how to write an application letter as a business

3 Examples: How to Write an Effective Application Letter

By Status.net Editorial Team on November 15, 2023 — 9 minutes to read

Your application letter should be a clear reflection of you, your skills, and your aspirations. It’s essential to tailor it to the specific job you’re applying for and showcase how you meet the requirements. Stay with us as we walk you through the tips, tricks, and best practices to make your letter shine. By the end, you’ll have the knowledge and confidence to navigate the job application process with ease.

Step 1. Introduction: Expressing Interest

The opening line.

Your opening line should grab the reader’s attention, briefly introduce yourself, and express your interest in the position. This is your opportunity to make an excellent first impression, so keep it clear and concise. For example, you could start with:

“As an experienced marketing professional, I was thrilled to see the opportunity for a Marketing Manager position at X Company.”

Revealing the Source of Information

Next, it’s important to mention where you found out about the job opening. This helps recruiters understand where their outreach efforts are effective and demonstrates that you’ve done your homework. Reference the specific platform, such as a job board or company website, or mention the person who referred you to the position. Here are a couple of examples:

“I came across this position on LinkedIn and believe my skillset aligns perfectly with the job requirements.” or

“Jane Brown, the Sales Director at your company, suggested I apply for this role, as she believes my experience in customer service is a great fit for the team.”

Step 2. Body: Detailing Qualifications

Pitching your skills.

When writing an application letter, it’s essential to showcase your skills. Start by listing the most relevant ones based on the job description. Be specific and mention how you’ve used these skills in previous projects or work settings. For example:

“As a project manager, I have successfully managed teams of up to 20 members, ensuring timely delivery of projects while maintaining a high level of quality.”

Use bullet points or bold text to make your skills stand out. This way, the reader gets a clear picture of your capabilities.

Referencing Your Experience

After listing your skills, provide details about your work experience. Start with the most recent position and include the name of the company, your job title, and the duration of employment. Focus on the responsibilities that match the job opening. For instance:

“During my tenure at X Corp as a marketing executive, I was responsible for coordinating marketing campaigns, managing social media channels, and conducting market research.”

Don’t forget to mention any relevant internships or volunteer work. This information will help paint a complete picture of your expertise.

Demonstrating Your Achievement

Lastly, highlight your accomplishments and show the potential employer why you’re a perfect fit. Use concrete examples and mention any quantifiable results you’ve achieved. For example:

“At ABC Inc., I initiated a cost-reduction program that saved the company $50,000 within six months.”

You can also mention any awards or recognitions you’ve received for outstanding work. This demonstrates that your contributions have been valued and recognized by others.

Step 3. Concluding Your Letter

Seeking further communication.

By the time you reach the end of your application letter, it’s important to express your desire for further communication with the potential employer. This shows that you’re genuinely interested in the opportunity and eager to continue the conversation. Example:

“I am excited about the prospect of contributing to your company’s goals, and I would appreciate the opportunity to discuss this further with you. Please don’t hesitate to contact me at your earliest convenience. Thank you for considering my application.”

Final Goodbye

After expressing your eagerness, close your letter with a polite and professional farewell, addressing the recipient by name where possible. This is not only courteous, but it also leaves a positive and lasting impression. Example:

“ I look forward to your response and the possibility of working together. Once again, thank you for your time and consideration. Sincerely, [Your Name]”

Proper Letter Ending

The complimentary close.

Start by choosing an appropriate complimentary close for your application letter. This part signifies the end of the main content and should leave a professional impression. Some common examples are “Sincerely,” “Best regards,” or “Yours faithfully.” Keep in mind that it’s best to stay formal, so avoid using casual phrases like “Cheers” or “Take care.”

After the complimentary close, press enter twice to leave a space for your signature. This space provides room for your actual signature if you’re submitting a physical letter. If you’re submitting electronically, this space can act as a visual cue that your letter has reached its end.

While signing an application letter, be sure to include your typed full name. Don’t forget to include your relevant contact information, such as your email address or phone number. This will make it easy for the recipient to get in touch with you if they have any questions or require additional information.

Here’s an example of a proper letter ending for your application letter:

[Space for physical signature, if applicable] Your Full Name [email protected] +1-234-567-8901

Post-Writing: Proofreading and Correcting

After writing your application letter, it’s essential to proofread and correct any errors or inconsistencies. This process will help ensure that you submit a polished and professional document that impresses potential employers.

Correcting Grammar and Punctuation

First, focus on your grammar and punctuation. A well-written letter that follows proper grammar rules is more likely to capture the reader’s attention and convey your message effectively.

• As you’re reading through your letter, keep an eye out for missing or misplaced commas, semicolons, and other punctuation marks.
• Check for sentence fragments or run-on sentences that make your message unclear.
• Look for subject-verb agreement issues, as well as any awkward phrasing or wordiness.
• Ensure consistency in tense and voice throughout the letter.

Checking for Spelling Mistakes

Your next step should be checking for spelling mistakes. Misspelled words can distract the reader and make your application appear less polished.

• Run your text through a spellchecker; most word processing programs have this feature built-in.
• Take the time to read through your letter carefully, word-by-word, to catch any errors the spellchecker may have missed.
• Double-check the spelling of names, addresses, and other specific information to make sure they’re correct.

Examples of Successful Application Letters

When writing an application letter, it’s essential to tailor it to the specific job posting . Check out these examples to help you create a winning letter for different scenarios.

Dear [Hiring Manager],

I’m excited to apply for the Sales Representative position at [Company Name]. With my proven sales record and strong interpersonal skills, I believe I would be a valuable asset to your team.

In my previous role at [Previous Company], I consistently exceeded sales targets and established strong relationships with clients. I’m confident that my experience and passion for sales will contribute to the ongoing success of [Company Name].

Thank you for considering my application. I look forward to discussing my qualifications and how I can contribute to the growth of [Company Name].

Sincerely, [Your Name]

As a creative and skilled Graphic Designer, I am thrilled to apply for the position at [Company Name]. My expertise in Adobe Creative Suite and concept development aligns with the requirements laid out in the job posting.

In my previous role at [Previous Company], I created visually appealing and engaging content for various marketing campaigns. My designs helped increase brand recognition and lead to a 20% increase in social media engagement. I am eager to use my talents and contribute to the visual identity of [Company Name].

I look forward to the opportunity to discuss my skills and portfolio with you. Thank you for considering my application.

Best regards, [Your Name]

As an experienced Office Manager with a strong background in time management and organization, I am eager to apply for the position at [Company Name]. Your commitment to efficiency and supporting your employees is in line with my work values.

During my tenure at [Previous Company], I streamlined scheduling and developed procedures that led to a 30% reduction in office expenses. My proactive approach to problem-solving and ability to create a productive work environment contribute to my effectiveness as an Office Manager.

I am enthusiastic about the opportunity to contribute to the success of [Company Name] by enhancing office operations. Thank you for considering my application.

Frequently Asked Questions

What are the key components of an application letter.

An application letter should include the following key components:

• Contact information: Start by writing your name, address, phone number, and email address.
• Salutation: Address the recipient professionally, using their name when possible.
• Opening paragraph: Introduce yourself and state the position you’re applying for.
• Body paragraphs: Highlight your relevant skills, experience, and accomplishments.
• Closing paragraph: Reiterate your interest in the position, provide your contact information, and thank the reader for considering your application.
• Sign-off: Use a polite closing, such as “Sincerely” or “Best regards,” followed by your name.

Can you provide a step-by-step guide on writing a cover letter?

• Review the job posting and research the company to understand their needs and values.
• Write your contact information at the top of the letter.
• Use a professional salutation and address the recipient by name, if possible.
• Craft an engaging opening paragraph that states the position you’re applying for and how you learned about it.
• Write body paragraphs that showcase your relevant skills, experience, and accomplishments, drawing connections to the requirements mentioned in the job posting.
• In the closing paragraph, restate your interest in the position and thank the reader for their time.
• Sign off with a polite closing and your name, followed by your phone number and email address.

What are some tips for writing an effective application letter?

To write an effective application letter:

• Tailor the content: Focus on the skills and experiences that are most relevant to the specific job posting.
• Use strong action words: Highlight your achievements using action verbs, such as “managed,” “achieved,” or “developed.”
• Proofread for errors: Thoroughly check your letter for spelling and grammatical errors before sending.
• Maintain a professional tone: Write your letter with a confident and respectful tone, avoiding slang or overly casual language.

