examples of oral presentation in the workplace

Oral Presentation at the Workplace

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How to Coach an Employee to Communicate Better

Tips on speaker introductions in webinars, nonverbal communication examples in the workplace.

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Oral presentations are commonplace in the business world. Individuals who work in small companies may be especially busy giving presentations as sharing information is vital in a small company. There are fewer employees for each department in a small company, which necessitates the frequent sharing of information. Whatever the case, oral presentations at the workplace must achieve a specific goal, include visual aids and be delivered to the right audience.

Significance

An oral presentation in the workplace is an employee's chance to show off the work she has been doing, and prove her value to the company. Whether an employee is presenting to a department or company-wide, it is important to gear the presentation toward the audience. For example, engineers that are presenting to marketing and financial managers will need to share information that is relevant to product features and the cost of production, respectively. In addition, the engineer may need to explain more technical terms in his presentation.

The employee or manager should first decide how to present the information. A manager may be able to use slides or transparencies for a less formal presentation. However, presentation software that includes Powerpoint and Keynote will usually make a greater impact. Limit the number of slides, including those on a laptop, to eight or 10. The average presentation should last about 10 minutes, allowing five minutes for questions and answers. Slides should be easy to read and have plenty of white space. Adding color and pictures to slides can also enhance an oral presentation.

Identification

A presentation should have an opening, body and closing. The manager should open with a comment or question that gets the audience's attention, according to the article "Making Business Presentations Work" at businessknowhow.com. The opening should comprise about 10 percent to 20 percent of the presentation, including showing the first slide. Managers should get to the point in the body of their presentation, allocating about 65 percent to 75 percent of their time to it. Finally, the manager should rehash the key points, then close with a statement that encapsulates the main goal of the presentation. Including questions, the closing should be 10 percent to 20 percent of the overall presentation.

Everyone gets nervous when giving presentations. The manager or employee should relax and take a deep breath before commencing their presentation. It is also important to maintain good posture, speak clearly and not to fast, focus on the message, and maintain eye contact with the audience. Use a pointer to stress certain points on the screen if you are using an overhead projector. However, it is important to turn back toward the audience when talking.

Considerations

Individuals should rehearse before their presentation. Practicing will better help a person memorize what they will say. While practicing, the manager should use a stopwatch to get their exact timing down. The stopwatch will also help the manager gauge the right tempo for his presentation. In addition, it always helps to anticipate the types of questions people will ask. The manager should be an expert on the material.

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What It Takes to Give a Great Presentation

• Carmine Gallo

Five tips to set yourself apart.

Never underestimate the power of great communication. It can help you land the job of your dreams, attract investors to back your idea, or elevate your stature within your organization. But while there are plenty of good speakers in the world, you can set yourself apart out by being the person who can deliver something great over and over. Here are a few tips for business professionals who want to move from being good speakers to great ones: be concise (the fewer words, the better); never use bullet points (photos and images paired together are more memorable); don’t underestimate the power of your voice (raise and lower it for emphasis); give your audience something extra (unexpected moments will grab their attention); rehearse (the best speakers are the best because they practice — a lot).

I was sitting across the table from a Silicon Valley CEO who had pioneered a technology that touches many of our lives — the flash memory that stores data on smartphones, digital cameras, and computers. He was a frequent guest on CNBC and had been delivering business presentations for at least 20 years before we met. And yet, the CEO wanted to sharpen his public speaking skills.

• Carmine Gallo is a Harvard University instructor, keynote speaker, and author of 10 books translated into 40 languages. Gallo is the author of The Bezos Blueprint: Communication Secrets of the World’s Greatest Salesman  (St. Martin’s Press).

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20 Tips For Preparing An Effective Oral Presentation

Don’t mind the informal me, I just seem to love that ‘down-to-earthness’ – I personally believe that such disposition is a better facilitator of effective communication.

Without much ado, I am going to share with you some ideas on what I can safely call most people’s nightmare (next to examinations, of course) – An oral presentation.

Organizations and other platforms have also come to discover the essence of an effective oral presentation. How it can move an employee from a zero state of mind to an excited state of mind after a brief but powerful presentation.

Businesses are not left out too as it has become a core value that has to be portrayed to convince potential clients about a business idea.

Read this: How to manage your time effectively

Essentially, oral presentations are nothing to be scared of.

They add some kind of depth to the learning experience.

Not having this depth is what we should be scared of. Self-expression is just one of the core pillars of assessing how much and how well a student or presenter has assimilated the content of instructional material.

Overall, some of the most faced challenges associated with oral presentations are content and stage management which shall be discussed broadly here.

Whether you are a student, employee, professional or businessman , you sure need this skill to make a good impression.

Enjoy these tips, internalize them and start putting them into good practice. At the end of this write-up, you will discover the peculiar challenges of stage fright, how to deal with it and a few tidbits on presentation etiquette.

1. Know the content

Nothing breeds confidence like competence and nothing breeds competence like preparation . Being vast in and thoroughly familiar with whatever the subject of a presentation will, in no small way, reinforce your sense of having something genuinely interesting to offer.

With this in place, the presentation ceases to be a mere talk or some kind of recital. It indeed becomes an active engagement of the audience on a journey of discovery. All you need do is just visualize yourself as a tour guide or a curator in a museum.

All you need do is to relate antecedents, history, origins, facts, figures and aspects of the subject matter in such a way as to stimulate their imagination.

You lead the audience on, not exactly projecting yourself but helping them see what needs to be seen. You wouldn’t want to go to the stage and destroy the expectations of people eagerly waiting to listen to you.

2. Define the purpose of the presentation

A presentation isn’t just a list of random facts. It makes a specific point, just like laboratory reports or essays.

Without a clear purpose in mind, your presentation will most likely be a jumble of unorganized factual information, putting your audience in the dark about your true intent.

What is the most important message you want to convey to the audience? Consider this to be the idea or theme of your presentation.

Your presentation’s goal(s) could include, but are not restricted to, trying to inform, inspire, or persuade.

Remember that what you say as well as how you say it must be consistent with the presentation’s goal.

3. Be natural

The mistake a lot of presenters make is thinking that great presentations are all about big vocabulary and sophisticated terms.  

May I indulge you in a different perspective – great presentations are all about presentations done in the most natural way. Be calm, relax and flow effortlessly .

Do your presentations like they are your daily routines. Help your audience feel like – “yes, I agree with what he is talking about”.

Rather than trying to charm the audience with a sophisticated style, be more committed to capturing their imagination through simple cues and vivid expressions.

There is a child in everyone, no matter how old. If possible, add a little humour here and there but try not to overdo it. Ensure you stay on track.

Read this: How to ask questions smartly

4. Invoke curiosity

This aspect is what makes your audience hooked until the end of your presentation. They want to know where you are headed. They can’t risk being distracted until you finish. All you need do is reawaken that curious infant in the brief moment of your presentation.

It is for this reason that presentations adopt visual aids and graphical tools. The world-famous PowerPoint computer application also goes hand in hand with projectors – large screens for a clearer, broader view.

Where else is such pervasive attention given to pictures and descriptive tools apart from a kindergarten? Such applications show that there is a childlike nature in every man. Invoke it!

Read: How To Celebrate Failure For Success

5. Get your audience involved

Get your audience involved in your presentation. Don’t stand behind a lectern all through, tale a brisk, confident walk and project your words into the minds of your audience. Don’t let the lectern come in between you and the audience.

Try to get your audience out of their seats, laughing, raising hands or even standing by your side to make an analysis. Getting your audience to laugh is not as difficult as you might think. For example, you might try, “Ladies and gentlemen, I was told to announce something very critical to the success of today’s event. Even though I don’t think it’s my place to begin my presentation with an announcement that has nothing to do with my topic.”

“Anyway, I’ve been asked to tell you that in the event that you laugh too hard, don’t cause a stampede or fart too loud.” 😆 

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6.  Gesticulate

If you can request a cordless lavaliere mic, pls do, so that you can be as flexible with your hands as possible. A handheld mic might become tiring if your presentation takes a while.

Your audience will only remember 30% of what they hear & see but 70% of what they do will stick to them forever.

7. Project your words

Two things that can make your projection so vivid and impactful are a clear voice and clarity of communication. Try to emphasize the last sound of each word which will help you to sound very polished. This may sound odd to you when you start but eventually sound normal as you get used to it.

8. Take a pause

I cannot stress this enough. Take your time to pause! It kinda helps your audience to brainstorm, evaluate and re-evaluate. You shouldn’t say more than six to eight words at a time without a pause. As longer sentences reduce readability, longer spoken words also reduce absorption.

Use a full voice, then pause. Think of great speakers that utilized a full voice and paused. They did efficiently well. Such presentations drop some value within you.

9. Use acronyms

After you have written all the words on index cards, try to think of an acronym or Slang abbreviation that has every point you want to talk about. Use this strategy to keep your presentation in order.

For example, you may have written on a marriage/relationship index card – ask, support, kiss . Think of the first letter in each word and arrange them to ASK or any other word of your choice.

ASK will keep you on track this way:

A – Ask what he thinks

S – Support his opinion first

K – Kiss him when the discussion ends

You must have practised what you will say about each word beforehand. You will only use the acronym to keep track which the audience has no clue about. They will only think you are so perfect! If your oral presentation takes time and involves longer acronyms, you could keep your index card(s) on you just in case you get lost. 

10. Give life to figures

The best way to do this is to put a ‘Point’ of mind-gripping information (pictures, graphs, a phrase or table, flow charts, diagrams or a statistic) on some slides and speaking to them.

While the audience is fixated on that slide, all you need do is try to make them see the aspects of the slides that are hidden. Hence, you help to make their imagination make up for the rest of the story.

Such information is alike in features such as introduction, plot build-up, themes climax/anticlimax, a hero and his trials/triumph and so on.

And like a good storyteller or the mythical Pied Piper, the story or the music as the case is, becomes the object of the audience’s attention. The presenter is merely an intermediary.

11. Face the object

Sure, it is not bad to feel weird for a moment. Gain your confidence back by becoming the audience for a moment.

Face the presentation with your hands towards the slide, board or what have you? Making this brief move takes a whole lot of burden off as you see that you do not have to be the audience’s object of attention for a while.

You can use this moment to stealthily move from your weak points to your strong points as you gain your confidence back .

Not all presentations have to be a serious one looking like a board meeting. It doesn’t have to be a brainstorming session to close a million-dollar deal. Smile if you can.

In fact, you should smile. It will reduce any pressure you might be feeling. You never know how powerful a smile can be until you smile at a confused child who looks at you and then returns the smile.

While you smile, make good eye contact with them and gesticulate as often as possible. This will create a good impression on your audience and make them connect with you easily.

Read this: Amazing facts about your handwriting

13. Intrigue them with stories

Whether it’s a story your grandfather told you or a story you learnt while growing up, people would love to listen. Stories are interesting ways to give your audience a light mood.

Who doesn’t like the taste of a little icing on the cake or peanuts in the chocolate? Just something a little bit different to ease the whole seriousness of the atmosphere.

Professional speakers are becoming professional storytellers ,  primarily stories about themselves or someone they know so well . If you can tell a story about each word or topic on your cards or slides, your speech will have a better flow.

14. Take corrections politely

One mistake people do is to try to show that they know better than their judges.

Judges, examiners, instructors or even a member of your audience can come into your presentation abruptly. Prepare your mind ahead for this and don’t fidget.

A simple “Noted, sir” “sorry, I skipped that” or “thanks for the feedback” would go a long way in determining your final presentation score.

Be courteous and mindful of harsh emotions as you face arguments or opposition. A wrong approach in dealing with this can ruin everything you have started. So be cool with everyone.

As a matter of fact, who you are and who the audience perceives you to be is a measure of the weight of your words.

Hence, it is safer to use universally acceptable codes of conduct and principles of etiquette that will put you in the good graces of the audience.

15. Define your target audience

The audience’s reaction is the only way to judge a good presentation. What do they currently know about your subject matter?

What are their perceptions about your subject matter: will they accept whatever you say, or will you have to persuade them to change their views? Do they have a good command of the English language?

An effective oral presentation requires much more than simply presenting your ideas or giving a presentation. It is all about clear communication and connecting with the audience.

Preparation is required to create that type of presentation. You must learn about your target audience to tailor your message.

If you’re talking to experts in your field, for example, you don’t have to explain all the terms you’re using but if you expect your audience to disagree with your assertions, it’s a great idea to provide additional illustrations and go into greater detail when presenting the evidence.

