Account Assignment Categories and Document Types for PR in SAP
How to assign categories and document types for purchase requisition.
The following training tutorials guide how to assign account categories and document types for PR. You can assign categories and document types for PR by using one of the following navigation methods.
- SAP IMG Path : – Project system >> material >> procurement >> Account Assignment Categories and Document Types for Purchase Requisitions
- Transaction code: – OPS8
Refer below step by step procedure to assign account assignment categories to document types for purchase requisition in SAP.
Step 1: – Enter transaction code “OPS8” in the SAP command field and press enter key.
Step 2: – On material flow in the network overview screen, click on new entries to assign categories and document types
Step 3: – On new entries of the Account assignment screen, update the following fields.
- Procurement: – Update the three digits alpha-numeric id that identifies the procurement indicator and updates the descriptive text.
- Priorities: – Priorities control various stock types, for example, you can set priority project to 1, priority plant to 2, and priority sales to 3.
- Control data: – Control data control the purchase requisition network, third-party material is delivered to customers, and preliminary purchase requisitions.
- Default item category: – Update the default item category for the item category MRP (Material Requirement Planning)
After maintaining the required details Account Assignment Categories and Document Types for PR Click on the save button to save the configured data.
Continue to read SAP PS Tutorial with real-time scenarios.
Creating Purchase Requisitions
After completing this lesson, you will be able to:
- Create a Purchase Requisition for Stock Item and Consumable Material
Purchase Requisitions
As a long-term SAP user, you want to understand the usage of purchase requisitions in the purchase to pay business process as well as the usage of document types, item categories and account assignment for consumable items.
A purchase requisition is an internal document that the purchasing department uses to procure a particular quantity of a material or a service for a particular date.
A purchase requisition can be created directly or indirectly.
Directly means that a purchase requisition is created manually in the department that has the need. Whoever creates the purchase requisition determines which material or service in which quantity, and for which date have to be ordered.
Material requirement planning (MRP)
Maintenance orders
Planned orders
You can also initiate purchase requisitions from SAP Ariba.
When you create a purchase requisition for materials that have a material master record, the system transfers the data in the material master record to the purchase requisition. You also have the option to select items from a web-based catalog.
You can convert purchase requisitions into requests for quotations (RFQs), purchase orders (POs), or outline agreements.
Purchase Requisition Processing
Account assignment objects.
If you buy material, you procure it either for stock or for direct consumption.
You need to enter an account assignment for an item under the following circumstances:
If you order a material that is not subject to value-based inventory management and post its value directly to consumption (pure consumable material)
If you order an article that does not have a material master record
If you order a service
If you want to procure a material as a consumable, you must specify an account assignment category and other account assignment data in the document item of the purchase requisition or purchasing document.
The account assignment category determines the account assignment object category that is to be charged. You must provide the account assignment data. The accounts are debited when the goods receipt or invoice is posted.
The following are the examples of account assignment objects:
The account assignment object cost center (account assignment category K): When you make an account assignment to a cost center, you must enter the general ledger (G/L) account number of the consumption account. You must also enter the cost center for which the material will be procured on the account assignment data screen. You can specify that the system automatically proposes the number of the GL account to be charged in Customizing.
The account assignment object asset (account assignment category A): If you use account assignment category A, you have to enter the asset number on the account assignment data screen. The system automatically determines the G/L account to charge based on the asset number you cannot enter manually.
Procurement for Consumption
When you procure a material directly for consumption, no material master record is necessary.
The characteristics of consumable materials with a master record are as follows:
There is no value-based inventory management.
The system automatically updates consumption in the material master record.
In SAP S/4HANA, the term "consumable material" is any material subject to procurement whose value is settled using cost element accounts or asset accounts. Therefore, a consumable material is procured directly for an account assignment object.
When procuring a consumable material without a material master record, you have to enter a short description, a material group, and a purchase order unit in the document manually. You have to do this because you cannot fetch this data from a master record. This is not true for a material with a master record. For these materials, the material type controls whether inventory management takes place on a value basis.
Procurement for Consumable Materials
When you procure a consumable material, a material master record is not required, but can be used.
