject area.
• State your relationship to the project and the lead researcher(s).
• Explain the purpose of the project and its significance to the field.
• Describe the project’s strengths, such as innovation, feasibility, or expected outcomes.
• Provide any additional resources, guidance, or connections you can offer to ensure the project’s success.
• Clearly express your confidence in the lead researcher(s) and the project, and close with an invitation to discuss further if needed.

Subject: Letter of Support for [Project Title]

I am writing to express my strong support for the research project entitled “[Project Title],” led by [Lead Researcher’s Name]. As [Your Position] at [Your Institution/Organization] with a background in [Your Expertise Area], I have followed the progress of this project closely and am thoroughly impressed by its scope and potential impact on [Relevant Field or Industry].

My relationship with the project stems from [describe your relationship, e.g., collaborator, mentor, colleague, etc.], and I have had the opportunity to engage with the lead researcher(s) and their work. I can attest to [Lead Researcher’s Name]’s exceptional skills, dedication, and innovative approach to [Briefly describe the research area].

The purpose of this project is to [briefly outline the research project’s objectives], which addresses a critical gap in our understanding of [describe the significance to the field]. This research is poised to make significant contributions by [describe what the project aims to achieve or discover].

Among the project’s many strengths are its [describe project strengths, such as innovative methodology, interdisciplinary approach, advanced technology, etc.]. Additionally, the project design demonstrates a high level of feasibility, with well-defined goals, a realistic timeline, and a comprehensive budget plan.

To further support this endeavor, I am committed to providing [specify any resources, guidance, connections, or other forms of support you are offering]. I believe that these contributions, combined with the team’s expertise, will be instrumental in the project’s success.

I have full confidence in [Lead Researcher’s Name] and the research team to execute the proposed work with the highest level of scientific rigor and integrity. Their work has the potential to [describe expected outcomes and their importance].

Please do not hesitate to contact me if you require additional information or wish to discuss this project further. I am available at [Your Email Address] or [Your Phone Number].

Thank you for considering this letter of support. I eagerly anticipate the advancements that [Project Title] will bring to our field and am proud to endorse this valuable research.

[Your Name] [Your Position] [Your Institution/Organization]

Part 9 Example of a Supporting Letter for a Family Member

How do i write a letter of support for a family member that conveys my backing convincingly.

When writing a letter of support for a family member, consider the following steps:

• Clearly state your relationship to your family member and how long you’ve known them.
• Describe the purpose of the letter and your reason for writing.
• Elaborate on your family member’s strengths, skills, and positive attributes that make them deserving of the support.
• Provide specific examples that demonstrate these qualities.
• Express your confidence in your family member’s ability to succeed in their goals.
• Write with a friendly and supportive tone, while maintaining professionalism.

Subject: Letter of Support for [Family Member’s Name]

I hope this letter finds you well. My name is [Your Name], and I am writing to offer my unwavering support for my [Relationship, e.g., sister, cousin, etc.], [Family Member’s Name]. I have had the privilege of knowing [Family Member’s Name] for [number of years] years, witnessing their growth, resilience, and dedication in all aspects of life.

The purpose of this letter is to support [Family Member’s Name] in [describe the purpose, e.g., their application for a scholarship, a new job, a personal endeavor, etc.]. I am fully confident in their abilities and believe that they are exceptionally well-suited for this opportunity.

[Family Member’s Name] has consistently demonstrated a strong set of values that includes [list strengths, skills, and positive attributes, e.g., integrity, hard work, compassion, etc.]. One of the most remarkable instances where these attributes were on display was when [provide a specific example that shows your family member’s qualities, such as a challenge they overcame, a project they completed, or a contribution they made to the community].

Their ability to [describe an additional example or skill that is relevant to the purpose of the letter] has always been impressive. It is these qualities, along with their [mention other relevant attributes, such as leadership skills, academic excellence, or creativity], that assure me of their potential for success in [describe the goal or opportunity they are pursuing].

As a [your relationship to the family member], I have seen [Family Member’s Name] face challenges with grace and come out stronger. Their perseverance and commitment to their goals are commendable, and I have every confidence that they will excel and make the most of the [opportunity, position, etc.] they are seeking.

I am proud to stand behind [Family Member’s Name] and offer my full endorsement. Should you require any further information or wish to discuss their application in more detail, please feel free to contact me at [Your Email Address] or [Your Phone Number].

Thank you for considering my letter of support. I am looking forward to seeing the positive impact that [Family Member’s Name] will undoubtedly make with your support.

Warm regards,

[Your Name]

Part 10 Example of a Professional Recommendation

When writing a professional recommendation letter, make sure to provide specific examples of the individual’s skills and accomplishments. You can start by mentioning how you know the person and your relationship (colleague, supervisor, etc.). Next, list their strengths and qualities relevant to the profession. Feel free to use bullet points to make these key points stand out:

• Excellent communication skills
• Highly organized and detail-oriented
• Proven ability to lead teams and manage projects

Don’t forget to include some anecdotes that illustrate these qualities in action. Lastly, wrap up the letter by expressing your confidence in the individual’s ability to be a valuable asset in the desired role.

Subject: Professional Recommendation for [Candidate’s Name]

I am pleased to write this letter of recommendation for [Candidate’s Name], who has applied for the [position or opportunity they are seeking] at [Recipient Company/Organization]. As [Your Position] at [Your Company/Organization], I have had the pleasure of working with [Candidate’s Name] for [number of years/months] as [your relationship to the candidate, e.g., their supervisor, colleague, etc.]. During this time, I have witnessed firsthand their exceptional abilities and professional growth.

[Candidate’s Name] is an individual of high caliber with a wealth of skills and accomplishments. Below are some key strengths that I believe make [him/her/them] an ideal candidate for your organization:

– Excellent Communication Skills: [Candidate’s Name] possesses a remarkable ability to articulate complex ideas clearly and effectively. An instance that stands out is when [provide an anecdote or example that showcases their communication skills, such as leading a presentation or resolving a conflict].

– Highly Organized and Detail-Oriented: Their organizational skills are second to none. [Candidate’s Name] has consistently demonstrated this through [provide an example, such as managing a complex project or streamlining a process within your organization].

– Proven Ability to Lead Teams and Manage Projects: As a natural leader, [Candidate’s Name] has successfully led our team through [describe a significant project or initiative]. [He/She/They] showed exceptional leadership in coordinating efforts, meeting deadlines, and delivering results that exceeded our expectations.

In addition to these qualities, [Candidate’s Name] is [list any other relevant strengths or qualities, such as adaptability, technical skills, or creativity]. [He/She/They] has a strong work ethic and a commitment to excellence that is evident in everything [he/she/they] undertakes.

I am confident that [Candidate’s Name] will be a valuable asset to your team and will contribute positively to your organization. [His/Her/Their] skills, paired with an unwavering dedication to achieving success, make [him/her/them] perfectly suited for the [position or opportunity].

Please feel free to contact me if you require any additional information or further insights into [Candidate’s Name]’s qualifications. I am available at [Your Email Address] or [Your Phone Number] and would be happy to discuss [his/her/their] candidacy in more detail.

Thank you for considering my recommendation. I am certain that [Candidate’s Name] will prove to be a standout addition to your organization.

[Your Name] [Your Position] [Your Company/Organization]

Part 11 Example of a Character Reference

A character reference letter highlights the candidate’s personal qualities and demonstrates their character and values. Begin by providing context on how long you’ve known the person and your relationship with them (friend, family member, neighbor, etc.). Shift your focus to their most positive traits – such as responsibility, trustworthiness, and sincerity – and provide illustrations of these qualities in action.

For instance:

• When our neighbor was hospitalized, they consistently took care of their pets and maintained their property.
• They volunteered to tutor underprivileged kids every weekend.

Conclude the letter by sharing your perspective on why you believe they would be a valuable addition to the community, organization, or team.

I am writing to provide a character reference for [Candidate’s Name], who I have known for [number of years] years as [your relationship, e.g., my colleague, friend, neighbor, etc.]. [Candidate’s Name] has consistently exhibited qualities of responsibility, trustworthiness, and sincerity, which I have personally observed on numerous occasions.

For example, [Candidate’s Name] has been an active participant in community activities, often taking the initiative to organize events. Their reliability was especially evident when they volunteered to manage a local charity event, ensuring its success through meticulous planning and coordination.

Additionally, [Candidate’s Name] has shown a deep commitment to personal growth and helping others by dedicating time to tutor children on weekends. This not only highlights their generous spirit but also their ability to inspire and educate with patience and understanding.

[Candidate’s Name] is a person of good moral character, and their positive demeanor and proactive nature make them a valuable member of any team or community. I am confident in their ability to bring these traits to new environments and situations.

Should you require further information, please feel free to contact me at [Your Email Address] or [Your Phone Number].

Thank you for considering my character reference for [Candidate’s Name]. I wholeheartedly recommend them and believe they will make a positive impact wherever they go.

Part 12 Example of a Community Supporting Letter

Community support letters emphasize how an individual has positively impacted a community or organization. In this case, explain your connection to the community and why you are in a position to write a support letter. Highlight the individual’s contributions and dedication to the community using specific examples.

For example:

• Organizing a successful food drive that provided meals for hundreds of families in need.
• Consistently volunteering for community events and fundraisers.

You might also share stories of how the person’s actions inspired others to get involved or created a sense of unity. Finally, emphasize the ongoing value they bring to the community and how their contributions align with the community’s values and objectives.

As [Your Position/Role in the Community] of [Community Organization/Group Name], I am writing to express my heartfelt support for [Individual’s Name] and to share the positive impact they have had on our community. My role has given me the opportunity to witness the remarkable contributions [Individual’s Name] has made to better the lives of those around us.

[Individual’s Name] has been instrumental in organizing a successful food drive that not only provided meals for hundreds of families in need but also brought our community together for a common cause. Their organizational skills, compassion, and drive were the driving force behind the event’s success.

In addition to this, [Individual’s Name] has consistently volunteered for various community events and fundraisers, demonstrating a profound commitment to civic engagement. Their enthusiasm and dedication have not only contributed to the success of these events but have also inspired others to get involved. It is this kind of leadership by example that fosters a strong sense of community and encourages collective action.

The actions of [Individual’s Name] have created a ripple effect, encouraging a spirit of generosity and unity among community members. Their efforts align perfectly with our community’s values and objectives of inclusivity, support, and active participation.

I firmly believe that [Individual’s Name] is an invaluable asset to our community, and their ongoing contributions will continue to enhance the quality of life for all residents. It is with great pleasure that I offer my support for [Individual’s Name] and I look forward to witnessing their future endeavors.

Please feel free to contact me at [Your Email Address] or [Your Phone Number] should you require further information or wish to discuss [Individual’s Name]’s community involvement in more detail.

Thank you for considering this letter of support. [Individual’s Name] truly embodies the spirit of community service, and I am proud to acknowledge their efforts.

[Your Name] [Your Position/Role in the Community] [Community Organization/Group Name]

Frequently Asked Questions

What should be included in a letter of support to make it effective.

To write an effective letter of support, you should include the following key elements:

• Establish your connection to the person or project you are supporting.
• Clearly explain the reason for your support, emphasizing the individual’s or project’s strengths and potential.
• Provide specific examples that demonstrate the applicant’s abilities or the project’s merits.
• Keep your writing clear and concise.
• Proofread for grammar, spelling errors, and ensure a professional tone.

What are the essential parts of a cover letter that make it stand out?

An outstanding cover letter includes the following components:

• A personalized salutation that addresses the recipient by name.
• A strong opening paragraph that clearly states the purpose of the letter and captures the reader’s attention.
• A clear outline of your qualifications, experiences, and achievements that relate to the specific position.
• A paragraph that explains your genuine interest in the position and the organization.
• A professional closing with an invitation to further discuss your qualifications and contact information.
• 5 Inspiring Examples: Writing a Motivation Letter (Key Elements)
• 5 Key Parts of an Effective Cover Letter (with Examples)
• 7 Parts of a Business Letter (Components with Examples)
• 9 Examples: A Perfect Letter of Introduction
• Summary of Qualifications: 50 Powerful Action Verbs & 2 Examples
• 3 Examples: How to Write an Effective Application Letter

• How it works

Writing a Letter of Support for Grants: Examples and Frameworks | Grantboost

Asking for a grant can be a daunting process. You know that the competition is fierce, and the Grantor’s organization is looking for the best and brightest. You need a team behind you that is as dedicated and committed to your cause as you are. That’s where letters of support come in.

What Is A Letter of Support?

Who normally writes a letter of support, how long should a letter of support be.

• Letter of Support Frameworks

Problem, Solution, and Impact Framework

Personal connection framework.

• Evidence Based Framwork
• Letter of Support for Grants Templates

Examples of Letters of Supports for Grants

• Writing Letters of Support for Grants w/ AI

A letter of support (not to be confused with a Letter of Inquiry ) is a document that advocates for a project, program, or organization and is typically written by an individual or organization outside of the project or organization itself. It is used to supplement a grant proposal and provides additional evidence to support the proposal’s objectives, methods, and potential impact. The letter of support should emphasize the writer’s personal connection to the project and highlight the project’s importance and potential benefits. The letter should be persuasive, clearly written, and provide examples of how the project can make a difference in people’s lives.

Letters of support are a powerful tool in your grant application arsenal. They provide evidence that your project has the backing of respected professionals, organizations, and individuals. They demonstrate that your proposal is not just your own opinion, but that it is supported by the wider community. Most importantly, they show that you have a plan that others are bought into as well.

A letter of support is usually written by an individual or organization outside of the project or organization seeking funding. This can include community leaders, elected officials, experts in the field, or organizations with a similar mission or interest. The writer of the letter should have a personal connection to the project and be able to speak to its importance and potential impact.

It is important to choose a writer who is well-respected and influential in the community, as their support can add credibility to the project and increase the chances of funding. Additionally, the writer should have a clear understanding of the project’s goals, methods, and expected outcomes, as they might be asked to provide specific examples of how the project has made a difference in the community.

In some cases, the grant organization may provide guidelines for who can write a letter of support and what should be included. It is important to carefully review these guidelines and ensure that the writer is able to meet the requirements outlined by the grant organization.

When it comes to the length of a letter of support, there isn’t a strict rule. As a general guideline, it should be no longer than one page, two at the absolute max. The most important thing is to make sure that your letter is concise and to the point. A letter that is too long may be overwhelming and lose the attention of the reader. On the other hand, a letter that is too short may not provide enough detail to convince the grant organization of the merits of your project. This should give you enough space to provide all the necessary details while keeping the letter short and sweet.

Frameworks You Can Use When Writing a Letter of Support

Advocates can follow different frameworks when writing a letter of support. One popular framework is the “Problem, Solution, and Impact” model. In this framework, the letter first introduces the problem that the project is addressing, then outlines the solution proposed by the project, and finally discusses the expected impact of the project. This framework is useful because it presents a clear narrative that connects the problem with the solution and the expected outcome.

Another framework is the “Personal Connection” model, which emphasizes the personal connection between the writer of the letter and the project or organization. This framework can be particularly effective when the writer has a personal relationship with the project or organization, as it can add a sense of authenticity and credibility to the letter.

A third framework is the “Evidence-Based” model, which focuses on providing evidence to support the project’s goals and expected outcomes. This framework typically includes data and statistics that demonstrate the need for the project and the expected impact it will have.

Regardless of the framework chosen, it’s important to keep the focus on the project and its goals. The letter should be written in a clear and concise manner, with a persuasive tone that highlights the project’s importance and potential impact.

The problem, solution, and impact model is a framework that can be used when writing a letter of support for a grant opportunity. This model is particularly effective in highlighting the need for the proposed project, the unique solution being offered, and the potential impact of the project on the community or field.

The components that make up this framwork are:

Problem: The first component of the framework is to clearly identify the problem or need that the project is addressing. This can include data and statistics to support the argument that the problem is significant and widespread. The writer should also explain why the problem is important and how it affects the community or field.

Solution: The second component of the framework is to explain the unique solution that the project is offering. This can include a description of the methods, techniques, or strategies that will be used to address the problem. The writer should also explain why this solution is effective and how it differs from other approaches that have been tried in the past.

Impact: The third and final component of the framework is to discuss the potential impact of the project on the community or field. This can include both short-term and long-term impacts, as well as any specific outcomes or goals that the project aims to achieve. The writer should also explain why the proposed project is likely to be successful and how it will make a difference in people’s lives.

By using the problem, solution, and impact model, the writer can provide a clear and compelling case for why the project is needed, how it will work, and what the potential benefits will be.

Ready to try the Problem, Solution and Impact Model for your letter of support? Check out our template and start crafting your compelling letter today.

The personal connection model is a framework for writing a letter of support that emphasizes the writer’s personal connection to the project or organization. This framework can be particularly effective when the writer has a strong relationship with the project or organization, as it can add a sense of authenticity and credibility to the letter.

The personal connection model typically includes several key components:

Introduction: The letter starts with an introduction that establishes the writer’s relationship to the project or organization. This can include how the writer first became involved with the project, why they believe in the project’s goals, and any personal experiences that have influenced their support.

Personal anecdotes: The letter includes a short personal anecdote or story that illustrate the writer’s connection to the project or organization. These anecdotes can be powerful in demonstrating the importance and impact of the project, as they provide concrete examples of how the project has made a difference in people’s lives.

Emotional appeal: The letter makes an emotional appeal to the reader by highlighting the writer’s passion and commitment to the project or organization. This can include expressing gratitude for the opportunity to be involved with the project and conveying a sense of urgency about the need for funding.

Call to action: The letter concludes with a call to action that encourages the grant organization to fund the project. This can include a clear statement of the project’s goals and expected outcomes, and an invitation to the reader to contact the writer for more information.

When using the personal connection model, it’s important to strike a balance between personal anecdotes and a persuasive tone that highlights the project’s importance and potential impact. The letter should be written in a clear and concise manner, with a focus on how the project will benefit the community or achieve its goals. By emphasizing the writer’s personal connection to the project, the personal connection model can be an effective way to persuade grant organizations to fund important projects.

Click here to access our Personal Connection Model template and start writing your letter of support faster, today.

Evidence Based Framework

The evidence-based model is another framework that can be used when writing a letter of support for grants. This model focuses on presenting evidence to support the need for the proposed project and the effectiveness of the proposed solution. Here are the components that make up a successful evidence-based letter of support:

Background: The first component of the framework is to provide background information on the issue or problem being addressed by the proposed project. This can include data, statistics, and research studies that support the argument that the issue is significant and widespread.

Evidence: The second component of the framework is to provide evidence to support the effectiveness of the proposed solution. This can include studies, research articles, or other types of evidence that demonstrate the potential impact of the proposed project.

Expertise: The third component of the framework is to highlight the expertise of the individuals or organizations involved in the proposed project. This can include descriptions of the qualifications and experience of the project team, as well as any relevant partnerships or collaborations that have been established. Outcomes: The final component of the framework is to describe the specific outcomes or goals that the proposed project aims to achieve. This can include both short-term and long-term outcomes, as well as any specific metrics that will be used to measure success.

By using the evidence-based model, the writer can provide a compelling case for the need for the proposed project and the effectiveness of the proposed solution. This framework can be especially effective when used in combination with other types of evidence, such as personal anecdotes and expert testimonials, to support the argument. Additionally, it is important to ensure that the language used in the letter is clear, concise, and easy to understand, as well as tailored to the specific audience and purpose of the grant application.

Ready to try the Evidence Based Model for your letter of support? Click here to access our template and start crafting a strong, evidence-based argument to support your grant application!

Letters of Support For Grants Templates

If you’re struggling with writing your own letter of support, we encourage you to try some of the templates we’ve provided below. By using them as a guide, you can craft a compelling letters of support that will strengthen any grant application and increase the chances of securing funding.

Problem, Solution, and Impact Template

Dear [Funder’s Name], I am writing in support of [Name of the organization] and their proposed [Name of the project/program]. As someone who is passionate about [Relevant issue], I believe this project has the potential to make a real impact in our community. The problem we are facing is [Brief description of the issue or problem], which has had a negative impact on our community by [Impact of the problem]. This is a pressing issue that demands immediate attention and action. Fortunately, [Name of the organization] has developed an innovative and effective solution to this problem. By [Briefly describe the proposed solution], we can address this issue and make a real impact in our community. The potential impact of this project is significant. [Statistics or data that support the impact of the proposed solution]. If we can successfully implement this project, we can [Positive outcomes that will result from the project]. I strongly believe that [Name of the project/program] is the right solution for our community. [Name of the organization] has a proven track record of success and has the experience and expertise to execute this project with excellence. Thank you for considering this proposal. Your support will make a meaningful difference in the lives of our community members. Sincerely, [Your Name]

Personal Connection Template

Dear [Funder’s Name], I am writing to express my enthusiastic support for [Name of the organization] and their proposed [Name of the project/program]. As someone who has experienced the [Relevant issue], I can personally attest to the urgent need for this project in our community. The team at [Name of the organization] understands the challenges that individuals like me face every day. They have been a trusted resource and source of support for me, and I am grateful for their work. The [Name of the project/program] has the potential to make a real difference in the lives of people like me. By [Briefly describe the proposed solution], this project will provide critical support to those in our community who are most in need. I believe that [Name of the organization] is uniquely positioned to execute this project with excellence. Their expertise, compassion, and dedication to this issue are unparalleled. I am proud to support [Name of the organization] and their efforts to make our community a better place. I hope that you will join me in supporting this important project. Thank you for your consideration. Sincerely, [Your Name]

Evidence-based Template

Dear [Grantor Name], I am writing this letter in support of [Organization Name] and their proposed project [Project Name]. As [Your Position] of [Your Organization Name], I have had the privilege of working alongside the [Organization Name] team and can attest to their expertise in [Field/Area of Work]. The need for [Project Name] is significant and widespread in the [Community/Population] we serve. [Insert statistics or data that supports this claim]. The proposed solution put forth by [Organization Name] has the potential to make a real impact in [Community/Population] and address the issue at its root cause. In support of the proposed solution, I would like to highlight [Insert evidence, such as studies or research articles, that demonstrate the effectiveness of the proposed solution]. Additionally, the expertise of the [Organization Name] team is unparalleled in the [Field/Area of Work]. They have a proven track record of success in [Insert examples of previous projects or initiatives that demonstrate expertise]. The specific outcomes and goals of the proposed project include [Insert short-term and long-term outcomes that the project aims to achieve], with a specific focus on [Insert metrics that will be used to measure success]. I wholeheartedly endorse the proposed project [Project Name] by [Organization Name] and believe that it has the potential to make a lasting impact in the [Community/Population] we serve. Thank you for your consideration. Sincerely, [Your Name]

Letter of Support Example: Personal Connection Framework :

Dear John Doe, I am writing to express my enthusiastic support for the Women’s Health Initiative and their proposed Breast Cancer Survivor Support Program. As a breast cancer survivor myself, I can personally attest to the urgent need for this program in our community. The team at the Women’s Health Initiative understands the challenges that individuals like me face every day. They have been a trusted resource and source of support for me, providing critical emotional and physical support during my journey. The Breast Cancer Survivor Support Program has the potential to make a real difference in the lives of survivors in our community. By providing access to counseling, support groups, and educational resources, this program will help women navigate the challenges that come with a breast cancer diagnosis and treatment. I believe that the Women’s Health Initiative is uniquely positioned to execute this program with excellence. Their expertise, compassion, and dedication to women’s health are unparalleled. I am proud to support the Women’s Health Initiative and their efforts to make our community a better place. I hope that you will join me in supporting this important program. Thank you for your consideration. Sincerely, Jane Doe “

Letter of Support Example: Evidence Based Framework :

Dear John, I am writing to express my strong support for the proposed Literacy for All program, which I believe will have a significant impact on improving the literacy rates in our community. The need for this program is evident from the alarming statistics that indicate that nearly 50% of the adult population in our community lacks basic literacy skills. The Literacy for All program is based on a wealth of research that demonstrates the importance of early childhood literacy interventions, particularly for children from low-income families. Studies have shown that children who are not reading proficiently by third grade are more likely to struggle academically, drop out of school, and face a range of social and economic challenges later in life. The proposed program includes evidence-based strategies such as providing high-quality literacy instruction, offering family literacy programs, and providing access to books and other resources. It is designed to reach children and families in the most vulnerable communities in our area, where the need is greatest. The Literacy for All program has the potential to transform the lives of thousands of children in our community. By improving literacy skills at an early age, we can help set these children on a path toward success in school and in life. I urge you to support this vital program and invest in the future of our community. Thank you for your consideration. Sincerely, Ezenwa ”

Writing Letters of Support w/ AI

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Letter of Support (Template and Examples)

Letters of support can improve the chances of an agency, government, or business receiving a grant for which they have applied. It can also help a student acquire the necessary funding for their education. In this article, we help you understand what a letter of support is, how it works, and how you can get one.

Letter of Support Examples and Templates

These Letter of Support examples are your cheat sheets to writing a powerful and effective letter. Whether you’re an individual, a business, or part of an organization, these templates will guide you in advocating for various projects – be it a grant application, a business proposal, or a student’s academic pursuit. Written in clear, easy-to-understand language, these examples aim to show you the perfect way to highlight the value and potential of the project you’re supporting, increasing its chances of success.

Immigration Letter of Support

An Immigration Letter of Support is a document provided by an individual or entity to vouch for the character and credentials of an immigrant seeking residency, citizenship, or another type of visa in a foreign country. It typically details the relationship between the writer and the immigrant, offers evidence of the immigrant's good character, and may provide information on financial or accommodation support. Such letters can play a pivotal role in immigration processes, reinforcing the credibility and intentions of the applicant.