You can outline your presentation with your audience in mind to explain your main points and maintain a logical flow. The more you understand your target audience, the better you will be able to communicate with them.

16. P redict your audience’s thoughts and tell them

If you’re lucky enough to predict what is on their minds, you’ll get almost 100% attention from your audience. This lowers the barriers between you and them.

They’ll say “hey, he’s so clever hahaha”. Wow, you’re absolutely right! Tell them you know what they are thinking and answer a question they haven’t yet asked you.

17. Practice your presentation beforehand

You should start with yourself first. Talk to yourself, then move on to talking to a friend or small group of friends. When you build more confidence, start by speaking for free to become more professional.

You could begin by speaking to associations and clubs. Your audience may give you more networking opportunities when they enjoy your free presentations. There are business owners in your audience or people who work for businesses looking for speakers.

In fact, t here is much more to learn while you practise. By the time you become well-known, you can start charging a token or your prices can even become non-negotiable. 😉 

18. Explore every possible detail about your subject matter

To prepare an effective oral presentation, you must thoroughly understand your subject matter, which means knowing far more than you will present.

There is no such thing as too much research. The more familiar you are with your content, the more settled and confident you will feel when presenting it to a group.

Take notes as you read about your topic. Then organize your notes for your presentation. The most straightforward structure is an outline.

In most cases, a concise outline will serve as a good template for presenting your topic. The introduction, body, and summary make up a concise outline.

• Introduction

In the introductory part, you must provide a concise context for your discussion. This is where you describe the problem or issue that the presentation will solve.

You want to immediately grab people’s attention, stimulate their interest, and get them pondering about your topic. That is what creating engaging content is all about.

The bulk of your presentation. It provides specific examples to back up your main point. This is where you add important facts, statistics, and details to your discourse.

Make certain that your material is presented articulately, with each point connected to another and clear progressions.

To summarize, highlight the previous points briefly. Use keywords from your introduction to restate your argument.

Take note of transitory phrases or words like “in summary.” Appreciate the audience for their time and, if the presentation format allows, gladly accept their questions.

A clear structure helps to support a clear and focused message, and it prevents you from jumping from concept to concept, which can make it difficult for your audience to grasp your presentation.

Having this in place, the presentation is no longer just a discussion. It truly becomes an active participation of the audience on a discovery journey. All you have to do is relate the subject’s antecedents, background, facts, statistics, and features in a way that stimulates their curiosity.

19. Use visual aids to supplement your content

It is easier to deliver an oral presentation when you employ visual aids. Visual aids, such as PowerPoint slides or printed handouts, provide structure to your presentation and assist the audience in comprehending the key points.

Since the majority of information is deemed and grasped visually, you may need to resolve this in your presentation by including a few visuals.

This would help the audience follow your discourse and possibly discuss a few of your points after the presentation is finished.

A good visual aid , as obvious as it may seem, must remain visual. Visuals can be bulleted lists or outlines, diagrams or figures, or pictures that depict crucial points that would be difficult to explain orally. Visual aids should be used to supplement, not compete with, your presentation. Use them only when they are necessary or beneficial.

20. Anticipate questions and prepare thoughtful answers in advance

A key component of preparing for an effective oral presentation is anticipating questions and creating thoughtful responses beforehand.

It demonstrates that you are knowledgeable about the subject and that you gave the subject some research. It also helps establish credibility and demonstrate your knowledge.

Additionally, it might assist you in remaining composed and assured throughout the presentation, especially if you are posed with unexpected questions. A few strategies for getting ready for questions are as follows:

• Researching your topic thoroughly: This will enable you to answer any questions that may come up about your subject matter.
• Identifying key points of confusion: Think about what aspects of your presentation may be most difficult for your audience to understand and prepare answers accordingly.
• Practicing your responses: Rehearse answering potential questions so you are more comfortable and confident when answering them during the presentation.
• Being open to feedback: Encourage your audience to ask questions and be open to feedback , even if it is critical. Take the opportunity to address any misconceptions or confusion that may have arisen during your presentation.
• Be prepared for the unexpected: Sometimes, the questions you get may be totally out of the blue, be prepared to answer those as well.

In summary, your oral presentation is highly related to your motion, posture, gesture, gesticulation, eye contact, pausing effect, response to applause and so on.

The evolving nature of education has seen many lecturers and teachers adopt oral examinations as an integral part of grading students’ performance.

That is apart from lines of study such as Medicine (Viva) and Law (mock trials) that already have oral-related content as a part of their continuous assessment.

It also affords the teacher the opportunity to do more than just teach but to also be a kind of ‘coach’ that nurtures not only the content but also the delivery of knowledge . As a teacher myself, I do subscribe to this method of teaching; after all, was it not Einstein that said – If you cannot explain it simply, then you do not understand it all.

In oral presentations, especially ones that adopt projected information, the words you speak are more important than the words you display.

However, the pictures you use are just as important as the words you speak. In no place is the saying truer – a picture is worth more than a thousand words.

Therefore, being in a position where you have to present your own perspective, with your own words and in your own style goes a long way in shaping your intellectual capabilities . It also builds self-confidence in those that eventually master it.

I wish you a hitch-free and mind-blowing experience in your next oral presentation. 😉 . Which of these tips has helped you tremendously?

Share with love!

Post Author: Ikeoluwa Ogedengbe

24 replies to “20 tips for preparing an effective oral presentation”.

Wonderful post! Putting these suggestions into practice will make anyone a ‘better’ presenter! Multiple thumbs up!

Sure, they will. Thanks for reading!

Thanks for this post, I believe it will help me gather more confidence in public speaking.

All the best in your next public speaking engagement, Josephine.

Love this post! I have a fear of public speaking so this checklist is so helpful! Thanks for sharing!

I’m glad you love it, Lissy.

Cool, just cool. I like it.

Thanks, Yeahme.

Thank you these are great tips! I have always had a lot of self confidence but always struggle with imposter syndrome so I get so nervous before public speaking!

Aww, I am sure these tips and a lot of practice will take the nervousness away.

This reminds me of my speech 101 class in college. I definitely with these tips — especially the one about knowing the content. Nothing prepares you more than knowing what you are talking about.

That’s absolutely right!

I used to work for a company that offered feedback for corporate leaders on presenting and I agree with everything you say. Bringing your personality into a presentation or speech can make a huge difference but it can take practice to get comfortable enough to bring that energy.

Yes, practice does a lot to make one perfect. Thanks for your input, Sarah.

This is a very helpful post. I wish I had read this when I was still a student. I didn’t like oral presentations and this could have given me a better perspective.

Awww, You may pass on the message to young students to ensure they get it right early.

Great read. Very helpful for my upcoming convention. Thanks for sharing.

I’m glad this helped. I wish you a splendid convention, Allison.

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Giving an oral presentation is a common part of any business, whether you’re talking to colleagues, clients, or partners. It’s your chance to persuade, inform, or update them. But rushing in unprepared can lead to less-than-stellar results. So, the key to achieving your objective, whatever it may be, depends on one thing: preparation.

This guide is here to help you dedicate the necessary time to make and rehearse your presentation. With the right approach, you’ll deliver an effective oral presentation PPT that leaves a lasting impression. Now, get ready to transform your next meeting into a confident and persuasive experience.

In this article

Part i: what is oral presentation in business communication, informative presentations, instructive presentations, persuasive presentations, sales deck presentations, product marketing presentations, training and development presentations, data-driven presentations, progress report presentations, pitch deck presentations, demonstrations, blackout unnecessary slides, speak slower to avoid filler words, use ai presentation generator, complement texts with visuals, engage your audience.

An oral presentation is a form of verbal communication delivered to an audience. It is a way to share information, persuade them of an idea, or keep them updated. Visual aids like slides, handouts, or demonstrations often support a speaking presentation.

Oral presentations in business communication have several purposes. These include explaining new projects, pitching client ideas, or delivering team updates. Depending on what works, you can do it solo or with a team and keep it short or long.

However, an effective oral presentation doesn’t just happen on its own.

When making oral presentations, ensure they are well-organized, informative, and engaging. They follow a clear structure, with an introduction, body, and conclusion. You should also be confident, enthusiastic, and able to connect with the audience on a personal level.

Now that we’ve laid the groundwork for business oral presentations, let’s dive into the different types you’ll come across. The next part will uncover a variety of business presentations, each with its own goal.

Part II: 10 Different Types of Presentations in Business

Not all speaking presentations are the same. Different business situations call for different styles. Before you think of what you’ll say, figure out which presentation type works best for your audience. Here are the common types of business presentations you can give:

Informative presentations aim to equip attendees with knowledge of a chosen theme. Imagine presenting industry trends to your team or explaining a new company policy. These business presentations focus on clear communication and factual accuracy.

The instructive presentation aims to equip the audience with skills or knowledge they can apply practically. Think of a training session on using a new software program or a workshop on effective negotiation. This business presentation focus shifts to step-by-step guidance and practical exercises.

In a persuasive oral presentation, the goal is to win people over to your viewpoint. Be it convincing investors or pitching a new marketing plan, the deal is to build a solid case. You want compelling arguments, strong data, and a clear call to action.

Designed for sealing the deal, using a sales deck for your oral presentation highlights the value of a product or service. It emphasizes features, benefits, and why it’s better, all while tackling possible concerns. Salespeople often pull these out in client meetings or when pitching to investors.

A product marketing presentation focuses on creating awareness and excitement about a product. It targets a broader audience, not just potential customers, and aims to generate interest and brand recognition. Think of product launches, industry conferences, or social media marketing campaigns.

Training presentations are crucial for giving employees the skills they need. Whether it’s welcoming new hires or boosting leadership skills, the format changes based on the context. Usually, there’s a mix of instruction, practice, and chances to ask questions. You can use this for your oral presentation to ensure everyone’s up to speed in a way that works.

In data-driven presentations, facts and stats take the spotlight. You can add visuals for research, market trends, or data-backed solutions when making oral presentations. The trick is turning complex info into a clear, punchy story with eye-catching charts.

A progress report presentation updates a project, initiative, or campaign. They often involve data and metrics to show progress toward goals and objectives. These business presentations are crucial for maintaining transparency and building trust among stakeholders.

The pitch deck presentation hustles to get funding for a fresh business idea. Picture quick pitches, like selling your vision to venture capitalists. They zoom in on the problem you’re solving, what makes you stand out, and the promise of success. It’s all about packing a punch quickly to make your oral presentation stick.

These oral presentations go beyond words – they show it in action. Whether it’s software, new gear, or tricky procedures, the focus is on demonstrating. It’s a powerful way for the audience to see exactly how things work and throw in questions for a clearer picture.

Knowing the types of business presentations available is crucial. The next section will empower you to deliver effective oral presentations, regardless of your chosen format.

Part III: Techniques for Giving an Effective Oral Presentation

So, you’ve crafted an amazing presentation deck that captures your vision. Or you are starting with an idea for the oral presentation. Now comes the real challenge: delivering it in a way that grabs attention and keeps everyone hooked. Let’s explore some oral presentation techniques to make it a captivating experience.

Imagine a screen packed with text. Boring. No one wants to read a novel on a slide. Instead, blackout slides that reiterate points you’ll cover verbally. Focus on primary points and leave the details for handouts.

Speaking and presenting too fast can sound rushed and nervous. Slow down your pace and articulate clearly. It allows the audience to absorb your message and creates a sense of confidence. Plus, it helps you avoid filler words like “um” and “uh” that can distract from your message.

We all know you’re passionate about your business idea. However, securing investment requires captivating investors and presenting a vision that resonates deeply. Making a compelling pitch deck traditionally meant long hours of wrestling with design software and agonizing over content.

But what if you could lessen the time to create an oral presentation PPT to a few minutes?

Tools like AI presentation generators can help with structure and flow and even suggest visuals. Wondershare Presentory is one of the best in the market that can help automatically create a starting point for your slides. It makes an initial outline for your review. Then, Presentory generates stunning presentations with text, formatting, and imagery in PPT format. All these are based on a keyword or your topic.

