administrative assistant work experience resume

Applying for an Administrative Assistant Job? Here's How to Write Your Resume (Example Included)

Administrative assistants play a crucial role in keeping a team, department, or office running, often specializing in managing important functions like maintaining files, booking meetings, and greeting visitors so that the people they support can focus on their own specialties. Office assistants are often seen as the “go-to” people in the office. And for good reason—countless tasks and responsibilities fall under their job description.

Being an administrative assistant allows you to flex your organizational muscles, leverage your talent for multitasking, and interact with clients and colleagues at every level of an organization. It can be a fantastic job for someone fresh out of college or returning to the workforce as it allows you to cultivate a diverse array of highly transferable skills. But this field also offers loads of opportunity for growth and variety, enabling you to build a long, happy, and successful career in office support.

Whether you’re just starting out, making a career shift, or looking to develop an already established career in the administrative space, you’ll need a resume that showcases your most relevant skills and transferable work experience.

Here’s how to write a fantastic administrative assistant resume to land your next job.

Learn to Beat the (Applicant Tracking) System

When you apply to a job online, your resume usually gets submitted to an applicant tracking system (or ATS for short). These programs scan your resume for specific terms (like “administrative support” or “calendaring”) to determine whether or not your experience is a match for the company’s needs. If you don’t have enough relevant keywords on your resume, the ATS might automatically reject your application—even if you actually have the right experience. It’s far from a perfect system.

The good news is there are ways to work with the ATS to ensure that your resume gets in front of a real human. Tailoring your resume to reflect the job duties listed in each posting is a great place to start because it ensures that you’re incorporating relevant keywords.

I know that updating your resume for every opportunity might sound cumbersome, but it’s actually a lot easier than you might think! Just remember this golden rule: If a job duty is listed in a job posting and you have experience performing that particular job duty, then it belongs on your resume.

Another great way to ensure that your resume makes it past the ATS is to incorporate keywords that are common to administrative assistant job postings. Here are a few examples to get you started:

• Administrative Support
• Calendaring
• Customer Service
• Drafting Emails
• Meeting Coordination
• Meeting Minutes
• Microsoft Office Suite
• Office Support
• Proofreading
• Social Media
• Travel Arrangements

Be Specific About Your Experience

While administrative skill sets are highly transferable from one company or industry to the next, administrative assistant jobs aren’t one size fits all. So in addition to reading up on your work experience, recruiters might be especially interested in learning additional details about your past jobs, like:

• The types of industries you’ve worked in (e.g. pharmaceutical, tech, or housewares)
• The company or office size (e.g. 20-person office or 300-person company)
• The departments you’ve supported (e.g. sales, marketing, or human resources)

Take a look at the example resume below to see how you can seamlessly incorporate these details into your own resume.

Write Compelling Bullet Points Full of Details and Numbers

Because administrative assistants play a vital role in the daily functions of most offices, you might assume that everyone knows what you do. But you still have to be specific. So rather than writing general bullet points and expecting recruiters to know what they mean, take this opportunity to tell a story about your unique experiences. I’ll give you an example.

Say you were responsible for ordering lunch at your last job. You could write a vague bullet point like “ordered lunch for the office” or you could really spell it out by saying something like “coordinated daily lunch orders for 15-person office while accommodating dietary restrictions and staying within $3K monthly budget.” Both bullet points describe the exact same job duty, but the latter paints a vivid picture using specific details and numbers. Plus, it’s way more interesting to read!

You can fill your resume with compelling bullet points using this simple formula:

• Action verb + job duty + corresponding detail, metric, or outcome

Quantifying your experience by using numbers, metrics, or percentages to describe your job duties or accomplishments wherever possible is a great way to jazz up your bullet points. Feeling stuck? It might be helpful to keep these questions in mind as you write:

• How many people were impacted?
• Did I finish this on time or within budget?
• Did I save the company time, money, or hassle?
• How often did I perform this task?

Spotlight Your Specialties and Technical Know-How

Are you a PowerPoint savant? A whiz at finding great airfare or hotel rates? Do you excel at Excel? Whatever your specialties might be, they’re worth highlighting on your resume. Creating a dedicated technical skills or areas of expertise section will help prospective employers to fully understand the breadth of value and experience you bring to the table. So don’t discount your fluency in Microsoft Office Suite or your event-coordinating expertise.

Not sure what to include? Try reading through a few job postings to get a feel for the technical skills or specialties that are most coveted and making a list of the things you have experience with. These sections are also easy to edit as you’re tailoring your resume for a specific job posting.

Looking for administrative assistant jobs? Search on The Muse .

A Few Basics to Keep in Mind

Use a single page, chronological layout. While there will always be exceptions, a single-page chronological resume , which lists your experience in reverse chronological order, is usually the way to go. Recruiters love simple, straightforward resumes that are easy to read (and scan). The truth is many receive hundreds of resumes for every job posting they manage, and they just don’t have time to read through multiple pages or decipher complicated layouts.

Make your sections easy to scan. Dividing your resume into clearly defined sections will make the content of your resume much easier to digest. Try using bold lettering, underlining, or centering each heading to make each section stand out. Most resumes will include your name and contact information at the top and sections dedicated to your work history, technical skills, and education. You might also include a summary or areas of expertise section, depending on your experience.

Consider a key achievements callout. If you’ve had the opportunity to work on special projects (like office moves, company events, or new system rollouts), you might want to consider creating a special subsection to highlight these accomplishments. You can see this in action in the example below.

Don’t forget to proofread. Some recruiters will automatically reject resumes with typos or mistakes. Don’t let that happen to you! Always give your resume one final look before you submit an application—even if you’re sure it’s flawless. Better yet, ask a friend, family member, or trusted colleague to proofread it for you.

New to the Admin World? Read This!

If you’re looking to land your first-ever administrative assistant job, you’re going to need a resume that captures your transferable skills and highlights your most relevant experience in a way that recruiters can easily understand. Don’t make them scour your resume in search of transferable experience—spell it out for them! Here’s how:

1. Use a Summary.

Summaries are a great way for new job seekers or career changers to explain how they see their seemingly unrelated experience will translate into a new role. As you write your own, be sure to play up your relevant soft skills, mention your most highly transferable experiences, clearly state your intentions, and try to keep it short and sweet (just a couple of lines). No sweat, right?

Let’s say you’re a recent graduate who’s worked summer jobs as a sales associate at a retail store and a front desk attendant at a local hotel. Here’s what your summary might look like: “Outgoing, organized, and detail-oriented recent graduate with two years of experience managing files, drafting correspondence, conducting internet research, and interacting with guests in the retail and hospitality space. An adaptable multitasker looking to blend customer-facing experience with office support skills in an entry-level administrative assistant role.”

2. Identify Your Transferable Skills

No matter what your past work experience looks like, I’ll bet you've had a fair amount of exposure to administrative work. Whether you’ve worked in retail or food service, spent a semester as a teacher’s assistant, taken on a leadership role with an on-campus club, or volunteered at your child’s school (just to name a few examples), chances are you’ve already performed at least a few admin-related duties. Skills like answering phones, greeting customers, taking orders, planning events, scheduling meetings, managing files, and creating PowerPoint presentations are all highly transferable. Before you sit down to write your resume, make a list of all your relevant skills.

3. Consider an alternative layout.

I know, I just said that recruiters tend to prefer a traditional reverse chronological format. But if you’re new to the workforce or have a less-than-cohesive work history, you might want to consider an alternative layout.

If this will be your first-ever office job and you don’t have much (or any!) directly relevant experience to speak of, a functional resume might be the way to go. Functional layouts allow you to keep the focus on your education and relevant skills (like making phone calls or organizing files), while taking the focus off your dates of employment or past job titles.

Fresh out of college? You might try a combination resume , which will enable you to highlight your relevant skills first in addition to featuring your education, relevant project work, and work experience (summer jobs, on-campus involvement, and volunteering all count!) to make the strongest case for your candidacy. You can read up on the merits of each option here .

Administrative Assistant Resume Example

While everyone’s resume will look a bit different, the below example should give you a feel for what a great administrative assistant resume looks like. You’ll notice that this hypothetical candidate has used dedicated subsections and compelling bullet points to incorporate details about the companies they’ve worked for, who they’ve supported, their specific job duties, their notable accomplishments, their technical skills, and their education. They’ve even managed to fit everything on a single page by condensing their less recent experience and focusing on what’s most relevant.

Download a sample administrative assistant resume

Administrative assistants are the backbone of an office, often managing multiple critical tasks throughout the day. And that’s something to brag about! Your administrative support experience is both valuable and essential, so why not celebrate all of the wonderful skills you’ve accumulated on your resume?

Administrative Assistant Resume [2024] - Guide & Examples

Like the look of Jeremy’s resume? Create your own professional administrative assistant in minutes with these easy-to-update templates here.

Administrative Assistant Resume Writing Guide

Administrative Assistant? Congrats – you’re a total office hero.

A recent survey of more than 600 managers in the U.S. and Canada revealed that administrative assistants save their managers eight hours of work time each week.

With this kind of impact, it’s no wonder that 75 percent of managers told that same survey the responsibilities of administrative assistants have increased in the past five years. 

The beauty of these roles is how they give you a chance to work with almost every part of a business and build relationships with colleagues across teams and departments. 

In many senses, they act as a career stepping stone within that company and beyond.

Sounds great right, but what exactly do administrative assistants do? 

• Doing administrative and clerical tasks (such as scanning or printing)
• Preparing and editing letters, reports, memos, and emails
• Running errands to the post office or supply store
• Arranging meetings, appointments, and executive travel
• Answering phone calls and taking messages
• Maintaining folders on servers
• Recording meeting minutes
• Liaising with teams and units
• Tracking petty cash
• Covering reception

You can use the list above to help you brainstorm duties and tasks for the Work Experiences section of your resume (more on that – and our tip to reframe tasks as achievements – soon). 

A great Administrative Assistant is a little like a Swiss Army Knife; able to solve a range of problems with the right tool at the right moment. 

Does that sound like you? 

If you need to create a modern and professional resume to showcase your skills for a role like this, this guide will take you through:

• How to present your contact information
• How to write a strong resume summary
• The 23 hard and soft skills hiring managers want
• Highlighting administrative assistant achievements

Let’s delve into why Jeremy’s resume works so well and how you can use the same features to make your own resume shine too. 

Looking for a resume example for a different position? Check out this list:

• Office Assistant Resume
• Executive Assistant Resume
• Consultant Resume
• Accountant Resume
• Bookkeeper Resume
• Business Analyst Resume
• Financial Analyst Resume
• Bank Teller Resume
• Banking Resume
• Career Change Resume

1. How to present your contact information

Let's get this out of the way quickly, because you know your own contact information better than we do. 

Include your email address, phone number, and location in the header of your resume. 

Drop the street address and city info, though. If you have a professional website, blog, or well-maintained LinkedIn profile, add them to showcase your skills and experience. 

2. How to Write a Strong Administrative Assistant Resume Summary 

Let’s start with a really important part of all resumes – the summary. 

Your summary is where you highlight your skills and how they can bring value to the employer. 

Let’s look at Jeremy’s resume. 

See how he describes himself as ‘technologically savvy’ and ‘goal-oriented?

This lets employers know he will be able to get up to speed quickly on any special technology they use and that he’s committed to getting tasks finished. 

Jeremy also writes that he’s ‘driven’, ‘motivated’ and ‘skilled in prioritizing tasks independently’. 

It’s great that he’s highlighted his ability to complete tasks without supervision, because administrative assistants are regularly delegated tasks by supervisors and managers across different teams. 

Above all, Jeremy’s summary is specific. 

If you compare the specific and vague summaries below, you can see immediately which one is more appealing. 

Emotionally intelligent and computer-savvy Administrative Assistant with an Associate’s degree in Business Administration. Strong interpersonal skills and a lifelong focus on supporting others and helping them shine.

Administrative Assistant seeking to use her skills and experience to benefit an organization that is making the world a better place.

Check out our writing a resume summary guide , if you want more help with this part.

3. The 23 Hard and Soft Skills That Hiring Managers Want

What about your skills?

Our editor has three different Skills sections to choose from: Skills, Hard (Technical) Skills, and Soft Skills. 

Note: By clicking on Layout in the top menu, you can choose the “ Custom Layout ” and have a drag & drop feature to adjust the sections as you need.

It’s best to include a general Skills section and then choose between Hard or Soft Skills based on the needs of the job. 

Administrative assistants need a lot of soft skills to shine in these roles. Here’s some that you may want to highlight on your own resume. 

• Microsoft Word, Excel, Outlook, Powerpoint, SharePoint
• Database management
• Calendar management
• Quickbooks and Xero
• Proficiency with photocopiers, scanners, and projectors
• Accurate data entry
• Inventory and supply management
• Editing and Proofreading
• Billing and record-keeping
• Business Knowledge
• Communication (written and verbal)
• Prioritization and problem-solving
• Organization and planning
• Research and analysis
• Attention to detail
• Customer service
• Phone Etiquette
• Emotional Intelligence
• Responsibility
• Teamwork and delegation
• Management and training
• Flexibility and efficiency

4. Highlighting Administrative Assistant Achievements

When you're customizing your resume to best fit a company and its job advertisement, it can become easy to slip into using the listed tasks and responsibilities to summarise your own past duties. Avoid this – because it’s a missed opportunity. 

Think of your work experience section as less of a list of ‘things you did’ for a past employer and more like a summary of your biggest achievements and contributions while at that employer. 

Look at how Jeremy does this.  

He highlights how he managed a senior HR director’s schedule, planned company events, and even designed surveys while he was working at Melmark. 

Note: If you are looking for inspiration or need help, you can click on “ Tips ” in the left menu of our editor.

Here’s some better (and bad) examples to help you craft your own:

• Developed policies that saved the company 500 hours a year.
• Trained two interns in office tasks which later became full-time employees.
• Maintained appointment calendar for 12 conference rooms.
• Unlocked the office each morning.
• Made travel arrangements.
• Wrote letters and emails.

Ready to create your administrative assistant resume now? 

Suggested reading:

• Best Skills to Put on a Resume
• How to Optimize your LinkedIn Profile to Complement Your Resume
• How to Start a Cover Letter - 4 Tips for the Perfect Opening

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Administrative Assistant resume examples & templates

Choosing the right resume format for an administrative assistant 

Include your contact information, make use of a summary, outline your administrative assistant work experience: organize your career, include the relevant key skills that make you a great administrative assistant, detail your education & relevant administrative assistant certifications, pick the right resume layout and design for an administrative assistant, what type of salary can you expect as an administrative assistant.

A compelling administrative assistant resume guide keeps your career running smoothly by helping you get a great job! A boring recitation of all the plates you juggle won’t do it. You need a resume that shows how you keep the boss and all the staff happy daily.

How can a resume for an administrative assistant do all that? Through organization, action and a dynamic message!

As an administrative assistant, you uphold the image of the business, especially if you’re in a customer-facing industry. The hiring manager’s first impression of you will be through your resume and if it’s not professional, neat, and organized, they’ll move on. Create a first impression that makes them smile and you’re one step closer to the interview.

Resume guide for an administrative assistant resume

Let Resume.io organize you for success. We have guides and resume examples for more than 500 professions, and our resume builder smooths the path to creating an eye-catching resume.

In this guide, we’ll discuss all the considerations to preparing a winning administrative assistant resume, including how to: 

How to write an administrative assistant resume

• Choosing the right resume format for an administrative assistant
• How to add your contact information
• Using summaries
• Adding your administrative assistant experience
• Listing your education and certifications
• Picking the right resume design/layout
• What the administrative assistant market looks like and what salary you can expect

Before you begin compiling your resume for an administrative assistant position, you need to know what sections to include. Your resume should contain the following elements:

• The resume header
• The resume summary (aka profile or personal statement)
• The employment history section
• The resume skills section
• The education section

Your resume sells your candidacy, giving your prospective employer a compelling case for hiring you. The range of industries in which you can work as an administrative assistant means you can find an environment you enjoy and gain industry-specific knowledge. 

To do that, gather as much information as you can about the company and industry so you can customize your resume to match the employer's needs. 

Apply this framework to present your career story:

• Relate accomplishments , not responsibilities. Did you manage the conference room so it was never double booked? Keep everyone’s schedule organized? Reduce customer wait time at the desk? More details are better.
• Customize each resume to target the specifics of the job .
• Ensure your design portrays a professional but friendly image.
• When you apply online, use keywords and phrases that will help you rank high enough to pass through the ATS filter.

Overcome the ATS

What are Applicant Tracking Systems (ATS) and why are they so important? These are algorithm-based systems that sometimes reject resumes before they ever get into the hands of a hiring manager. ATS software hunts for keywords related to skills that employers prioritize in future employees. 

Since employers receive an average of 250 resumes for each job opening (according to Glassdoor), they often do not have the time to read each one. Instead, they rely on ATS software to do the resume sorting for them. Target the keywords in job descriptions and use them in your administrative assistant resume. 

For example, a job at a school calls for:

• Microsoft Office expertise
• Knowledge of educational privacy protocols
• Rapport with elementary school children
• Excellent phone manner

Your summary could read:

“Dedicated administrative assistant with 5+ years experience as the face of an elementary school. Expertise in Microsoft Office suite. Adept at calming upset elementary school children and answering phones with a friendly greeting. Strict adherence to privacy protocols and discretion in all school matters.”

In most cases, the best choice for an administrative assistant resume is reverse chronological order , in which you list your employment history from your most recent position on the back. This resume format is easiest for recruiters, who know where to look for the desired information.

If you are writing a resume for an administrative assistant with no experience or are looking to change careers, consider using a functional format , which gives more leeway to emphasize skills over work history.

The header of your resume serves as a design element, but its most important function is to present your contact information legibly and professionally. 

 Here’s what to include:

• Full name and title . List your first and last name and the title of the job you want.
• Professional email address . Use an email format based on your name, such as [email protected] .
• Phone number . Add a number where you can be readily contacted, with a professional voicemail greeting.
• Location . Your city and state are enough.
• LinkedIn . If your LinkedIn profile is updated and related to the job you seek, include it.

Don’t include:

• Date of birth : Not necessary and could potentially lead to age discrimination .
• Personal details : Marital status, social security number, passport number , etc.

Administrative assistant

469-233-2121

[email protected]

Dallas, TX 

677 Sycamore Lane

Dallas, TX 75201, 469-233-2121

Your resume summary, also known as a profile, is especially important because you need to show off your personality. Here is where you make yourself sound great. But, why a summary? Because you don’t have much time to impress and you want to distinguish your resume from the start.

A resume summary should highlight your soft skills while injecting a bit of professional personality. The rest of your resume will be focused on your experience, education and skills, with little room for creativity. Here, you have a chance to make yourself known and get human resources to take a longer look at your resume.

Three out of four senior managers said the responsibilities of their office support workers has increased in the past five years, according to an OfficeTeam survey . 

Since you may be the first person with whom visitors to your office interact, it is in your best interest to feature your personality on your administrative assistant resume. Are you cheerful, calm, eager to help, a problem-solver? Highlight those qualities in your resume summary. Include your past professional achievements in this section as well. 

Whether you are just entering the workforce or are a seasoned professional, administrative assistant positions are a great launching pad for learning new skills and advancing. The OfficeTeam survey also found that 64% of bosses believe the path to career advancement for administrative assistants is better than it was five years ago.

Employers and recruiters want to know how you will enhance the office environment with your skills, knowledge of the field, and personality, so show them in your administrative assistant resume summary. 

Looking for more examples of summaries? Check out our:

• Production assistant
• Call Center agent 
• Office Administrator 
• Customer Service Representative
• Personal Assistant 
• Office Assistant 
• Receptionist
• Office Clerk
• Office Manager
• Office Secretary

You can find adaptable administrative assistant resume examples summaries below:

Motivated and flexible entry-level administrative assistant with certificate in Microsoft Office. Proficient in data collection and entry and scheduling. Highly organized, able to communicate with diverse personalities. Quick learner with a proactive approach to problem-solving, eager to contribute to your office with a smile.

