junior receptionist cover letter

15 Receptionist Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for Receptionist jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

A job search can be overwhelming, and if you are like most people, your resume will be your first point of contact with potential employers. However, there is one more step to consider – the cover letter. The cover letter provides an opportunity for candidates to introduce themselves in a way that is personal and professional at the same time. A well-written cover letter can set you apart from other applicants by highlighting your skills in relation to the company’s needs.

Here are 15 amazing Receptionist cover letters that are professionally written and will help you stand out and get that job!

Receptionist Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

Receptionist Sample 1

Dear Sir/Madam, I am writing to express my interest in being considered for the position of Receptionist at your company. I am proficient in customer service, data entry, and office functions. My time management skills are excellent and I have an eye for detail. I would be a valuable addition to your team. Thank you for considering my resume and cover letter in your search for a receptionist position. Best Regards, Jenny Jones

Receptionist Sample 2

I am excited to apply for the Receptionist position with your company. I have a degree in Business Administration and am very focused on making sure my clients are satisfied. I am experienced in customer service and public relations, and feel I would be a great fit for this position.

Thank you, Olivia S

Receptionist Sample 3

What skills and qualities do you possess that make you a strong candidate for this position?

A certified Receptionist is the first person seen when people enter the company. This is a position that needs someone who is friendly, outgoing, and professional. I have had years of experience working in a customer service/office setting with a variety of people from all walks of life. I am very familiar with multi-tasking and am confident in my ability to assist others while keeping an upbeat attitude. In addition, I excel at balancing your workload so the responsibilities are manageable while still remaining efficient. I have excellent time management skills which includes being able to prioritize tasks on-the-spot if needed so no task goes unattended to for too long

Receptionist Sample 4

Dear Sir or Madam,

As a receptionist with two years of experience, I would like to submit my application. I have excellent interpersonal skills and am proficient in Microsoft Office software. Strong customer service skills are essential for this position. I am currently available for an interview at your earliest convenience. Thank you for your time and consideration.

Receptionist Sample 5

Hi,   I am looking for a job in hospitality. I have been a receptionist for 2 years. I have excellent customer service skills and am able to multitask effectively. My experience includes greeting customers, answering phones, taking messages, scheduling appointments and completing registration forms. As you can see from my resume, I have extensive experience that makes me the perfect candidate for this position! Thank you very much for considering me!

Receptionist Sample 6

This is a professional cover letter for the Receptionist position at your company.

I am interested in this receptionist position at ___________ because I have extensive experience in customer service and administrative duties, with an emphasis on excellent communication skills. I am able to work quickly, efficiently, and accurately while maintaining a professional demeanor. I would be so appreciative if you would consider my qualifications for this opportunity! Thank you so much.

Receptionist Sample 7

I am a responsible and detail-oriented professional with over six years of experience in administrative duties. I am confident that I possess the skills and qualities necessary to fill the position of Receptionist at your company.

Please consider me for this position and I will contact you to arrange an interview at your convenience.

Receptionist Sample 8

Dear _______,

I am writing in response to your recent advertisement for a Receptionist. I have over 10 years of experience supporting staff members with answering phones, greeting visitors, handling orders and shipping materials. My skills include proficiency with Microsoft Office software suite, customer service orientation and excellent communication skills. I am an attentive listener who is committed to providing the best service possible to your clients while maintaining a positive attitude.

Thank you for your consideration of me as a potential candidate for this opportunity; please contact me at (555) 555-5555 or email at [email protected] if you would like to schedule an interview. Thank you!

Receptionist Sample 9

Dear Sir or Madam, Neatly groomed, professional appearance with a warm smile and customer service focused. I am looking for a receptionist job due to my experience in this field. I have had over 10 years of customer service experience at the front desk. My work ethic is strong and my ability to multitask is confident. I feel that my skills are an excellent match for your receptionist position and I am confident that you will not be disappointed with my performance. Yours Truly, (your name)

Receptionist Sample 10

Dear Hiring Manager,

My name is _________ and I am applying for the Receptionist position. I have four years of experience in customer service and have excellent phone skills. I understand how to efficiently operate office equipment, including fax machines, photocopiers, scanners, etc. As a Receptionist at your company, I would be able to answer phones while greeting guests with a smile. Please contact me if you are interested in my qualifications for this position or if you would like to schedule an interview. Thank you for your consideration!

Sincerely, _______

Receptionist Sample 11

I am writing to apply for the receptionist position and I believe that my skills and qualifications make me a perfect fit. I have excellent customer service skills, five years experience in the field, and an ability to multitask. I am also proficient in word processing programs such as MS Word and using various office equipment like photocopy machines, faxes, and printers.

I would appreciate your time reviewing my resume for this position.

Receptionist Sample 12

Dear Jerome, I am looking for a new Receptionist position with your company. I have worked in the same industry for over 10 years where I have completed various duties in customer service, human resources and project management. My skills include excellent communication skills, time management, computer literacy and excellent organization. This position will allow me to use all of my abilities to be successful in meeting the needs of both my employer and customers. I hope you will consider me for this position!

Receptionist Sample 13

I am writing to apply for the Receptionist position at your company. I am interested in this job because I am passionate about customer service and enjoy interacting with people on a daily basis. My previous experience includes 5 years of receptionist work with clients such as ____. These experiences have provided me with excellent communication skills that are needed to complete the daily tasks of a receptionist, while continuing to offer exceptional customer service.

Receptionist Sample 14

Jennifer Jones 11 Main Street, Apt. 100 Atlanta, GA 75201 555-555-5555 [email protected]     Date: March 30th 2012. To Whom It May Concern: Hello, my name is Jennifer Jones and I am a qualified Receptionist with over four years of experience in the field. I have excellent customer service skills and I am well versed in Microsoft Office Programs such as Word, Excel and Outlook as well as the internet applications Google Earth and Social Media Networks Facebook and YouTube. If you would like to ask any questions about me or my qualifications please do not hesitate to contact me at 555-555-5555 or at jennifer

Receptionist Sample 15

My name is Joe.

I am interested in the receptionist position posted on your website. I have been a receptionist with XXXX, LLC for X years and I would love the opportunity to work with you. I am hard-working, reliable, punctual and personable with a positive attitude who enjoys working in a fast paced environment. I have excellent customer service skills and can multi-task efficiently while maintaining a calm demeanor in stressful situations. Contact me to schedule an interview at your earliest convenience so that we may discuss how my experience can help you grow your company!

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written Receptionist cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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Receptionist Cover Letter Example & How-To Guide in 2024

You're the first face people see when they walk in, and you've got multitasking skills to rival a Swiss Army knife.

You’re a receptionist, and you’re ready to greet any challenge with a smile and a solution.

But when it comes to describing all your skills and qualifications in a cover letter, you suddenly feel like you've hit a wall. 

All the professionalism and charm you have in person just don’t translate into words.

But don't sweat it—this article is your all-in-one tool kit for writing the best receptionist cover letter and getting your foot in the door for an interview.

Here's what we're going to cover:

• A Top-Notch Receptionist Cover Letter Example
• 5 Steps to Writing a Receptionist Cover Letter

3 Essential Receptionist Cover Letter Tips

Let's dive in!

Receptionist Cover Letter Example

5 Steps for the Perfect Receptionist Cover Letter

Now that you've just seen what a great receptionist cover letter looks like, it’s time to start your own.

And it’s time for us to show you how to write a cover letter ! 

Just follow these steps:

#1. Put Contact Information in the Header

Start your receptionist cover letter with your key contact information. 

Place them at the top, just like you would on your resume . Here’s what to include:

• First and Last Name. Always start with your full name.
• Job Title. Be specific about the job you're applying for, like "Front Desk Receptionist." It helps the hiring manager sort through applications faster since they’re probably hiring for several job openings.
• Email Address. Use a simple, professional email. An old quirky email won't work, so swap "[email protected]" for "[email protected]."
• Phone Number. Double-check that your phone number is correct. If you're applying outside your country, make sure to add the dial code in front.
• Location. Just the city and state or country are fine. But if you're willing to move for the job, be sure to mention that somewhere on your resume and cover letter.
• Relevant Links (optional). If you’ve got a LinkedIn profile , you can add a link.

Now, time for the hiring manager’s contact information :

• Company Name. Write down the company's name. If it belongs to a larger company, such as a hotel that’s part of a conglomerate, you can just write the hotel’s name.
• Hiring Manager’s Name. Try to find out the name of the person who’ll be reading your cover letter. Check the job ad, the company website, or LinkedIn for a head start.
• Location. If the business you’re applying to has more than one location in the same city, like a gym that’s part of a franchise, specify the exact location, such as the street address.
• Date of Writing (Optional). You can add the exact date of writing to give your receptionist cover letter a professional touch.