Presentory is valuable for busy professionals and people who need to save time without compromising quality. But it doesn’t stop boosting your work efficiency here. This tool also empowers you to customize the design and content of the AI-generated oral presentation PPT. Furthermore, Presentory offers several additional benefits:

• Online and desktop access: Work on the go. This app lets you access your presentations online or offline, allowing you to work from anywhere.
• Personalized design: Make it your own. This app gives you the tools to customize your slides with layouts and templates that feel fresh and engaging.
• Content optimization: Presentory not only generates content. It also provides suggestions for improvement, ensuring professionalism and persuasiveness.
• Ease of use: No design skills? No problem. This app is user-friendly, and anyone can create professional-looking presentations in no time.
• Integration of resources: Level up your PPT slides. The built-in AI helps you find high-quality images and graphics to make your presentation pop.
• One-click streaming: Reach your audience across platforms. Presentory allows you to stream your oral presentation on Teams, YouTube Live, Facebook Live, Google Meet, and more platforms.
• Enhanced visuals: Import pictures and videos or add animations for a more dynamic presentation.
• Recording: Get your presentation ready for the big day. Use the teleprompter to record yourself practicing and feeling confident.

How To Make an Effective Oral Presentation PPT Using AI?

Presentory empowers you to focus on the speaking and presentation aspects while the AI takes care of the rest. Follow these steps below to create an effective oral presentation PPT for free online:

Step 1: Open the Wondershare Presentory app dashboard in your web browser. Sign in with your Google Account or create a new one.

Step 2: Click Create Presentation AI from the Home page to start.

Step 3: Select Begin with a topic to use AI and generate an outline.

Step 4: Enter your topic in the text box, then click Continue to let AI create the content outline. You can also select from one of the suggested keywords to explore first.

Step 5: Review the AI-generated outline and click Continue if satisfied.

Step 6: Select a template you want to use for the presentation, then click Generating to apply.

Step 7: Tailor your presentation. Edit text, switch slides, add images, and experiment with different layouts and themes to personalize your presentation.

Step 8: Click Share from the upper navigation pane, choose the file format from the pop-up window, then click Export presentation to save the PPT.

Images, infographics, and videos are powerful tools to engage your audience and reinforce your message during oral presentations. But don’t just throw random visuals in there. They should complement your words, not replace them. Choose visuals that are clear, relevant, and support your points.

Giving oral presentations shouldn’t be one-sided lectures. Get your audience involved. Ask questions, encourage participation, and invite discussion. Maybe even throw in a poll or a quick activity to keep them on their toes. Remember, your goal is to present information, connect with your audience, and make them care about your message.

You’ve got the ideas, the passion, the drive. But when it comes to giving an oral presentation , the pressure’s on. Traditional presentation tools can be time-consuming. Relying solely on “best practices” might leave you blending into the background. You need an edge, a way to grab attention and captivate your audience from the get-go.

However, making a compelling oral presentation PPT often takes time and expertise. That’s why you need to incorporate AI tools into your workflow. Try Wondershare Presentory - it is your partner in business communication success. Start creating presentations that win today.

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Ideas and insights from Harvard Business Publishing Corporate Learning

Powerful and Effective Presentation Skills: More in Demand Now Than Ever

When we talk with our L&D colleagues from around the globe, we often hear that presentation skills training is one of the top opportunities they’re looking to provide their learners. And this holds true whether their learners are individual contributors, people managers, or senior leaders. This is not surprising.

Effective communications skills are a powerful career activator, and most of us are called upon to communicate in some type of formal presentation mode at some point along the way.

For instance, you might be asked to brief management on market research results, walk your team through a new process, lay out the new budget, or explain a new product to a client or prospect. Or you may want to build support for a new idea, bring a new employee into the fold, or even just present your achievements to your manager during your performance review.

And now, with so many employees working from home or in hybrid mode, and business travel in decline, there’s a growing need to find new ways to make effective presentations when the audience may be fully virtual or a combination of in person and remote attendees.

Whether you’re making a standup presentation to a large live audience, or a sit-down one-on-one, whether you’re delivering your presentation face to face or virtually, solid presentation skills matter.

Even the most seasoned and accomplished presenters may need to fine-tune or update their skills. Expectations have changed over the last decade or so. Yesterday’s PowerPoint which primarily relied on bulleted points, broken up by the occasional clip-art image, won’t cut it with today’s audience.

The digital revolution has revolutionized the way people want to receive information. People expect presentations that are more visually interesting. They expect to see data, metrics that support assertions. And now, with so many previously in-person meetings occurring virtually, there’s an entirely new level of technical preparedness required.

The leadership development tools and the individual learning opportunities you’re providing should include presentation skills training that covers both the evergreen fundamentals and the up-to-date capabilities that can make or break a presentation.

So, just what should be included in solid presentation skills training? Here’s what I think.

The fundamentals will always apply When it comes to making a powerful and effective presentation, the fundamentals will always apply. You need to understand your objective. Is it strictly to convey information, so that your audience’s knowledge is increased? Is it to persuade your audience to take some action? Is it to convince people to support your idea? Once you understand what your objective is, you need to define your central message. There may be a lot of things you want to share with your audience during your presentation, but find – and stick with – the core, the most important point you want them to walk away with. And make sure that your message is clear and compelling.

You also need to tailor your presentation to your audience. Who are they and what might they be expecting? Say you’re giving a product pitch to a client. A technical team may be interested in a lot of nitty-gritty product detail. The business side will no doubt be more interested in what returns they can expect on their investment.

Another consideration is the setting: is this a formal presentation to a large audience with questions reserved for the end, or a presentation in a smaller setting where there’s the possibility for conversation throughout? Is your presentation virtual or in-person? To be delivered individually or as a group? What time of the day will you be speaking? Will there be others speaking before you and might that impact how your message will be received?

Once these fundamentals are established, you’re in building mode. What are the specific points you want to share that will help you best meet your objective and get across your core message? Now figure out how to convey those points in the clearest, most straightforward, and succinct way. This doesn’t mean that your presentation has to be a series of clipped bullet points. No one wants to sit through a presentation in which the presenter reads through what’s on the slide. You can get your points across using stories, fact, diagrams, videos, props, and other types of media.

Visual design matters While you don’t want to clutter up your presentation with too many visual elements that don’t serve your objective and can be distracting, using a variety of visual formats to convey your core message will make your presentation more memorable than slides filled with text. A couple of tips: avoid images that are cliched and overdone. Be careful not to mix up too many different types of images. If you’re using photos, stick with photos. If you’re using drawn images, keep the style consistent. When data are presented, stay consistent with colors and fonts from one type of chart to the next. Keep things clear and simple, using data to support key points without overwhelming your audience with too much information. And don’t assume that your audience is composed of statisticians (unless, of course, it is).

When presenting qualitative data, brief videos provide a way to engage your audience and create emotional connection and impact. Word clouds are another way to get qualitative data across.

Practice makes perfect You’ve pulled together a perfect presentation. But it likely won’t be perfect unless it’s well delivered. So don’t forget to practice your presentation ahead of time. Pro tip: record yourself as you practice out loud. This will force you to think through what you’re going to say for each element of your presentation. And watching your recording will help you identify your mistakes—such as fidgeting, using too many fillers (such as “umm,” or “like”), or speaking too fast.

A key element of your preparation should involve anticipating any technical difficulties. If you’ve embedded videos, make sure they work. If you’re presenting virtually, make sure that the lighting is good, and that your speaker and camera are working. Whether presenting in person or virtually, get there early enough to work out any technical glitches before your presentation is scheduled to begin. Few things are a bigger audience turn-off than sitting there watching the presenter struggle with the delivery mechanisms!

Finally, be kind to yourself. Despite thorough preparation and practice, sometimes, things go wrong, and you need to recover in the moment, adapt, and carry on. It’s unlikely that you’ll have caused any lasting damage and the important thing is to learn from your experience, so your next presentation is stronger.

How are you providing presentation skills training for your learners?

Manika Gandhi is Senior Learning Design Manager at Harvard Business Publishing Corporate Learning. Email her at [email protected] .

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• Inspiration

23 presentation examples that really work (plus templates!)

• 30 Mar 2023

To help you in your quest for presentation greatness, we’ve gathered 23 of the best business presentation examples out there. These hand-picked ideas range from business PowerPoint presentations, to recruitment presentations, and everything in between.

As a bonus, several of our examples include editable video presentation templates from  Biteable .

Biteable allows anyone to create great video presentations — no previous video-making skills required. The easy-to-use platform has hundreds of brandable templates and video scenes designed with a business audience in mind. A video made with Biteable is just what you need to add that wow factor and make an impact on your audience.

Create videos that drive action

Activate your audience with impactful, on-brand videos. Create them simply and collaboratively with Biteable.

Video presentation examples

Video presentations are our specialty at Biteable. We love them because they’re the most visually appealing and memorable way to communicate.

1. Animated characters

Our first presentation example is a business explainer video from Biteable that uses animated characters. The friendly and modern style makes this the perfect presentation for engaging your audience.

Bonus template:  Need a business video presentation that reflects the beautiful diversity of your customers or team? Use  Biteable’s workplace scenes . You can change the skin tone and hair color for any of the animated characters.

2. Conference video

Videos are also ideal solutions for events (e.g. trade shows) where they can be looped to play constantly while you attend to more important things like talking to people and handing out free cheese samples.

For this event presentation sample below, we used bright colours, stock footage, and messaging that reflects the brand and values of the company. All these elements work together to draw the attention of passers-by.

For a huge selection of video presentation templates, take a look at our  template gallery .

Business PowerPoint presentation examples

Striking fear into the hearts of the workplace since 1987, PowerPoint is synonymous with bland, boring presentations that feel more like an endurance test than a learning opportunity. But it doesn’t have to be that way. Check out these anything-but-boring business PowerPoint presentation examples.

3. Design pointers

This PowerPoint presentation takes a tongue-in-cheek look at how the speakers and users of PowerPoint are the problem, not the software itself.

Even at a hefty 61 slides, the vintage theme, appealing colors, and engaging content keep the viewer interested. It delivers useful and actionable tips on creating a better experience for your audience.

Pixar, as you’d expect, redefines the meaning of PowerPoint in their “22 Rules for Phenomenal Storytelling”. The character silhouettes are instantly recognizable and tie firmly to the Pixar brand. The bright colour palettes are carefully chosen to highlight the content of each slide.

This presentation is a good length, delivering one message per slide, making it easy for an audience to take notes and retain the information.

Google slides examples

If you’re in business, chances are you’ll have come across  slide decks . Much like a deck of cards, each slide plays a key part in the overall ‘deck’, creating a well-rounded presentation.

If you need to inform your team, present findings, or outline a new strategy, slides are one of the most effective ways to do this.

Google Slides is one of the best ways to create a slide deck right now. It’s easy to use and has built-in design tools that integrate with Adobe, Lucidchart, and more. The best part — it’s free!

5. Teacher education

Here’s a slide deck that was created to educate teachers on how to use Google Slides effectively in a classroom. At first glance it seems stuffy and businessy, but if you look closer it’s apparent the creator knows his audience well, throwing in some teacher-friendly content that’s bound to get a smile.

The slides give walkthrough screenshots and practical advice on the different ways teachers can use the software to make their lives that little bit easier and educate their students at the same time.

6. Charity awareness raiser

This next Google slide deck is designed to raise awareness for an animal shelter. It has simple, clear messaging, and makes use of the furry friends it rescues to tug on heartstrings and encourage donations and adoptions from its audience.

Pro tip: Creating a presentation is exciting but also a little daunting. It’s easy to feel overwhelmed — especially if the success of your business or nonprofit depends on it.

Prezi presentation examples

If you haven’t come across  Prezi , it’s a great alternative to using static slides. Sitting somewhere between slides and a video presentation, it allows you to import other content and add motion to create a more engaging viewer experience.

7. Red Bull event recap

This Prezi was created to document the Red Bull stratosphere freefall stunt a few years ago. It neatly captures all the things that Prezi is capable of, including video inserts and the zoom effect, which gives an animated, almost 3D effect to what would otherwise be still images.  

Prezi has annual awards for the best examples of presentations over the year. This next example is one of the 2018 winners. It was made to highlight a new Logitech tool.

8. Logitech Spotlight launch

What stands out here are the juicy colors, bold imagery, and the way the designer has used Prezi to its full extent, including rotations, panning, fades, and a full zoom out to finish the presentation.

Sales presentation examples

If you’re stuck for ideas for your sales presentation, step right this way and check out this video template we made for you.

9. Sales enablement video presentation

In today’s fast-paced sales environment, you need a way to make your sales enablement presentations memorable and engaging for busy reps.  Sales enablement videos  are just the ticket. Use this video presentation template the next time you need to present on your metrics.

10. Zuroa sales deck

If you’re after a sales deck, you can’t go past this example from Zuora. What makes it great? It begins by introducing the worldwide shift in the way consumers are shopping. It’s a global phenomenon, and something we can all relate to.