Letter of Support Example

A Letter of Support serves as a formal document that vouches for an individual, project, or organization, highlighting their achievements, capabilities, and relevance to a specific purpose or cause. Often used in grant applications, academic or research endeavors, or various endorsement contexts, such letters can boost the credibility and appeal of the endorsed party to decision-makers or stakeholders.

What Is a Letter of Support?

A letter of support is a document prepared by a third party as a testimonial that a grant applicant can deliver on their promises. It often accompanies a grant fund application and demonstrates that the writer is confident that the applicant, usually a business, government, or student, will perform as promised if provided with funding.

Letters of support are typically written by people with an established relationship with the grant applicant, either through past collaborations or donations. This could include the following:

• Major donors
• Partner organizations
• Outside businesses
• Community leaders
• Key stakeholders
• Other foundations

Besides confirming support for the grant applicant, a letter of support may also indicate the writer’s commitment to supporting the project financially by providing a gift-in-kind.

How Does a Letter of Support Work?

A letter of support is evidence that other people support your work and think your proposal has merit. While it won’t guarantee a grant award, it could make your proposal more appealing to the reviewing committee. This is especially true when the writer is a highly respected member of the community or an accomplished professional.

Important: A letter of support demonstrates that other people in your community or who have worked with you before believe in your work. Such displays of confidence will help convince the grantor to support you, too, so get as many as you can.

How to Write a Letter of Support

The following step by step guide will help you draft an effective letter of support:

Step 1: Understand the Purpose

Before you begin writing a letter of support, it’s important to understand why it’s being written. It could be for a grant application, a visa application, a job recommendation, or any other situation where an individual, organization, or project requires validation or endorsement. Understanding the purpose will help you focus your letter on the key points that need to be addressed.

Step 2: Gather Information

Gather all the necessary information about the individual, project, or organization that you’re supporting. This could include their background, achievements, goals, or any challenges they’ve overcome. This is important to create a convincing argument in their favor. For projects or grant applications, understand the scope, potential impact, and why this specific support is required.

Step 3: Establish Your Relationship

Clearly state who you are, your credentials if relevant, and how you are related to the person or entity you’re supporting. This not only verifies your identity but also gives your letter more weight, especially if you’re closely involved or hold a reputable position.

Step 4: Begin the Letter

Start your letter by addressing the recipient formally. If you know the recipient’s name, use it. If not, a simple “Dear Sir/Madam” or “To whom it may concern” will suffice.

Step 5: Introduction

Introduce yourself, stating your relationship with the person or organization you are writing about. Briefly describe why you are writing the letter. Your introduction should engage the reader and make them interested in reading further.

Step 6: Body of the Letter

In the main body, start by expressing your full support for the person or cause. Be specific about what you’re supporting and why.

Describe the qualifications, achievements, or attributes that make them worthy of support. Use concrete examples or anecdotes to illustrate these points. The more details you can provide, the stronger your letter will be.

If it’s for a project or grant, highlight the potential impact, the preparedness and ability to execute, and why you believe they are the most suitable for it.

Step 7: Conclusion

In the concluding paragraph, reiterate your support and express hope for positive consideration of the application. Offer to provide further information or engage in a follow-up conversation if needed. This shows your commitment to the cause.

Step 8: Sign Off

Finish the letter with a formal closing such as “Sincerely” or “Best Regards,” followed by your full name, title, and contact information.

Step 9: Proofread and Edit

Before sending off your letter, read it thoroughly to ensure it communicates your message effectively and professionally. Check for spelling, punctuation, and grammatical errors. Make sure the letter flows well and doesn’t contain any unnecessary information.

Step 10: Send the Letter

Finally, send the letter in the format requested by the recipient. This could be via email, post, or hand-delivered, depending on the circumstances.

Accompanying Your Grant Proposal with a Letter of Support

When working on your grant proposal, consider propositioning previous partners and donors to write you a letter of support to support your application. Arrange several meetings to help them understand how your project will be beneficial to them, or instead, send them a summary of the following details:

• The nature and objectives of the project
• How the project aligns with their beliefs
• Ways in which the grant will help you achieve your objectives

Tip: Vague salutations like ‘dear sir or madam’ or ‘to whom it may concern’ may come off as too generic. Find out the grantor’s name and title and send it to the person writing your letter of support.

If you have a letter of support draft from previous grant applications that have proven effective, send it to the potential supporter. Alternatively, send them a bullet list of what they should talk about and the address and name of the letter recipient.

Letter of Support Template

[Grantor’s Name]

[Grantor’s Position (if known)]

[Grantor’s Company Name]

[Company Address]

[City, State, Zip Code]

Subject: Endorsement of [Applicant’s Name] for [Name of the Grant Program]

Dear [Mr./Mrs./Ms. Last Name] ,

I am writing this letter to wholeheartedly support the grant application submitted by [Applicant’s Name] for the [Project Name] , an initiative with the noble objective of [briefly explain the goal of the project] .

As [your title and affiliation] , I have closely observed [Applicant’s Name] ‘s dedication and commitment towards their work. I firmly believe in the potential of their proposed project and am personally invested due to [explain your interest in detail, make it more personal if possible] .

I am excited to contribute to this venture by [explain your role, be detailed about how you will contribute or what impact you will bring] . I am confident that the support from your esteemed organization would significantly enable us to [detail the positive impacts or changes the grant will facilitate, be specific and use strong, convincing language] .

In my previous collaborations with [Applicant’s Name] on [specific instances/projects] , I have witnessed their exceptional abilities and relentless drive to deliver as promised. Therefore, I have full confidence that the proposed project will not only meet but exceed the set expectations.

Please feel free to contact me at [contact information] should you require additional information or wish to discuss the applicant’s qualifications and our project further. I look forward to the possibility of our collaboration that will surely bring about a positive change.

Thank you for considering this application.

Yours sincerely,

[Sender’s Name] [Sender’s Title] [Sender’s Contact Information] [Sender’s Signature] (if it’s a printed letter)

Subject: Letter of Support for [Recipient’s Full Name]

Dear [Recipient’s Name] ,

I am writing this letter to express my unequivocal support for [Recipient’s Full Name] with respect to [Describe the particular situation or context for which you are writing this letter of support] .

My name is [Your Full Name] , and I have known [Recipient’s Full Name] for [Length of Time] in my capacity as [Your Role or Relationship to the Recipient] . Given my relationship and familiarity with [Recipient’s Full Name] , I feel strongly that I am in a unique position to speak to [His/Her/Their] qualifications, character, and potential.

In the [Length of Time] that I have known [Recipient’s Full Name] , [He/She/They] have consistently demonstrated [mention at least two key qualities, traits, or skills relevant to the context, such as strong work ethic, leadership abilities, perseverance, commitment, and so on] . I have witnessed first-hand how these attributes have positively influenced [Recipient’s Full Name]’s [personal life/work/studies, etc.] and [how this has affected those around them or resulted in a significant achievement or milestone] .

For instance, I vividly recall a situation when [Provide a specific anecdote or story that demonstrates the recipient’s qualities, skills, or achievements. Be as detailed and specific as possible to add credibility and depth to your letter] .

Based on my observations and interactions with [Recipient’s Full Name] , I am confident that [He/She/They] will be [Describe what you foresee for the recipient’s future or what they will be able to achieve with respect to the context for which you are writing this letter of support] .

I wholeheartedly believe in [Recipient’s Full Name]’s abilities and potential, and I can assure you that [He/She/They] is extremely deserving of your [support/consideration/endorsement] . Please feel free to contact me at [Your Contact Information] if you need any further information or clarification about [Recipient’s Full Name] and [His/Her/Their] qualifications.

Thank you for considering my letter of support for [Recipient’s Full Name] .

Yours sincerely, [Your Full Name] [Your Position/Title] [Your Contact Information]

Letter of Support for Grant

Subject: Letter of Support for [Applicant’s Name/Project Name]’s Grant Application

[Your Name]

[Your Title]

[Your Organization]

[Your Email]

[Your Phone Number]

Dear [Grant Committee Name or Funding Agency’s Name],

I am writing this letter on behalf of [Your Organization’s Name], in strong support of [Applicant’s Name or Project Name]’s application for the [Specific Grant Title or Funding Program] to fund their innovative project, [Project Name]. Our organization understands the significance of this project in addressing [Provide a broad problem statement or area of focus] and we firmly believe in its potential for creating meaningful change in [specific context or area].

I have had the opportunity to closely observe the work of [Applicant’s Name] for [Length of Time in Years/Months], during which their exceptional dedication and talent for [Specific Field/Topic] have left a remarkable impression. They have consistently demonstrated an ability to perform under pressure and deliver high-quality results. Their proposed project, [Project Name], promises to not only advance knowledge in the [Specific Field/Topic], but also pave the way for practical applications in [Specify applications].

The scope of the project is well-aligned with the mission of [Your Organization’s Name]. In particular, it seeks to [Describe the project’s goals]. It will engage with [describe the targeted population or demographic], providing them with [Describe the intended services or benefits].

The key performance indicators that have been defined for this project include [List Key Performance Indicators (KPIs)]. These metrics will be instrumental in tracking the progress and impact of the project, ensuring that the outcomes align with the intended goals.

We firmly believe that with the requested funding of [Grant Amount], [Applicant’s Name] will be able to achieve the project’s objectives and contribute significantly to [Describe the broader impact, e.g. the field of research, the local community, etc.]. [Your Organization’s Name] is fully committed to providing any necessary assistance, including [Specific Types of Support, e.g. technical assistance, resources, logistical support, etc.].

In conclusion, we are excited about the potential of [Project Name] and believe it is highly deserving of your support. By approving [Applicant’s Name]’s application for the [Specific Grant Title or Funding Program], you would be making a strategic investment in [describe the broader benefit].

Thank you for considering our letter of support. We are looking forward to a favorable decision on [Applicant’s Name]’s grant proposal.

[Your Name] [Your Title] [Your Organization]

Letter of Financial Support

Subject: Letter of Financial Support

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

To Whom It May Concern,

I, [Your Name], currently residing at [Your Address], am writing this letter to declare my financial support to [Recipient’s Name], my [Relationship to the Recipient], who currently resides at [Recipient’s Address].

I confirm that I am capable and ready to provide financial support to [Recipient’s Name] for [Specify the nature of the financial support – e.g., tuition, living expenses, medical expenses, etc.] until [Indicate the duration of support – e.g., completion of their studies, a specific date, etc.].

My annual income is approximately [Your annual income in USD] and is derived from [State the sources of your income – e.g., employment, business, investments, etc.]. Attached to this letter, you will find my [List financial documents you are providing as proof, such as bank statements, tax returns, pay stubs, etc.] to verify the financial support I am declaring.

Moreover, I am financially stable and capable of handling the responsibilities associated with providing this support without causing any hardship to myself or my family. I have also attached my [Attach any other proof of your financial stability, such as savings account statements, property ownership documents, etc.] to substantiate my claim.

I am fully aware of the responsibilities that I will have to assume as a financial sponsor. If there are any changes in my financial situation or if I am unable to continue the financial support, I will notify the relevant parties immediately.

In the case of any additional information or further verification, please feel free to contact me at [Your Email] or [Your Phone Number].

Thank you for your understanding and consideration. I trust that this letter will serve as sufficient proof of my intention and capability to financially support [Recipient’s Name] for the duration and purpose mentioned above.

[Your Signature] [Your Printed Full Name]

Attachments:

• [List of all the attached supporting documents]

Sample Letter of Support for Business

24 April 2031

Re: Endorsement for Green Energy Solutions Ltd.’s Grant Application

Dear Mrs. Danbury,

I hope this letter finds you well. I am Dr. Paula Sanders, currently serving as a Professor at the Massachusetts Institute of Technology (MIT). I am penning this letter to enthusiastically endorse the grant application of Green Energy Solutions Ltd., a company I have had the privilege of supporting as a donor in the past.

Green Energy Solutions Ltd. has shown remarkable dedication and ingenuity in the development and implementation of eco-friendly energy solutions. Their pioneering approach has the potential to bring significant transformations in our current energy scenario. The intended use of your prestigious grant will help the company broaden their horizon and make inroads into the public sector, thus enabling a larger population to access their innovative solutions.

I have had the opportunity to be actively involved in the early development stages of some of their projects. My firsthand experiences and observations have reinforced my confidence in their capabilities. I firmly believe that their progressive methods, coupled with a strategic expansion into the public sector, can bring a revolutionary change in how we perceive and utilize energy resources.

Should you require further information or wish to discuss their proposal in more detail, please feel free to reach out to me at [email protected] . I would be more than happy to provide additional insights based on my past collaboration with Green Energy Solutions Ltd.

Thank you very much for your time and for considering this application. I sincerely hope that you will extend your support to Green Energy Solutions Ltd. and join us in paving the way towards a more sustainable future.

Dr. Paula Sanders Professor, Massachusetts Institute of Technology

Sample Letter of Support for Research Project

Re: Endorsement for the Malaria Vaccine Research Project

Dear Mr. Alistair,

I hope this letter finds you in good health. I am Dr. Beverly David, a seasoned pediatrician with over three decades of experience in the field. I am reaching out to wholeheartedly endorse the grant application submitted by the research team at Lakefield University for the ground-breaking Malaria Vaccine Research Project.

The objective of this project, which is to develop a Malaria vaccine with a minimum efficacy rate of 75 percent, resonates deeply with me. In my long-standing profession as a pediatrician, I have witnessed the dire impacts of Malaria on children and families. This compelling research initiative has the potential to change countless lives and alleviate the global burden of this disease.

As the official consultant for this project, I will be providing critical insights on various disease strains and vaccines. This role leverages my extensive knowledge and experience in the field, and I am thrilled to contribute to such a noble cause. The funding from your esteemed organization would significantly help us acquire the necessary equipment to synthesize our vaccine prototypes, thus propelling us a significant step closer to our goal.

Having collaborated with the Lakefield University team on three previous occasions, I can attest to their commitment, expertise, and capacity to deliver successful outcomes. I am fully confident that they will make significant strides towards achieving the ambitious goals set for this project.

For any further information or queries you may have, please feel free to reach me at [email protected] . I would be more than happy to provide additional insights based on my vast experience and understanding.

Thank you very much for considering this application and for your ongoing commitment to facilitating crucial scientific research. I earnestly look forward to the possibility of your support in this mission to combat Malaria.

Dr. Beverly David, MD, PhD Pediatrician

Sample Letter of Support for Student

Re: Financial Support for Ms. Grace Kim

Dear Mr. Blake,

I hope this letter finds you well. I am writing to express my intention to financially support Ms. Grace Kim, a dedicated second-year Marine Biology student at your esteemed institution, the University of Alaska.

Ms. Kim unfortunately lost both of her parents in a tragic accident earlier this year, leaving her unable to afford the cost of her ongoing education. Recognizing her exceptional potential and determination, I am committed to ensuring that she can continue her studies without the stress of financial constraints.

I am therefore prepared to cover all of Ms. Kim’s educational expenses, including tuition fees, accommodation costs, and other associated charges. To substantiate my financial capability to support Ms. Kim, I have attached copies of my bank statements for the past year and a proof of income affidavit from my employer.

I kindly request your acknowledgment of my intention to financially support Ms. Kim and guide me on any further steps I need to take to formalize this arrangement.

Thank you for your time and consideration, and I look forward to your response.

Faith Michaels

A letter of financial support is a crucial document that validates an individual’s financial capability to support someone else. While it’s often required for specific circumstances such as visa applications or student financial aid processes, it can also be beneficial in any situation where a clear demonstration of financial capacity is necessary. By carefully drafting this letter and providing all necessary supporting documents, you can strengthen the case for the person or purpose you are financially backing.

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• Letter of Support

40+ Proven Letter of Support Templates [Financial, for Grant…]

When you are planning an event in your organizations which would need funding, you’d have to know how to write a support letter in order for you to be able to successfully ask for funds from the right benefactors. A good letter of support or letter of support template can go a long way in helping out your cause.

Table of Contents

• 1 Letter of Support Templates
• 2 Tips for Financial Support or a Letter of Support for Grant
• 3 Sample Letter of Support
• 4 What Should a Letter of Support Contain?
• 5 How to Write a Great Letter of Financial Support
• 6 Letter of Financial Support
• 7 What Makes a Good Letter of Support? 
• 8 Helpful Hints in Sending Your Letter of Support 

When making a letter of financial support or a letter of support for the grant, you can consider adding some testimonials from a third party, as these can help out in the efficiency of your request. These third party testimonials will show your recipients that other companies, organizations or even key people believe in your cause and support it.

A support letter can come from a major partner in a company , a key benefactor, another similar foundation, a representative of congress or any of the main stakeholders in the company. It would give a convincing reason for why your potential benefactors should support your application or proposal for a grant.

Of course, having a good support letter won’t assure that your grant will be given to you but it will definitely make your application a lot more competitive. If the letter of support comes from high ranking people or businesses, potential donors will be more inclined to believe that your application has a good value. It may even give others the impression that your organization is reputable and that your work is supported by the community.

Letter of Support Templates

A great letter of support may come from the leaders of your community who have faith in the program you are proposing, other organizations who would like to work with you and the recipients of the services you are planning to give. The best letter of support templates would give a description on how an influential partner or company will support the project. This would augment the sense of enthusiasm for the project and would give a much-needed sense of credibility to the work you are planning to do. Before making your letter, though, you have to think about and make a list of all the people or organization which would benefit the most from the project you are about to propose.

You can then give them a call , send them an email or talk to them in person and ask them if they would be willing to write a letter of support for grant to support your project proposal. In doing this, be sure to explain all the details of your projects as well as how they will benefit from it. If they say yes, you can give them a template or a draft of the letter they can work with and request them to send it on a specific date. In doing this, you can add their support letter to your grant application.

This article is all about letters of financial support as well as how to write a support letter which would help you get the best possible results.

Tips for Financial Support or a Letter of Support for Grant

In writing a good letter of support, you’d have to think about and consider a few tips. These tips can help you make a good draft for a letter of support template, which you can use whenever you need to ask for funding or a grant for your projects.

Here are some tips for you to consider and to help you out:

• Remember to keep your letter short. To ensure the quality of your letter, keep your statements and requests concise and to the point. One page would be enough but if it’s not, you should not go more than two pages.
• Keep in mind that first impressions are very important, so remember to word your letter well so that it looks good. Format your letter well and you can even include a photo of your team or the organization which will benefit from your project.
• Proofread your work before sending it to avoid any errors in spelling and grammar. You can also ask someone else to proofread your work in case you missed any of the mistakes.
• Make the tone of your letter as interesting as you can. Be sure to include all details regarding your project and your proposal and present it in such a way that the reader will be encouraged to keep on reading. Most likely, a letter which contains too many unnecessary details can be dragging and the reader might not be too interested in reading all of the contents.
• Personalize your letter according to who you are planning to send it to. Be positive and keep thinking that people want to support your cause. Sending out a general letter might give the impression that you are just interested in getting funds rather than involving people to your cause which you really care about. Throw in a few details about yourself and the team which is involved in the project you are proposing to make it more real.
• Include all the pertinent and relevant details in your letter – but remember to keep your statements and sentences short. Aside from the details of your project or your cause, it would also be helpful to include the total amount of funds you are trying to raise so the readers are aware and can decide how much they would be willing to donate.
• When writing your letter, don’t emphasize too much on the “fundraising” aspect of it. When you’re thinking about how to write a support letter, you should not only stress on the part where you’re asking for money but also on the part where you’re asking for support for your project , your team and your cause.
• In writing your letter, make sure to be both humble and respectful. This would give a better impression to the readers and to your potential benefactors so that they will feel better and more generous towards your cause or proposal. Also remember to say thank you at the end of your letter. Express your gratitude to your readers in actually reading the whole letter and thanking them in advance would also add a nice touch.
• State that your letter doesn’t actually obligate the readers to give financial support to your organization legally. Instead, it would be up to them whether they would be willing to give any kind of financial support to your cause.
• The dates involved in your project and proposal is very important so that the readers would know when to give their contributions as well as when the project is to start and when it is expected to be completed. This would give them the opportunity to follow the progress of your project in case they are interested to.

These tips would help you out and guide you in making a good, if not great, letter of financial support for your organization or a good draft to share to the persons or businesses you have asked to make the letter. Now let’s take look at the most important things to include in your letter of support for grant.

Sample Letter of Support

What Should a Letter of Support Contain?

A great letter of support can either make or break your request for financial assistance or your proposal or application for a grant . Your letter should have all the important details of why your organization needs financial aid in order to complete a project. Funding may be requested for the completion of a project or services or to support a very important cause.

To be able to come up with a good letter of support, you must include the following basic elements:

• In the first paragraph, you should write a short introduction as well as all the details regarding your proposal or your project. The reasons for why the letter of support is written should be indicated here, and stated briefly. Your first paragraph must be compelling and should catch the interest of the reader enough that he/she keeps on reading until the end.
• The next paragraph should give details and explanations about your proposal, your project or the reason for your cause. You can also add in statements on why the reader should contribute to your cause or your project. This would encourage the potential benefactors to actually contribute, give a donation or approve your grant.
• The next paragraph/s should include all other information such as dates, amounts and all other pertinent details which you think are essential to get your point across. Just remember to be direct and specific when writing your paragraphs. Long paragraphs may put people off and would cause them to start reading your letter. Also try to avoid making your letter sound too generic, which could make it less genuine.
• Set a polite and humble tone when writing your letter. This tone would be the most ideal when trying to ask for financial aid from people, which can be a very sensitive issue. Your ideas should flow smoothly and all your paragraphs should have connections with one another. This would ensure that your whole letter gives just one impression – and that is that your project, proposal or cause is good enough that they should be encouraged to contribute funding to it.

Be sure to include all these crucial information before you start writing your letter of support. Remember that a great letter of support template must have all these things. Now let’s move on to actually writing your letter of financial support or letter of support for grant.  

How to Write a Great Letter of Financial Support

A letter of support is a document which can serve as verification that funding will be raised for a person, organization or cause. When you are planning to apply for a grant or make a proposal in order to obtain financial aid, you have to know how to write a support letter well to be able to convince potential benefactors to support you.

Here are some simple steps to follow in making your letter:

• First off, type in your heading at the left side of your page. This would include the name of the institution or organization, the person you are addressing as well as the address of the person or the organization.
• You can then place a formal opening statement, addressing the person you are writing the letter to. If you don’t know the name of the specific person in the organization, you can write a more generic opening statement such as “ To Whom It May Concern .”
• Now it’s time for the content of your letter. Remember to be formal and to the point while still keeping your tone interesting.
• Write down all the important details, including names of people or organizations, dates and specific financial amounts.
• For individuals writing a letter of support, you may want to attach some other documents to assure the readers that you are part of a bigger organization which would complete the project, proposal or the cause.
• For your final paragraph, include some sort of statement or declaration of gratitude to further enhance the positive vibe of your letter.
• Finally, write your name, your title and the name of your organization. Print out your letter, sign and date it once you’ve proofread it several times.

Now you have your letter! But in reality, what makes a good letter of support? Read on and find out the different factors which actually make a letter good enough.

Letter of Financial Support

What Makes a Good Letter of Support?  

A good letter of support is easily made, especially if you’ve been around long enough that you’ve written a lot of letters asking for approval of a grant or some form of financial aid. But when you’re new to the whole concept and it would be your first time to actually write a letter, you would benefit a lot from reading the following factors. Then you can start making great templates which would encourage your recipients to actually approve your request or be generous in giving financial aid .

• You should have ample knowledge regarding everything about the project, the organization and the cause. Before you make a letter, learn everything you need to know so that you will be able to write a comprehensive and genuine letter.
• If you are not actually part of the team which will carry out the project or one of the beneficiaries of the financial aid, make a note about your connections to the project or how you know the beneficiaries.
• The reasons for asking for support are very crucial, so be sure to write down all of them. This would help the readers to decide on whether they will give a donation and how much they would be willing to donate to your cause or to your project.
• Also list down all the benefits of your project or your cause. This is especially helpful if you are targeting people who you know are committed to a specific cause or who would be more inclined to support a certain project or organization.
• Give evaluative statements whenever possible to add depth to your letter.
• Be as honest as you possibly can and avoid giving vague or unspecific statements which may come across as unclear or doubtful to the readers.

Keep all these in mind and soon enough you’ll be making effective letters which readers would be reading all the way to the end. Now that you are well equipped with enough knowledge about letters of support, let’s take a look at some helpful hints in sending out your letters.

Helpful Hints in Sending Your Letter of Support  

Knowing all the useful information regarding letters of support and how to make them would guide you when you would need to make one for your organization or for a cause which you truly believe in. Now that you’ve made your letter and your proofread it more than once, you can start thinking about sending your letter. Before you do though, let’s take a look at some helpful hints to guide you in sending your letter:

• First you would have to think about when you are going to send your letter. The most ideal time to send your letter of support is about 3-4 months before you start your project. This would be early enough to give your potential benefactors time to prepare to send funds and enough time for you to gather the actual amount you need from all the people you’re asking financial aid from. It’s also not too early that your recipients will forget to give support since the project is still too far away.
• Put a lot of thought into who you will be sending your letter to. Different projects and different causes would call for different target people. Don’t go sending your letter to everyone you know as it might give a negative impression or impact. Instead, think about specific people who would most likely be willing to approve your grant or contribute financial aid to your cause. Be smart in making your decision so you don’t waste any effort trying to convince people who you know won’t be interested at all.
• Coordinate with everyone in your organization and discuss who to send letters to. It would be better for you to actually come together and make a decision about who you will be sending letters to. In doing this, you will avoid sending the same letter about the same project or cause to just one person. This would overload that person and might put him/her off from making a contribution as it may give the impression that you are too needy. Make sure that if different people are sending letters of support, those different people aren’t sending letters to the same recipients.
• Go for the traditional method and send your letter via snail mail. In these modern times where social media platforms and emails are used all too frequently when a person receives a letter in the mail, it becomes more memorable and would give a more lasting impression to the recipient.