How do you customize your cover letter for different job positions?

Make sure to modify your application letter to suit the specific job and company you’re applying to. Analyze the job posting to understand the key requirements and skills the employer is looking for. Emphasize how your experiences and abilities address these needs. Research the company to understand their values and culture, and incorporate that knowledge into your letter to show you would be a good fit for their organization.

What are some common cover letter mistakes to avoid?

Some common mistakes to avoid in cover letters include:

• Not customizing your letter for each job or company
• Focusing too much on yourself and not on the needs of the employer
• Including too much information or making the letter too long
• Repeating your resume verbatim without providing more context
• Failing to proofread for spelling and grammatical errors

How can I make my application letter stand out from the competition?

To make your application letter stand out:

• Use a compelling opening to grab the reader’s attention.
• Show enthusiasm for the position and the company.
• Make sure your letter is well-organized and visually appealing, with a professional font and layout.
• Tailor your letter to the specific job and company, focusing on the most relevant skills and experiences.
• Offer examples of your achievements to demonstrate your ability to succeed in the role.
• Proofread your letter to ensure it is error-free and polished.
• 5 Examples: How to Write a Letter of Employment
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• 3 Examples: Job Application Email (with Tips)
• 6 Example Emails: How to Ask for a Letter of Recommendation
• How to Write an Effective Performance Review (Essential Steps)

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• Career Planning
• Finding a Job
• Cover Letters

Job Application Letter Format and Writing Tips

• Tips for Writing an Application Letter

Job Application Letter Format

Job application letter template, job application letter example.

• Job Application Email Example

A job application letter (also known as a cover letter) is a letter you send with your resume to provide information on your skills and experience. This letter is your chance to “sell” yourself to an employer, explaining why you are an ideal candidate for a position.

When you write your job application letter, it’s essential to pay close attention to formatting . There’s a right way to format a cover letter; deviate from the standard guidelines and hiring managers may drop you from consideration.

In fact, anything that makes your job application letter appear less than professional can prevent hiring managers from taking you seriously as a candidate. Make sure your cover letter is formatted properly and is free from errors before you send. 

Tips for Writing a Job Application Letter

Do not copy your resume. A cover letter is a sales pitch. The purpose of this letter is to convince the hiring manager that you’re a strong candidate and to highlight your relevant experience and abilities. Your application letter should show how exactly your background makes you a good fit for a particular position. In contrast, your resume is a general record of your experience, education, and accomplishments.

Tailor each application letter to the job. As mentioned above, emphasize in your letter why you are an ideal candidate for the specific job. This requires that you personalize each letter to fit the company and position. Match your qualifications to the job posting by highlighting the skills, experience, and requirements listed in the description.

Be professional. Application letters have a fairly rigid format—as hiring managers read your letter, they will expect to see certain information included in set areas. You have freedom within the structure to be personable, but it is important to stick to a certain level of formality. Pay particular attention to the professionalism of your salutation . You wouldn't, for instance, want to refer to the letter's recipient by their first name unless specifically requested.

Carefully proofread. Employers are likely to overlook an application with a lot of errors. Therefore, read through your cover letter, and even consider asking a friend or career counselor to read the letter. Proofread for grammar and spelling errors. Be particularly mindful to spell the letter recipient's name correctly, as well as the company name.

Follow business letter format. Use business letter format when writing your letter. If you’re sending a typed hard-copy letter, be sure to lead with a paragraph containing your address, followed by the date, followed by the address of the recipient. If you’re sending an email, you can omit the address and date sections.  

Decide whether to send a hard copy or email. The main difference in formatting an email application letter is that you need to include a subject line that clearly lays out your purpose for writing, e.g. “Graphic Designer—Joe Smith.” And, instead of placing your contact information at the top of the letter, as you would in a hard copy, you'll include it below your signature.

Since your application letter will be accompanied by your resume, make sure the letter does not duplicate your resume exactly.

Use this formatting information as a guideline when writing your customized application letters , so you know what information goes where.  

Contact Information Name Address City, State Zip Code Phone Number Email Address

Employer Contact Information (if you have it) Name Title Company Address City, State Zip Code

Salutation Dear Mr./Ms. Last Name, (leave out if you don't have a contact)

Body of Application Letter The body of your application letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow up. See below for a paragraph-by-paragraph breakdown of the body of the letter.

First Paragraph The  first paragraph  of your letter should include information on why you are writing. Mention the job you are applying for and where you found the job listing. Include the name of a mutual contact, if you have one. You might conclude by briefly and concisely saying why you think you are an ideal candidate for the job.

Middle Paragraph(s) The next section of your application letter should describe what you have to offer the employer.

It can be a single paragraph, or you can break it up into a couple of paragraphs. If the section gets lengthy, you may use bullet points to break up the text. Remember, you are interpreting your resume, not repeating it.

Mention specifically how  your qualifications match the job  you are applying for. In this portion of the letter, make your case for your candidacy.

It can be helpful to spend some time researching the company —this knowledge and insight helps you make an informed and persuasive argument for your candidacy.

Use specific examples whenever possible. For example, if you say that you have lots of experience working successfully on team projects, provide an example of a time you worked in a group and achieved success.

Final Paragraph Conclude your application letter by thanking the employer for considering you for the position. Include information on how you will follow up.

Complimentary Close (examples)

Signature (for a hard copy letter)

Typed Signature

Download the job application letter template (compatible with Google Docs and Word Online) or see below for more examples.

Melissa Brown 11 South Street Harbor View, Maine 04005 555-555-5555 melissa.brown@email.com

July 14, 2021

Jason Rivera Human Resources Director Avery Solutions, Inc. 700 Commerce Way Harbor View, Maine 04005

Dear Mr. Rivera,

I was excited when my former colleague, Stephanie Taylor, told me that you were hiring for a Human Resources Specialist at Avery Solutions.

Stephanie has told me how important teamwork is to your group at Avery, and how much you need an HR Specialist who can fit in with the department and hit the ground running on day one. I believe that I am the ideal candidate for your team.

In my current job at Smith Group, I created and run our onboarding program, including organizing background checks and new hire orientation. I also have extensive experience in:

• Data reporting/data entry on HRIS software
• Recruiting and hiring processes, including creating job descriptions and postings, screening resumes, and scheduling interviews
• Producing company events, such as the annual company-wide picnic (100+ employees from across the country)

I’d love to speak with you about my qualifications and what I can do for your team. I’ve attached my resume for your consideration. Please don’t hesitate to contact me on my cell at 555-555-5555 with questions or to arrange an interview.

Best regards,

Signature (hard copy letter)

Melissa Brown

Job Application Email Example 

Subject Line: George Woo – Editorial Assistant

Dear Ms. Cortez,

I was excited when Ada Wilson told me that you were looking for an editorial assistant with a background in rights and research and a passion for digital media. She suggested that I throw my hat in the ring, and I’d love the opportunity to tell you more about what I can offer your team.

I’ve interned for Ada’s team for the past three summers, developing extensive experience with the rights and research process. Last year, I was instrumental in securing the rights to include Sara Frey’s poems in our digital anthology – a first for an online publisher, according to Ms. Frey’s estate.

I also have:

• Expertise with most popular content management systems, including WordPress
• Analytics knowledge, including expert-level facility with Google Analytics
• A strong work ethic and commitment to meeting deadlines

I hope you’ll reach out at your convenience to tell me more about your team’s goals and needs for the coming year. You can reach me on my cell at 555-123-4567 or via email at George.Woo@email.com.

How to Get Your Application Noticed

Don’t copy your resume: Your job application letter is a sales pitch. Don’t regurgitate your resume; instead, use this document to sell the hiring manager on your skills.

Tailor your application letter to the job: Match your skills and qualifications to the job description, highlighting those that make you an ideal candidate.

Be professional: Use business letter format and be sure to proofread your letter before you send.

CareerOneStop. " How Do I Write a Cover Letter ?" Accessed July 14, 2021.

CareerOneStop. " Write Effective Cover Letters ." Accessed July 14, 2021.