It then weaves a compelling story about how the subscription model is changing the face of daily life for everyone. Metrics and testimonials from well-known CEOs and executives are included for some slamming social proof to boost the sales message.

Pitch presentation examples

Pitch decks are used to give an overview of business plans, and are usually presented during meetings with customers, investors, or potential partners.

11. Uber pitch deck

This is Uber’s original pitch deck, which (apart from looking a teensy bit dated) gives an excellent overview of their business model and clearly shows how they intended to disrupt a traditional industry and provide a better service to people. Right now, you’re probably very grateful that this pitch presentation was a winner.

You can make your own pitch deck with Biteable, or start with one of our  video templates  to make something a little more memorable.

12. Video pitch template

This video pitch presentation clearly speaks to the pains of everyone who needs to commute and find parking. It then provides the solution with its app that makes parking a breeze.

The video also introduces the key team members, their business strategy, and what they’re hoping to raise in funding. It’s a simple, clear pitch that positions the company as a key solution to a growing, worldwide problem. It’s compelling and convincing, as a good presentation should be.

13. Fyre Festival pitch deck

The most epic example of a recent pitch deck is this one for Fyre Festival – the greatest event that never happened. Marvel at its persuasion, gasp at the opportunity of being part of the cultural experience of the decade, cringe as everything goes from bad to worse.

Despite the very public outcome, this is a masterclass in how to create hype and get funding with your pitch deck using beautiful imagery, beautiful people, and beautiful promises of riches and fame.

Business presentation examples

Need to get the right message out to the right people? Business presentations can do a lot of the heavy lifting for you.

Simply press play and let your video do the talking. No fumbling your words and sweating buckets in front of those potential clients, just you being cool as a cucumber while your presentation does the talking.

Check out two of our popular templates that you can use as a starting point for your own presentations. While they’re business-minded, they’re definitely not boring.

14. Business intro template

Modern graphics, animations, and upbeat soundtracks keep your prospects engaged as they learn about your business, your team, your values, and how you can help them.

15. Business explainer template

Research presentation examples.

When you’re giving a more technical presentation such as research findings, you need to strike the perfect balance between informing your audience and making sure they stay awake.

As a rule, slides are more effective for research presentations, as they are used to support the speaker’s knowledge rather can capture every small detail on screen.

With often dry, complex, and technical subject matter, there can be a temptation for presentations to follow suit. Use images instead of walls of text, and keep things as easy to follow as possible.

16. TrackMaven research deck

TrackMaven uses their endearing mascot to lighten up this data-heavy slide deck. The graphs help to bring life to their findings, and they ensure to only have one bite-size takeaway per slide so that viewers can easily take notes.

17. Wearable tech research report

Obviously, research can get very researchy and there’s not a lot to be done about it. This slide deck below lays out a ton of in-depth information but breaks it up well with quotes, diagrams, and interesting facts to keep viewers engaged while it delivers its findings on wearable technology.

Team presentation examples

Motivating your team can be a challenge at the best of times, especially when you need to gather them together for….another presentation!

18. Team update template

We created this presentation template as an example of how to engage your team. In this case, it’s for an internal product launch. Using colorful animation and engaging pacing, this video presentation is much better than a static PowerPoint, right?

19. Officevibe collaboration explainer

This short slide deck is a presentation designed to increase awareness of the problems of a disengaged team. Bright colors and relevant images combine with facts and figures that compel viewers to click through to a download to learn more about helping their teams succeed.

Recruitment presentation examples

Recruiting the right people can be a challenge. Presentations can help display your team and your business by painting a dynamic picture of what it’s like to work with you.

Videos and animated slides let you capture the essence of your brand and workplace so the right employees can find you.

20. Company culture explainer

If you’re a recruitment agency, your challenge is to stand out from the hundreds of other agencies in the marketplace.

21. Kaizen culture

Showcasing your agency using a slide deck can give employers and employees a feel for doing business with you. Kaizen clearly displays its credentials and highlights its brand values and personality here (and also its appreciation of the coffee bean).

Explainer presentation examples

Got some explaining to do? Using an explainer video is the ideal way to showcase products that are technical, digital, or otherwise too difficult to explain with still images and text.

Explainer videos help you present the features and values of your product in an engaging way that speaks to your ideal audience and promotes your brand at the same time.

22. Product explainer template

23. lucidchart explainer.

Lucidchart does a stellar job of using explainer videos for their software. Their series of explainers-within-explainers entertains the viewer with cute imagery and an endearing brand voice. At the same time, the video is educating its audience on how to use the actual product. We (almost) guarantee you’ll have more love for spiders after watching this one.

Make a winning video presentation with Biteable

Creating a winning presentation doesn’t need to be difficult or expensive. Modern slide decks and video software make it easy for you to give compelling presentations that sell, explain, and educate without sending your audience to snooze town.

For the best online video presentation software around, check out Biteable. The intuitive platform does all the heavy lifting for you, so making a video presentation is as easy as making a PowerPoint.

Use Biteable’s brand builder to automatically fetch your company colors and logo from your website and apply them to your entire video with the click of a button. Even add a  clickable call-to-action  button to your video.

Share your business presentation anywhere with a single, trackable URL and watch your message turn into gold.

Make stunning videos with ease.

Take the struggle out of team communication.

Try Biteable now.

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• No experience necessary

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• How to prepare and...

How to prepare and deliver an effective oral presentation

• Related content
• Peer review
• Lucia Hartigan , registrar 1 ,
• Fionnuala Mone , fellow in maternal fetal medicine 1 ,
• Mary Higgins , consultant obstetrician 2
• 1 National Maternity Hospital, Dublin, Ireland
• 2 National Maternity Hospital, Dublin; Obstetrics and Gynaecology, Medicine and Medical Sciences, University College Dublin
• luciahartigan{at}hotmail.com

The success of an oral presentation lies in the speaker’s ability to transmit information to the audience. Lucia Hartigan and colleagues describe what they have learnt about delivering an effective scientific oral presentation from their own experiences, and their mistakes

The objective of an oral presentation is to portray large amounts of often complex information in a clear, bite sized fashion. Although some of the success lies in the content, the rest lies in the speaker’s skills in transmitting the information to the audience. 1

Preparation

It is important to be as well prepared as possible. Look at the venue in person, and find out the time allowed for your presentation and for questions, and the size of the audience and their backgrounds, which will allow the presentation to be pitched at the appropriate level.

See what the ambience and temperature are like and check that the format of your presentation is compatible with the available computer. This is particularly important when embedding videos. Before you begin, look at the video on stand-by and make sure the lights are dimmed and the speakers are functioning.

For visual aids, Microsoft PowerPoint or Apple Mac Keynote programmes are usual, although Prezi is increasing in popularity. Save the presentation on a USB stick, with email or cloud storage backup to avoid last minute disasters.

When preparing the presentation, start with an opening slide containing the title of the study, your name, and the date. Begin by addressing and thanking the audience and the organisation that has invited you to speak. Typically, the format includes background, study aims, methodology, results, strengths and weaknesses of the study, and conclusions.

If the study takes a lecturing format, consider including “any questions?” on a slide before you conclude, which will allow the audience to remember the take home messages. Ideally, the audience should remember three of the main points from the presentation. 2

Have a maximum of four short points per slide. If you can display something as a diagram, video, or a graph, use this instead of text and talk around it.

Animation is available in both Microsoft PowerPoint and the Apple Mac Keynote programme, and its use in presentations has been demonstrated to assist in the retention and recall of facts. 3 Do not overuse it, though, as it could make you appear unprofessional. If you show a video or diagram don’t just sit back—use a laser pointer to explain what is happening.

Rehearse your presentation in front of at least one person. Request feedback and amend accordingly. If possible, practise in the venue itself so things will not be unfamiliar on the day. If you appear comfortable, the audience will feel comfortable. Ask colleagues and seniors what questions they would ask and prepare responses to these questions.

It is important to dress appropriately, stand up straight, and project your voice towards the back of the room. Practise using a microphone, or any other presentation aids, in advance. If you don’t have your own presenting style, think of the style of inspirational scientific speakers you have seen and imitate it.

Try to present slides at the rate of around one slide a minute. If you talk too much, you will lose your audience’s attention. The slides or videos should be an adjunct to your presentation, so do not hide behind them, and be proud of the work you are presenting. You should avoid reading the wording on the slides, but instead talk around the content on them.

Maintain eye contact with the audience and remember to smile and pause after each comment, giving your nerves time to settle. Speak slowly and concisely, highlighting key points.

Do not assume that the audience is completely familiar with the topic you are passionate about, but don’t patronise them either. Use every presentation as an opportunity to teach, even your seniors. The information you are presenting may be new to them, but it is always important to know your audience’s background. You can then ensure you do not patronise world experts.

To maintain the audience’s attention, vary the tone and inflection of your voice. If appropriate, use humour, though you should run any comments or jokes past others beforehand and make sure they are culturally appropriate. Check every now and again that the audience is following and offer them the opportunity to ask questions.

Finishing up is the most important part, as this is when you send your take home message with the audience. Slow down, even though time is important at this stage. Conclude with the three key points from the study and leave the slide up for a further few seconds. Do not ramble on. Give the audience a chance to digest the presentation. Conclude by acknowledging those who assisted you in the study, and thank the audience and organisation. If you are presenting in North America, it is usual practice to conclude with an image of the team. If you wish to show references, insert a text box on the appropriate slide with the primary author, year, and paper, although this is not always required.

Answering questions can often feel like the most daunting part, but don’t look upon this as negative. Assume that the audience has listened and is interested in your research. Listen carefully, and if you are unsure about what someone is saying, ask for the question to be rephrased. Thank the audience member for asking the question and keep responses brief and concise. If you are unsure of the answer you can say that the questioner has raised an interesting point that you will have to investigate further. Have someone in the audience who will write down the questions for you, and remember that this is effectively free peer review.

Be proud of your achievements and try to do justice to the work that you and the rest of your group have done. You deserve to be up on that stage, so show off what you have achieved.

Competing interests: We have read and understood the BMJ Group policy on declaration of interests and declare the following interests: None.

• ↵ Rovira A, Auger C, Naidich TP. How to prepare an oral presentation and a conference. Radiologica 2013 ; 55 (suppl 1): 2 -7S. OpenUrl
• ↵ Bourne PE. Ten simple rules for making good oral presentations. PLos Comput Biol 2007 ; 3 : e77 . OpenUrl PubMed
• ↵ Naqvi SH, Mobasher F, Afzal MA, Umair M, Kohli AN, Bukhari MH. Effectiveness of teaching methods in a medical institute: perceptions of medical students to teaching aids. J Pak Med Assoc 2013 ; 63 : 859 -64. OpenUrl

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• Career Planning
• Skills Development

Important Presentation Skills for Workplace Success

• What Are Presentation Skills?

Steps To Create a Presentation

Skills that help make an effective presentation, how to make your skills stand out.

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Whether you’re a high-level executive or an administrative assistant, developing your presentation skills is one key way to climb in an office-based job. Leaders make decisions based on information shared in presentation format, and hardly any business changes its mind without first seeing a persuasive presentation.

It is important for any office employee to know what steps go into creating an effective presentation and what presentation skills are most important to employers. Highlighting these skills will also help you stand out during your job search.

Key Takeaways

• Presentation skills are what you need to know to be able to give an engaging, effective presentation.
• The steps to creating a successful presentation are preparation, delivery, and follow-up.
• Employers want to know you have the necessary skills to research, analyze, and create a presentation, plus the communication skills needed to deliver it and field questions afterward.
• You can highlight your skills to employers through your resume, cover letter, and interview.

What Are Presentation Skills? 

Presentation skills refer to all the qualities you need to create and deliver a clear and effective presentation. While what you say during a presentation matters, employers also value the ability to create supporting materials, such as slides.

Your prospective employer may want you to deliver briefings and reports to colleagues, conduct training sessions, present information to clients, or perform any number of other tasks that involve speaking before an audience.

Giving engaging and easy-to-understand talks is a major component of the strong  oral communication skills  that are a  job requirement  for many positions. Not all presentations take place in a formal meeting. Many presentation skills are relevant to one-on-one consults or sales calls.

Any presentation has three phases: preparation, delivery, and follow-up. All presentation skills fit into one of these three phases.

