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This Is The Most Effective Post-Interview Thank You Email

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“It was a pleasure speaking with you today. Thank you for the recommendation to read The Power of Less, maybe we can trade notes when you're done with Tribes! We will be in touch about next steps soon.”

That was part of a reply I received to a post-interview thank you email I wrote to a VP of sales. Four hours after receiving that reply, I got a call from the recruiter offering me a job.

A month after I was hired, I had a one-on-one with that VP and the first question she asked me was about the books we recommended to each other.

Leading up to the thank you email, we had spent 40 minutes on the phone together talking through introductions, behavioral questions, and case studies to see if I was a good fit for the role. While that conversation factored into the decision, my answers weren't what stood out in her mind.

It was the personal touch that stuck.

As a candidate, you want to be focused on two things during the job search:

• Building relationships with people who can influence the hiring decision
• Standing out from all of the other candidates vying for this job

The post interview thank you email is a highly effective (and incredibly easy) tactic that covers both bases. It's also overlooked by 76% of job seekers. Talk about low hanging fruit!

After interviewing at dozens of companies with over 100 people, I've had the chance to send (and test) plenty of thank you notes. This article will walk you through the template I've found to be the most effective and helped me land jobs at leading companies like Google, Microsoft, Twitter, and more.

In this post, we'll cover:

Why A Post-Interview Thank You Email Matters

• How To Follow Up After An Interview — The Basics Of A Great Thank You Email (With Answered FAQ)
• How To Write A Thank You Interview Email: A Step-By-Step Guide
• Post-Interview Thank You Email Templates & Examples

2 Common Thank You Email Mistakes To Avoid

• The Most Effective Email Template
• How To Follow Up If You Haven't Heard Back From Your Interview

Before we get technical, it's important to understand why writing a thank you note is important in the first place.

Most people think their interview is over when they walk out of the building. Whether they absolutely crushed it or things didn't go according to plan, it's out of their hands now, right?

Not so fast.

Hiring managers at top companies pay very close attention to how and when their candidates follow up . Most are expecting some sort of thank you and failing to send one could actually cost you the job.

The data reveals that close to 80% of hiring managers feel that thank you emails are helpful when deciding between candidates. 22% of employers are   less likely to hire a candidate who does  not  send a thank you and 91% actually  like  being thanked  (imagine that!).

In addition to playing into your potential employer's expectations, thank you emails are an easy way to stand out from the competition. Despite all of the data above, only 24% of job seekers actually take the time to send a thank you note after their interview.

Part 1: How To Follow Up After An Interview — The Basics Of A Great Thank You Email (With Answered FAQ)

Before we dive into our post-interview thank you email templates and examples, we're going to walk through the fundamentals of sending a thank you note that will boost your chances of landing the job offer.

Should I Email, Call, Or Hit Them Up On Twitter?

If you run a Google search for “interview thank you notes,” you'll get all sorts of suggested mediums for sending – email, phone calls, Twitter, text messages, and even handwritten notes.

All of these can get the job done but we want to choose the method that's going to make things fast and easy for the interviewer on the other end.

Rather than sliding into their DMs, the data shows that interviewers prefer receiving thank you notes via email (with phone calls coming in at a close second):

When you're in the room on interview day, it's much more natural to ask for someone's email than their phone number. On top of that email allows you to spend time crafting your response and you can track them using a tool like Yesware to help gauge interest.

For those reasons, I recommend sending all of your thank you notes via email.

“But what if I forgot to ask for their email and don't have it?”

No problem! There are plenty of tools out there that make it super easy to track down someone's email address. My favorite is Mailscoop.io .

All you need is the person's full name and the link to their company's website (so if they work at Spacex, it would be www.spacex.com) and Mailscoop will spit it out in just a few seconds:

After you've got your hands on their email, you can head over to Mail Tester , or another email testing website, and plug it in to verify that it exists on the company's email server. If it does, you're good to go!

If all else fails, you can always email your recruiter and ask them for the person's contact info. Sure, it's best to get it upfront but you're better off swallowing your pride to send your thank you email than sending nothing at all.

When Is The Best Time To Send A Follow Up Email After An Interview?

This is a question I get a lot.

When it comes to following up with hiring managers, posting articles on social media, or sending breaking news to a contact, timing is everything and there is a science behind it.

When it comes to thank you notes, the golden rule is simple:

Q – The Best Time To Send Your Thank You Note? A – As quickly as you can while still allowing yourself enough time to craft a quality email!

If you're a numbers person, shoot for 30 minutes – 2 hours after the interview, but don't pull your hair out if you can't get it out until later in the day. Life gets in the way and it's far more important to send it later than not send it at all.

What Subject Line Should You Use For Your Interview Thank You Note?

Sometimes coming up with a subject line can be the hardest part of writing an email! In this case, you don't need to go crazy — something short and to the point will do just fine. My recommendations are:

• Thank you for your time today [Name]
• Following up on our interview today
• It was great speaking with you

Any of those will do the trick!

These are all short, sweet, and leave no room for confusion. If you're really struggling to come up with something, feel free to borrow one of them.

Should You Send A Handwritten Note?

Sending a handwritten note is a great way to make sure your thank you stands out, but it takes time. If you're able to get your email sent within the first 24 hours, you're better off doing that.

If you're set on sending a handwritten note, my number one piece of advice is to use good old fashion snail mail.

Sending a thank you via USPS is going to take a few days, but it will almost certainly be a lot harder to ignore.

How Long Should A Thank You Email Be?

Your interviewer is likely busy. So, try to keep your post interview thank you email short and sweet. 80-150 words in 2-3 concise paragraphs are all you need.

Can you write less? Maybe. But there’s a good chance that your short email will sound generic or lack some key ingredients.

Part 2: How To Write A Thank You Interview Email — A Step-By-Step Guide

Now that we’ve got the basics covered, it’s time we dig in to the anatomy of a thank you interview email! 

You’ll want to…

#1 Express Your Appreciation

Let the interviewer know exactly what you’re thankful for. Perhaps you’re thankful for their time or for meeting with you. But those things are pretty generic, right?

Instead, be specific about a part of the interview you actually enjoyed. For example, maybe your interviewer told you about one of the company’s new programs or projects. How has learning about that program or project made you more excited about potentially working at this company?

Here’s an example of how you would build your introduction: 

“Hi, James! Thank you for our conversation earlier today. I really enjoyed learning more about EcoWise’s plan to launch a new app for consumers to track their renewable solar energy credits, and I am eagerly excited to improve the app’s UX if selected for the role.”

Once you’re done with this introduction, be sure you…

#2 Personalize The Message

Your interviewer may get thank you emails from other candidates. And you don’t want your email to sound like all the others. So, you must personalize the message.

How do you do that? For one, you address the interviewer by name. But you should also mention specific details about things you and the interviewer talked about.

Picking up the example above, you could go with something like: 

“In my previous role at BrainBloom, I helped increase user retention by 30% by designing an interactive chatbot assessing users’ most searched topics within the app. I think we can work on something similar for EcoWise’s app.”

For example, you can briefly share an idea of how you would solve a company challenge that the interviewer mentioned during your conversation. If you haven’t already, it could also be a good time to share a Value Validation Project to really demonstrate your interest and ability to solve a specific problem.

#3 Wrap Up And Express Your Enthusiasm For Next Steps

Wrap up by expressing you’re looking forward to continuing your conversation the next steps.

In our example, this would look something like: 

“I look forward to discussing this further in the next steps! Best wishes,  Willie Sherman”

But don’t hit “send” just yet! First, you’ll want to make sure you…

#4 Proofread Everything!

Last, but certainly not least, is proofreading every single detail of your thank you email before you send it!

If you're writing your thank you note in something like Gmail, I definitely recommend installing a plugin like Grammarly  or Hemingway . They will catch any spelling errors  and make suggestions for better grammar to help improve your writing.

Once you have your final draft in front of you, read it out loud! Then send it to a friend to get a double confirmation. If everything looks good after that, you're all set to send!

Let’s recap on what a great thank you interview email looks like:

Part 3: Post-Interview Thank You Email Templates & Examples

Now that we've covered the basics of great thank you notes, we can dive into the science behind writing one that will stand out from the crowd and get you hired.

We'll start by calling out two common thank you email templates that you should avoid . These are email templates that everyone ends up using because they're easy and average. Our goal is to stand out — to zig while everyone else zags — which means we don't want boring, boilerplate templates.

Next, I'll walk you through the methodology behind my thank you email strategy. I'll show you how to craft an email that will set you apart from the competition and bump you up on the interviewer's short list. Then you can get a copy of my post-interview thank you email template along with several thank you email examples from real people in my community!

Now, let's dive into the science behind writing a thank you note that helps you build a relationship with your interviewer and stand out from other candidates.

We'll start by looking at the mistakes most candidates make when sending their post-interview thank you emails.

When it comes to thank you's, the most common formats tend to fall into two buckets:

Bad Email #1 (Don't Use This!) Dear Mr. Last Name: I enjoyed speaking with you today about the assistant account executive position at [Company].  The job seems to be an excellent match for my skills and interests. In addition to my enthusiasm, I will bring to the position strong writing skills, assertiveness, and the ability to encourage others to work cooperatively with the department. I appreciate the time you took to interview me. I am very interested in working for you and look forward to hearing from you regarding this position. Sincerely, Name

This email showcases zero personality and is so painfully formal that it can actually come off as unprofessional. You just spent an hour in a room trying to build a relationship with this person, you want your thank you note to be a reflection of your conversation!

Here's what the second most common email looks like:

Bad Email #2 (Don't Use This, Either!) Hi Name, Thank you for taking the time to meet with me today. I really enjoyed speaking with you about the position and am looking forward to next steps. Best, Your Name

While this is far better than Email #1, it leaves a lot on the table. Again, after chatting with someone for an hour, you should have a little bit more to say than “thanks, hope to hear from you soon!”

Remember, your thank you note is a huge opportunity for you to stand out, continue building a relationship with your interviewer, and cement that positive association in their mind.

We want to make sure we're doing everything we possibly can to capitalize on those three things.

Click Below To Get My “Copy & Paste” Post Interview Email Template Completely Free: Download A Free Copy Of My Proven Thank You Email Template

A Great Thank You Note Starts During The Interview

In order to maximize the value we deliver with our thank you note, we need to gather as much information as we possibly can during the interview.

These details come from the small talk you make before the interview starts, the conversations sparked by your answers or your resume, and the questions you ask your interviewer .

This is more of an art than a science and truly a case of practice makes perfect. Here are some pointers to get you started:

• There is always a few minutes of small talk before the interview starts – use that to spark up a conversation. For example, if it's a Monday or Tuesday, ask how their weekend went. If it's Wednesday – Friday, ask if they have plans for the upcoming weekend.
• If they begin talking, ask follow up questions. The longer you can get them to continue, the more information you get and the higher the odds of them creating a positive association with you in their brain .
• At the end of the interview, have questions prepared ( here's a list of my favorites ). I always end an interview by asking them about their personal life outside of work.

The more personal information you get during the interview, the more ammo you have to include in your thank you note.

Remember the response I quoted in the opening paragraph of this post?

That VP had asked me about a book I read recently that made an impact on me. As soon as I answered, I asked her the same question. I hadn't read the book she mentioned, but I was very familiar with the author (Seth Godin).

I followed that up by asking her what she likes to read ( “are you a non-fiction only kind of person?” ) and how she finds the time to read with her crazy schedule.

Those two follow up questions sparked a conversation that lasted 15 minutes and helped me build a rapport.

In my thank you note, I mentioned that I ordered the book and appreciated the recommendation. A week later (after reading it), I followed up with her and mentioned my two favorite points the author made.

The mention in the thank you note helped me land the job and the follow up helped me start my new career with a fan in upper management.

If you want to ace your thank you note, you’ll need to bring in your a-game during the interview. This guide will help you effectively prepare for your next interview and walk out this amazing inputs for your thank you note!

The Most Effective Thank You Email Template

As mentioned above, I went on 50+ interviews and spoke to well over 100 people during the course of my job search. That meant a lot of thank you notes and, better yet, a lot of opportunities to test what format works best.

After all was said and done, the template below is the one my data showed to be most effective. I measured “effectiveness” by the percentage of people who replied as well my success rate for scoring a slot in the next round of interviews (or getting the offer).

What To Include

To start, we lead off with our “thank you.” It sounds obvious, but you'd be surprised at how many people fail to actually include the words “ thank you ” in their note, (seriously, I see this a surprising amount with the people I coach). Instead of actually saying it, they imply it  by saying stuff like “great chatting with you.”

People are busy, especially as you get further up the food chain. Their time is valuable and it goes a long way to acknowledge that. So don't just imply it, write out the words!

Next, we make a point to show them that we listened and understood.

Full attention is a rare thing in today's world and people like interviewers expect to get it from you. By recapping a point that you spoke about in your conversation, it shows that you were listening and engaged.

Bonus points if you add in an action you took based on the conversation, or share a relevant (and quality) piece of content!

Then, at the end of the email, we do the exact same thing by taking a personal angle in the PS. For best results, mention taking action against advice your interviewer gave you, illustrate your results, and finish with a follow up question.