Purdue University. " Writing the Basic Business Letter ." Accessed July 14, 2021.

Business growth

Business tips

How to write a business letter: Formatting guide + template

There may be no more comically vague term in the entire business world than the word "business." It means so many things that it really means nothing, and yet you're reading this right now because you probably have a specific business-related need.

You might argue that any letter composed in a business setting could be considered a business letter—and you'd be more or less correct. But with such an impossibly wide and unspecific range of applications, how are you supposed to do business lettering right?

Whatever purpose you have for engaging in this epistolary practice, there are certain rules, expectations, and formatting specs you need to know. Here's how to write a business letter of just about any type in a way that gets the job done.

What is a business letter?

Types of business letters.

There are a lot of different types of business letters because a lot of business things happen at businesses. That's just business facts.

But there are a handful of typical business letter purposes and structures for use cases, ranging from sales to hiring to procurement. Here are some of the most common ones. 

Sales letter: Sales teams use these to pitch a product or service to potential customers.

Business inquiry: This letter is a formal way to ask a company for more information about their products, services, or job openings.

Request for information: Called an RFI for short, this is used to gather detailed information about potential vendors' products or services.

Cover letter: This general introduction letter summarizes an attached document like a resume or job application.

Offer letter: A hiring company sends this to successful job applicants to formalize the hire and outline the details of the position.

Letter of recommendation: A more senior professional who knows you sends this with your job application to get the hiring committee hyped to hire you.

Acknowledgment letter: You can use this boilerplate letter to let someone know you've received something from them.

Letter of resignation: A more formal way to say "I'm quitting," this gives HR dated documentation of your timeline and possibly rationale for leaving.

Parts of a business letter

While the details will vary pretty widely depending on what you're writing it for, there are four essential parts of a business letter that will almost always be there: heading, salutation, body, and sign-off. Here's what goes into each.

These basic details should open any business letter. They'll generally be left-justified at the top of the document, listing:

Your return address

Your contact information

The date the letter was/will be sent

Recipient's address (optional)

In some cases—particularly if you're sending a physical letter to a company—it can be helpful to include the recipient's address in the heading as well. In the digital age, it's not as important since you'll likely send this as an email or attachment. When in doubt, it doesn't hurt to include it, as it can also show you've done your homework. 

Letters don't usually have big title headers labeling them as something generic like "Business inquiry" or "Business letter." But if you're writing one for a well-defined purpose for documentation, like a letter of resignation or offer letter, you could consider it.

2. Salutation

Below your header, you can't just jump right into requesting a quote or quitting a job—you've got to greet the reader. This will go on its own line, equidistant from the heading to the body.

In a business context, you want to be formal but not stilted. "Hey!" won't be taken seriously, while "Greetings, Sir" comes across like an alien trying to act like a human. 

"Dear _____," is always a safe choice. Fill in the recipient's full name or replace their first name with a title like "Dr." or "Professor." Always use a name if you can find one. If you can't, use a generalized stand-in like "Dear [company name/department] hiring committee" or "Dear [company name] board of directors."

When in doubt, you could do worse than "To whom it may concern," but it's a little on the impersonal side and should be avoided if possible.

If the heading is the table and the salutation is the plate, the body of the business letter is the big steaming scoop of casserole. This is where you make your case, ask your question, or shoot your shot. This usually takes up the largest portion of the letter, which kind of muddies my analogy.

Body sections can be as short as one sentence—something like "We have received your request and will respond within two business days." But in most cases, they'll be upwards of a few paragraphs. Again, there are no rules for the number of paragraphs. But for longer messages, it can help to map out three:

Paragraph 1: Greet the reader, introduce yourself, and state the purpose of your letter.

Paragraph 2: Follow up with the details of your message. Any background info they need to know or extra context can go here as you make your point.

Paragraph 3: Wrap it up with a quick summary of your main point, let them know what they can do next or what you'll do next, thank them, and close out.

Here are a few pro tips for writing this section:

Focus paragraphs. Each paragraph after the introduction should have one specific focus. Bonus points if you can convey what each paragraph is about in the first sentence.

Be concise. Most professionals have a lot on their plates (to bring the analogy back). Stick to the point, and only include details that are absolutely necessary in the context of the letter.

Adapt the voice. Business communication should be formal and polite but not stilted or effusive. However, if the company you're writing to has a very clear voice and you're writing for a personal matter (e.g., applying for a job), consider adapting your voice to match theirs.

Close it out. Wrap up the body with a conclusion paragraph that succinctly summarizes everything you just said in a couple of sentences.

Next steps. Make sure your recipient knows what to do once they've finished reading. Include actions ("See attached…"), requests ("Please let me know…"), expectations ("I look forward to your response"), or suggestions ("Please consider…").

4. Sign-off

Once you've made your point, all that's left is to stick the landing and get out of there. Every business letter should have a closing section that shows you're finished and gives the recipient clarity on next steps.

Sign-off: Like "Dear" in the salutation, "Sincerely" is a safe sign-off to follow the body with. Depending on the context and familiarity, alternatives like "Best" or "Gratefully" can also work, but this isn't somewhere you want to take risks.

Typed name: Since most people's signatures are borderline unreadable, type up your name below the signature. This leaves no question as to who you are and how to spell your name.

Enclosures: Lastly, if you have any enclosed documents accompanying the letter, don't forget to include them.

How to write a business letter

So you know what a business letter is, what goes into it, and how to structure it. Now it's time to write it. Here's how to write a business letter for just about any occasion in six steps.

1. Identify your purpose

Once you have a defined purpose, translate it into words you can inject into your first body paragraph. Your purpose should encompass your needs, who you need to communicate those needs to, and why that person is relevant to those needs.

2. Find a contact

Every letter needs a recipient. While you can employ the generic "To whom it may concern," that lack of specificity also signals to the recipient that you're not invested enough to know who you're talking to.

3. Follow a consistent format

Business letter formatting should be like underwear: foundational but unnoticed. If the reader is thinking about your formatting, you've probably done something wrong.

The key to formatting is consistency. Maintain the same font, size, spacing, and margins throughout the document. When in doubt, left-justify all the text, but you can also consider these professional letter format options:

Block: Everything is left-justified with no additional indents to the first lines of paragraphs. Instead, you'll have an extra space between paragraphs. To avoid huge white spaces, you'll want to maintain 1"-1.5" paragraph spacing—ideally 1" or 1.15". This is a can't-miss standard option.

Modified block: A variation on block formatting, this one's a bit more dynamic. Start with block formatting, but add a twist: move non-paragraph elements like the heading, sign-off, and signature to the right margin. It's a small difference but a more visually engaging one.

Semi-block: Like block formatting, everything is left-justified in this format. The difference is that new paragraphs have indented first lines, generally 0.5". Since this visually differentiates new paragraphs, you should cut out any additional spaces between paragraphs. Keep this one at 1.5"-2" paragraph spacing, ideally double, to promote readability. This is a more formal option.

4. Write with intention

You'll spend most of your time in the body section, and that's where you'll really drive your point home. Every paragraph should contribute to the purpose you identified from the outset, and every word should advance your goal. 

As you write your body paragraphs, it's crucial to maintain a consistent, professional tone. Keep it in the second person—since you're writing to an individual, address them as "you" when you need to refer to them.

Writing an effective introduction

Turning your rough ideas into full letter bodies

Giving you new phrasing options

Rephrasing your own words into a different tone

Adding humor or other personal touches

Giving you suggestions for improvement

5. Keep it short

This goes for your paragraphs and your letter as a whole. No one wants to sift through huge blocks of text to get to the point of a letter they know has an actionable intention.

There's no hard-and-fast rule here—it's really more of a feel. But generally try to limit paragraphs to four to six lines. If possible, keep the entire letter to one side of one page. 

6. Copy edit

Do I believe that meaning is fluid and grammar is a subjective construct? Yes and yes. Do I believe business letters should be as grammatically sound as possible? Also yes.

Business letter format example

By now, you may be wondering what a business letter looks like in practice. More specifically, you may be wondering what an AI-generated RFI about Guy Fieri's free Food Network cooking classes looks like. Incredibly, that's exactly what I've got for you in this very section.

For reference, I used standard block formatting.

Business letter template

This simple business letter template should give you the foundation you need for just about any use case. Just replace the text with your information, delete the sections you don't need, copy edit, and you're ready to go.