Preparation 

Preparation involves research and building the presentation. Consider the audience you'll be presenting to and what most interests them. This may mean crafting the entire text (or at least writing notes) and creating any slides and other supporting audio/visual materials.

You will also have to make sure that the appropriate venue is available, properly set up beforehand, and ensure the projector (if you'll need one) works and connects with your laptop.

You'll also want to practice your presentation as many times as you need to to feel comfortable delivering it with ease and confidence within the time allotted for the presentation.

Skills related to preparation include conducting research related to your presentation topic, devising charts and graphs depicting your research findings, and learning about your audience to better tailor your presentation to their needs. You'll also need to create digital slides, using statistics, examples, and stories to illustrate your points and effectively to persuade the audience.

Preparing handouts or digital references is an added courtesy that will help the audience pay attention because they won't be preoccupied with note-taking.

Your delivery is the part of the presentation that the audience sees. A good delivery depends on careful preparation and confident presentation and requires its own distinctive  skill set . 

Skills related to delivery include giving an attention-grabbing opening for a talk, providing a summary of what will be covered to introduce the presentation and provide context, and using  body language  and eye contact to convey energy and confidence.

Make sure you pause to emphasize key points, modulate your vocal tone for emphasis, and articulate your speech clearly and smoothly.

Don't be afraid of injecting humor or speaking with enthusiasm and animation—these techniques can help you in projecting confidence to your audience.

Summarize key points at the conclusion of the presentation, and be sure to have a plan for how you'll field any audience questions.

Presentation follow-up includes properly breaking down and storing any equipment, contacting any audience members with whom you agreed to communicate further, and soliciting, collecting, and analyzing feedback.

In some presentations, you may collect information from audience members—such as names and contact information or completed surveys—that you also must organize and store.

Skills related to follow-up include creating an evaluation form to solicit feedback from attendees, interpreting feedback from evaluations, and modifying the content and/or delivery for future presentations. Other follow-up skills include organizing a database of attendees for future presentations, interviewing key attendees to gain additional feedback, and emailing presentation slides to attendees.

To create and deliver the most effective presentation takes a variety of skills, which you can always work to improve.

You must be able to look honestly at your performance, assess the feedback you get, and figure out what you need to do to get better. That takes  analytical thinking .

More importantly, you need to have a firm grasp of the information you are about to communicate to others. You need to analyze your audience and be prepared to think quickly if asked questions that force you to demonstrate that you are fully aware of the material and its implications.

The kind of analytical skills you need to be an effective presenter include problem sensitivity, problem-solving , reporting and surveying, optimization, and predictive modeling. It also helps to be adept at strategic planning, integration, process management, and diagnostics. With these skills, you'll be better able to objectively analyze, evaluate, and act on your findings.

Organization

You do not want to be the person who spends half of their presentation time trying to find a cable to connect their laptop to the projector. Many things can and do go wrong just before a presentation unless you are  organized .

Presentation preparation also means keeping track of notes, information, and start/stop times. You will want to proofread and fine-tune all the materials you plan to use for the presentation to catch any mistakes. Make sure you time yourself when you rehearse so you know how long it will take to deliver the presentation.

A presentation that's finished in half the time allotted is as problematic as one that's too long-winded.

Some key organizational skills to work on include event planning, auditing, benchmarking, prioritization, and recordkeeping. Make sure your scheduling is on point and pay close attention to detail. Quick thinking is an important skill to have for when things inevitably go wrong.

Nonverbal Communication

When speaking to an audience, the way you present yourself can be just as important as how you present your information. You want to appear confident and engaging. You can do this through good posture, the use of hand gestures, and making eye contact with the audience.

Practice your  nonverbal communication  by filming yourself doing a practice presentation and observing your body language carefully. Your physical bearing and poise should convey a degree of comfort and confidence in front of an audience, while active listening , respect, and emotional intelligence will help you in facilitating group discussions.

Presentation Software

Microsoft PowerPoint is the dominant software used to create visual aids for presentations. Learn to use it well, including the special features outside of basic templates that can really bring a presentation to life. Even if someone else is preparing your slideshow for you, it will help to know how to use the software in case of last-minute changes.

Other software that is good to learn includes Microsoft Office, Apple Keynote, Google Slides, and Adobe Presenter.

Public Speaking

You need to appear comfortable and engaging when speaking before a live audience, even if you're not. This can take years of practice, and sometimes  public speaking  just isn't for certain people. An uncomfortable presenter is a challenge for everyone. Fortunately, public speaking skills can improve with practice . Some skills to work on include articulation, engagement, and memorization. You should be able to assess the needs of the audience and handle difficult questions. Controlling your performance anxiety will help you communicate more effectively.

Research is the first step in preparing most presentations and could range from a multi-year process to spending 20 minutes online, depending on context and subject matter. At the very least, you must be able to clearly frame research questions, identify appropriate information sources, and organize your results. Other useful skills include brainstorming, collaboration , comparative analysis, data interpretation, and deductive and inductive reasoning. Business intelligence is a skill that will help you evaluate what information you need to support the bottom line, while case analysis and causal relationships will help you parse and evaluate meaning.

Verbal Communication

Public speaking is one form of  verbal communication , but you will need other forms to give a good presentation. Specifically, you must know how to answer questions. You should be able to understand questions asked by your audience (even if they're strange or poorly worded) and provide respectful, honest, and accurate answers without getting off-topic. Use active listening, focus, and empathy to understand your audience. Skills such as assertiveness, affirmation, and enunciation will help you restate and clarify your key points as it relates to their questions or concerns.

You may or may not need a written script, but you do need to pre-plan what you are going to say, in what order you will say it, and at what level of detail. If you can write a cohesive essay, you can plan a presentation.

Typical writing skills apply to your presentation just as they do to other forms of writing, including grammar, spelling, vocabulary, and proofreading. The ability to build outlines, take notes, and mark up documents will also be useful.

More Presentation Skills

In addition to the skills previously mentioned, there are other important skills that can apply to your presentation. The other skills you need will depend on what your presentation is about, your audience, and your intended results. Some of these additional skills include:

• Summarizing
• Providing anecdotes to illustrate a point
• Designing handouts
• Recognizing and countering objections
• Posing probing questions to elicit more detail about specific issues
• Awareness of ethnic, political, and religious diversity
• Receiving criticism without defensiveness
• Refraining from speaking too often or interrupting others
• Anticipating the concerns of others
• Product knowledge
• SWOT analysis format
• Supporting statements with evidence
• Multilingual
• Working with reviewers
• Consistency
• Developing and maintaining standard operating procedures (SOPs)
• Developing a proposition statement
• Creating and managing expectations

Include skills on your resume. If applicable, you might mention these words in your  resume summary  or  headline .

Highlight skills in your cover letter. Mention one or two specific presentation skills and give examples of instances when you demonstrated these traits in the workplace.

Show your presentation skills in job interviews. During the interview process, you may be asked to give a sample presentation. In this case, you will want to embody these skills during the presentation. For example, you will want to demonstrate your oral communication skills by speaking clearly and concisely throughout the presentation.

PennState. " Steps in Preparing a Presentation ."

Harvard Division of Continuing Education. " 10 Tips for Improving Your Public Speaking Skills ."

Northern Illinois University. " Delivering the Presentation ."

The Importance Of Oral Communication

The South Korean film Parasite made history at the 2020 Oscars when it became the first non-English language film to…

The South Korean film Parasite made history at the 2020 Oscars when it became the first non-English language film to win the Academy Award for Best Picture. For his acceptance speech, director Bong Joon Ho said, “Once you overcome the one-inch-tall barrier of subtitles, you will be introduced to so many more amazing films.”

Bong was trying to change the way people perceive foreign language films. And he did. His words resonated not just with the South Korean audience, but with moviegoers worldwide.

Not every speaker leaves a lasting impression on their audience. But imagine if you could always speak with impact in your professional setting.

Strong oral communication is one of the best skills you can have in the workplace. Not only can you move, persuade and encourage others to think and act differently, your speaking skills also help you stand out among your co-workers.

Let’s explore the importance of different types of oral communication you need to become a competent professional.

What Is Oral Communication?

Importance of oral communication, types of oral communication.

Oral communication is communicating with spoken words. It’s a verbal form of communication where you communicate your thoughts, present ideas and share information. Examples of oral communication are conversations with friends, family or colleagues, presentations and speeches.

Oral communication helps to build trust and reliability. The process of oral communication is more effective than an email or a text message. For important and sensitive conversations—such as salary negotiations and even conflict resolution, you can rely on oral communication to get your point across, avoid misunderstandings and minimize confusion.

In a professional setting, effective oral communication is important because it is built on transparency, understanding and trust. Your oral communication skills can boost morale, encourage improved performance and promote teamwork .

Here are some benefits of oral communication:

It saves time by letting you convey your message directly to the other person and getting their response immediately.

It’s the most secure form of communication for critical issues and important information

It helps to resolve conflicts with face-to-face communication

It’s a more transparent form of communication as it lets you  gauge how others react to your words

There are different examples of oral communication in a business setting. You need several oral communication skills for career advancement. Let’s look at different types of oral communication:

Elevator Pitch

Imagine you meet the CEO of your organization in the elevator. Now, you have 30 seconds to introduce yourself before they get out on the next floor. This is your elevator pitch. It’s a form of oral communication where you have to succinctly explain who you are and what you want from the other person.

Formal Conversations

These are common at work because you have to constantly interact with your managers, coworkers and stakeholders such as clients and customers. Formal conversations are crisp, direct and condensed. You have to get your point across in a few words because everyone has only limited time to spare.

Informal Conversations

These are conversations that you have with your team members or friends and family. They are mostly without an agenda. You can talk about your day, what you’re going to eat for lunch or discuss weekend plans. These are friendly conversations peppered with light banter.

Business Presentations

This is where you need to make the best use of your speaking skills. Public speaking is an important skill to develop if you want to command a room full of people. For this, you need to leverage Harappa’s LEP and PAM Frameworks as well as the Four Ps of Pitch, Projection, Pace and Pauses.

Speeches are important in businesses like event management or community outreach. In a corporate setup, speeches are reserved for top management and leaders.

Arming yourself with effective oral communication skills will boost your confidence, prepare you for challenging tasks like meeting and impressing clients.

Harappa Education’s Speaking Effectively course is carefully designed to teach you how to improve your communication skills. You’ll learn about both oral and nonverbal communication with important frameworks like the Rule of Three and Aristotle’s Appeals of logic, credibility and emotion. Persuade your audience, deliver well-crafted ideas and connect with others with advanced speaking skills.

Explore topics & skills such as Public Speaking , Verbal Communication , Speaking Skills & Oratory Skills from Harappa Diaries and learn to express your ideas with confidence.

Reskilling Programs

L&D leaders need to look for reskilling programs that meet organizational goals and employee aspirations. The first step to doing this is to understand the skills gaps and identify what’s necessary. An effective reskilling program will be one that is scalable and measurable. Companies need to understand their immediate goals and prepare for future requirements when considering which employees to reskill.

Are you still uncertain about the kind of reskilling program you should opt for?  Speak to our expert   to understand what will work best for your organization and employees.

Oral Communication in the Workplace

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Unlock the power of effective Oral Communication in the Workplace with our comprehensive guide! Discover insightful examples illustrating how Communication Examples enrich professional interactions. From assertive communication to crisis management, we delve into diverse scenarios, providing strategies and tips for success. Elevate your career with a mastery of communication skills, exploring real-life workplace situations where effective oral communication is the key to success. Embrace a transformative journey toward enhanced collaboration and productivity through our curated Communication Examples.

What is Oral Communication in the Workplace?

Oral Communication in the workplace refers to the exchange of information, ideas, and messages through spoken words. It is a dynamic process where individuals convey thoughts verbally, fostering understanding and collaboration within professional settings. This form of communication encompasses face-to-face conversations, meetings, presentations, and other spoken interactions crucial for effective workplace dynamics.

What is the Best Example of Oral Communication in the Workplace?

A compelling example of oral communication in the workplace is a team meeting where colleagues discuss project updates. In this scenario, effective communication is demonstrated through clear articulation of ideas, active listening, and constructive feedback. The exchange of information during such meetings facilitates collaboration, ensures everyone is on the same page, and promotes a cohesive work environment. This example underscores the significance of oral communication in achieving organizational goals and fostering a positive workplace culture.

30 Oral Communication in the Workplace Examples

These examples showcase the versatility of oral communication in the workplace, covering diverse scenarios that contribute to organizational success and employee engagement.