#2. Address the Hiring Manager

Once you've got your contact information sorted, aim to address your cover letter to the person who's going to actually read it. 

And skip the old "To Whom It May Concern" line while you’re at it. 

The trick here is to do a bit of digging. Look through the job ad, company website, or LinkedIn job post to find the hiring manager for the receptionist role you’re eyeing. That way, you can find their name and address them in your cover letter.

Use formal titles like Mr. or Ms., followed by their last name. If you're unsure about their gender or marital status, go with their full name. Like this:

• Dear Ms. Thompson,
• Dear Jamie Thompson,

If you hit a dead end in finding the hiring manager's details, don't stress. You can address the letter to the department or the company at large. Here’s an example:

• Dear Front Desk Team,
• Dear Reception Hiring Group,
• Dear HR Recruitment Staff,
• Dear Office Manager,

#3. Write an Eye-Catching Opening Statement

Hiring managers often spend just a few seconds scanning each application. So, catching their eye right away is critical to getting them to read the rest of your receptionist cover letter.

Start your first paragraph with who you are and why you're keen on the job. Your enthusiasm for the role or the company can make the hiring manager want to read more about you.

Researching the company can also really pay off. The more you know about them, the better you can show why you'd fit right in. It sends the message that you're not just firing off applications everywhere—you're genuinely interested in this particular receptionist role.

If you've got some solid receptionist experience, consider kicking off your cover letter with an experience or skill that sets you apart from other candidates. 

But remember to keep it short and sweet. The goal is to spark the hiring manager’s interest and encourage them to read more.

#4. Use the Cover Letter Body for the Details

The core part of your receptionist cover letter is where you can really dig deep into why you're the ideal pick for the job.

But don't just repeat everything from your receptionist resume . The hiring manager isn’t interested in the same information. Your cover letter is your chance to really flex your professional skills and qualifications in a way that makes you look like a better fit than every other candidate.

To do this, read through the job ad and mention any of your relevant achievements in the reception or admin fields. For example, you can make your cover letter stand out by emphasizing the specific skills mentioned in the job ad. If the position requires top-notch organization skills or multitasking skills, focus on those—not your unrelated pizza delivery skills from years ago.

Knowing more about the company can also give you an edge over other candidates. If you're familiar with their work culture or the type of clients they handle, say so in your cover letter. This shows you've done your homework and can present yourself as a good fit for their team.

Last but not least, try to give off some energetic vibes. Make it clear how eager you are for the role and how you're sure you can make a real difference with your skills and experience.

#5. Wrap It Up and Sign It

How you end your receptionist cover letter is arguably the most important part.

The goal is to leave the hiring manager with a strong, positive impression that confirms everything you’ve told them so far. So, your conclusion should briefly restate why you're the right fit for the job or sum up the key skills that prove it.

To wrap it all nicely, add a call to action to your cover letter. For example, encourage the hiring manager to take the next step, like discussing your application in more detail or arranging an interview. This proactive approach can stick with them and boost your chances of getting a call.

Finally, keep it professional with a closing line and sign your full name at the bottom. Here's an example:

Please feel free to reach out to me at the contact details provided to arrange an interview. I'm keen to discuss my application further when it suits you.

Warm regards,

If "Warm regards" doesn't resonate with you, here are some other polished options:

• Kind regards,
• Respectfully,
• Thank you for considering my application,

You've got the basics of how to write a cover letter.

Now, let's take your receptionist cover letter to the next level with some great cover letter tips :

#1. Match Your Resume

Regardless of your field, it’s essential for your cover letter and resume to reflect the professionalism you'll bring to the front desk.

Make sure your cover letter matches your resume like a uniform would match you with the rest of your team. This basically means keeping the contact information organized neatly on the page, with the same font style and size throughout your cover letter.

And just like juggling calls and visitors, you need to keep an eye on the spacing and margins to make sure your cover letter is at the right length .

Or Use A Cover Letter Template Instead

Feeling overwhelmed?

Here’s a shortcut—our cover letter templates .

Crafted with input from hiring managers around the globe, they're on-point with industry standards and look stunning. You can create your receptionist resume using our free resume templates , and then you’ll have a sleek cover letter for it in no time.

#2. Mention Skills and Keywords

Even the most well-written cover letter can fall flat if it doesn’t contain enough job-related keywords .

The truth is, that hiring managers have a checklist of what they want a candidate to bring to the table, and it’s these essential skills and qualifications that they’re looking for in your cover letter. When writing your receptionist cover letter, make sure you use enough keywords from the job ad.

But don’t just randomly throw in words you recognize. You want your cover letter to convey a story about how you’re the best candidate for the job. If the employer is looking for excellent customer service skills, you need to prove it. Mention how you developed your customer service skills and how they can help you excel at the job you’re applying for. 

#3. Proofread the Final Draft

You've already put in hard work to make your cover letter shine, so don’t let typos or grammar errors ruin your chance. Nothing screams "unprofessional" louder than sloppy writing.

In fact, most hiring managers will throw out an application over minor mistakes .

Avoid this by giving your cover letter a careful read and paying close attention to your text. It might sound obvious at first, but far too many candidates think they can skip it and end up in the hiring manager’s “no” pile.

Once you’ve done your part, try using a handy spell-checking tool like Grammarly . This can scan your text, catch errors you missed, and even suggest style improvements. Once you’re done, you can even hand your cover letter over to a friend. Having a fresh set of eyes check your cover letter can help spot mistakes both you and your spell-checking tool missed.

Key Takeaways

There you have it!

Now, you’re ready to write the perfect receptionist cover letter and land that job you have your sights set on.

But to make sure you’ve got it down, let’s recap our main points:

• Making sure your receptionist cover letter matches your resume gives your application a neat, professional look. Just use a resume and cover letter builder so you can create both documents easily.
• Structure your cover letter so that you have an intriguing first paragraph and then give the details afterwards. Use the body of your cover letter to expand on your skills, experiences, and how they make you right for the job.
• Check the job ad for relevant skills and keywords the employer is looking for. This way, you can easily match what the hiring manager wants to see and leave a great impression.
• Always proofread your cover letter before sending it. Even a tiny mistake can cost you a job opportunity, and it isn’t worth the risk.

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3 Receptionist Cover Letter Examples Created for 2024 

• Receptionist Cover Letter
• Medical Receptionist Cover Letter
• Receptionist No Experience Cover Letter
• Write Your Receptionist Cover Letter

You greet customers in person and over the phone, making them feel welcome and giving them the directions they need. You also take the initiative to answer their questions as needed, alongside informing company personnel that their guest has arrived.

But how do you create a cover letter that packs all those carefully-juggled tasks? What aspects should you prioritize, and what do recruiters want to know about you that they haven’t already read in your receptionist resume ?

Don’t sweat it. We’re here to help with our three receptionist cover letter examples to get you started! Follow our additional tips and hints , or take advantage of our free cover letter generator , and you’ll be on the path to success in no time.

Receptionist Cover Letter Example

Copy this text for your receptionist cover letter.

123 Fictional Avenue Los Angeles, CA 90001 (123) 456-7890

October 01, 2023

Emily Johnson Warner Bros. Entertainment 123 Fictional Lane Los Angeles, CA 90001

Dear Ms. Johsnon:

As a receptionist, I am committed to providing stellar services to every visitor, a quality I have observed is paramount at Warner Bros. Entertainment—a place where dreams are brought to reality and narratives are masterfully crafted. Proficient in customer service, phone system operation, and more, I can refine administrative processes and collaborate effectively with various departments to enhance guest experiences at your organization.

My phone system operation skills were instrumental at Dynamic Productions, a bustling hub that handled upwards of 93 calls daily. I rose to the occasion, ensuring every caller swiftly connected with the correct department. My knack for driving efficiency saw 98.7% of all calls answered within the first three rings—a testament to my meticulous approach.

Moving on to my tenure at Event Eleven, I mastered balancing our office schedule and various events using Microsoft Outlook. From coordinating appointments and managing meetings to handling room bookings for more than 44 weekly events, I streamlined it all. Moreover, integrating Outlook with our contact management system led to a robust 12% surge in organizational accuracy, carving out precious time for more focused work.

My tenure at NLSLA revolved around adept document management, wherein I digitized and neatly organized over 8,367 legal files using M-Files to ensure seamless access across the enterprise. My intuitive categorization and tagging structure plunged the file retrieval time by 23%, sparking a significant uptick in productivity and operational efficiency.