This helps solidify your level of engagement in the interviewer's mind and keeps the door open to continue the conversation and build the relationship.

Now that you understand why each piece of the thank you email puzzle is important, let's check out a few examples of what an awesome post-interview thank you email looks like:

My Post-Interview Thank You Email Template & Examples

Click below to get a free copy of my proven Thank You email template, along with real-world examples of Thank You notes that worked. All you need to do is copy, paste, fill in the blanks, and hit send!

Click Below To Get My “Copy & Paste” Post Interview Email Template For Free: Download A Free Copy Of My Proven Thank You Email Template

How To Follow Up If You Haven't Heard Back After Your Interview

When it comes to getting the result you want (a job offer), persistence is key.

Sending a post-interview thank you email is always a must, but your work doesn't end there.

Hiring teams are  busy – they're interviewing other candidates, they're corralling colleagues for feedback, and (most importantly) they're still doing their jobs! Sometimes things fall through the cracks. While it's not ideal, we're all human and it happens.

If you want to boost your chances, you need to follow up.

Following Up When You Haven't Heard Back

The key to a great follow up is being politely persistent without being overbearing.

First, check back to see if the hiring team gave you a timeline. If the recruiter said, “we'll get back to you in a couple of weeks,” don't send a follow up one week later. Respect the timeline, but don't be afraid to follow up right when it ends.

Set a reminder in your phone or calendar for two weeks!

If you didn't get a clear timeline, my rule of thumb is to follow up every five business  days.

Austin's Five Day Follow Up Rule

My rule of thumb is to follow up every 5 business days when you haven't heard back and haven't been given a timeline.

Here's a quick email template you can use:

Hi [Name], I hope you are having a great week! I wanted to reach out and express my continued interest for the [Job Title] role. I know this is a busy time and I completely understand that there is a lot going into this decision. If there's anything else I can do or provide that would be helpful, please let me know! Best, [Your Name]

Updated Follow Up Email Template For Uncertain Times

If there's one thing COVID-19 has taught us, it is that unforeseen events can arise at any time. Whether it's a pandemic, an economic crisis, or acts of God, we will want to change the language in our emails.

The tests I've run with my clients have shown that following up with empathy is what works in uncertain times.

Here is the interview follow up email template you can use:

Hi [Name], I hope you are doing alright given everything that’s happening right now. I know this is an uncertain time and that there is a lot to deal with both personally and professionally. With everything going on, I completely understand that there may be delays in responses and/or with the process. Please take the time you need and stay safe. I did want to reach out to let you all know that I am still very excited about this opportunity. If there is anything I can do or provide that would be helpful, please let me know. I’m sending my best to you, your family, and your colleagues. Best, [Your Name]

There you go! You should be all set to send an awesome thank you email  and  stay on top of the company to make sure you're top of mind and standing out from the crowd.

If you missed it earlier, here's a link to my post-interview thank you email template complete with multiple examples:

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Austin Belcak

Austin is the founder of Cultivated Culture where he helps people land jobs without connections, without traditional experience, and without applying online. His strategies have been featured in Forbes, Business Insider, & Fast Company and has helped people just like you land jobs at Google, Facebook, Amazon, Apple, Microsoft, Twitter, & more.

22 thoughts on This Is The Most Effective Post-Interview Thank You Email

Incredible piece of advice! You’re definitely a career strategist. I tried this strategy and it worked, and I’m happy. Thank you!

Awesome Maito! I’m so happy to hear it helped you score the offer 🙂

That’s what i needed the most right now because every time after my interview i always wonder what to write and how to write it, so thanks a lot for helping me out here and i am sure i am going to bookmark this for sure. cheers to this article.

I’m super happy to hear it Ritesh! I know it can be confusing trying to figure out how and when to follow up – I’m glad the article helped clear things up!

Nicely done. Thanks. Constructive feedback: I think you have “and causation doesn’t imply correlation” reversed.

Good catch, thanks!

Well written and very helpful!!

Appreciate it Trent!

That’s a great article and i was searching for this content because i didn’t know that doing follow up after applying for job is have this much importance so i was looking for how to do follow up process, thanks a lot for letting us know.Going to bookmark this for sure.

I enjoyed visiting your webiste. I leave comments rarely, but you definately up deserve a thumbs!

Easy to check out, easy to read…heck I had formed to leave a commment!

Ha! I see you what you did with “bad email #1.” I actually read that email example on another site and thought “should I really be that formal after having such a great interview? Let me see if other websites agree.” Thank you for confirming my suspicion.

Haha I didn’t have the “don’t use this” at first and people were actually using that template Jeremy – glad you made your way to the right one 🙂

Very helpful, specific and easy-to-implement advice. Much appreciated!!

You got it!

Any advice on writing a thank you email after totally blowing a interview? I was so nervous I don’t think I answered anything they asked me. After walking out the door a moment of clarity hit me and I wanted to go back in. Is there any way to ask for a do-over?

really helpful, love your insight, and thanks for sharing Austin!

You got it Jon!

I just went on an interview. It was first in 9 years and after the interview I went to look up When is the best time to send a thank you follow up letter? Well it was with in 24hrs and I landed up on your site and I found out I did not ask enough questions. How can I rectifty that in my thank you letter? I am going to write my letter and hope you get back to me soon, but if not I will do my best with what I read in your article so that I can send it off in a timely manner. I know now for next time what to ask. Hopfully my thank you letter will set me apart from the crowd and will win me this position. Thank you for your site. It’s very informative.

Hey Carla, that’s ok! The thank you template here is best case scenario. Not everyone is going to remember to ask those questions or get all the info! The best thing you can do right now is send a thank you email as soon as possible. Thank them for their time, tell them that you enjoyed meeting them, and you’re looking forward to next steps.

Greate article. Keep writing such kind of info on your blog.

Im really impressed by it. Hey there, You have done a great job. I will certainly digg it and in my view suggest to my friends. I am confident they will be benefited from this website.

Thanks so much, I appreciate it!

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Sep 7, 2022

How to write a thank you email after interview with 25 examples

Don't forget to send a 'thank you' email after your interview. Use one of our 25 sample thank you emails after interview to do it professionally.

Lawrie Jones

Table of contents

The interview's done, and it's time to sit back and relax? Wrong. It's professional and polite to send a short thank you email to your recruiter. If done correctly, it can improve your personal brand and even increase your chances of getting the job or that coveted final interview.

We know that many job seekers struggle with how to say thank you after an interview, so we've created this in-depth article that answers all your questions. You'll learn when to send a thank you email after an interview, what to include (and exclude) and how to shape your response to different circumstances.

In our guide on how to send a thank you email after an interview, we include 25 examples that you can use to shape your emails.

We also introduce you to Flowrite , your personal assistant that can write your emails for you. Check it out in action:

Should I send a thank you email after an interview?

Let's start by answering one of the most common questions job seekers ask: should I send thank you email after the interview? 

The answer is 100% yes, and here's why. 

Competition for jobs is fierce, and even securing an interview is a tough task. For example, UK statistics show an average of more than  500 applications for low-skilled roles , 250 for medium-skilled vacancies, and 56 for high-skilled vacancies.

Think it gets easier when you've got an interview? It doesn't. The average company will interview between 6-10 applicants for each role. Before making an offer, they'll see each candidate 2 or 3 times to identify the person who best suits the role.

In such a competitive market, you must take every opportunity you can to make the best impression. A well-written and engaging post-interview email is a professional courtesy to improve your personal brand. 

It demonstrates to the recruiter that you're passionate and proactive. It shows that you're motivated for the opportunity and inspired to act.

A post-interview email also allows you to clarify details, provide additional information that you promised during the meeting, and even the chance to clear up any misunderstandings that may have occurred.

Even if the recruiter chooses not to take your application forward, a post-interview email will keep you at the forefront of their minds for future opportunities.

It's not a case of whether you should write thank you email after an interview, but when. So, let's answer that question.

When to send thank you email after the interview?

Many jobseekers struggle with how soon to send a thank you email after an interview. Of course, access to smartphones means we can probably bash out a basic thank you in seconds, but that's not the right approach.

The accepted timeframe for sending a thank you email after the interview is 24 hours after the interview. This gives you enough time to reflect on the discussion and provide a considered response.

Why? "Taking the time to craft an informed answer, rather than a rushed one, is always going to benefit you in the long term," says  entrepreneur A.M. Reid . Conversely, a thoughtless email reply is a "disaster in the making," he says, which can lead to anxiety and stress. 

Giving yourself time to reflect is crucial at crafting a professional post-interview email that elicits a positive response.

Email format for thank you email after interview

There are no actual rules on how to format a thank you email after an interview. Still, we suggest you approach it as you would when writing any other professional email. You must start with a  formal email opening ,  introduce yourself professionally , and find words that  strike the right tone  and resonate with the recipient. While you may have made a personal connection with your interviewer(s), you must remain formal. 

The ideal interview thank you email format includes: 

• Targeted subject line
• Appropriate personal greeting
• Appropriate sign-off

Let's look at each of these in greater detail.

1. Thank you email after interview subject line 

The thank-you email after the interview subject line is the first thing your recipient will see pop up in their inbox, so keep it simple.

Remember that you're applying for a job (or professional position or role), so keep your post interview thank you email subject professional even if you know the person you're emailing. The ideal interview thank you email subject line is short, sweet, and to the point.  

Here are a few thank you email interview subject lines you could use: 

• Thank you for the interview
• Thanks for meeting with me
• Great to meet today

Context is critical when deciding on an appropriate thank you for the interview email subject link. If you know the person, you can be a little less formal in the after interview thank you email subject. Check out our examples below to see how we've found the balance between personality and professionalism.

2. What to say in thank you email after interview  

You must include some standard things, but there is flexibility in what to say in the post-interview thank you email. It all depends on context. 

Here's what you must include in every post-interview thank you.

• Thank the interviewer for their time
• Explain why you're a good fit for the role
• Express enthusiasm about the future
• Offer to provide more information and answer any questions
• End the email politely and ask about future steps

Depending on the interview, your personal relationship, and professional context, here are a few things you could include in your email after an interview.

• Provide examples of works, links to previous organizations, etc.
• Answer any questions raised in the interview
• Links to social profiles, including LinkedIn
• Clarify any information and clear up any misunderstandings
• Add additional examples you have forgotten to mention in the interview

Ultimately, the decision on what to say in thank you email after the interview depends on the role, the recruiter, the situation, and the context. It can be nerve-wracking putting pen to paper (or finger to key), but our advice on how to thank someone for an interview is to keep things simple. Don't spend too much time worrying about how to write a thank-you note after an interview. Instead, follow our outline above, and you'll be writing crisp and clear correspondence straight away.

Sample thank you email after interview

We've outlined the fundamental parts of how to write a thank you after an interview; now, let's put it into practice. Here are 25 thank you emails after interview samples you can adapt and use. You shouldn't copy and paste them but use these samples to craft your own thank you letter after an interview. Ready to get started?

1. Thank you email after Zoom interview

A direct result of the pandemic is the increase in Zoom interviews. Zoom interviews can be challenging, but they're super-flexible and often fun too. So here's a standard thank you email after Zoom interview:  

2. Thank you email after a video interview

Microsoft Teams, Skype, Google Meet are popular video interview platforms you might use, but what happens if your connection plays up? After an interview, a professional thank you email can be used to tackle any issues head-on, providing reassurance that they won't happen again. So here's how to write a thank you email after a video interview that's gone wrong.

3. Thank you email after the virtual interview

A virtual interview is a popular choice for recruiters in the pandemic. Here's how to create a thank you email after a virtual interview.

4. Thank you email after a phone interview

Phone interviews are often the first stage in the process and (if successful) lead to a further interview in person. The core parts of a good phone interview thank you email are the same, but you'll want to push slightly for an in-person meeting. After a phone interview, you may find yourself writing to the person you spoke to or crafting a thank you email to the recruiter. Regardless of the audience, the approach is the same. Here's our thank you email after phone interview example.

5. The second interview thank you email

The second interview thank you email will likely be more in-depth, detailed, and targeted. Your second interview thank you email subject line can be slightly less formal, as you'll see in this, our next example.

6. Short thank you email after an interview

If you don't have the time, or simply don't want to write a lengthy message, our quick thank you email after the interview template is for you. This short and sweet thank you letter is suitable for all situations. But, of course, you can always add greater detail if you need to.

7. Thank you email after the final interview

The thank-you email after the final interview is likely to be your last chance of making a good impression before a decision is made. You may question the wisdom of sending a thank you email after the final round interview (mainly if a decision has already been made and you haven't been told), but trust us – it's essential. It demonstrates that you're enthusiastic, motivated, and still in the market for a new role. So even if this role isn't for you, a new one could be just around the corner. Here's our final interview thank you email template.

8. Simple thank you email after interview

Our simple interview thank you email demonstrates that more words don't mean greater impact. We've stripped this one back to the basics to provide a streamlined solution. This simple thank you email after the interview is ideal for those with limited time to reply.

9. College interview thank you email

Getting into college is more competitive than ever, and a well-written and conscientious college thank you email could see you grab a space. Colleges are searching for candidates with a rich academic background and broad personal interests, so feel free to add some of yourself to your messages. Here's a captivating college interview thank you email.