• Conduct brief daily stand-up meetings for team members to share updates and align on tasks.
• Host town hall sessions for employees, promoting open dialogue on organizational matters.
• Initiate projects with comprehensive kickoff meetings to ensure team understanding and commitment.
• Establish regular forums for employees to provide feedback, fostering a culture of continuous improvement.
• Train customer service representatives to handle calls effectively, ensuring customer satisfaction.
• Conduct job training workshops to enhance employee skills and knowledge through interactive sessions.
• Address conflicts through open discussions, seeking resolutions and maintaining a positive work environment.
• Disseminate important company updates through clear and concise announcements for staff awareness.
• Organize team-building retreats with activities to enhance communication and collaboration.
• Conduct performance review meetings, providing constructive feedback for professional development.
• Train sales teams to deliver persuasive pitch presentations for effective client communication.
• Hold regular brainstorming sessions to encourage creative thinking and idea generation within teams.
• Host ceremonies to recognize employee achievements, fostering a positive and appreciative workplace.
• Facilitate collaboration between departments through open communication channels and shared goals.
• Equip teams with negotiation skills for successful client meetings and agreement discussions.
• Prepare teams for crisis situations through informative talks and communication strategies.
• Encourage innovation with ideation workshops, allowing employees to share and refine creative ideas.
• Provide comprehensive onboarding orientation for new employees to ensure a smooth integration process.
• Communicate changes within the organization effectively through well-structured briefings.
• Promote employee well-being through wellness seminars, addressing physical and mental health.
• Allow employees to share success stories, motivating others and fostering a positive work culture.
• Implement leadership development programs that emphasize effective communication skills for leaders.
• Offer job shadowing opportunities to enhance cross-functional understanding and communication.
• Conduct training on inclusive language to ensure communication that respects diverse perspectives.
• Utilize webinars for onboarding to provide information and foster communication with remote employees.
• Train employees on the adoption of new technologies, ensuring seamless integration and understanding.
• Celebrate company milestones with events that bring employees together, promoting camaraderie.
• Establish a suggestion box system to encourage employees to share ideas and feedback anonymously.
• Foster communication with suppliers through collaborative meetings for better partnerships.
• Integrate employee feedback into organizational processes, demonstrating a commitment to improvement.

Oral Communication in the Workplace for Interview

In a job interview, effective oral communication is crucial for conveying your skills and qualifications. Clear articulation, confident tone, and tailored responses help create a positive impression. Be attentive to nonverbal cues, maintaining eye contact to demonstrate engagement and sincerity.

• Convey your professional strengths succinctly and confidently to make a memorable impact.
• Structure your responses using the Situation, Task, Action, and Result method for clarity and effectiveness.
• Address behavioral questions using real-life examples to showcase your skills and problem-solving abilities.
• Practice role-play scenarios to enhance your adaptability and communication under different circumstances.
• Craft a concise self-introduction that highlights your key qualifications and enthusiasm for the role.
• Demonstrate engagement by asking thoughtful questions about the company culture and job responsibilities.
• Utilize storytelling to narrate past experiences, making your responses memorable and impactful.
• Address a panel with poise, directing responses to individual members while maintaining a holistic approach.
• Adjust your communication style for virtual interviews, focusing on clear articulation and maintaining a professional demeanor.
• Conclude the interview with a polite expression of gratitude, emphasizing your interest in the position.

Oral Communication in the Workplace for Resume

Effective oral communication extends to resume development, ensuring that your achievements are presented clearly. Tailor your resume to the job description, utilizing action verbs and quantifiable accomplishments. Create a compelling summary that sets the tone for your professional narrative.

Achievement-Oriented Bullet Points:

• Structure your resume with achievement-oriented bullet points to highlight specific contributions in each role.
• Include a skills summary section, showcasing key competencies relevant to the desired job.
• Quantify achievements to provide a tangible impact, such as increasing sales revenue or improving team efficiency.
• Customize job descriptions to align with the requirements of the target position, emphasizing relevant experiences.
• Highlight professional development, certifications, or courses that enhance your qualifications.
• Use impactful action verbs to begin each bullet point, conveying a sense of accomplishment and action.
• Opt for a clean and readable resume format, ensuring that key information is easily accessible to recruiters.
• Integrate industry-specific keywords strategically to enhance your resume’s visibility in applicant tracking systems.
• Create a section that outlines specific contributions to notable projects, showcasing your role and impact.
• Incorporate professional endorsements or recommendations, adding credibility to your qualifications.

Crafting a resume with strong oral communication elements ensures that your professional narrative is compelling and resonates effectively with potential employers.

Oral Communication in the Workplace for Real Life

Oral communication in real-life workplace scenarios involves navigating everyday interactions crucial for collaboration and efficiency. It encompasses informal conversations, team discussions, and interpersonal connections that contribute to a positive work environment. Effective real-life communication fosters understanding, builds relationships, and promotes a culture of transparency.

• Use casual conversation during coffee breaks to build rapport and strengthen team relationships.
• Engage colleagues during lunch to discuss non-work-related topics, creating a more relaxed and friendly atmosphere.
• Conduct brief huddles to share project updates and foster real-time collaboration among team members.
• Schedule virtual check-ins to maintain connection and communication with remote team members.
• Organize regular feedback sessions for constructive discussions on individual and team performance.
• Acknowledge and celebrate team achievements through verbal recognition and appreciation.
• Gather teams for collaborative problem-solving meetings, encouraging open dialogue and idea sharing.
• Share employee recognition announcements verbally to highlight accomplishments across the organization.
• Attend networking events to establish connections, exchange ideas, and promote the company positively.
• Facilitate mentorship conversations to provide guidance, share experiences, and promote professional development.

Why is Oral Communication Important in the Workplace?

Oral communication holds paramount significance in the workplace, serving as a cornerstone for effective interaction, collaboration, and overall organizational success. Several key reasons underscore the importance of oral communication in a professional setting.

• Importance: Oral communication ensures clarity in conveying complex ideas, instructions, and expectations, minimizing the risk of misunderstandings among team members and stakeholders.
• Importance: Collaborative projects and tasks thrive on effective communication. Oral communication facilitates real-time discussions, idea exchange, and prompt decision-making, fostering a collaborative work environment.
• Building strong team relationships relies on open and clear communication. Oral communication contributes to team cohesion, trust, and a sense of shared purpose, enhancing overall team dynamics.
• Importance: Complex issues and challenges often require swift resolution. Oral communication enables team members to discuss problems, share insights, and collectively arrive at solutions in a timely manner.
• Importance: Effective leaders excel in oral communication. Whether addressing the team, conducting meetings, or providing feedback, strong oral communication skills are essential for leadership effectiveness.
• Importance: Engaged employees are more likely to contribute positively to organizational goals. Oral communication, through regular updates, feedback sessions, and transparent dialogue, promotes higher employee engagement.
• Importance: A positive work culture is cultivated through effective communication. Oral communication establishes an environment where ideas are valued, feedback is constructive, and inclusivity is prioritized.
• Importance: For businesses, oral communication plays a crucial role in client interactions. Clear and articulate communication with clients ensures satisfaction, builds trust, and fosters long-term partnerships.

How can oral communication be improved in the workplace?

Oral communication is a cornerstone of workplace success, influencing collaboration, productivity, and team dynamics. Improving oral communication involves adopting strategies that enhance clarity, engagement, and understanding among team members. Here are key ways to elevate oral communication in the workplace:

1. Active Listening Techniques:

Foster a culture of active listening. Encourage team members to listen attentively, ask clarifying questions, and provide thoughtful responses. This ensures that information is accurately received and understood.

2. Clear Articulation:

Emphasize the importance of clear articulation. Encourage speakers to enunciate words, moderate their pace, and use appropriate pauses. Clear articulation minimizes misunderstandings and promotes effective communication.

3. Effective Body Language:

Train individuals to use positive body language. Non-verbal cues such as eye contact, gestures, and posture can convey confidence and sincerity, enhancing the overall impact of oral communication.

4. Structured Communication:

Advocate for structured communication. Encourage speakers to organize their thoughts before speaking, using a logical flow. This helps listeners follow the message more easily.

5. Encourage Questions:

Create an environment where asking questions is encouraged. This fosters a culture of curiosity and ensures that any uncertainties are addressed promptly, avoiding potential misunderstandings.

How to Create an Oral Communication in the Workplace?

Creating effective oral communication in the workplace requires a thoughtful approach that considers the context, audience, and desired outcomes. Follow these steps to craft impactful oral communication:

1. Define Objectives:

Clearly define the objectives of your communication. Understand what you want to achieve, whether it’s conveying information, inspiring action, or fostering collaboration.

2. Know Your Audience:

Tailor your communication to your audience. Consider their knowledge, preferences, and expectations to ensure your message resonates with them.

3. Craft a Clear Message:

Develop a clear and concise message. Avoid unnecessary jargon and complexity, focusing on delivering key points in a straightforward manner.

4. Consider the Medium:

Choose the appropriate communication medium. Whether it’s a face-to-face meeting, virtual presentation, or email, select the medium that aligns with your goals and audience.

5. Create an Engaging Structure:

Structure your communication for engagement. Organize your content logically, incorporating engaging elements such as anecdotes, examples, and visuals to maintain interest.

Tips for Effective Oral Communication in the Workplace?

Mastering effective oral communication is a valuable skill for professional success. Implement these practical tips to enhance your oral communication in the workplace:

1. Be Clear and Concise:

Express your thoughts in a clear and concise manner. Avoid unnecessary details and get straight to the point to maintain engagement.

2. Maintain Eye Contact:

Maintain appropriate eye contact during conversations. It conveys sincerity, confidence, and attentiveness, fostering a connection with your audience.

3. Mind Your Body Language:

Pay attention to your body language. Maintain open and confident posture, use gestures judiciously, and be mindful of facial expressions to complement your words.

4. Practice Active Listening:

Practice active listening. Demonstrate genuine interest in what others are saying, ask follow-up questions, and respond thoughtfully to contribute to meaningful conversations.

5. Adapt to Your Audience:

Adapt your communication style to your audience. Consider factors such as their knowledge level, cultural background, and preferences to tailor your approach.

The article on Oral Communication in the Workplace from Examples.com emphasizes the crucial role of oral communication skills in ensuring effective collaboration and organizational success. It highlights how these skills contribute to understanding, clarity, and a positive work culture, which are essential for cohesive teamwork and achieving shared goals in a dynamic workplace environment??.

To further enhance your understanding of oral communication in the workplace, consider exploring additional resources:

• Harvard Business Review ( https://hbr.org This site offers valuable insights and research on communication dynamics in professional settings, focusing on how effective communication can transform workplace relationships and productivity.
• Toastmasters International ( https://www.toastmasters.org As a renowned organization specializing in communication and leadership development, Toastmasters provides resources and training programs that can significantly improve oral communication skills in a variety of professional contexts.

By integrating knowledge from these high-authority sources, you can gain a comprehensive understanding of the nuances of oral communication and its impact on workplace dynamics. This multi-dimensional approach to learning will equip you with the skills and confidence to excel in professional communication scenarios.

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The Importance of Oral Communication in the Workplace

Understanding Oral Communication

Before delving into its importance, it is essential to grasp the concept of oral communication. At its core, oral communication is the act of exchanging information verbally between individuals or groups. This includes face-to-face conversations, team meetings, presentations, and even phone calls . Through oral communication, ideas can be expressed, questions can be answered, and messages can be conveyed with clarity and understanding.

Oral communication is a dynamic and multifaceted form of interaction that plays a crucial role in both personal and professional settings. It serves as a vehicle for sharing thoughts, emotions, and information in real-time, allowing for immediate feedback and clarification. The nuances of oral communication, such as tone of voice, facial expressions, and gestures, add layers of meaning and depth to the spoken words, enriching the overall exchange.

Defining Oral Communication

Oral communication encompasses various forms, such as informal discussions, formal presentations, and even impromptu conversations. It involves active listening, speaking, and non-verbal cues that all contribute to effective communication. By harnessing these elements, individuals can express thoughts, share knowledge, and seek clarification, fostering collaboration and understanding in the workplace.

Moreover, oral communication is not limited to verbal expression alone; it also encompasses the art of storytelling, persuasion, and negotiation. By weaving narratives and using rhetorical devices, individuals can captivate their audience, inspire action, and build connections that transcend mere information exchange. The power of oral communication lies not only in the words spoken but also in the emotional resonance and human connection it creates.