Equipped with extensive experience in communication, organization, and problem-solving, I look forward to utilizing these skills to contribute to Warner Bros. Entertainment’s continued success. I aim to create a professional and welcoming environment for guests, collaborators, and employees. I am eager to discuss how my expertise in phone system operation, Microsoft Outlook, and document management can add value to your team. Thank you.

Sofia Kowalski

Enclosures: Resume Application 2 letters of recommendation Academic transcript

Why this cover letter works

• Demonstrating specialized industry knowledge (cue document management, word processors, and phone system operation), using numbers for the recruiter to visualize your potential. That shows you understand the industry and company’s needs, suggesting smoother onboarding.

Level up your cover letter game

Relax! We’ll do the heavy lifting to write your cover letter in seconds.

Medical Receptionist Cover Letter Example

Copy this text for your medical receptionist cover letter.

123 Fictional Avenue Chicago, IL 60601 (123) 456-7890

Benjamin Martinez Northwestern Memorial Hospital 123 Fictional Lane Chicago, IL 60601

Dear Mr. Martinez,

Northwestern Memorial Hospital’s commitment to excellence and innovation in patient care has created a healthcare environment that is patient-centered, efficient, and state-of-the art. I am eager to serve as a medical receptionist at your esteemed institution, enhancing patient experiences by combining exceptional customer service with my expertise in healthcare administration.

As a front desk associate at Advocate Trinity Hospital, I handled over 97 patient interactions weekly, using Athenahealth for appointment scheduling, billing, and medical records management. My attention to detail and strong work ethic allowed me to maintain a patient satisfaction rate of 91%, significantly contributing to the clinic’s thriving reputation.

At Saints Mary and Elizabeth Medical Center, my hands-on role in validating and updating nearly 400 patient records spiked the accuracy by 9%, positively impacting the revenue cycle. In addition, we saw claim denials decrease by 18%, thanks to my proactive approach to discrepancies in the coding system.

At Kindred Hospital Chicago, I channeled Meditech for optimal electronic health records management. My pioneering categorization approach catalyzed document retrieval, driving up the speed by a significant 27%.

I look forward to discussing further my qualifications and the potential value I bring to Northwestern Memorial Hospital. Thank you.

Alejandro Santos

• Capitalize on real-world applications of skills and accomplishments to show the employer why you’re the best fit for the position. Relevant proficiencies include problem-solving, basic medicinal knowledge, communication, multi-tasking, medical coding, and health administration tools (like Athenahealth and Meditech).

Receptionist No Experience Cover Letter Example

Copy this text for your receptionist no experience cover letter.

123 Fictional Avenue Phoenix, AZ 85001 (123) 456-7890

Savannah Williams Hilton Hotels & Resorts 123 Fictional Lane Phoenix, AZ 85001

Dear Ms. Williams:

I knew I had to apply for the front desk associate position at Hilton Hotels & Resorts when I read about your mission for excellent hospitality. The testimonials from guests revealed the distinct attention to detail and personalized service that Hilton prides itself on. Further drawn to your commitment to creating a welcoming environment for guests from various backgrounds, I am eager to contribute as your front desk associate.

While at Hyatt Regency, I became adept at meeting the unique needs of a diverse clientele, including many non-English speaking guests. Harnessing the power of ResNexus, I managed an average of 83 weekly bookings, transforming the reservation experience into an inclusive and engaging process. These guest centric strategies led to a remarkable 34% increase in the speed of service and boosted room occupancy by a significant 29%.

I also developed competence in guest profile management during my tenure at Kimpton Hotel Palomar Phoenix. By maintaining comprehensive and up-to-date guest profiles, I created personalized experiences for key guests, increasing guest satisfaction scores by 26%.

A brief stint at Baymont by Wyndham Phoenix further refined my emergency response skills. Confronting critical situations head-on, I kept a cool head, resolving issues swiftly and effectively. This approach led to a noteworthy 22% improvement in our emergency resolution rate, making guests feel safe and cared for during their stay.

Hospitality is perfectly embodied by providing top-tier, personalized service to every guest. Hilton Hotels & Resorts’ commitment to this principle shines brightly in the industry. I admire and share your dedication to the highest standards of service delivery, irrespective of the guest’s profile. Looking forward to discussing how we can continue enhancing this commitment together at Hilton Hotels & Resorts. Thank you for considering my application.

• From there, weave in a compelling narrative of transferable skills like emergency response and ResNexus, paired with tangible results. Your awareness of the role and readiness to embrace the challenge should be evident.

Related cover letter examples

• Receptionist resume
• Research assistant
• Entry Level
• Executive assistant

How to Write Your Tidiest Receptionist Cover Letter

The receptionist role is a broad one! You could work for a low-key small business, or you might work at a big, bustling corporation. Either way, your cover letter should match the company culture wherever you apply.

Carefully read the job description , and also pull up the organization’s website. Look for keywords like “WPM” or “friendly atmosphere” that clue you into the company’s values and focal points. Then, reflect these in your cover letter to show your alignment with the job!

Writing your greeting and intro:

You might say “sir” or “madam” when you greet someone at the door, but that’s not how you should open your receptionist cover letter! Instead, do some research to find who you’re writing to. Address them by name to show that you care, and they’re more likely to care about your application.

Your opening paragraph should then concisely outline why you want to work for that particular company—and why they want that, too! Strengthen your introduction by connecting with company values and tossing in a couple of relevant, qualifying skills.

Word your opener to leave a good hook near the end of the paragraph, too. If you state a few traits that align with what the job description calls for and then mention that you have more to offer, your reader will want to know more!

Just don’t write an opener like the following that feels sloppy and incomplete, like a half-baked text message!

Oh dear . . .

Hey, I really like your company and it seems really cool. I’m like super chill with people I meet so I definitely should be on your team.

Instead, look at how addressing the recipient and company by name becomes the perfect springboard for a few skills that align with the company values:

Much nicer!

Northwestern Memorial Hospital’s commitment to excellence and innovation in patient care has created a healthcare environment that is patient-centered, efficient, and state-of-the-art. I am eager to serve as a medical receptionist at your esteemed institution, enhancing patient experiences by combining exceptional customer service with my expertise in healthcare administration.

Writing your cover letter body

Now, on to the part that sometimes seems overwhelming (but doesn’t need to!) . . . Your body paragraphs. Each paragraph should focus on one accomplishment from your experiences that relate to the receptionist role, for clarity’s sake.

Include that time you caught an instance of double-booking on the company calendar and made a phone call that saved company dollars. Or mention that time you provided an exceptional customer greeting as always—only to find out later that you’d given an important company official a shining impression of your office!

And remember to tailor these paragraphs to the job description . What does this particular job role value? Efficiency and formality? Warmth and friendliness? Switch out some details in your body paragraphs to ensure you’re responding to what the company wants.

Now here’s a great body paragraph:

While at Hyatt Regency, I became adept at meeting the unique needs of a diverse clientele, including many non-English speaking guests. Harnessing the power of ResNexus, I managed an average of 83 weekly bookings, transforming the reservation experience into an inclusive and engaging process. The guest-centric strategies led to a remarkable 34% increase in the speed of service and boosted room occupancy by a significant 29%.

Closing and signing off your cover letter with a professional flair

You wouldn’t hang up on a customer, vendor, or patient! So don’t write a cover letter with a messy closer and signoff, either. This is your chance to show recruiters that you have that professionalism and eye for detail that make you such a great receptionist.

Reconnect with the company by citing some of their values or keywords of choice that you found in the job description . Reiterate a couple of fresh traits you have that align you with their mission statement.

And don’t forget a call to action! Invite them to contact you further with any additional questions, just as you would behind the desk before ending a phone call or email. Thank them for their time, too (either in the closing paragraph or as your formal signoff). Sign with your full, real name.

Just don’t leave the reader feeling unimpressed with an informal, low-effort closer like this one:

It’s cool you read my letter and learned all the stuff I can do. Can’t wait to start at your company so hit me up.

Um . . . Not sure what that was about, but try a closer like this instead, which reinforces key values and invites further contact with enthusiasm and a strong closer:

Yay! We fixed it!

Hospitality is perfectly embodied by providing top-tier, personalized service to every guest. Hilton Hotels & Resorts’ commitment to this principle shines brightly in the industry: I admire and share your dedication to the highest standards of service delivery, irrespective of the guest’s profile. Looking forward to discussing how we can continue enhancing this commitment together at Hilton Hotels & Resorts. Thank you for considering my application.

Great question! Check the job description for buzzwords like “bright, friendly attitude” and phrases that demonstrate company values like “giving every guest a second home” . . . Then, find ways to work these little details into your cover letter and switch them out to customize for each job!