You can procure stock material for consumption. In all cases, you must specify an account assignment category and other dependent account assignment data, such as an account assignment object and a G/L account (consumption account). At the time of goods receipt or invoice receipt, the system debits the consumption account the purchase order specifies with the procurement value. Additionally, the system posts the amount to the account assignment object.
The Procure to Pay business process integrates with many different SAP application modules.
A purchase requisition can be created from a MRP run. If a purchase requisition line item is a consumable for a cost object, then upon saving the purchase requisition, a commitment in Management Accounting is created. Please note: Commitment Management within Management Accounting needs to be activated.
If a purchase order line item is a consumable for a cost object, then upon saving the purchase order, a commitment in Management Accounting is created. Please note: Commitment Management within Management Accounting needs to be activated.
When you save a goods receipt for stock materials, on hand inventory is increased.
If a change in material valuation occurred, then the system creates an accounting document in Financial Accounting.
If the purchase order was for consumable materials, the system not only creates an accounting document in Financial Accounting, but also creates a controlling document in Management Accounting and creates a document to update the Material Ledger.
If the organization is using Warehouse Management, then the system creates a transfer requirement.
Lastly, the system updates the purchase order history.
When an invoice is posted, the system creates an accounting document, in Financial Accounting to record the liability owed to the vendor. The system, also creates an open item against the vendor’s account.
If the purchase order was for consumable materials, and the invoice amount differs from the purchase order amount, then the system creates a controlling document, in Management Accounting.
Create a Purchase Requisition for a Stock Item and a Consumable Material
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Purchase requisition for account assignment Table in SAP
- EBKN Table for Purchase Requisition Account Assignment Table Type : TRANSP Package : ME Module : SRM-EBP
- VSEBKN_CN Table for Version: Purchase requisition account assignment Table Type : TRANSP Package : CNVS Module : SRM-EBP
- T161F Table for Release Point Assignment for Purchase Requisition Release Table Type : POOL Package : ME Module : SRM-EBP
- CDBD_PR_H Table for Purchase Requisition header - CDB table Table Type : TRANSP Package : CDB Module : CRM-MSA
- CDBD_PR_I Table for Purchase Requisition item - CDB table Table Type : TRANSP Package : CDB Module : CRM-MSA
- EBAN Table for Purchase Requisition Table Type : TRANSP Package : ME Module : SRM-EBP
- EBAN_TECH Table for Purchase Requisition for External Sourcing Table Type : TRANSP Package : MEREQ Module : MM-PUR
- FDM2 Table for Cash management line items from MM purchase requisition Table Type : TRANSP Package : FF Module : CRM-MD-PCT
- MEREQX Table for Purchase Requisition Change Parameter Table Type : TRANSP Package : MEREQ Module : MM-PUR
- PREXT Table for Enhancement Fields for Purchase Requisition Table Type : TRANSP Package : ME Module : SRM-EBP
- PSPR_GRP_IND_PR Table for Grouping Indicators and purchase requisition numbers Table Type : TRANSP Package : PS_ST_EHP3_SFWS_SC Module : PS-ST
- SER09 Table for Doc. Header for Serial Numbers for Purchase Requisition Item Table Type : TRANSP Package : IQSM Module : CRM
- SNWD_PR_I_TPL Table for EPM: Purchase Requisition Item Database Table Template Table Type : TRANSP Package : S_EPM_AIE_TPL Module : BC-SRV-NWD
- T161G Table for Release Prerequisite, Purchase Requisition Table Type : POOL Package : ME Module : SRM-EBP
- T161H Table for Fields for Release Procedure, Purchase Requisition Table Type : POOL Package : ME Module : SRM-EBP