Administrative assistant with 4 years experience managing 25-person law office. Adept at managing calendars, coordinating meetings, and handling correspondence with efficiency and professionalism. Streamlined intake process to reduce client wait time by 5%. Excellent interpersonal skills that foster positive working relationships with colleagues and clients. 

C-Suite administrative assistant with a wealth of experience optimizing office workflows, implementing efficient processes, and training junior staff. Revamped executive travel processes, resulting in 18% decrease in booking errors. Led transition to new project management software, increasing project completion efficiency by 20%.

Craft a skill-focused experience section that shows off your value. Your first step is to think about each job you held, whether it be full time or an after-school position. Instead of writing a job description, think in terms of accomplishments and skills. 

Analyze the description of the job you want. Describe career successes that illustrate the skills the employer is looking for by using action verbs . Think about how you used those skills to the organization’s advantage. For example: How did you use those skills to streamline office processes?  On your administrative assistant resume, link as many of those skills to your previous years of experience. 

If job descriptions seem too vague or too wordy, here’s a way you can cut through the mess. Try using a word cloud program such as Wordle or WordArt. Paste the job description into it. The more often a word is used, the more important it is to the employer. Follow the pattern to implant keywords into your resume.

Avoid generic bullet items such as the ones below:

• “Answered phones.”
• “Greeting customers.”
• “Set meeting schedules.”
• “Input and checked data.”

Here are some goals of a well-written work history section:

• “Acted as first line of response for all client and customer interactions.”
• “Reconciled data to ensure accurate input.”
• “Managed scheduling software to ensure smooth transitions between managers’ meetings.”
• “Booked all travel, driving down costs by 10% without sacrificing quality.”

Resume sample: employment history

Take a look at the administrative assistant employment history resume sample below:

Administrative Support Assistant at Space Corporation, Dallas  2010 - Present 

• Served as a direct assistant to Production Supervisor, supporting all aspects of production and office management.
• Trusted to analyze and interpret data, and handle all shipments, deliveries, and material orders.
• Known as the “go-to person” for all departments including Quality Control, Accounting, and Management.
• Worked to alleviate executive overload by handling all customer interactions for company including walk-ins, email, phone, and fax interactions.
• Coordinated and scheduled all company meetings, appointments, interviews, and inspections.
• Problem solved for each department to maintain timely completion of parts and meet strict deadlines.
• Worked to ensure quality service and addressed and resolved all customer issues.

Administrative Assistant at A&C Machine, Austin  2007 - 2010 

• Reported to Operations Manager and assisted shop and office personnel.
• Performed a range of administrative duties from maintaining production schedules to purchasing supplies and hiring vendors.
• Implemented problem solving skills to work through employee, customer, and managerial staff issues and challenges.
• Directed workflow, acting as intermediary between all departments by arranging conference calls, scheduling meetings, composing correspondence, and managing calendars.
• Supported an efficient production system in a fast paced environment by accurately processing all new orders, and delegating tasks as each order required.

Office Assistant at Gary Manufacturing, Austin  2005 - 2007 

• Served as an assistant to all administrative personnel and acted as a first point of contact for visitors and customers.
• Managed telephone and email communication systems and maintained office supplies ordering office supplies with accuracy.
• Decreased supply costs by properly managing inventory, obtaining quotes, and purchasing appropriately priced products.
• Recognized for assisting customer inquiries immediately.

How to write an administrative assistant resume with no experience

The bar for entry is a high school diploma , so an administrative assistant job is a good choice for an entry-level worker , whether it’s a permanent career or a stepping stone to something greater. You can still write a compelling resume for an administrative assistant with no experience .

One great feature of this career is that your skills in one area can translate into a job in another. These are called transferable skills . What do administrative assistants do? That can vary from job to job, but some responsibilities include entering and maintaining data, editing documents (memos, letters, reports), answering phones, scheduling events, and sorting mail.

You may have done some of these at a part-time job or in school. That experience is relevant. You can also focus on soft skills such as communication or your education, both of which demonstrate the foundation it takes to enter the workforce.

An administrative assistant’s responsibilities can vary widely depending on the environment, but you want to impress employers by focusing your resume on the qualities employers really want. 

We’ve already mentioned word clouds. They are very valuable when trying to decide which skills to list. They also give you a leg up in passing the gatekeeper, the ATS. Your skills section should be specific to the job you seek. 

Hard skills are quantifiable skills necessary to do your job. They are usually things you can learn by taking a class, such as bookkeeping, editing or word processing. Soft skills are often referred to as “ people skills .” 

Here’s what the skills box looks like in our administrative assistant resume template. 

• Administrative Support Skills
• Inventory Control Skills
• Scheduling Skills
• Event Planning
• Dictation Skills
• Editing and Proofreading Skills

Consider moving this section up, especially if your experience section is thin. More than 40% of recruiters like to see the skill set at the top of a resume, according to Careerbuilder. Try not to repeat skills you have already mentioned in your experience section—you don't have a lot of space, so use it to your advantage by adding new information.

• Be specific; name computer programs you know
• List skills mentioned in the job description
• Add details for any skills that are not self-explanatory.
• Use generic terms such as word processing software
• List skills unrelated to the job you seek
• Abbreviate or use acronyms
• Waste space listing irrelevant skills

The education resume section bears more weight for career starters, but no matter where you are, you can use it to your advantage. 

A high school diploma is your entry point into this career, but you may have taken classes that boost your candidacy above others.   

Consider taking a class to increase your skills. Community colleges offer many career classes and certificates that can enhance your resume . 

Here are some examples of information that can be added to this resume section:

• Training and certification . Training classes and seminars from previous jobs. Awards, honors , scholarships or certificates you have earned.
• Education . High school career classes related to your target industry. Did you graduate with a stellar grade point average? Adding it will show your determination, organization and ability to rise to the top.
• Professional development : Computer classes or specific computer software skills that will give you the edge in administrative duties, such as knowledge of Google or Microsoft Suite ( Excel , Word, PowerPoint, and Outlook email).

Associate of Business Administration, Acton School of Business, Austin  2008 - 2010 

High School Diploma, Edward Johnson High School, Austin  September 2004 - May 2008

For administrative assistants, clear communication is one of the most important skills, and the design of your resume needs to reflect that. Unprofessional formatting leaves employers with a poor example of your ability and the impression that you’re not cut out for the job. 

No matter the industry, aim for a professional look with clean lines, organized sections and an easy-to-read font. Avoid all but a splash of accent color.

Resume.io’s templates cover a range of fields. Check out our professional examples for formal industries, our basic options when simplicity is key, and our creative samples or modern resume templates for more forward-thinking positions. 

No matter how good spellcheck is, it won’t catch everything. Carefully proofread your administrative assistant resume , or have a friend or colleague do it. Some of the key skills of an administrative assistant are basic English spelling and grammar. Make sure you show yours off.

With Resume.io’s collection of templates, you don’t have to be a designer or a formatting expert to have a great-looking resume. 

Choose from among the many resume template samples. Think about your strengths and choose a layout that best highlights them. Then use the builder to customize your resume template. 

Administrative assistant text-only resume example

Proficient Administrative Assistant with over 7 years of office experience, specializing in administrative work, problem solving, planning, and optimal assistance. Known for increasing productivity and relieving workload of managerial staff. Proven efficiency with an ability to quickly learn and navigate any computer software program, or office filing system. 

Employment history

Because the administrative assistant field has a low educational bar for entry, you can’t expect to start out making much more than minimum wage. 

The typical salary range is $35,159-$70,391.  

Key takeaways for building an administrative assistant resume

Administrative assistant jobs vary greatly depending on the environment and field, so take that into account as you customize each resume. 

Your summary gives employers their first impression of who you are and what you bring to the table. Use the experience section to highlight your accomplishments instead of describing your jobs.

Use the online resume builder to design a visually appealing, uncluttered, and easy-to-read resume.

Beautiful ready-to-use resume templates

• Career Blog

10 Administrative Assistant Resume Examples That Landed Jobs

In today’s competitive job market, having a well-crafted resume could mean the difference between landing your dream job or missing out on an opportunity. That’s why we’ve gathered 10 top-notch administrative assistant resume examples to give you an overview of what works in the job application process.

In the next section, we’ll take a closer look at these examples and unpack why they were successful. Through this article, you’ll gain valuable insights and inspiration to create a strong administrative assistant resume that stands out from the crowd.

So, let’s dive in!

What is an Administrative Assistant Resume?

Admin assistants are responsible for handling a wide range of administrative and clerical tasks to ensure the smooth running of an organization. They are considered the backbone of any organization, and their importance cannot be overemphasized. An administrative assistant resume is a document that highlights the experience, skills, and strengths of an admin assistant.

Definition of an administrative assistant resume

An administrative assistant resume is a marketing tool used to showcase an individual’s skills, qualifications, and experience that makes them eligible for administrative assistant jobs. It’s a document that is submitted alongside a job application to give hiring managers an idea of who the applicant is, what they have accomplished, and what they have to offer.

Components of a strong administrative assistant resume

Contact information:  This includes the candidate’s name, phone number, email, and location.

Objective statement or profile summary:  This gives the employer a brief overview of the applicant’s career goals, skills, and experience.

Work experience section:  This highlights the candidate’s past roles and responsibilities in administrative assistant roles, including tasks such as managing calendars, booking appointments, preparing meeting agendas and minutes, and handling administrative tasks.

Skills section:  An administrative assistant must possess a variety of skills, including communication, organization, multitasking, time management, and attention to detail. This section allows the applicant to showcase their most relevant skills.

Education section:  Here, the candidate provides information about their educational background, including their college or university, degree, and any certifications they may have.

Optional sections:  An administrative assistant resume may also include sections on volunteer work, relevant hobbies or extracurricular activities, or accomplishments in previous jobs.

A well-crafted administrative assistant resume must showcase the candidate’s relevant skills, experience, education, and achievements. A strong resume can help applicants catch the attention of hiring managers and increase their chances of landing the job.

Administrative Assistant Resume Example #1: Entry-Level

This resume example showcases the strengths and qualities of an entry-level administrative assistant who has little to no work experience in the field. Despite the lack of experience, the candidate has emphasized their relevant skills and expertise in a manner that highlights their potential and worth.

Key Components and Strengths

Relevant Skills:  The candidate has listed their skills in a clear and concise manner, showcasing their potential in utilizing modern communication and database management tools. These skills demonstrate their capability in adapting to the modern office environment.

Education:  The candidate has emphasized their educational background, indicating their focus and determination in developing their skills.

Volunteer Experience:  The candidate has listed their volunteering experience, indicating their willingness to learn and help wherever necessary while also demonstrating their potential in the workforce.

Objective Statement:  The objective statement is clearly stated and highlights the candidate’s willingness to learn and work in a team-oriented environment.

Explanation of How it Landed a Job

Despite being an entry-level candidate, this individual was able to secure an administrative assistant position in a high-level corporate setting. The candidate was able to demonstrate their potential and worth through their clearly articulated skills, educational background, and volunteer experience. The candidate was also able to showcase their willingness to learn and ability to work well in a team-oriented environment.

The candidate’s strengths were leveraged in a well-structured and organized resume format. This helped them to stand out among other entry-level candidates who may not have prioritized their strengths in their resume. Their efforts in presenting their qualifications led to their successful job application and ultimately, landing them their dream job as an administrative assistant.

Administrative Assistant Resume Example #2: Experience in Multiple Industries

This administrative assistant resume example showcases a candidate with experience in multiple industries. The candidate has worked in industries such as healthcare, education, and technology, giving them a diverse skill set that can be applied to any industry.

Key Components and Strengths:

Professional Summary:  The professional summary highlights the candidate’s experience in multiple industries and showcases their ability to adapt to different work environments. It also mentions the candidate’s proficiency in Microsoft Office and their strong communication and organizational skills.

Work Experience:  The candidate’s work experience is listed in reverse chronological order, starting with their most recent position. For each position, the candidate lists their job title, company name, employment dates, and a brief description of their responsibilities and accomplishments.

Education and Skills:  The candidate’s education and skills section lists their relevant education and any certifications they have earned. The skills section includes technical skills such as Microsoft Office proficiency, as well as soft skills such as communication and organizational skills.

Explanation of how it landed a job:

When the hiring manager reviewed this resume, they were impressed by the candidate’s experience in multiple industries. They recognized that this candidate had the ability to adapt to different work environments and could bring a diverse skill set to the administrative assistant role.

Additionally, the candidate’s strong communication and organizational skills stood out, as these are critical skills for an administrative assistant. The resume’s clean and well-organized format also made it easy for the hiring manager to quickly review and understand the candidate’s qualifications.

This administrative assistant resume example landed the candidate a job because it showcased their ability to adapt to different industries, highlighted their critical skills, and had a clean and well-organized format that made it easy for the hiring manager to review.

Administrative Assistant Resume Example #3: Strong Organizational Skills

This administrative assistant resume example showcases strong organizational skills and an unwavering attention to detail. This candidate has successfully highlighted their relevant skills and experiences, providing potential employers with a comprehensive understanding of their capabilities.

Professional Experience:  The candidate has included a detailed summary of their previous work experiences as an administrative assistant, emphasizing their responsibilities in organizing, scheduling, and prioritizing daily tasks. This showcases their ability to manage multiple competing priorities with ease.

Education:  The candidate has included their educational background, highlighting relevant coursework and certifications, indicating their commitment to continuous learning and development.

Skills Section:  The candidate has listed a variety of essential administrative skills such as proficiency in Microsoft Office Suite, data entry, calendaring, and scheduling. This section further highlights their skillset and presents them as an ideal candidate for an administrative support role.

Accomplishments and Achievements:  The candidate has included significant accomplishments and achievements in their previous roles that demonstrate their ability to exceed expectations and deliver exceptional results. This section presents the candidate as a highly motivated and driven individual.

Explanation of How It Landed a Job

The candidate’s strong organizational skills, attention to detail, and relevant experience caught the attention of their potential employer. The candidate was able to communicate their skill set and experience in a clear and concise manner, thereby making it easy for the hiring manager to understand their capabilities. During the interview process, the candidate was able to further highlight their relevant experience in the administrative support space, helping the employer understand their potential value as a member of their team.

Incorporating a targeted and comprehensive resume that showcases your relevant skills and experience is critical to landing a job as an administrative assistant. This is especially true in a highly competitive job market, where strong organizational skills and an ability to multitask are highly sought after. By taking the time to create a well-written, targeted resume, job seekers can set themselves apart from the competition and impress potential employers with their skills and experience.

Administrative Assistant Resume Example #4: Detail-Oriented and Efficient

If you’re looking for a highly effective administrative assistant, then you’ll love this resume example. It belongs to a detail-oriented and efficient candidate who knows how to manage multiple tasks and projects simultaneously.

Professional Summary:  The professional summary is concise and powerful, highlighting the candidate’s most relevant skills, experience, and accomplishments. It showcases the candidate’s core competencies in project management, scheduling, and customer service.

Experience:  The candidate’s experience section is well-structured, featuring bullet points that highlight their key achievements in each role. They use specific keywords that demonstrate their familiarity with various software and tools such as Microsoft Office, Google Suite, and QuickBooks.

Education:  The candidate’s education section is short but effective, with a focus on their relevant coursework and certifications. They mention their proficiency in soft skills such as communication, teamwork, and problem-solving.

Skills:  The candidate’s skills section showcases a range of technical and soft skills, including database management, event planning, and vendor management.

This resume example helped the candidate secure a job by showcasing their strengths as an administrative assistant. The candidate’s detail-oriented approach and exceptional organizational skills were highlighted throughout the resume, giving the employer clear evidence of their ability to manage multiple projects simultaneously.

Furthermore, the candidate’s experience in different roles demonstrated their versatility and adaptability, which made them stand out from other candidates. Their proficiency in relevant software and tools also impressed the employer, showing that they were up-to-date with modern office technology.

Lastly, the candidate’s professional summary presented a compelling case for why they were the best fit for the job. It effectively summarized their experience and skills, giving the employer a clear overview of what they had to offer. In short, this candidate’s attention to detail, organizational skills, adaptability, and technical proficiency helped them secure a job as an administrative assistant.

Administrative Assistant Resume Example #5: Effective Communication Skills

Description of the resume example:.

This resume example showcases the candidate’s excellent communication skills and how they have utilized them in their previous roles as an Administrative Assistant. The example highlights the candidate’s ability to communicate effectively with team members, clients, and other stakeholders.

Key components and strengths:

• Strong written and verbal communication skills
• Ability to develop and maintain positive working relationships with colleagues and clients
• Demonstrated ability to actively listen to and understand the needs of others
• Skilled in presenting information clearly and concisely, both in-person and via email or other written communication
• Experience facilitating meetings and coordinating between multiple departments and stakeholders
• Proficient in using communication tools such as Outlook, Skype, Zoom, and Slack.

This resume example successfully landed the candidate a job due to their impeccable communication skills. Employers today prioritize communication skills as an essential requirement for any role, as effective communication can lead to improved productivity, reduced conflict, and better relationships among team members.

The candidate’s resume demonstrated their ability to communicate effectively in various formats, such as email, phone, and in-person, and how they had utilized them in their previous roles. Additionally, the candidate had relevant experience coordinating between multiple departments and facilitating meetings, which further emphasized their proficiency in communication.

The employer was impressed with the candidate’s ability to actively listen and understand the needs of others, which is a critical aspect of effective communication. The candidate’s skills in using communication tools such as Outlook, Skype, Zoom, and Slack were also highly valued, as they underscored their ability to work efficiently and effectively in a remote or virtual environment.

The candidate’s communication skills were a key factor in them landing the job, and their resume example provided the employer with clear evidence of their proficiency in this essential skillset.

Administrative Assistant Resume Example #6: Multitasking and Time Management

This resume example focuses on the applicant’s ability to handle multiple tasks and manage time effectively, crucial skills for an administrative assistant role.

Key components and strengths

• Objective statement:  The applicant clearly states their intention to obtain a position as an administrative assistant, emphasizing their excellent multitasking and time-management abilities.
• Work experience:  The candidate highlights their experience as an administrative assistant, showcasing expertise in managing calendars, scheduling appointments, and handling administrative duties efficiently.
• Skills:  The applicant lists skills that convey their multitasking and time-management abilities, including project management, prioritization, and delegation.
• Education:  The candidate has a relevant degree in business administration, demonstrating their expertise in the field.

Explanation of how it landed a job

This resume example proved successful in landing a job primarily due to the candidate’s ability to showcase their strengths in multitasking and time management. The objective statement and skills section clearly highlighted these abilities, indicating to the hiring manager that the candidate was the ideal fit for the administrative assistant role.

Furthermore, the candidate’s work experience and education were tailored to the job requirements, demonstrating that they had the necessary skills and qualifications. This made them an attractive candidate for the position, and the hiring manager was impressed with their strong attention to detail, organizational skills, and ability to handle multiple tasks effectively.

In addition, the candidate’s language and formatting were professional, polished, and demonstrated good communication skills. This helped them stand out among other applicants and conveyed a high level of professionalism and attention to detail.

This resume example successfully landed a job due to the candidate’s excellent presentation of their skills and strengths, relevant work experience, and professional language and formatting.

Administrative Assistant Resume Example #7: Experience with Database Management

This administrative assistant resume example highlights the candidate’s experience with database management. It showcases the candidate’s ability to manage and maintain large amounts of data accurately and efficiently.

Database Management Skills : This candidate has extensive experience in managing databases, from setting up new tables to entering data and handling queries. They are proficient in using various database management software such as SQL and Oracle, which has been a crucial skill in their success as an administrative assistant.

Attention to Detail : One of the essential skills for administrative assistants is the ability to maintain accurate records. This candidate shows they have the attention to detail necessary to maintain records, as well as review and verify data for accuracy.

Communication and Collaboration : Aside from technical skills, this resume displays the candidate’s communication and collaboration skills. Administrative assistants work with different teams, often simultaneously. As such, it is essential to have excellent communication and collaboration skills. This candidate demonstrates the ability to collaborate with cross-functional teams to attain company goals.