10. Internal interview thank you email

In this interview thank you email example, we focus on crafting an appropriate internal interview thank you email. You may know the person who interviewed you, and you'll undoubtedly have an insight into the company. Still, you should avoid being too friendly and focus on the fundamentals of a good post-interview thank you email. Here's how

11. Residency interview thank you email

A pharmacy residency interview thank you email can make a huge difference in securing a prized position. We prioritize your passion and professionalism in this post residency interview thank you email template. We've also provided a clear residency interview thank you email subject to help you stand out for all the right reasons.

12. Teacher interview thank you email

Becoming a teacher is a dream for many of us, and you'd expect teachers to write the best thank you emails, but it's not always the case. In this post teacher interview thank you email, we provide a logical way to express enthusiasm, explain your qualifications, and push for another interview. Here's a thank you email after a teacher interview template.

13. Thank you email after an academic interview sample 

Academic interviews are a chance for you to establish your credentials, share your experience and insights. In this thank you email after an academic interview, we show how you can express appreciation and promote your professional work. Here's our academic interview thank you email template.

14. Thank you email to a recruiter after an interview

Many of us find new jobs through recruitment agencies and consultants, so we should thank them too. This interview thank you letter sample demonstrates how you can thank a recruiter. This polite and professional response will likely keep them on your side and help you find future opportunities.

15. Medical school interview thank you email

Getting into medical school is a magnificent achievement because the entrance process is so competitive. A medical school interview thank you email is a must. In our example for a thank you email after the medical school interview, we establish our interest in the school, express our enthusiasm and explain why we're a great candidate. You can edit and adapt this medical school interview thank you email template to your circumstances and college.

16. Internship interview thank you email

In the working world, an internship can accelerate your career, which is why competition for the best is too fierce. A thank you internship interview email could make the difference between success and failure, so spend time crafting a message that shows insight, commitment, and passion. To help you, we've also included an appropriate internship interview thank you email subject line that you can use.

17. Grad school interview thank you email

Getting into grad school is tough, so make it a little easier with our thank you email after grad school interview template. We've focused on your academic qualifications, passion, and potential. 

18. Thank you email after an interview for administrative assistant

As we explained above, the average administrative assistant position will attract over 500 applications, so getting an interview is an incredible achievement. Our sample thank you email after the interview for an administrative assistant will help you take the next step to a second interview and appointment. In this sample of an administrative assistant thank you email after the interview, we focus on your core skills and determination to succeed.

19. Panel interview thank you email

Writing a thank you email after a panel interview is challenging as you must address multiple people. In this thank you email after a panel interview sample, we demonstrate how to address an email to several recipients and invite a future conversation and correspondence. Check out our panel interview thank you email example.

20. Thank you email after interview with multiple interviewers

Like the email above, when writing a thank you email after an interview with multiple interviewers, you have to address each individually and collectively. Here's an example of a thank you email after an interview to multiple interviewers.

21. First-round interview thank you email 

During the first round of interviews, recruiters search for opportunities to cut down on the numbers. A timely and targeted first interview thank you email will ensure you have a great chance of securing a slot for the second round. We keep things upbeat and positive in this example of a thank you email after the first interview.

22. Law firm interview thank you email sample

Law firms are famously discerning, with limited opportunities open to outsiders. They're also sticklers for detail, so accuracy and clarity are critical. Legal eagles will find our law firm interview thank you email template simple and clear.

23. Thank you email after an informational interview

Informational interviews are designed to get to a person's heart, problem or situation. You'll dig into the details during an informational interview, but you may want to add more afterward. In this thank you email after an informational interview template, we show you how to provide the information you need.

24. Thank you email after a group interview 

Group interviews are an opportunity for you to stand out and make an impression, something our sample thank you note after an interview will help you with.

25. Engineering interview thank you email 

Our example of a  thank you email after an engineering interview tackles the technical and provides a chance for you to demonstrate your knowledge and experience. It's tempting to stick everything in an email. Still, we've prioritized focusing on what's important: getting a second interview. Check out our engineering interview thank you email template below.

Need some more post-interview email inspiration?

We hope you can use one of these sample thank you emails after your interview. We've tried to keep them professional and to the point, as that's what readers want.

The most straightforward approach is to cut, paste and personalize them for your circumstances and situation. However, we recommend that you spend some time writing a thank you note after the job interview and focus on the critical points of your conversations.

A good tip is to jot down some notes straight after your interview. Make sure to include the topics you discussed, any questions you were asked, the information you needed to supply, or questions you wanted to ask (but didn't).

This can provide the background information for your post-interview email inspiration. 

Interview thank you email template by Flowrite

The difference between writing a good and great thank you email after an interview can be as simple as Flowrite. We've provided you with some inspiration with our thank you email after interview template, but to truly create emails that inspire your readers, you need Flowrite.

Flowrite is an AI-powered writing assistant that can help anyone produce effective and error-free post-interview emails. You provide the basic information, and Flowrite transforms it into professional prose that gets results every time.

Writing the perfect interview thank you email

Writing the perfect interview thank you email isn't easy, but it's something you should always strive for.

Instead of rushing in, reflect on the discussion and review your notes before writing. Our interview thank you email templates illustrate how you can approach the task but should be used only as a starting point for you to edit, adapt and personalize to your unique needs. Over time, you'll find that creating compelling emails gets easier.

However, if you don't have the time or simply want to write effective post-interview emails without the mental drain, we suggest you take Flowrite for a spin.

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How to Write a Thank You Email After an Interview

• Christopher Littlefield

Advice on what to say — and what not to — along with sample email templates.

You’ve updated your resume, written your cover letter, and prepared for your interview. Now it’s time for your thank you note to seal the deal. In this piece, the author outlines what to say — and not to say — in your thank you email to interviewers and answers common questions like: How much detail should you include? When should you send it? And why is it important to do? He also includes three sample emails to use as a guide.

You’ve just finished an interview for a job opportunity you’re really excited about. You know you should send a thank you note to your interviewers, but you’re not sure what to write. How much detail should you include? Should you send an email to every person you interviewed with? And what’s really the best way to follow up ?

• Christopher Littlefield is an International/TEDx speaker specializing in employee appreciation and the founder of  Beyond Thank You . He has trained thousands of leaders across six continents to create cultures where people feel valued every day. He is the author of 75+ Team Building Activities for Remote Teams—Simple Ways to Build Trust, Strengthen Communication, and Laugh Together from Afar . You can follow his work through his weekly mailing  The Nudge .

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How to Write a Thank You Email After Your Interview (Samples Included)

Mike Simpson 0 Comments

By Mike Simpson

Alright. You’ve met with the hiring manager, answered a slew of questions, asked a few of your own, and made your way out of the door. There’s nothing left to do but wait, right?

Now, it’s time for one of the most critical steps: the thank you email after your interview.

Why is a short thank you email after an interview crucial? Well, there are a few reasons. It lets you express your appreciation, showcase your enthusiasm, and make a standout final impression.

In some cases, you can even use this brief message to fix an interview mistake after the fact. To put it simply, that’s an opportunity you don’t often get, so you don’t want to waste it.

Plus, not sending one is a major faux pas. In fact, around one-in-five hiring managers discard a candidate because they didn’t send a thank you note. And, since about 31 percent of job seekers don’t always send one (and 7 percent never do), you’re increasing your odds of landing the role dramatically just by writing an email.

But a thank you email can only do those things if yours is amazing. You really have to nail that handful of paragraphs if you want to separate yourself from the competition. So, do you want to make sure yours are some of the most impressive the hiring manager’s ever seen?

Let’s take a look at what you have to do to shine like the fantastic candidate you know you are.

What Is a Thank You Email?

A thank you email is exactly what it sounds like it is, a message showcasing your gratitude. In that regard, it’s a basic form of follow-up after what is usually a lengthy, but introductory, conversation.

But it’s also more.

This email is a chance to reiterate your interest in the role, highlight a relevant achievement. You can use it to refresh the hiring manager’s memory or demonstrate that you were paying attention when information was shared with you.

Now, at the core, a thank you email is about appreciation. That has to be the focus, now and always. Leveraging it into something else requires skill and care.

So, let’s take a look not just at what a thank you email after an interview is, but what it can potentially be.

Details of a Thank You Email

Every thank you email features specific components, a particular structure that makes it what it is. While that sounds complicated, it isn’t. Here’s an overview of what you need to include:

• Subject line
• Personal greeting
• Expression of appreciation
• Affirming your interest in the job
• Referencing a specific while highlighting capabilities
• Offering access to new information
• Tapping on next steps
• Professional sign-off

While that seems like a lot, you can usually cover it in a handful of paragraphs. Each one of those doesn’t have to be its own paragraph; those are just the points you want to touch on. When you write thank you emails, you want to embrace brevity. By doing so, you can keep your email succinct while covering all of the bases.

Thank You Email Etiquette

Not long ago, the idea of sending a thank you note via email was unheard of. Luckily, today, about 87 percent of hiring managers are fine with digital appreciation. That means, no emergency trip to the post office to find a stamp (and an envelope, and maybe a thank you card) to get your note out.

However, don’t think you can take it further and say “thx for intrvw!” over text instead. Sure, it would be super convenient – suggesting you have the hiring manager’s cell number – but it’s in no way appropriate. The same goes for a message over social media, so don’t go sliding into anyone’s DMs either.

Alright, while important, that technically was post-interview etiquette, not thank you email etiquette. So, let’s get back on track, shall we?

First, understand that a thank you email needs to be professional. This is still part of the hiring process, so you want to maintain the right tone.

Second, get to the point quickly. You want to cover all of the critical bases while also being concise. Don’t ramble about anything, especially if it isn’t relevant to the interview, position, or your career.

Third, don’t send a group email to every interviewer. You need to send a separate email to each one, personalizing the content slightly. That way, your gratitude for each person’s participation is clear.

Finally, be sincere. Your appreciation needs to be genuine. If it sounds canned, it won’t come across as authentic, and that will work against you.

How to Write a Thank You Email

We’ve already tapped on the basic structure of a thank you email. Now, let’s take a closer look at each part.

Step-by-Step Guide to Writing Thank You Emails

1. subject line.

Your subject line determines whether the hiring manager even opens your email, making it surprisingly important. Think about it, how many messages do you delete without even reading just because the subject line is sketchy, salesy, or something similar. Probably quite a few.

Keep it reasonably short and straightforward. For example, “Thank you for the chance to interview for [position title]” is a no-fail approach. It lets the hiring manager know exactly what to expect if they click your message, increasing the odds that they’ll actually open it.

2. Personal Greeting

Don’t just jump into the core of your message. And don’t use something generic, like “hiring manager.” Instead, address the hiring manager by name.

3. Expression of Appreciation

You’re writing a thank you note, so expressing your gratitude is step one once you hit the body of the email. Let the hiring manager know you appreciate them taking the time to meet with you, to discuss the role, or to consider you for the opportunity. That way, you’re setting the right tone immediately.

4. Affirming Your Interest in the Job

After you shower the hiring manager with appreciation, reaffirm your interest in the role. Showcase your eagerness for the opportunity, removing any doubt in their mind as to whether you’re legitimately interested.

Okay, but what should you do if you don’t want the job? Do you still need to say you do? Well, to answer your questions, no, you don’t have to pretend to want it. Instead of saying you want the position, let them know you’d like to remove yourself from contention. You don’t have to give too many details, so feel free to keep it brief and professional.

5. Referencing a Specific While Highlighting Capabilities

Once you restate your interest, you want to showcase yourself as a strong contender. However, you want to be subtle. Start by identifying something you learned from the hiring manager about the position or company that captured your attention, such as a challenge the role would help the organization overcome. Then, briefly reference a skill or trait that you could use to help the company achieve its goals in relation to that tidbit.

This is also the area where you could correct a misstep if you made one during the interview. For example, if you forgot to mention a relevant credential, you could tie it into this content. If you need to address a blunder, identify it briefly (without apologizing) and provide helpful information.

However, only use the latter approach with caution. You are essentially reminding the hiring manager that you messed up, and that isn’t always a smart move. Unless what you add after mentioning the error provides the hiring manager with real value, it may be best to learn from the experience and move on without discussing it.

6. Offering Access to New Information

At this point, you are in the wrap-up stage. Let the hiring manager know that you’re happy to provide more information or answer any questions if it’s needed.

7. Tapping on Next Steps

It’s smart to use a sentence to confirm any next steps. If you have a timeline for the next contact, either that you’re or they are supposed to initiate, mention it. Otherwise, let the hiring manager know you’re looking forward to the upcoming phase and hope to hear from them soon.

8. Professional Sign-Off

When you’re signing off, thank the hiring manager again. Then, go with a simple “Sincerely” before adding your name and your contact information. Once that’s in place, you’re done.

Mistakes to Avoid When Creating Thank You Emails

Not only is it important to figure out who to write a thank you email after an interview, but it’s also critical to know what you shouldn’t do. Small missteps can carry big consequences with them, especially since this short message serves as the last impression you might make before the hiring manager makes a decision.

No pressure, right?

So, what shouldn’t you do? Well, let’s start at the top.