Here are a few additional tips for customizing it:

Font: We opted for a Zapier-style font, which can suit more casual digital business messaging. But for an even more formal look, opt for the traditional Times New Roman.

Date: This should be the date sent, not necessarily the date you start the draft.

Recipient contact information: Exclude this if it's not available or relevant.

Enclosures: Exclude this if you're not enclosing any additional documents.

How to write a business letter with automation

Save new google docs documents to onedrive.

Automatically create a Google Docs document every week

Send email via Gmail when there is a new Google Document

Create new Google Docs before a Google Calendar event

Business letter FAQ

How do you write a simple business letter.

Here's how to write a simple business letter:

Put your name and address in the top-left corner.

Below that, type the full date.

Follow that with the recipient's contact information.

Start the message with a salutation like "Dear [name]."

Open the message body by introducing yourself and the purpose of your letter.

Write as many paragraphs as you need, but try to keep it to one page.

Below the body, write a sign-off like "Sincerely," followed by your signature and then your typed name.

If enclosing documents, list enclosures below that.

What is the correct format for a business letter?

Most business letters have a block format. This has 1" margins on all sides, standard 12-point font, single or 1.15" spacing, a space between paragraphs with no first-line indentations, and left justification for all text.

How do you start a professional letter?

A professional letter should start with "Dear" followed by the recipient's full name. If the recipient has a title like "Dr.", include that as well. If you don't have a specific recipient, use "To whom it may concern." 

Related reading:

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Bryce Emley

Currently based in Albuquerque, NM, Bryce Emley holds an MFA in Creative Writing from NC State and nearly a decade of writing and editing experience. His work has been published in magazines including The Atlantic, Boston Review, Salon, and Modern Farmer and has received a regional Emmy and awards from venues including Narrative, Wesleyan University, the Edward F. Albee Foundation, and the Pablo Neruda Prize. When he isn’t writing content, poetry, or creative nonfiction, he enjoys traveling, baking, playing music, reliving his barista days in his own kitchen, camping, and being bad at carpentry.

• Small business

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Business Letter Format With Free Template

Updated: Aug 22, 2022, 8:26pm

Table of Contents

When to use a business letter, 7 essential elements to include in a business letter, how to format a business letter, download free business letter template, business letter examples, writing an email business letter, frequently asked questions.

As straightforward as a business letter may initially seem, it can be a challenge to sit down and write one with the correct format. Since business letters are written by an organization or professional to another organization or individual for professional communication, it’s important to use an established business letter format to form a good first impression.

Keep reading to know the essential elements of a business letter, how to format it and tips for writing effective business letters. We’ve also provided a free template that can make drafting your letters easy.

A business letter is used by an organization or an individual for professional communication with other individuals or companies. Examples of business letters are job offer letters , sales letters, investor interest letters, resignation letters, business circulars, shareholder letters, letters of recommendation , etc.

Your Contact Address

If the contact address is already included in the letterhead, skip it. Otherwise, include these in your contact information:

• City, state, ZIP Code
• Phone number
• Email address

This is the date when you are writing the letter. If your contact information is included on the letterhead, your business letter starts with the date.

Recipient Address

The address should include:

The salutation that you use depends upon how familiar you are with the recipient.

Use “To whom it may concern” if you’re not sure about who will receive and read your letter.

If you know the recipient formally, use Dear [last name].

If you know the recipient informally, use the salutation Dear [first name].

Letter Body

This is the meat of the business letter. Use single line spacing for readability. You can use extra lines between paragraphs, after the salutation and above the closing salutation.

Closing Salutation or Valediction

Again, the closing salutation depends upon how formal or informal your relationship is with the recipient. Some of the most commonly used closing salutations in business  include:

• Kind regards
• All the best

Your Signature

You should always end with a handwritten signature even if the letter is typed and printed using a computer. Handwritten signatures help in establishing a rapport with the recipient even if this is your first communication. Always write your full name and title below the signature. Check out how to bring over your professional handwritten signature to emails and digital documents with an electronic signature .

Optional Things To Include

If you are including any additional documents pertaining to the letter, make a list of those enclosures after your signature and name. If you are sending a sales letter, you may consider including a call to action (CTA) at the bottom of the letter.

A business letter must be formatted for clarity and ease of understanding. Here are some points to consider while formatting the letter:

• Block or indent. In the block format, all elements of the letter are left-aligned. But, if you want to use an indented format, right-align your address, date, closing salutation and signature. The rest of the elements will be left-aligned.
• Font. Use a professional font such as Arial, Calibri, Times New Roman, Helvetica, etc. The size must be from 10 to 12.
• Margins. A one-inch margin on all four sides of the page is the standard. You can increase it to one-and-a-quarter inches to differentiate it from other types of letters.
• Spacing. Use a single line for the body of the letter. Use extra lines after your address, date, recipient address and salutation. Also, leave an extra line before the closing salutation.

Business letter is a formal document and you are accountable for the information you pass in it. So you must be very intentional about its content and format. We have discussed this in detail in the article. Here are a few examples for your reference.

Here is an example of a business letter from Purdue University’s Online Writing Lab . The sample also specifies recommended margins and spacing for the letter.

This is a marketing letter example from GCF Global . Note that as CTA, the writer had provided multiple ways (contact number and email ID) to reach out to her. This makes it easier for the reader to respond.

If you have to send the business letter through email, you need to tweak the format a bit. For example, while the salutation, body and signature will remain the same, you will need to add the subject line to notify the recipient of the purpose of your email and you can include both links and attachments.

Here’s how a business letter via email differs:

• Add a subject line to include the topic you are writing about
• Your address and contact information should come below your signature
• Option to add links as well as attachments

Bottom Line

It’s not that difficult to write an effective business letter that gets you the desired results. Use the template shared here to ensure each section of your letter adheres to the appropriate style and format.

What are the seven parts of a business letter?

The seven parts of a business letter are: sender’s address, date, recipient address, salutation, body, closing salutation and signature. If you have documents attached with the letter, include a list of enclosures after the signature.

Why should I use a business letter format?

When you use a standard business letter format, it establishes your commitment to the recipient and forms a good first impression.

What is a business letter?

A business letter is a formal document used by companies for professional communication to other companies, employees and stakeholders.

What is the best font to use for a business letter?

When writing a standard business letter, the preferred fonts are either Times New Roman or Arial, especially if you are sending the letter to a conservative company. The preferred size of the type is 12. For a more modern or liberal company, you can be a little more creative in your font choice, but it should still be legible. Calibri, Verdana, Courier New, Cambria and Verdana are also possible options to consider.

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• Job Application Documents

How to Write a Job Application Letter (with Examples)

Last Updated: June 8, 2024 Fact Checked

Sample Letters

Introduction, body paragraphs, closing your letter, expert q&a.

This article was written by Shannon O'Brien, MA, EdM and by wikiHow staff writer, Aly Rusciano . Shannon O'Brien is the Founder and Principal Advisor of Whole U. (a career and life strategy consultancy based in Boston, MA). Through advising, workshops and e-learning Whole U. empowers people to pursue their life's work and live a balanced, purposeful life. Shannon has been ranked as the #1 Career Coach and #1 Life Coach in Boston, MA by Yelp reviewers. She has been featured on Boston.com, Boldfacers, and the UR Business Network. She received a Master's of Technology, Innovation, & Education from Harvard University. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 10,692,630 times.

So, you’ve found your dream job and want to make sure you nail the job application process. You double- and triple-check the criteria—they’re asking for a cover letter. What does that mean, and how do you write it? A cover letter or letter of application is a single page that sums up why you want and deserve the job. Think of it as an extension of your resume; a sales pitch for why you’re the perfect candidate. We’ve put together a step-by-step guide full of examples and tips on how to write a letter of application for a job. With our help and a little finesse, you may soon be calling that dream job your own.

Things You Should Know

• Format your application letter single-spaced and in Times New Roman, Arial, or Calibri font that’s 10- to 12-point in size.
• Open your letter with an engaging and confident first paragraph that briefly includes your qualifications, where you found the job, and your overall interest in the position.
• Show your personality in the body paragraphs by describing the passions that relate to the position in 1 or 2 sentences.
• Use keywords (like leadership, communication, and detail-oriented) from the job description throughout your letter to show that you’ve done your research.