This candidate’s experience with database management was the defining factor in landing their job as an administrative assistant. The company was looking for someone who could manage their existing databases while also being able to set up new ones. The recruiter was impressed with the candidate’s experience and proficiency in database management, especially their skills with SQL and Oracle.

Moreover, the candidate’s attention to detail, communication and collaboration skills were a perfect match for the team’s needs, giving them an edge over other administrative assistant candidates.

The candidate’s successful experience in managing databases relevant to the company’s business needs led to a strong recommendation from the recruiter. The candidate went through the interview process, passed with flying colors, and landed the job.

This particular administrative assistant resume example highlights the importance of demonstrating relevant skills and experience to a specific job opening. The candidate’s focus on database management in their resume made them stand out and earn them their desired role.

Administrative Assistant Resume Example #8: Exceptional Customer Service Skills

This resume example showcases a highly skilled administrative assistant with exceptional customer service skills. The candidate has a strong track record of managing administrative tasks and delivering an outstanding customer experience.

• Clear and concise summary statement: The candidate’s objective statement is brief yet effectively conveys their skills and experience, highlighting their ability to provide exceptional customer service.
• Relevant skills: The candidate’s skills section includes critical competencies that are essential for the administrative assistant role, such as time management, organization, and interpersonal skills.
• Professional experience: The candidate’s work history section highlights their experience working in administrative roles, emphasizing their customer service skills and ability to manage tasks efficiently.
• Educational background: The candidate’s educational qualifications demonstrate their commitment to personal and professional development.

How it Landed a Job

The exceptional customer service skills highlighted in this resume example made the candidate stand out to potential employers, demonstrating their ability to provide high-quality support to clients and colleagues alike. Their work history showcases a consistent track record of delivering excellent customer service, which helped assure hiring managers of their ability to handle a wide range of tasks and prioritize work effectively.

Moreover, the candidate’s relevant skills, such as their attention to detail and communication abilities, were highlighted in the resume. This helped to further demonstrate their ability to work in a fast-paced environment, manage tasks and build strong relationships with clients and colleagues.

This resume example is an excellent representation of how exceptional customer service skills can set a candidate apart in the highly competitive administrative assistant job market. By emphasizing critical competencies and professional experience in their resume, this candidate was able to land a job that perfectly matched their skillset and career objectives.

Administrative Assistant Resume Example #9: Proficiency in Microsoft Office Suite

This resume example showcases the applicant’s proficiency in the Microsoft Office Suite, a vital skill for administrative assistants.

• Highlights proficiency in Word, Excel, PowerPoint, and Outlook
• Provides specific examples of using these programs to streamline administrative tasks, such as creating spreadsheets to track budgets and schedules and designing visually appealing presentations
• Demonstrates an understanding of other software programs commonly used in office settings, including Adobe Creative Suite and QuickBooks
• Emphasizes the ability to learn new software quickly and independently

The applicant’s strong Microsoft Office skills were a critical factor in securing a job as an administrative assistant at a busy healthcare clinic. In this position, the administrative assistant is responsible for scheduling appointments, managing patient records, and handling a wide range of administrative tasks.

During the interview process, the hiring manager was impressed by the applicant’s ability to describe specific workflows for using Microsoft Office programs to streamline administrative tasks. The applicant demonstrated a deep understanding of the software programs and provided examples of how they had used Excel to create budget tracking spreadsheets and PowerPoint to create professional presentations for team meetings.

The applicant’s proficiency in Microsoft Office and their demonstrated ability to learn new software quickly made them an ideal candidate for the administrative assistant position. By highlighting these strengths in their resume, they were able to stand out from other applicants and secure the job.

Administrative Assistant Resume Example #10: Bilingual Skills

This administrative assistant resume example showcases the applicant’s bilingual skills, which are valuable assets in various industries, particularly in companies with an international scope. Applicants who are fluent in multiple languages can help organizations communicate more effectively and bridge the gap between different cultures.

Bilingual proficiency:  The applicant listed their language proficiency in their resume, highlighting their ability to speak, read, and write in two languages fluently. They also specified their proficiency level for each language, which can help employers assess their language skills accurately.

International experience:  The applicant described their work experience in an international context, emphasizing their familiarity with various cultures, customs, and business practices. They also mentioned their experience working with people from different backgrounds, which can demonstrate their adaptability and communication skills.

Administrative skills:  The applicant highlighted their administrative skills, including managing schedules, coordinating meetings, and handling documentation. They also mentioned their proficiency in using various software tools, such as Microsoft Office and Adobe Creative Suite, which are common in administrative roles.

How It Landed a Job:

When hiring for administrative assistant roles, employers often look for applicants who can help them improve their operations and communication, particularly in a globalized world. In this example, the applicant’s bilingual skills and international experience stood out to the hiring manager, who was impressed by their ability to communicate effectively with clients and colleagues from different parts of the world.

During the interview, the applicant was able to showcase their language skills and describe how they could use them to assist the company’s communication efforts. They also demonstrated their administrative skills and their proficiency in using various software tools, which convinced the employer that they could handle the demands of the job effectively.

Ultimately, the applicant’s bilingual skills and international experience helped them stand out among other candidates and land the administrative assistant job they were seeking. By showcasing these key components and strengths in their resume, they communicated effectively with the employer and demonstrated that they were the best fit for the role.

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12 Administrative Assistant Resume Examples for Your 2024 Job Search

Administrative Assistants are experts at ensuring smooth office operations and supporting high-level executives. Just like an efficient office, your resume as an administrative assistant should be well-organized and effectively communicate your skills to support the needs of the team. In this guide, we'll explore 12 administrative assistant resumes that demonstrate how to present your qualifications and strengths.

Resume Examples

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• How to Impress with Your Work Experience
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• Related Resumes

Common Responsibilities Listed on Administrative Assistant Resumes:

• Greet visitors, answer phones, and direct inquiries
• Arrange meetings and business travel for management team
• Prepare and track purchase orders and invoices
• Maintain filing systems, databases, and information systems
• Coordinate office moves, supplies orders, and setup of IT systems
• Ensure compliance with administrative policies and procedures
• Prepare agendas and other written correspondences
• Take and distribute meeting minutes
• Maintain conference room calendars
• Develop and distribute weekly and monthly reports
• Set up video conference calls with remote employees
• Manage and organize databases and electronic records
• Research, analyze, and compile information for business reports
• Create and update spreadsheets, presentations, forms, and databases
• Collaborate with other departments on ongoing projects
• Ensure all contracts are filled out properly and filed in a timely manner

You can use the examples above as a starting point to help you brainstorm tasks, accomplishments for your work experience section.

Administrative Assistant Resume Example:

• Coordinated and managed projects and initiatives for the organization, resulting in a 10% increase in productivity.
• Led the implementation of a new office management system, streamlining daily operations and reducing administrative errors by 20%. Provided high-level administrative support to executives, resulting in a positive impact on the company's overall performance.Provided exceptional customer service, directly resulting in a 5-point increase in customer satisfaction ratings.
• Executed tasks effectively and efficiently, resulting in a 15% increase in departmental productivity
• Demonstrated strong ability to do quality work for the usual projects that an individual would be assigned at this level
• Provided support to management, resulting in a positive impact on the company's overall performance
• Optimized administrative processes, enabling more efficient document workflow that bolstered productivity
• Assisted with general administrative tasks and projects, resulting in a positive impact on the company's overall performance
• Demonstrated strong attention to detail, resulting in a 25% decrease in administrative errors
• Constructed comprehensive spreadsheets and presentations for team meetings and executive keynotes, creating visuals that highlighted successes and drove actionable insights
• Project Management
• Office Management Systems
• Executive Support
• Effective Task Execution
• Quality Work
• Administrative Support
• General Administrative Tasks
• Attention to Detail
• Time Management
• Interpersonal Communication
• Problem-Solving
• Critical Thinking
• Organization
• Prioritization
• Multi-Tasking
• Adaptability
• Microsoft Office
• Technical Writing
• Business Administration
• Communication

Administrative Assistant with no experience Resume Example:

• Implemented time-saving processes involving ordering and tracking office supplies, resulting in more efficient inventory management leading to cost savings.
• Demonstrated proactive phone answering behaviors, logging and directing up to 20 calls per day with an average answer speed of 8 seconds.
• Composed professional emails and documents using MS Office, providing a foundational layer of communication and documentation for the whole organization.
• Improved ability to manage and prioritize daily tasks, resulting in a better time management system and ensuring that all demands were met within deadlines
• Developed effective strategies for filing systems that resulted in a higher degree of organization and accuracy of documents
• Supported team members with complex scheduling tasks, managing calendar and appointment settings to ensure on-time attendance
• Problem Solving
• Microsoft Office Expertise
• Telephone Etiquette
• Customer Service
• Document Preparation
• Inventory Management
• Filing Systems
• Presentation Preparation
• Verbal and Written Communication

Administrative Aide Resume Example:

• Managed workflow of documents, records, schedules and logistic for executive staff which resulted in a 20% decrease in time spent on administrative tasks.
• Analyzed departmental records, prepared extensive reports and devised innovative solutions to meet organizational goals.
• Developed and implemented new filing system and procedures, to optimize the office efficiency and enhance productivity by 10%.
• Oversaw the planning and delivery of staff meetings, events and travel arrangements, resulting in a robust communication infrastructure between staff and executives.
• Increased customer engagement efforts by 25%, through recruitment and retention activities that embraced diversity and inclusion initiatives.
• Trained new team members on the data entry, document management and other office administrative tasks to improve job performance.
• Implemented workflow management system that automated the tracking, reviewing and organizing of documents and records, boosting organizational productivity by 15%
• Instrumental in managing complex filing systems with efficient record keeping, which enlarged the manageability and accuracy of documents by 50%
• Streamlined communication process by constructing and maintaining databases with pertinent data, allowing more precise decisions within the organization
• Microsoft Office Suite
• Organization and Time Management
• Data Entry and Management
• Bookkeeping and Budgeting
• Filing, Record Keeping and Documentation
• Communication Skills
• Time Management and Organization
• Event Planning and Coordination
• Customer Service and Engagement
• Scheduling and Calendar Management
• Staff Training and Development
• Critical Thinking and Problem Solving
• Multitasking
• Writing and Editing
• Workflow Management

Administrative Support Resume Example:

• Increased process efficiency and department productivity through the development a new filing system that streamlined document organization, categorization, and storage
• Met monthly department goal of processing 125 invoices per month with 100% accuracy and on time
• Proactively provided regulatory compliance support and research to ensure department operations remain compliant with organizational and industry standards.
• Proved expertise in travel management by arranging 100+ domestic and international trips; saved the organization over $4000 in total by negotiating discounts
• Exceeded stakeholder expectations by effectively coordinating meetings and conference events on tight timelines
• Championed a creative cost containment initiative that identified and reduced spending in non-essential department services by over 15%
• Showed excellence in data entry and database administration by successfully transitioning from paper-based process to an automated system, resulting in a 35% increase in data accuracy and aggregate speeds of information requests
• Demonstrated exceptional customer service through providing timely, accurate responses to 200+ client inquiries every month
• Awarded with the “Organizational Support of the Year” award for seamlessly managing the executive calendar and providing timely, professional administrative support.
• Filing System Development & Maintenance
• Regulatory Compliance & Research
• Communications & Collaboration
• Travel Management & Expense Tracking
• Cost Containment & Budget Management
• Data Entry & Database Administration
• Customer Service & Support
• Calendar & Meeting Management
• Time Management & Organization

Administrative Assistant Intern Resume Example:

• Assisted in the organization and coordination of a successful company-wide conference, resulting in a 20% increase in attendance and positive feedback from attendees.
• Developed and implemented a system for tracking and managing office supplies, resulting in a 15% reduction in office supply costs.
• Assisted in the creation and implementation of a new customer service protocol, resulting in a 25% increase in customer satisfaction ratings.
• Streamlined office operations by effectively managing the reception desk, ensuring prompt and courteous responses to inquiries and directing calls to the relevant departments.
• Improved the efficiency of the department by creating a centralized filing system, reducing the time needed to retrieve important documents by 50%.
• Provided administrative support to other departments, reducing the workload of team members by 20%, resulting in improved productivity and better delivery of services.
• Implemented a comprehensive reporting system, resulting in an organized and centralized database for important information, improving the decision-making process for upper management.
• Coordinated several successful company events, which involved logistical planning, venue booking, and ensuring smooth operations during the event, resulting in a positive impact on the company's image.
• Maintained a detailed and accurate calendar, ensuring all deadlines, appointments, and meetings were efficiently managed, resulting in improved time management for the department.
• Strong organizational and multi-tasking skills
• Excellent communication and interpersonal skills
• Able to work independently and in teams
• Proficient in Microsoft Office suite and other relevant software
• Proficient in scheduling and calendar management
• Proven track record of meeting deadlines
• Troubleshooting and problem solving skills
• Adaptable to rapidly changing environments
• Detail-oriented and meticulous
• Excellent customer service and client relations
• Ability to handle sensitive and confidential information
• Knowledge of clerical and administrative procedures

Administrative Clerk Resume Example:

• Generated over 50% cost savings by creatively consolidating purchasing agreements with key suppliers.
• Developed a streamlined document filing system to ensure the office ran efficiently.
• Designed an automated process that tracks and reconciles invoices while actively monitoring financial records.
• Pioneered an updated phone/voicemail system that reduced incoming call wait times by an average of 3 minutes
• Reduced expenses related to office supplies and materials by introducing an innovative inventory management system
• Successfully coordinated complex travel arrangements for senior executives to 25 countries in the region
• Streamlined onboarding processes, resulting in a reduction in paperwork of over 25%
• Developed and managed numerous automated systems, tools, and processes that increased enterprise efficiency
• Collaboratively prepared executive correspondence, reports, and other documents for numerous high-profile meetings
• Communication & Interpersonal Skills
• Financial Management
• Organizational & Time-Management Skills
• Problem Solving/Analytical Thinking
• Computer Proficiency (Microsoft Office Suite, ERP, CRM)
• Professionalism & Diplomacy
• Adaptability & Flexibility
• Customer Service & Conflict Resolution
• Document & Database Management
• Process Improvement & Quality Assurance
• Multi-tasking & Prioritization
• Nonprofit Administration

Beginner Admin Assistant Resume Example:

• Developed and managed a filing system for documents and automated systems that reduced document retrieval time by 25%.
• Researched and recommended cost-effective supplies that resulted in a 35% cost savings for the organization.
• Automated the email process with templates and message rules that led to an average response time of two hours.
• Enhanced the customer service experience by addressing inquiries with up-to-date product knowledge and effectively referring customers to the appropriate team members.
• Implemented contact management tools to organize customer data and tracking system that improved customer satisfaction ratings by 20%.
• Replaced manual documentation processes with automated solutions, generating productivity gains of over 35%.
• Answered customer inquiries on the phone, online, and through email, increasing customer satisfaction ratings by 10%
• Streamlined scheduling processes to enable efficient meeting coordination that increased overall operational efficiency by 23%
• Edited documents, videos, and graphics for presentations that met client expectations and demonstrated understanding of task outcome
• Document filing and retrieval
• Microsoft Office proficiency
• Automation and streamlining of processes
• Contact management tools
• Cost savings/reduction
• Problem solving/critical thinking
• Customer service/relations
• Excellent Communication (Written & Verbal)
• Attention to detail
• Organizational and time-management skills
• Presentation development
• Ability to embrace and learn new technologies
• Flexible and adaptable to changing needs

Entry Level Administrative Assistant Resume Example:

• Organized and managed the schedule and travel itineraries of upper management, resulting in a 10% increase in their productivity.
• Created and maintained spreadsheets and databases, streamlining the company's administrative processes.
• Coordinated and organized meetings and events, improving the overall efficiency of the company.
• Assisted in scheduling and organizing meetings and events, gaining experience in administrative support.
• Shadowed and assisted experienced administrative assistants, learning how to handle various administrative tasks.
• Participated in team meetings and training sessions, learning best practices for administrative support.
• Excellent organizational skills
• Detail oriented
• Highly proficient in Microsoft Office Suite
• Strong communication and interpersonal skills
• Good time management and multi-tasking abilities
• Ability to work with minimal supervision
• Adaptability and creativity
• Proven ability to handle confidential information
• Accuracy and attention to detail
• Ability to prioritize tasks
• Positive attitude and strong work ethic
• Proactive and organized approach to work
• Ability to meet deadlines and follow up on tasks
• Excellent customer service and problem-solving skills

Experienced Administrative Assistant Resume Example:

• Efficiently redesigned and implemented digital filing system, resulting in a 26% increase in team efficiency.
• Expertly managed executive calendars and video conferences, ensuring all meetings and engagements occurred on time and without interruption.
• Worked with vendors and external parties to coordinate important company events and managed budgets to ensure accuracy in all billing activities.
• Elevated stakeholder management and follow-up processes by creating structured tracking initiatives for employees, resulting in 33% faster response times
• Researched and compiled pertinent industry data to formulate special projects, providing invaluable support to top-level management
• Created and formatted content for a wide range of documents, from correspondence to reports to PowerPoint presentations—ensuring perfection in final deliverables
• Drafted and prepared all correspondence, memos, and other documents with meticulous attention to detail, resulting in zero inaccuracies
• Successfully developed, maintained, and managed physical and digital filing systems, bringing all company documents up to date
• Assisted with onboarding processes and provided valuable HR advice, resulting in a smoother transition for new hires and improved onboarding practices
• Advanced Calendar Management
• Diverse Data Management
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook, Access)
• Document/Presentation Formatting and Editing
• Outstanding Written and Verbal Communication
• Technical Documentation/Instruction Writing
• Knowledge of Business Workflows
• Task Automation/Process Improvement Strategies
• Resource Allocation and Scheduling
• Research and Analytical Thinking
• Database Management and Analysis
• Budget Planning and Tracking
• Innovative Problem-Solving
• Conflict Resolution and Mediation
• Professional Presentation and Negotiation
• Expert Customer Service and Interpersonal Skills
• Onboarding and HR Support

Junior Admin Assistant Resume Example:

• Streamlined administrative processes, resulting in a 15% reduction in daily workflow processing time.
• Managed travel logistics for teams of 15+ staff members with 100% satisfaction feedback for on-time performance and hotel reservations.
• Streamlined Office Suite data management with the introduction of advanced organization systems and data backup processes, leading to a 20% increase in data storage efficiency.
• Implemented a digital filing system and process tracking methodology, resulting in a 25% increase in data entry accuracy and improved business performance
• Developed an up-to-date organizational chart which aided in the recruitment of 50+ NPO professionals per month
• Created a variety of business presentations for executive-level stakeholders which contributed to a 10% increase in operational efficiency for the department
• Generated multiple Excel spreadsheets reports, critical to monitoring in-house operations and cross-team synergy
• Established weekly performance reviews and updated the team on progress measurements and productivity levels
• Automated various daily tasks with the integration of office technologies, reducing the need for manual entry by 35%
• Advanced office software proficiency
• Data management
• Automation/Technology integration
• Project management
• Negotiation
• Microsoft Excel/Spreadsheet expertise
• Logistics/Travel coordination
• Time management
• Organizational chart design
• Reporting and analytics
• Digital filing system implementation
• Professional communication
• Employee performance management
• Problem-solving
• Multi-tasking
• Process optimization

Office Administrative Assistant Resume Example:

• Facilitated onboarding process for 10 new staff members and revised company operations manual with up-to-date regulations and policies.
• Streamlined administrative operations within department - reduced paperwork by 25%, implemented business expense tracking and reporting system, and improved filing and records organization by 35%.
• Supported company expansion efforts and initiated event logistics; enhanced administrative control over large scale events, up to 250 people, resulting in 15% higher customer satisfaction.
• Developed and implemented tracking system for employee expenses that saved the company 10% in related costs in just 6 months
• Seamlessly coordinated travel arrangements and logistical support for 8 executive-level employees, ensuring professionalism, efficiency and privacy
• Established protocols and procedures for workplace maintenance and IT support, leading to improved efficiency
• Achieved 50% decrease in response times for IT tickets
• Achieved 90% accurate record-keeping for administrative tasks
• Spearheaded office organizational transition, cut overhead expenses following the swap from hard-copy filing to a digital storage system.
• Implemented mailbox management system that improved incoming mail sorting and routing accuracy by 25%.
• Optimized company correspondence, streamlining proofreading functions for reports, presentations and other documents to achieve 98% accuracy.
• Team Collaboration & Management
• Client Relations
• Project Planning & Execution
• Scheduling & Calendar Management
• Multitasking & Prioritization
• Data Entry & Records Management
• Process & Protocol Design
• Report Writing & Analysis
• Attention to Detail & Accuracy
• Confidentiality & Discretion
• Event Logistical Support
• Travel Arrangements & Bookings
• Office Space & Equipment Maintenance
• IT Support & Troubleshooting
• Document Proofreading
• Budget Tracking & Expense Management
• Customer Service & Satisfaction
• Business & Technical Writing

Senior Administrative Assistant Resume Example:

• Successfully coordinated and scheduled meetings, appointments, and travel arrangements for the CEO, resulting in a 30% increase in productivity for the executive team
• Implemented an electronic filing system that streamlined the management and retrieval of confidential and sensitive information, reducing the time spent on administrative tasks by 50%
• Acted as a liaison between the CEO and external stakeholders, resulting in the successful negotiation of several high-value business deals
• Designed and managed the office operations, resulting in a 20% increase in efficiency and a 15% decrease in costs.
• Provided support to other departments, resulting in a 20% increase in overall productivity across the organization.
• Trained and supervised junior administrative staff, resulting in a 50% increase in the quality of work and a 40% decrease in errors.
• Successfully coordinated special projects and events, resulting in a 50% increase in employee engagement and satisfaction.
• Assisted with budget preparation and expense management, resulting in a 25% reduction in overall expenses.
• Acted as a liaison between the management and employees, resulting in a 30% increase in communication and collaboration across the organization.
• Advanced Scheduling and Organization Skills
• Proficient in Office Management Applications
• Expertise in Document Management Systems
• Adept at Conflict Resolution
• Broad Knowledge of Business and Project Management
• Excellent Communication and Interpersonal Skills
• Proficiency in Accounting
• Experienced in Budget and Expense Management
• Ability to Prioritize Workload Efficiently
• Proven Training and Supervisory Skills
• Competent in HR Policies and Procedures
• Superior Time Management and Multitasking Skills
• Proven Problem-Solving Ability
• Skilled Negotiator
• Excellent Leadership and Teamwork Skills
• Tech-Savvy with Knowledge of Latest Office Technology
• Sound Knowledge of Conference, Planning and Event Management
• Proficiency in Data Analysis and Report Presentation
• Highly Detail-Oriented
• Office Management

High Level Resume Tips for Administrative Assistants:

Creating a resume is all about making your best case for why you should be hired for an individual position. Certain aspects of your administrative career will hold more weight in the eyes of a recruiter than others will, so you will need to be selective about the information you include, and how you present it. Here are some tips to help you focus on what matters most: Emphasize organizational and time-management skills: As an Administrative Assistant, you are responsible for managing multiple tasks and projects simultaneously. Highlight your organizational and time-management skills on your resume, demonstrating your ability to prioritize tasks, meet deadlines, and manage competing demands. Showcase your communication and interpersonal skills: Your role as an Administrative Assistant involves interacting with a variety of stakeholders, including executives, team members, and clients. Emphasize your strong communication and interpersonal skills, including your ability to work collaboratively, resolve conflicts, and communicate effectively. Demonstrate your proficiency with relevant software and tools: In any Administrative Assistant role, your expertise with tools like Microsoft Office, Google Suite, CRM platforms, and project management systems will be very relevant and valuable to an organization. Be sure to highlight your proficiency with these types tools, related technology skills, and any certifications or training you've received in this area. Emphasize your attention to detail: As an Administrative Assistant, accuracy and attention to detail are critical to success. Highlight your ability to manage complex information, maintain meticulous records, and ensure quality control. Showcase your problem-solving skills: As an Administrative Assistant, you are often the first line of defense when problems arise. Emphasize your ability to identify and resolve issues quickly and effectively, demonstrating your problem-solving skills. Tailor your resume to the job and company: Customize your resume to each job you apply for, emphasizing the skills and experiences that make you a strong fit for the specific role and company. Use the job description to identify the key skills and qualifications the employer is seeking, and highlight how you meet those requirements.

Must-Have Information for a Administrative Assistant Resume:

Here are the essential sections that should exist in an administrative assistant resume:

• Contact Information
• Resume Headline
• Resume Summary or Objective
• Work Experience & Achievements
• Skills & Competencies

Additionally, if you're eager to make an impression and gain an edge over other administrative assistant candidates, you may want to consider adding in these sections:

• Certifications/Training

Let's start with resume headlines.

Why Resume Headlines & Titles are Important for Administrative Assistants:

Administrative assistant resume headline examples:, strong headlines.

Proactive Administrative Assistant with 4+ years of Experience

Results-Driven Administrative Assistant with 4+ Years of Expertise

These resume headlines showcase the candidate's experience and demonstrate their abilities as an Administrative Assistant.

Additionally, they highlight the candidate’s proactive attitude and results-driven mindset, with the use of action verbs like “proactive” and “results-driven”.

Weak Headlines

• Unqualified Administrative Assistant
• Administrative Assistant; 4 years of Experience
• These resume headlines either seem unprofessional and lack clarity, or do not do an effective job of showcasing the candidate’s experience. The headline “Unqualified Administrative Assistant” suggests that the candidate is not in fact qualified for the role, which is off-putting, and the headline “Administrative Assistant; 4 Years of Experience” does not prove the candidate’s qualities or demonstrate that they would be an asset to the company.
• Both headlines fail to demonstrate anything unique or valuable about them as an admin assistant.

Writing an Exceptional Administrative Assistant Resume Summary:

A resume summary is a crucial section for showcasing your administrative abilities, experiences, and accomplishments as an Administrative Assistant. It provides a brief but impactful overview of your skills and qualifications, which is essential in capturing the attention of hiring managers and demonstrating your suitability for the role.

For Administrative Assistants, your resume summary should highlight your administrative skills, experience in managing office operations, and expertise in scheduling and communication. A well-crafted summary will showcase your organizational ability and demonstrate your value as an Administrative Assistant.

Here are a few tips to make effective use of your summary:

• Tailor it to the specific job that you are applying for – emphasizing the most relevant skills and experiences
• Highlight your quantifiable achievements, such as reducing office expenses or improving workflow, to demonstrate your value as an Administrative Assistant
• Use keywords related to the Administrative Assistant role and the administrative support industry to optimize your resume for both people and applicant tracking systems (ATS)
• Keep the summary concise, aim for no more than 3-4 sentences
• Avoid cliches and generic statements, and focus on highlighting your unique abilities and experiences.

Administrative Assistant Resume Summary Examples:

Strong summaries.

• Experienced Administrative Assistant with 4+ years of professional experience in office management, customer relations, clerical duties, and data entry. Adept at multitasking and maintaining a high level of organization and efficiency. Proven track record of providing excellent customer service with a positive attitude.
• Results-driven Administrative Assistant with 4+ years of experience providing comprehensive administrative and operational support. Highly organized and detail-oriented, with excellent communication and customer service skills. Skilled in streamlining office processes to maximize efficiency and productivity.

Why these are strong:

• What makes the great summaries great is that they provide specific examples of the Administrative Assistant's skills and experience, such as office management, customer relations, clerical duties, and data entry. They also both emphasize the fact that the Administrative Assistant is organized, efficient, and brings positive energy to the team.

Weak Summaries

• 4 years' experience as an Administrative Assistant. Knowledgeable in customer relations, data entry, and office management. Efficient and organized.
• Administrative Assistant with 4 years of experience. I'm great with people and have lots of customer service experience. I'm an organized person and can handle a lot of tasks at once.

Why these are weak:

• In summary, both examples do not provide any unique value proposition or showcase any noteworthy accomplishments or skills that would make the candidate stand out from other candidates. A strong resume summary for an Administrative Assistant should be specific, highlight the candidate's achievements, and provide evidence to support any claims made.

Resume Objective Examples for Administrative Assistants:

Strong objectives.

Recent college graduate seeking role as an Administrative Assistant to utilize excellent organizational skills and detail-orientation to direct office operations efficiently and productively.

Self-motivated and organized Administrative Assistant, determined to use strong technical and communication skills to promote efficient, effective office operations.

• What makes objectives strong is that they are customized to the particular position of Administrative Assistant and show a clear indication of the experience and skills that the applicant can bring to the role. The objectives focus on the employer's needs and list what makes the applicant a strong candidate for the job.

Weak Objectives

An Administrative Assistant role to grow my career and advance professionally.

Highly experienced Administrative Assistant eager to apply my skills and utilize my knowledge of all office tasks to contribute to the workplace.

• These resume objectives are weak because they don't demonstrate any understanding of the role and what the employer is looking for. They simply indicate that the applicant is looking for a job, rather than conveying the value and experience they can bring to the position.

Write a More Targeted Resume with AI

Speed up your resume creation process with the resume builder . generate tailored resume summaries in seconds., how to impress with your administrative assistant work experience:, best practices for your work experience section:.

• Keep your resume succinct. It's important to create a concise and detailed resume that accurately reflects the knowledge and experience you have in the administrative field.
• Focus on qualifications and abilities related to the job you're applying for, and omit any extra information that's not pertinent to the position.
• Highlight your core skills. As an Administrative Assistant, you're expected to have excellent organizational and communication skills, so make sure to emphasize these in your resume. You should also showcase any other skills you possess, such as knowledge of software programs, multitasking, and critical thinking skills.
• Demonstrate proven success. To stand out to recruiters and hiring managers, include examples of successful projects and tasks you've completed in the past. This will make a strong impression and help you stand out among the competition.
• Showcase your adaptability. Administrative professionals must be able to adjust to changing demands quickly, so showcase any adaptability skills you possess. You might consider highlighting the results of a project you completed within a tight deadline or how you overcame a challenging obstacle.
• Share awards and accomplishments. If you've received any type of recognition or awards in the past related to your administrative work, include those in your resume as well. Having relevant awards to back up your qualifications will demonstrate your value and make a great impression.
• Use action verbs to describe your experiences to help them stand out, such as “streamlined,” “coordinated,” “initiated,”etc.
• Focus on accomplishments rather than duties, emphasizing tangible outcomes resulting from your work.

Example Work Experiences for Administrative Assistants:

Strong experiences.

Provided administrative support to a team of 25 employees, resulting in a 20% increase in productivity over a 3-month period.

Reduced office costs by 10% by negotiating better prices with vendors.

Organized and maintained physical and digital filing systems for the department, improving document retrieval time by 30%.

Developed and implemented a new filing system for the office, which resulted in a 25% improvement in efficiency.

Created a weekly schedule for office staff that improved overall customer satisfaction by 10%.

Provided administrative assistance to the CEO, which led to a 5% reduction in time spent on administrative tasks.

• These examples demonstrate the administrative assistant’s ability to support a team, increase productivity, reduce costs, and improve efficiency and customer satisfaction. The metrics included in each example illustrate the impact that the individual had on their team.

Weak Experiences

Provided administrative assistance to the office staff.

Organized and maintained filing system for the department.

Created a weekly schedule for office staff.

Handled office operations and customer relations.

Answered phone calls and handled customer inquiries.

Tracked and maintained office supplies.

• These examples do not provide any metrics or explain the impact that the individual had in their role. The duties listed are also too general and do not explain the individual’s accomplishments.

Top Skills & Keywords for Administrative Assistant Resumes:

Top hard & soft skills for administrative assistants, hard skills.

• Computer proficiency (MS Office, spreadsheet and database programs)
• Great organizational and time management abilities
• Ability to multitask effectively
• Problem-solving and decision-making skills
• Discretion and confidentiality
• Ability to learn quickly

Soft Skills

• Interpersonal communication
• Organizational skills
• Confidentiality

Go Above & Beyond with a Administrative Assistant Cover Letter

Administrative assistant cover letter example: (based on resume).

Dear [Company Name] Hiring Manager, I am excited to apply for the Administrative Assistant position at [Company Name]. With my experience in managing workflow, analyzing records, and developing filing systems, I am confident in my ability to make a positive impact on your team. In my previous role, I managed workflow of documents, records, schedules, and logistics for executive staff. Through my efforts, I was able to decrease the time spent on administrative tasks by 20%, allowing the executive staff to focus on high-priority tasks. Additionally, I analyzed departmental records, prepared extensive reports, and devised innovative solutions to meet organizational goals. One of my proudest achievements was the development and implementation of a new filing system and procedures that optimized office efficiency and enhanced productivity by 10%. I am confident that I can apply the same level of detail and dedication to any project or initiative at [Company Name]. Furthermore, I have experience overseeing the planning and delivery of staff meetings, events, and travel arrangements, which resulted in a robust communication infrastructure between staff and executives. I also increased customer engagement efforts by 25% through recruitment and retention activities that embraced diversity and inclusion initiatives. In addition, I have trained new team members on data entry, document management, and other office administrative tasks to improve job performance. I am excited about the opportunity to bring my experience and passion for organization and communication to [Company Name].

Thank you for considering my application. I look forward to the opportunity to speak with you further about how I can contribute to your team. Sincerely, [Your Name]

As an Administrative Assistant, submitting a cover letter along with your resume can help you stand out in a competitive job market. A cover letter allows you to showcase your communication and organizational skills, highlight your attention to detail, and demonstrate your passion for the position.

A cover letter is an opportunity to add a personal touch to your application and provide additional context beyond the bullet points on your resume. It also shows the hiring manager that you have taken the time to research the company and position and are invested in the opportunity.

Here are some of the most convincing reasons for why an Administrative Assistant should submit a cover letter:

• It showcases your communication and organizational skills: As an Administrative Assistant, you'll be working with cross-functional teams, stakeholders, and clients on a daily basis. Your cover letter provides an opportunity to demonstrate your written communication skills and ability to clearly convey ideas. It also allows you to showcase your organizational skills by outlining your ability to manage schedules, prioritize tasks, and maintain accurate records.
• It highlights your attention to detail: As an Administrative Assistant, attention to detail is crucial to ensuring the smooth running of the office. Your cover letter provides an opportunity to demonstrate your ability to catch errors and ensure accuracy in your work.
• It demonstrates your passion for the position: A well-written cover letter can showcase your enthusiasm for the administrative field and the company. This can make a difference in the hiring manager's decision-making process.
• It sets you apart from other applicants: A well-crafted cover letter can help you stand out from other applicants who may have similar experience and qualifications.

While writing a cover letter may seem like a daunting task, it doesn't have to be. Your cover letter should complement your resume and highlight your skills and experience in a way that is relevant to the specific position you are applying for.

Tips for aligning your cover letter with your resume:

• Use the same header as your resume: This will help the hiring manager identify your application as a complete package.
• Align the content of your cover letter with the requirements of the job: Use the job description as a guide to highlight your relevant skills and experience.
• Use keywords from the job posting: Incorporate relevant keywords from the job posting to help your application get past applicant tracking systems (ATS).
• Keep your cover letter concise and focused: Aim for one page and avoid repeating information from your resume.
• Provide specific examples: Use your cover letter to provide specific examples of how you have successfully managed administrative tasks or assisted in project management.
• Showcase your professionalism: As an Administrative Assistant, professionalism is an essential part of the job. Use your cover letter as an opportunity to showcase your professional demeanor and approach to the role.
• Proofread carefully: Errors in your cover letter can undermine your credibility, so make sure to proofread carefully before submitting your application.

Resume FAQs for Administrative Assistants:

How long should i make my administrative assistant resume.

An Administrative Assistant's resume should be between 1-2 pages in length, depending on the person's experience level. No matter what, the resume should include essential elements such as a professional profile, an employment history, as well as tangible accomplishments and technology skills. However, it should always focus on relevancy and be no longer than two pages long. Anything longer risks being too dense or containing unnecessary information.

What is the best way to format a Administrative Assistant resume?

When it comes to crafting an effective Administrative Assistant resume, the key is to ensure the resume is clearly structured and easy to skim. To achieve this, make sure to place your contact information at the top, followed by a concise summary statement that outlines your relevant experience and qualifications. After this, include your professional experience, educational background, and any certifications or awards you have earned. Finally, make sure to highlight your skills and relevant accomplishments in each job listing or section.

Which Administrative Assistant skills are most important to highlight in a resume?

When crafting a resume, it's very important to emphasize the right hard skills to demonstrate proficiency in the areas that truly matter. Common hard skills to highlight on an Administrative Assistant resume include: -Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook -Knowledge of customer relationship management (CRM) systems -Ability to work with databases and enterprise resource planning (ERP) tools -Bookkeeping, accounting, and coding skills -Data entry and record-keeping capabilities -Meeting, event, and travel coordination experience -Excellent written and verbal communication skills, including executive-level correspondence -Superb organizational and multitasking talents -Project management, prioritization, and problem-solving expertise -Familiarity with Human Resource Information Systems (HRIS) and payroll processes

How should you write a resume if you have no experience as a Administrative Assistant?

If you have no experience as an Administrative Assistant, don't worry! There are still several ways you can create a strong resume that highlights your skills and demonstrates your potential as a successful Administrative Assistant. Here are some tips to help you get started: Start with a strong objective statement: Begin your resume with a clear and concise objective statement that highlights your desire to work as an Administrative Assistant and your relevant skills and attributes. This will show employers that you are serious about pursuing a career in this field. Emphasize transferable skills: Even if you don't have experience as an Administrative Assistant, you likely have transferable skills from other jobs or from your education. Highlight these skills in your resume, such as strong communication, organizational, and problem-solving abilities. Showcase relevant coursework or certifications: If you have taken relevant courses or earned certifications, be sure to highlight these in your resume. This will demonstrate that you have a foundational understanding of the field and are committed to developing your skills. Include volunteer work or internships: If you have volunteered in administrative roles or completed internships, be sure to include these experiences in your resume. This will show employers that you have hands-on experience in an office environment and can handle administrative tasks. Customize your resume for the job: Tailor your resume to the specific job you are applying for. Research the company and the role to determine what skills and attributes are most important, and emphasize these in your resume. Use a functional or skills-based resume format: If you don't have a lot of experience, consider using a functional or skills-based resume format instead of a chronological format. This will allow you to highlight your skills and abilities, rather than your work history.

Compare Your Administrative Assistant Resume to a Job Description:

• Identify opportunities to further tailor your resume to the Administrative Assistant job
• Improve your keyword usage to align your experience and skills with the position
• Uncover and address potential gaps in your resume that may be important to the hiring manager

Related Resumes for Administrative Assistants:

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Administrative Assistant Resume Examples and Templates for 2024

Administrative Assistant Resume Templates and Examples (Download in App)

Most popular administrative assistant resumes.

• Medical Administrative Assistant
• Accounting Administrative Assistant
• Financial Administrative Assistant
• Receptionist
• Office Assistant
• Executive Assistant
• Office Manager
• Resume Text Examples
• How To Write a Administrative Assistant Resume
• Entry-Level
• Senior-Level

Medical Administrative Assistant Resume Example

Accounting Administrative Assistant Resume Example

Financial Administrative Assistant Resume Example

Clerical Resume Example

Receptionist Resume Example

Office Assistant Resume Example

Executive Assistant Resume Example

Office Manager Resume Example

Administrative Assistant Text-Only Resume Templates and Examples

Jane Doe (123) 456-7890 | [email protected] | 123 Address Rd, Anywhere, USA

Recent college graduate with a background in business administration. Passionate about providing peerless service to both internal and external customers.