These hints in sending your letter would add an extra push in ensuring the success of your request for financial aid.

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WTO / Letters and Emails / 12 Persuasive Letter of Support Examples (Grant, Financial)

12 Persuasive Letter of Support Examples (Grant, Financial)

Nonprofit organizations require funding to carry out their projects or programs. These funds are often acquired from donors or partners; however, they may not be enough to enable them to implement the projects. Applying for grants is an effective way for a nonprofit to obtain funding. Other than their application or proposal for the grant, nonprofit organizations can obtain a letter of support to try and increase their chances of being selected. The support letter writer must clearly understand what it is, its purpose, and how it should be written.

This article will help take you through everything you need to know about support letters.

What is It?

A letter of support is a document written by a third party to explain why a nonprofit organization deserves to receive funding for its programs and services.

It is written to boost the nonprofit’s application or proposal for a grant. In addition, the third-party organization or business writing the support letter is required to demonstrate that the nonprofit can successfully deliver on its promises and accomplish its mission.

Who Can Write it?

A letter of support should be written by an individual, business, or organization outside the nonprofit organization. It helps show that an outside party believes in the nonprofit organization’s ability to achieve its goals.

A partner to the organization, a significant funder/donor, a local business owner, a key stakeholder, a congress representative, or other foundation can write it.

It can also be written by a community leader that believes in the organization or people receiving services from the nonprofit .

It can also fall under two categories. The first is according to the partners’ knowledge who provide monetary aid to programs run by the nonprofit. The second is according to people who support the program idea.

Support letters that fall into the second category will be dependent on where the letter is sourced from:

• A letter of support from a collaborative partner helps show that the program will benefit the community it hopes to serve.
• A letter from a contribution supporter helps show that the program will receive tangible resources that can be deducted from the grant they are requesting.
• A letter from community leaders helps establish the proposal’s credibility while
• A letter from impacted constituents helps demonstrate the repercussions of the program’s implementation.

The primary purpose of a letter of support is to persuade a funder into providing the nonprofit with the grant. It is also aimed at showing the credibility and commitment of the nonprofit organization by demonstrating that it has established a good reputation with an outside party. It also shows that the nonprofit genuinely plans to collaborate with other interested partners to ensure the program’s success.

Finally, it helps back up the nonprofit’s qualifications and ability to implement the proposal successfully with the grant’s help.

Letter of Support Vs. Memorandum of Agreement

A letter of support and a memorandum of agreement may accompany the nonprofit’s proposal or application. However, they also have distinct differences based on the fact that they both serve different purposes. The significant difference is that a letter of support expresses support for an idea by the nonprofit. Its messaging is aimed at appealing to a potential guarantor.

On the other hand, a memorandum of agreement outlines tangible support that the writer is willing to provide to the nonprofit as a show of support, such as goods, services, or funding. Its messaging aims to appeal to potential guarantors and organizations that may be willing to partner with the nonprofit. The letter of support writer may or may not opt to use it as a memorandum of agreement; however, a memorandum of agreement is always considered a letter of support.

Pre-Considerations

Before the letter can be written, there are a few considerations the writer should consider. These considerations will help make the writing process easy. They will also guide the writer on what to include in the support letter.

These considerations include the following:

Review the application’s guidelines

The writer should review the application’s guidelines to obtain adequate information about the grant the nonprofit is applying for. The nonprofit should also provide the organization with  essential facts, statistics, and plans to ensure they are included in the letter of support. It enhances the writer’s credibility by showing that research on key details was conducted.

Create a list of key points

The writer should use the information obtained to identify and create a clear list of key points highlighted in the letter of support. The points can be backed up using statistics, facts, and anecdotes. The use of appropriate storytelling methods can also help keep the reader engaged in the presented points.

Develop an outline

Using the list created, the writer should develop an outline to ensure all the elements that demonstrate support for the nonprofit’s proposal are included in the letter. The most vital points should be indicated first as they are more impactful. Then, related points should be highlighted in the same paragraph to make it coherent.

Write a rough draft

Finally, a rough draft of the letter of support should be created using the outline. It acts as a guide on how the support letter will be written. The rough draft should incorporate phrases and keywords highlighted in the outline. Links between the supporting elements and key phrases should be created to help ensure that the guarantor understands how these details are related.

What to Include?

The writer of the letter of support should clearly understand the elements that should be included. These elements will help make the letter compelling. They will also enable the writer to convey the message of support clearly and effectively.

The elements should include the following:

The writer should begin with a header indicated at the top of the letter. The header should contain the date, name, and contact information of the recipient . In addition, a salutation that begins with ‘Dear’ should be indicated. The writer should also address the recipient appropriately by their last name using Mr., Mrs., Ms., or Dr.

Introduction

Next, the writer should write a compelling introduction. The introduction will help hook the recipient. It should contain the following information:

Introduce who you are and for whom you are writing

The writer should begin with a self-introduction. The self-introduction should outline the writer’s name and the company or organization they work for. The writer should indicate the nonprofit’s name who the letter of support is for. It will provide information on which nonprofit organization the letter will be referring to.

State your intention to write the letter

A statement explaining the purpose of the letter should then be indicated. The writer should ensure it is authentic and persuasive. This can be achieved by considering the nonprofit’s impact on the community through its services. The statement should only be a few sentences to help keep it brief.

Mention your relationship with the applicant

The introduction should also contain information on how the writer is acquitted with the nonprofit. The writer can opt to provide a brief history of how the relationship started. Programs that the writer’s organization and the nonprofit have collaborated on should be indicated. These details will increase the writer’s credibility.

The body of the letter of support provides context. The details indicated in the body of the support letter play an essential role in helping the writer appeal to the recipient.

The details should include the following:

• Write about the mission or project of the organization: The writer should provide information about the project or mission the nonprofit is seeking funding for. Showing knowledge about the project or mission helps show that the writer has invested in the nonprofit’s work. The details should include the mission and what the organization hopes to achieve.
• Explain why the nonprofit organization needs funds: An explanation for why the nonprofit is seeking the grant should be indicated. It should be clear and specific to help demonstrate that the nonprofit already has a plan in place. The writer should also indicate how the funds impact the nonprofit’s mission or project. Examples can be used to help support the impacts indicated in the letter.
• Elaborate on why they should consider your application: The writer should explain why the nonprofit’s application should be considered for the grant. Highlighting the project’s benefits will help the writer provide a comprehensive explanation. The explanation should be compelling to help increase the nonprofit’s chances of being selected.
• Explain how their funding matters: The body of the letter should explain how significant the funding is to the project or mission. For example, demonstrating how valuable the funding will help show the recipient that it will be vital to implement the project. In addition, the writer can use excerpts from a previous letter that successfully secured funding for the nonprofit.

Finally, the letter of support should be concluded by restating the critical points mentioned earlier. This will help emphasize the writer’s message. The writer should show gratitude by thanking the recipient for the time spent reading the letter. The writer’s name, contact details, and signature should be indicated at the end of the letter.

Letter of Support Template

[Your Full Name]

[ Position/Title]

[ Organization/Company (if applicable)]

[ Street Address]

[City, State, Zip Code]

[ Email Address]

[ Phone Number]

[Granting Organization’s Name]

[Granting Organization’s Address]

Dear [Granting Organization’s Name],

I am writing to you in my capacity as [Your Position/Title] at [Your Organization/Company], and it is with great enthusiasm that I extend my wholehearted support for [Non-Profit Organization’s Name] and their proposal submitted for your [Name of the Grant Program] grant. Having been closely associated with [Non-Profit Organization’s Name] for [duration of association], I have witnessed firsthand the dedication, impact, and transformative work they have undertaken in [describe the area of work, e.g., “community development,” “environmental conservation,” “education for underprivileged children”].

[Non-Profit Organization’s Name]’s project, [Project Name], is a testament to their commitment to [briefly describe the project’s goal or mission, e.g., “providing accessible healthcare to underserved communities,” “fostering sustainable agricultural practices among smallholder farmers,” “enhancing literacy and educational outcomes for marginalized youth”]. This initiative stands out for its [mention any notable features of the project, such as innovation, community involvement, sustainability, etc.], and I firmly believe that the support from [Granting Organization’s Name] would significantly amplify its reach and efficacy.

The importance of [Project Name] cannot be overstated, especially considering [mention any relevant statistics, research findings, or specific community needs that the project addresses]. By addressing this critical issue, [Non-Profit Organization’s Name] not only aims to [mention specific objectives or outcomes], but also to lay the groundwork for long-term change that aligns with both our shared values and the strategic priorities of [Granting Organization’s Name].

In my interactions with the team at [Non-Profit Organization’s Name], I have been consistently impressed by their [mention qualities such as expertise, passion, innovation, community engagement]. Their approach to [describe an aspect of their work, e.g., “collaborative project design,” “evidence-based interventions,” “inclusive community outreach”] has already yielded [mention any known results or impacts, if applicable], underscoring the potential for even greater achievements with the support of the [Name of the Grant Program] grant.

I am confident that [Non-Profit Organization’s Name]’s project will deliver substantial and measurable benefits, and I eagerly anticipate the positive outcomes that will emerge from their work. I encourage [Granting Organization’s Name] to consider this application favorably and to provide [Non-Profit Organization’s Name] with the opportunity to expand and deepen their impact through [Project Name].

Thank you for considering this letter of support. Should you require further information or wish to discuss [Non-Profit Organization’s Name]’s application in more detail, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].

[Full Name]  

[Position/Title]  

[Organization/Company]  

[Contact Information]

Letter of Support SAMPLE

Dear Grant Review Committee,

I am writing to you as the Executive Director of the Community Development Initiative, a non-profit organization dedicated to fostering sustainable growth and equality in education across underserved communities. It is with great enthusiasm and a shared vision for a brighter future that I extend my unwavering support for the grant application submitted by Hope Academy, a pioneering project aimed at establishing a school for underprivileged children in the underserved area of Better Future.

Hope Academy’s mission to provide quality education and holistic development opportunities to children who are most in need is not only commendable but also critical in bridging the educational divide that exists in our society today. Their comprehensive approach, which includes not only traditional academic learning but also life skills training, health and nutrition programs, and community engagement initiatives, sets a new standard for educational excellence and inclusivity.

The team behind Hope Academy, led by visionary educator Sarah Martinez, has demonstrated remarkable dedication and expertise in developing a curriculum and support system designed to meet the unique needs of their students. Their commitment to creating a safe, nurturing, and stimulating environment for learning is evident in their meticulous planning and community involvement efforts. I have had the pleasure of collaborating with Sarah on community development projects in the past, and her passion, innovation, and leadership have always resulted in meaningful and lasting impacts.

The establishment of Hope Academy in Better Future is poised to make a significant difference in the lives of hundreds of children and their families. By providing access to quality education, Hope Academy will not only empower individual students but also contribute to the long-term prosperity and well-being of the entire community. The potential for this project to catalyze positive change in Better Future and beyond is immense.

I strongly believe that the support of the Bright Horizons Foundation through the provision of the requested grant will be instrumental in bringing the vision of Hope Academy to life. Your commitment to enhancing educational opportunities for underprivileged children aligns perfectly with the goals of Hope Academy, and together, we can achieve remarkable outcomes that will resonate for generations to come.

I urge the Bright Horizons Foundation to consider Hope Academy’s grant application favorably and to provide them with the resources needed to make this transformative project a reality. I am confident that Hope Academy will exceed expectations and become a model for community-driven educational initiatives worldwide.

Thank you for considering this letter of support. Should you require any further information or wish to discuss Hope Academy’s project in more detail, please feel free to contact me at (555) 234-5678 or via email at [email protected].

Dr. Emily Thompson

Executive Director

Community Development Initiative

(555) 234-5678

[email protected]

Key Takeaways

This letter exemplifies an effective support letter for a grant application due to its comprehensive structure, persuasive language, and clear alignment of interests between the grantor and the grantee. Key aspects contributing to its effectiveness include:

Clear Introduction: It starts with the author’s introduction and the relationship to the applicant, establishing credibility and context for the support.

Alignment with Grantor’s Objectives: The letter emphasizes the shared vision between the non-profit, the project (Hope Academy), and the grantor’s mission, underscoring the synergies in objectives and values, which is crucial for persuading the committee of the project’s relevance.

Detailed Project Overview: It provides a concise yet comprehensive description of Hope Academy’s mission, approach, and programs. This detail helps the grant review committee understand the project’s scope, goals, and potential impact.

Leadership and Team Strength: Highlighting the qualifications and passion of the project leader and team assures the committee of the project’s successful implementation and management.

Community Impact: The letter articulates the significant, positive impact the project will have on underserved children and the broader community, addressing the transformative potential of education.

Urgent Appeal: The persuasive language used throughout the letter, especially in urging the grant committee to favor the application, emphasizes the importance and urgency of the project, compelling the committee to act.

Offer to Provide More Information: By offering further dialogue, the author shows openness and transparency, encouraging trust and facilitating any necessary follow-up by the grantors.

Professional Closure: The formal sign-off with contact information makes it easy for the committee to reach out, underscoring the author’s professionalism and commitment to the project.

Overall, the letter is a powerful endorsement that effectively communicates the project’s merits, the alignment with the grantor’s mission, and the profound impact the grant would have, making a strong case for financial support.

Free Templates

Given below are letter of support templates:

Tips for You

There are a few practices the writer should consider when writing a letter of support. These practices improve the quality of the letter. They will also help demonstrate the writer’s professionalism.

The practices include the following:

Consider your reader while writing

The writer should consider who is reading the letter. Considering who the reader is will help the writer tailor the information to them. The writer will also be able to incorporate information that the reader may have an interest in.

Follow the formatting guidelines

A font that is easy for the recipient to read, such as Calibri, Arial, Georgia, or Times New Roman, should be selected. A line spacing of 1.5 and a margin of 1 should be used to help space the paragraphs evenly. The letter also should be left-aligned. Lastly, the writer should ensure that the letter is only one page long.

Proofread the letter

Upon concluding the letter, the writer should proofread it to help identify and correct grammatical and spelling errors. It also helps the writer determine if the letter has adequate details. Another person can also proofread the letter on the writer’s behalf to identify mistakes.

Send the letter

Once the writer is satisfied with the letter, it should be sent to the grantor. The writer should also inform the nonprofit that the letter was sent to the recipient. The writer can either send the letter via email or certified mail.

Final Thoughts

A letter of support helps boost the nonprofit’s grant application or proposal. It is written by a third party outside the organization that has worked with it or benefits from its services. It shows that the nonprofit is qualified and capable of successfully implementing the project. The writer must clearly understand the application guidelines and the key points. The letter should contain information on a nonprofit’s mission or project and why it needs the funds. The writer can opt to use a template and review a letter of support sample to help ease the writing process. The writer must also ensure that proper formatting guidelines are adhered to to ease readability and give the letter a professional look.

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Summary. To write a letter of support , introduce yourself and then respectfully explain why the individual or organization you’re writing about deserves the reader’s backing. This letter can help students get scholarships, nonprofits get funding, and governments get reelected. Letters of support are important considerations to make when applying for a job , for acceptance to a university, or for an organization looking for funding to support a goal. The objective of these letters is relatively the same: to convince the person who reads them to take a specific action. Being able to write a successful supporting letter is a great skill to have. In this article, we will go over how to write one, give an example, and give you tips to write the best support letter. Key Takeaways A letter of support can boost a student’s, organization’s, or government’s credibility. Introduce yourself and then write your main points about why you support the individual or organization. Be persuasive, but brief and respectful in your support letter. In This Article    Skip to section What Is a Letter of Support? How to Write a Letter of Support Professional Letter of Support Example Tips for Writing an Effective Letter of Support Support Letter FAQ References Sign Up For More Advice and Jobs Show More What Is a Letter of Support?

A letter of support is a document used to bolster your credibility through a third-party testimonial. Letters of support are essential to students, businesses, and governments. For each, letters of support are used for different reasons.

For example, an organization or business might be looking for funding. A government may be applying for a grant to achieve a specific goal in a set amount of time. A student may be looking for their acceptance to a school, and a letter of support could help give them the additional credibility needed.

Letters of support can make or break an individual’s chances of getting what they want. That’s why you’ll want to make sure your letters are both effective and persuasive .

Make sure you know what your specific goal is so that you can best instruct the narrative, whether you are writing one or requesting one.

How to Write a Letter of Support

Although it may seem simple and straightforward to write a letter of support, there are a few details to be aware of before you dive in. Remember, writing a persuasive letter is the best chance you have of getting financial support for the goal you’re trying to achieve.

The header. Start the letter of support by including a heading on the top-left side of the letter. Here you can include the writer ’s name, institution, and the date of writing.

Salutation. Put the correct salutation in your letter, and be sure you are addressing the recipient correctly. Research to find out if they go by Dr., Mrs., Mr., or Ms., and address them with, “Dear.”

The introduction. The first thing you’ll want to do is introduce yourself . Who are you, and why should the reader care?

Next, be sure you clearly state your intent in the first few sentences and highlight your relationship with the applicant or the importance of your cause.

The body. The body of the letter should answer the question, “Why?” Whether it is what a student was like in class or why funding is necessary for a new initiative, it should clearly and articulately answer the “why” for the reader.

The conclusion. The ending of your letter of support should summarize your key points and restate the value of their support while offering any final details that could sway your reader.

As a best practice, a letter of support should be no longer than two pages in length, except for specific circumstances. Be sure to either ask for or provide any additional details or requirements that must be in the letter before the writer begins their process.

Letters of support can make a massive difference for applying students or certain causes, so it’s important to make sure you’re articulating your key points effectively. Use the template above as a starting point, but make an effort to personalize the letter as much as you can.

Professional Letter of Support Example

When requested and submitted, letters of support can be extremely influential in determining an acceptance or whether your project is worthy of funding.

Consider three parts – your opening, which identifies the project and who you are supporting, a middle that indicates the relationship between the writer and the funding effort, as well as closing remarks .

Lastly, remember to ensure all letters of support are addressed to the same person at the same address and that all terminology such as project or company names is being used correctly.

Letter of Support Sample Teresa Morris Lego Company 1275 Peachtree St. NE Atlanta, GA 30309 Dear Mrs. Morris, I am pleased to be writing a letter of support for my colleague Alyssa Bauble’s proposal for the development of the Boys Girls Club of America to the Lego Company to fund the Choice Program to encourage secondary schooling for low-income children. We strongly support this grant application and the focus on encouraging our city’s children by increasing access to affordable or free schooling options. As an organization whose mission is to better the lives of the youth across America through creativity and play, we know your true passion is fostering the brilliant minds of tomorrow. We’ve long admired your initiatives across your organization to fund projects that have greatly benefited the children of our country. Through this letter, we acknowledge the specific roles and responsibilities we will fulfill in this partnership. In the event you agree to the funding, we would expect our role in this project to include: Forming a true partnership to grant access for low-income youth to apply for scholarships or receive grants to attend secondary schooling. Gathering input from the children on ways to improve in the future. Study this roll-out as a national benchmark to model other programs with the potential to spread across the country. Creative and innovative ideas on how best to encourage membership. The Boys Girls Club of America will take responsibility to lead the Choice Program’s overall goals and strategy, as well as the day-to-day operations. We look forward to working with you in educating the youth of our communities. Sincerely, Lara Michigan Senior Director, Club Activities Boys Girls Club of America

Tips for Writing an Effective Letter of Support

Because this letter is so important, there are a few details you’ll want to take into consideration when you ask someone to write one or write one yourself:

Keep it short. When crafting your letter of support , ensure you are as concise as possible. Use short phrases when you can and direct language that gets to the point quickly.

Use proper formatting. An important letter requires attention to detail. Remember, first impressions are everything. Be sure that you format your letter, so it’s as visually appealing and easy to read as possible.

Proofread. Since first impressions are everything , make sure you proofread your letter for any spelling or grammatical errors. If your letter is dotted with mistakes, it will tarnish the letter’s credibility and be a turn-off for your reader.

Be persuasive, but not pushy. Because this is a persuasive letter, you’ll want to make sure that comes through in the tone of your letter. Be sure to stay away from pushy or rough language.

Try not to stress fundraising. Making fundraising the focal point of your letter could be a detriment to your cause. Instead of focusing on the money, keep your primary focus on the support you need for the proposed projects, such as education support.

Give them an out. As with any letter of request , it’s essential to ensure your reader has a way out, should they choose not to participate.

Support Letter FAQ

What is in a letter of support?

A letter of support contains an introduction of the writer and several persuasive main points. Whether it’s talking about how great the student was in class or how effective a nonprofit is, a support letter is trying to get the writer and the reader on the same page as far as the credibility of the letter’s subject.

Why is a letter of support required?

A letter of support is required to back up your claims about your credibility on an application. Students, businesses, nonprofits, and governments can benefit from letters of support when they’re applying for universities, scholarships, grants, or other programs.

Some applications may even require a support letter.

Who should write a letter of support?

Qualified people who have interacted with and are in support of the individual or organization they’re writing about should write a letter of support. Often organizations and individuals will ask you to write a letter of support, or you can offer them one for them to use if they want to.

Tufts Office of the Vice Provost for Research – How to Write an Effective Letter of Support

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Caitlin Mazur is a freelance writer at Zippia. Caitlin is passionate about helping Zippia’s readers land the jobs of their dreams by offering content that discusses job-seeking advice based on experience and extensive research. Caitlin holds a degree in English from Saint Joseph’s University in Philadelphia, PA.

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Sample of Letter of Support for Visa Application: Free & Effective

In this article, I’ll guide you through a detailed, step-by-step process to write an effective letter of support for a visa application, including customizable templates to get you started.

Key Takeaways: Understanding the Purpose: Learn what a letter of support for a visa application is and why it’s important. Step-by-Step Guide: Follow a comprehensive guide to writing an effective letter. Free Template: Use the provided template to simplify your writing process. Real-Life Examples: Gain insights from examples based on actual experiences. Tips for Success: Discover key tips to enhance your letter’s impact.

Understanding the Purpose

A letter of support for a visa application is a document that provides additional assurance and details about the applicant.

It typically comes from a friend, family member, or employer and offers insights into the applicant’s character, purpose of visit, and plans during the stay.

Why is it Important?

• Strengthens the Application: It adds credibility to the applicant’s intentions.
• Personal Touch: Offers a personalized perspective on the applicant.
• Addresses Potential Concerns: Helps clarify any uncertainties visa officers might have.

Step-by-Step Guide to Writing the Letter

1. Start with Personal Details:

• Your name, address, and contact information.
• Your relationship with the applicant.

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2. Introduction of the Applicant:

• Full name of the applicant as in their passport.
• Your personal connection and how long you’ve known them.

3. Purpose of Visit:

• Clearly state the reason for the applicant’s visit (e.g., tourism, business, family visit).
• Mention the planned duration and dates if known.

4. Assurances and Support:

• Confirm your support (accommodation, financial, etc.).
• Address the applicant’s plan to return to their home country.

5. Closing Remarks:

• Reiterate your support and confidence in the applicant.
• Provide your availability for further queries.

6. Signature:

• Sign the letter to authenticate it.

Sample of Letter of Support for Visa Application

[Your Full Name] [Your Address] [City, State, Zip] [Email Address] [Phone Number] [Date]

To Whom It May Concern,

I am writing to support the visa application of [Applicant’s Full Name]. My name is [Your Name], and I am a [Your Relationship with the Applicant] of [Applicant’s Name] for [Number of Years/Months].

[Applicant’s Name] intends to visit [Country] for [Purpose of Visit], from [Start Date] to [End Date]. During their stay, they plan to [Briefly Describe Activities or Plans].

I would like to assure that [Applicant’s Name] will be staying with me at my residence located at [Your Address]. I am fully prepared to provide for their needs during their visit, including accommodation and financial support if necessary.

I am confident that [Applicant’s Name] will comply with all the visa regulations and return to [Applicant’s Home Country] as planned. Please feel free to contact me if you need further information or clarification.

Thank you for considering this application.

Sincerely, [Your Signature] [Your Full Name]

Real-Life Example

In my experience, a well-drafted letter played a pivotal role in the successful visa application of my friend, Maria. Her purpose was to attend a conference, and the letter highlighted her professional background and the importance of the event in her career, which added significant value to her application.

List of Essential Elements:

• Clear Purpose: Indicate the specific reason for the visit.
• Personal Connection: Show your genuine relationship with the applicant.
• Support Details: Mention how you will support the applicant during their stay.
• Return Assurance: Highlight the applicant’s intent to return to their home country.

Tips for Success

• Be Honest: Provide truthful information.
• Keep It Concise: Stick to relevant details.
• Professional Tone: Maintain a formal and respectful tone.
• Proofread: Check for errors before sending.

Visa Application Checklist Generator

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Frequently Asked Questions (FAQs)

Q: What is a Letter of Support for a Visa Application?

Answer: A letter of support for a visa application is a document provided by someone who knows the applicant, often a friend or family member, to help strengthen their visa application. 

In my experience, this letter detailed my relationship with the applicant, their purpose of visit, and my assurance of their compliance with visa terms. It made a significant difference in the approval process.

Q: How do I write an effective Letter of Support?

Answer: To write an effective letter of support, include specific details about your relationship with the applicant, the purpose of their visit, and their character. 