- T161S Table for Release Indicator, Purchase Requisition Table Type : POOL Package : ME Module : SRM-EBP
- T16CR Table for Version-Relevant Fields of Purchase Requisition Table Type : TRANSP Package : MEDCM Module : MM-PUR
- TEE001 Table for Purchase Requisition from Easy Execution Table Type : TRANSP Package : CKEXECUTION Module : CO-PC-PCP
- TME_TOL Table for Overdraw tolerance for Purchase Order / Requisition Table Type : TRANSP Package : FMFG_E Module : PSM-FM
- VSEBAN_CN Table for Version: Purchase requisition Table Type : TRANSP Package : CNVS Module : SRM-EBP
- /SAPSRM/SH_PO_RC Table for Table for ERP Search Help Purchase Requisition Release Code Table Type : TRANSP Package : /SAPSRM/PDO_SHARED Module : SRM-EBP-PD
- /SAPSRM/SH_PR_RC Table for Table for ERP Search Help Purchase Requisition Release Code Table Type : TRANSP Package : /SAPSRM/PDO_SHARED Module : SRM-EBP-PD
- /SAPSRM/SH_PR_RG Table for Table for ERP Search Help Purchase Requisition Release Group Table Type : TRANSP Package : /SAPSRM/PDO_SHARED Module : SRM-EBP-PD
- /SPE/CRMD_PR_MAP Table for Mapping Table Purchase Requisition CRM Sales Order Table Type : TRANSP Package : /SPE/CRM_GENERAL Module : LO-SPM-OUT
- JKSDPORDERFLOW Table for IS-M: Assignment of Purchase Order Book to Purchase Order Table Type : TRANSP Package : JSDI Module : IS-M
- DPR_OBJLINK_SCPO Table for Purchase Order and Purchase Order Item for SRM Shopping Cart Table Type : TRANSP Package : DEVELOPMENT_PROJECTS_SRM Module : PPM-PRO-EXT
- TOIAE Table for Purchase Fee Account Assignment Table Type : TRANSP Package : OIA Module : CRM
- CRMC_ACC_MAP Table for Assignment of Account Assignment Group to Account Table Type : TRANSP Package : CRM_LEASING_SRM Module : CRM-LAM-BTX
- CDBC_REQPRIO Table for MM Requisition details table Table Type : TRANSP Package : CDB Module : CRM-MSA
- EREC_GENERAL Table for General Requisition Form Settings Table Type : TRANSP Package : PAOC_MSS_E_RECRUITING Module : EP-PCT-MGR-HR
- EREC_ISR_TYPES Table for ISR Requisition Scenario Types Table Type : TRANSP Package : PAOC_MSS_E_RECRUITING Module : EP-PCT-MGR-HR
- EREC_ISR_TYPES_T Table for Text table for ISR Requisition Types Table Type : TRANSP Package : PAOC_MSS_E_RECRUITING Module : EP-PCT-MGR-HR
- EREC_METHODS Table for Start Methods for Requisition Creation Table Type : TRANSP Package : PAOC_MSS_E_RECRUITING Module : EP-PCT-MGR-HR
- MEREP_TREQUIS Table for MI Testtool - Requisition Table Type : TRANSP Package : S_ME_TESTTOOL Module : BC-MOB
- MEREP_TVENDOR Table for MI Testtool - Requisition Table Type : TRANSP Package : S_ME_TESTTOOL Module : BC-MOB
- NMATO Table for IS-H: Material requisition by nurse station Table Type : TRANSP Package : NPAS Module : CRM
- T161A Table for Linkage of Requisition Doc. Type to Purchasing Document Type Table Type : POOL Package : ME Module : SRM-EBP
- T16LA Table for Texts on Status of Requisition Processing Table Type : TRANSP Package : ME Module : SRM-EBP
- T16LD Table for Routines for Structure of Requisition Lists Table Type : TRANSP Package : ME Module : SRM-EBP
- T16LE Table for Texts for Routines for Structure of Requisition Lists Table Type : TRANSP Package : ME Module : SRM-EBP
- T16LF Table for Routines for Data Retrieval in Requisition Lists Table Type : TRANSP Package : ME Module : SRM-EBP
- T16LG Table for Texts for Routines for Data Retrieval in Requisition Lists Table Type : TRANSP Package : ME Module : SRM-EBP
- T75REQST Table for Requisition Status Table Table Type : TRANSP Package : PBNA_REC_MYSAP Module : PA-PA-US
- TNM02 Table for IS-H MM: Material Requisition Parameters Table Type : TRANSP Package : NPAS Module : CRM
- /ISDFPS/MEMMTRQ Table for Customizing: Requisition Types (Mobile) Table Type : TRANSP Package : /ISDFPS/ME_MM Module : IS-DFS-MA-MM
- /ISDFPS/MEMMTRQL Table for Customizing: Requisition Type for Document Cat. (Mobile) Table Type : TRANSP Package : /ISDFPS/ME_MM Module : IS-DFS-MA-MM
- /ISDFPS/MEMMTRQT Table for Customizing: Texts for Requisition Types (Mobile) Table Type : TRANSP Package : /ISDFPS/ME_MM Module : IS-DFS-MA-MM