• Bookkeeping and accounting software
• Customer service
• Microsoft Office Suite
• Written and verbal communication

Job Experience

Admissions Office Receptionist , College Office of Admissions , New York, NY | August 2016 to December 2019

• Greeted prospective students, provided paperwork, scheduled tours, and coordinated interviews with admissions counselors
• Answered phones from prospective students and their families, providing information about application status and transferring calls as needed
• Processed student information, including sorting mail and entering data received into the applicant management system

Customer Service Representative , ABC Call Center , New York, NY | Summers 2014 to 2019

• Answered phones in a call center environment, speaking with customers nationwide to help solve product and service challenges
• Successfully addressed customer complaints to resolve service problems including shipping delays, incorrect shipments, and damaged products
• Named “Employee of the Month” in June 2019 due to excellent customer satisfaction ratings

Bachelor of Business Administration , The Ohio State University , Columbus, OH | August 2015 to December 2019

• Academic experience in finance, accounting, communication, and statistics

Jane Smith (123) 456-7890 | [email protected] | 123 Address Rd, Anywhere, USA

Administrative Professional with nearly a decade of experience supporting marketing and advertising operations at both Fortune 500 firms and startups.

Professional Experience

Administrative Assistant, Marketing Department, LMN Major Media Corp, New York, NY | August 2015 to Present

• Support the marketing department personnel at all levels
• Schedule meetings and company events
• Print and prepare marketing materials for review and distribution
• Answer the phone for key executives and provide information to callers both in and outside the company
• Track marketing performance for key campaigns to relay to management teams
• Partner with HR to announce job openings both internally and externally and coordinate interviews

Executive Assistant, XYZ Tiny Marketing Firm, New York, NY | June 2013 to July 2015

• Provided comprehensive support to the CEO, including calendar management, visitor tracking, food ordering, and managing phone calls
• Coordinated with other departments to solicit necessary information, including financial presentations and marketing metrics
• Organized and scheduled executive travel, including international trips to multiple countries
• Typed meeting minutes during staff and board meetings

Associate of Arts — Business Administration, Broward College, Fort Lauderdale, FL

• Customer service, including answering phones, greeting guests, and providing facility tours
• Event planning and scheduling
• Office software including Adobe Acrobat and Microsoft Office

Bob Smith (123) 456-7890 | [email protected] | 123 Address Rd, Anywhere, USA

Administrative Professional with 10+ years of advancement and experience. Diligent and organized assistant with expert Microsoft Office skills and a strong service mindset.

Administrative Assistant Manager, ABC Financial Services Corp, New York, NY | April 2015 to Present

• Oversee administrative assistants in specific business units, including scheduling and time card reporting
• Answer phones, organize visitor information, and direct clients to appropriate groups
• Manage digital and physical filing systems for all departments
• Perform ongoing clerical duties such as managing supply inventory, preparing presentations, organizing meetings, and arranging executive travel
• Support marketing efforts by assembling and distributing print and email communications about upcoming campaigns

Administrative Assistant, DEF Hospital System, New York, NY | June 2009 to April 2015

• Greeted patients and their visitors and provided directions, information, and guidance
• Answered a multi-line phone system, quickly transferring callers to their desired department
• Maintained patient records while adhering to strict HIPAA privacy requirements
• Printed and distributed marketing materials, hospital flyers, and other information
• Prepared documents for health insurance billing, and coordinated with insurance providers for general inquiries as needed

Bachelor of Arts (BA) – English, The Ohio State University, Columbus, OH | 2009

• Digital and physical file maintenance
• Office software, including Microsoft Office and Adobe Acrobat
• Scheduling in Google Calendar and Microsoft Outlook

How To Write an Administrative Assistant Resume

Applying for a new job is exciting, and it is important to do everything possible to stand out. One key way to do that is by writing a strong resume. Your administrative assistant resume should show you have the technical and organizational skills to assist a potential employer. The information below reveals the secrets to crafting a great administrative assistant resume.

1. Write a dynamic profile summarizing your administrative assistant qualifications

The Profile section is where you give the hiring manager a concise summary of your skills and experience. It should highlight what makes you an excellent fit for the role and entice the manager’s interest so they keep reading. In most cases, indicate the number of years of administrative experience you have. You may also want to mention your past work environment (such as a health care office or small business) if it aligns with your goals. This is also a good place to include a short list of your technical proficiencies, such as Microsoft Office or Google Suite.

Senior-Level Profile Example

Administrative professional with over 10 years of advancement and experience. Diligent and organized assistant with expert Microsoft Office skills and a strong service mindset.

Entry-Level Profile Example

2. add your administrative assistant experience with compelling examples.

Being an administrative assistant is all about streamlining tasks and taking daily duties off your boss’s plate. This means your Experience section should focus on how you raised office efficiency or contributed to the business’s overall goals. For example, if you recognized the office’s calendar system was outdated and researched and presented better options to your manager, that shows you find solutions and take initiative.

Senior-Level Professional Experience Example

Administrative Assistant Manager ABC Financial Services Corp, New York, NY | April 2015 to present

Entry-Level Professional Experience Example

Admissions Office Receptionist College Office of Admissions, New York, NY | August 2016 to December 2019

3. Include administrative assistant-related education and certifications

Administrative assistants are often required to know a little about a lot. You may need to manage phone and email communication systems, keep track of your manager’s calendar, and maintain an inventory of office supplies that need to be ordered — all in a day. These skills can be hard to quantify, but you can use the Education and Certifications sections of your resume to show you took classes in Microsoft Excel and Access or obtained a certification in certain software.

• [Degree Name]
• [School Name], [City, State Abbreviation] | [Graduation Month and Year]
• Bachelor of Arts (BA) – English
• The Ohio State University, Columbus, OH | May 2009

Certifications

• [Certification Name], [Awarding Organization] | [Completion Year]
• Certified Administrative Assistant, National Career Certification Board | 2022

4. Include a list of skills and proficiencies related to administrative assistants

The Key Skills section allows a hiring manager to quickly tell if you meet the requirements for an administrative assistant position. Below are some of the common skills managers look for, so you can incorporate as many as are relevant to your experience and the job posting. If you have more than can fit in a brief list, sprinkle them in your Profile or Experience sections.

How To Pick the Best Administrative Assistant Resume Template

The best administrative assistant resume template focuses on your work experience and has room to list your technical and professional skills. Text should be in a clean and easy-to-read format, with headers and bullet points that allow quick scanning. Hiring managers only spend a few seconds on average per resume, so you need to catch their attention. In most cases, use separate sections for your Profile, Experience, Education, and Key Skills relevant to the job opening.

Frequently Asked Questions: Administrative Assistant Resume Examples and Advice

What are common action verbs for administrative assistant resumes -.

Listing your professional experience with bullets for your job duties lets you show an employer you’re ready for the position and can contribute to their success. But it can be difficult to come up with a unique action verb for each bullet point. To help you fill any gaps, we’ve compiled this list of common action verbs for administrative assistant roles.

How do you align your resume with a job posting? -

The Bureau of Labor Statistics is predicting a decline in open positions for administrative assistants over the next decade, so competition for the jobs posted is likely to be strong. Once you’ve found a specific job posting you want to apply for, increase your chances of an interview by tailoring your resume to it. Scan the position summary looking for key skills — managers often put them in bullet points — and add any that overlap with your expertise.

What is the best administrative assistant resume format? -

When looking at administrative assistant resume templates, you’ll notice a few formats to choose from. If you have prior administrative experience, a combination or reverse-chronological format is usually your best choice. But if you’re changing careers or applying for an entry-level position, a functional resume lets you focus more on key skills and other experiences, such as volunteer work .

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After you’ve put the finishing touches on your resume, don’t forget to write a cover letter. An administrative assistant cover letter template lets you emphasize your best qualifications and skills and can set you apart from other candidates. Use these examples to learn how to structure your cover letter and what to include.

Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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• How to Show That You Are Detail-Oriented on Your Resume Learn More
• How To Write a Resume Profile in Five Steps Learn More
• How to Turn Basic Duties Into Powerful Achievements on Your Resume Learn More
• How to Write a Resume Summary in Five Easy Steps Learn More

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• 11 Best Administrative Skills...

11 Best Administrative Skills for Your Resume (With Examples)

11 min read · Updated on February 15, 2024

Discover the top administrative skills to make your resume stand out

Having strong administrative skills means you're able to plan events and projects, manage time, and keep things organized and running like a well-oiled machine. It also means you come to the table with the ability to communicate and engage with the customers, clients, and stakeholders of a company. 

Though administrative skills are necessary for jobs like Administrative Assistants, Receptionists, and Office Managers, they also add value to virtually any position across the various industries you might find yourself employed in. Since they're highly valued by employers, it benefits you to ensure you highlight sought-after administrative skills on your resume. 

In this post, we cover:

What administrative skills are

Why administrative skills on resumes are important

Some of the most in-demand administrative skills for resumes

How to highlight administrative skills on resumes

Where to include administrative skills on resumes

Administrative skills defined

Administrative skills are a series of qualities that, when combined, allow you to help manage a business or department or run an office. They include both hard skills, like knowing how to use a specific software application, and soft skills, like communication and problem solving. Examples of essential administrative tasks might include communicating with employees, filing, running reports, calendar management, and answering client questions. 

Why administrative skills are important to employers

People with strong administrative skills tend to be reliable self-starters with the ability to organize and manage time well. With a diverse skill set, they're valued by employers because they help organizations to maintain productivity and keep things running smoothly - they're a cornerstone of a company's success.  Any successful business will not only have administrative staff with strong administrative skills on their resume, but will also have other employees throughout the organization that apply these types of skills in their various jobs.

Administrative skills are also some of the most transferable skills between industries and job types. Administrative skills required for a role in the marketing sector would be applicable and transferable to the energy sector, for example. 

What are some of the most in-demand administrative skills for resumes?

When it comes to administrative skills on resumes, there are many that can make you stand out to hiring teams. Here are 11 of the top administrative skills to consider for your resume, and why they're important. 

1. Communication

Communication - both verbal and written - is a daily requirement for virtually any position. Those in administrative positions often need to communicate in different forms with a variety of people, both internal and external to the business, from employees and executives to clients and contractors. 

2. Microsoft 365

We're all familiar with certain Microsoft 365 applications, like Microsoft Word and Outlook. However, those with solid technical administrative skills on their resume tend to be knowledgeable in how to use all applications in the suite, including Excel, PowerPoint, and OneDrive. 

3. Organization

With the many plates employees often have spinning all at once, it's vital they hone in on the administrative skill of organization. In fact, it's one of the most important administrative skills to ensure things run smoothly within a team, department, or business. When you're organized, you tend to have good time management and planning skills as well, which are also sought-after administrative skills on resumes. 

4. Problem solving

We're constantly solving problems every day, including at work. A good problem solver identifies the problem, proposes solutions, chooses the best solution, and implements the it. Strong problem solvers support business continuity, innovation, and inspiration, making it a highly valuable administrative skill on resumes.  

5. Scheduling

Though essentially all employees have to maintain their schedules, administrative positions, in particular, often have the daunting task of keeping up with several schedules at once. In addition to calendar management, Administrators often have to coordinate and schedule meetings, travel arrangements, and events for the teams or individuals they support, making scheduling a vital technical skill to have.  

6. Flexibility

Change is the only constant, as they say, which requires flexibility. Employees need to be flexible to successfully adapt to changing priorities, demands, and requests. Without flexibility, work can be more stressful and productivity can take a hit.  

7. Working well under stress

Tight deadlines, quick turnaround times, multiple requests, several projects all at once, and day-to-day tasks can feel like a lot for any employee. Being able to work well under stress is necessary to stay on top of things without becoming overwhelmed, which can slow things down. When you work well under stress, you also tend to be good at multitasking, another valuable administrative skill. 

8. Customer service

For positions that are customer and client facing, strong interpersonal and customer service skills are necessary administrative skills. This is especially true for service and support-oriented positions. 

9. Teamwork

Though administrative professionals tend to be on point to keep things operating as needed, they do so as part of a team. The same goes for individual contributors who, while being responsible for their own tasks and activities, contribute to the department and generally work as part of a team to accomplish department and organizational goals and objectives. 

10. Detail orientation

When you're managing calendars, sharing business information, planning events, or drafting presentations, you must pay attention to the details to ensure accuracy and efficiency. Mistakes in these areas can be costly - if not in terms of dollars, in terms of added stress and lost time. As such, employers want to know they can trust you to adequately cross all the t's and dot all the i's when they hire you to do a job, making attention to detail an in-demand administrative skill.    

11. Event coordination

Administrative professionals, in particular, are often responsible for planning events of varying sizes. Coordinating company events, holiday parties, staff meetings, and more can all fall under the administrative umbrella. What's great about highlighting event coordination skills is that you're showing several other administrative skills at the same time, including organization, communication, multitasking, collaboration, and problem-solving.

Additional administrative skills for resumes 

The above list is just a launching point to help you get started with your own list of administrative skills to include on your resume. Below are some additional hard and soft skills often found on administrative resumes to provide even more inspiration.

Administrative hard skills for resumes

Office equipment use

Database management

Videoconferencing

Expense reporting

Google Docs

File management

Administrative soft skills for resumes

Decision-making

Interpersonal skills

Prioritization

Active listening

Critical thinking

Open-mindedness

How to highlight administrative skills on your resume

Make a list of your administrative-related skills and accomplishments. Using this post as inspiration, sit down and thoughtfully list all of the administrative skills you possess. From there, make a list of all of the administrative duties and responsibilities you've held, as well as any work accomplishments related to administrative skills you've applied or positions you've held. 

Refer to the job description. Review the job description you're interested in and highlight any administrative skills and experience required. Then, compare that to the list you created based on your work history. Be sure your resume includes the administrative skills and experience you have that align with the job description. This is a great way to incorporate keywords into your resume to pass an employer's applicant tracking system , or ATS, and grab the attention of hiring managers.

Showcase soft and hard (technical) skills throughout your resume. For maximum benefit, highlight both hard and soft administrative skills throughout your resume. Hard skills are measurable and learned skills, whereas soft skills are intangible and difficult to measure, though vital for job success. We discuss where and how to include hard and soft skills in the next section. 

Highlight soft skills through on-the-job accomplishments and achievements. Unlike with technical skills, you don't want to merely list soft skills on your resume. Instead, you want to show off your soft skills through the achievements you choose to highlight. For example, consider the following:

Oversaw and coordinated a 5-hour corporate event for 1,000 employees, showcasing the executive team and highlighting employee achievements and milestones for 2023

This achievement highlights organization, time management, attention to detail, critical thinking, and creativity administrative soft skills, to name a few. 

Where to highlight administrative skills on your resume

Now that you know how to come up with administrative skills to include on a resume, where can you incorporate them? Any of the following are excellent options:

Resume Summary

Skills or core competencies section.

Experience section

Certifications section

Additional sections.

Your resume summary , that sits just below your contact information, is where you can pack a punch to entice resume readers to keep reading. Here are a couple of examples of how to include administrative skills in your resume summary:

Administrative professional example

Administrator with over 5 years of experience working with C-suite executives to navigate organizational challenges and provide solutions to maintain business continuity and operations. Managed up to 15 calendars at one time using effective scheduling, time management, and organizational skills. 

What are some of the administrative skills this summary speaks to? How about:

Communication

Organization

Problem solving

Time management

Stress management

Multitasking

Non-administrative individual contributor example

Focused engineering professional with 10 years of experience in the oil & gas sector. Leverages solid problem-solving skills to address concerns in high-stakes environments, with the flexibility required to adjust priorities and maintain productivity. Organized and led a $2M pipeline construction project to upgrade pipeline requirements, meeting current industry standards. 

Some of the administrative skills that this summary highlights include:

Prioritizing

Flexibility

Attention to detail

It can be beneficial to include a Core Competencies section just below your resume summary to showcase your technical skills, as well pertinent soft skills. For example:

Core Competencies

Customer Service | Microsoft 365 | Quickbooks | Research | Scheduling   |   Enterprise Resource Planning (ERP) | Oracle Applicant Tracking System | Certified Administrative Professional (CAP) | Event Coordination

Alternatively, the hard skills listed could all also go under a Technical Skills section near the end of your resume:

Technical Skills

Enterprise Resource Planning (ERP)   |   Microsoft 365   |   Quickbooks   |   Research   |   ATS Proficiency   |   Event Coordination   |   Scheduling

Avoid being repetitive and listing the same skills in both a Core Competencies and Skills section - only choose one of the two if you don't have different skills to include in each list.

Work Experience section

Another section to highlight your stellar administrative skills is in the Work Experience section. Here's an example that showcases focus, stress management, communication, filing, organization, switchboard management, time management, and more, all in just three bullet points!

Receptionist

ABC Company, Houston, TX

July 2021 - Present

Managed switchboard for three office buildings housing over 750 employees

Answered client questions regarding products and services, handling a high call volume of 40 to 50 calls per day

Spearheaded development of a new filing system for improved organization of client cases related to issues and concerns

If you hold any administrative-related certifications, you can choose to include them in a Certifications section on your resume. Relevant certifications not only showcase acquired administrative skills and knowledge, but also indicate your dedication to professional development. 

Examples of in-demand administrative certifications are:

Microsoft 365

Certified Administrative Professional (CAP)

Administrative Assistant Certification (CAA)

Microsoft Office Specialist Certification (MOS)

Certified Associate in Project Management (CAPM)

Professional Administrative Certification of Excellence (PACE)

Finally, some might choose to highlight administrative skills on their resume by including additional sections, such as:

Volunteer Work

Hobbies & Interests

Extracurricular Activities

Special Projects

Including additional sections on a resume can benefit those who have gaps in administrative work experience, skills, or education.

Top tip: why not check out our Office Administrative Assistant resume example ?

Administrative skills = valuable assets for any resume

Whether you're applying for an administrative position or any other type of position, administrative skills on resumes add value and tend to stand out to hiring managers. Now, you're equipped with some of the most in-demand administrative skills to include on your resume, as well as advice on how and where to incorporate them. With these tips, you'll be landing those interviews in no time! 

Are you representing administrative skills on your resume appropriately? Why not submit it for a free resume review to find out?

Recommended reading:

How to Use a Reverse Chronological Resume Format

How to Check if My Resume is ATS-Friendly for Free

How to Show Promotions on a Resume (with Examples)

Related Articles:

Do Hiring Managers Actually Read Cover Letters?

How to Create a Resume With No Education

Why You Lose When You Lie on Your Resume: Learning From Mina Chang

See how your resume stacks up.

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Administrative Assistant Resume Examples For 2024 (20+ Skills & Templates)

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Looking to score a job as an Administrative Assistant?

An awesome resume is going to be key. This guide is your one-stop-shop for writing a job-winning Administrative Assistant resume using our proven strategies, skills, templates, and examples.

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that Administrative Assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Administrative Assistant Resume
• The Best Skills To Include On An Administrative Assistant Resume

How To Write A Job-Winning Administrative Assistant Resume Summary

How to write offer-winning administrative assistant resume bullets.

• 3 Administrative Assistant Resume Examples

The 8 Best Administrative Assistant Resume Templates

Here's the step-by-step breakdown:

Administrative Assistant Resume Overview: What To Know To Write A Resume That Wins More Job Offers

What do companies look for when they're hiring an Administrative Assistant?

When hiring an administrative assistant, companies seek candidates who possess a range of skills and qualities. Firstly, organizational skills are essential, as administrative assistants need to manage multiple tasks and prioritize their workload effectively. Attention to detail is also important to ensure that all tasks are completed accurately and on time. Strong communication skills, both in writing and verbally, are necessary to interact with colleagues, clients, and customers. Proficiency in using computers and various software programs is a must for administrative assistants.

Administrative Assistants also need to be able to manage their time effectively, handle competing demands, and adapt to changing situations in a fast-paced work environment. Additionally, they should be friendly, approachable, and professional while maintaining confidentiality and discretion when handling sensitive information. In summary, administrative assistants must work independently, be self-motivated, and able to handle a variety of tasks efficiently and accurately.

Your resume should show the company that your personality and your experience encompasses all of these things.