When I wrote one, I made sure to emphasize how well I knew the applicant and their reasons for traveling. Keeping the letter concise, factual, and heartfelt is key.

Q: Who should write the Letter of Support?

Answer: Ideally, the letter of support should be written by someone who has a close relationship with the applicant, such as a family member, friend, or employer. 

When I needed one, I asked my brother, who is a U.S. citizen, to write it. His status and our familial relationship added weight to the application.

Q: Is a Letter of Support mandatory for a visa application?

Answer: A letter of support is not always mandatory, but it can be incredibly beneficial. In my case, while it wasn’t required, it significantly helped in demonstrating my ties and intentions. 

It acts as a character reference and can provide additional assurance to the visa officers about the applicant’s credibility.

Q: What information should be included in the Letter of Support?

Answer: The letter of support should include the writer’s relationship to the applicant, the purpose of the visit, the applicant’s intended length of stay, and any assurances regarding adherence to visa regulations. 

When I wrote one, I also included details about my financial support and accommodation for the applicant, which provided further evidence of a well-planned visit

Exceptionally informative and well-organized, providing straightforward advice and useful strategies for composing an effective visa application support letter

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Documents , Letter Templates

Letter Of Support Templates [How to Write + Samples]

A letter of support is crucial to a non-profit organization, a student, or an individual seeking to secure a grant from its partners, donors, or individuals interested in supporting them. A support letter is considered a testimonial. This helps explain why the mentioned organization or individual deserves to be granted the requested funds. In addition, it is an efficient way of showing the grant provider why they should support and believe in the course and mission of the company or the research project of the student.  

Writing a support letter for an organization you believe in is essential. This builds and reflects positively on the reputation of the organization that is asking you for a support letter and also on your company. In this article, you will learn more about a letter of support, its importance, and what to include when preparing this document.

Letter of Support Templates

You can download the following templates for free:

What is a Letter of Support?

A letter of support is a written document explaining why you support a particular organization, individual, or idea.

For a non-profit organization, the letter supports the organization’s claims, which boosts its chances of getting a grant from investors, partners, and well-wishers. Note that you should submit the support letter directly to the organization’s management for evaluation and review before reaching the partners and other entities that support the cause of the business.

For an individual, it plays a crucial role in ensuring they get the financial aid they need. The aid can be in the form of a loan or a student scholarship. It is a testimonial used to show that an individual or organization deserves to be considered for grant funds or any other financial aid.

Moreover, it implies that the individual or organization being supported has the potential to provide and deliver whatever they are proposing. Therefore, before creating and submitting this letter, it is essential to research and gather important information that will help you accurately depict the organization positively. Additionally, the letter should help convince the target audience to offer a helping hand.

Who Writes Letter of Support?

A letter of support can be written by anyone who feels the need to offer assistance and recommendation to an individual or a business. Organizations can request support letters from you if you have excellent and vital work relationships with them.

Additionally, those benefiting from the services offered by the non-profit organization can write a thank you letter to you to show their appreciation. People who can write it for the organization may include the grantee’s partners, community members, investors, and other organizations.

Purpose of a Support letter

The essence of the support letter is to boost the chances of an individual or organization getting financial aid. The letter shows the donors and investors that the project being proposed is genuine and has the potential to have a significant impact upon its completion. Additionally, with individuals or entities like you supporting a particular organization or students, it will show the donors and grant providers that the proposed project will likely significantly affect the community.

Therefore, the letter is designed to prove the sincerity of the organization and its proposed project. Additionally, the letter shows the organization’s commitment to the project. Also, it shows how committed the applicant is to attaining the proposed project’s objectives.

How Does a Letter of Support Work?

A support letter works by elevating the grantee’s chances of getting a grant. The letter depicts what you think about them and their projects. The letter best describes the organization’s trustworthiness and ability to complete its proposed project once they receive financial aid. Additionally, the letter shows the grant providers that the applicant has a good reputation and that the community believes in their projects. Finally, the letter will describe the applicant’s credibility.

Letter of Support V/S Other Documents

A letter of support may be confused with other official documents that offer and contain similar information.

Here are the differences between a support letter, a letter of recommendation, and a memorandum of agreement:

Letter of support v/s Letter of recommendation

A letter of support is usually attached and submitted together with the grant proposal. Additionally, the letter is written and prepared by individuals or organizations looking to support the grant applicant. In most cases, a support letter shows that you are committed and believe in the cause and ideas of the organization or individual you are supporting.

On the other hand, a letter of recommendation is usually sent separately from the application letter. Therefore, when preparing a recommendation letter, you must be aware of the qualifications and personal details of the applicant. Note that, as a recommendation letter writer, you are not directly involved in the application process.

Letter of support v/s Memorandum of agreement

A memorandum of agreement may accompany a grant proposal or application. It is attached to the grant proposal and sent to the grantors and partnering organizations as a supporting document. Additionally, it can act as a letter of support as it is used to outline the expectations of the financial support a grantee is looking for.

Consequently, the letter may or may not be similar to a memorandum of agreement. This letter is meant for potential donors/grantors and is permanently attached to the grant proposal. It is always prepared by an outside individual or organization looking to convince the grantors that the applicant is genuine and worthy of funding.

Some Pre-Writing Practices

Before writing your letter, you need to consider certain practices to ensure careful planning. These pre-considerations will help you understand how you can start writing an effective letter that will benefit the company applying for a grant.

Below are some pre-writing practices for a support letter:

Review the grant application guidelines

Start by reviewing the grant application guidelines to ensure you gather all the necessary information to write a proper letter. You can also ask the non-profit organization, asking you to write a letter to provide you with details about their organization. With such information, your letter will be well-detailed and effective in convincing the grant provider to provide the required funds to the applicant.

Know your audience

You also need to know and understand your audience. This way, you can easily customize your letter to send to the grantor. With proper research about the grantor, you will be able to include information that resonates with them, such as previous accomplishments or the financial standing of the non-profit organization. If you include the kind of information the audience likes to read, the letter will easily convince them to provide the grant.

Brainstorm ideas

The third thing you need to do before writing the letter is to brainstorm ideas. You need to know all the details you want to include in the letter, such as data, anecdotes, facts, or even statistics. With proper brainstorming, you can quickly identify how to convince the grantor about the value of the mentioned project. Ensure you write down all your ideas.

Create a list of key points and develop an outline

You will need to identify and create a list of key points from the ideas you brainstormed. Then, you need to include these essential details in an outline that will help you write a proper support letter. You should choose only the most impactful points that align with your ideas for the letter. At this point, you can select engaging storytelling techniques, create meaningful paragraphs and organize your work to ensure that all your elements are included properly and cohesively.

Craft a rough draft

Finally, create a rough draft of your support letter using your outline. The rough draft should contain complete sentences based on the ideas in your outline. Also, try and link together the elements and phrases to form paragraphs that can be understood. Always add transitional words and phrases between your paragraphs to correlate ideas properly.

How to Write a Support Letter?

When writing a support letter, the following essential sections must be included to make your document effective:

Provide the header

Start by preparing your header. In this section, provide your complete information as well as of the recipient. As a sender, ensure that you include your organization’s name in full, the logo, ABN and/or incorporation number, website address, postal address, primary email address, and the main telephone number.

Once you include your information, ensure that you include a date using the extended format to make it easier to understand. Then, proceed to include the recipient’s/grantor details.

Once you have written the recipient’s details, proceed to include a subject line that provides a reference to the reason why you are writing the letter, that is, Support letter for a grant applicant. For this subject line, you can either include the project name or the grant name. After that, add a salutation line: Dear [Name] or Dear [Sir or Madam] . Finally, ensure that your letter of support is always written on your organization’s letterhead.

Write the introduction about your organization

The next part is the introduction which should provide details about your organization. This section should be brief, about 30 to 50 words, and 2 to 3 sentences long. In this section, you need to provide your organization’s authority and relevance to the project that needs a grant. Again, avoid including too many details about your organization.

Explain why you will support the project

The third section of your letter is the most crucial part. Here, you should explain why your organization supports the mentioned grantee’s project. Ensure that you provide exact details when explaining your reasons. Also, you can mention if your organization is supporting the project through funding, providing labor, volunteer work , or any other way. In this section, you must request the grantor to support the grantee.

This section is meant to show the grant provider that you believe in the project’s value; hence, convince them to provide the required funding. Finally, apart from just your organization, ensure that you explain how and why you expect the project will benefit other community groups, residents, and other groups.

Wish the grantee well

For the last section of your letter, you should speak well for the grantee to show the grantor that you support them fully. This is meant to remind the recipient of the letter about the grant application and emphasize how significant the funding is for the project’s success. Nevertheless, if your letter is already too long, avoid this section and pass your wishes in a single line.

Include signature and title

The letter is a formal document, meaning you should have a proper sign-off at the end. Do not forget to include a professional complementary close. You can use ‘ Yours faithfully’ if you addressed the letter as ‘ Dear Sir/Madam ’ or ‘ To Whom It May Concern .’ If you addressed the letter using the recipient’s name, ‘Dear [Name]’ , then it is best to use ‘ Yours sincerely .’  Finally, this section should include your signature as well.

Tip: If you are requested to write a letter of support and choose not to write it, you should find a way to reject the request politely. In most cases, the project might not have the same goals as your organization, or you might not be in a position to write a proper support letter. In other cases, the period available before the deadline may not be sufficient for you to write the letter, or you might be preparing the same grant application for your project. Whatever the reason, ensure that you politely decline the request as quickly as possible and inform them with a quick explanation as to why you cannot accept the request.

A Letter of Support Sampl

XYZ Limited Company

Company Number: 12345679

www.xyzlimitedcompany.com

111 River Avenue, MA

[email protected]

990-999-9990

November 5, 2022

Mrs. Ha-ri Rochu

Brazen Company

043 Lola Road, EA

RE: Grant Application for Alternative Transportation within the City

Dear Mrs. Ha-ri Rochu,

I am pleased to be writing a letter of support for the grant application being submitted by ABC Company. Our company, XYZ Limited Company, focuses on products, services, and projects that aim at saving the earth. We mainly venture into activities that reduce the carbon footprint of the earth.

The project being engineered by ABC Company also aims at improving the earth’s condition. We fully support their mission as it aligns with the work, we have been doing for 15 years. I will encourage you to support ABC company in this great project. Because their project to encourage the community to use alternative transportation such as walking, cycling, use of public transportation, and carpooling will not only benefit the residents but also reduce environmental pollution within the city, which will support our project of reducing the earth’s carbon footprint. 

On behalf of XYZ Limited Company, we wish ABC Company well with its grant application to facilitate the alternative transportation project. Please get in touch with me directly at my email address at [email protected] .   

Yours faithfully,

[Signature]

Consider the Following Things

When writing a support letter, there are practices that you should consider if you wish to prepare adequate and proper documentation.

These practices include the following:

Decide on a document format

Ensure that you use the Portable Documentation Format (PDF) for your letter. This ensures no changes can be made to the document; hence, the content, formatting, and layout remain the same. This means your document can be easily opened on different computers. Unless you are instructed to use a different format, the PDF style is the format you should always choose.

Keep copies 

Ensure that you have a copy of the support letter before sending it. You need to have both the original document and the PDF you sent. Having a copy means having a reference document for future purposes. This will make work easier for you when you want to write a letter of support for someone else.

In addition, it is essential to keep a copy since you might want to update the document by changing the date or by changing the address and preparing it for another grant provider. Keep the copies for as long as possible since you can use them for up to 6 to 12 months old.

Make it short

Your letter of support should be short, usually between a half page long and a single page. However, some cases might allow you to write a longer letter than a single page. To ensure you maintain a brief and concise letter:

• Use shorter paragraphs
• Remove blank lines between paragraphs by setting it at 8 or 9pts, but not less than 5pts
• Reduce the line spacing to at least 0.9 lines
• Reduce the font size to as low as 11pt for the body section
• Reduce the margins but not lower than ½ inch or 1.2cm
• Reduce your letterhead details if allowed by your corporate identity standards.

Proofread and send your letter

Finally, ensure that you proofread your letter before sending it. You can check for sections that need additional information and those that need less information. Ensure that you also check for spelling, grammatical and punctuation mistakes. In other cases, you can ask your colleagues at the organization or the company asking for your support to review the letter and highlight the mistakes for you to correct.

• Letters of support are written by people or entities that support the mission of a business or a student’s project.
• Support letters are attached and submitted together with the grant proposal and may be required by a grant provider before allocating the requested funds.
• The letter should contain accurate details of the individual or business and a description of the project you are supporting.
• In some cases, the letter can highlight an agreement between two parties working together. In other words, the letter can be used as a memorandum of agreement.
• For writing a support letter, it is necessary to keep it short, precise, and straight to the point. It is essential always to use a formal tone.
• Finally, always make sure you go through the grant application guidelines to write a letter that is in line with the provided instructions. This will increase the chances of the company getting the needed grant.

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30 Editable Letter of Support Templates (+Examples)

A letter of support template from any organization, institution or person, expresses the intent to support a purpose or cause. In general, the letter must describe your involvement with the community or organization while explaining the support will help solve a problem or address a need.

• 1 Letter of Support Templates
• 2 What should be included in a letter of support?
• 3 Letter Of Support Examples
• 4 How do you write a letter of support?
• 5 How do I write a letter of support for a colleague?
• 6 Affidavit of Support
• 7 How do I write a letter of support to a family member?

Letter of Support Templates

What should be included in a letter of support.

A letter of support examples discusses ways of providing support, sponsorship, donations , and more with the purpose of encouraging the recipient to get back to you. It can also serve as a document to support someone applying for a job , a loan , and more. When creating a letter of support template, there are a few pieces of information that you must include:

• A professional introduction To create an effective letter, you need to write an attention-grabbing introduction. This will capture the attention of the reader while encouraging them to continue reading all the way to the end. A good introduction must include details about the person or cause you’re supporting.
• An informative body It is in this section of the recommendation letter that you will explain why you’re writing the letter in the first place. For instance, if it’s a sample letter of support for individual, you can provide qualifications that make them stand out from the competition. You can also demonstrate how the individual can integrate well into the company’s working system (if they’re applying for a job). If your support letter is for a grant, then you can talk about your purpose for wanting to get the grant.
• A conclusion to establish a connection Avoid using generic conclusions in the letter as these might cause the reader to bypass your letter. You want to establish a connection with the reader and you can do this by thinking creatively.

Letter Of Support Examples

How do you write a letter of support.

One of the most important parts of the process of applying for a grant is the creation of a support letter template because the letter demonstrates to the potential funding bodies your credibility as an applicant, your credentials, and your reasons why you deserve the grant.

Moreover, the letter also aims to persuade the funding parties that the cause for which you will use the funding is both noble and beneficial, not just to you but to your community as well.

An effective letter of support template should have a persuasive nature as this significantly increases the chances of acquiring the grant. But as a grant applicant, it’s not required for you to write the letter. It can be your mentor, the principal of your college or any other person who can support you. Here are some tips for writing this letter:

• Start by typing the date at the top-left side of the document.
• Skip one line then type your full name, address, and your job title.
• Skip one line then write the recipient’s full name, address, and job title.
• Skip one line then address the recipient with a proper salutation.
• Skip one line then write the first paragraph. Introduce yourself to let the recipient know who you are or how you’re to the applicant of the grant. Then include a statement about the cause for which you’re requesting financial support.
• The next paragraph indicates your relationship with the grant applicant or your status in the organization.
• Finally, compose a closing paragraph to establish a connection.
• Sign off your letter with your name then affix your signature to it.

How do I write a letter of support for a colleague?

One of your colleagues may ask you to write a letter of support example for a specific purpose. To write this letter for a colleague, you must follow the aforementioned instructions. Also, make sure that your letter of support template includes the following:

• An official format Most professional organizations use a standard business format although some recruiters provide their own formatting instructions. This, however, is just a test to check whether you’re following instructions or not.
• Your colleague’s achievements One great way to ensure that the limelight goes towards your colleague is by demonstrating their achievements in a professional letter. If your colleague is a beginner, it’s important to confirm their qualifications first. Being an industrious, exuberant, and organized person are very desirable traits worth mentioning in your letter. In addition, if your colleague also has previous accomplishments like certificates or accolades, you should emphasize these too. Remind your colleague to attach copies of these achievements to serve as proof.
• Keep your letter brief and simple It is important that your letter is both kept brief and meaningful at the same time. An effective letter is very concise but still expresses exactly your purported goals are and how your colleague will be an asset to the company they’re applying to.

Affidavit of Support

How do i write a letter of support to a family member.

You can also write a support letter template for a member of your family, especially one who will attend college and other educational programs . Remember that this type of letter is a declaration that you will support a cause or a person.

In this case, you will be the author and you’re willing and able to pay for the college education of one of your family members – like a sibling, a niece or a nephew. Committing to this can help your family member avoid getting into huge debts for their college education.

This means that they will be financially better off after they graduate compared to students who take loans. There are also other reasons why family members may need a letter of support template like if they’re applying for a visa. Here are a few pointers to consider when writing the letter:

• You should follow a formal business letter format. State that you pledge to provide financial support to the applicant.The letter must contain all of the significant details like the applicant’s name, your names as the person giving support, and even the financial support you will provide.
• Since this letter will come from you, not an organization, you need to include your bank statement that proves that you can make the commitment.
• You must also sign the letter to make it official and legally binding.

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How to Write an Effective Letter of Support

Letters of support from collaborators and consultants.

The following suggestions are for grant proposal letters of support from consultants and collaborators. Funding agency guidelines (e.g. NIH , NSF , other) and funding opportunity requirements take precedence over these suggestions.

If you need a letter of support, we recommend that you offer to draft the letter for your collaborator(s)/consultant(s). Providing a draft will help achieve two important outcomes:

• That the letter of support will contain all of the information you need, and
• That you will get the letter back from your collaborator(s)/consultant(s) in a timely fashion, assuming you give them enough lead time. We suggest 2-3 weeks.

Drafting your own letters of support also serves another important purpose. It can give both parties an early warning of unrealistic expectations. It is a vehicle for negotiating exactly what services, reagents, or expertise will be provided to support your work. Note that drafts of Letters of Support may need to be reviewed for compliance by the appropriate Tufts office before sending to your collaborator(s)/consultant(s).

The goals of a letter of support are to:

• Specify what the collaborator(s)/consultant(s) will contribute to the research
• Convince the reviewer that the collaborator(s)/consultant(s) will fulfill the request
• Convey enthusiasm for the work
• Lend credibility to your proposal

Letters of support should:

• Be unique and written from the point of view of your collaborator(s)/consultant(s)
• Be on institutional letterhead and signed by the appropriate party (someone authorized to make the commitment of support)
• Be addressed either to the PI of the proposal or to the granting agency – check the guidelines of the specific grant and/or agency
• Be focused on requested topics and not contain details that are expected to be in the research description section (this is required by NIH and a good idea for most agencies)
• Address any specific guidelines (e.g., particular assurances) required by the funding agency or the university, as outlined in the Funding Opportunity Announcement (FOA) or as requested by your Research Administrator.
• 2020 NIH Research Forms F indicate that letters of support from consultants should include rate/charge for consulting services, level of effort, and if access to core facilities will be provided as a fee-for-service.
• Most NSF letters of collaboration have a specific, one-sentence, template that should be used unless the solicitation states otherwise; see the 2020 NSF PAPPG .

Be sure to follow all FOA, funding agency, and Tufts University guidelines. Beyond that, as long as your letter demonstrates specifically what your collaborator(s)/consultant(s) will be contributing to the project, there is no one way to draft a strong letter of support. One format that you might consider in the absence of specific agency guidelines follows.

Example Letter of Support Format

First Paragraph  (1-3 sentences)

• Statement of support for the project/research – use words that convey enthusiasm
• Identify the research project by name/title

Examples: “I am pleased to support your research proposal titled xxxx.” “Your proposal to do xxxx has my enthusiastic support.”

Body Paragraphs  (1-3 paragraphs, or more as necessary)

• If applicable, state how the goals/research of the collaborator(s)/consultant(s) are well-aligned with the goals of the proposed research. What is the collaborator’s motivation to work with you?
• State as specifically as possible the role of the collaborator(s)/consultant(s) in the project.
• What is their relevant experience/expertise? Have they previously worked on a similar project? Do they have a successful track record?
• Do they have specialized equipment or reagents? Other resources?
• If you have worked with this collaborator before, be sure to say so! It demonstrates that a productive relationship has already been established.
• Be sure to include all information required by the funding agency; for example, for NIH, the rate or charge and level of effort for consultant services.

Last Paragraph  (1-3 sentences)

• Include a cordial closing. The level of formality should be determined by the level of personal relationship between the PI and the collaborator(s)/consultant(s). If you know each other very well, it can be less formal.

Examples: “I look forward to collaborating with you on this work.” “Best of luck with your grant application.”

Last updated: May 2020                                                     

Source: OVPR Research Development , Tufts University

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How to Write a Convincing Letter of Support for Grant

Published on 09 Nov 2022

Applying for a research grant is a daunting task. Between the main research proposal and all of the additional documents required, it can be overwhelming. While some people enlist the help of professional grant writers , many others turn to Google (which may be how you found our blog). 

In this article, the focus is on an important part of that grant application process: Requesting and writing letters of support.

If you’re seeking a letter of support or have been asked to write one, don’t leave it until the last minute. While it may seem like a simple, supporting document (pun intended), well-written proof from the right people can get a grant applicant those final few steps across the approval line.

What is a letter of support for a grant?

A letter of support is an important argument in favour of a research proposal. It lends credibility to a grant application in several ways:

• Provides a third-party testimonial that backs up the applicant’s claims and promises.
• Shows that other organizations or individuals believe in the research proposal.
• Gives examples of the writer’s commitment (i.e. money or resources) to the project.
• Demonstrates a genuine and enthusiastic collaboration between the involved parties.

This letter can be written by a variety of people. But, writers tend to fall into two categories: (1) partners providing monetary or in-kind support and (2) influential people or organizations that believe the research project is worthwhile. For example: An applicant may seek support from a partner organization, an outside business, another major funder of the research project, or key stakeholders (including community leaders and individuals who will be impacted). 

How to request a letter of support for a grant

If you’ve been asked by someone to write a letter of support, then you can skip to the next section. However, if you’re here because you’re applying for a grant that requires you to submit a letter of support (or several), this section is worth noting. 

How you request a letter of support makes a difference. So, whether you’re the principal investigator (PI) in an application or someone assisting them, here’s the steps you should take: 

• Make a list - In the academic world, as in any industry, it’s often about who you know. Even if you wish research could speak entirely for itself, you’ll have to reach out to at least one individual (more likely several) to get proof of support.
• Set up meetings - Explain your project in detail and ask if each person would be willing to write you a letter of support. Don’t just assume they will.
• Provide important information to include - If someone agrees to help, make it easier for them by highlighting the info they’ll need. This could include: a project summary, details of the funding agency, how the research supports the interests of the funder, and how the grant can help the writer or their organization.
• Discuss any disagreements - In the support request process, you may realize that your understanding of the collaboration is different from your collaborator’s understanding. Be sure to sort out any disagreements now so that you go into the grant proposal fully aligned.
• Give a reasonable timeline - Ensure that the person who is writing the letter is aware of when you’ll need it back to include it with your grant application. Be considerate of the writer’s schedule and give them at least 2-3 weeks to prepare the letter.

All grant applications have different requirements. So, before you begin requesting or writing a letter of support, review the funding agency’s guidelines first and foremost.

What is the difference between a letter of support and a letter of recommendation?

In the midst of a grant application, it can be easy to get your wires a little twisted on what’s what, especially when distinguishing between letters of recommendation vs. support. Some funders expect both, but most will be looking for the latter. To help you out:

A letter of recommendation… 

• Is primarily requested in scenarios related to career development (like applications to fellowships or other programs).
• Requires the writer to be familiar with an applicant's qualifications, but does not require them to be involved in the project.
• Is submitted separately from an application.

A letter of support…

• Demonstrates the writer’s commitment and role in the project.
• Requires the writer to be a significant contributor or stakeholder in the research.
• Is submitted as part of a grant application.

How to write a letter of support

A letter of support should include a few key sections. Here’s an in-order outline to use if you’re the writer (plus a few bonus tips to help with the writing process):

• Header - At the top of the letter, include your name, institution, and date of writing. This may already be included as part of an organizational letterhead (which you should use if you have one). Include the recipient’s name and contact information in the line below. The letter may be addressed to the reviewer at the funding agency or to the person applying for the grant.
• Salutation - How does the recipient of the letter prefer to be addressed? Include this at the start (e.g. “Dear Dr. Strange,” or “Dear Mrs. Robinson,”). Avoid using “To whom it may concern.”
• Opening statement - Introduce yourself (i.e. Who are you and why should the reader care?). State the intent of your letter clearly and succinctly. Highlight what you know about the project and the value you see in it.
• Key points of support - This is the main body of the letter. Justify why funding is needed for the research project and how it will benefit you and others. Emphasize your belief in the research and its results. Discuss expected outcomes and be clear on the kind of support that you will be providing to the project. Try to anticipate and address questions that the funding agency may have for you.
• Closing statement - Summarize your key points. Convince the reader of your enthusiasm for the project. If you’re addressing the letter to the applicant (instead of the funding agency), you may want to add a note here wishing them well in the application process.
• Sign off - End with a polite close (e.g. “Sincerely,”) and be sure to actually sign the letter. Include your full name and title below the signature space. Provide further personal contact details if you can’t be reached at the number/email on your organization's standard letterhead.