- /SAPCEM/BD01 Table for Planning: Default Values for Requisition Note Table Type : TRANSP Package : /SAPCEM/DISPO Module : IS-EC-CEM
- /SAPCEM/BDKO Table for Header Data for Requisition Note Table Type : TRANSP Package : /SAPCEM/DISPO Module : IS-EC-CEM
- /SAPCEM/BDPO Table for Requisition Note Item Table Type : TRANSP Package : /SAPCEM/DISPO Module : IS-EC-CEM
- ACCRAC Table for Assignment of Acr./Def. G/L Account to Accruals Account Table Type : TRANSP Package : ACCR Module : FI
- REQTYPE Table Data element for Requisition Type of the Mobile Requisition
- /ISDFPS/ME_MM_REQTYPE Table Data element for Requisition Type of the Mobile Requisition
- CO_BANFN Table Data element for Purchase requisition number
- CO_BNFPO Table Data element for Item number of the purchase requisition in the order
- SCEND_ACT Table Data element for Ind.: Purchase requisition at activity finish date
- BBP_ES_RFP_TEXT_ID_PR Table Data element for Text ID for Storing RFP Reference in Purchase Requisition
- BBSRT Table Data element for Purchase Requisition Document Type
- BANFN Table Data element for Purchase requisition number
- BNFPO Table Data element for Item number of purchase requisition
- CREATE_IND Table Data element for Creation Indicator (Purchase Requisition)
- CFB_BSART_PR Table Data element for Document Type for Creating Purchase Requisition from RMC
- MRPDS_PURCHASE Table Data element for MRP DS: No Purchase Requisition Creation from APO
Purchase requisition for account assignment related terms
Definitions.
SAP is the short form of Systems, Applications & Products in Data Processing. It is one of the largest business process related software. This software focused on business processes on ERP & CRM.
Like most other software, SAP also using database tables to store the data. In SAP thousands of tables are there to store different data. A table contains several fields and some of the fields will be key fields.
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Account Assignment Category: It indicates what type of purchase the company is doing in Purchasing Documents, whether it is for consumption or anything relation to orders, projects etc. The nature of this also indicates which accounts it needs to be charged for when the incoming invoice and Goods Receipt are posted. Path.
Step 1: - Enter transaction code "OPS8" in the SAP command field and press enter key. Step 2: - On material flow in the network overview screen, click on new entries to assign categories and document types. Step 3: - On new entries of the Account assignment screen, update the following fields. Procurement: - Update the three digits ...
Check the Screen layout config of Purchasing Requisition, in the field reference key PT9B (Service item, requisition). In the Basic data, the account assignment category field is set at "Display". Make it Optional if you want to change this in the PR. Of course, there is a reason why SAP set it that way so test your changes first. Regards, Marvin.
For normal production industry, the assignment of MRP generated PR Account assignment category is done using the following way: T.code: OPJP. Config path: IMG>Production>Shop Floor Control>Integration>Define Account Assignment Cat. & Doc. Type for Requisitions. For process industry (PP-PI), the assignment of MRP generated PR Account assignment ...
02-26-20183:31 PM. You need go for configuration and authorisation control. Create a new document types of PR and PO as ZPR and ZPO by copying from standard document types NB. Only allow one item category D for ZPO and ZPR, and link ZPO with ZPR. For ZPO and ZPR document types only allow two account assignment categories .
For PR doc type "CP" -Capital PR, we have created the "Y" as accout assignment category,i.e currently system is allowing to make the PR for doc type for CP with Y as a accout assignment category. Now our requirement is that, system should allow to make the PR for caital items with Doc type "CP" with " A" &" U" as a account assigment categoty.