Additionally, there are a few best practices you want to follow to write a job-winning Administrative Assistant resume:

• Tailor your resume to the job description: Match your skills and experience to the requirements listed in the job ad.
• Use keywords: Include industry-specific keywords and terms related to account management to make your resume more searchable.
• Showcase your soft skills: Soft skills such as communication, problem-solving, and adaptability are essential for administrative assistants. Highlight these skills in your resume.
• Use specific language: Use action verbs and specific language to describe your experience and achievements. For example, instead of saying “managed calendars,” say “coordinated and managed calendars for a team of executives.”
• Highlight your technical skills: Administrative assistants need to have proficiency in various software programs and tools, such as Microsoft Office and scheduling software. Highlight your proficiency in these areas.
• Use specific metrics to quantify your accomplishments: Whenever possible, include quantifiable achievements, such as “increased efficiency by 30% through the implementation of a new filing system.”
• Keep it concise: Limit your resume to one or two pages and use bullet points to make it easy to read.
• Proofread your resume: Check for spelling and grammar errors, as well as consistency in formatting (I recommend Hemingway App ).

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Administrative Assistant Skills To Include On Your Resume

Keywords are one of the most important factors in your resume. They show employers that your skills align with the role and they also help format your resume for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan resumes for keywords and qualifications and make it easier for the employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized resume. There are two ways to find the right keywords:

1. Leverage The 20 Best Administrative Assistant Keywords

The first is to leverage our list of the best keywords and skills for an Administrative Assistant resume.

These keywords were selected from an analysis of real Administrative Assistant job descriptions sourced from actual job boards. Here they are:

• Communication
• Organization
• Correspondence
• Presentations
• Time Management
• Ability to prioritize
• Problem Solving
• Meet Deadlines

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Resume And Target Role

The second method is the one I recommend because it's personalized to your specific resume and target job.

This process lets you find the exact keywords that your resume is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your updated administrative assistant resume
• Open a copy of your target administrative assistant job description
• Head over to ResyMatch.io
• Copy and paste your administrative assistant resume on the left and then do the same for the job description on the right
• Hit scan and review the results

ResyMatch is going to scan your resume and compare it to the target job description. It's going to show you the exact keywords and skills you're missing as well as share other feedback you can use to improve your resume.

Here's a video walking through this whole process:

Employers spend an average of six seconds reading your resume.

If you want to win more interviews and offers, you need to make that time count. That starts with hitting the reader with the exact information they're looking for right at the top of your resume.

Unfortunately, traditional resume advice like Summaries and Objectives don't accomplish that goal. If you want to win in today's market, you need a modern approach. I like to use something I can a “Highlight Reel,” here's how it works.

Highlight Reels: A Proven Way To Start Your Resume And Win More Jobs

The Highlight Reel is exactly what it sounds like.

It's a section at the top of your resume that allows you to pick and choose the best and most relevant experience to feature right at the top of your resume.

It's essentially a highlight reel of your career as it relates to this specific role! I like to think about it as the SportsCenter Top 10 of your resume.

The Highlight Reel resume summary consists of 4 parts:

• A relevant section title that ties your experience to the role
• An introductory bullet that summarizes your experience and high level value
• A few supporting “Case Study” bullets that illustrate specific results, projects, and relevant experience
• A closing “Extracurricular” bullet to round out your candidacy

For example, if we were writing a Highlight Reel for an administrative assistant role, it might look like this:

You can see how the first bullet includes the administrative assistant job title, the years of experience this candidate has, and it wraps up with a value-driven pitch for how they've helped companies in the past.

The next two bullets are “Case Studies” of specific results they drove at their company. Finally, their last bullet focuses on a volunteering stretch project that led to some amazing results.

This candidate has provided all of the info any employer would want to see right at the very top of their resume! The best part is, they can customize this section for each and every role they apply for to maximize the relevance of their experience.

Here's one more example of an administrative assistant Highlight Reel:

While the content in this example is related to the legal industry, you can see how the bullet points related to an administrative assistant role, and it has all the elements of a great Highlight Reel (especially the emphasis on measurable outcomes and results!).

If you want more details on writing a killer Highlight Reel, check out my full guide on Highlight Reels here.

Bullets make up the majority of the content in your resume. If you want to win, you need to know how to write bullets that are compelling and value-driven.

Unfortunately, way too many job seekers aren't good at this. They use fluffy, buzzword-fill language and they only talk about the actions that they took rather than the results and outcomes those actions created.

If you apply this framework to each of the bullets on your resume, you're going to make them more compelling and your value is going to be crystal clear to the reader. For example, take a look at these resume bullets:

❌ Responsible for managing office supplies for all staff. 

✅  Managed office supplies, reducing costs by 10% through effective budgeting and vendor negotiation.

The second bullet makes the candidate's value  so much more clear, and it's a lot more fun to read! That's what we're going for here.

That said, it's one thing to look at the graphic above and try to apply the abstract concept of “35% hard skills” to your bullet. We wanted to make things easy, so we created a tool called ResyBullet.io that will actually give your resume bullet a score and show you how to improve it.

Using ResyBullet To Write Crazy Effective, Job-Winning Resume Bullets

ResyBullet takes our proprietary “resume bullet formula” and layers it into a tool that's super simple to use. Here's how it works:

• Head over to ResyBullet.io
• Copy a bullet from your administrative assistant resume and paste it into the tool, then hit “Analyze”
• ResyBullet will score your administrative assistant resume bullet and show you exactly what you need to improve
• You edit your bullet with the recommended changes and scan it again
• Rinse and repeat until you get a score of 60+
• Move on to the next bullet in your administrative assistant resume

Let's take a look at how this works for the two resume bullet examples I shared above:

First, we had, “Responsible for managing office supplies for all staff.” 

ResyBullet gave that a score of 10/100.  It is a little short, and it's missing relevant details, compelling language and measurable outcomes:

Now, let's take a look at our second bullet,  “Managed office supplies, reducing costs by 10% through effective budgeting and vendor negotiation.”

ResyBullet gave that a 71 / 100. Much better! This bullet had more content focused on the specific criteria the hiring team is looking for. We can see that they reduced costs by 10%, and we see what methods they implemented to generate those results:

Now all you have to do is run each of your bullets through ResyBullet, make the suggested updates, and your resume is going to be jam packed with eye-popping, value-driven content!

And if you want to learn more about the underlying strategies behind writing great resume bullets, check out this guide.

3 Administrative Assistant Resume Examples For 2023

Now let's take a look at all of these best practices in action. Here are three resume examples for different situations from people with different backgrounds:

Administrative Assistant Resume Example #1: A Traditional Background

Administrative Assistant Resume Example #2: A Non-Traditional Background

For our second administrative assistant resume example, we have a candidate who has a non-traditional background. In this case, they are coming from a legal background and highlight their transferrable skills.  Here's an example of what their resume might look like when applying for administrative assistant roles:

Administrative Assistant Resume Example #3: Administrative Assistant with a Resume Gap

For our third administrative assistant resume example, we have a candidate who has 10+ years of experience, and is looking to re-enter the workforce after a 2+ year gap. Here's an example of what their resume might look like:

At this point, you know all of the basics you'll need to write an administrative assistant resume that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with our ResyBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

Just click any of the templates below to start building your resume using proven, recruiter-approved templates:

Key Takeaways To Wrap Up Your Job-Winning Administrative Assistant Resume

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning administrative assistant resume:

• Start with a proven resume template from ResyBuild.io
• Use ResyMatch.io to find the right keywords and optimize your resume for each administrative assistant role you apply to
• Open your administrative assistant resume with a Highlight Reel to immediately grab your target employer's attention
• Use ResyBullet.io to craft compelling, value-driven bullets that pop off the page
• Compare the draft of your administrative assistant resume to the examples on this page to make sure you're on the right path
• Use a tool like HemingwayApp to proofread your resume before you submit it

If you follow those steps, you're going to be well on your way to landing more administrative assistant interviews and job offers.

Laura Lorta

Laura is an Editor at Cultivated Culture. She transitioned from teaching into the world of content so she's no stranger to career pivots. She also has a bachelors in Entrepreneurship and a Masters in Curriculum & Instruction / Bilingual Education. She currently shares job search advice to help people like you land jobs they love without applying online.

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Top 10 Administrative Assistant Resume Summary Examples

In today’s competitive job market, a well-crafted summary can make all the difference in landing your dream administrative assistant position.

In this guide, we have curated the top 10 examples of administrative assistant summaries to help you effectively showcase your skills, experience, and qualifications.

Whether you’re an experienced administrative professional or just starting your career, these examples will provide you with valuable insights and inspire you to create a compelling summary and profile.

Let’s dive into the top 10 administrative assistant summary examples and gain the inspiration and techniques needed to craft an outstanding introduction that will propel your career forward.

10 Summary Examples for Administrative Assistant Resume

Tips for Writing a Great Administrative Assistant Resume Summary Statement

• Be Concise and Specific : Your summary should be a brief yet comprehensive statement that highlights your experience and skills. Aim for 3-4 sentences.
• Highlight Key Skills : Mention the essential skills for an administrative assistant, such as organizational abilities, communication skills, and proficiency in office software.
• Showcase Experience : Include your years of experience in the role and any specialized experience that’s relevant to the job you’re applying for.
• Emphasize Achievements : Highlight any specific achievements or contributions that demonstrate your ability to excel in the role.
• Tailor to the Job Description : Customize your summary to align with the job description. Use keywords and phrases from the job posting.

Key Takeaways

A well-crafted resume summary statement can set you apart from other candidates by succinctly highlighting your most relevant skills, experiences, and achievements. Remember to tailor your summary for each job application, ensuring it aligns closely with the job description and showcases your unique qualifications.

• 12 Entry-Level Administrative Assistant Resume Summary Examples
• 5 Senior Administrative Assistant Resume Summary Examples
• Top 20 Administrative Assistant Resume Objective Examples
• Summary of Qualifications for Administrative Assistant Resume

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5 Real Entry-Level Admin Assistant Resume Examples That Worked in 2024

• Entry-Level Administrative Assistant (Admin Asst)
• Entry-Level Admin Asst 2
• Entry-Level Admin Asst 3
• Entry-Level Admin Asst 4
• Entry-Level Admin Asst 5
• Entry-Level Administrative Assistant Resume Writing 101

You assist more experienced administrative assistants with office tasks like entering data, making spreadsheets, taking calls, and managing files. You might also organize information for presentations.

But how should you document and present your administrative qualifications for an AI cover letter and resume that stand out ? How can you leverage your past experiences to break into your dream role?

We’ll get there in no time with these five entry-level administrative assistant resume templates and a great tool to check your resume ready to lead you down the path to success!

Entry-Level Administrative Assistant Resume

or download as PDF

Why this resume works

• Now, don’t be unrealistic and add every office program that exists, but don’t undermine the ability to learn. Add all office tools that you can use at a basic level. After all, learning on the job never hurts anyone.

Entry-Level Administrative Assistant 2 Resume

Entry-Level Administrative Assistant 3 Resume

Entry-Level Administrative Assistant 4 Resume

Entry-Level Administrative Assistant 5 Resume

Related resume examples

• Executive Administrative Assistant
• Medical Administrative Assistant
• Senior Administrative Assistant
• Administrative Assistant II
• Administrative Assistant

What Matters Most: Your Skills & Experience Sections

It’s time for your balancing act! A good mixture of soft and hard skills is essential to snag your first administrative assistant role: You’ll need to communicate with people while maintaining flawless records and appointment calendars.

List all your skills with a technical and profession-specific edge—instead of saying “documentation,” angle things in your favor with “financial reporting.” Whenever possible, include skills that demonstrate your fit with the job environment: Will you be assisting with budget documentation or social service phone calls?

The skills themselves should be specific, too! If you use a certain type of software, list an example by name.

9 best entry-level administrative assistant skills

• MS PowerPoint
• Google Sheets
• Calendar Organization
• Phone Support
• Data Analysis
• Statistical Reporting
• Time Management

Sample entry-level administrative assistant work experience bullet points

Now that you’ve shown that you have a good toolkit in your hands, it’s time to tell recruiters how you’ve successfully helped prevent mishaps with your attention to detail. Or maybe you helped dramatically increase event attendance with seamless scheduling and follow-up calls!

Wherever you’ve created positive outcomes using skills that overlap with administrative roles, like record keeping or time management, there’s an opportunity for a good experience point. Since you’re starting out, you can reference college or internship experiences that apply.

To make each point more credible, back it with quantifiable data! You want metrics for the positive impact you left while assisting others with their itineraries or schedules.

Here’s what we mean:

• Gathered investment data to track student portfolio performance with a 93% accuracy rate
• Planned, optimized, and maintained work systems and procedures, reducing manual work hours by 7 per week
• Converted 1,263 customers to sign up for a new loyalty program, exceeding targets of 800 sign-ups
• Systematized corporate records, including the drafting and processing of 16 resolutions and contributing to a team productivity increase of 14%
• Organized bi-weekly meetings with local financial investment leaders as guest speakers, elevating program engagement by 17%

Top 5 Tips for Your Entry-Level Administrative Assistant Resume

• Read over those examples again and consider how experiences from school or an unrelated job role might reinforce your qualifications as an entry-level administrative assistant. How did your presentation materials increase engagement? Did your organized nature prevent scheduling conflicts?
• Administrative assistants mesh with all kinds of work environments—medical, financial, event planning, and more. After all, most professions need help with calendars and paperwork organization! Just remember to tailor your examples to the field you’re applying in.
• It’s easy to get swept away with color on your resume template , but you want it to look as tidy and professional as your voice sounds when you answer the phone! Stick with minimal, understated color usage and maintain high contrast.
• One of the most desirable traits in an administrative assistant role is efficiency, so show that you can convey information quickly and smoothly by keeping your bullet points brief.
• If you’re looking for more qualifications to flesh out your entry-level resume, you can always include additional courses alongside your Business Administration degree, such as Financial Accounting or Principles of Management. Bonus points if you gained some certificates at the end!

Look for universally-beneficial skills like communication, organization, and customer service. Then pin down the metrics for how those skills positively impacted your past role.

Remember that notable student club you chaired? How about that social media outreach project you volunteered for? Both involved organization, scheduling, and data entry—so give them a spot to shine!

Just a page! Any longer, and recruiters won’t be nearly as interested. Besides, you don’t want to water down your resume with filler points. Keep it efficient just as you would on the job.

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• • Provided administrative support to C-level executives, managing schedules, travel arrangements, and correspondence, resulting in a 30% increase in executive productivity.
• • Coordinated and organized corporate events and meetings, ensuring all logistics were handled efficiently and effectively.
• • Implemented a new digital filing system, reducing document retrieval time by 40% and improving office organization.
• • Handled confidential information with discretion, maintaining a high level of trust and professionalism.
• • Assisted in budget preparation and expense tracking, helping reduce office costs by 15% through careful financial management.
• • Managed office supplies and inventory, ensuring timely procurement and cost-effective purchasing decisions.
• • Supported senior management with daily administrative tasks, including calendar management, meeting coordination, and travel planning.
• • Streamlined office operations by implementing new procedures, improving workflow efficiency by 25%.
• • Acted as a liaison between departments, facilitating communication and collaboration across the organization.
• • Prepared reports, presentations, and documents for executive meetings, ensuring accuracy and professionalism.
• • Trained and mentored junior administrative staff, fostering a collaborative and productive office environment.
• • Managed office logistics, including scheduling, supplies, and vendor relations, ensuring smooth daily operations.
• • Assisted HR with onboarding new employees, facilitating training sessions, and maintaining employee records.
• • Coordinated travel arrangements and itineraries for staff, ensuring cost-effective and efficient travel plans.
• • Developed and maintained an organized filing system, improving document accessibility and office efficiency.

17 Administrative Assistant Resume Examples & Guide for 2024

Your administrative assistant resume must showcase your organizational skills. Highlight your ability to manage schedules and coordinate meetings efficiently. Demonstrate on your resume your competence with office software and technology. Employers value administrative assistants who can handle correspondence and database management with ease.

All resume examples in this guide

Senior Administrative Assistant

Entry-Level Administrative Assistant

Administrative Assistant No Experience

Construction Administrative Assistant

Dental Administrative Assistant

HR Administrative Assistant

Medical Administrative Assistant

Real Estate Administrative Assistant

Sales Administrative Assistant

School Administrative Assistant

Temporary Administrative Assistant

Administrative Assistant Ii

Executive Administrative Assistant

Administrative Associate

Administrative Coordinator

Administrative Assistant Receptionist

Resume guide, administrative assistant resume sample.

Resume format

Resume experience

Resume with no experience

Hard and soft skills

Certifications and education

Resume summary

Additional sections

In conclusion

By Experience

In your role as administrative assistant, where you juggle everything from PR and sales to event planning, light accounting, and even making sure the office has enough milk, setting boundaries is crucial.

With such a broad range of responsibilities, it's essential to establish clear limits early on to keep things manageable and ensure everything runs smoothly. This can be a tough task, but if you enjoy work that "makes sense," then being an AA is perfect for you.

Just like planning your daily tasks, crafting your administrative assistant resume is about ensuring everything comes together to show your skills and experience. This guide will help you create a resume that underlines your efficiency and attention to detail from start to finish.

Key takeaways

• Arrange your employment history and career development as an administrative assistant in reverse chronological order.
• Write a persuasive resume summary that emphasizes your top qualifications, approach to administrative duties, and notable accomplishments.
• Underscore both your technical abilities, such as mastery of office software and organizational tools, along with your strong communication and interpersonal skills.
• Emphasize the results of your work by using specific metrics, such as increased efficiency or cost reductions.
• Customize your resume for each role by matching your skills and experiences to the specific requirements of the administrative assistant position.
• Provide information about your education and any relevant certifications to showcase your qualifications and expertise.
• If you have limited work experience, focus on internships, personal projects, and volunteer work that demonstrate your administrative capabilities.

Creating a strong resume for administrative assistants is crucial. Let's go over how to best format it to demonstrate your skills and experience.

Here is an example of an administrative assistant resume to help guide you.

Noah Coleman

[email protected]  | @linkedin.com | San Francisco, California

Dedicated Executive Administrative Assistant with over 6 years of experience supporting senior leadership in dynamic environments. Skilled in managing calendars, coordinating travel, and organizing high-profile events. Known for a meticulous approach, strong organizational skills, and the ability to maintain confidentiality. Proven track record of working effectively with cross-functional teams and senior executives.

Shockwave Medical (Johnson & Johnson MedTech), New Brunswick, NJ

June 2022 - Present

• Provide direct administrative support to the Integration Leader, managing complex calendars, travel arrangements, and expense reports.
• Coordinate with the Integration Management Office (IMO) and other departments to facilitate smooth integration processes.
• Plan and organize leadership meetings, departmental events, and yearly calendar activities, ensuring seamless execution.
• Maintain and manage department materials, including organization charts and distribution lists, and support SharePoint repositories.
• Collaborate closely with team members and other Executive Assistants to enhance team operations and culture.

Administrative Assistant

BBVA Compass, Birmingham, AL

November 2017 – May 2022

• Managed executive calendars, scheduled meetings across different time zones, and coordinated travel logistics.
• Prepared detailed expense reports and maintained accurate records of transactions.
• Assisted in organizing large corporate events, including booking venues and coordinating catering services.
• Provided administrative support to the senior management team, ensuring efficient office operations.

Bachelor of Business Administration University of Alabama Graduated: 2017

Relevant Coursework

• Business Communication: Focused on effective business writing and interpersonal communication in a corporate setting.
• Certifications
• Certified Administrative Professional (CAP), International Association of Administrative Professionals (IAAP), 2018
• Microsoft Office Specialist, Microsoft, 2016
• Calendar Management
• Travel Coordination
• Expense Reporting
• Event Planning
• Data Management
• Microsoft Office Suite (Outlook, PowerPoint, Excel, Word)
• English (Fluent)
• Spanish (Intermediate)

How to format an administrative assistant resume

When you're putting together your resume as an administrative assistant, it's worth considering three main formats: reverse chronological, functional, and combination. Out of these, the reverse chronological format  usually works best for this type of role.

This format lists your work experience starting with your most recent job and working backwards, which helps to highlight your career growth and hands-on skills. It's perfect for anyone with a steady history in administrative roles, as it shows off your progression and relevant expertise.

Here’s a suggested order for your resume sections, which we’ll dive into:

• Summary/Objective
• Professional Experience

Recruiters prefer this layout because it's logical and easy to follow. Now, let’s get into the details.