Include them if you have them! Additional certifications or previous employee awards, professional letters of recommendation, and anything else you want to include with your basic application and resume. Just write “Enclosures:” and list whatever you decide to include.

Really comb that job description . Was it signed or posted by anyone in particular that you can look up? Check the company site for a staff or team page if that doesn’t work. And you can always look the organization up on social media like LinkedIn and Facebook!

Receptionist cover letter examples

You’re excited to start a new receptionist role, but there’s one key thing standing in the way. Your application.

If you need a little guidance when writing your cover letter, you’ve come to the right place.

A strong cover letter could be all that stands between you and another candidate.

So we’ll teach you how to impress the recruiter with our top tips and receptionist cover letter examples below.

CV templates 

Receptionist cover letter example 1

Receptionist cover letter example 2

Receptionist cover letter example 3

These Receptionist cover letter examples provide you with some guidance and inspiration for writing a cover letter that gets noticed and ensures your CV will get opened.

But if you really want to master the art of writing a winning cover letter , then follow our step-by-step cove letter writing guide below.

How to write a Receptionist cover letter

Here’s a simple process to write your own interview-winning cover letter.

Write your cover letter in the body of an email/message

When you send a cover letter with a job application, you should always write your message into the body of your email – or the body of the messaging system if you are sending via a job website.

Why do this?

Simply because you want to get your message seen as soon as the recruiter opens your application.

If you attach the cover letter as a separate item, this means the recipient will have to open it before they can read it – slowing down the process and potentially causing frustration along the way.

So, write your cover note in the body of your email/message to ensure you make an instant connection with the reader.

Start with a friendly greeting

To kick your cover letter off, start with a friendly greeting to build rapport with the recruiter instantly.

Your greeting should be personable but professional. Not too casual, but not too formal either

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you have opened the cover letter with a warm greeting, you need to explain which role you are interested in.

Sometimes a recruitment consultant could be managing over 10 vacancies, so it’s crucial to pinpoint exactly which one you are interested in.

Highlight the department/area if possible and look for any reference numbers you can quote.

These are some examples you can add..

• I am interested in applying for the role of Receptionist with your company.
• I would like to apply for the role of Sales assistant (Ref: 40f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for an IT project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

When sending a job application to a recruiter or hiring manager, it is important to remember that they will normally be very busy and pushed for time.

Therefore, you need to get you message across to them quickly (in a matter of seconds ideally). So, keep your cover letter short and to-the-point. A long waffling cover letter will overwhelm recruiters when they are running through hundreds of emails in there inbox, but a concise one will get their attention.

So, keep your cover letter to just a few sentences long, and save the extensive detail for your CV.

Sign off professionally

To finish off your cover note, add a professional signature to the bottom, stating your important contact details and information.

This not only provides recruiters with multiple means of contacting you, but it also adds a nice professional appearance to the cover letter, which shows that you know how to conduct yourself in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Aaron Smith Customer service professional 075557437373 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Receptionist cover letter

So, what type of information should you write about in your Receptionist cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

• Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
• Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
• The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
• Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
• Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

Receptionist cover letter templates

Copy and paste these Receptionist cover letter templates to get a head start on your own.

Hi Courtney,

I am writing to apply for the Receptionist job at Park Leisure Centre. With 3 years of experience in customer service roles, I possess the essential skills, such as cash handling, inventory management, and customer service, to ensure a welcoming and organised reception area.

During my current job at Waitrose, I interact with hundreds of customers per shift in an efficient and friendly manner, answering questions and recommending products which demonstrates my excellent communication skills. Moreover, my part time job as a Retail Assistant at T S Bryson further honed my POS system expertise and customer service skills. During this role I successfully designed a ‘Locals’ loyalty card, which increased customer return rates by an impressive 25%.

I am eager to bring my attention to detail and friendly demeanour to the reception role at Park Leisure Centre and I am available for an interview at your earliest convenience.

Kind regards,

Tiffany Saunders

Dear Hilary,

I am writing to express my interest in the Receptionist position at Park Surgery. With over 10 years of experience providing exceptional clerical support and customer service in both NHS GP practices and hospital clinics, I am confident in my ability to add value to your reception team.

During my tenure at St Mary’s Surgery, I effectively streamlined patient communications by introducing SMS appointment updates and confirmations, resulting in a 34% reduction in daily calls. I have excellent proficiency in Microsoft Office and BEAM and my keen attention to detail enabled me to redesign the online booking system, reducing booking errors by an impressive 28%. At Southampton General Hospital, I managed the daytime and out-of-hours reception desk in the Orthopaedic clinic, independently overseeing purchase orders and e-booking systems. With my extensive knowledge of patient confidentiality and GDPR compliance, I am well-prepared to contribute to the success of your medical team.

I am eager to discuss how my skills align with the needs of the surgery in person and am available for an interview at your earliest convenience.

Jacob Silva

I am thrilled to apply for the Head Receptionist position at Ocean Hotel. With 20 years of experience in the luxury hotel industry, my expertise in providing exceptional customer service, coordinating bookings, and resolving guest inquiries, make me an ideal fit for this role.

During my latest role at The Grand Hotel, I served as the first point of contact for over 10,000 guests per year, offering exemplary customer service in both English and French. My commitment to guest satisfaction earned me an impressive average CSAT score of 9.8 out of 10 for four consecutive years.

Additionally, I am experienced in independently covering the front desk as well as training junior receptionists to a high standard. My proficiency in handling cash and credit transactions, along with my experience as a Security and Fire Warden, further enhances my suitability for this role. Moreover, my fluency in French and excellent guest satisfaction scores reflect my dedication to providing an exceptional guest experience.

I am excited about the opportunity to contribute my skills to the esteemed team at Ocean Hotel, and I am available for an interview at your convenience.

Katie Conran

Writing a strong attention-grabbing cover letter is a vital step in landing a good Receptionist job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

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Receptionist cover letter example

Rise above the competition

The power of a story.

From schools and hospitals to law firms and small businesses, receptionists are the face of many institutions that make everyday life possible. Landing a one-of-a-kind receptionist position that opens doors to a fulfilling career is a competitive pursuit. A great receptionist cover letter can help convince an employer that you’ve got the right mix of skills and personality to get the job done. 

Receptionists greet guests, answer phones and help with an organization’s planning and internal affairs. Not only is this position a great asset to the company, receptionists also have unique advancement opportunities, both in the administrative field, and also within the industry where they work. In order to win that type of job, a top-notch resume is only part of the equation. 

Resume.io has an entire collection of tools and tips designed specifically for landing a job as a receptionist. Our resources include an extensive collection of occupation-specific writing guides and corresponding cover letter examples. We also offer resume writing tools, informative blogs and field-tested templates to help you create both types of job application documents.

This guide, along with an effective receptionist cover letter example. will:

• Explain the purpose and strategies of a strong cover letter
• Recommend the best format for a receptionist cover letter and components it should include
• Advise how to maximize the impact of each receptionist cover letter section: header, greeting, introduction, body and conclusion
• Dive into the psychological power of storytelling to help you land your dream job
• Help you avoid common mistakes to make sure you stand out from the competition.

Primary purpose of a receptionist cover letter

Before you can write a great cover letter of your own, it’s helpful to understand what a high-quality cover letter looks like and how it can increase the odds of landing your dream position. Before an employer ever invites you in for an interview, a cover letter gives you a chance to introduce yourself. This document doesn’t replace a resume, but complements it by explaining your strongest personality traits and skills, your previous successes and the added value you could bring to this new role. 

Do you have a mysterious gap in work history? Did your leadership experience change how you view team collaboration? Did your previous job in a different industry leave you with the perfect skills for this one? Your cover letter is the chance to offer a more complete picture of who you are and what has shaped you. Generally speaking, a cover letter consists of 200 to 400 words, or no more than one page. Sticking to this length limit helps to keep your message concise and focused. The goal is to keep the reader’s attention and leave them wanting to get in touch for more information. 

Now that we generally understand what a cover letter does, it’s time to take a look at why this is such a valuable tool in the application process. We’ve all stumbled across an application that asks for a resume but doesn’t specifically mention a cover letter. Does that mean you should just save yourself the trouble and submit the application without one? NO! In fact, that would be a big mistake.

According to 2018 data from job board Ziprecruiter, the average receptionist job received 97 applications and the average administrative assistant position received 113. Talk about competition! 

Don’t be discouraged, though. A strong cover letter can quickly make you stand out from all the candidates who didn’t invest time in theirs, or didn’t submit one at all. You’ve got the tools to go further and land the job you want.