• First and last name
• Phone number
• Email address
• Personal website and/or portfolio link (if you have one)

• If you don’t know the hiring manager's name, search the company’s website or refer to the name of the individual who originally posted the job opening.
• If you’re in doubt about who to address your letter to, use “[Department] Hiring Manager.”

• If you don’t have the employer or hiring manager’s name, use a general but professional opening, “To Whom It May Concern” or “Dear [Department] Hiring Manager.”

• Be short and specific in this opening paragraph—save those details for later.
• Think of your first paragraph as a sales pitch. What can you say that’ll grab their attention immediately? Is there something you have that other candidates don’t that make you more qualified for the position?
• Show the employer that you’re familiar with the company and job application by noting keywords and characteristics valued by the company.
• For example: “I write to apply for the Office Manager position at Acme Investments, Inc. I am an excellent fit for this position, as demonstrated by my extensive background in management and proven success as a corporate administrator.”

• Companies appreciate when job candidates include this information because it lets them know where people are searching for jobs.
• Only include a company contact or friend’s name if you have their permission. This way, they’ll be ready to answer any questions about you and your character later.
• You may write something like: “John Smith recommended that I get in touch with you about the general manager position at EnviroRent,” or “I came across the available position on LinkedIn and believe I am a strong candidate.”

• For instance, if the company needs someone who can lead a team and handle multiple projects at once, note what team projects you’ve led in previous positions and how you improved overall productivity.
• If you have numerical data or stats to back up your accomplishments, include them! This is your time to brag about your achievements and show how you’ve excelled in the workplace.

• Scan the job application for keywords like leadership, communication, management, and detail-oriented. Then, highlight in your letter how you have these characteristics or skills.
• Avoid embellishing any of your qualifications. Remember, an employer can always double-check the facts.
• If you’re not sure what to write, refer to your resume or CV. What have you done that matches the job description best, and how can you elaborate on it?
• For example: “In my previous role, I successfully supported an office of 100 personnel and honed my management and interpersonal skills through customer service and clerical responsibilities.”

• For instance, you could express how the company has impacted you personally and why that’s driven you to apply for the position.
• Although you want to provide details, keep it short. Stick to a 1 to 2-sentence description rather than a full-length story. Your letter should stay under 3 paragraphs.
• Here’s an example: “My passion for teaching began the summer of my sophomore year of high school when I was a camp counselor. I was given the opportunity to teach a class focusing on local plant life, and the campers’ enthusiasm cultivated my love for teaching and conservation.

• For instance, you could write, “I am excited about the possibility of working for you and your company. I would be more than happy to discuss my qualifications and Acme’s future direction in person or via video conference.”
• Keep your call to action brief and open, or provide specific dates you’d be available to meet with the employer.

• For instance, sign off with, “Thank you for your time and consideration. I look forward to hearing from you,” or “Thank you for considering me for this position. If you have any further questions or require additional documentation, please don’t hesitate to contact me.”

• If you’re sending your letter via email, import your signature into the document as an image or .png file.

• Always proofread and ask someone else to read over your application letter before you send it. This way, you can make sure it’s absolutely perfect and error-free. [13] X Trustworthy Source Purdue Online Writing Lab Trusted resource for writing and citation guidelines Go to source Thanks Helpful 0 Not Helpful 0
• Keep the overall tone of the company or employer in mind while writing your letter. For instance, if you’re applying to be a journalist for a prestigious news website, match their word choice and writing style. Thanks Helpful 0 Not Helpful 0
• Be sure to customize your application letter for every job you apply to, even if they have the same qualifications. Thanks Helpful 0 Not Helpful 0

You Might Also Like

• ↑ https://www.ferrum.edu/downloads/careers/cover-letters.pdf
• ↑ https://owl.purdue.edu/owl/job_search_writing/job_search_letters/cover_letters_workshop/formatting_and_organization.html
• ↑ https://icc.ucdavis.edu/materials/cover-letters
• ↑ https://hbr.org/2016/05/learn-to-love-networking
• ↑ https://hbr.org/2014/02/how-to-write-a-cover-letter
• ↑ https://www.astate.edu/dotAsset/54eb42cc-33a3-4237-a46e-3f4aaac79389.pdf

About This Article

The best way to start an application letter is to mention where you found the job opportunity and how your strengths can benefit the employer. Devote time in the body paragraphs to tell the employer more about your experience and qualifications. Explain why you’re the best candidate and finish by inviting the hiring manager to contact you. For suggestions on how to prepare your letter, and examples of what to write, read on! Did this summary help you? Yes No

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Business Application Letter

Last Updated On September 18, 2018 By Letter Writing Leave a Comment

Business Application Letters are usually written to discuss professional matters. In today’s world, writing a business letter or application is very common. Whatever the discussions may be in business, until they are put in words, they do not have any value or legal relevance. A business application letter should be drafted accurately as it can be preserved as a document which is valid legally and used whenever required. All the information in the business application letter should be accurate.

Here are some business application letter format & sample that will guide you to write an application letter for employment to a company even if you are fresh graduates.

Business Application Letter Writing Tips

• As it is a formal letter, it should be written carefully using simple and easy to understand words.
• The content should be straightforward and precise.
• This letter should be short and brief but should contain all necessary information.
• Since it is a letter related to business, it should be as formal as possible.

Business Application Letter Template

Use our free Business Application Letter to help you get started.

Date: _____ (Date on Which Letter is Written)

Subject: _______________________(Mention the purpose)

Dear Mr. /Ms________ (name of the concerned person),

Your company has been our valuable customer for the past_________(mention years/period). Your approach towards business is very professional and we never encountered any problems all these years.

We are sending few business proposals related to………………(give details) on ……………….(annual/ quarterly/monthly) contract basis. Please go through them and make a final decision. All our various plans are devised in such a manner that they will be cheaper in the long run. We have introduced several new models of ………………(name of the product) this year. You have a wide choice to choose from as per your requirement. We hope you will make a right choice.

We thank you very much for continuing business with us and hope it will be done similarly in the coming years. We assure you of our best services always.

Looking forward to hearing from you,

Yours Sincerely,

___________ (Your name)

Sample Letter

Gurumurthy, Tribhuvan Jewellers, Block 7, La Salette, MG Road.

25th September 2013

Girish Saxena, 23, Station Road, Hyderabad

Subject: Business Application

Dear Mr.Saxena,

For the past six years, you have remained our valuable customer utilizing our car rental services. We never encountered any problems with you all these years in business matters. Your cooperation in running our business is highly appreciated.

Now we are sending few proposals for using our cars on an annual contract basis. We have introduced new plans and new vehicles this year. Our fleet has increased to 100 cars in this city.

Please go through our proposals and decide the best option. All our plans work out to be cheaper in the long run. We assure you of our best services all the time.

We look forward to hearing from you at the earliest.

Thanking you,

Email Format

Given below is an email format of a Business Application Letter.

To: [email protected] From: [email protected]

Subject-Business Application Letter.

Your company has been our valuable customer for the past_________(mention years/period). Your approach towards business is very professional, and we never encountered any problems all these years.

Related Letters:

• Business to Business Introduction Letter
• Job Application Letter
• Transfer Application
• Application Letter by Fresher
• Application Letter for Referral
• Bursary Application Letter
• College Application Letter
• Credit Application Letter
• General Application Letter
• Good Application Letter
• Grant Application Letter
• Letter Of Intend Application
• Job Application E-Mail Template
• Job Application Letter Format
• Job Application Letter Template
• Receptionist Application Letter
• Sample Application Letter
• Solicited Application Letter
• Summer Job Application Letter
• Work Application Letter
• Unsolicited Application Letter
• Corporation Application Letter
• Rezoning Application Letter
• Application Letter for the Post of Lecturer
• Application Letter to Bank Manager

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Sample Letter for Job Application: A Step-by-Step Guide for Success

Are you searching for a new job and need assistance with crafting the perfect job application letter? Look no further. In this article, we will provide you with a step-by-step guide on how to write an effective sample letter for job application. From understanding the purpose of the letter to crafting a compelling introduction and highlighting your qualifications, we have got you covered. Read on to find out more.