Even if it’s a good start, including all the sections above isn’t a surefire way to write a convincing letter of support. So, here’s a few other tips to help…

• Start with key talking points - Draft your first version of the letter in bullet points. With an outline of important information that you want to include. Then, sweep through and write the “real first draft” without having to worry about missing something.
• Watch that page count - Keep to a single page if possible (two maximum). It can be tempting to include everything you think is even slightly relevant. But, that will only drown out the most important parts. For reviewers reading through mountains of application material, shorter is definitely sweeter.
• Enlist some grammar help - Consider getting Grammarly (or a similar free software) to help carry some of the load of all that wordweaving and editing.
• Check (and double-check) grant requirements - Many funding agencies provide a list of rules for applications (like this helpful outline from the Canadian Institute of Health Research). So, whatever you’re applying for, be sure to review the preferences that have been highlighted by the funding provider.

Sample letters of support for an educational grant

There’s no single formula for a perfect letter of support. However, samples can give you a good place to start. Just don’t fall into the template trap! Advice from a collection of grant reviewers highlighted the importance of “unique letters that show the writer’s actual support.” So, draw inspiration from a few examples, then, use that to write something original.

For a straightforward template to help you visualize: APCCP created this simple document that presents a letter layout in a more visual way.

For more helpful tips on writing letters of support: Enago provides a list of suggestions, plus a letter of support template further on in the article.

For a bit of a laugh: Junee Community Network has an entertaining how-to outline that includes a sample letter on the topic of “Funding for Dragon Cages at Camelot Castle”.

Summary: What makes or breaks a letter of support?

Researchers face endless challenges in securing much-needed financial resources. A well-written letter of support goes a long way toward convincing funding agencies that a research proposal is worth taking a chance on.

At the end of the day, a great letter of support is to-the-point, personalized, and full of genuine enthusiasm for the writer’s participation and the potential research findings.

Now, what are you waiting for? Go on and get writing!

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Letter of Support

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• Purpose of the Letter:  [State the purpose of your letter]
• Details of Support:  [Explain how and why you are supporting the individual or organization]
• Personal or Professional Connection:  [Describe your relationship with the individual or organization]
• Reaffirmation of Support:  [Reaffirm your commitment or support]
• Encouragement for Consideration:  [Encourage the recipient to consider your endorsement positively]

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Personal well-being, employee engagement and career growth, step 1: identify your relationship to the applicant, step 2: establish the support upfront, step 3: cite potential contributions, step 4: maintain a professional tone.

• Introduction : Identify your relationship with the family member and the purpose of the letter.
• Personal Testimony : Share personal anecdotes or characteristics that highlight their qualities or needs.
• Specific Support : Detail what kind of support they require and why, similar to a Child Support Modification request.
• Emotional Appeal : Emphasize the emotional aspects that support their case.
• Conclusion : Reaffirm your support and provide your contact information for further correspondence. You should also take a look at our  Relieving Letter

• Clear Relationship Description : State your relationship with the applicant and your qualifications to support them.
• Specific Examples : Provide specific examples of the applicant’s qualifications or needs.
• Purpose Explanation : Explain the purpose of your support, akin to outlining a Production Support Plan .
• Impact Statement : Describe the potential impact of the support on the applicant’s goals.
• Contact Information : Include your contact details for verification or follow-up questions. You should also take a look at our  Company Introduction Letter
• Introduction : State your professional position and your relationship with the student.
• Student’s Achievements : Highlight the student’s academic or extracurricular achievements.
• Support Reasoning : Explain why the student deserves the support, which can be akin to a Consent Letter in its agreement.
• Personal Insight : Provide personal insights into the student’s character and potential.
• Conclusive Support : Reiterate your support and provide a means for contact. You should also take a look at our  Confirmation Letter
• Personal Connection : Describe your relationship and the duration of your marriage.
• Reason for Support : Explain the reason for your support, relating to specific events or goals.
• Emotional Support : Detail the emotional and moral support you provide, similar to the commitments in a Software Support Contract .
• Joint Achievements : Mention any joint achievements or struggles you have overcome together.
• Final Endorsement : End with a heartfelt endorsement of your spouse’s character and capabilities. You should also take a look at our  Early Lease Termination Letter
• Professional Relationship : Clarify your professional relationship and the duration of the mentorship.
• Mentor’s Influence : Describe how the mentor has influenced your career and personal development.
• Specific Examples : Provide specific examples of the mentor’s guidance and your resulting growth.
• Recommendation : Strongly recommend your mentor for opportunities or recognition, akin to an Apology Letter in its sincerity.
• Contact Offer : Offer to provide further details if necessary. You should also take a look at our  Condolence & Sympathy Letter
• Work Relationship : State your professional relationship and how long you have worked together.
• Coworker’s Skills : Highlight the specific skills and contributions of the coworker to the workplace.
• Professional Achievements : Detail any key achievements or projects that particularly stand out.
• Personal Qualities : Discuss personal qualities that make the coworker a valuable team member.
• Endorsement : Conclude with a strong endorsement of their professional capabilities and character. You should also take a look at our  Misconduct Warning Letter

• Applicant’s Information : Introduction to who you are supporting and their relevance to the support needed.
• Supporter’s Credibility : Establish your credibility and your relationship to the subject, as in an Authorization Letter .
• Detailed Support : Specify the type of support you are providing and its importance.
• Outcome Expectation : Discuss the expected outcome with your support.
• Endorsement : Conclude with a strong endorsement and your signature. You should also take a look at our  Employment Probation Period Letter

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• Letters Of Support – Done Right

Letters of support can seem like an “add-on” and you may even wonder if they really make a difference. We’re here to say they do.

Quality letters of support can help you get a “yes” verdict on your grant application. Keep reading to find out what makes a letter of support really stand out.

What Is A Letter Of Support?

A letter of support from a partner or supportive organization is their assertion that your organization should be funded. In writing the letter, they’re saying, “If we were the funder, we’d definitely give this organization the money… and here are a few reasons why.”

So, how does a letter of support help?

#1 – It Establishes A Level Of Credibility

Having a strong letter of support from other organizations can build credibility. If others believe this program or project is a good idea, it may just have some merit. Letters of support let a funder know that others recognize the problem you have identified and they agree with the solutions you propose.

A letter of support may also highlight for a funder the role that another organization is going to play within the project. If the partner organization is bringing a new skill set, resource, or specific expertise that your organization does not have, these additional credentials can enhance the overall strength of the application.

In the end, the letter of support can build trust with a funder and make them feel comfortable with their investment.

#2 – It Shows A Community Commitment To The Program

If a number of members of a community are committed to a project, a funder may be more likely to want to invest. In some instances a “lone wolf” organization may hold less appeal.

An organization choosing to work in isolation doesn’t necessarily preclude that organization from getting funding, but letters from other community leaders that speak specifically to their support for a program can certainly solidify the need, importance, and overall worth of the proposed solution.

#3 – It Demonstrates Genuine Collaboration

Beyond a community commitment, a letter of support can show that genuine collaboration exists. In a letter of support, an organization can highlight their specific involvement and show exactly how they plan to be involved in the program.

Giving money to the project, in-kind gifts, steering committee leadership, building space, or administrative support are examples of ways an organization might be willing to collaborate or partner. Making it abundantly clear inside a letter of support what the partnership will look like can help a funder fully understand how multiple organizations will work together to impact their community.

The Key Elements Of A Beneficial Letter Of Support

Not all letters of support are created equal. Here are a few key thoughts to consider when writing or asking someone to write a letter of support.

The Letter Should Be Unique

Templates are a popular approach when it comes to producing letters of support. In many cases, to ensure you get your letter completed in time for the submission of your proposal, and to make life as easy as possible for the writer, organizations will put together a template in advance and ask the partner organization to fill in the blanks. It’s a great way to ensure efficiency, but can detract from the overall effectiveness of the letter of support.

In cases where you may only be looking to receive one letter of support, a template may be a helpful way to go, but if you’re asking for multiple letters, you will want to make sure a funder doesn’t receive five letters that all sound eerily similar.

If you do want to go the way of providing templates, it may mean you have to develop a number of different ones, or it may be that you simply ask the organizations to write their own. Plan to talk to them on the phone or in person and give them some ideas for what they might include and what might be most helpful.

However you decide to handle the process, be sure each of your letters of support have some substance and a one-of-a-kind feel to them. Don’t just pump them out with an assembly line type approach – funders will recognize this and it won’t be helpful.

The Letter Should Relate To The Activities In The Proposal

A letter of support needs to be relevant. If a letter is too vague, a funder may feel like the writer of the letter doesn’t know enough about the program to write with specificity. Make sure your partners understand the program and have some insight on the solution and how it will be carried out.

Provide your partner with a copy of your needs statement and take a few moments to walk through some of the activities. Make some specific decisions about how they will be involved so they can refer to those activities in a definitive way.

The more information your partners have, the easier it will be for them to write helpful letters.

The Letter Should Be From Partners First And Foremost

The best letters of support you will get are from the organizations that are planning to partner with you in very specific ways. Some organizations get letters of support from agencies that think the program is a good idea, but have no intention of collaborating in any tangible way. Those letters are nowhere near as helpful. A funder may wonder, “If this idea is so good, why aren’t you getting involved?”

If you don’t have any partners specifically involved in the program with you, getting support from agencies in the community can be helpful.

The Letter Should Be Clear and Concise

A letter of support should be no more than a page long. A letter of support is not a place to provide more research or to try and make additional points about the virtues of the program. It’s meant to let the funder know why and how a partner will be getting involved.

Want More Information About How To Craft A Letter Of Support? Access Your FREE Template

Letters of support can be a helpful and valuable component to any grant application. To help you write and receive the best letters of support, we’ve put together an outline that provides some insight into what to include.

To gain access to the “Letter of Support Outline Template,” download the document here by providing us with your name and email address. It’s FREE and your email address is safe with us (we won’t be giving it to anyone).

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Junee Community Network

Writing a ‘Letter of Support’ for a Grant Application

This is the second of a two-part series — This article will explain how to actually write a ‘Letter of Support’ for another organisation to include with their grant application.

The first article in the series, “Requesting a ‘Letter of Support’ for a Grant Application” explains how to ask other Community Groups, Businesses and other Partners, for a ‘Letter of Support’ for a project to show to grant providers that other groups will also benefit from your project receiving funding.

Why you might be asked to write a ‘Letter of Support’

Many grant and funding providers now try and get the ‘biggest bang for their buck’ so they look for projects that can assist or benefit many different groups, various demographics and not just a single entity.

By having multiple entities express support for a particular project shows the grant provider that more than one group in the community may benefit from the funding of the project. It also shows that the applicant and the actual project does actually have support of a larger number of people.

Some Letters of Support may also be used to show that a landlords’ permission has been sought and obtained; or that local council or other relevant authorities have also been advised of a project and their permission or support is granted. Often these ‘permission approvals’ need to be completed on a specific form supplied by the Grant Provider.

What to include in a Letter of Support

Always write a Letter of Support on your organisation’s formal letterhead… NEVER write it as an email!!! and especially do NOT write it as a direct reply to the original email request.

• Full LEGAL name of your organisation This seems obvious, but many organisations abbreviate their “name” and they shouldn’t. If your legal name, as listed on your Certificate of Incorporation, is “Dragon Breeders and Trainers of Fairyland Inc” then list it as such and NOT just a shortened version (eg “Dragon Breeders of Fairyland”) that you may use in day to day discussions
• Organisation’s Logo Ensure you have a high-quality version of the logo and that you are using the proper version
• ABN and/or Incorporation Number If you have both, list both. If you only have an Incorporation Number, list that. It allows others to easily look your group up with ASIC and verify your group’s status
• Website Address (or Facebook Page URL) ALWAYS list your website in your letterhead — this is where others can find out more about your organisation. Ideally you’ll have your own domain and website, but an active Facebook page that is publicly visible can suffice in many circumstances.
• Postal Address List the association’s PO Box if you have one, otherwise it should be the address registered with Fair Trading (usually your Public Officer’s address)
• Primary Telephone Number List the phone number you normally give out for the organisation (often the Secretary’s mobile if you don’t have a dedicated number)
• Primary Email Address List the main email address for the organisation eg [email protected]. As with the website having your own domain is better, but if you don’t then a gmail.com address with your organisation name can suffice eg [email protected]

Date, Addressed to, and Subject

Insert the date at the top of the letter… I use a long format like April 10, 2020 so there can be no confusion (It’s so annoying trying to translate 10/04/2020 — if that’s written by an American that date converts to October 4th. Virtually anywhere else that is 10th of April.)

Next address the Letter of Support as per the directions received from organisation submitting the grant.

Usually it will be addressed to the President or Secretary of the organisation submitting the grant application. Occasionally, it may need to be addressed directly to Grant Provider (but you would still normally supply the letter to the applicant for them to include in their application). In rare circumstances it may be as simple as addressing it as “To whom it may concern” — but ONLY do this as a last resort!

After the address include a single line referencing the reason for the Letter, using the supplied Project Name – basically a “Re: Grant Application for new Dragon Breeding Cages”

I tend to list the project name rather than the specific grant name (this way it can easily be resubmitted to another funding channel if the first grant is unsuccessful) — UNLESS you’ve specifically been asked to reference the actual grant eg “re: Westros Development Fund Round 23 — Dragon Breeding Cages”

[Letterhead above] October 31, 2020 Mr Mushu Ghidorah Dragon Breeders and Trainers of Fairyland Inc 151 Kirkham Road Camelot NSW 2011 RE: Grant Application for new Dragon Breeding Cages

Note that I put the address on a single line… and I didn’t worry about a Dear John (or Dear Mr Smith) — if space is tight and you’re trying to keep the Letter on a single page, these can be simple ways of getting a few extra lines back.

Alternatively if you are trying space the Letter out a little, add the Dear line and spilt the address over two lines (with Suburb, State and Postcode on the second line).

Introduction about your organisation

The first paragraph should be a very brief introduction to your organisation — It should be NO MORE than 30-50 words long and only contain two or three sentences.

It should simply establish your organisation’s credibility and relevance to the project. It does not need to explain every aspect of your organisation — that’s what your website is for!

The Society of WereWolf Protection was founded in 626AD to protect the misunderstood changelings, commonly referred to as Werewolves. Since this time we have seen the werewolf population steady grow over the generations, but we have much work still ahead of us to see werewolves fully accepted amongst regular society.

Why you support the project

This is the most important part of the Letter of Support!

The next couple of paragraphs should explain why your organisation supports this particular project .

It maybe that your organisation can utilise the cages when Dragon Breeding Season is not happening, or you see a need for more dragons to be bred each year so they can help protect your castle’s treasure room, so having more dragons born each year would help your organisation.

We fully support the Dragon Breeders project of building new Dragon Breeding cages in the aeries of Camelot Castle. During the spring months, which is breeding season for werewolves, we welcome your offer to allow us access to these nests so our pack mothers have a warm and safe place to raise their cubs during those early, formative months.

If your organisation is contributing in any way towards the project, be sure to mention that — If you are providing in kind support (a discount on goods supplied, or volunteering time and labour to assist with the project) or if you are providing a co-contribution towards the project (ie your organisation has provided $5,000 cash towards the project) mention this.

Grant providers are looking at getting the best value out of the funding they provide — so the more community groups, local residents and others can directly benefit from a single project, the better — so if your organisation will benefit from the proposed project getting funded, clearly explain how and why it will benefit your own group .

Wish the grant applicant well

At the end of the Letter, usually as the second last paragraph you may wish the grant application all the best with their application to highlight the fact you understand that the grant applicant is actually seeking external funding for their project. If space is tight on the page, this paragraph can be dropped, or reduced to a single line of “We wish you well with your funding application”.

On behalf of the Society for Werewolf Protection, we wish Dragon Breeders and Trainers of Fairyland all the best with your application for funding to purchase new breeding cages and we look forward to seeing your dragon population grow in the coming decades.

Direct contact details

If the author of the letter can’t be contacted directly using the details in the Letterhead, or are only available during certain times, then include a single sentence listing the best method to be contacted and suitable times (remembering that processing of the grant application and any follow up regarding it may not occur for up to six months after the you’ve written the letter).

An example could be

“Should further information be required, I may be contacted directly on 0400 666 666. I am usually available between 8am and 1pm most week days.

Signature and Title

The final segment of the letter should include a complementary close, your signature and your title/position within the organisation.

If the letter is addressed to “Dear Sir/Madam” or “To whom it may concern” then use “Yours faithfully,” as your complementary close.

If it was addressed to a personal name eg “Dear Mr Smith” or “Dear James” then you should use “Yours sincerely,” Australians (along with Britain and most Commonwealth countries) usually put the Yours first, but you’ll often see Americans place the Yours after the faithfully or sincerely eg “Faithfully yours,” — neither style is wrong but putting the Yours first reads better to Australians.

Next, you need to sign the letter.

Ideally you should have a ‘real signature’ — either scanned in as an image from a real signature or drawn using a mouse, touchpad or stylus on a computer or tablet.

Mac users can create a graphic version of their signature from inside Preview (an app for reading and basic editing of PDFs and images that is included with Mac OS). It is accessed from the Tools Menu → Annotate → Signature.

If scanning a physical copy from paper, be sure to;

• Use a black pen with at least 1mm tip but no more than 2mm (eg a ‘ sharpie ‘ is ideal)
• Make the signature at least 2.5cm (1-inch) tall
• Use a light blue or light green sheet of paper, if you have access to it; otherwise use an ‘ultra-white’ sheet
• Crop the scanned signature so there is minimal white space around it
• Using a good graphic application create an ‘Alpha-background’ or ‘Transparency’ around the outside of the signature AND in the spaces inside the characters (This is why we recommended the light blue or green paper — so you can see which areas have been made transparent)
• Save the edited signature as a .PDF or .PNG WITH a Transparent background

You can now insert the signature into your document and if you have the transparent background, it can even be overlapped on top of printed name and title, just like a physical letter.

Alternatively, it is becoming more common these days to just use a font that resembles cursive handwriting to create a signature for electronic documents.

There are a number of ‘handwriting script’ fonts included with Windows and Microsoft Office that could substitute for a signature, including Bradley Hand ITC , Brush Script MT , Lucida Handwriting , Freestyle Script , Mistral , Palace Script MT , Rage Italic , and Vivaldi . Mac users will have the same fonts available if they have installed Microsoft Office or there are similar fonts included with Mac OS.

Pick one and stay with it for all your future ‘signatures’

After your signature, list your name and then on the next line list the title (or position) you hold with your organisation, followed by a comma and your organisation’s name.

Yours faithfully, [signature] Mieczysław Stilinski President, Society for Werewolf Protection Inc

Document Format

Remember not everyone uses Microsoft Word and even different versions of Word can display the layout differently on a different computer. Likewise, fonts you used may not be available on someone else’s system.

The Letter of Support should be a minimum of half a page long (including letterhead) but ideally no longer than a single page . There are always exceptions to this rule, but 95% of the time a single page is sufficient and any longer can actually have a negative effect.

Some tips for helping make the letter fit on a single page;

• Re-word paragraphs to make them shorter — This is the BEST option
• Remove ‘blank lines’ from in between paragraphs and set the Spacing Before or After Paragraph to 8 or 9pts (never go below 5pts)
• Reduce line spacing to 0.9 lines (never go lower)
• Reduce the font size (but never go below 11pt for your main body text)
• Change page margins (don’t go below 1.2cm, or ½-inch)
• If your ‘ corporate identity standards ‘ lets you, reduce your letterhead — if your logo is more than 3cm tall, can it be reduced???

Keep Copies!

ALWAYS keep a copy of the Letter of Support … both as the original wordpressing document (eg Microsoft Word, Apple Pages or Google Doc) and as the PDF you sent.

Usually, it would need to be presented at your next Committee Meeting and minuted as “Outbound Correspondence” as it was written on organisational letterhead and written on behalf of the organisation.

You can also refer back to it later if you need to write another ‘Letter of Support’ for someone else — you can then simply copy and paste relevant segments into the new letter.

Occasionally the organisation that requested the Letter may come back to you for an updated version (often just with a new date or perhaps addressed to a different funding provider) so they can submit the same project to another grant so you can then quickly and easily supply the new version. BTW: Most grant providers and assessors will usually accept a Letter of Support (and other documentation) that is six, or even 12-months, old — but read the individual grant guidelines!

Don’t be afraid to say “NO!” to a request for a Letter of Support!

Hopefully, you won’t need to say “No” to a request for a Letter of Support, but occasionally you may need to politely decline such a request.

The project in question may not align with your own organisational goals; or you may just feel you can’t provide a quality letter for this particular project.

Sometimes, you may not have the time to write the Letter of Support before the deadline — you might be writing your own application for the same grant but for a very different project, or the appropriate authorised person who would need to sign the letter on behalf your organisation (eg the President) is on leave and won’t be back until after the deadline.

As mentioned, politely decline , and if possible, give a quick explanation why you can’t supply a Letter of Support. Just be up front and honest as to why you can’t/won’t supply a Letter of Support and if it is just this project that you can’t supply a Letter, or if it is a general policy.

Example of a Letter of Support

Further Reading

This article is part of a two-part series on Letters of Support for Grant Applications.

Part 1: Requesting a ‘Letter of Support’ for a Grant Application Part 2: Writing a ‘Letter of Support’ for a Grant Application [This Article]

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IT Support Officer Cover Letter Samples & Examples That Worked in 2024

Getting that dream job starts with a compelling IT support officer cover letter that reels in hiring managers right from the start. 

But how do you strike the balance between professional and personable? Fear not, we've got the nitty-gritty on how to transform your cover letter from an average document to a game-changer.

Read on and learn all about:

• IT support officer cover letter format
• The perfect cover letter header
• An effective IT support officer cover letter headline
• A personalized greeting on a cover letter
• A compelling IT support officer cover letter introduction
• Presenting skills & accomplishments in an IT support officer cover letter
• A strong IT support officer cover letter conclusion
• Cover letter mistakes to avoid
• Average salary and job outlook for IT support officers

1. How to format your IT support officer cover letter

Your IT support officer cover letter should be like a well-annotated code: clear, logically structured , and easy to understand. Here's how to get the formatting just right:

• Length: Just like with coding, brevity can be key. Keep your cover letter to one page, ensuring it's concise yet comprehensive.
• Alignment: Making sure all your text aligns to the left grants your cover letter a clean, professional appearance.
• Margins: Adopt one-inch margins on every side. This makes your cover letter appear neat and well-organized.
• Font: Opt for a professional, legible font such as Arial, Times New Roman, or Calibri. A font size between 10 and 12 points will hit that readability sweet spot.
• Sections: A well-put-together cover letter will typically have three segments: an introduction, the main body, and a closing. Think of these sections like the elements of a program — each fulfilling a specific function.
• Avoid dense text blocks: Maintain short, manageable paragraphs. Utilize bullet points where fitting to break down information.

If you shape your IT support officer cover letter correctly, the document will navigate the reader through your skill set smoothly, persuading the potential employer that you're the perfect candidate for the role.

Create your cover letter fast with artificial intelligence.

2. how to create a header for your it support officer cover letter.

The header of your IT support officer cover letter can be seen as the metadata of your document. It's the first thing a hiring manager sees and sets the professional tone for the rest of the letter. So, what should it contain and how should you format it?

The correct header should contain the following details presented in a neat and professional manner:

• Your full name
• Your professional title (if applicable)
• Your contact information: address, phone number, email, LinkedIn profile (optional)
• The date of writing
• The recipient's full name, their professional title (if you know it), the company name, and the company address

Let's look at an incorrect and correct example of a header for an IT support officer cover letter.

Incorrect IT support officer’s cover letter header example

James Smith IT Support Officer Boston [email protected] April 20, 2022

To Whom It May Concern

Why is this example incorrect? In this example, the address is incomplete without including the street, state and ZIP code. Moreover, the email address appears to be unprofessional. And finally, “To Whom It May Concern” is widely considered as a last resort. It's always best to make every effort to find the hiring manager's name for a personalized touch.

Correct IT support officer header example

James Smith IT Support Officer 123 Main Street Boston, MA 01234 (123) 456-7890 [email protected] April 20, 2022

To: Ms. Jane Doe Hiring Manager Tech Done 123 Lane, Chicago, IL

In the correct example, full names are used and each piece of information is clearly separated and presented. A correct date is included and the recipient’s name, title, company name, and address are also given. This example gives the reader a professional first impression, signaling that the rest of the letter will also be well-crafted.

Simply put, a well-structured header can set your IT support officer cover letter up for success from the get-go.

3. How to craft a proper headline for your IT support officer cover letter

As crucial as a strong hook in a well-designed program, the headline of your IT support officer cover letter serves as the pivotal point in capturing the attention of the hiring manager . A well-crafted headline can set the stage for the unique value proposition you bring to the table.

The headline should encompass your primary value as an IT support officer — your unique selling point, if you will. It's about conveying your key strength, special expertise, or standout achievement relevant to the role in a compelling way.

Here's how you can craft an irresistible headline:

• Be specific: State your professional designation and how you’re suited for the role. Generic headlines are less likely to grab attention. 
• Use relevant keywords: Include keywords from the job ad to show that your skills align perfectly with what they're looking for.
• Keep it brief: A long-winded headline may actually deter the reader. Aim for a concise yet impactful sentence.

Incorrect IT support officer example

Skilled IT Guy Ready for a Challenge

Why is this example incorrect? While this headline sounds fun and easygoing, it’s hardly appropriate for a formal job application. It lacks details about the candidate's abilities or past work, and the term "IT Guy" is too casual even for a skilled IT guy. Focus on a more professional tone and provide specifics about the role you're applying for.

Correct IT support officer example

Experienced IT Support Officer Specializing in Network Troubleshooting with a Proven Track Record in Reducing System Downtime

Why is this example correct? This headline is specific, conveys expertise, and shares a measurable accomplishment. It positions the candidate as a reliable, result-oriented professional, which would compel a hiring manager to keep reading.