When you write a thank you email after your interview, don’t get cute with your subject line. Now isn’t the time for jokes, puns, or weirdness. The hiring manager is busy, and they probably get a ton of messages, so make sure your subject line is ridiculously clear.

What’s another biggie? Getting long-winded. You need to be concise. In most cases, your entire email shouldn’t have more than a few paragraphs, and each one of them should be very short, typically around two or three sentences. If you’re going on longer than that, reread the email and edit the heck out of it.

Additionally, remember, a thank you email isn’t about you; it’s about them. You need to focus on how you can make the hiring manager’s life easier, not what they can do for you.

Finally, you might think that if you aren’t interested in the job, you can skip this whole mess. Well, you could, but that would be a mistake. Just alter the content a bit, letting the hiring manager know you appreciate their time, but don’t feel like it’s a great match. That way, you aren’t burning a bridge, and you ensure the hiring manager doesn’t waste their time moving forward with a candidate who won’t accept if they receive an offer.

Thank You Email After Your Interview Samples

If you’re looking for some thank you email after your interview samples, here are a few worth checking out.

Sample 1. Standard Approach

Subject: Thank you for the software developer interview

Hello, Mr. John Doe,

Thank you for taking the time to meet and discuss the software developer position with ABC Company. I appreciated the opportunity to learn more about the organization, the role, and your needs.

Our conversation left me excited about the possibility of joining your team. I was especially intrigued by your upcoming development project. As we discussed during the interview, in my current role, I oversaw a project with a similar objective that was ultimately successful, coming in on time and under budget. I believe my project management expertise could streamline the process and help your company achieve similar results.

If you require any additional information, please feel free to contact me at any time. I’m looking forward to hearing about any next steps next Wednesday, as we’ve previously discussed.

Thank you again for your time and consideration,

Your name & contact info

Sample 2. Adding New Information

Subject: Thank you for the interview, Mrs. Jane Doe

Mrs. Jane Doe,

Thank you for meeting with me yesterday and discussing the content marketing position at ABC Company. I enjoyed learning more about your organization and its goals, as well as how this role can spur business growth.

ABC Company’s dedication to creativity and innovation only confirmed my interest in the position. I was considering what you said regarding the customer acquisition challenge ABC Company was facing and the social media campaign that was on the horizon, and feel I can better address it now.

In my current position, I was able to leverage my content creation skills to enhance engagement across several key platforms, including Facebook, Instagram, and Twitter. This led to a significant uptick in conversions, leading to a 20 percent improvement in the company’s growth rate. I’m sure I could leverage my experience to create similar results for ABC Company.

If you require any additional information, please don’t hesitate to reach out. I look forward to hearing from you regarding the position at your earliest convenience.

Thank you again for your time.

Sample 3. Removing Yourself from Contention

Subject: Thank you for the interview today

Mr. John Doe,

Thank you for interviewing me for the accounting manager position at ABC Company. I appreciate you taking time out of your busy schedule to consider me for the role.

However, after further thought, I do not believe it is an ideal fit for me at this time. As a result, I would like to withdraw my application.

It was a pleasure meeting with you and learning more about your organization. Thank you again for your consideration, and I wish you success in locating your ideal candidate for this role.

Putting It All Together

Ultimately, a thank you email after your interview can be a make it or break it moment. Luckily, you have all of the tips above to get you moving in the right direction. Make the most of everything you’ve learned. Before you know it, you’ll be writing stellar thank you emails that ensure you’ll stand head and shoulders above the rest.

Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com.

His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others.

Learn more about The Interview Guys on our About Us page .

About The Author

Mike simpson.

Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com. His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others. Learn more about The Interview Guys on our About Us page .

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Thank You Email After an Interview (Best Samples + Template)

Are you wondering if you need to send a thank you email after an interview ? The answer is always yes . Sending an interview thank you email can significantly increase your chances of standing out as a candidate. It shows strong communication skills, thoughtfulness, and demonstrated interest in the position you’re applying for. 

The hiring process is tedious and hiring managers might easily meet with dozens of candidates just to fill one position. As a hiring manager , if you were torn between two equally qualified candidates in your job search , a thank you note after an interview that thoughtfully demonstrates these traits can be a big push in your favor and it’s a courteous way to let a hiring manager know you value their time.  

How to write a thank you email after an interview

This blog will cover the key components of a thank you email after an interview, provide a sample interview thank you email , and review frequently asked questions.

Key components you should include in your thank you email:

• Simple subject line
• Personalized greeting
• Thanking the interviewer
• Reiterating interest in the job and what you bring to the table
• Highlighting portions of the interview unique to you
• Express availability for continuing the hiring process

Start with a simple subject line

Before the interviewer even reads your email, the first thing they’ll see in their inbox is your subject line . Given the number of emails we all receive daily, you want to make sure your subject line is clear and direct.

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Here are some examples:

Thank you – [ job title ] interview

Thank you – [ job title ]

Thank you – [ job title ] consideration

Use a personalized and professional greeting

Depending on the organization, what their company culture is like, and how the interview went, you may choose to greet with a formal salutation or greet them by their first name. 

When to use a formal salutation:

• A traditional organization with more formal company culture , such as an established law firm or accounting firm, might expect a formal salutation, especially if the role you are interviewing for will require formal writing skills.
• If you are addressing a woman and you do not know whether they are married or not, you should default to ‘Ms.’
• Additionally, if your interview is with a doctor (that includes MD or Ph.D.), make sure to greet them as such.

When to use their first name:

• Using first names to greet in an email is becoming increasingly common, especially in younger companies or where company culture is more laid-back. 
• You can usually get a sense of this from any email correspondence they might have previously sent you. When in doubt, default to a formal salutation.

Thank the Interviewer

Begin by thanking the interviewer for their time. You’ll want your words of appreciation to come off sincere but simply stated.

Some examples:

I wanted to thank you again for taking the time to speak with me today. 

Thank you for interviewing me this morning.

Thank you for meeting with me to discuss the [ job title ] position. 

Reiterate interest in the job and company, and what you bring to the table

Sending a thank you email reinforces your interest in the role you’re applying for. After thanking the interviewer, express your excitement for learning about the role and company. Reiterate why you feel you’d be a good fit for the company based on their culture and values. 

It was a pleasure learning more about the role and company. I love the company’s dedication to uplifting the homeless community in Los Angeles, a mission that is close to my heart as I volunteer at the homeless shelter twice a week.

Highlight portions of the interview unique to you.

You should aim for your interview to be a conversation rather than a Q&A session. Remember that the point of the interview is to go beyond your qualifications and get a sense of your fit with the company culture . Demonstrate that you can get along with the team by engaging in conversation outside of the interview questions . This will also make you more likely to stand out from other candidates. 

You can recall one of these specific moments from your conversation in your thank you email . The more unique and specific, the better. Perhaps you connected over a hobby, show, the same hometown, college, etc. Follow up on this conversation to remind the interview of the connection you made.

I also enjoyed connecting over our time volunteering with the Peace Corps, it’s been a while since I met someone that also served in Ghana.

It was such a nice surprise to meet a fellow trojan., it’s great to meet someone that loves plants as much as i do ,  tip: express eagerness to come back.

Wrap up your interview thank you email by expressing your eagerness to hear back and move forward in the hiring process. 

3 best samples of thank you emails after a job interview

Now that we’ve reviewed all the elements of a successful post-interview thank you email , let’s take a look at an example of how to put one together and follow up successfully after your interview. Here is some sample thank you emails :

Hi Jessica,

Thank you so much for taking the time to meet with me today. i enjoyed the opportunity to learn more about the position and the company. , after interviewing with you, i am certain i’m qualified for this role. my experience as a customer service manager at silver financial solutions closely aligns with the functions of the client success manager position at cloud nine technologies. as discussed, i would be excited to implement more training materials and team-building exercises with fellow employees.   , in addition, i enjoyed learning about the company. i was especially intrigued by cloud nine technology’s commitment to giving back. as a volunteer at my local boys and girls club, i know how influential mentoring can be for at-risk children. , again, thank you for your time. it was so nice meeting someone that loves plants as much as i do if you have any questions or need additional information , please feel free to reach out to me. i look forward to hearing from you., in this example, the candidate uses a casual greeting and starts by thanking the interviewer for their time. then they restate their experience and qualification for the role using specific examples of what was discussed in the job interview . , dear mr. valdez,, i would like to thank you for meeting with me to discuss the lead analyst role at gateway tech. i was quite impressed by the company’s dedication to innovation and accessibility. , as i mentioned, i believe my experience in analyzing impact and expanding reach will make me a great asset to the next phase of projects at gateway tech. i am particularly excited to discuss how we can implement these ideas to reach your ambitious demographic goals, which i’ve helped accomplish in my previous role., i look forward to hearing from you soon and am happy to answer any additional questions you might have., this thank you email uses a formal greeting and tone that is more fitting of the company culture . they reiterate their interest in the company/role and mention specific goals that were discussed in the interview. , thanks again for taking the time to meet with me yesterday. it was a real pleasure to get to know you and the work you’ve been doing. , after speaking with you, i am incredibly excited to be a part of your marketing team and help take your audience reach to the next level. i’m thrilled you liked my idea on social media outreach and i would love to bring that expertise into this role. , please do let me know if there are any next steps or additional information i can provide as you continue in your hiring process . i look forward to connecting again soon, this example focuses on the candidate’s potential contributions to the company and recalls specific ideas that were discussed in the interview process . this emphasizes the candidate’s value and what they would bring in this role., thank you email after a job interview: editable template.

Here’s a template you can use for your own thank you letter after an interview:

Subject line : Thank you – [ job title ] interview

Dear [interviewer],

Thank you for taking the time to meet with me [when] to discuss the [job title] position. It was great to learn more about [company name] and the work you’re doing. 

As I mentioned, [highlight your experience/skills and how they’d suit the role]. 

Again, thank you for your time and consideration. I look forward to hearing from you soon and am happy to answer any additional questions as you continue your hiring process. 

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When to send your thank you email after your job interview

You should always aim to send a thank you note as soon as possible following your interview. Send the thank you email after an interview within 1-2 business days of having your interview, preferably the same day if possible. It’s best to write a thank you email right after the interview since the experience is fresh on your mind and theirs.

If it’s already been a few days after the interview, go ahead and send a thank you email anyway. If it’s been a week or more, at this point, it’s best for you to follow up on your application status and include a thank you message.

Is it OK to send a late thank note after the job interview ? 

Yes! Sending a late thank you note is better than not sending one at all. 

What if I forgot to send a thank you after my job interview ?

If you haven’t heard back from the interviewer, you can still follow up on your interview process and include a thank you message in your email. If you receive an email back from the interviewer, you can always respond to their message and include a short thank you. Everyone appreciates gratitude! 

Do you send thank you after the second interview ?

Yes, you should still send a thank you email after the second interview. It doesn’t need to be as elaborate or recall the same points you brought up previously, but you should still show appreciation for the interviewer’s time.

How do you send a thank you note for an interview if you don’t have the interviewer’s email address?

You can still find a way to send a thank you email ! 

• Check if the person was copied on an email or perhaps included on a calendar invite before the interview.
• Check the company’s website for bios and contact information .
• You can call the company’s office and kindly ask their receptionist or someone else from their team. Explain that you had an interview with them and would like to thank them for their time.

As a last resort, you can probably figure out one employee’s email address based on someone else’s in the company. Most companies will use a standard format for employee emails. 

Some common examples are: 

• firstinitiallastname@company
• firstname.lastname@company
• firstinitial.lastname@company

What should you do if you forgot the interviewer’s name ?

In the event that you forgot, misheard, or don’t quite know the spelling of the interviewer’s name , don’t let this deter you from writing a personalized greeting. There are ways you can cross-reference to make sure you get the right name and still make a good impression :

• Check if they gave you a business card (in a remote setting, sometimes business cards can be found online).
• Check the company’s website or social media for any bios that might include the interviewer name .
• Visit the company’s LinkedIn page and see if you recognize the interviewer as a listed employee. If it’s a larger company, it might help to filter the employees by their title.

How soon should you send a thank you email after a phone interview ?

As soon as possible! Whether your interview is in-person, online, or over the phone, aim to send a thank you note within 1-2 days after your interview.

• August 9, 2022

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How to Write a Thank You Email After an Interview: 5 Examples and Tips

The interview doesn’t end until you hit send — here’s how to write a thank-you email after an interview.

Sending a thank-you email after an interview seems like it should be a simple, straightforward task. But in reality, writing a brief letter of gratitude to a hiring manager you just met can be more complicated than you might think.

To hit the “send” button with confidence, consider these tips and templates for how to write a solid thank-you email after an interview .

Tips to Write a 'Thank You' Email After an Interview

• Send it within 24 hours.
• Simplify the subject line.
• Keep it short and to the point.
• Summarize the interview highlights.
• Reinforce why you're the right person for the job.
• Sound appreciative and excited.
• Sign off professionally.

How to Write a ‘Thank You’ Email After an Interview

A thank-you email that is short, appreciative and sent within 24 hours of the interview is a great place to start. To go above and beyond, here’s some additional tips to keep in mind.

When to Send a ‘Thank You’ Email After an Interview

Sending a thank-you email to the person who interviewed you within 24 hours is the ideal time-frame, according to career coach Kirsten Nelson. Just make sure that it’s a thoughtful message and doesn’t feel like something you copy-and-pasted.