Today’s job market is fiercely competitive — even more so for receptionists, secretaries and other administrative professionals. Each one of your application materials is another opportunity to convince an employer that you stand out from the competition. Why would you throw one of those chances away? What’s more, your cover letter serves your application in ways a resume cannot. While the profile section gives you one paragraph to show off your personality and personal perspectives, the rest of the document can blur together as a dry collection of titles and dates. Your cover letter, on the other hand, is a chance for you to tell your story — one in which you’re the perfect fit for the company you’re applying for. 

Make it personal

To ensure that you get the maximum effect from your cover letter, you’ll need to tailor it to each and every position that you apply for. For starters, you’ll need to get a feel for the hiring organization, its tone and the self-image it strives to present. The employer's website, notably the “About Us” section, is a great place to start. You can also take into account the company's visual styling — fonts, logos and colors can all give a sense of how seriously the branded elements are taken.

Your cover letter shouldn’t make you sound like a crazy fan, but emulating the company’s professional tone can help give the impression that you’re a great fit. The body of your letter can incorporate skills and goals from the job description, and you may choose to use a template or formatting consistent with the company’s self-image. All of these small details work together to show that you’ve done your homework and you’re seriously interested in being part of the team.

If you’re looking for additional inspiration for cover letter writing, you can check out our related administrative cover letter examples:

• Customer Service Representative cover letter sample
• Administrative Assistant cover letter sample
• Office Administrator cover letter sample
• Office Assistant cover letter sample
• Personal Assistant cover letter sample
• Office Manager cover letter sample
• Administrative Officer cover letter sample
• Secretary cover letter sample
• Call Center cover letter sample
• Administrative cover letter sample
• Front Desk Receptionist cover letter sample
• Virtual Assistant cover letter sample

Best format for a receptionist cover letter example

Some people dread the cover letter writing process because they feel it lacks a clear framework. Luckily, you’ve got the secret map. In this chapter, we break down the most common parts of a cover letter into easy-to-follow steps to save you time and frustration. These sections are the same across almost all industries. 

The format of your receptionist cover letter should include these key components:

• The cover letter header
• The greeting
• The introduction
• The cover letter body
• The conclusion
• The signature.

You can get even more detailed information about each of these sections along with free example sentences in this comprehensive guide on cover letters.

Here is exactly how you can write a cover letter that will stand out from the crowd, and help you land that interview.

Cover letter header

The primary function of your receptionist cover letter header is simple yet essential: to make sure that everyone who comes in contact with the document knows it belongs to you. 

In the rare case that you are required to send an application by mail, you’ll want to top your document with a formal letter heading. For online applications, however, you should reserve your header for just the necessary information — usually your name, phone number and other contact details. That way, no matter which desk your letter lands on, the person reading it knows how to get in touch. 

Align document styles

Not only does your cover letter header serve a valuable purpose in identifying your document, it also plays a role in formatting. This is the one place on your cover letter where you have the option to use color, strong text styles or other flourishes. You should, of course, let the visual identity of the prospective employer company, and the industry as a whole, guide your creative choices. 

If you’re not a graphic designer, a cover letter template can help you strike the right balance of visual appeal and professionalism.

Additionally, you can present an even more polished look by keeping your formatting consistent between the headers of your resume, cover letter and any other application materials you submit. This attention to detail shows an employer that you are precise and organized — great attributes for receptionists to have.

The goal of the cover letter header: Keep your name and contact information at the hiring manager’s fingertips, with an added touch of professional and appropriate formatting. 

Cover letter greeting

Although just a few words long, your cover letter greeting sets the tone for the entire letter to follow. As a receptionist, your greeting might change depending on the industry in question. You can use the company’s own language to gauge just how casual to go, but we recommend erring on the side of professionalism if you’re not sure. “Dear” followed by a salutation and last name is the most universally-applicable greeting. “Hi” or “Hello” might be suitable for companies with a more casual or youthful vibe, especially if your cover letter is sent in the body of an email. 

The difference a name can make

It’s been well documented that hearing our own name elicits a positive neurological response. Use this scientific finding to your advantage by including the name of the hiring manager in your cover letter greeting. In fact, employers often make it easier for you to do that by including the name of the responsible person on the job posting or on their website. 

Beyond the scientific evidence, using the hiring manager’s name is a great way to establish rapport and a personal connection right from the start. However, some organizations are simply too large for you to find out who might be reading your letter. In that case, try to avoid the impersonal and outdated “To Whom It May Concern.” Some form of the company’s name followed by hiring manager or even a collective noun like “team” can work well instead.

The goal of the cover letter greeting: Address the reader in a polite and respectful way, and set the tone for the rest of the letter.

Dear Mr. Loxley,

Cover letter introduction

A great introduction can make the difference between a job-landing receptionist cover letter and one that lands in the bin. This is the moment to hook your reader and entice them to continue. You might opt for an anecdote or another energetic statement, but the key is to grab attention while establishing your professional tone. 

The goal of the cover letter introduction: Introduce your letter in a strong and captivating way that encourages the reader to continue into the body section.

Having worked as a part-time public relations receptionist for the past three years, I understand that every campaign starts with an emotional connection.

Cover letter middle section (body)  

The body of your receptionist cover letter can be one of the most challenging parts to write, but it doesn’t have to be. One option is to break the body into two parts. 

In the first part, you’ll talk about your previous successes and milestones, and how your unique perspective and skillset brought you to those places. In each example, the STAR acronym is useful to remember this method for laying out: the s ituation, the t ask, your a ction and the positive r esult it brought.  

In the second part of your cover letter body, discuss your greatest strengths as they relate to the position at hand. Here, you can dive into your ability to add value to the prospective employer. 

The goal of the cover letter body: Highlight your greatest achievements, along with your top skills and personality traits as they relate to the specific receptionist role you’re applying for.

The moment someone enters our office, it is my duty to ensure that they are not distracted from that creative state of mind by a double-booked meeting room, misdirected call or apathetic attitude. If I can, I aim to maintain their state of flow by offering some pleasant politics-free chat or giving them an honest opinion on the latest promotional idea. My job is to help keep their ideas flowing by providing professional and efficient assistance however I am able. I type at 90 wpm, am used to routing 250+ calls a day, and greet up to 80 daily visitors with a warm and accessible attitude. At the reception desk, you never quite know what might be asked of you. But in light of my career goal to enter the PR profession after my studies, I go the extra mile whenever possible:

• Organized accommodation and travel for 60 press trips (40+ journalists each time)
• Collate daily press clippings from 35 news outlets, as required to prepare client presentations.
• Maintain editorial, conference and press calendars and updating database.
• Coordinate employee input for social media platforms and tracking engagement.  

The people who walk into my reception area (or who call on the phone) are my absolute priority for as long as they need me, but I believe that a PR receptionist can offer more.

Cover letter conclusion and signature

Once you’re sure you’ve knocked the body section out of the park, you’ll probably have the urge to finish the letter with something like “ So just hire me! ” Don’t do that. It doesn’t work; we promise. 

However, there is one professional way to close off your receptionist cover letter by encouraging an employer to get in touch. It’s called a call to action. This sentence or two invites hiring managers to continue the conversation and gives them a way to get in touch. You might consider thanking them for their consideration or signing off simply with “Sincerely,” “Best” or “Best Regards.” Just make sure to continue the professional tone from beginning to end. 

The goal of the cover letter conclusion: convey your enthusiasm for the receptionist job and employer by creating an effective call to action, and finish on a positive and professional note. 

I have long followed Imagazine PR’s success on social media and I would love the opportunity for an interview to see whether we have that special connection. I sense that we might. Sincerely, Ella Walton

Writing psychology — receptionist cover letter tools and strategies

No matter what industry you work in, you know you can expect some similar tasks in your role as a receptionist. Employers know that, too. That’s why they’re looking for some key traits in candidates for this position.

• Professional decorum: A receptionist is an outward-facing role. Employers expect great communication skills and a friendly and helpful disposition to make a great first impression with clients. When dealing with other office staff, receptionists should also carry themselves professionally and respectfully.
• Customer service: A receptionist must handle a variety of client needs quickly and efficiently. From handling visitors to fielding calls, every task should be done with the understanding that clients make the business run.
• Organization: Much of a receptionist’s day-to-day work includes organizing paperwork, office supplies, handling staff events and client documents. Front desk receptionists with the right organizational skills to stay on top of an endless stream of tasks will quickly prove their value to the company.
• Hard skills: No longer are receptionists just note takers and phone answerers. Today’s receptionists are required to understand a business’s goals and operations. They use the appropriate tools like phone systems and Microsoft Office software, tools and equipment to carry out their job effectively. Medical receptionists may be proficient using electronic health records, billing or appointment booking software.