Resume designs

• Maintain consistent margins  of about 1 inch for readability, and consider a two-column layout  for a sleek, professional look.
• Choose professional fonts  like Rubik or Lato, sized between 10 and 12 points, and use subtle colors  to underscore your skills.
• Keep your resume to one page  if you have less than 10 years of experience. If you are a senior professional with extensive experience, extending it to two pages  is acceptable.

Contact information

• Double-check that your name is spelled the same way everywhere in your application. Also, use the job title from the job listing on your resume. If it's "Executive Administrative Assistant," make sure that's exactly what you write to keep things clear and straightforward.
• Start your resume with a headline  to emphasize your main skills and experiences, a great strategy for standing out in the administrative field.
• Include a professional email address , and if your LinkedIn profile  is current, add the link.
• To comply with US resume standards  and prevent biases, don’t include a photo of yourself .

File format

• Name your resume file  clearly, like "NoahColeman_AdministrativeAssistant.pdf," to ensure it’s easy for recruiters to locate.
• Save your resume as a PDF  unless the job posting requests a different format. PDFs maintain formatting and are easily parsed by ATS .

If you already have a resume, you can check how it will be parsed by an ATS using our free AI-powered resume checker .

Is your resume good enough?

Drop your resume here or choose a file . PDF & DOCX only. Max 2MB file size.

Now, let's dive into one of the key sections of an administrative assistant resume—your work experience.

How to write your administrative assistant resume experience

Showcasing your professional background on an administrative assistant's resume is essential, as it highlights your real-world skills, builds credibility, and emphasizes your office management experience. It gives potential employers a clear picture of your proficiency in handling real-world administrative tasks. Focus on your key accomplishments, backing them up with measurable results, such as boosting office efficiency, streamlining processes, or improving communication.

Keep your resume clear and well-structured by using bullet points and listing your experience in reverse chronological order. Most importantly, customize your resume to align with the job requirements, demonstrating to the recruiter that you're the perfect fit for the role.

The right way to tailor your administrative assistant resume to the job description

When you tailor your resume to match the job description , you’re making sure your best qualifications stand out. This can really help you catch the hiring manager's eye. By zeroing in on the skills and experiences the employer values, you make it clear why you'd be a perfect match for the job. This is what’s called a targeted resume.

Here are some tips for creating a targeted resume :

• Carefully read the job description and incorporate the required skills and qualifications into your resume.
• Point out parts of your previous jobs that align with the job’s needs, such as expertise in scheduling, office management, or administrative software.
• Provide measurable results to demonstrate the impact of your work, like "improved office efficiency by 15%."
• Emphasize job titles and duties that closely match the position you're applying for, even if it means focusing on specific aspects of your past roles.

Here's an administrative assistant job offer we'll use to tailor our work experience section.

Role Responsibilities

• Maintains calendars; makes travel arrangements, schedules routine meetings, and completes expense reports for senior leaders
• Organizes meetings and visits (agenda, reservations, logistics), ensuring appropriate collection, generation, compilation and distribution of meeting materials
• Orders office supplies and arranges procurement of other departmental requirements. May manage relationships with vendors or service providers
• Creates, edits, and formats written material such as presentations, spreadsheets, and documents
• Develops and provides training on Pfizer’s administrative procedures and processes
• Competent in the use of business technologies required for the efficient conduct of meetings, including scheduling and running of teleconferences, videoconferences and face to face meetings
• Skilled in more advanced Business Technology tools and tasks such as developing and customizing Microsoft Office templates, maintaining departmental intranet sites, generating, analyzing and reporting survey money data
• Assists managers with coordinating interviews and logistics as needed.
• Manages logistical onboarding and offboarding for onsite and regional staff including contractors (e.g. systems and equipment)
• Maintains departmental online storage folders and distribution lists
• Actively administrates all assigned projects, implementing innovative alternatives to ensure achievement of desired outcomes. Provides advice and guidance to other administrative staff

Basic Qualifications

• High School diploma required
• Minimum 5 years administrative experience
• Excellent verbal and written communication skills. Highly proficient command of English language, grammar and basic applied business math are required

Preferred Qualifications

• Associate or bachelor’s degree preferred

Physical/Mental Requirements

• Demonstrated working knowledge and skills regarding general administrative functions: telephone, e-mail etiquette, MS Office, internet, expense reporting, travel arrangement, supply/equipment ordering
• Working knowledge and experience in supporting R&D executives and teams preferred
• Exemplary time management and prioritization skills. Ability to multitask in fast paced dynamic environment while demonstrating resourceful positive attitude and superior work ethic
• Strong sense of urgency and efficiency in completing work. Demonstrated ability to complete complex assignments independently, with high quality and speed, and superior problem-solving skills
• Ability to handle sensitive and confidential matters discretely and ensure confidentiality is maintained

Here's how we aligned this section with the role requirements.

• • Maintained calendars, schedules meetings, and arranges travel, reducing scheduling conflicts by 20%.
• • Organized meetings and events, improving efficiency by 15%.
• • Managed office supplies and vendor relationships, cutting costs by 10%.
• • Prepared presentations, spreadsheets, and documents, enhancing communication.
• • Developed training materials, boosting team efficiency by 25%.
• • Handled teleconferences and videoconferences, reducing setup time by 30%.

This resume addresses the job ad's key points by:

• Featuring comprehensive support for senior leaders, demonstrating strong organizational and administrative skills.
• Emphasizing event and meeting organization, resulting in a 15% increase in efficiency.
• Proving impact with metrics, such as reducing supply costs by 10% and improving team efficiency by 25%.
• Covering essential skills: managing calendars, arranging travel, preparing presentations, and handling teleconferences.
• Suggesting strong vendor management and cost-saving measures, key for maintaining budget efficiency and operational effectiveness.

Each bullet point should begin with an action verb and focus on results. This makes your contributions clear and impactful, particularly in administrative roles. We'll explore why this is a key part of your resume in the upcoming section.

How to quantify your experience on a resume

Adding numbers and results to your resume  is key because they show solid evidence of your success.

Focus on things like percentages, cost savings, or time saved, especially in areas like office management, travel planning, or resource use. This way, you’re quantifying your contributions and making your resume more compelling. For example:

• Saved 20% on office supplies by negotiating better deals with vendors.
• Reduced meeting preparation time by 30% through implementing a new scheduling system.
• Increased team productivity by 25% by streamlining administrative processes.
• Cut travel costs by 15% by organizing more efficient travel itineraries.
• Improved document retrieval speed by 40% by reorganizing the filing system.

No experience as an administrative assistant? You can still improve your resume. Learn how below.

How do I write an administrative assistant resume with no experience

Many administrative assistant positions only require a GED  or a high school diploma . However, the industry is becoming more competitive, so furthering your education can have significant benefits.

The role of an administrative assistant is expanding to include duties like writing website copy, managing social media, and even representing the boss in meetings. If you lack experience but still want to become an administrative assistant, consider the following steps:

To write an administrative assistant resume with no experience , focus on the following tips:

• Take courses in accounting, bookkeeping, or communication to develop your skills.
• Pursue a certificate program to learn valuable administrative skills.
• Consider further education, such as an associate or bachelor's degree, to qualify for higher-paying and more specialized roles.
• Network by interning , working as a receptionist, or doing temporary work  to make connections in the field.
• Opt for a functional resume format  to shine a light on your skills and educational achievements.
• Highlight technical skills  and familiarity with office software like Microsoft Office or Google Workspace.
• Emphasize transferable skills  gained from summer jobs or internships, such as organization or data entry.
• Mention any practical experience with administrative tasks, like scheduling or managing correspondence.

Resume objective for entry-level administrative assistants

For an entry-level administrative assistant resume, an objective statement is essential as it prioritizes your career ambitions and passion for starting in the field, even if your experience is limited.

To create a strong objective statement:

• State your career objectives or the specific administrative role you're targeting.
• Tailor it to the position and company, incorporating keywords from the job description to demonstrate that you align with their requirements.
• Emphasize key skills or qualifications to reassure hiring managers that you're a good match for the role.
• Explain how your abilities can benefit the company and contribute to its success.

Now, let’s look at an example of a successful objective statement :

Now that we've gone through your job history, let's dive into your skills as an administrative assistant.

How to list your hard and soft skills on your resume

It’s important to include both soft and hard skills in your administrative assistant application. Having a dedicated skills section on your resume  shows your technical expertise as well as your ability to work with others.

Here’s what to consider:

• Hard skills  refer to your technical capabilities acquired through training and experience, such as proficiency in office software, schedule management, and event coordination.
• Soft skills  reflect how you interact with people. These include communication, teamwork, and problem-solving skills.

Make sure to feature at least some of these specific skills in your resume:

Best hard skills for your administrative assistant resume

• Microsoft Office Suite proficiency
• Data entry competencies
• Advanced Excel skills
• Database management
• Schedule coordination
• File system management
• Accounting software
• Inventory management
• Budget preparation
• HR software knowledge
• Email management software
• Typing speed
• Experience with QuickBooks
• Records management
• Knowledge of CRM systems
• Presentation preparation
• Experience with Google Workspace
• Customer service software
• Project management tools
• Proficiency in cloud storage systems

HR professionals value interpersonal skills  highly. Incorporate them into other sections of your resume  such as the summary or experience sections, where they can be clearly illustrated and quantified. For example, you might highlight problem-solving skills with a statement like: "Resolved scheduling conflicts, enhancing overall office productivity by 15%."

Best soft skills for your administrative assistant resume

• Excellent communication
• Problem-solving abilities
• Organizational skills
• Time management
• Attention to detail
• Flexibility
• Ability to work under pressure
• Negotiation
• Confidentiality
• Customer service
• Multitasking
• Proactivity
• Dependability
• Conflict resolution

We've covered the important skills for an administrative assistant, so now let's look at certifications and education. These are great for spotlighting your commitment and industry knowledge.

How to list your certifications and education on your resume

When listing your education on your resume , be sure to emphasize the important administrative and technical skills you’ve gained. Tailor this section to match the job description , just like you do with your work history. Employers will look at it to make sure your education lines up with the skills you’re showcasing.

Important elements to include in your education section:

• Degree and field of study
• Name of the university
• Date of graduation
• Relevant courses
• Awards and honors

Here’s an example tailored to the job description you’re aiming for.

• • Completed coursework in Organizational Management, Communication, and Office Administration.
• • Graduated with honors and served as Vice President of the Administrative Club.

The administrative assistant education example stands out because it:

• Shows a Bachelor's Degree in Business Administration, which is perfect for this role.
• Includes all the details: degree, school, location, and dates.
• Displays relevant courses and activities, like Organizational Management and being Vice President of the Administrative Club.
• Mentions honors and proves academic excellence.

You can enhance this resume for administrative assistants by including a certifications section . Although not every AA role requires specific certifications, having them can elevate your credentials and open up more career opportunities.

Best certifications for your administrative assistant resume

• Certified Administrative Professional (CAP)
• Microsoft Office Specialist (MOS)
• Professional Administrative Certification of Excellence (PACE)
• Certified Executive Assistant (CEA)
• Google Workspace Certification

Education is set, so let's focus on your top administrative assistant strengths in a summary.

How to write your administrative assistant resume summary

The summary section  of an administrative assistant’s resume provides a quick but powerful overview of your career wins. Its goal is to grab the attention of hiring managers by focusing on the most important parts of your professional experience.

Here are some tips to make your resume summary stand out:

• Mention how many years you’ve worked in administrative support to showcase your experience.
• Display key skills for the job, like office management, scheduling, or communication.
• Utilize numbers to show the impact of your achievements and contributions.
• Tailor your summary to reflect the job description, making it clear why you’re an ideal fit for the role.

Check out this great example.

This summary is a great example because it shines a light on important administrative experience and accomplishments, showing the candidate’s impact in their past jobs. It combines strong action verbs and measurable results to emphasize the candidate’s proactive nature and success.

Take this approach to build a resume that grabs attention. Enhance your resume with Enhancv’s builder  to tailor your content and layout effortlessly.

Additional sections for an administrative assistant resume

Adding optional sections to your administrative assistant resume can give a fuller picture of your skills and personality, making you more attractive to potential employers. These sections can highlight your additional experiences and qualities. Here are some ideas:

• Volunteer work  and community involvement:  Features your dedication to community service and your support for various causes, reflecting strong ethical values.
• Passions: Adding hobbies and interests  can showcase your personality and interests outside of work, such as reading, hiking, or cooking, giving employers a sense of your well-rounded character.
• Professional memberships : Indicates your active participation in the administrative field and commitment to ongoing professional development, like memberships in groups such as the International Association of Administrative Professionals.
• Language skills : Including any additional languages you speak can underscore your ability to work with a diverse range of clients or in multicultural environments, which is especially valuable for companies with international operations.

Follow this guide's resume tips  to create an outstanding administrative assistant resume. Demonstrate your skills, experiences, and unique characteristics to engage hiring managers and advance in your administrative career.

Administrative Assistant resume examples

Explore additional administrative assistant resume samples and guides and see what works for your level of experience or role.

• The role of a Construction Administrative Assistant emerged from the construction sector. Therefore, trends in construction tend to influence the role and duties of a Construction Administrative Assistant.
• Familiarity with construction-related practices and terminologies is crucial. Knowledge of building regulations, safety codes, protocol management are valuable assets in this role. Make sure to highlight such skills on your resume to successfully navigate the application process.
• Focus on administrative tasks that have impacted construction projects. Many Construction Administrative Assistants come from administrative backgrounds. Therefore, emphasizing your administrative skills and the positive impacts made on construction projects or organizations can help.
• Avoid merely listing administrative skills. Try to demonstrate how these skills contributed to successful project results or company achievements. For instance, 'improved project timeline by…' or 'increased team efficiency through…' Follow the format 'skill, action, results'.

Many Dental Administrative Assistant roles have roots in dental healthcare, which has influenced their requirements and responsibilities. To apply for a Dental Administrative Assistant role successfully, consider the following suggestions:

• Expertise with dental line practices is essential. Having knowledge of dental terms, patient record management, handling appointments are important in this position. Highlight these skills during the application process.
• Pay attention to the healthcare experience that affects the dental organization. Administrative skills, when applied in a dental environment, can bring forth noticeable improvements. Make sure to reflect this in your resume.
• Avoid just listing your skills. Show how those skills have been useful in achieving results in a dental setup, like 'enhanced patient satisfaction by...', 'improved administrative procedures which led to …'. Following the 'skill, action, results' format would be advantageous.

A strong Human Resources department is crucial to all businesses, which is why a role like HR Administrative Assistant is so important. Here are some tips for when you apply:

• Understanding of HR practices and policies is key. Ability to handle employee records, manage recruitment logistics and assist in HR activities is critical. Incorporate such skills in your resume to enhance its effectiveness.
• Emphasize the HR and administrative background that contributes to company culture. Most HR Administrative Assistants have a background in HR or Admin. Make this your strength by highlighting in your resume how you have made a positive impact on an HR department and to the company as a whole.
• Move beyond simply listing HR skills. Showcase how they have led to improvements within the HR function. For example: 'improved recruiting process by...', 'Enhanced employee engagement through...'. Remember that a 'skill, action, results' approach works well here.

The Medical Administrative Assistant role is a crucial part of any healthcare system. To boost your chances when applying, consider the following tips:

• Knowledge of medical administrative practices is required. Skills such as handling patient records, coordinating appointments, and managing billing can set you apart. Highlight such skills in your resume to enhance its effectiveness.
• Focus on the medical experience that affects a healthcare system. A substantial number of Medical Administrative Assistants come from healthcare backgrounds. Show this in your resume by emphasizing your medical experiences and achievements.
• Instead of merely enumerating your skills, illustrate how they contributed to improved healthcare practices and patient satisfaction, like 'streamlined patient intake process by...', 'improved patient appointment system by...'. Adhere to the 'skill, action, results' approach for positive outcomes.

The Executive Administrative Assistant role heavily counts on your organizational and communication skills.

It's crucial to emphasize your experience with various communication tools and administrative software, presenting how they boosted your efficiency.

Detail your project coordination experience and how it enhanced the executive's productivity. Use concrete numbers whenever possible to highlight the impact.

Demonstrate your problem-solving skills, showing how you successfully mitigated crises or proactively prevented issues from arising.

Showcase your time management skills, emphasizing their role in successfully managing the executive's complex schedule.

Indicate soft skills like adaptability and diplomacy, translating these into tangible results in the organization.

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Administration Assistant Resume Examples

Are you looking for tips on how to write a standout Administration Assistant resume? You’ve come to the right place! This guide provides you with resume writing advice and examples to help you create a resume that ensures you stand out from other Administration Assistant applicants. Whether you’re new to the job market or have been working in the field for years, you’ll find useful guidance and sample resumes to help you craft a resume that highlights your best qualities and experience. With the right resume, you can land the Administration Assistant job of your dreams.

If you didn’t find what you were looking for, be sure to check out our complete library of resume examples .

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Administration Assistant

123 Main Street | Anytown, USA 99999 | Phone: (123) 456-7890 | Email: [email protected]

Motivated and organized Administration Assistant offering 10+ years’ experience providing efficient, organized support to corporate executives and directors. Expertise in calendar management, event planning and travel arrangements. Skilled in database management and data entry. Proven record of providing exemplary service to employers and internal stakeholders.

Core Skills :

• Calendar Management
• Event Planning
• Database Management
• Travel Arrangements
• Excellent Organizational Skills
• Outstanding Written and Verbal Communication
• Quick Problem Solver

Professional Experience :

Administration Assistant, Hewlett- Packard 2018- Present

• Manage and maintain executive calendars, arrange travel and coordinate appointments.
• Track and maintain daily time- sensitive documents and emails.
• Perform data entry, manage database and prepare reports.
• Lead special projects from initiation to completion.
• Develop and maintain effective communication with internal stakeholders.

Administrative Assistant, Microsoft 2009- 2018

• Facilitated internal and external meetings, conference calls and webcasts.
• Assisted with various administrative tasks including filing, copying, ordering supplies and preparing documents.
• Maintained office equipment and managed vendors.
• Oversaw projects and provided assistance with daily operations.

Education :

Bachelor of Science in Business Administration, University of California, Los Angeles 2005- 2009

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Administration Assistant Resume with No Experience

Enthusiastic and organized Administration Assistant with a passion for providing outstanding customer service. Highly motivated to learn new skills and eager to take on new challenges.

• Exceptional communication and interpersonal skills
• Attention to detail
• Proficient in Microsoft Office Suite
• Time management
• Organizational skills

Responsibilities

• Greeting visitors, handling incoming and outgoing calls
• Assisting with administrative tasks such as filing, scanning documents, writing letters, and ordering supplies
• Managing calendar, scheduling meetings, and travel arrangements
• Providing customer service and responding to inquiries
• Maintaining accurate and organized records
• Processing invoices, orders, and payments

Experience 0 Years

Level Junior

Education Bachelor’s

Administration Assistant Resume with 2 Years of Experience

An organized and efficient Administration Assistant with two years of experience providing efficient administrative support to various departments. Excellent communication, problem- solving, organizational, and time- management skills. Proven ability to multitask while meeting all deadlines and providing high- quality customer service. Ready to take on new challenges and help any team succeed.

• Excellent communication skills
• Problem- solving abilities
• Time- management
• Customer service
• Multi- tasking

Responsibilities :

• Answering phone calls and directing them to the appropriate departments
• Responding to customer inquiries, requests and complaints
• Organizing and scheduling meetings and events
• Data entry and database management
• Maintaining office supplies and equipment
• Filing documents and paperwork
• Managing emails and calendars
• Preparing reports and presentations
• Assisting with accounting and payroll tasks

Experience 2+ Years

Administration Assistant Resume with 5 Years of Experience

Dynamic and organized Administrative Assistant with 5 years of experience managing a range of administrative tasks, including scheduling, coordinating events, and providing customer support. Able to multitask and prioritize workload to ensure timely completion of projects. Excellent communication and interpersonal skills with the ability to build relationships with customers, peers, and vendors.