This shows that you’re responsive, a strong communicator with follow-through and that you’re excited about the role. If you wait much longer to send it, the hiring manager might get the impression that you’re slow to respond or not too interested in the position .

Interview ‘Thank You’ Email Subject Line Tips

Keep your email subject line concise and to the point. Resist the urge to get clever or wordy. Simple, streamlined subject lines work best for the occasion, according to career coach Wendy Saccuzzo.

Formal Subject Lines

Following an interview, especially the first one, it’s usually best to keep your email tone formal. You’ll want to present the most professional side of yourself and show you’re capable of traditional corporate communication. A few examples include:

• “Thank You for the Interview” 
• “Thank You for Our Conversation”
• “Interview Follow-Up - Thank You”

Informal or Casual Subject Lines

If you have progressed further into the interview process or if the interview conversation presented itself as more casual, this can be reflected in your email and subject line. But be sure to keep in mind the context of the interview and the company’s culture . Don’t let casual slip into too casual. A few examples include:

• “Thanks for the Interview” 
• “Thanks for the Conversation”
• “Appreciated Your Time Yesterday”

What to Include in a ‘Thank You’ Email After an Interview

Keep the ‘thank you’ email short and to the point.

Hiring managers are busy, so keep it brief. The career coaches interviewed for this article all said a few short paragraphs is a commonly prescribed length. 

That said, make sure the reader can tell you put time and effort into the email. Even though it’s short, it shouldn’t read like it was dashed off as an afterthought.

Summarize Interview Highlights

Giving a couple quick highlights demonstrates you were an active, attentive participant in the conversation. Interviewers are looking for more than just the ability to do the job.

In addition to thanking the interviewer, focus on referencing two or three high points from the interview. You could say something along the lines of:

• “I appreciated you discussing…” 
• “I enjoyed learning…”
• “It was great hearing about…”

If you’re not entirely sure what to call back to, mine your conversation for highlights by reflecting on these questions first:

• Did the interviewer make an interesting point?
• Did something you discussed excite you?
• Did you learn something new about the role or company?
• Do you two have something interesting in common?

Reinforce Why You’re the Right Person for the Job

It never hurts to use the thank-you email to connect your past experience to details about the role that came up in the interview. That said, be sure to keep this part short and sweet — no more than a sentence — and to reference what you already discussed in the interview. You can add a sentence such as:

• “I believe my previous experience in xyz would make me a great fit for this role.”
• “From my experience as a xyz, I believe my skills would translate well into this role.”

Sound Appreciative and Excited

The tone of every post-interview thank-you email should be appreciative and excited.

When Mike Manoske, career coach and co-author of The Job Search Manifesto, advises job seekers, he recommends they use the word “appreciate” throughout their email — to express their thankfulness for the hiring manager’s time.

A thoughtful appreciation can look like the following:

• “I appreciate you taking the time to speak with me.”
• “I appreciated our conversation today.”
• “Thank you for taking the time to discuss xyz with me.”

After expressing appreciation for the interview, a few example statements you could follow with to show appropriate excitement include:

• “I look forward to learning more about the role.”
• “I look forward to speaking further with you.” 
• “I’m excited to learn more about the opportunity.”

What Not to Include in a ‘Thank You’ Email After an Interview

Don’t use unprofessional language.

Avoid using abbreviations, slang or sensitive language in your writing, and always check for spelling and grammatical errors before hitting “send.” Using a professional tone and language in your thank-you email shows awareness of the setting and respect to your interviewer.

Don’t Bring Up Interview Mistakes

Avoid bringing up a mistake you made or a flubbed answer you gave in your interview, as that may distract from the positives of the experience.

“Don’t remind an interviewer of negative aspects of an interview,” said Stephen Jensen, director of mid-market at Motive . “Finish on a positive note.”

Don’t Ask About Compensation

It’s best to not ask about a role’s salary or benefits in a thank-you email, especially if a job offer hasn’t been extended. Bringing up topics like money at this point in the process can signal a lack of interest in the role beyond the pay, and may negatively impact your consideration for the job.

Sign Off Professionally

The final short paragraph of your thank-you email should cover a couple of things: Invite the interviewer to let you know if they have any further questions, and tell them you hope to stay in touch. Examples include:

• “Let me know if you have any further questions.”
• “If any additional information is required, please let me know.” 
• “Feel free to reach out if anything else is needed.”

After that, it’s time for the sign-off, where it’s probably best you stick to one of several classic options:

• Best Regards
• Best Wishes
• Kind Regards

More for Job Seekers What Happens to Your Job Application After You Hit Send

‘Thank You’ Email After Interview Examples

To help you get started, here are some samples of post-interview thank-you emails. Keep in mind that these are just starting points, though. You’ll want to add your own details and write with your own voice.

Formal and Short ‘Thank You’ Email for Interview 

These samples are best for those following the first interview, and/or looking to keep it more formal and traditionally professional.

Subject: Thanks for the Interview

Thank you for your time yesterday. It was great connecting with you, and I appreciate the chance to learn more about the [job title] position.

Our conversation made me even more excited about the idea of joining your team. Especially because of what you said about A, B and C, and how that aligns with my experience doing X, Y and Z.

Let me know if you need any further information. Looking forward to hearing back from you on Thursday, as discussed. 

Thanks again!

[Your Name]

Subject: Following up After Yesterday’s Interview

Thank you so much for taking the time to meet with me to talk about the [job title] position yesterday. It was great hearing about how your team is working on X.

With the Y challenges you’re facing, I’m even more excited about the opportunity to bring my Z skills and experiences to the table.

I look forward to hearing back from you about next steps. In the meantime, let me know if there’s any additional information you need.

Thank you again,

Casual and Short ‘Thank You’ Email for Interview 

These samples are best for those following the second or a later interview, and looking to keep it more casual and personable.

Subject: Appreciated Your Time Today

Thanks for meeting with me today. I really appreciate you taking time out of your busy schedule to chat with me about the [job title] position.

I especially enjoyed hearing about how your team has been tackling X and Y problems, and how it’s planning to do more Z in the future.

Let me know if you have any further questions. And no matter the outcome, I hope we can stay in touch.

Subject: Following up

Thanks for the great conversation today. I appreciate you taking the time to meet with me and for sharing your thoughts on how your team is contributing to [larger company goals].

That made me even more excited about this role and how it fits in with my passion for A, B and C.

Let me know if there’s anything else you need from me. Looking forward to hearing about next steps.

Subject: Thanks for the Conversation

It was great talking with you yesterday. Always fun to meet a fellow General Assembly bootcamp grad!

I enjoyed learning more about the [job title] role and how you see it fitting into what [company] is trying to achieve with its larger mission of X.

Feel free to reach out if you have any additional questions for me. Thanks again for your time, and I hope we can stay in touch.

Should I Send a ‘Thank You’ Email After an Interview?

Yes, you should send a thank-you email after an interview. It may help you stay top of mind with the hiring manager, even after the interview process is over . Shwetha Shankar, vice president of customer success at Tray.io , once contacted a candidate she previously passed on in a job interview because their thank-you email stuck out to her.

If you don’t send a thank-you email, the hiring manager may notice and subsequently doubt your enthusiasm for the position, especially in a customer-facing role like sales or customer success , according to Jensen. 

While a thank-you email probably isn’t going to make or break your chances of getting a job, it never hurts to send one.

Frequently Asked Questions

How soon do you send a thank you email after an interview.

Within 24 hours is the recommended time-frame to send a thank-you email after an interview. Doing so can show that you are a responsive candidate, have strong communication skills and are enthusiastic about taking on the role.

What do you say in a thank you email after an interview?

It's best to summarize your interview highlights, reinforce why you are the right person for the role, emphasize that you are appreciative for the interview experience and sound excited about future opportunities in a thank-you email after an interview.

How to express interest in an email after an interview

To express interest in a thank-you email after an interview, say that it was great to hear more about the role or the company, thank the interviewer for the conversation and note that you look forward to hearing about next steps in the interview process.

Do interviewers reply to thank you emails?

Interviewers may reply to thank-you emails sent by candidates after an interview, depending on the company or if a specific question was asked.

Recent Job Interviews Articles

The Follow-Up Thank You Email That Got Me Hired One Week After the Interview

Published: August 17, 2023

Can you get the job you want by sending a thank you email after a final interview? It's common practice for candidates to research the company they’re interviewing with. But many great interviews don’t turn into a job.

When interviewing at HubSpot, I sent a thank you email that impressed my interviewers so much they hired me within seven days. Apparently, that's 20 days faster than their average turnaround.

Next, we'll show you how to write a great thank you email after your next interview to achieve similar results.

• Should You Send an Email?
• How to Write a Thank You Email
• What Not to Do

Should you send a thank you email after a final interview?

Most people get nervous about job interviews, and you probably do too. That can lead to some confusion and stress about the best way to follow up. Recruiters and hiring managers are busy. You don’t want to bother them, but your timeline and priorities are important too.

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At the same time, even in a great job market, there is a lot of competition out there. According to Zippia , only about 6 out of 250 corporate job applicants actually get called in for an interview. And Robert Half’s research says that the shift from local to remote hiring means that employers are getting 54% more applications from skilled applicants.

With many jobs asking for two to four interviews per candidate , how can you stand out? Building relationships throughout the hiring process will take some time and creativity. But there is a simple and time-tested strategy that applicants don’t always remember – writing a great thank you email.

Best Thank You Interview Email

The best thank you email after a final interview is like the thank you notes that parents have their kids send after birthdays and holidays. It’s a way to show that you appreciate their time and effort, and to genuinely say thank you.

The work for your thank you email actually starts during the interview. Get your interviewer's name (and correct spelling) and jot down a few notes. This will make it easier for you to reference your conversation later when you follow-up with an email.

Your thank you email should be sent within 24 hours after your interview. No need to write a novel — this email should be sincere but concise. Be sure to:

• Drive home your interest for the role and company.
• Call out something that you found interesting in the conversation you had.
• Offer to answer any questions

But this is for your dream job and not your favorite aunt. So, let’s talk about standing out with your thank you note so you can get the job you want.

How to Write a Thank You Email After an Interview

1. review your research..

47% of recruiters say they would reject candidates that had little knowledge about the company they're applying to. That's why it's important to resesarch the company as well as the people who will be conducting the interview. Successful candidates look through company websites, Glassdoor, and social media. That research is necessary for a successful job interview. At the same time, this research doesn’t always surface during those conversations.

Because even the best interviews are stressful, it’s easy to forget the details. But those details are what recruiters and hiring managers are looking for in a candidate because they show how excited you are about the job.

While it’s not always possible to take notes during an interview, be sure to make notes afterward. For interviews where you speak with many people, try to write some quick notes after each conversation. This makes it easier to remember what was special about each person and interview.

Before you start writing your thank you emails, review your notes and research. This will make it easier for you to create compelling thank you notes.

2. Learn what not to do.

You want to be the perfect candidate for the job. That means that you might look to a thank you email template to craft your thank yous. But that’s probably not your best next step.

If you search "Follow up email after interview" in Google, you'll come across boring email templates like this one:

Dear[Name],

Thank you so much for taking the time to interview me yesterday. It was such a pleasure to learn more about the team and position, and I’m very excited about the opportunity to explore a career with your company.

I look forward to hearing back from you about the next steps, and please let me know if I can provide any additional information.

[Your name]

So, what's wrong with it?

• Feels like a template email.
• Fails to mention any personal connection or topic of conversation that occurred during the interview.
• Conveys a lack of interest in the company.
• Provides no added value to the interviewer.

If I sent this as my follow-up thank you email, I might as well not have sent one at all. I needed to prove that I deserved the job. That I was the person this team needed.

3. Write a customized, detailed follow-up based on your interview conversations.

Here is the word-for-word email I sent my future hiring manager:

Thank you again for talking with me Tuesday night, I really appreciate the advice and all your help. It was great to learn more about the team and your experience at HubSpot.

Working with such a scrappy, fast-paced team within a company I truly admire would be an incredible learning experience, and I would love the opportunity to prove I'm a great fit for the role.

Attached is a how-to slide deck on SEO that I created for our [Client name] at 451 Marketing. I've also attached my resume and a one-pager to illustrate why I want to work for HubSpot and how I align with the culture.

Below are highlights of publications I've contributed to:

• Informational Search Queries Take the Cake, or Pie - 451 Heat
• My Summer at 451: An Intern's Inside View - 451 Heat
• Downtyme: Saving you from your Smartphone - Rough Draft Ventures
• Dyli: Personalized Fashion Discovery - Rough Draft Ventures

Finally, below is a link to my website where you can see more of my publications and projects. I've also included a link to a program I initiated at Boston University this year called the "Thanksgiving Homestay Program."

• BU Thanksgiving Homestay Program

Hope you're staying warm and surviving Juno. I look forward to hearing back from you!

I knew I wanted my post-interview follow-up email to convey these elements:

Context and Personality

I started jotting down notes after the interview to ensure that I could include some personal connection or common interest that would help the hiring manager remember me in a pool of hundreds or even thousands of candidates.