We can all recall favorite stories. Maybe it’s a fictitious movie plot or the most hilarious thing that happened to you in college. Maybe the story isn’t even your own, but something you once heard that still cracks you up every time it pops into your head. 

It’s no mystery that humans love a good story. In fact, neuroeconomist Paul Zak has spent years researching the effects a great tale has on our brains. When we hear a good story, we produce neurochemicals that increase our sense of empathy and encourage us to cooperate and help others. Advertisers have long understood this phenomenon and have used it to create an emotional response that encourages customers to buy their products (think of a funny or heartfelt commercial, for example). During the job search, YOU, too, have something to sell — your skills, personality and work experience as a receptionist. You can use the power of storytelling to stand out from other applicants who are also qualified to file documents and greet clients. 

Think about a time when you made a real difference for a customer. Did you ever go above and beyond your duties to help solve a problem or to help someone? Did you help your boss excel during a big presentation, and were those efforts appreciated? Did you handle an internal issue discreetly and effectively? Did you develop a tradition to boost morale? 

Your story doesn’t have to be a life-changing event. Even little gestures can show how you care, not just about your duties, but also the team that you work with and the clients that you serve. Remember, the goal of your story is to show the employer you are kind-hearted, organized and determined, not just because you say so, but because you’ve proven it. 

The power of liking

As a receptionist, you’re qualified to work in a variety of industries and companies. One psychological principle that can help you win favor with an employer is the power of liking. We are more likely to accept and help people who share commonalities with us. 

You can put this into practice by explaining your personal motivations to work in a company or industry. For example, maybe you’ve always been attracted to this music media company because you’re a lifelong pianist. Perhaps your years of experience in two medical-related jobs have given you a great appreciation for the pharmaceutical industry. Showing potential employers why their operation interests you is a great way to align yourself with the company mission and values.

Common mistakes to avoid in a receptionist cover letter

To maximize your chances of success, use these cover letter tips to avoid the most common pitfalls tripping up other candidates for receptionist positions:

• Generic letters: It might seem easy to write one catch-all cover letter and change the greeting each time you submit. But be warned: Hiring managers can spot this from a mile away. A genuine effort to connect with the company will go a long way in making a positive impression. That means tailoring your cover letter to the receptionist job description each and every time you apply.
• Confidential information: Receptionists have access to a lot of private information, whether that be about the boss, the company or its clients. While some of that might make for an exciting anecdote, it’s imperative that you leave out any confidential or damaging information about a previous employer in order to remain trustworthy in the eyes of a hiring manager.
• Grammar or formatting errors: As a receptionist, typos and grammar errors make you look sloppy, as if you don’t have the attention for detail that you claim to have. You can easily avoid these mistakes by using a spell checker and having a friend proofread your cover letter before you submit. As for formatting, your visual impression is highly important. A professional formatting tool can make sure you strike the right balance.
• The wrong tone: Receptionists should be proud of the work that they do while understanding that they are a supporting role. Your tone should convey that you’re an enthusiastic team player without giving the impression that you intend to shake up the company with your strong leadership skills. You should also match your writing style to the way the company talks about itself in terms of formality or familiarity.

Key takeaways for a receptionist cover letter

• A great receptionist cover letter is a key component of a stand-out job application. Maximize your chances of success by tailoring it to each industry and position you intend to work in.
• While a cover letter has plenty of room for your own creativity and style, make sure to follow the standard structure so as not to confuse a potential employer.
• As a receptionist, professional decorum and customer service skills should be conveyed throughout your cover letter by using illustrative facts and figures.
• A concise, yet attention-grabbing story can help you build empathy with the reader and encourage them to give you a chance.
• Formatting is the first thing a reader takes in, so make sure to get the visuals just right. A professional template can take care of this quickly.

Now it’s time for you to continue your professional journey. With resume.io’s cover letter builder and cover letter templates, you can create a professional cover letter that lands you a terrific receptionist position in no time.

Free professionally designed templates

Receptionist Cover Letter Example

If you want to make a strong first impression and snag your dream receptionist job, you need an awesome receptionist cover letter. It’s not just about rattling off your skills — it’s about telling a story that shows how talented you are in a way that makes the hiring team remember you. We’ve got some cover letter examples receptionists like you can use to help you shine and get noticed.

Why a profession-specific cover letter matters 

Your receptionist cover letter is your opportunity to show that you’re not just any candidate — you’re the right one for the position. A job-specific cover letter highlights what makes you perfect for a particular role. It’s a platform to sum up your skills, know-how, and attitude.

When paired with a great CV , your receptionist cover letter will help you set yourself apart and demonstrate why you’re the top pick for the job. Need some help getting started with your resume? Check out our CV examples for inspiration. We also have CV and resume templates you can use to perfect your layout.

Key components of a receptionist-specific cover letter 

A receptionist cover letter is a means of differentiating yourself from other applicants and making a great first impression on the hiring manager. Your cover letter needs to include the following:

• Brief, Friendly Introduction: Introduce yourself and tell the reader exactly why you’re interested in working for their business
• Career Highlights: Provide a rundown of your relevant accomplishments and awards, like “Employee of the Month” recognition
• Skills and Talents: Highlight any specific skills and talents you possess, such as Microsoft Word and Excel mastery, certifications, etc.
• Problem-Solving Stories: While your receptionist cover letter should be concise, it’s good to include a brief story of your problem-solving capabilities 
• Values: Discuss how your values and mission align with those of the company you’re applying to
• A Focused Sign-Off: Close your receptionist's cover letter by thanking the reader for their time and letting them know how they can reach you for an interview

It’s also important to end your receptionist cover letter with a list of any attachments you’ve included, such as your resume .

From start to finish, every aspect of your receptionist cover letter needs to serve a purpose. Stay focused, remember your objective, and make sure your letter includes all of the components above.

Receptionist Cover letter format 

When it comes to writing a cover letter , receptionists should follow a standardized format. Your receptionist cover letter must include the following:

• Header: Include your contact information, the employer’s name, and the date
• Greeting: Address the hiring manager by name
• Introduction: Introduce yourself and state the position you’re applying for
• Body: Highlight your relevant skills and experiences 
• Conclusion: Summarize your qualifications and express your interest in the position 
• Closing Statement: Finish with a simple closing like “Respectfully” or “Sincerely,” followed by your name

Remember that this general format applies to virtually all cover letters. If you decide to broaden your horizons and apply for another position in the future, you can use this same format.

Sample Cover Letter for Receptionists

Joan Johnson 123 Broadway Ave Nashville, TN 37011 [email protected] (615) 123-4567

Jennifer Jones Hiring Manager Hospitality Hotel 123 Answer St Nashville, TN 37011

30 October 2024

Dear Ms. Jones,

My name is Joan Johnson. I am writing to express my interest in the receptionist position at Hospitality Hotel, which I found posted on Jobseeker. With my experience in managing front desk operations and providing exceptional customer service, I am excited about the opportunity to contribute to your team and create a welcoming and productive environment for your clients and staff.

In my current role at the Nashville Star Hotel, I handle a broad assortment of tasks that range from greeting visitors and managing phone lines to scheduling appointments and handling formal correspondence. My ability to multitask has allowed me to streamline front desk operations, improving efficiency considerably since I took the position two years ago. Additionally, my proficiency in various office software, including Microsoft Office Suite, enables me to handle administrative tasks with ease and accuracy. 

One of the reasons I am drawn to the Hospitality Hotel is its reputation for providing five-star customer service. My passion for exceeding customer expectations aligns with this priority. Whether it’s greeting visitors with a warm smile or resolving any concerns they may have, I take pride in ensuring that every interaction is positive and professional. 

In my current role, I was commended for handling high-volume call situations during peak hours with composure, resulting in increased customer satisfaction. I have also received “Employee of the Month” honors on three separate occasions in the 24 months I have worked at the Nashville Star Hotel and was recognized as “Support Employee of the Year” in 2023.

I am motivated by the challenge of being the first point of contact and the face of the company. My excellent communication skills, attention to detail, and positive attitude make me well-equipped to manage the diverse needs of clients and colleagues alike. I am thrilled at the prospect of bringing my unique blend of abilities and experience to the Hospitality Hotel, and I am eager to contribute to the continued success of the establishment.

I look forward to the opportunity to discuss how my skills and expertise align with your team’s needs. Please do not hesitate to contact me by phone at (615) 123-4567 or by email at [email protected]. Thank you for considering my application.

Sincerely, Joan Johnson

Attachment: Resume

Dos and Don’ts

Hopefully, you have a better idea of the core elements that make up a solid receptionist cover letter. Now, let’s look at some general “dos” and “don’ts” when composing your letter.