Components of Oral Communication

Oral communication comprises several key components that work together to convey messages effectively. These components include the words used, tone of voice, body language, and the overall context of the conversation. By paying attention to these components, individuals can ensure that their messages are clear, engaging, and well-received by their audience.

Furthermore, the context in which oral communication takes place can significantly impact the effectiveness of the message. Factors such as the physical environment, cultural norms, and the relationship between the communicators can influence how the information is perceived and interpreted. Adapting to the specific context of each communication encounter is essential for achieving mutual understanding and fostering meaningful connections.

The Role of Oral Communication in the Workplace

Now that we have a solid understanding of oral communication, it's time to explore its pivotal role in the workplace.

Oral communication serves as the lifeblood of organizational dynamics, playing a crucial role in shaping the culture and efficiency of a workplace. Beyond just conveying information, oral communication is the cornerstone of building relationships, fostering trust, and creating a sense of community among colleagues.

Facilitating Team Collaboration

In a collaborative environment, effective oral communication is vital. By sharing ideas, discussing strategies, and providing feedback , teams can work together towards a common goal. Oral communication fosters a sense of unity and allows team members to build upon each other's strengths, resulting in enhanced productivity and innovation.

Moreover, oral communication in team settings goes beyond task-related discussions. It also includes informal conversations, brainstorming sessions, and even small talk, all of which contribute to a cohesive team dynamic. The ability to communicate orally not only ensures that everyone is on the same page but also creates a supportive and inclusive work environment.

Enhancing Leadership and Management

Leaders and managers rely heavily on oral communication to convey instructions, provide feedback, and motivate their teams. By communicating clearly and effectively, leaders gain trust and instill confidence in their abilities. Additionally, oral communication allows leaders to actively listen to their team members, ensuring that everyone feels heard, valued, and understood.

Effective oral communication is a cornerstone of successful leadership, as it enables leaders to inspire, influence, and guide their teams towards achieving organizational goals. Through persuasive speaking, empathetic listening, and constructive feedback , leaders can cultivate a positive work culture that encourages growth, collaboration, and continuous improvement.

Benefits of Effective Oral Communication

Effective oral communication brings forth numerous benefits that positively impact the workplace. In addition to boosting employee engagement and improving problem-solving skills, it also plays a vital role in enhancing teamwork and fostering a culture of transparency.

Boosting Employee Engagement

Oral communication plays a crucial role in engaging employees. By fostering open lines of communication and encouraging dialogue, organizations create a supportive and inclusive work environment. When employees feel comfortable expressing their thoughts and concerns, their engagement and satisfaction levels rise, ultimately leading to increased productivity and retention.

Improving Problem-Solving Skills

Through oral communication, employees can collaborate and brainstorm solutions to problems. By openly discussing challenges and seeking diverse perspectives, organizations can tap into the collective intelligence of their workforce. Effective oral communication empowers individuals to think critically, communicate their ideas, and jointly develop innovative solutions.

Furthermore, effective oral communication enhances teamwork by promoting collaboration and synergy among team members. When individuals can clearly convey their thoughts, listen actively, and provide constructive feedback, it fosters a sense of unity and cooperation within the team. This, in turn, leads to improved project outcomes and a more harmonious work environment.

Barriers to Effective Oral Communication

Despite its importance, several barriers can hinder effective oral communication in the workplace.

Language and Cultural Differences

In diverse work environments, language barriers and cultural differences can impede communication. Different interpretations, accents, and communication styles may lead to misunderstandings. It is crucial to foster an inclusive environment that embraces diversity and provides support and resources to overcome these barriers.

Organizations can implement language training programs, cultural sensitivity workshops, and buddy systems to facilitate better understanding among team members. Encouraging open dialogue and mutual respect can help bridge the gap created by language and cultural differences, ultimately enhancing communication effectiveness.

Fear and Anxiety

Individuals may experience fear and anxiety when engaging in oral communication, particularly during public speaking or high-pressure situations. These emotions can hinder clarity, confidence, and effective communication. Providing training, support, and opportunities for practice can help individuals overcome these challenges and unlock their full oral communication potential.

Managers can create a supportive environment where employees feel safe to express themselves without judgment. Offering public speaking courses, mindfulness training, and stress management workshops can equip individuals with the tools to manage their fears and anxieties. By addressing these emotional barriers, employees can communicate more confidently and authentically in the workplace.

Strategies for Improving Oral Communication

Now that we have explored the importance, role, and challenges associated with oral communication, let's uncover some practical strategies for enhancing it in the workplace.

Effective oral communication is not just a desirable skill; it is a vital tool for success in the workplace. Whether it's facilitating collaboration, enhancing leadership, or reaping the benefits of engaged employees, strong oral communication lays the foundation for a thriving work environment. By understanding the components, overcoming barriers, and implementing communication-enhancing strategies, individuals and organizations can tap into the power of oral communication and unlock their full potential.

Active Listening Techniques

Active listening is a fundamental skill that improves oral communication. It involves focusing on the speaker, maintaining eye contact, and responding appropriately. By actively listening, individuals demonstrate respect, understanding, and empathy, leading to more meaningful and effective conversations.

Furthermore, active listening involves not just hearing the words spoken but also understanding the emotions and intentions behind them. This deeper level of engagement can foster trust and build stronger relationships in the workplace, ultimately enhancing teamwork and productivity.

Non-Verbal Communication Tips

Non-verbal cues, such as facial expressions, gestures, and body language, significantly impact oral communication. By paying attention to these cues and consciously shaping our own non-verbal communication, we can reinforce our message, establish rapport, and convey sincerity and confidence.

Moreover, being aware of cultural differences in non-verbal communication is crucial in a diverse workplace. Different gestures or expressions can carry varying meanings across cultures, so adapting and being sensitive to these differences can prevent misunderstandings and promote effective cross-cultural communication.

At Candor, we understand that the heart of a thriving workplace culture is effective oral communication—a culture where every team member feels at home and valued. If you're ready to elevate your team's communication and build a culture that feels like play, where authenticity and collaboration are the norms, we invite you to join us. Start transforming your workplace into a space where culture is a shared responsibility, and every voice matters. Sign up for Free today and take the first step towards creating a team that continually invests in and supports a culture of belonging.

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The Power of Strong Oral and Written Communication Skills

Learn how to improve your oral and written communication skills by expressing ideas clearly, fostering understanding, and connecting with others.

Oral and written communication skills are essential components of effective interaction, involving both verbal and written forms of conveying information and ideas. 

Oral communication skills encompass the ability to express thoughts, opinions, and information through spoken words, while written communication skills involve conveying messages, instructions, or thoughts using written language. 

Both oral and written communication skills play a pivotal role in expressing ideas clearly, fostering understanding, and connecting with others across different contexts.

Importance of Effective Communication in Various Aspects of Life

Effective communication skills are paramount in personal, professional, and academic spheres. In the workplace, clear oral and written communication enables employees to articulate ideas, collaborate with colleagues, and present their thoughts convincingly to employers or clients. 

Written communication skills are crucial for crafting professional documents such as emails, reports, and cover letters. In academic settings, effective communication aids students in presenting research, participating in discussions, and writing papers. 

Moreover, in everyday life, strong communication skills foster better relationships, facilitate successful interactions, and contribute to overall clarity and understanding in various interactions.

The Importance of Oral Communication Skills

Effective verbal communication in personal relationships.

Building Strong Connections with Others: Oral communication skills are instrumental in establishing meaningful relationships. Through effective verbal communication, individuals can share thoughts, emotions, and experiences, fostering deeper connections and understanding with family, friends, and acquaintances. 

Open and honest conversations enable individuals to connect on a personal level and build trust, enhancing the quality of relationships.

Resolving Conflicts and Misunderstandings: Strong verbal communication skills are essential for addressing conflicts and resolving misunderstandings. 

The ability to express oneself clearly, actively listen, and provide constructive feedback aids in navigating difficult conversations. Individuals with strong oral communication skills can discuss concerns, clarify misunderstandings, and find mutually agreeable solutions, contributing to healthier and more harmonious relationships.

Professional Benefits of Strong Oral Communication

Effective Teamwork and Collaboration: In the professional realm, effective verbal communication skills are crucial for successful teamwork and collaboration. 

The ability to communicate ideas, provide feedback, and actively participate in discussions contributes to a productive work environment. Teams that communicate well can exchange insights, pool talents, and achieve common goals efficiently.

Improved Public Speaking and Presentation Skills: Strong oral communication skills enhance public speaking and presentation abilities. Professionals who can convey information persuasively and engage their audience effectively make impactful presentations. 

Whether delivering a pitch, leading a meeting, or presenting to a large audience, strong verbal communication skills instill confidence and captivate listeners, leaving a lasting impression.

Developing Verbal Communication Skills

Active listening techniques: .

Active listening is a foundational skill for improving oral communication. This technique involves fully engaging with the speaker, giving them your undivided attention, and understanding their message beyond just words. 

By maintaining eye contact, nodding, and asking clarifying questions, you demonstrate your genuine interest and comprehension. Active listening helps foster better connections, minimizes misunderstandings, and allows you to respond thoughtfully.

Enhancing Non-Verbal Communication:

Non-verbal cues, such as facial expressions, gestures, and body language, play a significant role in conveying messages during oral communication. Developing awareness of your non-verbal cues and aligning them with your spoken words enhances your overall communication effectiveness. Positive non-verbal communication signals attentiveness, openness, and confidence, helping you build rapport and establish credibility.

Practicing Effective Speaking and Clarity of Expression:

Practicing effective speaking involves expressing ideas clearly, concisely, and confidently. Focus on articulation, pronunciation, and tone to ensure your words are understood. Using appropriate vocabulary and structuring your sentences coherently adds to your communication clarity. 

Regular practice through discussions, presentations, and even role-playing scenarios can help you refine your speaking skills and overcome any hesitations or stumbling blocks in verbal communication.

The Importance of Written Communication Skills

Written communication in the workplace:.

Effective written communication is essential in professional settings for several reasons. Clear and concise emails and memos ensure that information is conveyed accurately without confusion. 

Professional written reports and documentation contribute to organized and well-documented project management, decision-making, and compliance with industry standards. Strong written communication skills not only reflect your competence but also facilitate seamless communication within the team and with stakeholders.

Personal Benefits of Strong Written Communication:

Developing strong written communication skills has personal benefits beyond the workplace. It enhances your organization and critical thinking abilities as you structure your thoughts logically and coherently. 

Expressing thoughts and ideas effectively in writing allows you to communicate with clarity and precision. This skill is valuable for both formal and informal contexts, from crafting persuasive essays to sharing ideas on social media. Strengthening your written communication skills empowers you to convey your messages with impact and engage with a broader audience.

Developing Written Communication Skills

Understanding the Purpose and Audience: Developing strong written communication skills involves considering the purpose and audience of your writing. Identifying why you are writing and who your target audience is helps tailor your message appropriately. 

Whether it's a formal report, an email to colleagues, or a social media post, knowing your purpose guides your content and tone. For example, writing an informative report for a professional audience requires a different approach than composing a casual email to friends. Understanding your purpose and audience ensures that your written communication is relevant, engaging, and effective.

Organization and Structure in Writing: Effective writing requires proper organization and structure to present ideas coherently. Start with an introduction that captures the reader's attention and outlines the main points. 

Organize the body of your writing logically, presenting ideas in a sequence that flows smoothly. Each paragraph should focus on a single idea, and transitions should link your points seamlessly. 

Conclude with a summary that reinforces your main message or provides a call to action. Well-organized writing guides readers through your content and makes it easier to comprehend and remember.

Effective Use of Grammar, Punctuation, and Vocabulary: Grammatical accuracy, proper punctuation, and varied vocabulary are crucial for clear and effective written communication. 

Grammatical errors and awkward phrasing can detract from your message, leading to confusion or misinterpretation. Correct punctuation enhances the clarity and readability of your writing. 

Additionally, using a diverse range of vocabulary improves the richness and precision of your content. Regularly reviewing grammar rules, practicing proofreading, and expanding your vocabulary are essential steps in enhancing your written communication skills.

Integrating Oral and Written Communication Skills

Bridging the gap between oral and written communication:.

Integrating both oral and written communication skills is essential for effective communication in various contexts. While oral communication allows for immediate interaction and engagement, written communication provides a lasting record and reference. 

Bridging the gap between these skills involves recognizing their complementary nature. For instance, articulating ideas clearly in writing helps structure your thoughts and can serve as a foundation for confident verbal communication. 