Determination

I tried focusing on these main themes to show how badly I wanted the job:

• Specific characteristics of the team that stood out to me
• Elements of the position that appealed to me most
• Values that I share with the company

For example, I emphasized the " scrappy, fast-paced " nature of the team as an aspect that particularly excited me about this role.

I recapped why I would be an asset to the team and the company. Instead of talking in generalities, I cited concrete examples of how I would contribute by drawing from past experiences and provided links to various content, projects, and presentations that I have worked on, some of which I spoke about during my interview.

Employers aren’t just looking for a qualified and capable candidate. They’re looking for genuine enthusiasm. I was thrilled about this potential job, and I told them why.

4. Show your unique value in an authentic way.

Smart people want to hire smarter people. So I figured out how to stand out from hundreds of other applicants.

I demonstrated I wasn't just qualified for the position, but I was qualified for the culture. Years ago, HubSpot published a SlideShare on their " Culture Code. "

I used that code to illustrate (literally) how my personality matches HubSpot's culture.

A few hours after sending this email, I saw (using HubSpot Sales ) that the hiring manager, Anum , opened my emails and clicked my links.

I had two more interviews scheduled the following week. I was hired that Thursday evening.

They later told me the importance of this extra step in the hiring decision:

"Your personal culture code was a major contributor in deciding to move you along our interview funnel. Not only was its content reflective of how your values tied to our company's values, the act of making it showed hustle and that you understood the importance we place on culture at HubSpot."

And now I'm writing this from my desk at HubSpot.

All because of a unique thank you email.

How to Add Value in Your Follow-Up

If you can, try to tailor the accomplishments you mention to the type of interview you just had. For example, after a competency-based interview, you might want to mention your experience with a recent industry trend. You could also refer to a specific app or tool that came up during your conversation.

In a behavioral interview follow-up, it might be better to talk about how you think your working style aligns with the team.

Another tip: Video interviews are more popular than ever. The ease of virtual interviews means that candidates might have more interviews that end without a job offer.

So, don’t just think about what you should write in your email. Think about what else you can add that spotlights why you would be perfect for the role.

For example, if you want to teach an online class, attach a short video of you teaching a class. If you’re applying for a design role, add a graphic thank you note to your email.

If you want to learn more about emails that get attention, check out this video from Nancy Harhut, an INBOUND favorite:

5. Ask smart questions.

You absolutely want to show your value during your job search. But there’s another essential skill you also want to show potential employers. Curiosity.

The technological advances that enable employees to work from home are also responsible for the speed of change in the workplace. To roll with that constant change, you need to stay curious.

Workplace success also means teamwork, communication, and interactive problem-solving. Curiosity also shows empathy. It’s an easy way to show interviewers your investment in other people and their role in the big picture.

Asking informed questions shows that you’re not just proud of your work experience and accomplishments. It highlights that you’re also excited about what people at their company are doing and how they do it.

6. Review your note to make sure you haven’t missed anything.

There are a few things that every follow-up email , no matter how casual, should include.

First, create an original subject line so that your thank you email is easy to find in a crowded inbox.

Next, check that you send your personalized email to the right person and that you've spelled their name correctly. Then review your email draft to make sure that the contents of your email call attention to your ability and enthusiasm for the role you’re applying for.

Finally, nail down the next steps as you close your email. If you clearly outline your expectations, it gives prospective employers a better chance to meet them.

Do you want an update on your next steps? Or do you need to submit extra information for their review? Maybe you have a personal deadline because of another offer and you want to know when they plan to reach out with a decision.

So, instead of closing your email with something general like "Hoping to hear from you soon," add a closing that clarifies your understanding of what happens next.

7. Customize your emails after each step in the interview process.

Since the hiring process usually includes more than one interview and several interviewers, you’ll need to factor that into your thank you emails. Keep in mind that interviewers may share your emails as the team decides on the right candidate, so every email should be (mostly) unique.

Make sure you're emailing everyone involved in your application process. Then, customize your notes according to the stage of the interview process and what you discussed with that person.

These are a few examples that can help you draft emails throughout the hiring process.

Recruiter Thank You Email

Thanks for answering all of my questions about the role and setting up my next interview with [Hiring Manager]! I appreciate your insight into how the team measures success, and I believe my experience [Details] would bring a lot to the team.

Follow-up Thank You Email Template

Thanks for taking the time to chat with me about the position today!

It was great to learn more about your strategy and approach to [Details], and I completely agree with your philosophy on [Details]. I believe my experience [Details] could bring a lot to the role and the team -- here's my recent [Blog post, white paper, talk] on the subject if you'd like to read more about it.

I'm excited about learning more from your team's VP in our conversation next week, which I appreciate you setting up.

Final Interview Thank You Email

If you've made it to the final stage of the interview process and are awaiting a decision on the role, make sure your thank you email is enthusiastic and confident. This way the hiring manager has the most positive possible impression of you before making a decision.

I wanted to drop you a final note to thank you for setting up such an interesting and engaging interview experience.

I feel like I've learned so much about the [Company] culture from speaking to so many team members, and it was exciting to hear how enthusiastic and bought-in the team is to the power of [Team/Role].

After my final conversation with [VP/Executive], I'm more excited than ever about the position and discussing next steps.

Please let me know if you have any other questions or next steps for me! Thanks so much.

It's amazing how putting in a few extra minutes of thought and creativity can get you exactly where you want to go. If you need more inspiration, these follow-up email templates are a great place to start.

Your Final Thank You Email Is Just the Beginning

Clicking "Send" on your final interview email can be the key to the next conversation you have. Once your email is complete, it’s time to think about the other decisions that come after you hear about that elusive dream job.

Do you know your target salary? What are you expecting for your benefits? What about time off? If you’re not chosen for this position, are you still hoping to work for this company in the future?

The process of applying for your dream job can be intense. But the more you prepare, the more comfortable and confident you’ll be. Keep building on your knowledge and experience, and you’ll be heading for success.

This post was originally published in January 2019 and has been updated for comprehensiveness.

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Thank-You Note Emails: The 4 Best After-Interview Samples

When Should You Send a Post-Interview Thank You

Interview thank-you emails versus letters, how to write the perfect thank-you email after the interview, 4 best interview thank-you email samples.

Sending a post-interview thank-you note is an integral part of the hiring process. In fact, candidates who fail to send a letter after conducting an interview may appear unprofessional or disinterested to hiring managers. There are numerous variables in play when you interview for a position. The last thing you want holding you back from securing a valuable opportunity is a simple gesture of politeness. Below, you’ll find helpful tips and insights to help you craft a compelling thank you note following your next interview.

You need to send a thank-you note, whether it’s your initial phone screening or your third video interview in the hiring process. This shows hiring managers that you’re engaged throughout every stage of the interview process. Remember that when an organization considers you for a position, you aren’t only being evaluated on your technical qualifications. Employers need to see that you have the emotional intelligence and interpersonal skills to fit with their team. Sending an after-interview thank-you note will signal your enthusiasm and professionalism as you connect with potential employers.

Thank-you letters and emails are both acceptable, but one may be better than the other depending on the situation. If you’re applying for a high-level position, such as a director or C-suite position, you may want to craft a longer, more formal thank-you letter using a stylized template. In most cases, a short email is the better choice. You don’t need to send six long paragraphs, but you do want enough content to show that you were listening during the interview and that you care about the opportunity in front of you.

When structuring your thank-you email, you should always refer to the hiring manager by name. Although you want to keep your note professional, it’s perfectly acceptable to use the interviewer’s first name in this situation since you’ve had a conversation together. You’ll want to mention a topic that interested you during the interview and how it aligns with your professional background. This will showcase that you were engaged during the conversation and have a genuine interest in the organization and its goals.

Your thank-you email may vary depending on the stage of the interview process you’re in. For example, you may opt for a more simple email following the initial phone screening but provide a more detailed letter after a one-hour virtual interview. In the following section, you’ll find four samples to help you make a positive impression on the hiring manager during each phase of the interview cycle.

Sample Email 1

In this sample, the job seeker has just completed their initial phone interview for a marketing position. They’re sending a short thank-you email to the hiring manager to show that they’re enthusiastic about the opportunity.

Hello Lisa,

I wanted to reach out and thank you for the wonderful conversation earlier today. The campaigns your team is working on are incredibly intriguing from a brand messaging standpoint, and I’m excited to learn more about your overall strategy for the product. I’ve been a part of product launches in the past, and I know how important positioning is when you’re trying to disrupt a crowded market.

I hope to hear from you soon regarding any next steps, and don’t hesitate to reach out if there’s any additional information I can provide. Thank you again for your consideration.

All the best,

Ashley Grayson

This thank-you note is effective because it hits all the right beats and isn’t overly long. The candidate references an important topic of conversation from the initial phone screening and directly relates it to their professional background. This shows the hiring manager that you’re not only listening but that you can also provide valuable contributions. In this example, the after-interview thank-you note is also careful not to overextend itself. You want to demonstrate your enthusiasm without coming off as desperate or overly eager.

Sample Email 2

In the following example, the candidate has completed the initial phone screening and the first formal job interview for a project manager position. They’ll be sending their second after-interview thank you email to the hiring manager.

Greetings Jason,

Thanks for taking the time to chat with me about the position. I really enjoyed the conversation and learning more about your software company. Having been involved in large transitions over my career, I can definitely appreciate your team’s efforts to implement Agile methodology across the organization.

The ability to pivot is essential, especially during complex development cycles. You might also consider employing a hybrid Waterfall approach for larger projects, which I’ve helped implement for my own teams. I’d love to share more about how this might be useful for your organization during our next meeting.

I am looking forward to hearing more about the company and project manager role. Feel free to contact me regarding any next steps in the process. And as always, thank you for your time and consideration.

You’ll notice that this email is slightly longer than the previous example. In this instance, the job seeker has spent more time discussing the job role, organization, and work culture with the hiring manager and thus has more room to comment. This post-interview thank-you email effectively showcases the applicant’s industry knowledge of Agile and Waterfall methodologies. When commenting on an area of interest, it’s important to be confident and respectful, as you don’t want to unintentionally sound arrogant.

Sample Email 3

Here you’ll find an example for a job seeker who has also completed two interviews. This candidate is applying for a position within the healthcare space and is moving forward quickly in the interview process.

Hello Sarah,

I just wanted to thank you for the great conversation earlier today. I was impressed hearing about the strides your hospital has made in promoting patient-centered care. As a healthcare professional, I sincerely believe that we have an integral responsibility to serve as advocates for our patients. As an RN at Liberty Medical Center, I played a key role in leading training initiatives to drive patient-guided treatment in a fast-paced clinical environment. I would love to share more about how my experience in this area would be an asset to your organization during our next interview.

I hope to hear back from you soon regarding any additional steps in the process. And thank you again for your consideration, as this has been a wonderful experience thus far.

Roana Campbell

This is an effective post-interview thank-you note because it touches on an essential topic from the conversation that genuinely encapsulates the hospital’s culture. By providing some insights into her own experience in patient advocacy, the candidate shows that her values are closely aligned with the organization’s mission statement. When highlighting a connection between yourself and a company, it’s important to be authentic, as you don’t want to risk seeming as though you’re only trying to pander to their needs. Rather, you want to reflect on how these values have played a pivotal role in your own career by citing specific experiences.

Sample Email 4

In the next example, you’ll find a post-interview note for a candidate who has successfully completed the initial phone screening and two additional virtual interviews. They’re pursuing a position as a program manager for a prestigious non-profit organization and are in heavy contention for the role.

Hello Mark,

I wanted to thank you for today’s conversation. I feel I’ve learned a lot about your organization throughout these interviews, and it’s great to connect with a non-profit that shares my same passion for diversity, equity, and inclusion (DEI). As I thought more about some of the community initiatives you mentioned, I was reminded of the outreach program I managed for Twin Sun Partners in Camden.

Over the course of my tenure there, I found that in providing essential services to disenfranchised groups, it’s also important to amplify their voices. Working with community leaders and businesses to coordinate efforts and drive cultural awareness played a key role in the success of our program. I would love to share more about how this model might be useful for your organization’s outreach initiatives.

I look forward to hearing from you soon regarding any additional steps in the interview process. Thank you again for your time and consideration.

Caleb Maxwell

This after-interview thank-you email is appropriate for this situation because the candidate has now had multiple conversations with the hiring manager to understand the organization’s goals and history. By highlighting a key accomplishment related to the non-profit’s current initiatives, they’ve shown that they’re both an expert in community outreach and have a proven history of interfacing with diverse populations and communities.

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How to Write Memorable Thank You Email After Interview (3 Templates)

We’ve all heard the advice: Always, always, always send a post-interview thank you email. Here, we’ve got 3 thank you email templates to get you started. Our tips in this post will help make you the most memorable job candidate long after the interview has ended.

The thank you email signals to the hiring manager your continued interest in the position and company. Many hiring managers want to know if you were engaged during the interview. Plus, the post-interview communication can also reiterate how your experiences and skills make you the best-fit candidate for the opening. 

The secret to the most memorable thank you email: Preparation

The secret to writing a great post-interview thank you email starts with the job interview itself. During the job interview, write down a few notes. 