• Use cover letter templates  
• Use matching CV templates
• Tailor your cover letter to the company and position; if applying for multiple positions, edit your cover letter accordingly 
• Demonstrate that you’ve done your research
• Highlight your communication skills
• List your technical skills, like familiarity with specific phone systems or scheduling software 
• Carefully proofread everything — attention to detail is critical for receptionists
• Summarize your resume
• Go over one page — keep it concise and to the point
• Use a generic greeting like “To whom it may concern”
• List the duties you’ve performed with no context

Your receptionist cover letter isn’t just an expanded version of your resume or CV. It should complement the information included in your resume while giving hiring coordinators a preview of your personality, work ethic, and character.

Additional tips 

Remember, a receptionist cover letter is about showcasing your personality and skills. Add a touch of your unique flair to make your letter memorable. 

One winning strategy is to emphasize action words. Verbs like “managed,” “coordinated,” and “streamlined” add energy to your writing and paint a picture of you efficiently handling your duties. Using specific keywords can also help your receptionist cover letter make it past the applicant tracking system (ATS), which filters out letters that lack the right terminology.

Telling a story is a powerful way to connect with your audience. Instead of saying you’re good at handling tough situations, briefly narrate an instance where you turned a challenging situation into a positive outcome. 

You should also review various resume examples to ensure that your resume is the perfect complement to your receptionist cover letter. Your CV and cover letter are a package deal — if one is lacking, it could cost you a big opportunity.

Lastly, don’t be afraid to follow up. If you haven’t heard anything in a week or two, sending a polite follow-up email will demonstrate your continued interest.

Perfect your receptionist job cover letter with Jobseeker 

Our receptionist cover letter examples will help your application stand out and make you a more appealing candidate.

Using the tips above, you can create a cover letter that includes all relevant content and follows a structure that will capture the hiring team’s attention. However, a great cover letter for receptionists isn’t complete unless you pair it with the perfect resume.

Check out Jobseeker’s receptionist resume example to make sure your resume or CV includes all the information hiring managers are looking for. You can also use a dynamic resume template to take the hassle out of creating or updating your resume.

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Receptionist Cover Letter Examples and Writing Tips

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• Receptionist Cover Letter Sample
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If you're applying for a job as a  receptionist , take some time to write a strong cover letter—doing so could help you land an  interview . 

Your cover letter should emphasize your organization and communication skills, along with other  common receptionist skills  in your cover letter.

You should also highlight any specific skills called for in the job description, such as familiarity with industry terminology, or expertise in  Microsoft Office  or  QuickBooks . Doing this will help your cover letter demonstrate to the employer that you have the skills required for the job. 

Looking for inspiration on how to get started? Get tips on what to write, as well as how to format and send your receptionist cover letter. Plus, take a look at two sample cover letters for receptionist positions that you can use as a template while writing your own. 

Tips for Writing a Receptionist Cover Letter

To get started writing a receptionist cover letter that will impress potential employers, follow these tips: 

Follow directions.  When applying for receptionist positions online, in person, or by email, you will often be asked to include a cover letter with your resume and possibly some other materials such as a list of references and a general application. Be sure to read the job posting carefully, and include only the materials they request at a given time.

If you are asked to submit a cover letter, follow all directions carefully. Send the letter in the correct format to the correct person.

As a receptionist, you will need to follow instructions and pay attention to detail, so it's important to display these skills in your application.

Use keywords.  Tailor your cover letter to the specific job you are applying for. A great way to do that is to include keywords from the job listing in your cover letter. Reread the  job listing , and circle any skills or qualifications that are important for the job. If you have those skills, include them in your cover letter. This will show the hiring manager, at a glance, that you are right for the job.

Provide examples.  When you say that you have a particular skill or experience, prove it by providing a specific example. For instance, if you say that you have strong organizational skills, mention how you helped reorganize the filing system at your last job, and how this increased efficiency in the office. Specific examples show the hiring manager that you really have what it takes.

Highlight relevant experience. Wherever possible, share skills, accomplishments, and experience that match with the employer's needs. You'll also want to quantify any accomplishments if possible. For instance, maybe you can say that reorganizing the billing system at work led to 30% fewer late payments. If you do not have experience as a receptionist, think about ways you can show you're still qualified for the role. For instance, maybe you volunteered at a phone bank (which helps show you have strong communication skills). 

Edit, edit, edit.  Receptionists need to have attention to detail and strong communication skills. Therefore, it is important that you  proofread  your cover letter for any spelling or grammar errors. One way to show your skills as a receptionist is to write a flawless, error-free cover letter.

If you are sending your cover letter as a hard copy (or email attachment), you need to write your letter in  business letter format . Include these items in the following order: your contact information, the date, the company contact information, a business salutation, and the body of your letter. Make sure your letter is left justified.

Your closing will include your handwritten signature followed by your typed signature on a hard copy. If it is an email attachment, just include your typed signature.

The format for an emailed cover letter (where the letter is in the body of the email) is slightly different. You should choose a subject that clearly explains the content of your email, such as the job title you are applying for and your name. Keep it simple: “Medical Receptionist Position – Jane Doe” is clear and to the point.

You do not need to include your contact information, the date, or the employer’s contact information at the top of an emailed cover letter. However, the salutation and the body of the letter will be the same as in a hard copy or attachment.

Your  email closing  should include your full name followed by your phone and email information.

Sample Cover Letter for a Receptionist Position

You can use this sample as a model to write a cover letter. Download the template (compatible with Google Docs and Word Online), or read the text version below.

Sample Cover Letter for a Receptionist Position (Text Version)

Chad Applicant 123 Main Street Anytown, CA 12345 555-555-5555 chad.applicant@email.com

July 30, 2020

Billy Lee Manager ABC Company 123 Business Rd. Business City, NY 54321

Dear Mr. Lee:

I am writing to express my interest in the receptionist job opening at ABC company. I believe my years of work experience as a receptionist, as well as my communication and technological skills, make me an ideal fit for the position.

I have several years of receptionist experience, including working in a busy work environment with multiple phone lines and a large professional staff. I can therefore handle the bustling environment of a large of office such as yours.

I have strong written and oral communication skills. At my current job, I greet about twenty-five to fifty clients per day, answering questions about the company and directing people to the correct offices. I also call dozens of clients per day to confirm appointments, and send emails every day to clients.

I have experience with a variety of software programs, including Microsoft Office and QuickBooks. I am also comfortable using multiple scheduling platforms, including MindBody and Timely. At my current job, I have trained five other employees in our scheduling platform, due to my experience and comfort with the program.

My background and skills make me an excellent candidate for this position. Thank you for your consideration. I look forward to hearing from you to arrange a time to speak in person.

Chad Applicant (signature hard copy letter)

Chad Applicant

Sample Email Receptionist Cover Letter

Sample email cover letter for a receptionist position.

Subject:  Reception Position at Gentle Dental – Jason Martinez 

Dear Ms. Rathbarn, 

I'm writing to apply for the receptionist position at Gentle Dental, which I saw advertised on JobSearchSite.com. I believe that my positive and professional attitude, as well as my experience working as a receptionist in other medical offices, make me a match for this position.

For the pat five years, I've worked in a medical office, where I've greeted patients, scheduled appointments, and answered patients' questions over the phone. My communication skills are strong, and I'm also skilled at assisting patients who are frustrated by long waits or insurance confusion.

I pride myself on keeping doctors' days running smoothly, and problem-solving when unexpected issues arise. For example, when one doctor was unexpectedly three hours late to work, I quickly called all of his scheduled patients and rearranged their appointments. By the time the doctor arrived at work, I had already rescheduled all of his patients successfully.

Please see my attached resume for more information on my work history, and do not hesitate to be in touch with any questions. Thank you for your consideration and I look forward to hearing from you. 

Sincerely, 

Jason Martinez Phone Number Email Address

Entry Level Receptionist Cover Letter Example

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You should start your Entry Level Receptionist cover letter by addressing the hiring manager directly, if possible. If you don't know their name, use a general greeting like "Dear Hiring Manager". Then, introduce yourself and state the position you're applying for. Make sure to show enthusiasm for the opportunity. For example, you could say "I am excited to apply for the Entry Level Receptionist position at your company". Then, briefly mention your relevant skills or experiences that make you a good fit for the role. Remember, the opening of your cover letter should grab the reader's attention and make them want to learn more about you.