Remember, the headline is like the first line of code in your program — crucial for a killer first impression. If it's engaging and compelling, it sets the tone for the rest of the cover letter. By demonstrating your capability and relevance from the get-go, you're already off to a strong start.

4. How to write a personalized greeting on a cover letter

A personalized greeting can be your secret weapon in catching a hiring manager's attention. It shows that you've invested time in research, displaying a serious interest in joining their organization. 

Customizing your greeting helps to establish a human connection from the outset, taking your application from “one of many” to “a cut above the rest”.

Addressing the hiring manager by their name is more engaging and personal than generic greetings. However, always ensure you honor professional boundaries in your choice of greeting. Here are a few examples:

• If you know the hiring manager's name: "Dear Mr. Peterson," or "Dear Ms. Peterson,"
• If the hiring manager holds a specific title: "Dear Dr. Peterson," 
• If the gender of the recipient is unknown: "Dear Alex Peterson,"

What if you can't find the person's name despite your best research efforts? Consider a more department-focused greeting, such as "Dear IT Department Hiring Team," which is certainly more inviting than the detached "To whom it may concern."

Here are examples of personalized greetings for your cover letter

• Dear Mr. Peterson,
• Dear Dr. Peterson,
• Dear Alex Peterson,

Remember, your greeting is your first opportunity to make a positive impression . Start strong! Drawing the reader in from your first line can set the tone for the rest of your IT support officer cover letter.

Find out your resume score!

5. How to craft a strong IT support officer cover letter introduction

Just like a compelling software demo catches interest from the get-go, the introduction of your IT support officer cover letter should quickly captivate the reader's attention. Here's what it should entail:

• A brief snapshot of your professional and academic history
• A compelling reason why you're applying for this IT support officer position
• A mention of a mutual acquaintance, if relevant

Now, let's look at two examples of compelling introductions, one for an experienced IT support officer, and one for a fresh graduate.

Experienced IT support officer’s cover letter introduction

Dear Mr. Thompson,

As an IT Support Officer with more than seven years of experience specializing in network optimization and system troubleshooting at Tech Solutions, I've continuously improved uptime and system performances for our clients. Having worked on projects similar to those you described in your job post, I'm excited about the prospect of bringing my proven skills in systems management and customer support to XYZ Corporation.

Why is this example strong? The candidate quickly highlights their applicable experience and specialized skills, and expresses enthusiasm for the role. They also connect their experience to the job ad, showing the hiring manager that they've done their research.

Fresh graduate’s cover letter introduction

Dear Ms. Johnson,

As a newly minted IT graduate from ABC University with a recognized excellence in problem-solving projects, I'm eager to apply my academic knowledge into practice. Your IT Support Officer role caught my eye, as I'm particularly interested in how XYZ Corporation uses tech innovation to drive growth. In fact, I wrote my senior thesis, under the supervision of Professor Dean, a mutual connection of ours, on a similar subject.

Why is this example strong? This introduction expertly showcases educational achievements in lieu of professional experience, while connecting it to the role they're applying for. Plus, name-dropping a mutual acquaintance adds a personal touch. 

A compelling introduction creates a solid platform to highlight your skills and qualifications throughout the rest of your IT support officer cover letter.

6. How to present skills & accomplishments in an IT support officer cover letter

The body of your IT support officer cover letter is the main stage — it’s your opportunity to showcase your specific skills and achievements. Think of it as the core code of a program: organized, informative, and intricate.

Break down the body of the letter into two or three concise paragraphs. Each paragraph should have its own purpose and steadily build your narrative:

• Address the key skills and qualifications mentioned in the job posting, backing them up with your tangible experiences or achievements.
• Show how your unique attributes and skill set would bring value to the company .
• Use action verbs and quantify results where possible.
• Include relevant certifications or training , software proficiency, and any other technical skills.
• Showcase soft skills , like communication or problem-solving, in a context relevant to IT support.

If you lack professional experience , emphasize your educational achievements, internships, or relevant coursework. Share situations where you've demonstrated required skills .

Now, let's put these tips into practice with examples:

Experienced IT support officer’s cover letter body paragraphs example

In my current role as an IT Support Officer at Tech Solutions, I successfully capitalized on my extensive knowledge of Windows Server environments, resulting in a staggering decrease in network-related issues by 20% within the first quarter alone. 

Among my notable projects was managing an upgrade of over 200 user workstations to Windows 10, a move that increased system efficiency by an impressive 50%. My range of responsibilities also extended to leading problem resolution for hardware, software, and networking issues, which significantly contributed to achieving up to 95% in customer satisfaction ratings. 

Beyond technical expertise, I have always viewed mentorship as pivotal; I consistently provided guidance to junior staff, thereby nurturing a cooperative team environment and a commitment to continuous learning.

Remember, when expanding your paragraphs, ensure every sentence adds value and directly relates to the IT support officer role. Avoid repetition and remember to highlight what you bring to the table.

Fresh graduate’s cover letter body paragraphs example

In my final year at ABC University, I took the opportunity to put my academic skills into practical use during an IT Support Internship at Local Business Co. Here, I was integral in managing and troubleshooting the company's Microsoft server and desktop environments, gaining valuable hands-on experience in the process. 

Notably, I spearheaded a project involving a small team, focusing on the optimization of the company’s data backup procedures. Our collective efforts led to improving the reliability of data backups by 30%. 

In addition to this real-world experience, I expanded my knowledge scope by completing an advanced network security course, subsequently earning a certification in cybersecurity.

This fresh graduate example focuses on the transferable skills and knowledge from university and internships, making it relevant even without direct job experience. Remember, quality wins over quantity when it comes to showcasing your skills and accomplishments in your IT support officer cover letter.

7. How to write an effective cover letter conclusion

Just as the final lines of a program confirm its successful execution, the conclusion of your IT support officer cover letter reaffirms your interest and leaves a lasting impression. It's the final opportunity to communicate your enthusiasm for the role, showcase your value, and prompt action from the hiring manager.

A persuasive cover letter conclusion should:

• Reiterate your interest in the role and the company
• Provide details on how and when you can best be contacted 
• Suggest the next step (when you will follow up)
• Include a courteous thank-you to the reader for their time and consideration
• End with a formal sign-off

Here's an example of a strong cover letter conclusion

Given my proven record in system troubleshooting and dedication to the highest levels of IT support, I am confident I would be an asset to your team at XYZ Corporation. I look forward to the possibility of discussing this exciting opportunity with you. Please feel free to contact me at your earliest convenience at (123) 456-7890 or via email at [email protected]. I plan to follow up on my application next week and hope to hear from you soon. Thank you for considering my application.

This conclusion example is persuasive as it articulates the candidate's confidence, invites further conversation, provides clear next steps, and ends on a respectful note. Crafting an effective conclusion to your IT support officer cover letter is your final sell and can be the difference that lands you the job interview.

8. How to avoid common mistakes in your IT support officer cover letter

Even the most seasoned tech professionals can make errors when writing their job application materials. Let's look at common mistakes often seen in IT support officer cover letters and how to avoid them:

• Using a generic, one-size-fits-all cover letter: Each job application should have a uniquely tailored cover letter that addresses the specific requirements and nuances of the role. To avoid this mistake, always ensure you customize your content for each job application. Use the job description as a guideline to highlight your specific skills and experiences that directly relate to the position.
• Getting too technical: As an IT professional, it’s easy to delve deep into technical terminologies. Remember, the person reading your cover letter might not be as tech-savvy as you are. Balance your technical proficiency with clear, understandable language. 
• Neglecting to proofread: Grammatical errors and typos can undermine your professionalism and attention to detail — traits that are highly valued in the IT world. Always double-check your work or consider having a trusted friend or mentor review your cover letter.
• Being overly lengthy: It's important to be brief but powerful. Aim to keep your letter to one page. 
• Focusing only on yourself: While it's essential to mention your qualifications, remember to also highlight how you can benefit the company. Strike a balance between showcasing your skills and expressing how you can contribute to the team and organization.

By steering well clear of these common pitfalls, you're on your way to creating an engaging and effective IT support officer cover letter that stands a real chance of getting noticed.

Check also our IT support officer resume sample , or turn your polished LinkedIn profile into a resume with just one click.

9. Average salary and outlook for IT support officers

Securing a position as an IT support officer not only promises a fulfilling career but also considerable financial rewards. According to recent data from the Bureau of Labor Statistics , the median annual salary for IT support officers was $59,660 in May 2022. 

While this indicates a robust income, remember that actual earnings can vary depending on factors like level of experience, location, and size of the employer. 

In terms of job growth and opportunities, the field of IT support shows a promising future. The overall employment of IT support officers is forecasted to grow by 5% from 2022 to 2032. This growth is faster than the average growth projected for all occupations, reflecting the critical role of IT support in operating successful organizations.

Indeed, job opportunities are plentiful in this field. Approximately 66,500 openings for IT support officers are projected each year, on average, over the span of this decade. This once again underscores the promising employment landscape for workers pursuing a career as IT support officers.

IT Support Officer Cover Letter FAQ

What if i don't have the name of the hiring manager to personalize my greeting.

If you can't find the hiring manager’s name after reasonable efforts, it's acceptable to use a more department-focused greeting like, "Dear IT Department Hiring Team." Avoid using generic greetings like "To Whom It May Concern" as it can make your letter appear impersonal.

Can I reuse the same points from my resume in my cover letter?

While it's essential to make sure details from your resume align with your cover letter, avoid merely duplicating the same information. The cover letter should provide context and personal insights that your bullet-pointed resume may not fully convey.

Should I explain employment gaps in my IT support officer cover letter?

If you have significant gaps in your employment history , your cover letter is a good place to briefly address them. Explain the gap in positive terms, focusing on what you learned or achieved during this time. For example, you may have gained new IT skills through independent study or freelance work.

How formal should my tone be in an IT support officer cover letter?

While it is a professional document, your cover letter doesn't need to be overly formal. Adopt a conversational, yet professional, tone that reflects your personality. This will not only make your writing more engaging but show the reader a bit about who you are as an individual.

What should I do if I don’t meet all the job requirements listed?

It's rare for a candidate to meet all job criteria perfectly. If you lack a few minor qualifications but still believe you're a good fit for the role, use your cover letter to highlight your most relevant strengths and experiences. Show enthusiasm and a willingness to learn and grow in those areas where you might be lacking.

Julia Belak

Julia is a Certified Professional Résumé Writer (CPRW™) and an active member of the Professional Association of Résumé Writers & Career Coaches (PARWCC™). She is also a passionate translator and graphic designer. Julia holds degrees in translation and interpretation and has international work experience in various countries across Europe, as well as in China and Panama. Julia formerly taught academic writing and contributed as a graphic designer to outlets such as The Business of Business. You'll often find her with a book in one hand and a specialty coffee in the other, always on the lookout for new insights.

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How to Write an Application Letter (Sample Included!)

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How to Write an Application Letter (Sample Included!) was originally published on The Muse , a great place to research companies and careers. Click here to search for great jobs and companies near you.

Whether you’re applying for a job , internship , scholarship, or volunteer position, a well-crafted application letter can help you stand out. It’s your chance to introduce yourself and make a strong first impression that sets you apart from the competition.

But how do you write an application letter that’s effective? Below, we’ll explain when to use this method of introduction and give you practical tips on writing one that gets results. Plus, we’ve included a sample application letter and a template to help you create the perfect document for any opportunity.

Apply for the role of your dreams! One of these open jobs on The Muse could be the perfect fit »

What is an application letter?

An application letter is a document sent with your resume to provide additional information on your skills and experience. It’s a crucial part of an application for work as it introduces you to potential employers and highlights your qualifications.

While some companies request it at the beginning of the application process, others might ask for it later, or not at all—but it’s always a valuable addition.

Unlike a resume, which outlines your work history, a written application allows you to elaborate on your achievements and how they relate to the job you are applying for. It is a much more specific way to introduce yourself and explain why you would be a good fit for the job.

How is an application letter different from a cover letter?

Some people use the terms “application letter” and “cover letter” interchangeably, but there are subtle differences between the two.

An application letter serves as your formal introduction to a potential employer. It highlights your interest in the role, your qualifications, and why you’re a good fit for the position. It’s a standalone document that provides a comprehensive overview of your skills and experiences.

On the other hand, a cover letter is usually more concise than an application letter and serves as a complementary document to your resume, providing additional context to your job application. It elaborates on specific points from your resume and explains how your background aligns with the job requirements.

Also, job application letters follow a more formal structure, often resembling a traditional business letter. They include your contact information, the date, and the employer’s contact information at the top. An application letter is usually addressed to a specific individual, such as the hiring manager or recruiter. While cover letters also have a professional tone, they can be less formal in structure.

Finally, the application letter is used primarily for job applications, internship applications, scholarship applications, and volunteer positions. In contrast, the cover letter is specifically used to accompany a resume during job applications.

When do you need to send an application letter?

Application letters are typically required when applying for jobs. However, there are other scenarios where you might need one:

• Scholarship applications: When applying for scholarships, this kind of letter can help you stand out by showcasing your academic achievements and career goals .
• Volunteer positions: Some volunteer organizations require an application letter to understand your motivations and skills relevant to the position.
• Internship applications: Internships often require this document to understand your interest in the role and what you hope to gain from the experience.
• Networking purposes: Sending one when reaching out to potential mentors or industry professionals can help you establish a connection and explain your career aspirations.

7 tips on how to write a job application letter

Writing an effective application letter involves more than just summarizing your resume. Here are seven tips to write yours:

1. Research the company—at least do a quick Google search!

Before you start writing, research the company to understand its culture, values, and needs. Tailor your letter to align with the company’s mission and the job description. There is nothing better for an HR professional than feeling that you don’t just want any job; you want to work with them for specific reasons, such as X and Y.

“Address the letter to the hiring manager by name if possible,” says Mike Chappell, CEO of FormsPal , who has more than a decade of experience reviewing application letters. “This shows that you’ve done your research and are genuinely interested in the company.”

2. Use a professional format and design

Your application letter should follow a formal letter of application format. Use a standard font like Times New Roman or Arial, and keep the font size between 10 and 12 points. Include your contact information, the date, and the employer’s contact information at the top of the letter.

There are many layouts online that you can use. Find one that represents your style and complements your resume.

3. Make it engaging from the start with a strong opening

Your opening paragraph should grab the reader’s attention. Mention the position you’re applying for and where you found the job listing. If you were referred by someone, include their name. Briefly introduce yourself and explain why you’re interested in the role.

4. Highlight your qualifications—what you can’t fully convey in your resume

In the body of your applicant letter, highlight your relevant skills, experiences, and achievements. “Use specific examples to showcase your accomplishments and how they relate to the job you’re applying for,” Chappell says. “ Quantifiable results can make a strong impact.”

Avoid repeating information from your resume; instead, expand on your most relevant experiences.

5. Show enthusiasm and genuine interest

Employers want to hire candidates who are enthusiastic about the role and the company. Show your excitement for the opportunity. Explain why you are specifically interested in this job and how it aligns with your career goals.

6. Keep it concise

While it’s important to provide enough detail, your application letter should be concise. Aim for one page, with three to four paragraphs. Be clear and to the point, avoiding unnecessary fluff.

7. Proofread carefully

Typos and grammatical errors can leave a negative impression on employers. Carefully proofread your letter before sending it. Consider asking another person to review it as well.

Letter of application sample

Here’s a super complete example of application letter to help you get started:

August 1, 2024

Ms. Jane Doe

Hiring Manager

Innovative Solutions Inc.

456 Maple Avenue

Springfield, IL 62705

Dear Ms. Doe,

I am writing to express my interest in the Marketing Manager position at Innovative Solutions Inc., as advertised on your company’s careers page. With more than five years of experience in marketing and a proven track record of successful campaigns, I am excited about the opportunity to contribute to your team and drive impactful marketing strategies.

In my previous role as a Senior Marketing Specialist at Creative Solutions LLC, I led a team in developing and executing a comprehensive marketing strategy that resulted in a 30% increase in brand awareness and a 25% boost in lead generation. My responsibilities included overseeing digital marketing campaigns, analyzing market trends, and coordinating with cross-functional teams to ensure alignment with overall business goals. This experience has honed my skills in strategic planning, data analysis, and team leadership.

I am particularly impressed by Innovative Solutions Inc.’s commitment to leveraging cutting-edge technology to deliver innovative marketing solutions. Your recent campaign, which utilized artificial intelligence to optimize ad targeting, is a testament to your forward-thinking approach. I am eager to bring my expertise in digital marketing and campaign management to your team and contribute to similar groundbreaking projects.

My strong analytical skills, combined with my ability to lead and inspire a team, make me a great fit for this role. I am confident that my background and enthusiasm for innovative marketing strategies align well with the needs of Innovative Solutions Inc.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences can contribute to the continued success of Innovative Solutions Inc.

123 Elm Street

Springfield, IL 62704

[email protected]

(555) 123-4567

Template for an application letter

You can also use the following application format to structure your application letter for a job:

[Recipient’s name]

[Company’s name]

[Company’s address]

[City, State, ZIP Code]

Dear [Recipient’s name],

I am writing to express my interest in the [Job title] position at [Company name] as advertised on [Where you found the job listing]. With my background in [Field or industry] and a passion for [Specific aspect of the job or industry], I am excited about the opportunity to contribute to your team.

In my previous role at [Previous company], I developed [Specific skills or achievements]. I successfully [Describe a project or responsibility], which resulted in [Quantifiable result or achievement]. This experience has equipped me with [Relevant skills] that I am eager to bring to [Company name].

I am particularly impressed by [Company name]’s commitment to [Specific company initiative or value], and I am enthusiastic about the prospect of working with a team that values [Related value or skill]. I am confident that my skills and experiences align well with the requirements of the [Job title] position.

Thank you for considering my application. I look forward to the opportunity to discuss how my background, skills, and enthusiasm can contribute to the success of [Company Name].

[Your Name]

[Your address]

[Your email address]

[Your phone number]

Common mistakes to avoid

When writing a letter of application for employment, be aware of these common mistakes:

• Being too generic: Focus your letter on the specific job and company, and mention detailed information about them. Don’t default to a one-size-fits-all approach or AI-written document. “It is generally best to avoid using generative AI to write your application letters for you,” says Edward Tian, CEO of AI detector GPTZero . “Only you can write about those specific aspects of your identity and experiences in such a personal way.”
• Focusing too much on yourself: While it’s important to highlight your qualifications, make sure to explain how you can benefit the company. “You can talk about your career goals, college classes that piqued your interest in the type of job you’re applying to—just make sure that they tie into why they make you uniquely qualified or well-positioned for the job,” Tian says.
• Including irrelevant information: Avoid discussing unrelated jobs or hobbies, for example.
• Using a casual tone: Maintain a professional tone throughout your letter. Avoid slang or overly casual language.

Need a bit more guidance in your job search? Read this next: How to Apply for a Job Online: 10 Tips to Stand Out and Land an Interview

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• Biometrics and Surveillance Camera Commissioner

Police notification letter regarding s63G application (accessible)

Updated 27 August 2024

© Crown copyright 2024

This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/open-government-licence/version/3 or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: [email protected] .

Where we have identified any third party copyright information you will need to obtain permission from the copyright holders concerned.

This publication is available at https://www.gov.uk/government/publications/notification-letter-to-the-biometrics-commissioner/police-notification-letter-regarding-s63g-application-accessible

[Insert on police force headed paper]

Police URN: [This should be the Police URN on the BC1 Application Form]

Notice of application to retain biometric material

This letter is to inform you that I am making an application to the Biometrics and Surveillance Camera Commissioner to retain your DNA profile [and/or] fingerprints. My reasons for making this application and the information upon which it is based are summarised in the attached document. If that application is approved your DNA profile [and/or] fingerprints will be retained until [Insert Date].

You have the right to object to this application and can make representations to the Biometrics and Surveillance Camera Commissioner, telling them why you think your biometrics should not be retained on police databases. Those representations must reach their office by [Insert Date + 28 days].

The enclosed documents explain the legal basis on which I am making this application, what the Commissioner will take into account when making their decision, and how you can contact with the Commissioner. You can also find more guidance on the Commissioner’s web pages: https://www.gov.uk/government/organisations/biometrics-and-surveillance-camera-commissioner . If you require further advice or guidance, please contact the Office of the Biometrics and Surveillance Camera Commissioner direct.

Any representations should be sent to the following email address: [email protected]

If you are unable to send your representations by email, the form can be posted to the following address:

Office of the Biometrics and Surveillance Camera Commissioner 2 Marsham Street London SW1P 4DF

Yours sincerely

[Must be an officer of substantive NPCC rank]

Summary of s63G PACE application

Date of arrest:

Qualifying offence:

The alleged circumstances leading to your arrest:

Previous occasions when you have come to police attention:

Retention sought:

• DNA profile            
• fingerprints

Reasons for application to retain DNA/fingerprints:

Documents attached:

applications for biometric retention: what you should know

BC3 Representations form

principles for assessing applications for biometric retention

If you wish to make representations in response to the reasons given above you should do so on the Form BC3 - Representations to the Biometrics and Surveillance Camera Commissioner enclosed with this notification letter.

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Frequently Asked Questions About Keeping Families Together

ALERT: On August 26, 2024, the United States District Court for the Eastern District of Texas, in Texas v. Department of Homeland Security,  Case Number 24-cv-306 administratively stayed DHS from granting parole in place under Keeping Families Together for 14 days; the District Court might extend the period of this administrative stay.

While the administrative stay is in place, we will:

• Not grant any pending parole in place requests under Keeping Families Together.
• Continue to accept filings of Form I-131F, Application for Parole in Place for Certain Noncitizen Spouses and Stepchildren of U.S. Citizens.

The District Court’s administrative stay order does not affect any applications that were approved before the administrative stay order was issued.

ALERT: On Aug. 19, 2024, DHS posted for public inspection a Federal Register notice implementing the Keeping Families Together process for certain noncitizen spouses and stepchildren of U.S. citizens. Additional information on eligibility criteria, the application process, and examples of required documentation is available on the  Keeping Families Together page, this FAQ page, and in the Federal Register notice .

Q. What is Keeping Families Together?

A. Keeping Families Together is a process that allows certain noncitizen spouses and stepchildren of U.S. citizens to apply for parole in place to enable them to apply for lawful permanent resident status without having to be separated from their families by leaving the United States for processing. Parole is an exercise of DHS’s discretionary authority under section 212(d)(5)(A) of the Immigration and Nationality Act (INA) to allow certain noncitizen “applicants for admission” to be present in the United States on a temporary, case-by-case basis for urgent humanitarian reasons or a significant public benefit. The INA defines an “applicant for admission,” in relevant part, as a noncitizen “present in the United States who has not been admitted.” Noncitizens who are present in the United States without admission or parole may be considered for parole in place under this process because they remain “applicants for admission.” Parole in place is available only for noncitizens who are present in the United States. Those who receive parole are eligible to apply for work authorization for the period of parole

Q. Which form should I file to apply for Keeping Families Together? Can I file online?

A. Requestors (the noncitizen spouse or stepchild) must file Form I-131F, Application for Parole in Place for Certain Noncitizen Spouses and Stepchildren of U.S. Citizens , under this process. The form can only be filed online. Paper-based applications sent to USCIS by mail will be rejected (not accepted or receipted). We have created a  Filing Guide for Form I-131F (PDF, 8.95 MB) to help individuals as they prepare to file a request for parole in place through the online process.

Q. What fee is required to file a request under Keeping Families Together (Form I-131F)?   Can I obtain a fee waiver or fee exemption for this process?

A. The fee to apply is $580. No fee waivers or fee exemptions are available for this process at this time.

Q. Someone told me if I pay them a fee, they can expedite my Form I-131F or guarantee that it will be approved. Is this true?

A. No. While an attorney or accredited representative may charge a fee to prepare your request, anyone who guarantees faster processing or a positive outcome by USCIS if you pay them a fee may be trying to scam you. Visit our  Avoid Scams  page to learn how you can protect yourself from immigration scams.

Please also remember that USCIS will begin accepting requests for this process on Aug. 19, 2024. Any filings received before this date will be rejected by USCIS (not accepted or receipted) .

Q. If my Keeping Families Together request is granted, how long will my parole period last?

A. In general, if you are granted parole as a noncitizen spouse or noncitizen stepchild of a U.S. citizen under this process, your parole period will be valid as of the date USCIS approves your Form I-131F and will expire 3 years from that date. However, parole terminates automatically if you depart the United States. Parole may also be terminated at any time in DHS’s discretion upon a determination that parole is no longer warranted, for example, following the commission of criminal conduct.

As long as your parole remains valid (that is, is not expired or terminated), you will be considered in a period of authorized stay. As a parolee, you may apply for any immigration status for which you may be otherwise eligible, including adjustment of status to that of a lawful permanent resident.

Q. What are the eligibility criteria for Keeping Families Together?

A. To be considered for this process as a noncitizen spouse of a U.S. citizen, you must:

• Be present in the United States without admission or parole;
• Have been continuously physically present in the United States since at least June 17, 2014, through the date of filing your request;
• Have a legally valid marriage to a U.S. citizen on or before June 17, 2024;
• Have no disqualifying criminal history and otherwise not deemed to be a threat to public safety, national security, or border security; and
• Submit biometrics and undergo required background checks and national security and public safety vetting.