Keep a short list of the main topics that you discussed with the interviewer. This list will help you remember what to highlight in your thank you email. Plus, if you interviewed with multiple people, then your notes will help you personalize the thank you email.

Consider the following items to note during the interview:

• The most important responsibilities of the position (e.g., what did the hiring manager want to know that you could do, amongst the long list of responsibilities in the job ad)
• Potential opportunities for growth in the position or goals that the hiring manager has for that position (e.g., taking the lead on a therapeutic area or transitioning to becoming a people manager from an individual contributor)
• Qualities of the ideal candidate or what makes someone successful in that position
• Characteristics of the company that came up in the conversation that were attractive to you (this could be the mission or special initiatives or even employee engagement activities)
• Topics that piqued the interviewers’ interest (e.g., they asked you for more details about your biomarkers project or about that time you developed an SOP )
• Anecdotes or experiences that your interviewers shared with you
• Main questions or comments after your presentation, if you gave one
• Any questions that you did not know the answers to during the interview (the thank you email could be a way to follow up with a well researched answer)

These might even be good talking points to keep in mind for when the interviewer asks you, “Do you have any questions for me?”

A few tips to taking notes for the thank you email

Currently, during the pandemic, many hiring managers are conducting their job interviews virtually (see our tips for acing your virtual interview here ). Scribbling a few notes on a notepad next to your laptop is likely not a problem. 

Someday soon, though, employers will want to meet you in person for the interview. Here are a few tips to keep in mind:

• What if you have back-to-back interviews with barely any breathing room in between them? Try to take minimal notes during the interview itself. Jot down key words only to jumpstart your memory later. If your interviewers give you their business cards, then write notes on the back to tie the points to that person. 
• What if I don’t have a pen or paper to write notes? In between interviews if you have a moment or immediately at the end of your interviews, use the Notes function on your phone or send yourself an email from your phone. 
• Other option for taking notes: If you bring extra copies of your resume , then write in the margins. Circle the experiences or skills on your resume that came up in discussion. 

In most situations, it is acceptable to tell your interviewer that you are taking some notes during the interview. Oftentimes, both interviewers and job seekers will be transparent about this during a virtual interview.

Thank you email templates

These templates are tailored for different audiences for illustration purposes. However, components can be mixed and matched. Make sure to personalize and add the details that you noted from the interview.

Email Template #1: To the hiring manager

Thank you for taking the time to interview me for your ___ opening. 

It was great to speak with you about the [key responsibilities or qualities of the ideal candidate] of the position. I am pleased to understand the outlook/growth for the position, including [hiring manager’s goals for the position]. I am excited for the opportunity to apply my experience(s) in [insert experiences or skills] to bring value to your group/team/initiatives.

I am particularly attracted to your company’s [mission, culture, other quality]. Your story about [interviewer’s anecdote or example] really resonated with me.

I look forward to hearing about the next steps in the interview process.

Have a great rest of your week/end,

Email Template #2: To the panel interviewer

Thank you for interviewing me for the ___ position. I enjoyed chatting with you and the other panel interviewers about [company name] and your work in [areas of expertise]. Our conversation gave me lots of great insight on important topics for the team, such as [topics of interest during the interview or questions the interviewers asked].

In particular, I was pleased to see how my experience(s) in the area(s) of [insert expertise] is/are well aligned with the goals of the position, including [responsibilities or goals for the position]. Therefore, I am very excited about the possibility of joining [company name] and contributing to [company’s or group’s mission].

Please don’t hesitate to reach out if you have any remaining questions about my candidacy.

Warm regards,

Email Template #3: To the general interviewer

I’m reaching out to thank you for meeting with me. It was great to hear about your work in [area of work or experience shared by the interviewer]. During the interview, I was excited to hear how the [open position] will play a role in the company’s initiatives for [company’s goals, mission, vision]. I am confident that my interest in [area of expertise] and experience(s) in [skills or prior work] make me a really good fit for the position and that I will bring value to [company name].

I look forward to the opportunity to work with you. Please keep me updated on whether I can provide more information to move the process forward.

Be original with your thank you email

It’s easy to be overwhelmed after a long day of interviews. We share these templates so that you don’t need to write each thank you email completely from scratch. Use them to personalize your note.

Just be sure that you don’t simply copy and paste the same generic thank you to each person. In the rare case that your interviewers compare notes, you don’t want the embarrassing discovery that you sent them all the same email.

Last notes about logistics 

Now that you’ve used our thank you email templates to craft a memorable thank you email, what if you don’t have the interviewer’s email address? Reach out to the recruiter or your main point of contact for the position to share the email address. If they are not able to do that, then ask them to forward your thank you email to the interviewer. 

If neither of those two options will work, then locate the interviewer on LinkedIn. In the case that you are already connected, then send your thank you email as a message. If you are not connected with the interviewer, then send an abbreviated thank you message ( character limit is 300 ) with your invitation to connect. Bonus if you get a new connection with that message.

Lastly, send your thank you email or message as soon as you can. Most experts recommend sending the note within 24-48 hours after the interview.

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After a Great Job Interview, Write a Killer Thank You Note [Template]

by Jezra on January 2, 2015

You worked hard to shine in your job interview — and now it’s time to shine  after  the interview is over, by sending a thoughtful thank you note. Below are two thank you note examples to use after a job interview. The first is a more friendly version and the second is a more business-like version.

Yes, thank you notes are back in style! In a world where many  people have great resumes and solid experience, there’s nothing like a well-written, gracious thank you note to remind your interviewer of why he or she wants to hire  you!

The best thank you notes are short, sincere, and specific to each interview. So:

1. Be Prepared for Thank You Note Success

• Before going to your interview, buy an attractive blank  note card from a card shop. No humor, and nothing fancy or with writing on the inside. This needs to reflect  you , so keep the card simple and write your note in your own words .
• Take the card and a stamp with you to your interview.
• Be sure to ask your interviewer for their business card, so that you know where to send your thank you.
• After your interview, go sit quietly (if you’re an introvert , or want to take some notes) or call a friend (if you’re an extrovert , or want to talk things out) and think through what went well.

Now use this simple approach to craft your note:

2. Start By Thinking About Your Audience

In this case, your “audience” is the person, or people, who interviewed you. To put them solidly in mind, ask yourself:

• Did they enjoy our conversation?
• Where, in particular, did we connect?
• Was their interviewing style more on the “warm and friendly” or more on the “strictly business” end of the scale?

OK, got it? Now you’re ready to write.

For tips on how to think about your audience BEFORE the interview,  check out my book  INTERVIEW LIKE YOURSELF… NO, REALLY!

3. Use “The Rule of 3” to Write Your Note

Three sentences, plus a date, a greeting, and a close, are all you need to get this job done.

At the top of the note, in the right-hand corner, write today’s date.

Then, on the left, write, “Dear [Their Name].” If the person was super friendly, a first name will do; it they were super formal, use their title. In between “Mr.” or “Ms.” and their last name is correct.

Then write:

Sentence: #1 Thank the person for meeting with you .

• If you liked them, or if they were particularly friendly, you can say something like “Thank you for making my interview today so pleasant.”
• If they were more businesslike, just say something like, “Thank you for taking the time to meet with me today.”

Sentence #2: Mention something that you liked about the interview .

• If they were personal or friendly, say something personal, such as, “I particularly enjoyed our talk about [whatever you—and they—particularly enjoyed talking about].”
• If they were more businesslike, say something businesslike, such as, “I was glad to learn more about [name of organization].”

Sentence #3: Repeat your interest in the job (but don’t  repeat your qualifications or act as if the interview is still going on!).

• Friendly version: “I would be thrilled to work for [name of organization], and hope to meet you again as a colleague.”
• Business version: “I am now even more interested in working with [name of organization], and appreciate your help with the process.”

T he Rule of 3 can also help you PREPARE and ACE your answers to interview questions. To learn how, check out my book  INTERVIEW LIKE YOURSELF… NO, REALLY!

Here’s what those two notes look like when you put it all together

Friendlier Version:

Thank you for making my interview today so pleasant. I particularly enjoyed our talk about [whatever you—and they—particularly enjoyed talking about]. I would be thrilled to work for [name of organization], and hope to meet you again as a colleague.

More Businesslike Version:

Thank you for taking the time to meet with me today. I was glad to learn more about [name of organization]. I am now even more interested in working with [name of organization], and appreciate your help with the process.

Sign it “Sincerely,” then print your name so that you’re sure they can read it. If you have a business card, include it.

Should I Also Send an eMail Thank You Note?

There’s nothing wrong with saying “thank you” twice — unless you bore or annoy the person you’re thanking.

So if you’d like to send an email while your meeting is still fresh in your interviewer’s mind, do the thinking that’s described above first. Then write 1 or 2 brief, positive comments that  aren’t worded in the same way as your written note , and click “send.”

And Last But Not Least…

Go home, put your feet up, and have a glass of wine or hot tea.

So congratulate yourself on a job well done today, and be kind to yourself while you’re waiting for the results.

If you’ve read this post, you’re probably in the middle of the job search process! For more about successful job interviews, see my book Interview Like Yourself…   No, Really!

Inc. contributing editor Jeff Haden says,

Interviewing well is partly art but mostly skill and Jezra Kaye provides all the tools you need to ace the interview.

You May Also Want to Read...

• Interview Coaching Can Help You Get the Job
• The Best Thank You Notes After Job Interviews Are Sincere, Specific, Subtle, and SENT!
• Job Interview Coming Up? Practice Feeling Like a Winner!
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How to Write the Perfect Post-Interview Thank You Note

It's not just another formality. forgetting to send this email could prevent you from moving forward in the job interview process..

You spent hours researching, cramming, and planning for the interview. You practiced hundreds of behavioral based questions and spent a much-needed vacation day interviewing. Yes, the hard part may be over, but there is still a critical step left in the process -- the thank you note .

Although many see a follow-up email as a formality, a CareerBuilder survey revealed that 22 percent of managers said they were less likely to hire a candidate if they didn't send a thank you note.

I don't consider myself "the" expert on this subject, however, I've spent the past five years in executive search, HR, and talent management. I've had the opportunity to coach hundreds of candidates on post-interview communications, and I've definitely received a few such notes myself. Here are some best practices that I've picked up along the way.

Follow the usual email etiquette

Write a subject line that's meaningful and reflective of what's inside. Be succinct and professional. Use appropriate salutations and a complimentary close. Even though you've built some rapport through the interview, now's not the time to let down your guard and be casual or comical -- unless the organization's culture encourages it. Remember, everyone expects you to be on your best behavior during the interviewing process. If there is even a shred of doubt or concern regarding your professionalism, managers assume it will magnify once you start.

Get the timing right

It's best to send a thank you note within 24 hours of your interview. That way, you're still on the minds of your interviewers and it's easier for you to remember important details from your conversations. However, I would recommend that you wait a little longer than the first hour afterward. Although some may appreciate the enthusiasm, an immediate email can come across as desperate.

Show genuine appreciation

Open up the note with a thank you. But make sure it's sincere and authentic. A generic thank you will bolster a generic response. Show that you paid attention and care about the time they spent by mentioning specifics and highlighting details that you appreciated. It's easy to make a mistake by being too brief when it comes to showing gratitude and too detailed when it comes to selling our backgrounds.

Personalize it

When you have a collection of business cards, it's tempting to write a universal email and blind copy everyone involved. I get it. It's much more efficient. But I have seen people compare and analyze emails from candidates, and they're not too impressed when they see that little effort went into the process. Taking the time to personalize your emails speaks to your interest in the position and your respect for each person involved. It leaves a positive impression.

Reiterate your interest

Job descriptions are often vague and generalized. After interviewing, you now have a better understanding of the position and a glimpse into the company's culture. It's important to recall this added detail and reiterate that you're still excited, qualified, and interested in pursuing the opportunity. Make sure that you don't leave any doubts in the minds of your interviewers.

Although I can never say that I've seen someone get a job because of their thank you note, I've definitely witnessed people unintentionally wreck their chances by not taking it seriously. These tips will ensure your thank you note is seen as a tribute to your personal brand and not a detriment.

(Sample Thank You Note)

Subject: Thank you, John! (Executive Recruiter Interview)

I wanted to express my sincerest appreciation for the time you devoted to learning more about my background as well as for the insights that you shared.

In addition to the clarification that you provided on the role, I was specifically excited to learn that ABC Company places a large emphasis on team collaboration. I believe that fostering an inclusive, team-based approach is essential to leveraging diversity and spurring innovation. Also, I was thrilled to hear that your team leverages "unique software." I have "X" years of experience using this program and feel confident that I could hit the ground running.

After reviewing the "Executive Recruiter" position with you, I am even more enthusiastic about the prospect of joining ABC Company. Should you have any additional questions regarding my background, please do not hesitate to contact me.

Have a great week,

Michael Schneider

[email protected]

(123) 456-7890

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3 Tips for Writing a Thank You Note That'll Make You Look Like the Best Candidate Alive

Sending a thank you note after an interview is really more of an expectation than an option. If you overlook it, it could cost you the job—and you know that already.

But what you may not know is that it’s not simply a formality. Your follow-up letter can be surprisingly powerful if you take the right approach. And the trick to taking that right approach is to use a marketing mindset, even if you’re not even close to being in that field. After all, you’re pitching your skills, experience, and character when you’re on the job hunt, which long story short, really means your marketing yourself.