The best way for Entry Level Receptionists to end a cover letter is by expressing gratitude and showing enthusiasm for the potential opportunity. You could say something like, "Thank you for considering my application. I am excited about the possibility of bringing my skills and passion to your team and I am confident that I can contribute positively to your organization." This shows that you are appreciative of their time and eager to contribute. Then, end with a professional closing such as "Sincerely" or "Best Regards," followed by your name. It's also important to include your contact information, so they can easily reach out to you for an interview.

Entry Level Receptionists should include the following elements in their cover letter: 1. Contact Information: At the top of your cover letter, include your full name, address, phone number, and email address. If applicable, you can also include your LinkedIn profile or professional website. 2. Professional Greeting: Address the hiring manager by name if possible. If you don't know their name, use a professional greeting such as "Dear Hiring Manager". 3. Introduction: Start by introducing yourself and stating the position you're applying for. Mention where you found the job posting. 4. Body of the Letter: This is where you sell yourself. Highlight your skills and experiences that are relevant to the receptionist position. As an entry-level receptionist, you may not have direct experience, but you can mention transferable skills such as customer service, organization, communication, and proficiency in office software. If you've done any internships or volunteer work that involved similar tasks, be sure to mention them. 5. Show Enthusiasm for the Company: Do some research about the company and express your interest in working there. Mention something specific about the company that you admire. 6. Closing: Thank the hiring manager for considering your application. Express your interest in discussing your qualifications further in an interview. 7. Signature: End with a professional closing like "Sincerely" or "Best regards," followed by your full name. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to tell a story about your skills and experiences, and to show your enthusiasm for the job and the company.

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Medical receptionist resume example, dental receptionist resume example, hotel receptionist resume example, salon receptionist resume example, spa receptionist resume example, veterinary receptionist resume example, try our ai cover letter generator.

School Receptionist Cover Letter [2+ Samples]

School receptionists work in the school office and provide administrative support to the staff and the office.

They are required to greet visitors and parents, take phone calls, and respond to mail. Also, they are responsible for performing filing duties and updating records.

“You will never get a second chance to make a first impression!”

This is especially true when you are applying for a school receptionist job.

Since employers do not know most candidates personally, they rely on cover letters that provide them with an impression of the candidate’s personality and professional profile.

So your best chance to get that dream job is to make an excellent first impression through your cover letter for School Receptionist Resume .

The following sample cover letter samples will give you ideas on how to write your own.

School Receptionist Cover Letter Sample 1

Aleyah Aberdeen 54 Wilson Drive Charleston, AK 32223 (000) 951-8547

May 3, 2023

Alicia Kevin HR Executive Learning Alliance 12 Howell Drive Charleston, AK 73736

Dear Ms. Kevin:

Your job description for a School Receptionist position perfectly complements my professional profile. That’s why I am sending my resume and job application documents for your perusal. Working in administrative and front desk capacities for five years, I’m confident that I have the necessary experience and skills to qualify for this position.

My key areas of expertise include:

– Answering and directing phone calls – Greeting visitors along with providing parking validation for them – Processing and distributing incoming mail – Ordering and maintaining files and retrieving them when needed – Supervising student workers and creating lesson plans – Maintaining staff development information and catalogs – Performing other administrative duties

I want to contribute my energy, skills, and experience to manage the reception area of your school efficiently, and am enclosing my resume for your review. I’d like to meet with you in person to discuss this opportunity and my suitability for the School Receptionist position at Learning Alliance.

T o follow up and set a meeting time, I’ll call you after some days. Meanwhile, I can be reached at (000) 951-8547 if you need any additional information regarding my credentials.

Thank you for your time, and for considering my candidacy for a School Receptionist job at Learning Alliance.

Aleyah Aberdeen

School Receptionist Application Cover Letter Sample 2

Mr. Ted White Administrator Nashville High School 65 Valley View Drive Cheyenne, WY 88722

Dear Mr. White:

I am sending my resume as an application for the position of School Receptionist at Nashville High School, as advertised on the school’s website. As a self-motivated and flexible individual who possesses strong expertise in general administrative and front desk duties within an educational setting, I am eager to make a substantial contribution.

Through my work as a School Receptionist at Cheyenne Elementary School, I sharpened my skills in providing a warm welcome to parents and visitors. I interacted with parents and visitors in a friendly manner and possessed the flexibility to respond courteously at all times.

My ability to establish priorities and maintain productivity despite interruption has been lauded many times. Possessing the utmost integrity and professionalism, I work at my best even in times of rush hours. I offer a proven ability to meet deadlines and work efficiently with teachers, staff, and co-workers in a team-oriented and self-directed environment.

I would welcome the opportunity to discuss with you how I may excel in the role of School Receptionist. I will call you after three days to check the status of my application and will be available at (000) 338-8228 if you need additional information from me.

Thank you for your time and consideration, and I look forward to meeting you soon.

Sincere regards,

Laura Gates

• 2 School Receptionist Resume Samples
• 6 School Receptionist Interview Questions and Answers
• Corporate Receptionist Cover Letter Sample
• Executive Receptionist Resume Summary Samples

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School Receptionist Cover Letter Examples & Writing Tips

Use these School Receptionist cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table Of Contents

• School Receptionist Example 1
• School Receptionist Example 2
• School Receptionist Example 3
• Cover Letter Writing Tips

School receptionists are responsible for greeting and directing visitors, answering phones, and handling general inquiries. They also provide support to the administrative staff.

To be successful in this role, you need to be friendly, organized, and have excellent communication skills.

Use these examples and tips to write a cover letter that will help you get the job.

School Receptionist Cover Letter Example 1

I am excited to be applying for the School Receptionist position at ABC School. I have more than five years of experience in customer service and I possess excellent communication and interpersonal skills. I am confident that I would be an excellent addition to your team.

I have a proven track record of providing excellent customer service. In my previous role as a Receptionist at XYZ Company, I was responsible for greeting visitors and answering the phone. I also managed the front desk and ensured that the office was kept tidy. I frequently went above and beyond to help visitors and employees with their needs. I was highly praised by my supervisor for my exceptional customer service skills.

I have the ability to stay calm under pressure and handle difficult situations with grace. I am also proficient in Microsoft Office and have experience using various other software programs.

I am excited about the opportunity to join ABC School and contribute my skills and experience to your team. I look forward to hearing from you soon.

School Receptionist Cover Letter Example 2

I am writing to apply for the open School Receptionist position that I saw on your website. I am confident that I have the skills and experience that you are looking for, and I am eager to put my abilities to work for your school.

I have over three years of experience working as a receptionist in a school setting. I am familiar with all of the duties and responsibilities that come with this position, and I am confident that I can handle them all effectively. I am patient and efficient, and I have a strong customer service orientation. I am also skilled in handling multiple tasks simultaneously.

I am confident that I can be a valuable asset to your school. I am eager to learn and grow, and I am committed to providing the best possible service to your students and staff. I would be grateful for the opportunity to interview for this position, and I look forward to hearing from you soon.

School Receptionist Cover Letter Example 3

I am writing to express my interest in the school receptionist position that is currently available at your school. I have been working as a receptionist for the past three years and have gained valuable experience in this field. My previous employers have all praised me for my ability to work well under pressure, my positive attitude and my ability to multitask.

I have worked as a receptionist at both small and large companies and have gained valuable skills in dealing with people from all walks of life. I have also learned how to handle difficult situations with tact and professionalism. I believe these skills will be an asset to your school.

I am confident that I can perform well in any environment and look forward to the opportunity of working with you. Please find attached my resume for your review.

School Receptionist Cover Letter Writing Tips

1. show your customer service skills.

As a school receptionist, you’ll be the first point of contact for parents and students, so it’s important to showcase your customer service skills. Some great ways to do this include:

• Mentioning how you’ve helped resolve customer complaints in the past or how you’ve gone above and beyond to help customers in need.
• Explaining how you’re patient and efficient when it comes to handling multiple tasks simultaneously.
• Detailing your strong communication skills and how you’re able to build positive relationships with parents and students.

2. Customize your cover letter

When applying for a school receptionist position, it’s important to personalize your cover letter by highlighting your past experiences that have prepared you for this role. For example, if you have experience working with children, mention this experience in your cover letter and explain how you’re looking forward to using your skills in this new position.

3. Highlight your organizational skills

As a school receptionist, you’ll be responsible for managing the front desk and ensuring that all the administrative duties are carried out smoothly. To show hiring managers that you’re capable of handling these responsibilities, highlight your organizational skills in your cover letter. For example, explain how you’re able to keep track of multiple tasks simultaneously or how you’re able to stay calm under pressure.

4. Proofread your cover letter

One of the most important things to do when applying for any job is to proofread your resume and cover letter. This will help ensure that there are no errors in your application that could disqualify you from getting the job.

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