To be considered for this process as a noncitizen stepchild of a U.S. citizen, you must:

• Have been under the age of 21 and unmarried on June 17, 2024;
• Have been continuously physically present in the United States since at least June 17, 2024, through the date of filing your request;
• Have a noncitizen parent who entered into a legally valid marriage with a U.S. citizen on or before June 17, 2024, and before your 18th birthday;
• Have no disqualifying criminal history and otherwise not deemed to be a threat to public safety, national security, or border security*; and

*NOTE:  Consistent with the Sept. 30, 2021,  Guidelines for the Enforcement of Civil Immigration Law (PDF) , a noncitizen who poses a threat to border security will be generally disqualified from receiving parole in place pursuant to this process. However, there is an exception for stepchildren who entered the United States unlawfully after Nov. 1, 2020, and who otherwise meet the criteria for parole in place under this process.

All such requests for parole in place are considered on a case-by-case basis for urgent humanitarian reasons or a significant public benefit, in the exercise of discretion, taking into account the totality of the circumstances of each individual request.

Q. If I meet the criteria listed above, will I be guaranteed to have my Form I-131F approved under this process?

A. No. All requests under this process are considered on a case-by-case basis in the exercise of discretion, taking into account the totality of the circumstances of each individual request and evaluating whether parole is warranted as a matter of discretion for significant public benefit or urgent humanitarian reasons.

Q. If I entered the United States on a nonimmigrant visa or was admitted in another status and overstayed, am I eligible for Keeping Families Together?

A. No. Parole in place is only available to an “applicant for admission,” which the Immigration and Nationality Act (INA) defines, in relevant part, as a noncitizen “present in the United States who has not been admitted.” This means that noncitizens who were last admitted on valid nonimmigrant visas or were admitted in another status but have remained in the United States beyond their authorized period of stay cannot request parole in place under this process. However, a noncitizen who was previously “inspected and admitted” to the United States may be eligible under the law to apply for adjustment of status as an immediate relative of a U.S. citizen, if they are the beneficiary of an approved immigrant visa petition. For more information, please visit the  Adjustment of Status webpage.

Q. I have already departed the United States for an immigrant visa interview appointment at a U.S. embassy or consulate abroad. Can I make a request for Keeping Families Together?

A. No. This process is only available to noncitizens who are present in the United States without admission or parole. Noncitizens who have already departed the United States may be eligible for consular processing abroad.

Q. I have Deferred Action under Deferred Action for Childhood Arrivals (DACA) or Temporary Protected Status (TPS). Am I eligible to make a request for Keeping Families Together?

A. If you are a current DACA recipient or TPS beneficiary, you may request parole in place under this process if you are currently present in the United States without admission or parole and you are otherwise eligible. However, if you previously departed the United States and re-entered with a TPS Travel Authorization Document or an Advance Parole Document, you are not eligible for parole in place under this process because you have already been admitted or paroled into the United States.

If you are in a valid period of parole at the time your DACA renewal request is adjudicated, USCIS will deny your DACA renewal request as a matter of discretion.

Q. I once had Deferred Action for Childhood Arrivals (DACA) or Temporary Protected Status (TPS), but my DACA or TPS has lapsed. Am I eligible to make a request for Keeping Families Together?

A. If your DACA or TPS has lapsed, you may request parole in place under this process if you are currently present in the United States without admission or parole. However, if you previously departed the United States and re-entered with a TPS Travel Authorization Document or an Advance Parole Document, you are not eligible for parole in place under this process because you have already been admitted or paroled into the United States.

If you submit a DACA renewal request while in a valid period of parole or are in a valid period of parole at the time your DACA renewal request is adjudicated, USCIS will deny your DACA renewal request as a matter of discretion.

Q. Will I be able to request re-parole (a new period of parole) and renew my employment authorization when the duration of my parole under Keeping Families Together ends?

A. DHS is not planning a re-parole process. If you do not apply for adjustment of status or receive another immigration status before your period of parole expires, you may begin to accrue or resume accruing  unlawful presence . Any parole-based employment authorization granted by USCIS (category (c)(11)) will also generally expire at the same time your parole period expires.

However, if you file for adjustment of status, you may request employment authorization on the basis of your pending adjustment application, Form I-485 (category (c)(9)). If approved, you can receive employment authorization with a five-year validity date under category (c)(9). If your parole under this process is granted, you should not delay in filing their subsequent I-130 petition and I-485 application.

Q. How do I make a request under Keeping Families Together?

A. You (the noncitizen spouse or stepchild) must submit Form I-131F, Application for Parole in Place for Certain Noncitizen Spouses and Stepchildren of U.S. Citizens , online with the applicable filing fee of $580. You may not file for this process using a paper form. Any paper filing received by USCIS will be rejected (not accepted or receipted) and you will have to file again to have your request considered.

You must submit with your online request documentation establishing that you meet all eligibility criteria and evidence of any additional factors you would like USCIS to consider. Each requestor, including stepchildren, must have their own USCIS online account to prepare and file the Form I-131F individually.

A parent or legal guardian may create an online account for their minor child if the purpose is to submit a form on behalf of the minor. If a parent or legal guardian is not available, a primary caregiver or legal assistance provider may also help a child create their own USCIS online account.

For information on creating a USCIS online account, visit our  How to Create a USCIS Online Account page .

Q. Is there a deadline after which USCIS will no longer accept requests for Keeping Families Together?

A. There is no filing deadline for this process.

Q. What evidence can I submit to show my continuous physical presence in the United States since June 17, 2014 (if I am the spouse of a U.S. citizen), or since June 17, 2024 (if I am the stepchild of a U.S. citizen)?

A. If you are making a request for this process as the spouse of a U.S. citizen, you must submit documentation that shows you have been continuously physically present in the United States from June 17, 2014, up until the time of filing your request, to meet the continuous physical presence requirement.

If you are the stepchild of a U.S. citizen, you must submit documentation that shows you have been continuously physically present in the United States from June 17, 2024, until the time of filing your request.

You should provide documentation to account for as much of the period as reasonably possible, but there is no requirement that every day or month of that period be specifically accounted for through direct evidence.

It is helpful to submit evidence of your physical presence during at least each year of the required period. We will review the documentation in its totality to determine whether you have established by a preponderance of the evidence that you were continuously physically present in the United States for the required period.

If gaps in your documentation raise questions about whether you were continuously physically present in the United States for the required period, we may issue, at our discretion, a Request for Evidence to allow you to submit additional documentation that supports your claimed continuous physical presence.

Q. What evidence can I submit to show I merit a favorable exercise of discretion for this process?

A. Our decision whether to grant your request is a discretionary, case-by-case determination. Even if you establish that you have met all the criteria for eligibility, we will examine the totality of the circumstances in your individual case to determine whether your request should be granted based on a significant public benefit or urgent humanitarian reasons and whether you merit a favorable exercise of discretion based on a review of all positive and negative factors present in your case. If there are negative factors that outweigh the positive factors presented by the evidence, we may deny your request. If you have a final unexecuted removal order or non-disqualifying criminal history, you may provide additional documentation that you believe demonstrates that you merit a favorable exercise of discretion. Such documentation may relate to, but is not limited to:

• Community ties;
• Your particular vulnerability related to advanced or young age;
• Length of presence in the United States;
• Existence of a mental or physical condition or illness requiring care or treatment in the United States;
• Your status as a parent or caregiver of a U.S. citizen child, or elderly parent or in-law;
• Your status as a caregiver for an individual with disabilities, including a U.S. citizen parent, in-law, or sibling;
• Your status as a victim or witness of a crime, or civil rights violation, or labor rights violation under investigation by a labor agency;
• Effect on other family members, including family members who are U.S. citizens and lawful permanent residents; or
• Other positive factors about which you wish to provide information.

This is a non-exhaustive list of factors; we may consider any relevant factors in the discretionary analysis, including mitigating factors that relate to the specific criminal conduct or prior removal order at issue.

Q. Will USCIS verify documents or statements I provide to support my request?

A. USCIS has the authority to verify documents, facts, and statements provided to support immigration requests, including requests under this process. We may contact relatives, educational institutions, other government agencies, or other entities to verify information. In addition, USCIS will conduct background and security checks. If USCIS determines you have made a material misrepresentation or engaged in fraud as part of your request, your request will be denied, and you may be ineligible or inadmissible for other immigration benefits in the future. You may also be subject to criminal prosecution.

Q. Am I required to demonstrate that I am not inadmissible in order to qualify for this process?

A. No. Parole is neither an admission to the United States nor a determination of admissibility. As a result, requestors do not need to demonstrate that they are not inadmissible as part of this process. However, USCIS may consider facts and circumstances that may give rise to one’s inadmissibility in making the case-by-case discretionary parole determination, and requestors who subsequently apply for adjustment of status will be evaluated for admissibility at that stage.

Q. Will I be subject to the public charge ground of inadmissibility when I request parole in place?

A. No. Parole is neither an admission to the United States nor a determination of admissibility. As a result, requestors do not need to demonstrate that they are not inadmissible under the public charge ground of inadmissibility as part of this process. However, requestors who subsequently apply for adjustment of status will be evaluated for admissibility, including the public charge ground of inadmissibility, at that stage.

Q. Will the information I share in my Keeping Families Together request be used for immigration enforcement purposes?

A. DHS generally will not use information contained in a request under this process for the purpose of initiating immigration enforcement action, unless DHS determines, in its discretion, that you pose a threat to national security, public safety, or border security.

This process does not preclude DHS from, in its discretionary authority, taking enforcement actions in accordance with the INA and consistent with governing policies and practices, against noncitizens who may be eligible or who have pending requests for parole under this process.

DHS may disclose information in the request to national security and/or law enforcement agencies, including ICE and CBP, for purposes other than initiation of immigration enforcement proceedings. These purposes include assistance in the consideration of parole, identification or prevention of fraudulent claims, investigation of a possible national security threat, investigation or prosecution of a criminal offense, or as otherwise needed, consistent with statutory authorities, obligations, and restrictions, as well as governing privacy and information-sharing policies.

Q. If my request is pending and I am encountered by CBP or ICE, will I be placed into removal proceedings?

A. The Sept. 30, 2021,  Guidelines for the Enforcement of Civil Immigration Law (PDF)   direct DHS to focus its limited resources on noncitizens who pose a threat to our national security, public safety, or border security.

Those  guidelines  remain in effect. Filing a request under this process, or eligibility to file a request for parole in place under this process, does not prevent CBP or ICE from taking enforcement action against an individual when otherwise appropriate under applicable law and policy.

Q. If USCIS denies my request, will I be placed in removal proceedings?

A. If we deny your request under this process, we generally will not issue a Notice to Appear (NTA) or refer your case to ICE for possible enforcement action solely based on our denial. USCIS maintains discretion to issue an NTA or refer the case to ICE for possible enforcement action consistent with governing policies and practices, including initiating immigration enforcement proceedings based on a threat to national security, public safety or border security*.

* NOTE : Consistent with the Sept. 30, 2021,  Guidelines for the Enforcement of Civil Immigration Law (PDF) , a noncitizen who poses a threat to border security will be generally disqualified from receiving parole in place pursuant to this process. However, there is an exception for stepchildren who entered the United States unlawfully after Nov. 1, 2020, and who otherwise meet the criteria for parole in place under this process.

Q. What is considered a legally valid marriage?

A. USCIS will generally recognize a marriage as valid for purposes of Keeping Families Together if it is legally valid in the place where the marriage was celebrated, the parties to the marriage were legally free to marry, and the marriage is not contrary to the public policy of the United States or of the state where the couple resides.

The place of celebration is generally where the ceremony took place or where the officiant of the ceremony was located and where the marriage certificate was issued. Even if a marriage is valid in the place of celebration, there are circumstances where USCIS may not recognize a marriage relationship as valid for the purposes of this process, consistent with existing case law and policies for family-based immigrant visa petitions and other benefits.

Examples of the types of marital relationships that USCIS generally will not recognize for the purposes of this process include, but are not limited to:

• Civil unions, domestic partnerships, or other relationships that do not confer the same legal rights and responsibilities to the parties as a marriage recognized by a civil authority;
• Marriages that are contrary to public policy in the United States; and
• Marriages where one or both parties to the marriage are not legally free to marry or have not given consent to the marriage.

Q. Are common law marriages considered legally valid marriages for purposes of Keeping Families Together?

A. USCIS recognizes common law marriages in adjudicating immigration benefits in certain circumstances and will similarly recognize them for purposes of Keeping Families Together if:

• The parties live in a jurisdiction that recognizes common law marriages;
• The parties meet the qualifications for common law marriage for that jurisdiction;
• The marriage is valid and recognized by the jurisdiction in which the marriage was established; and
• The marriage was established on or before June 17, 2024.

If you live in a different state than where you entered into your marriage, you may still be eligible. Some states may recognize a common law marriage contracted in another state even if the recognizing state does not accept common law marriage as a means for its own residents to contract marriage.

If you are requesting parole in place under Keeping Families Together on the basis of a common law marriage, you should submit a copy of the statute, regulation, or case law that states the requirements in that jurisdiction for establishing a common law marriage. You should also submit evidence that demonstrates you met the requirements in the jurisdiction for establishing a common law marriage on or before June 17, 2024. USCIS will review the laws of the relevant jurisdiction on common law marriages and the evidence you submit to determine whether you and your spouse should be considered to be married for purposes of this process and when the marriage was established.

Q. If my U.S. citizen spouse has died, am I still eligible for Keeping Families Together?

A. If your U.S. citizen spouse has died and you have not remarried, you may still be eligible for the Keeping Families Together process. However, to be eligible for immigrant visa petition approval and eligible to apply to adjust status as a widow(er) of a U.S. citizen, you must meet other eligibility requirements. For more information, see FAQ under “Eligibility for Form I-485, Application to Register Permanent Residence or Adjustment of Status” below.

Q. What are the age requirements to be eligible for Keeping Families Together as a stepchild?

A. To be considered for this process as a stepchild of a U.S. citizen, you must have been under 21 and unmarried as of June 17, 2024. In addition, the legally valid marriage between your noncitizen parent and your U.S. citizen stepparent must have occurred on or before June 17, 2024, and before your 18th birthday.

Q. I was under 21 and unmarried as of June 17, 2024, and am the stepchild of a U.S. citizen. Am I eligible for Keeping Families Together?

A. Yes, if you meet all other criteria. You may be eligible for this process if, as of June 17, 2024, you were under age 21, unmarried, and met the definition of a stepchild under INA 101(b)(1)(B), including being under the age of 18 at the time of your parent’s marriage to your U.S. citizen stepparent. If you pursue adjustment of status, USCIS will determine whether, at the time of the Form I-130 filing, you met the INA definition of a child or of a son or daughter of a U.S. citizen. For more information on family-based immigration processes, please refer to  USCIS resources .

Q. If I am a stepchild of a U.S. citizen, do I have to file my own individual request?

A. Yes. You must file your own Form I-131F, pay the $580 filing fee, and submit documentation establishing you meet the criteria for this process. Parents or legal guardians may sign and submit a request on behalf of a minor child under the age of 14. Children may also sign a request for themselves. If a parent is filling out the information on behalf of their child, the parent must include their information in the “preparer” section of Form I-131F.

Q. If I am making a request for this process as the stepchild of a U.S. citizen, must I have at least 10 years of continuous physical presence?

A. No. As a stepchild of a U.S. citizen, you must demonstrate continuous physical presence in the United States since at least June 17, 2024, through the date of filing. You are not required to demonstrate that you have been continuously physically present for 10 years before June 17, 2024.

Q. I am the stepchild of a U.S. citizen, and my noncitizen parent or U.S. citizen stepparent is deceased. Am I eligible under Keeping Families Together?

A. You may be eligible for this process if your noncitizen parent or U.S. citizen stepparent is deceased. However, a grant of parole does not guarantee eligibility for immigrant visa petition approval or adjustment of status.

Q. If I am granted parole in place under Keeping Families Together as a stepchild of a U.S. citizen, what will happen to me if my parent and U.S. citizen stepparent divorce before I am able to apply to adjust my status (before my parole period ends)?

A. If your noncitizen parent and U.S. citizen stepparent divorce, you may continue to be eligible as an immigrant petition beneficiary and for adjustment of status if your stepparent demonstrates an ongoing bona fide parent-child relationship to you. This might include evidence that you and your stepparent reside together or that your stepparent provides financial and emotional support for your care.

Q. Do brief departures from the United States interrupt the continuous physical presence threshold criterion? Also, if I am granted parole, will a brief, casual, and innocent absence from the United States affect my eligibility for adjustment of status?

A. No. A brief, casual, and innocent absence from the United States will not interrupt your continuous physical presence in the United States during the required period for the purpose of Keeping Families Together. For the purpose of this process, a brief, casual, and innocent absence means an absence from the United States that took place prior to June 17, 2024, and:

• The absence was short and reasonably calculated to accomplish the purpose for the absence;
• The absence was not because of a departure under an order of exclusion, deportation, or removal;
• The absence was not because of an order of voluntary departure, or an administrative grant of voluntary departure before you were placed in exclusion, deportation, or removal proceedings;
• The purpose of the absence and your actions while outside the United States were not contrary to law; and
• You are not a threat to border security (apprehended while attempting to unlawfully enter the United States on/after Nov. 1, 2020, or apprehended in the United States after unlawfully entering after Nov. 1, 2020). See DHS’s Sept. 30, 2021,  Guidelines for the Enforcement of Civil Immigration Law (PDF) .

However, to be eligible for adjustment of status, you must be admissible to the United States. If you were unlawfully present in the United States before your departure and absence from the United States, you may be inadmissible to the United States under INA section 212(a)(9)(B) or (C) and ineligible for adjustment of status under INA section 245(a), even after a grant of parole in place, depending on certain factual circumstances, including how long you were unlawfully present in the United States before your departure and whether you departed after being ordered removed from the United States. If you were removed or departed the United States under an outstanding order of exclusion, deportation, or removal and subsequently reentered without being admitted or paroled, USCIS will not grant you parole in place under Keeping Families Together, regardless of the date of your removal, departure, or reentry.

More information concerning unlawful presence is available on the  USCIS website , including information about the availability of a waiver for inadmissibility under INA section 212(a)(9)(B) or consent to reapply for admission after spending 10 years outside the United States for inadmissibility under INA section 212(a)(9)(C). Determining if you are inadmissible after accruing unlawful presence can be complex. If you need help or legal advice on immigration matters, make sure the person helping you is authorized to give legal advice. You can find information about authorized legal services on our  Avoid Scams  page.

CAUTION:  If you need to travel during your parole period or while your adjustment of status application is pending, please carefully review the “Travel” section of these FAQs below , which refers to obtaining an Advance Parole document prior to departing the United States.

Q. I am currently in removal proceedings. Am I eligible for Keeping Families Together?

A. Yes. If you are otherwise eligible for parole in place under this process, including that you are present in the United States without admission or parole, USCIS will consider your request if you are currently in removal proceedings before an immigration judge (also called INA Section 240 proceedings), including if your case is on appeal before the Board of Immigration Appeals, or if you have a case that is administratively closed. This includes if you were released on bond or on your own recognizance.

However, USCIS will consider any relevant information related to your removal proceedings, and any other relevant factors, in determining whether to grant parole in place as a matter of discretion. If you constitute an enforcement priority based on national security, public safety, or border security* concerns/issues, USCIS will deny your request for parole in place under this process.

* NOTE:  Consistent with the Sept. 30, 2021,  Guidelines for the Enforcement of Civil Immigration Law (PDF) , a noncitizen who poses a threat to border security will be generally disqualified from receiving parole in place pursuant to this process. However, there is an exception for stepchildren who entered the United States unlawfully after Nov. 1, 2020, and who otherwise meet the criteria for parole in place under this process. 

Q. How do I find out if I am in removal proceedings or have a removal order?

A. If you do not know if you have a removal order or are currently in immigration proceedings, you can use your A-Number to look up your immigration court case status at  https://acis.eoir.justice.gov/en/ . You can also call the EOIR hotline: 800-898-7180 / 304-625-2050 / TDD: 800-828-1120. ‘A-Number” refers to the immigration file number provided to you by U.S. immigration officials. It is an eight or nine-digit number that begins with an “A” and can be found on correspondence you have received from DHS or USCIS or on immigration court records.

Q. I have a final removal order but have not departed or been removed from the United States or have not departed after a grant of voluntary departure. Am I eligible for the Keeping Families Together process?

A. You may request parole in place under Keeping Families Together if you otherwise meet the criteria, but if you have a final removal order and have not departed the United States after the entry of that order, or have not been removed from the United States—sometimes called an “unexecuted” removal order (including a removal order that resulted from failure to depart after a grant of voluntary departure)—you are subject to a rebuttable presumption of ineligibility for this process.

Q. If my removal proceedings were administratively closed, am I eligible for Keeping Families Together?

A. Yes. USCIS may grant your parole in place request, if you otherwise meet the eligibility criteria and merit a favorable exercise of discretion. However, to apply for adjustment of status, you may need to seek re-calendaring, termination, or dismissal of your removal proceedings, depending on your circumstances.

Q. I was removed from the United States with a final order of removal and reentered without being admitted or paroled. Am I eligible for parole in place under Keeping Families Together?

A. No. If you were removed or departed the United States under an outstanding order of exclusion, deportation, or removal and subsequently reentered without being admitted or paroled, USCIS will not grant you parole in place under Keeping Families Together, regardless of the date of your removal, departure, or reentry.

Q. What factors will USCIS consider in determining whether I have rebutted the presumption of ineligibility for parole in place because I have a final unexecuted removal order?

A. USCIS will evaluate, in the exercise of its discretion on a case-by-case basis, all positive and negative factors presented in your case, including the facts and circumstances underlying the unexecuted final removal order, in determining whether you overcome the presumption of ineligibility and be granted parole in place. Examples of information that may be relevant to overcoming the presumption of ineligibility include, but are not limited to:

• Lack of proper notice;
• Your age when the removal order was issued;
• Lack of counsel, ineffective assistance of counsel or being a victim of fraud in connection with immigration representation;
• Language access issues;
• Status as a victim of domestic violence;
• A physical or mental condition requiring care or treatment;
• Other extenuating personal factors, such as requestor’s limited resources (for example, a lack of housing that would have affected the requestor’s ability to appear);
• Other mitigating factors.

Q. I was granted parole in place under this process but am in removal proceedings before an immigration judge or the Board of Immigration Appeals or had my removal proceedings administratively closed. Can I apply for adjustment of status to that of a lawful permanent resident with USCIS?

A. Not immediately. If you want to file for adjustment of status with USCIS, you must ask the immigration judge to first terminate or dismiss your removal proceedings. Even if USCIS grants you parole in place, the immigration court generally retains sole jurisdiction over your application for adjustment of status (Form I-485) as long as you remain in removal proceedings, including if your removal proceedings were administratively closed.

If you are in INA section 240 proceedings, you should contact the appropriate local ICE Office of the Principal Legal Advisor (OPLA) field office where your removal case is located and provide information about your approved parole request. Contact information for local ICE OPLA field offices for prosecutorial discretion requests is available in the “OFL Email Addresses for PD Requests” section under “Additional Information” on the Doyle Memorandum: Frequently Asked Questions and Additional Instructions | ICE page. You may request that ICE OPLA work with you, at their discretion, to jointly request that the court terminate or dismiss your removal proceedings, or if your case is administratively closed, to request that the court re-calendar and then terminate or dismiss your removal proceedings.

Q. I was granted parole in place under Keeping Families Together but have a final unexecuted removal order issued by an immigration judge or the Board of Immigration Appeals. Can I apply for adjustment of status to that of lawful permanent resident before USCIS?

A. No. USCIS generally will not have jurisdiction to adjudicate your application for adjustment of status (Form I-485), unless your removal proceedings are first reopened and terminated or dismissed by an immigration judge.

If you have a final unexecuted removal order, you may  contact ICE OPLA to request that they work with you, at their discretion, to jointly submit a motion asking the immigration court to reopen and terminate or dismiss your removal proceedings.

Q. What impact does having a criminal conviction have on eligibility for this process?

A. All felony offenses will be disqualifying under this process. Convictions for the following offenses are also disqualifying regardless of whether the conviction was a felony or misdemeanor. DHS reserves its discretion to determine that other offenses are disqualifying, even if not listed.

• Murder, torture, rape, or sexual abuse;
• Offenses involving firearms, explosive materials, or destructive devices;
• Engaging in activities relating to peonage, slavery, involuntary servitude, and trafficking in persons;
• Aggravated assault;
• Offenses relating to child pornography, sexual abuse or exploitation of minors, or solicitation of minors;
• Domestic violence, stalking, child abuse, child neglect, or child abandonment; and
• Controlled substance offenses (other than simple possession of 30 grams or less of marijuana).

All other criminal convictions not listed above, excluding minor traffic offenses, will result in a presumption of ineligibility for this process. To overcome the presumption of ineligibility, you must provide documentation demonstrating positive factors that can be considered in overcoming this presumption and showing that you warrant a favorable exercise of discretion. You should include copies of arrest records and certified court dispositions for each arrest or criminal charge, as well as evidence that you completed your sentence, if applicable.

Even if you establish that you have met all the criteria for eligibility, and have rebutted the presumption of ineligibility, USCIS will examine the totality of the circumstances to determine whether your request should be granted as a matter of discretion for significant public benefit or urgent humanitarian reasons.

Q. If I have a conviction for a felony offense, am I eligible for this process?

A. No. If you have been convicted of a felony offense, you are not eligible for this process, and we will deny your request.

Q. What offenses qualify as felonies?

A. A felony is a federal, state, or local criminal offense punishable by imprisonment for a term exceeding one year. A single conviction for a felony offense is disqualifying for purposes of this process.