Understanding the Purpose of the Job Application Letter

The first step in writing a successful job application letter is understanding its purpose. This letter serves as your introduction to potential employers and should convey your interest in the position while showcasing your relevant skills and experiences. The main goal is to convince hiring managers that you are the best fit for the job.

To achieve this, start by researching the company and position you are applying for. Familiarize yourself with their mission, values, and requirements. This knowledge will help tailor your letter specifically to their needs, making it more impactful.

Crafting an Attention-Grabbing Introduction

Now that you understand the purpose of a job application letter, it’s time to focus on crafting an attention-grabbing introduction. Start by addressing the recipient using their name if possible, followed by a professional salutation.

In your opening paragraph, express your interest in the position and mention where you found out about the opportunity. This demonstrates that you have done your research and are genuinely interested in working for their organization.

Next, briefly highlight any connections or mutual acquaintances you may have within the company. This can help create a positive impression right from the start.

Highlighting Your Qualifications

After capturing their attention with an engaging introduction, it’s time to showcase your qualifications in detail. In this section of your sample letter for job application, emphasize how your skills and experiences align with what they are seeking in an ideal candidate.

Start by identifying the key requirements mentioned in the job description and provide specific examples of how you meet or exceed those qualifications. Use bullet points or paragraphs to clearly outline your relevant experiences, accomplishments, and skills.

Remember to be concise and focus on the most relevant information. Avoid repeating what is already mentioned in your resume but instead provide additional context or highlight achievements that make you stand out from other applicants.

Closing with a Strong Conclusion

The final section of your job application letter should be a strong conclusion that leaves a lasting impression. Express your enthusiasm for the opportunity to join their team and reiterate why you believe you are the perfect fit for the position.

Thank the reader for considering your application and express your willingness to provide any additional information they may require. End with a professional closing, such as “Sincerely” or “Best regards,” followed by your full name and contact information.

Remember to proofread your letter for any grammatical errors or typos before sending it out. A well-written, error-free job application letter demonstrates attention to detail and professionalism.

In conclusion, writing an effective sample letter for job application requires understanding its purpose, crafting an attention-grabbing introduction, highlighting relevant qualifications, and closing with a strong conclusion. By following this step-by-step guide, you will increase your chances of success in landing that dream job. Good luck.

This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.

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Writing a Cover Letter That Opens Doors: Tips from Tech Recruiters

Crafting a compelling cover letter can make a significant difference in your job application process, particularly in the tech industry. While your resume provides the technical details of your career, your cover letter offers a unique opportunity to showcase your personality, passion, and the value you bring to the role. Let's dive into expert advice from tech recruiters on how to write a cover letter that stands out.

1. Start with a Strong Opening

The first impression is crucial. Your opening should grab the recruiter's attention and make them want to read more. Avoid generic phrases like "I am writing to apply for..." Instead, start with something engaging and relevant.

"Imagine a world where technology bridges gaps in education, making learning accessible to everyone. As a passionate software engineer with a background in edtech, I am excited about the opportunity to contribute to your mission at XYZ Company."

Why It Works:

This opening sets the stage for your application by aligning your passion with the company's mission, showing that you are not just looking for any job, but this specific job.

2. Tailor Your Letter to the Job Description

Tech recruiters emphasize the importance of customization. A tailored cover letter demonstrates that you've done your homework and are genuinely interested in the position.

"I was thrilled to see the opening for a Data Analyst at ABC Tech. With my experience in leveraging Python and SQL to drive data-driven decisions, I am confident in my ability to contribute to your team's success."

By directly addressing the job requirements and mentioning specific skills, you show that you understand what the role entails and how you can meet those needs.

3. Highlight Relevant Achievements

Tech recruiters are looking for candidates who can demonstrate their impact. Highlighting your accomplishments with quantifiable results can make your cover letter more compelling.

"In my previous role at DEF Inc., I optimized the data processing pipeline, reducing processing time by 30% and improving data accuracy by 20%. This improvement not only enhanced our data quality but also saved the company $50,000 annually."

Specific achievements with measurable results provide concrete evidence of your capabilities and contributions.

4. Show Enthusiasm for the Company and Role

Expressing genuine enthusiasm for the company and the role can set you apart from other candidates. Research the company's projects, culture, and values, and reflect that in your cover letter.

"I am particularly drawn to XYZ Company's commitment to innovative healthcare solutions. Your recent project on AI-driven diagnostics is groundbreaking, and I am eager to bring my expertise in machine learning to help advance this initiative."

This approach shows that you are not just looking for any job, but are specifically interested in contributing to the company's innovative projects.

5. Demonstrate Cultural Fit

Tech companies often place a strong emphasis on cultural fit. Mentioning aspects of the company's culture that resonate with you can help you stand out.

"ABC Tech's emphasis on continuous learning and collaboration aligns perfectly with my personal values. I believe that my proactive approach to professional development and my collaborative nature would thrive in your team environment."

This highlights your alignment with the company's values and culture, making you a more attractive candidate.

6. Address Potential Concerns Proactively

If there are any potential red flags in your application, such as a career gap or a lack of direct experience in a specific area, address them head-on in your cover letter.

"After taking a career break to care for a family member, I am now eager to return to the workforce. During this time, I completed several online courses on cloud computing and earned my AWS certification, ensuring my skills remain up-to-date."

Proactively addressing potential concerns shows honesty and a proactive approach to overcoming challenges.

7. Close with a Strong Call to Action

End your cover letter with a confident call to action, inviting the recruiter to take the next step.

"I am excited about the possibility of contributing to XYZ Company and would welcome the opportunity to discuss how my skills and experiences align with your needs. Thank you for considering my application. I look forward to the possibility of working together."

A strong closing reinforces your enthusiasm and encourages the recruiter to move forward with your application.

Careerist's Role in Crafting Compelling Cover Letters

At Careerist, we understand the importance of a well-crafted cover letter in the job application process. Our programs are designed to help students articulate their value effectively. Here's how we support our students:

1. Personalized Coaching

Our 1:1 career coaching sessions help students tailor their cover letters to specific job descriptions, ensuring they highlight the most relevant skills and experiences.

2. Real-World Insights

Through partnerships with industry professionals, Careerist provides insights into what tech recruiters are looking for, helping students align their applications with industry expectations.

3. Practical Training

Our hands-on training programs ensure that students not only learn technical skills but also understand how to communicate their value effectively in their cover letters.

Example Cover Letters

Example 1: software engineer.

XYZ Company

Imagine a world where technology bridges gaps in education, making learning accessible to everyone. As a passionate software engineer with a background in edtech, I am excited about the opportunity to contribute to your mission at XYZ Company. Your commitment to innovative solutions that improve educational outcomes resonates deeply with my personal and professional goals.

I was thrilled to see the opening for a Software Engineer on your team. With my experience in developing scalable applications using Python and JavaScript, I am confident in my ability to contribute to your innovative projects. At my previous role at DEF Inc., I optimized the data processing pipeline, reducing processing time by 30% and improving data accuracy by 20%. This improvement not only enhanced our data quality but also saved the company $50,000 annually.

I am particularly drawn to XYZ Company's commitment to continuous learning and collaboration. Your recent project on AI-driven diagnostics is groundbreaking, and I am eager to bring my expertise in machine learning to help advance this initiative. Additionally, I believe that my proactive approach to professional development and my collaborative nature would thrive in your team environment.

I am excited about the possibility of contributing to XYZ Company and would welcome the opportunity to discuss how my skills and experiences align with your needs. Thank you for considering my application. I look forward to the possibility of working together.

Sincerely,[ Your Name]

Example 2: Data Analyst

Data is the new oil, and I am passionate about turning raw data into actionable insights that drive business decisions. As a seasoned Data Analyst, I am excited about the opportunity to contribute to ABC Tech's mission of leveraging data to create innovative solutions.

I was thrilled to see the opening for a Data Analyst at ABC Tech. With my experience in leveraging Python and SQL to drive data-driven decisions, I am confident in my ability to contribute to your team's success. In my previous role at DEF Inc., I developed a predictive model that increased sales forecast accuracy by 25%, leading to more informed business strategies and increased revenue.