Similarly, the ability to express yourself eloquently in speech can translate to persuasive writing. By honing both oral and written communication skills, individuals can convey their ideas comprehensively and adapt to diverse communication scenarios.

The Impact of Effective Communication Skills on Overall Success:

Proficiency in both oral and written communication is a cornerstone of overall success. In professional settings, strong communication skills enhance collaboration, leadership, and the ability to influence others positively. 

Employers often seek candidates with excellent communication skills, as these skills contribute to effective teamwork, client relationships, and project management. Moreover, these skills extend to personal life, fostering better relationships and facilitating efficient interactions in everyday situations.

Mastering effective communication, whether oral or written, empowers individuals to navigate challenges, convey their ideas persuasively, and achieve their goals with confidence.

In today's interconnected world, oral and written communication skills hold immense value. The ability to convey ideas effectively through spoken and written words is pivotal in personal, academic, and professional spheres. 

Strong oral communication skills enable meaningful interactions, resolving conflicts, and fostering connections. Meanwhile, proficient written communication skills allow for clear documentation, organized thought expression, and impactful written reports.

The journey towards mastering oral and written communication skills is ongoing. Continuously refining these skills offers numerous benefits, enhancing career prospects, building strong relationships, and contributing to personal growth. 

Embrace opportunities to enhance your communication abilities, whether by practicing active listening, refining your writing style, or engaging in public speaking. 

By prioritizing the development of these skills, you empower yourself to effectively navigate various communication scenarios, enrich your interactions, and contribute positively to your personal and professional life.

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8 Workplace Situations Where Excellent Presentation Skills are Essential

Modern business usually requires a high standard of communication, as well as first class presentation skills. Whether an employee is chairing a meeting or introducing potential new customers to a product, strong presentational skills can give them a huge advantage in a specific marketplace. Presentation skills training will stand employees in good stead when they’re trying to win new customers and retain existing ones, as it gives them the skillset to succeed in the following situations.

1. Conferences

A business conference is a great opportunity for businesses to get across news about new products and services, as well as the latest on economic performance. Whether presenting to fellow employees or customers, an employee’s ability to get their points across succinctly and concisely is crucial. Not only do speakers need to hold the attention of what could be hundreds of delegates, they need to ensure that the information they’re sharing is understood. A communication skills course will give key employees within a business the skills needed to succeed in this common business scenario.

2. Internal meetings

Any well run business relies on effective communication between employees, which is why regular internal meetings are so important. In sharing common goals, financial targets and operating strategies, businesses can ensure that every employee is on the same page. Attending a presentation skills training course should give an employee the skills needed to get their point across at meetings. And a marketplace for training courses such as Jivjav offers a large selection of presentation and communication courses to choose from.

3. Interviews

An interview usually involves a relatively short meeting between a candidate and at least one interviewer. Regardless of which side of this meeting someone is on, the ability to present information is vital. An interviewer needs to explain the responsibilities of the role they’re interviewing for, as well as the key qualifications and skills required. An interviewee needs to present his or her work history and their suitability for the role.

4. Training

Effective training can only happen if both the tutor and the attendee are communicating properly. The tutor needs to deliver the facts whilst retaining the attention of attendees, which can be very difficult. An attendee, on the other hand, may need to present their findings, or use their presentational skills as part of group-based learning.

5. Networking

Not all presentations are delivered within formal business settings. Networking can happen at social events, in the office or on the way to work in the car. While this less formal environment lends itself to friendly discussion and conversation, employees still need to present their point in a respectful, concise and effective manner – something that presentation skills training can help with.

6. Cultivating client relationships

In order to gain the trust of clients and customers, key employees will often need to spend one-to-one time with certain people. The ability to influence and communicate effectively in these situations is a skill that many businesses overlook, but presentation and communication training can help those businesses to fill the skills training gap.

7. Telephone calls

Talking on the telephone is an intrinsic part modern business. In some cases – such as telesales – the ability to sell, influence and engage on the phone is absolutely crucial to professional success. Indeed, there are very few roles that don’t require good telephone skills. Whilst talking on the phone, employees are presenting themselves, the facts and their organisation’s ethos. Training on presentation and communications skills can give employees the knowledge and confidence to make their time on the telephone as productive as possible.

8. Making sales pitches

Sales pitches are notoriously difficult to get right, as they are usually time-sensitive and received by potential clients who have several different options to consider. They require confidence, projection, a thorough understanding of the facts and the ability to deliver detailed yet concise answers to unscreened questions. Training in presentation skills prepares employees for these very specific challenges.

A recent poll from Gallup revealed that 40% of the public in the UK have a fear of speaking in public and presenting. For companies that want to be leaders in their field, having employees who are confident and skilled in delivering presentations is vital – which is why training in this area simply can’t be ignored.

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Best Oral Presentation Examples

The outline for this oral presentation is going to be a series of slides that describe each part of the process for authorship in a curated series of quality articles. This outline will also help you prepare questions for any audience that is unfamiliar with the topic in this particular presentation.

Here are some oral presentation examples ideas you could use. Use these as a guide to making your own presentations. If you need more ideas, check out the WPS blog or simply download the WPS application to get free access to the best oral presentations example templates.

1. Graduation Thesis Defense Presentation Template

The thesis defense is the end of a graduate student's journey and the culmination of many years of hard work. This template is designed to help you organize your thoughts and present your work in a concise, structured, and persuasive manner to convince your grad school's dean to grant you your thesis.

2. Medical Oral Defense of Graduation Presentation Template

Through the use of templates, you can make sure you're giving a strong, well-organized, and gripping presentation to a large audience of your peers and professors. You can record the audio portion, speak from notes (important notes on the screen do not work well), or just present from your flash drive.

3. Cartoon Oral Defense for Graduates presentation

An oral defense of graduation thesis is a formal, official document that is written to defend a student's merits of graduating. The thesis is written to defend a thesis graduate's thesis. This defense of graduates will provide the speeches, outlines, and materials of the defense with the graduate's defense of their thesis.

4. Yellow and Green Presentation Template

The different uses of oral presentations in life and in the work world will be shown, covering a variety of various examples. Whether you come from an education background, an engineering background, or a non-academic area, there are likely to be examples provided that might help to inspire you to engage in more oral presentations.

5. Fresh General Graduation Thesis Defense Presentation Template

It is important to make sure that your oral defense of a thesis is done well with care and precision. When preparing this type of presentation, it is necessary to consider the audience and the occasion. You should identify who will be attending, outline the most important aspects of your research, and plan the presentation talk accordingly.

6. General Oral Defense of Graduation Presentation Template

If you are required to give a speech in front of a large audience at graduation, you need to have a good plan. Here are some handy oral defense of graduation speech templates you can use. These will help you adjust your speech to the intended audience and make sure that your speech is focused and well-planned.

7. Blue Oral Defense for Graduation presentation template

Give your oral defense a strong start by using a visually stimulating bullet-point presentation for your introduction. Then remind your audience about the purpose of your oral defense and use a broad introduction before diving into the meat of your presentation, with focus points that include: ideas, key points, and audience benefits.

8. Graduation Thesis Presentation Template

Every student has given an oral defense of their thesis, yet few are great. This document is designed to help students prepare for their graduation oral defense. It is easy for students to learn from and emulate common mistakes or to see potential pitfalls to avoid. It is important that students use this template to gain insight into what makes for a memorable oral defense.

9. Blue & White Defense for Graduation Presentation Template

These are all examples of oral presentations that you might use to demonstrate your thesis defense during your graduation ceremony. Use the one that best describes your work and personal style. Several of the templates presented may have only one or two of the needs you need to be fulfilled, so you can swap out templates for ones that better fit your needs.

10. Education Oral Presentation Template

Your Oral Presentation is the one in which all your hard work, research, preparation, and audience involvement happen. It is also the one that you will most likely reference, show to an audience, and be judged on. Your Oral Presentations are pivotal,

Learning to present with good oral communication skills is a very important part of a future career. It is important to have an oral presentation for both jobs interviewing and public speaking. These Oral presentation examples templates will help you with the basics of preparing for these types of presentations. Always have a purpose statement, introduction, and conclusion. Keep your information condensed and relevant.

Download the WPS Office application and find your best presentation templates, as well as access to free tools.

• 1. 10 Best Business PowerPoint Presentation examples free download
• 2. 10 Best Educational Examples of Presentation Templates
• 3. Best Intern Teaching Presentation Examples
• 4. 10 Best Handout Examples for Presentation Templates
• 5. Free examples of oral presentations
• 6. 10 Best Templates for Presentation Speech Examples

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Rare forms of monogenic diabetes in non-European individuals. First reports of CEL and RFX6 mutations from the Indian subcontinent

• Original Article
• Published: 27 August 2024

Cite this article

• Antonella Marucci   ORCID: orcid.org/0000-0002-5456-5336 1   na1 ,
• Claudia Menzaghi   ORCID: orcid.org/0000-0002-7438-8955 1   na1 ,
• Alessandro Roberto Dodesini   ORCID: orcid.org/0000-0002-4762-1643 2 ,
• Mascia Albizzi   ORCID: orcid.org/0009-0009-1149-7116 2 , 3 ,
• Angelo Acquafredda   ORCID: orcid.org/0000-0002-6231-027X 4 ,
• Grazia Fini   ORCID: orcid.org/0000-0001-7304-5312 1 ,
• Vincenzo Trischitta   ORCID: orcid.org/0000-0003-1174-127X 1 &
• Rosa Di Paola   ORCID: orcid.org/0000-0001-5837-9111 1  

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Monogenic diabetes is one of the few examples in metabolic diseases in which a real precision medicine approach can be implemented in daily clinical work. Unfortunately, most of what is known today comes from studies in Whites, thus leaving much uncertainty about the genetics and the clinical presentation of monogenic diabetes in non-Europeans. To fill this gap, we report here two pedigrees from Bangladesh with CEL- and RFX6- diabetes, two rare types of monogenic diabetes which have never been described so far in individuals of the Indian subcontinent.

Next generation, Sanger sequencing and Multiplex Ligation-dependent Probe Amplification (MLPA) were performed. Variants’ interpretation was according to the American College of Medical Genetics and Genomics guidelines.

In the pedigree with CEL -diabetes, a large and never described deletion of exon 2–11 of CEL (confirmed by MLPA) affecting the entire catalytic domain and being likely pathogenic (LP) was observed in both the proband (who had diabetes at 16) and his mother (diabetes at 31), but not in relatives with normoglycemia. In the pedigree with RFX6 -diabetes, a LP protein truncation variant (PTV, p.Tyr192*) in RFX6 was found in both the proband (diabetes at 9) and his mother (diabetes at 30), thus suggesting high heterogeneity in disease onset. Normoglycemic relatives were not available for genetic testing.

Conclusions

We report genetic features and clinical presentation of the first two cases of CEL - and RFX6 -diabetes from the Indian subcontinent, thus contributing to fill the gap of knowledge on monogenic diabetes in non-Europeans.

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Acknowledgements

This research was funded by the Italian Ministry of Health (Ricerca Corrente: RC2023 and RC2024 (A.M., C.M., R.D.P., V.T.) and Italian Ministry of University and Research: PON_2017_BIO-D ARS01_00876 (V.T.).

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Rosa Di Paola and Vincenzo Trischitta contributed equally to this work.

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Research Unit of Diabetes and Endocrine Diseases, Fondazione IRCCS Casa Sollievo della Sofferenza, San Giovanni Rotondo (FG), Foggia, 71013, Italy

Antonella Marucci, Claudia Menzaghi, Grazia Fini, Vincenzo Trischitta & Rosa Di Paola

Endocrine and Diabetology Unit, Azienda Socio Sanitaria Territoriale Papa Giovanni XXIII, Bergamo, 24127, Italy

Alessandro Roberto Dodesini & Mascia Albizzi

Research Foundation, Papa Giovanni XXIII Hospital, Bergamo, Italy

Mascia Albizzi

Unit of Pediatrics and Neonatology, “G. Tatarella” Hospital, Cerignola, Foggia, Italy

Angelo Acquafredda

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Marucci, A., Menzaghi, C., Dodesini, A.R. et al. Rare forms of monogenic diabetes in non-European individuals. First reports of CEL and RFX6 mutations from the Indian subcontinent. Acta Diabetol (2024). https://doi.org/10.1007/s00592-024-02357-3

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Received : 11 June 2024

Accepted : 04 August 2024

Published : 27 August 2024

DOI : https://doi.org/10.1007/s00592-024-02357-3

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