The following are the examples of account assignment objects: The account assignment object cost center (account assignment category K): When you make an account assignment to a cost center, you must enter the general ledger (G/L) account number of the consumption account. You must also enter the cost center for which the material will be ...
The account assignment category indicates whether an item is to be assigned to an auxiliary account such as a cost center. It also determines which account assignment details are required for the item, for example, cost center or account number. This CDS view provides the data to answer the following business questions:
Use. You can assign one or more account assignments to an item. Multiple account assignment allows you to apportion the costs covered by a purchase order partly to your own cost center and partly to others, for example. You specify which account assignment object is to be charged via the account assignment category. Account Assignment Category.
The account assignment category in PR being 'Q'. When creating PO the system does not picks up the AAC as that of the PR for the respective item. We have checked all the configurations in this regards. Allowed all the doc types and linked to those with PR. Also all the item categories have been linked up with the AAC in OLME.
Account Assignment; Sourcing and Procurement. 2023 Latest. Available Versions: 2023 Latest ; 2023 (Oct 2023) 2022 Latest ; 2022 FPS02 (May 2023) 2022 FPS01 (Feb 2023) ... To mark this page as a favorite, you need to log in with your SAP ID. If you do not have an SAP ID, you can create one for free from the login page. ...
The account assignment category indicates whether an item should be assigned to an auxiliary account (such as a cost center) or should be a stock transfer. If the indicator has not been set in the movement type, the movement type cannot be used to generate a reservation. To help you decide which CDS view to use for your purposes, SAP has ...
09-21-2010. Hi Rabindra, Unfortunately you can not create a direct link between Document type and Account assignment category. The link is between item category and document type and item category and account assignment category. Unless you want to get into creating new item categories (which needs to be done by adding entries to the table ...
Here are what we have done, please help to check what is wrong or missing. 1. Define new account assignment category. 2. Create new requirement type/class with the acc. assignment cat. 3. Create new MRP strategy/group (copy from 20) with the new requirement type/class. 4. Assign the MRP strategy group to material master data.
We have one scenario while user create PR with Account Assignment Category "K" after that release the PR and create Purchase dept create PO. Question is why system allow to remove the cost center in PR after create the PO and how can i restrict it. I try tp fix it in Customizing setting Define screen layout but its not support me. Regards. Aamir.
Purchasing (MM-PUR) A key indicating whether an item is to be assigned to an auxiliary account (such as a cost center). The account assignment category determines which account assignment details are required for the item (for example, cost center or account number).
The account assignment category determines: The nature of the account assignment (cost center, sales order, and so on) Which accounts are to be charged when the incoming invoice or goods receipt is posted. Which account assignment data you must provide. Account Assignment Categories. Description. Required account assignment data.
The SAP Community migration is back on track, and the site is ready for final steps. ... Account Assignment Category with Item Category in PR & PO. 9758 Views Last edit Feb 24, 2018 at 08:19 AM ... I want to assign Account Assignment Category either A(Asset)/K(Cost Center) with Item Category D(Service) of a particular document type for both of ...
Dears, When create a PR, I want to use a new account assignment category"P" for project, but when i enter the G/L account, there is an error "G/L account ****cannot ...
PR account assignment category. HI Gurus. Use of Account Assignment Category in Purchase Requisition. right now we are not using Account assignment category. if we will use the account assignment category , then what will be the use of that. our objective is to just it for Internal Order \ Cost centers. Just for information purpose only. thanks.
We have one scenario while user create PR with Account Assignment Category "K" after that release the PR and create Purchase dept create PO. Question is why system allow to remove the cost center in PR level and how can i restrict it . I try in Customizing setting Define screen layout but its not support me. Regards. Aamir
Here is a list of possible Purchase requisition for account assignment related tables in SAP. You will get more details about each SAP table by clicking on the table name. EBKN. Table for Purchase Requisition Account Assignment. Table Type : TRANSP. Package : ME.
14. EREN. pr edefined Event Numbers (Forecast) Logistics - Forecast Procedures. Transparent Table. 15. EBKN. Purchase Requisition account assignment. MM - Purchasing.