ABC Tech's emphasis on data-driven innovation and its collaborative culture aligns perfectly with my professional values. I am particularly impressed with your recent project on predictive analytics for customer behavior, and I am eager to bring my expertise to further enhance these initiatives.

After taking a career break to care for a family member, I am now eager to return to the workforce. During this time, I completed several online courses on cloud computing and earned my AWS certification, ensuring my skills remain up-to-date.

I am excited about the possibility of contributing to ABC Tech and would welcome the opportunity to discuss how my skills and experiences align with your needs. Thank you for considering my application. I look forward to the possibility of working together.

Example 3: UX Designer

User experience is at the heart of impactful digital solutions, and I am passionate about creating designs that enhance user satisfaction and drive business success. As a dedicated UX Designer, I am excited about the opportunity to contribute to LMN Corp's mission of delivering exceptional user experiences.

I was thrilled to see the opening for a UX Designer at LMN Corp. With my experience in user-centered design, I am confident in my ability to contribute to your innovative projects. At my previous role at XYZ Agency, I led the redesign of a major client’s e-commerce platform, resulting in a 40% increase in user engagement and a 25% boost in conversion rates.

LMN Corp's emphasis on continuous learning and collaboration aligns perfectly with my personal values. Your recent project on integrating AI to personalize user experiences is groundbreaking, and I am eager to bring my expertise in user research and design thinking to help advance this initiative.

ABC Tech's emphasis on continuous learning and collaboration aligns perfectly with my personal values. I believe that my proactive approach to professional development and my collaborative nature would thrive in your team environment.

I am excited about the possibility of contributing to LMN Corp and would welcome the opportunity to discuss how my skills and experiences align with your needs. Thank you for considering my application. I look forward to the possibility of working together.

Writing a cover letter that opens doors in the tech industry requires a combination of research, personalization, and a clear demonstration of your value. By following the tips from tech recruiters and leveraging the support offered by Careerist, you can craft a compelling cover letter that sets you apart from the competition. Remember, your cover letter is your opportunity to tell your story and show why you are the perfect fit for the role. So, take the time to make it count!

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How to Write a Business Plan: Your Step-by-Step Guide

So, you’ve got an idea and you want to start a business —great! Before you do anything else, like seek funding or build out a team, you'll need to know how to write a business plan. This plan will serve as the foundation of your company while also giving investors and future employees a clear idea of your purpose.

Below, Lauren Cobello, Founder and CEO of Leverage with Media PR , gives her best advice on how to make a business plan for your company.

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What is a business plan, and when do you need one?

According to Cobello, a business plan is a document that contains the mission of the business and a brief overview of it, as well as the objectives, strategies, and financial plans of the founder. A business plan comes into play very early on in the process of starting a company—more or less before you do anything else.

“You should start a company with a business plan in mind—especially if you plan to get funding for the company,” Cobello says. “You’re going to need it.”

Whether that funding comes from a loan, an investor, or crowdsourcing, a business plan is imperative to secure the capital, says the U.S. Small Business Administration . Anyone who’s considering giving you money is going to want to review your business plan before doing so. That means before you head into any meeting, make sure you have physical copies of your business plan to share.

Different types of business plans

The four main types of business plans are:

Startup Business Plans

Internal business plans, strategic business plans, one-page business plans.

Let's break down each one:

If you're wondering how to write a business plan for a startup, Cobello has advice for you. Startup business plans are the most common type, she says, and they are a critical tool for new business ventures that want funding. A startup is defined as a company that’s in its first stages of operations, founded by an entrepreneur who has a product or service idea.

Most startups begin with very little money, so they need a strong business plan to convince family, friends, banks, and/or venture capitalists to invest in the new company.

Internal business plans “are for internal use only,” says Cobello. This kind of document is not public-facing, only company-facing, and it contains an outline of the company’s business strategy, financial goals and budgets, and performance data.

Internal business plans aren’t used to secure funding, but rather to set goals and get everyone working there tracking towards them.

As the name implies, strategic business plans are geared more towards strategy and they include an assessment of the current business landscape, notes Jérôme Côté, a Business Advisor at BDC Advisory Services .

Unlike a traditional business plan, Cobello adds, strategic plans include a SWOT analysis (which stands for strengths, weaknesses, opportunities, and threats) and an in-depth action plan for the next six to 12 months. Strategic plans are action-based and take into account the state of the company and the industry in which it exists.

Although a typical business plan falls between 15 to 30 pages, some companies opt for the much shorter One-Page Business Plan. A one-page business plan is a simplified version of the larger business plan, and it focuses on the problem your product or service is solving, the solution (your product), and your business model (how you’ll make money).

A one-page plan is hyper-direct and easy to read, making it an effective tool for businesses of all sizes, at any stage.

How to create a business plan in 7 steps

Every business plan is different, and the steps you take to complete yours will depend on what type and format you choose. That said, if you need a place to start and appreciate a roadmap, here’s what Cobello recommends:

1. Conduct your research

Before writing your business plan, you’ll want to do a thorough investigation of what’s out there. Who will be the competitors for your product or service? Who is included in the target market? What industry trends are you capitalizing on, or rebuking? You want to figure out where you sit in the market and what your company’s value propositions are. What makes you different—and better?

2. Define your purpose for the business plan

The purpose of your business plan will determine which kind of plan you choose to create. Are you trying to drum up funding, or get the company employees focused on specific goals? (For the former, you’d want a startup business plan, while an internal plan would satisfy the latter.) Also, consider your audience. An investment firm that sees hundreds of potential business plans a day may prefer to see a one-pager upfront and, if they’re interested, a longer plan later.

3. Write your company description

Every business plan needs a company description—aka a summary of the company’s purpose, what they do/offer, and what makes it unique. Company descriptions should be clear and concise, avoiding the use of jargon, Cobello says. Ideally, descriptions should be a few paragraphs at most.

4. Explain and show how the company will make money

A business plan should be centered around the company’s goals, and it should clearly explain how the company will generate revenue. To do this, Cobello recommends using actual numbers and details, as opposed to just projections.

For instance, if the company is already making money, show how much and at what cost (e.g. what was the net profit). If it hasn’t generated revenue yet, outline the plan for how it will—including what the product/service will cost to produce and how much it will cost the consumer.

5. Outline your marketing strategy

How will you promote the business? Through what channels will you be promoting it? How are you going to reach and appeal to your target market? The more specific and thorough you can be with your plans here, the better, Cobello says.

6. Explain how you’ll spend your funding

What will you do with the money you raise? What are the first steps you plan to take? As a founder, you want to instill confidence in your investors and show them that the instant you receive their money, you’ll be taking smart actions that grow the company.

7. Include supporting documents

Creating a business plan is in some ways akin to building a legal case, but for your business. “You want to tell a story, and to be as thorough as possible, while keeping your plan succinct, clear, interesting, and visually appealing,” Cobello says. “Supporting documents could include financial projects, a competitive analysis of the market you’re entering into, and even any licenses, patents, or permits you’ve secured.”

A business plan is an individualized document—it’s ultimately up to you what information to include and what story you tell. But above all, Cobello says, your business plan should have a clear focus and goal in mind, because everything else will build off this cornerstone.

“Many people don’t realize how important business plans are for the health of their company,” she says. “Set aside time to make this a priority for your business, and make sure to keep it updated as you grow.”

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13 Sample Job Application Email Templates to Make the Best First Impression

Sample job application email templates to save time and improve your chances of landing your dream job and making a strong impression on employers.

Table of Contents

In today's digital world, the job application process has evolved too. Now, there is no need for frequent visits to companies to apply for a job; you can do it from your home.

Even companies are more comfortable recruiting new hires with ease of online that is why these job portals gained so much success in a short time.

But, to do that, you must know how to craft an effective email, a crisp and captivating cover letter, and a resume. But before that, you have to find a job opportunity that suits your needs.

How to find lucrative job opportunities?

To get a job, one must know how to look for it. Here are some ways to find the job that you desire.

• Job portals: Job portals are essential for today's job search because they offer many employment opportunities in one place. They save you time and effort by enabling you to filter job openings that fit your credentials, abilities, and preferences. Furthermore, you can also do a custom search by location, wage, and keywords.
• Company's career page: A company's career page is a specific area on the website that details job openings, hiring procedures, and other career-related topics. It also provides a form to fill out and submit to apply.
• Search engine operators: Search engine operators can be used to refine job search results and find more relevant job postings. To search for a specific job opportunity, enter the title, location, date posted, type of employment, company type, and employer.