So, with that in mind, try applying these fundamental lessons to your next thank you note:

1. Be Genuine

One of the most tossed around buzzwords right now is “ authenticity .” That’s because marketers are finding that audiences across the board—and Millennials, in particular—aren’t responding to brands, messaging, and products that are perceived in any way to be fake.

If your thank you feels insincere (like you only wrote it so you could keep pitching yourself or like you could send the same form letter to any employer), it’ll turn the hiring manager off. Therefore, you want to include something personal.

It could be following up on your conversation with some strategic ideas . Or, it could even reference something lighter—like that you loved the regular team lunch spot or that you subscribed to a podcast the hiring manager recommended. Whatever you choose, add something you genuinely remember or enjoyed about your interview and your gratitude will feel more sincere.

2. Create a Positive Experience

Have you ever decided it wasn’t worth purchasing something from a hard-to-use website? Or sworn off a restaurant due to awful customer service?

These days, it doesn’t take much to turn off a lead. People have too many options available to settle for a mediocre experience. So, as a job seeker, this means you want your follow-up to be well received.

There are three keys to making that happen. First of all, it should be brief, to show your respect the interviewers’ time. (And note: Brief doesn’t mean you shouldn’t include a proper salutation and sign-off.) Second, it should be appropriately formatted and free of distracting typos and grammatical errors. And third, it should be timely. It must be sent within 24 hours—and ideally before close of business on the day you interviewed. Any longer than that, and the decision to move you forward (or not) could’ve already been made.

3. Personalize It

The best marketers strive to deliver a customized, relevant, and compelling message to everyone in their audience. Because, as you know, sending out a single, generalized message to a variety of different people won’t yield the same results.

The same logic applies to your note. Sending the exact same two-line, “Thanks for interviewing me. I look forward to hearing back!” might check the box for sending something, but it won’t help you gain any ground.

Along with being genuine about what you’re drawn to or excited about, take the time to really consider what the interviewer is looking for. Add in a line or two that speaks to his or her needs and makes the case that you’re the right fit for the position. Think: “I appreciate that the organization is going through a period of leadership transition—and I’ve worked at two other companies that went through the same thing.”

Along those lines, if you interviewed with multiple people at the same company, make each follow-up (slightly different). The colleagues may compare notes, and won’t be as impressed if you sent the exact same template out to everyone.

Putting all of this together, a great example would look like this:

Thank you for taking the time to speak with me this morning about your new email manager position. I especially enjoyed hearing about your own experience at the company and how you found personal success there.

From what you’d told me about [Company] and its team-driven, high-accountability culture, I think I’d fit in well. My long history of working in collaborative environments at places like [Current Organization] and [Previous Employer] would enable me to quickly integrate my list management and automation experience to improve your campaigns. I know I’d be able to improve your open and response rates at a time when you’re trying to expand into the new tech market you mentioned.

Thanks again for your time. Please let me know if there’s anything I can do for you!

Sincerely, Mark

P.S. Since we discussed my A/B testing and analytics experience, I’ve attached a couple relevant reports from my last job as examples.

When you’re competing for a job, you want to set yourself apart whenever possible. Your thank you note is “the last word” on your interview, so you should think of this as your final opportunity to market yourself as the best possible candidate out there.

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Follow Up Email After Interview: Guide With Tips & Examples

Follow Up Email After Interview Example

Frequently asked questions.

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Are you considering a follow up email after interview to check on your application status or to stay in touch with the recruiter? Or do you want to send an email follow up after interview to thank the hiring manager for the opportunity? You’re at the right place.

From a short and sweet follow-up email after interview sample to an interview follow up email after two weeks, we’ll cover everything in this guide. Moreover, we’ll also learn how you can use Meeting Assistant Krisp.AI to enhance your virtual interaction experience with interviewers.

Why You Should Send a Follow-Up Email After Interview

You’ve just aced your interview, and now comes the waiting game. That’s where an interview status inquiry email comes into play. It’s more than just a formality.

A post-interview follow-up message is an opportunity to reinforce your genuine interest and remind the recruiter of your qualifications.

Specifically, a follow-up email after an interview is a powerful tool to show professionalism and set you apart. Moreover, an interview follow-up email lets you express gratitude and clarify points you missed during the conversation.

Creating an impactful message is vital, whether a simple follow-up letter after an interview or a more formal follow-up thank you email. So, let’s see how you can do this.

How to Write Follow Up Email After Interview

Crafting the perfect follow-up note isn’t rocket science. But let’s start with “How long should you wait after an interview to follow up ?” Typically, waiting 24 to 48 hours after an interview is enough to send your first follow-up email.

How to Send a Check-In Letter After Interview?

How do you politely ask for an update after an interview? Include the following essential points to keep your note professional, personal, and impactful, leaving a positive impression.

1. Greetings & Gratitude: Start with a “Thank You” for the interviewer’s time and the opportunity to discuss the role. This demonstrates appreciation and professionalism.

2. Personalization: Reference specific points from the interview to show attention to detail and engagement. For example, mention a discussion highlighted during the meeting.

3. Reaffirm Your Interest: Express your enthusiasm for the position and company. Clearly state how your skills align with the company’s goals.

4. Highlight Your Skills: Briefly recap how your qualifications align with the job. Highlight any relevant qualifications, linking them to the critical points discussed in the interview.

5. Keep It Concise: Keep your message short, focused, and talk to the point. Ideally, keep it under 200 words.

6. Show Enthusiasm: Maintain an upbeat tone, but don’t be impatient or pushy. Respect the company’s timeline for decision-making.

7. Ask for the Next Steps: Politely inquire about the hiring process timeline. Or ask if there’s additional information you can provide to support your application.

8. Closing : Thank them again and express your willingness to provide additional information.

Bonus Point: Use technology like Meeting Assistant Krisp.AI to make email crafting more efficient and effective. For example, you use Krisp during meetings to take exceptionally accurate interview notes and summaries to include in your follow up message. Krisp makes this process fast and far more productive.

Here’s a follow up email after the interview example. You can find the templates below.

Here’s a sample to use. Moreover, you can find templates below.

Subject : Thank You for the Interview – [Your Name]

“Dear [Interviewer’s Name],

Thank you again for the opportunity to interview for the [position]. I immensely enjoyed our conversation, especially discussing [specific topic].

I am excited about the opportunity to contribute to [Company] and believe my experience in [specific skills] would be an excellent fit for the team.

Please feel free to reach out if you need any additional information. I look forward to hearing about the next steps.

Best regards,

[Your Name]

Email Template for Post-Interview Message

Here is how you can craft a professional follow-up email after the interview to the recruiter. This is a general format for a follow up email after the interview.

This structure keeps the email professional, concise, and courteous. Importantly, it reinforces your interest in the role and prompts the interviewer for updates.

Follow-up email after interview subject line : Thank You for the Interview – [Your Name]

Dear [Interviewer’s Name],

Thank you for yesterday’s meeting to discuss the [position name] at [Company Name]. I appreciate the opportunity to learn more about the team and your exciting work.

I’m excited about the possibility of contributing to [Company Name] and believe that my background in [specific skills/experience] would allow me to add value to your team, especially in [specific project/area discussed during the interview].

I wanted to see if you had updates regarding the next steps in the hiring process. Please let me know if you need anything further from me.

Thank you again for the meeting. I look forward to hearing from you soon and am happy to provide any further information if needed.

[Your Full Name]

[Your Contact Information]

Short and Sweet Follow Up Email After Interview

Are you looking for a short and sweet check-in email after the interview? Here’s a sample:

Thank you for the time to discuss the [position name] at [Company Name]. I’m very excited about the opportunity and look forward to the possibility of contributing to your team. Please let me know if you need any further information.

Status Check Follow Up Email Sample

Below, you can find a follow-up email after interview status sample:

Subject : Checking In on Interview Status – [Your Name]

I’d like to know the status of my application for the [position name] after our interview on [date]. I’m eager to learn more about the next steps and remain enthusiastic about the opportunity at [Company Name].

Looking forward to your response.

Follow Up Email to Stay in Touch

Here is a polite job interview follow-up email for maintaining a professional connection without being too forward. This sample is ideal for networking and future opportunities.

Subject : Staying in Touch – [Your Name]

Dear [Recipient’s Name],

I hope this email finds you well. It’s been a few weeks since our interview for the [position name], and while I understand the role may have been filled, I am expressing my continued interest in opportunities with [Company Name]. I enjoyed our conversation and learning more about your team.

Please feel free to reach out if there are any upcoming openings or if I can assist. I’d love to stay connected and explore future possibilities.

Thank you again, and I look forward to keeping in touch.

Interview Follow Up Email After One Week

If you haven’t heard back after a week, send a polite check-in to inquire about the status of the hiring process.

Subject : Following Up on My Interview – [Your Name]

I hope you’re doing well. It’s been a week since my interview for the [position name], and I wanted to follow up on the status of my application. I’m still interested in joining [Company Name] and look forward to hearing from you.

Interview Follow Up Letter After Two Weeks

And here is another example of a follow-up email to the interviewer after two weeks.

Subject : Follow-Up on Interview – [Your Name]

I am following up on my interview for the [position name] at [Company Name], which took place two weeks ago. I remain very interested in the role and would love to hear any updates regarding the decision-making process. Please let me know if you need any additional information.

Thank you again for your time.

Follow Up Thank You Email After Interview

Sending an after interview thank-you email shows gratitude and keeps the conversation going. A simple thank-you note after interview might look like this:

Thank you for meeting with me to discuss the [position name] at [Company Name]. I enjoyed learning more about your team’s goals and how my experience can contribute.

I’m very excited about the opportunity and look forward to your feedback.

Second Follow-Up Email After Interview

Sometimes, you might need to send a second interview follow-up email if you haven’t heard back after a week or two. Or you might need to send a check-in note after the second interview. The stakes are higher, and so is the need for an impactful second interview follow-up email.

Here is an example:

Subject : Checking In – [Your Name]

I hope all is well. I am checking in regarding the [position name] I interviewed for on [date]. I’m very excited about the opportunity to contribute to [Company Name] and would love to know if there are any updates or further steps I should take.

Thank you for your time and consideration.

Make Your Follow Up Email After Interview Effective With Krisp.AI

Why not enhance your email’s professionalism and efficiency with intelligent tools like Krisp.AI ? Thanks to Krisp’s features, you can enjoy smooth and flawless interview communication and an effective follow up after interview email.

Thus, this smart Meeting Assistant keeps your professionalism intact from the interview to the follow-up process. How?

• Krisp helps ensure clear communication through excellent Noise Cancellation during virtual meetings.
• Moreover, Krisp Automatically Records and Transcribes your discussions in real time. The audio quality is unmatched, and the note-taking accuracy is 96%.
• Additionally, this Meeting Assistant not only Takes Notes but also Summarizes them without errors to add efficiency.
• You can include the essential discussion points transcribed and recorded in your follow-up note post-interview.
• Finally, Krisp enables you to include your information in an interview template , which you can customize and make the necessary changes.
• Krisp works on WinOS u MacOS․Krisp and is compatible with any videoconferencing tool or platform like Zoom, Goole Meet, and Microsoft Teams. Today, Krisp processes 75+ billion minutes of voice conversations monthly.

Meeting Assistant Krisp has the power to keep your post-interview follow-up message fresh in the interviewer’s mind and demonstrate initiative.

So, it’s high time you used Krisp.AI to highlight the difference between getting the job and being forgotten.

Get Krisp for Free

A thoughtful and polite follow up email after interview helps stay top-of-mind with hiring managers. Whether a post-interview thank-you message or a formal follow-up, it should be professional, impressive, clear, and concise.

Additionally, tools like Meeting Assistant Krisp.AI help you maintain professionalism. Specifically, Krisp cancels background noise, transcribes meetings in real time, and takes meticulous meeting notes and summaries, leading you closer to landing your dream job.

How Do I Write a Follow-Up Email After an Interview? To write a post-interview status check email, begin with a polite greeting, express gratitude for the interview opportunity, and reaffirm your interest in the role. Specifically, highlight something discussed in the interview and ask about next steps. Finally, keep it professional and concise.

“Dear [Interviewer’s Name], I hope you’re doing well. I wanted to check in regarding the [position] I interviewed for on [date]. I am very interested in the opportunity and wanted to learn about the next steps in the hiring process.” Is Four Days too Soon to Follow Up After Interview? Four days isn’t too soon for an inquiry about the interview decision email. It’s a reasonable time to email politely, thanking the interviewer and asking about the hiring timeline. This way, you can demonstrate your interest without appearing impatient. How Do You Politely Ask an Interview Result? To politely ask for an interview result, express gratitude for the opportunity, reiterate your interest in the role, and inquire about the hiring process timeline. Moreover, politely ask if you can provide additional information to assist their decision. Why Have I Not Heard Back From My Interview? There can be several reasons for not hearing back from an interview. Namely, the reasons can include delays in the decision-making process, internal discussions, or the recruiter handling multiple candidates. It’s usually appropriate to send a polite follow-up email if you’ve waited over a week.

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