Q. I have pending criminal charges. Am I eligible for this process while the charges remain pending?

A. No. If you have been charged with any criminal offense and the charges remain pending, we will deny your request and not refund your filing fee. You may make a request for this process once your charges are resolved. However, if your criminal charges result in a conviction, and you are convicted of a crime that renders you ineligible for this process, your request will be denied. If your charges result in a conviction and the conviction does not render you ineligible for this process, the conviction will result in a rebuttable presumption of ineligibility, which may be overcome by demonstrating positive factors that outweigh the negative factors in your case.

You should include copies of arrest records and certified court dispositions for each arrest or criminal charge, as well as evidence that you completed your sentence, if applicable. USCIS will weigh the seriousness of the conviction against the positive factors and any other relevant information in each individual case. We will consider all criminal history in determining whether you merit a favorable exercise of discretion under this process.

Q. What qualifies as a national security, public safety, or border security concern?

A. If the background check or other information uncovered during the review of your request indicates that you pose a public safety, national security, or border security concern, we will not grant your parole request. Indicators of national security concerns include, but are not limited to, participation in activities that threaten the United States. Indicators of public safety concerns include, but are not limited to, serious criminal conduct and criminal history. Indicators of border security concerns include apprehension following entry into the United States without authorization on or after Nov. 1, 2020; however, stepchildren who otherwise meet the eligibility criteria will not be disqualified if they entered on or after Nov. 1, 2020.

Q. Are dismissed, expunged, vacated, pardoned, deferred, annulled, invalidated, withheld, or sealed convictions subject to the presumption of ineligibility?

A. Yes. Convictions that were, for example, dismissed, expunged, vacated, pardoned, deferred, annulled, invalidated, withheld, or sealed will still create a presumption of ineligibility for purposes of this process, even if they may no longer constitute convictions for immigration purposes. You may be able to overcome this presumption, however, depending on the specific facts of your case, including but not limited to the fact that the conviction was expunged or vacated under state law, the reasons for the expungement or vacatur, the nature of the underlying offense, your age at the time of the commission of the underlying offense, and any other relevant facts surrounding the original conviction. In addition, USCIS may consider your entire criminal history, if any, along with other facts to determine, whether, under the totality of the circumstances, a favorable exercise of discretion is warranted.

NOTE : If you were never convicted (for example, you were only arrested), you are not subject to the presumption of ineligibility.

Q. If I have a criminal conviction that makes me presumptively ineligible for Keeping Families Together, how can I overcome that presumption?

A. The presumption may be rebutted on a case-by-case basis by providing evidence that demonstrates positive and mitigating factors that overcome the presumption. USCIS will weigh the seriousness of the conviction against mitigating factors relating to the conviction as well as other positive factors that suggest you merit a favorable exercise of discretion. The weight of the presumption will be guided by the nature and seriousness of the conviction. A less serious conviction, or a conviction that does not indicate you are a public safety concern, will carry less weight and can be more easily rebutted. In adjudicating parole in place requests on an individualized, case-by-case basis, the nature and seriousness of the conviction will determine the evidence needed to overcome it.

You should submit a detailed statement explaining the circumstances of the conviction, any mitigating factors, and any positive factors you want USCIS to consider and any other evidence you think may support your case. USCIS may request additional evidence from you if the evidence you submit initially is not sufficient to overcome the presumption of ineligibility. Examples of factors we will consider in determining whether the presumption of ineligibility based on a criminal conviction can be overcome – such as the age and nature of the conviction, as well as positive factors about the requestor – are described below.

Q. What factors will USCIS consider to determine whether I have overcome the presumption of ineligibility because of a criminal conviction?

A. Factors that can be considered in overcoming the presumption of ineligibility due to a criminal conviction may include, but are not limited to:

• Age of the conviction(s) (remoteness in time);
• Your age at the time of the offense and conviction, including whether you were a juvenile at the time of the offense;
• Sentence or penalty imposed;
• Evidence of subsequent rehabilitation;
• Nature of the conviction, including whether the conduct at issue was non-violent;
• Whether the conviction was an isolated offense when considered against the rest of your history, if any (including consideration of whether multiple criminal convictions were on the same date and may have arisen out of the same act, omission or scheme of conduct);
• Existence of a mental or physical condition that may have contributed to the criminal conduct;
• Your particular vulnerability, including any physical or mental condition requiring treatment or care in the United States;
• Your status as a victim of criminal activity, including domestic violence, particularly if related to the criminal conduct at issue;
• Your status, or that of your U.S. citizen spouse, as a current or former member of the U.S. military;
• Your status as the primary caregiver for a U.S. citizen child or elderly U.S. citizen parent or in-law;
• Your good character, such as property ties, business ties, or value and service to the community; or
• Other factors USCIS considers in its exercise of discretion.

Q. If I have a misdemeanor conviction for driving without a license, or driving with an expired license, will it make me ineligible for this process?

A. No. Misdemeanor convictions for minor traffic offenses, including driving without a license or driving with an expired license, will not make you ineligible for this process or create a presumption of ineligibility.

Q. Are juvenile delinquency dispositions subject to the presumption of ineligibility?

A. Yes. Juvenile delinquency dispositions will create a presumption of ineligibility for purposes of this process, even if they do not constitute convictions for immigration purposes. However, the factors considered when determining whether the presumption has been overcome, such as the nature of the underlying offense, your age at the time of the commission of the underlying offense, the length of time that has passed since the adjudication, and any other relevant facts surrounding the offense may be especially relevant in such cases. In addition, we may consider your entire criminal history, if any, along with other positive factors to determine, whether, under the totality of the circumstances, a favorable exercise of discretion is warranted.

If you cannot provide the record of the disposition because it is sealed or because State law prohibits its disclosure (even to you), USCIS still may request a statement or other information from you to determine whether the presumption has been overcome and a favorable exercise of discretion is otherwise warranted.

Q. Will USCIS conduct a background check when reviewing my request?

A. Yes. USCIS will conduct biographic and biometric background checks as part of its consideration of your request.

Q. What do background checks involve?

A. You must submit biometrics at an application support center (ASC), and USCIS will conduct background and security checks. Following your submission of your request, USCIS will send you a notification via your myUSCIS account that explains when and where to appear for your biometrics collection appointment.  You must print your biometric services appointment notice and bring it with you to your appointment.   If you are unable to attend the appointment, you can reschedule using our online rescheduling request process. For more information, see the Preparing for Your Biometric Services Appointment page and  Vol. 1, Part C, Chapter 2 – Biometrics Collection  in the USCIS Policy manual. 

Q. Can I appeal USCIS denial of my request under Keeping Families Together?

A. No. You cannot appeal the decision if we deny your parole in place request. However, you can file a new request, with new or additional evidence demonstrating your eligibility for parole in place, with the accompanying $580 filing fee.

Q. Can I file a motion to reopen or reconsider USCIS denial of my request under Keeping Families Together?

A. No. You cannot file a motion to reopen or reconsider the denial of your parole in place request under Keeping Families Together. However, you can file a new request, with new or additional evidence demonstrating your eligibility for parole in place, with the accompanying $580 filing fee.

Q. What will I receive if USCIS approves my request under Keeping Families Together?

A. If USCIS approves your parole in place request, you will receive a Form I-797, Approval Notice, that indicates the grant and validity period of parole in place. It will also include a copy of your Form I-94, Arrival/Departure Record, and Form I-94 number.

Q. If my request for Keeping Families Together is approved, will I accrue unlawful presence?

A. No. If you are granted parole in place under Keeping Families Together, you are in a period of authorized stay, which means you do not accrue unlawful presence while your parole remains valid (that is, not expired or terminated). Importantly, however, if you receive parole in place under Keeping Families Together, it does not erase any unlawful presence accrued  before  the start of your parole period. Furthermore, a pending request for parole in place does not stop the accrual of unlawful presence.

If your parole expires or is otherwise terminated, you will begin accruing  unlawful presence  unless you are maintaining or obtain another status during the parole period. Parole may be terminated at any time in DHS’s discretion upon a determination that parole is no longer warranted, for example, following the commission of criminal conduct. It is recommended that you apply for lawful permanent resident status as soon as possible after obtaining parole in place under this process. For more information on applying for lawful permanent resident status, please visit the  How to Apply for a Green Card webpage.

Q. If USCIS does not grant my request, will I be placed in removal proceedings?

A. If we deny your request for parole in place, we will generally not issue a Notice to Appear (NTA) or refer your case to ICE for possible enforcement action solely based on the denial, unless DHS is initiating immigration enforcement proceedings against you because you are considered a priority under the Sept. 30, 2021,  Guidelines for the Enforcement of Civil Immigration Law (PDF)   as a threat to national security, public safety, or border security.*

* NOTE:  Consistent with these guidelines, a noncitizen who poses a threat to border security will be generally disqualified from receiving parole in place pursuant to this process. However, there is an exception for stepchildren who entered the United States unlawfully after Nov. 1, 2020, and who otherwise meet the criteria for parole in place under this process.

Q. What happens if my request under Keeping Families Together is granted, but I do not apply for or receive adjustment of status during my parole period?

A. When the parole period terminates, a noncitizen returns to the same immigration status or category that they maintained before the parole in place, if any (unless that status or category has since expired or terminated), and their case will be dealt with in the same manner as any other applicant for admission, unless they obtained another immigration status or category during the parole period that is still valid beyond the parole end date. As stated above, DHS is not contemplating a re-parole process.

Q. I have a pending Form I-601A, Application for Provisional Unlawful Presence Waiver. Can I still make a request under Keeping Families Together?

A. Yes, you may make a request for this process while you have a pending Form I-601A. If you are granted parole in place under this process, you may then be eligible to apply for adjustment of status to that of lawful permanent resident by filing Form I-485, Application to Register Permanent Residence or Adjust Status, in the United States without first seeking a provisional unlawful presence waiver. If your Form I-131F request is granted and you then apply for adjustment of status with USCIS, you will no longer be eligible for a provisional unlawful presence waiver, and we will deny your Form I-601A.

Q. What will happen with my pending Form I-601A if I file a request under Keeping Families Together?

A. Your Form I-601A will remain pending and will be adjudicated in the normal course. We will not refund the fee you paid for Form I-601A if you file a request for parole in place under this process. In addition, note that if your parole in place is granted and you apply to adjust status to that of a lawful permanent resident (Form I-485), you will no longer be eligible for a provisional unlawful presence waiver, and we will deny your Form I-601A.

Q. My Form I-601A was approved, but I have not left the United States to attend a consular interview yet. May I make a request under Keeping Families Together?

A. Yes. If you are present in the United States without admission or parole, are otherwise eligible for this process, and merit a favorable exercise of discretion, we may approve your request even though we already approved your Form I-601A.

Q. I previously filed a Form I-601A and now am filing a Form I-131F. Do I have to pay the Form I-131F fee?

A. Yes. You must pay the $580 fee for the Form I-131F, even if you previously filed a Form I-601A.

Q. I previously filed a Form I-601A. Will you prioritize consideration of my Form I-131F?

A. USCIS may prioritize your Form I-131F if you have a pending or approved Form I-601A and you include your Form I-601A receipt number on your Form I-131F request. For this reason, you should make sure to include your Form I-601A receipt number on your Form I-131F.

NOTE:  For your case to be identified and potentially prioritized, you must ensure that all biographic information on Form I-131F, including your name, exactly match the information you provided on the Form I-601A you previously filed.

Q. I have a pending Form I-601A. What happens to that request if my request under Keeping Families Together is granted?

A. Your Form I-601A will remain pending and will be adjudicated in turn. However, one of the eligibility requirements for the Form I-601A is that you do not have a pending application for lawful permanent residence with USCIS. Therefore, if you are granted parole in place and file for adjustment of status with USCIS, your pending Form I-601A will be denied.

Q. If I am granted parole in place under Keeping Families Together and no longer need a provisional unlawful presence waiver, will USCIS refund the filing fee for my Form I-601A?

A. No. Keeping Families Together is voluntary and requires payment of the requisite fee even if you have filed a Form I-601A. Filing fees are final and non-refundable, regardless of any action we take on your application, petition, or request, or if you withdraw your request.

Q. If my request under Keeping Families Together is denied, does this affect the decision on my pending Form I-601A?

A. No. The denial of a request for parole in place does not affect the adjudication of the Form I-601A, but the reasons that led to the denial of a parole in place request may also affect eligibility for a provisional unlawful presence waiver, including the determination of whether you merit a favorable exercise of discretion.

Q. If my request under Keeping Families Together is denied, can I still file a Form I-601A?

A. Yes. Form I-601A has different eligibility requirements than parole in place. A denial of parole in place does not make you ineligible for a provisional unlawful presence waiver; however, you should review the reasons for the denial of your parole in place request to determine if any of those reasons also make you ineligible for a provisional unlawful presence waiver.

Q. If my request for Keeping Families Together is granted, will I be eligible to request employment authorization?

A. Yes. If USCIS approves your request for Keeping Families Together, you can apply for an Employment Authorization Document (EAD) by filing  Form I-765, Application for Employment Authorization , under eligibility category (c)(11). You can only apply for employment authorization after your Keeping Families Together request is approved. If you file your Form I-765 Employment application before USCIS approves your I-131F request under this process, USCIS will reject or deny your Form I-765.

Q. Will there be a fee to apply for employment authorization (Form I-765)?

A. Yes. If you file online through your myUSCIS account, the filing fee for Form I-765 is $470. If filing on paper and sending by mail, the filing fee for  Form I-765 is $520. If you would like to request a fee waiver, you must file your Form I-765 by mail and your filing must include a completed  Form I-912 or a written request for a fee waiver with supporting evidence of your financial inability to pay the fee. At present, you cannot request a fee waiver if you file your Form I-765 online.

Please visit our  Request for Fee Waiver webpage for additional information, guidance and tips on fee waiver requests. You can also review the  Form G-1055 for a complete fee schedule.

Q. Can I file my Form I-131F at the same time (concurrently) as an application for employment authorization (Form I-765)?

A. No, at this time, you must submit these two forms separately. If your Form I-131F is approved and you are granted parole in place, you can then file Form I-765 to apply for an EAD based on your authorized period of parole.

Q. How long will I be authorized for employment?

A. If your request for this process is approved and you are later granted an employment authorization document (EAD) under eligibility category (c)(11), your EAD will generally be valid for the same duration as your parole period, which can be up to three years under this process. Once you apply for adjustment of status to lawful permanent resident, you will then be eligible to apply for employment authorization pending adjudicating of your adjustment application under eligibility category (c)(9). You can receive employment authorization with a five-year validity under category (c)(9). If your parole under this process is granted, you should not delay in filing a subsequent I-130 petition and I-485 application.

Q. What should I do if my Employment Authorization Document (EAD) was lost, stolen, or damaged?

A. If your parole period is currently valid, and you need to replace a valid EAD because yours was lost, stolen, or damaged, please review the “Replace an EAD” section on the  Employment Authorization Document page.

NOTE: Do not  file Form I-131F with this replacement Form I-765. If you submit Form I-131F when you are filing to replace a lost, stolen, or damaged EAD, we will deny your Form I-I31F, and we will not refund the filing fee for Form I-131F.

Q. As an employer, if I provide my employee with information regarding their employment to support a request for parole in place, will that information be used for immigration enforcement purposes against me or my company?

A. An employer may, as they determine appropriate, provide individuals requesting parole in place under this process with documentation verifying their employment. This information will not be shared with ICE for civil immigration enforcement purposes under section 274A of the Immigration and Nationality Act (relating to unlawful employment of noncitizens), except in cases involving unscrupulous employers who exploit undocumented workers by engaging in illegal acts ranging from the payment of substandard wages to imposing unsafe working conditions and facilitating human trafficking and child exploitation, and who therefore may be a DHS worksite enforcement priority as described in the Oct. 12, 2021 memorandum entitled “ Worksite Enforcement: The Strategy to Protect the American Labor Market, the Conditions of the American Worksite, and the Dignity of the Individual .”

Q. How can I tell if an employer is discriminating against me because I am a parolee?

A. An employer may be engaging in discrimination if they:

• Demand that an employee only show specific documents from the  Lists of Acceptable Documents or ask for more or different documents than are required to complete  Form I-9, Employment Eligibility Verification, or create an  E-Verify case; or
• Reject documents from the  Lists of Acceptable Documents  that reasonably appear to be genuine and relate to the employee, including documentation showing employment authorization because it has a future expiration date or because of an employee’s prior unauthorized status.

The Civil Rights Division of the U.S. Department of Justice has an office dedicated to ensuring that employers do not discriminate against individuals who are permitted to work in the United States. These include parolees who have been granted work authorization. If you think your employer may be discriminating against you, contact the Immigrant and Employee Rights Section (IER) at 800-255-7688 (TDD for the deaf and hard of hearing: 800-237-2515).

Q. What happens to my employment authorization if USCIS terminates my parole before it expires?

A. If USCIS terminates your grant of parole, there will no longer be a basis for your parole-based employment authorization. USCIS may therefore revoke your employment authorization.

Q. Can I file a family-based petition (Form I-130) at the same time as my parole in place request (Form I-131F)?

A. Each form must be filed separately with their own fees, but there is no requirement to wait to file a Form I-130. The Form I-131F may only be filed online, whereas the Form I-130 may be filed online or on paper by regular mail. The timing in which you file a Form I-130 will not affect the adjudication time of your Form I-131F.

Q. USCIS granted my request under Keeping Families Together. Does my U.S. citizen spouse or stepparent need to file Form I-130 for me so that I am able to apply to adjust to lawful permanent resident status?

A. Yes, unless your U.S. citizen spouse or stepparent has already filed a Form I-130 on your behalf. To be eligible for lawful permanent resident status on the basis of your marriage or stepchild relationship to a U.S. citizen, you must have an approved Form I-130. If you requested parole as the stepchild of a U.S. citizen, you must have a separate Form I-130 filed on your behalf.

Q. What are the requirements for my U.S. citizen spouse to file Form I-130?

A. In addition to having a legally valid marriage that is valid in the place of celebration, and that is not contrary to the public policy of the United States or state in which you and your spouse reside, your petitioning U.S. citizen spouse must demonstrate that your marriage is bona fide and was not entered into for the primary purpose of seeking an immigration benefit. For additional information on requirements and filing procedures for Form I-130, please see our  Form I-130, Petition for Alien Relative page.

Q. What are the requirements for my U.S. citizen stepparent to file Form I-130?

A. To be a beneficiary of a Form I-130 as a stepchild, and eligible to apply to adjust status, the child’s stepparent must demonstrate that their marriage to the child’s noncitizen parent was bona fide. For additional information on requirements and filing procedures for Form I-130, please see our  Form I-130, Petition for Alien Relative page.

Q. What additional documents can I provide to demonstrate that my marriage is bona fide for purposes of the Form I-130?

A. At the time of filing the Form I-130, your U.S. citizen spouse, as the Form I-130 petitioner, will need to provide evidence that your marriage is bona fide. Such evidence may include but is not limited to:

• Documentation showing joint ownership of property or evidence that you and your spouse reside together;
• Documentation showing that you and your spouse have shared financial resources;
• Birth certificates of children born to you and your spouse;
• Affidavits from others who have personal knowledge of your marriage; and
• Any other documentation to establish that there is an ongoing marital union.

Additionally, your marriage must not be contrary to the public policy of the United States or state where you and your spouse reside.

Q. What are the requirements for widow(er)s and what do I file?

A. If you are a  widow(er) , you must have a pending or approved Form I-130 filed prior to your spouse’s death, which will be converted to a  Form I-360, Petition for Amerasian, Widow(er), or Special Immigrant . If a Form I-130 was not already filed on your behalf, you may file a Form I-360 petition as a self-petitioner but must do so within two years of your spouse’s death. You also must not have been legally separated from your spouse at the time of death and you must not remarry prior to the adjudication of your Form I-360.

Q. Can I apply for adjustment of status (Form I-485) concurrently with my Keeping Families Together request (Form I-131F)?

A. No. You must first be granted parole in place before applying for adjustment of status.

Q. If USCIS grants my request under Keeping Families Together, does this mean I will be eligible to adjust my status to that of a lawful permanent resident (LPR)?

A. This process does not change the eligibility criteria for LPR status but provides an opportunity for eligible noncitizen spouses and children of U.S. citizens to adjust their status under existing legal authorities without having to depart the United States to seek an immigrant visa at a U.S. embassy or consulate. To qualify for adjustment of status under  INA 245(a) , an applicant must prove that they have been inspected and admitted or paroled into the United States, among other requirements. A grant of parole in place will satisfy the parole requirement under INA 245(a). Eligibility for  Form I-485, Application to Register Permanent Residence or Adjust Status , and any related forms that might be required, including  Form I-601, Application for Waiver of Grounds of Inadmissibility , will be determined on their own merits in a distinct and separate process from the parole in place decision.

Q. If my request under Keeping Families Together is granted, am I subject to the “3- and 10-year unlawful presence bars” and the “permanent bar”?

A. If you are granted parole in place under this process and subsequently apply for adjustment of status, you will be evaluated for admissibility at that stage. For more information about how unlawful presence impacts the determination of inadmissibility, please visit  Unlawful Presence and Inadmissibility .

Determining if you are inadmissible after accruing unlawful presence can be complex. If you need help or legal advice on immigration matters, make sure the person helping you is authorized to give legal advice. You can find information about authorized legal services on our  Avoid Scams  page.

Q. If I have previously worked in the United States without employment authorization, am I ineligible for adjustment of status under INA section 245(c)(2) and 245(c)(8)?

A. The bars to adjustment of status at INA section 245(c)(2) and INA section 245(c)(8), which are related to accepting or engaging in unauthorized employment, generally do not apply to noncitizens seeking adjustment of status based on an approved Form I-130 as an immediate relative of a U.S. citizen. Spouses and children of U.S. citizens are considered immediate relatives under the INA.

Q. If my request under Keeping Families Together is granted, what will happen to me if my spouse passes away before I am able to apply to adjust my status (before my parole period ends)?

A. If your U.S. citizen spouse has died, you may still be eligible for  adjustment of status if you meet the eligibility requirements. To qualify, you must not have been legally separated from your spouse at the time of death and you must not remarry before USCIS adjudicates your adjustment application.

If you qualify as a widow(er), and you have a pending or approved Form I-130 filed before your spouse’s death, it will be automatically converted to a Form I-360, Petition for Amerasian, Widow(er), or Special Immigrant.

If a Form I-130 was not already filed on your behalf, you may file a Form I-360 as a self-petitioner, but you must do so within two years of your spouse’s death.

Q. If my request under Keeping Families Together is granted, what will happen to me if my spouse and I divorce before I am able to apply to adjust my status (before my parole period ends)?

A. Generally, you will be ineligible to adjust status as the spouse of a U.S. citizen if you and your spouse divorce before you apply to adjust status. To be eligible for immigrant petition approval or to adjust status as the spouse of a U.S. citizen, you must still be married to your spouse at the time of application and final adjudication.

Q. If my request under Keeping Families Together is granted, will I be subject to the public charge ground of inadmissibility when I apply to adjust status to that of a lawful permanent resident?

A. If you apply for adjustment of status to become a lawful permanent resident after you are granted parole under this process, you must demonstrate that you are not inadmissible under the public charge ground of inadmissibility at INA 212(a)(4) (unless you are exempt from the public charge ground of inadmissibility), as well as the other grounds of inadmissibility in INA section 212.

For more detailed information on the public charge ground of inadmissibility, please refer to  USCIS Public Charge Resources, as well as  USCIS Policy Manual, Volume 8, Part G, Public Charge Ground of Inadmissibility .

Q. If my request under the Keeping Families Together is granted, can I travel outside the United States during my period of parole?

A. A grant of parole in place through Keeping Families Together does not authorize parole back into the United States if you decide to depart. If you depart the United States after being granted parole in place, your period of parole will automatically terminate. If you depart the United States without first obtaining an Advance Parole Document, you run a significant risk of not being able to return to the United States and you may also be ineligible for future immigration benefits.

CAUTION: Travel outside of the United States, even with advance parole, may have severe immigration-related consequences, including with respect to potential inadmissibility or execution of an outstanding order of removal. Parole into the United States is not guaranteed even if you have been granted advance parole prior to leaving the country. You are still subject to immigration inspection at a U.S. port of entry to determine whether you may be paroled into the United States and whether you are eligible for the immigration status you seek. For further information, see  Travel Documents | USCIS . Consultation with a qualified attorney or accredited representative is strongly advised prior to any travel outside of the United States.

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New Scottsdale Promise Program scholarships help offset any remaining college expenses

Welcome to the Scottsdale Promise Program, which covers Arizona resident tuition and fees for qualifying students attending Scottsdale Community College (SCC). Offered as “last dollar” funding, the scholarship helps offset any remaining college expenses after using all other sources of funding.

Eligibility

• Current Scottsdale residents or graduates from a high school within Scottsdale city limits at the time of application
• Qualifies for Arizona in-state (in-county) tuition
• Demonstrated and documented financial need as determined by FAFSA completion and/or free & reduced lunch status, or other federally recognized programs that demonstrate need
• Enrolled in a minimum of 12 credit hours per academic year at SCC leading toward a degree or certificate program
• Funding to support tuition, books, course fees
• Dedicated orientation
• Academic advising
• Workshops, tutoring, counseling, food pantry, and other support services
• Access to career services including: resume/cover letter preparation, connection to internships, etc.
• Access to service learning and other student engagement opportunities
• Can be renewed for up to four semesters (two years)
• May be used for an internship within City of Scottsdale offices (if relevant to the degree/certificate program student is pursuing)

The Scottsdale Promise Program is supported by the City of Scottsdale in partnership with SCC and the Scottsdale Unified School District.