Now that we have gone through some ways you can look for a job opportunity, let's look at some other essential aspects.

What to include in a job application

You need to include certain things in your job application if you want your application to be considered. These are:

• Cover letter: A cover letter forms an integral part of a job application. It helps the hiring manager to understand your skills and what you can bring to the team. Also, employers prefer job applications that include a cover letter.
• Resume: This document briefly overviews the applicant's abilities and academic accomplishments. It also illustrates the applicant's professional background.
• Work profile: Work Profile is a personality test that gauges a person's work personality based on their interpersonal and emotional tendencies at work and their values and objectives.

How to write effective emails which will grasp recruiters' attention?

Recruiters receive a large number of job-related emails regularly. So, it becomes crucial that your email stands out from the others to grab the recruiter's attention. Let's look at some tips and tricks that you can use to make your email personalized and captivating.

• Subject line : No matter how good of an email you have written, the recruiter will delete it without even looking at the contents if the subject line is bland and uninspiring. So, writing a creative and captivating subject is a must. You can take help of AI subject line generation tools for creative writing
• Salutation : Always include a salutation at the beginning.
• Introduction: Always introduce yourself in the first sentence itself.
• Cover letter : Write a crisp and clear cover letter, and if you are writing a detailed cover letter, it is advisable to include it in the body of the email. Make sure your cover letter does not take much space in the main body. You can take help of an AI paraphrase tool ; these tools offer “Fluency/Short” rewriting modes using which you can easily make your cover letter text concise.
• Concluding the email : It is always best to reiterate your interest in the desired position, mention the attached documents, and your availability for the next steps.
• Mention referrals : If you are referred to the job by someone the recruiter is acquainted with, always mention the person's name in the body of the email, as it will help develop initial trust in the headhunter for you.

Sample job application email templates to make a strong impression on employers

We have compiled a list of sample emails for you that will help you write compelling job emails. Let's take a look at them.

1. Simple and direct sample job application email

Sub: Application for [job title]

Respected Sir/Madam,

I am [your name] and interested in applying for the position of [job title] on your website/ [name of job portal] . My qualifications and skills are relevant and at par with the job requirements.

I have graduated from [college and university name] and have over three years of experience in [field's name] at [company's name] .

I have attached my current resume and I look forward to hearing from you about it.

Thanking you,

[Your name]

2. Creative and personalized sample job application email template

Sub: Applying for the position of [job title]

Dear Sir/Madam,

I hope you are well and reading my email. My name is [your name] , and I'm writing to express interest in the [job title] position.

I have always been pleased by your company's dedication to innovation and excellence as [professional title] . Your mission and vision align with the values I hold dear, both personally and professionally, and I am thrilled about the chance to join your team.

The prospect of joining your team and assisting in the expansion and success of the business excites me. For your review, I've included my resume in this email, and if you require any more details, just let me know.

Thank you for considering my application. I look forward to the opportunity of discussing my qualifications further.

[Your Name]

3. Sample job application email for referral from a connection

Sub: Job application for the position of [job title]

My name is [your name], and I'm writing to apply for the [job title] position. I have been researching your company for the past few months and have only heard positive things about your organization.

I have been referred to you by Mr./Ms. [Referrer's name] , who is working for [Referrer's company name] as [designation's name] . They also highly regard your company and have especially recommended me to you.

I have a work experience of over [years] at [company's name] . Therefore, I have the experience necessary to work for your esteemed organization.

I have also attached my resume and await your valuable response.

Yours sincerely,

4. Follow-up after submission of a job application email

Sub: Following up on my application for [job title] at [Company Name]

My name is [your name] . I applied for the job of [job title] at your company, to which I have assured a response in two weeks, but it has been over a month now, and I would like to know my application status.

I'm still interested in working for your esteemed organization and can fulfil my responsibilities aptly.

If you have any further queries or need additional information, please let me know. Once again, thank you for your time and will eagerly await your response.

5. Follow-up email after a job interview

Sub: Thank you for the opportunity

Dear [interviewer's name] ,

Thank you for taking the time to interview me. It was a great experience, and I'm grateful for talking to you. The details you provided regarding the post's responsibilities have made me even more confident that I can complete my work on time and without any issues.

There are a few questions, though, that I didn't get the opportunity to ask you yesterday due to the time limitation. So I hope you will be okay if I write them in this email.

[Question(s) by the candidate]

Also, when can I hear from you about the position?

Please get in touch with me if you have any questions.

6. Response to a job rejection/reply to the rejection email

Sub: Regarding the position of [job title]

Dear [hiring manager's name] ,

Thank you for taking the time to interview me and for the opportunity to work in your company. While I am disheartened for not being able to work for your reputed organization, I am thankful for getting back to me with your final decision. I immensely enjoyed the time with you and others.

I have one small request. Please give me your feedback. It will immensely help me with my job search. Thank you for your time and consideration. I wish you and the team all the best.

7. Email template for the withdrawal of job application

Sub: Request to withdraw my job application

Respected [recipient's name] ,

Thank you for taking the time to interview me for the position of [job title] at your reputed company. I greatly appreciate the opportunity to work with [company's name] . However, with a heavy heart, I would like to withdraw my application. It was a hard decision, but I had to take it owing to [state the reason] . I hope you will understand.

You will find a perfect candidate for the position.

8. Thank you note after interview

Sub: Thank you for your time

Hi [interviewer's name] ,

I wholeheartedly thank you for taking out time to interview me. I thoroughly enjoyed our conversation and was thrilled to learn more about the position of [job title] and its responsibilities.

I cannot wait to be a part of such an incredible team and esteemed organization. I look forward to hearing about the next steps in the hiring process. Please feel free to contact me in case of any queries.

9. Request for informational interview

Sub: Informational interview request

Dear [recipient's name] ,

My name is [your name] . I hope you are doing well. I have come across your profile on LinkedIn, and I'm incredibly interested in your work and would like to know more about you and your company.

I hope you'll let's catch up to talk more in-depth about [insert what you would like to discuss] . If you are too busy, I can wait or even talk on the phone for 10 to 15 minutes. So please let me know what will be convenient for you. I will eagerly wait for your reply.

I appreciate your time, and thank you in advance.

10. Request for job shadowing opportunity

Sub: Request for job shadowing

My name is [your name] , and currently, I am a student at [college/university name] . I am passionate about a career in [mention the field of profession] and would like to explore it more to understand the area better. I found your email through [website/or recipient's colleague] . If you are willing to allow students to shadow you, I would appreciate the opportunity to observe you, to talk more about the field.

I hope I am not intruding. If you have any queries, please contact me at [phone number] .

Thank you for your time,

11. Email to understand the process/next steps/update from HR

Sub: Request to know the next steps

Dear [name of the employer] ,

Thank you for interviewing me. It was a great pleasure to learn the workings and responsibilities of your esteemed organization.

I would like to know more about [mention what you want to know about] and would appreciate it if you could provide me with more precious time. Also, please advise what I have to do next.

I look forward to hearing from you.

12. Email sample for fresher

Sub: Application for the post of [job title]

My name is [your name], and I have found your job opening in/on [mention here] . I graduated with distinction from [name of college/university/institution] in [course name] . Therefore, I have the required knowledge and skills needed for the job.

Please find the attached resume. I will eagerly wait for your reply.

Faithfully,

13. Email sample for experience

Sub: Requesting for experience certificate

This is to bring to your attention that I served as [designation] at [company name] from [joining date] till [relieving date] . It was an exceptional experience, and I have learned a lot as a member of your team. The experience has helped me in growing personally and professionally. I have learned some great value too.

Please issue my experience certificate, as it will help me professionally in the future.

Job application email templates can be extremely helpful in saving time and ensuring that your message is professional and effective. Using a template as a guide, you can easily customize your email to the specific job and company you are applying to, and avoid common mistakes that can hurt your chances of getting hired.

However, it's important to remember that job application emails should still be personalized and unique to you. While templates can provide a structure and format, you should always tailor your message to your experience, skills, and goals.

With the right approach, job application emails can be a powerful tool for landing your dream job.

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