• Exceptional organizational skills
• Problem- solving capabilities
• Proven ability to work independently
• Excellent customer service
• Solid computer proficiency
• Proficient in Microsoft Office
• Managed daily operations to ensure efficient functioning of the office
• Assisted customers with inquiries and complaints
• Scheduled and organized meetings, conferences, and events
• Created documents, spreadsheets, and presentations
• Handled confidential documents and reports
• Tracked and maintained records of office activities
• Monitored office supplies and placed orders when needed
• Ensured that office areas are clean and organized

Experience 5+ Years

Level Senior

Administration Assistant Resume with 7 Years of Experience

A highly motivated, organized and detail- oriented professional with 7 years of experience as an Administration Assistant in a variety of business and professional environments. Proficient with office management, administrative support, customer service, and project management. Possesses excellent communication skills, a positive attitude and the ability to work independently and as part of a team.

• Administrative Support
• Customer Service
• Office Management
• Project Management
• Microsoft Office Suite
• Organizational Skills
• Time Management
• Communication
• Providing administrative support to department managers, directors, and other colleagues
• Managing office supplies and equipment, maintaining records and filing systems
• Assisting with the preparation of presentations, reports and other documents
• Answering incoming calls, responding to emails and other correspondence
• Greeting visitors, scheduling meetings and managing conference rooms
• Coordinating travel arrangements and preparing itineraries
• Performing data entry, filing and other clerical tasks
• Assisting with special projects as needed

Experience 7+ Years

Administration Assistant Resume with 10 Years of Experience

Highly organized and detail- oriented professional with more than 10 years of experience in providing administrative assistance, customer service and office management. Skilled problem solver and multitasker with excellent communication, interpersonal and customer service skills. Able to prioritize and manage multiple tasks efficiently and accurately.

• Accounting and bookkeeping
• Inventory Management
• Calendar Scheduling
• Problem Solving
• Filing and Data Organization
• Managed administrative tasks such as filing paperwork, drafting and responding to emails, and creating spreadsheets.
• Performed data entry tasks including data entry of invoices, collection of payments and other financial records.
• Responsible for providing customer service and responding to customer inquiries.
• Handled calendar scheduling and performed office management duties such as ordering supplies and maintaining records.
• Developed and maintained budgeting documents for various departments and managed accounts payable/receivable.
• Coordinated with internal and external stakeholders to ensure smooth operations.
• Assisted in projects and handled inventory management tasks.
• Developed and implemented systems and processes to streamline operations.

Experience 10+ Years

Level Senior Manager

Education Master’s

Administration Assistant Resume with 15 Years of Experience

A highly organized and proactive Administrative Assistant with 15 years of experience in the administrative field. Proven track record of successfully managing day- to- day office operations, coordinating and streamlining administrative processes, and providing administrative support. Possesses excellent communication skills, written and verbal, and the ability to handle multiple tasks simultaneously.

• Strong knowledge of administrative functions and administrative processes
• Excellent organizational, planning and time- management skills
• Proficient with Microsoft Office Suite and other common software applications
• Ability to work independently and in collaboration with others
• Excellent customer service skills
• Detail- oriented and highly reliable
• Managing office operations, such as ordering supplies and equipment, setting up conference calls and meetings, and processing mail
• Maintaining filing systems and databases
• Assisting in scheduling, preparing and filing documents, and assisting in research
• Providing assistance to executive staff, including scheduling meetings and taking detailed notes
• Providing customer service, answering phones and responding to inquiries
• Completing administrative tasks, such as filing, data entry, and preparing reports and presentations

Experience 15+ Years

Level Director

In addition to this, be sure to check out our resume templates , resume formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

What should be included in a Administration Assistant resume?

Administrative assistants play an important role in keeping organizations functioning at their best. An effective administrative assistant resume should be tailored to the specific job description, highlighting relevant skills and experience. Here are some key elements that should be included in any administrative assistant resume:

• Professional Summary: A succinct overview of your professional qualifications and strengths.
• Core Skills: A comprehensive list of the key skills and abilities you have that would be beneficial to a potential employer.
• Work Experience: A comprehensive list of the various roles you have held and the details of each role.
• Education: List any educational qualifications you have that are relevant to the job.
• Additional Qualifications: Any additional qualifications or certifications you may have acquired.
• Accomplishments: List any awards, accolades, or other achievements you may have received in the field.
• Personal Attributes: Describe any special qualities or attributes that would make you an asset to a potential employer.

By including these elements in your resume, you will be better equipped to make a positive impression on prospective employers and land the administrative assistant role you are aiming for.

What is a good summary for a Administration Assistant resume?

A good summary for an Administration Assistant resume should be concise yet thorough, highlighting the candidate’s most relevant qualifications and expertise. It should focus on their administrative and organizational skills, their ability to handle a variety of tasks and responsibilities, and their proficiency in software and technology. It should also demonstrate their ability to work well in a team, as well as their strong communication and customer service skills. This summary should also include any special qualifications, such as formal training in office management or experience working in a similar role. With the right summary, an Administration Assistant can make a great first impression and set themselves up for success in their job search.

What is a good objective for a Administration Assistant resume?

A well-crafted objective statement is essential for an Administration Assistant resume. An objective clarifies the general purpose of your resume and should be tailored to the job you are applying for. As an Administration Assistant, there are many key skills and abilities employers are looking for. A good objective should highlight your ability to effectively manage a range of administrative tasks, provide excellent customer service, and reflect your knowledge of office procedures and technology.

Here are some objectives that could be used for an Administration Assistant resume:

• To secure a position as an Administration Assistant utilizing my strong organizational, interpersonal, and problem-solving skills.
• To use my ability to quickly learn and adapt to various office procedures to become a valuable contributor to an organization.
• To gain a position as an Administration Assistant, where I can utilize my outstanding customer service and multitasking skills to ensure efficient office operations.
• To leverage my expertise in software applications and database management to provide efficient and effective administrative support.
• To apply my knowledge of current office technologies and best practices to provide superior administrative assistance to a team of professionals.

How do you list Administration Assistant skills on a resume?

Administration Assistants play an important role in any organization, from providing support to various departments to helping projects run smoothly. Therefore, it is essential that your resume lists the administrative assistant skills that you possess. Here are some of the key skills and qualifications you should include on your resume when applying for an administrative assistant position:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.)
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Attention to detail and accuracy
• Ability to multitask and prioritize tasks
• Ability to work independently as well as in teams
• Knowledge of office management procedures
• Experience with filing systems, data entry, and record keeping
• Ability to understand and process confidential information

In addition to the above skills, you may also want to include any certifications or training you have obtained in the field of administration. This will help to demonstrate your commitment to the profession and give employers a sense of your competence. Finally, don’t forget to include any other relevant information that could make you stand out from the competition.

By listing your administration assistant skills and qualifications on your resume, you can show employers that you have the necessary skills and experience to excel in the role.

What skills should I put on my resume for Administration Assistant?

If you’re looking to apply for the role of an Administration Assistant, there is a certain set of skills and qualifications that can give your resume the edge. Here are some key skills that you should consider including in your resume when applying for the role:

• Data Entry: As an Administration Assistant, you would be required to enter data into digital systems and databases accurately and efficiently.
• Communication: Good communication skills are essential for an Administration Assistant. You should be able to effectively communicate with colleagues, clients, and stakeholders.
• Organizational Skills: This role requires excellent organizational skills in order to ensure that all tasks are completed in a timely manner.
• Multitasking: In a role such as Administration Assistant, you would need to be able to juggle multiple tasks at once while remaining attentive to detail.
• Microsoft Office: Proficiency in Microsoft Office is essential for any role related to administration. You should have a good working knowledge of Microsoft Word, Excel, and PowerPoint.
• Problem-Solving: This role requires you to think quickly on your feet and take initiative to solve problems.
• Attention to Detail: An Administration Assistant needs to have a keen eye for detail in order to ensure accuracy in all tasks.

Including these skills and qualifications in your resume can give you an edge when applying for an Administration Assistant role. Make sure to highlight your experience and qualifications related to each skill. Good luck!

Key takeaways for an Administration Assistant resume

When it comes to writing a resume as an Administration Assistant, the key is to make sure that the resume showcases your work experience and qualifications, while also highlighting your transferable skills. Here are some key takeaways to help you create a strong Administration Assistant resume:

• Highlight any relevant certifications: Make sure to include any relevant certifications, such as a Microsoft Office Specialist certification. This shows employers that you are qualified to take on administrative tasks.
• Include all relevant work experience: Make sure to include all relevant work experience, such as any clerical, data entry, or office management experience. This will show employers that you have the necessary skills and knowledge to fulfill the role.
• Demonstrate your organizational skills: Be sure to highlight your organizational skills, such as your ability to manage multiple tasks and prioritize tasks accordingly.
• Showcase your communication skills: You should also emphasize your communication skills, such as your ability to speak to clients professionally and effectively.
• List any relevant achievements: Be sure to include any relevant achievements, such as awards, accolades or successful projects. This will show employers your ability to stay organized and complete tasks in a timely manner.

By following these tips, you’ll be able to create a strong resume that will make you stand out from other job applicants. With a strong resume, you’ll be well-positioned to land the job of your dreams as an Administration Assistant.

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Experienced Administrative Assistant Resume Examples: Proven To Get You Hired In 2024

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Experienced Administrative Assistant Resume Template

Download in google doc, word or pdf for free. designed to pass resume screening software in 2022., experienced administrative assistant resume sample.

As the name suggests, this administrative assistant is not new to the industry and has had some professional experience in the field. Your tasks will be varied as you do your best to assist in whatever day-to-day tasks need to be completed. In this position, you may be working solely for the CEO or certain staff members, or you may be working for the entire office or department. Tasks may range from making travel arrangements to scheduling meetings, to maintaining files. Take a look at this resume sample to get an idea of what yours should entail.

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Recruiter Insight: Why this resume works in 2022

Tips to help you write your experienced administrative assistant resume in 2024,    get relevant certifications..

Show your dedication to the career by gaining administrative certification. This applicant is a certified professional secretary and administrative professional.

   Highlight transferable skills from related positions.

If you have had experience in a related position like a secretary or receptionist positions, include those in your resume and highlight the tasks and skills that an executive administrative assistant would also have. There is a lot of overlap in these positions.

We spoke with hiring managers at companies like Google, Amazon, and Apple, as well as smaller businesses, to understand what they look for in an experienced administrative assistant's resume. Based on their insights and our own expertise, we've compiled the following tips to help you create a resume that will get noticed and land you an interview.

   Highlight your organizational skills

As an administrative assistant, your ability to stay organized is crucial. Showcase your organizational skills by providing specific examples of how you've kept your work environment and projects in order.

• Implemented a new filing system that reduced document retrieval time by 50%
• Managed calendars for a team of 12 executives, ensuring no scheduling conflicts
• Created and maintained a database of over 1,000 client contacts

Avoid simply stating that you're organized without providing evidence:

• Highly organized individual
• Skilled at keeping things in order

   Emphasize your problem-solving abilities

Employers want to know that you can handle challenges and find solutions independently. Highlight instances where you've successfully tackled problems or improved processes.

• Identified and resolved a bottleneck in the expense reporting process, reducing reimbursement time by 3 days
• Developed a new onboarding checklist that increased new hire satisfaction by 25%
• Troubleshot and fixed recurring technical issues with office equipment, saving the company $5,000 in service calls

Instead of simply claiming to be a problem-solver, demonstrate your skills with concrete examples.

   Showcase your adaptability

Administrative assistants often have to juggle multiple tasks and adapt to changing priorities. Show that you're flexible and can handle a dynamic work environment.

• Supported a team of 20 through a company merger, adapting to new policies and procedures while maintaining a 95% on-time task completion rate
• Filled in for a coworker on maternity leave, taking on an additional 50% workload without compromising quality
• Quickly learned and implemented a new project management software, training 15 team members on its use

Avoid generic statements that don't illustrate your adaptability:

• Able to handle change
• Flexible and adaptable

   Quantify your achievements

Whenever possible, use numbers to quantify your accomplishments. This helps hiring managers understand the scope and impact of your work.

• Processed an average of 150 invoices per week, ensuring 100% accuracy
• Planned and coordinated 25 corporate events, ranging from 10 to 500 attendees
• Implemented a new inventory tracking system, reducing supply costs by 20%

Avoid vague descriptions of your achievements:

Processed invoices, planned events, and tracked inventory

Instead, provide specific numbers to give context and showcase your impact.

   Tailor your resume to the job description

Customize your resume for each job application by highlighting the skills and experiences that align with the requirements listed in the job description.

For example, if the job posting emphasizes experience with a specific software:

• Proficient in Microsoft Office Suite, with advanced skills in Excel (VLOOKUP, pivot tables, macros)
• Managed a team calendar using Google Calendar, coordinating over 50 weekly meetings

Avoid using a generic resume that doesn't address the specific needs of the role:

• Experienced with various software programs
• Familiar with office tools

   Highlight your industry-specific experience

If you have experience working in the same industry as the company you're applying to, make sure to emphasize this on your resume. This can include industry-specific skills, terminology, or certifications.

For example, if you're applying for an administrative assistant role in a healthcare setting:

• Familiar with HIPAA regulations and maintained strict patient confidentiality
• Managed medical billing and coding for a team of 15 healthcare providers
• Completed a certificate program in Medical Office Administration

Avoid generic descriptions that don't showcase your industry expertise:

• Experienced administrative assistant
• Skilled in office management

By highlighting your industry-specific experience, you demonstrate your ability to hit the ground running in the new role.

Writing Your Experienced Administrative Assistant Resume: Section By Section

  summary.

A resume summary is an optional section that highlights your most relevant qualifications for the job you're applying for. As an experienced administrative assistant, you may be wondering if you need a summary. While it's not required, a well-written summary can help you stand out from other candidates and provide additional context for your experience.

However, avoid using an objective statement, which is outdated and focuses on what you want rather than what you can offer the employer. Instead, use your summary to showcase your key skills, accomplishments, and experience that align with the job requirements.

To learn how to write an effective resume summary for your Experienced Administrative Assistant resume, or figure out if you need one, please read Experienced Administrative Assistant Resume Summary Examples , or Experienced Administrative Assistant Resume Objective Examples .

1. Tailor your summary to the job posting

When writing your summary, focus on the specific requirements and qualifications listed in the job posting. Highlight your most relevant skills and experience that demonstrate your ability to excel in the role.

For example, if the job posting emphasizes experience with scheduling and calendar management, your summary might look like this:

Experienced administrative assistant with 5+ years of experience managing complex calendars and scheduling for senior executives. Skilled in coordinating travel arrangements, planning meetings, and ensuring smooth office operations. Proficient in Microsoft Office Suite and experienced with Salesforce CRM.

Avoid generic summaries that could apply to any administrative assistant role, such as:

• Hardworking administrative assistant with strong organizational skills and attention to detail.
• Reliable and efficient professional with experience in various administrative tasks.

2. Highlight your top accomplishments and skills

Your summary is an opportunity to showcase your most impressive accomplishments and skills that are relevant to the administrative assistant role. Instead of simply listing your responsibilities, focus on the results you achieved and the value you brought to your previous employers.

Consider accomplishments like:

• Implemented a new filing system that increased efficiency by 30%
• Managed travel arrangements for a team of 15 executives, saving the company $10,000 annually
• Trained 5 new administrative assistants on office procedures and software

When highlighting your skills, avoid overused buzzwords like "team player" or "detail-oriented." Instead, provide specific examples that demonstrate your skills in action:

• Team player with strong communication skills
• Detail-oriented and organized

Instead, try:

• Collaborated with a cross-functional team to plan a successful company-wide event for 500+ attendees
• Maintained meticulous records and organized files for 10+ ongoing projects

  Experience

Your work experience section is the core of your resume. It's where you showcase your relevant experience and accomplishments. As an experienced administrative assistant, you need to highlight your skills and achievements in a way that will grab the attention of hiring managers.

In this section, we'll cover the key steps to writing a strong work experience section that will help you stand out from the competition.

1. Use strong admin-related action verbs

When describing your work experience, use strong action verbs that are relevant to administrative roles. This helps to showcase your skills and accomplishments in a powerful way. For example:

• Managed complex executive calendars and scheduled meetings across multiple time zones
• Coordinated domestic and international travel arrangements for senior executives
• Streamlined invoice processing system, reducing payment turnaround time by 50%

Avoid using weak or generic verbs like "assisted" or "helped". Instead, use verbs that demonstrate your specific contributions, such as:

• Orchestrated
• Spearheaded
• Facilitated

2. Quantify your achievements with metrics

Whenever possible, use specific numbers and metrics to quantify your achievements. This helps hiring managers understand the scope and impact of your work. For example:

• Implemented new filing system, increasing document retrieval efficiency by 35%
• Managed a budget of $50,000 for office supplies and equipment
• Trained and onboarded 15 new employees, ensuring smooth integration into the company

If you don't have access to specific metrics, you can still provide context by using numbers. For example:

• Managed calendars for 5 senior executives
• Organized monthly team meetings for a department of 30 employees

3. Highlight your career progression

If you've been promoted or taken on additional responsibilities in your administrative roles, make sure to highlight this in your work experience section. This shows hiring managers that you have a track record of success and growth. For example:

Administrative Assistant XYZ Company | June 2018 - Present - Promoted to Executive Assistant after 1 year, supporting the CEO and CFO - Increased efficiency of expense reporting process by 40% through implementation of new software - Managed a team of 3 administrative assistants, providing training and guidance

If you don't have a formal promotion, you can still showcase your progression by highlighting how your responsibilities have increased over time.

4. Tailor your experience to the job description

When applying for a specific administrative assistant role, make sure to tailor your work experience section to the job description. Look for key skills and requirements mentioned in the job posting, and highlight your relevant experience. For example, if the job description mentions:

• Experience with Microsoft Office Suite
• Ability to manage multiple projects simultaneously
• Strong written and verbal communication skills

Make sure to include bullet points that demonstrate these specific skills:

• Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Managed multiple projects simultaneously, ensuring all deadlines were met
• Drafted and edited executive correspondence, ensuring clear and professional communication

Our Score My Resume tool can help you ensure your resume is tailored to the job description. It checks your resume against 30+ key criteria that hiring managers look for and provides instant feedback on areas for improvement.

  Education

The education section of your administrative assistant resume should be concise and tailored to the job. It's an opportunity to showcase relevant coursework, certifications, and degrees that make you a strong candidate. Here are some tips for crafting an effective education section:

1. Put education after experience if you're a seasoned admin assistant

If you have several years of administrative experience, place your education section below your work history. This puts the focus on your professional accomplishments.

For example, a senior administrative assistant's education section might look like this:

Bachelor of Arts in Business Administration University of Illinois at Chicago

Notice how the graduation year is omitted to avoid potential age discrimination.

2. Include relevant coursework for entry-level admin assistant roles

When you're just starting your administrative career, you may not have much work experience to include. In this case, add relevant coursework to your education section to show you have the necessary skills.

Here's an example of what to include:

• Bachelor of Science in Office Administration, XYZ University
• Relevant Coursework: Business Writing, Microsoft Office Suite, Project Management, Customer Service

Avoid listing coursework like this:

• Intro to Psychology
• History 101

3. Add certifications to showcase specialized admin skills

Certifications demonstrate to employers that you've invested in developing specialized administrative skills. Include them in your education section to make your resume stand out.

Some examples of relevant certifications:

• Certified Administrative Professional (CAP)
• Microsoft Office Specialist (MOS)
• Certified Virtual Assistant (CVA)

Be sure to list the full name of the certification and the issuing organization.

  Skills

Your skills section is one of the most important parts of your administrative assistant resume. It's where you highlight your most relevant abilities and expertise to show hiring managers you're the best candidate for the job. Here are some tips to make your skills section stand out:

1. Tailor your skills to the job description

Many companies use Applicant Tracking Systems (ATS) to automatically scan resumes for relevant skills before a human ever sees them. To get past these filters, carefully review the job description and include the exact skills and keywords it mentions.

For example, if a job description for an administrative assistant lists 'calendar management' and 'travel booking' as required skills, make sure to list those verbatim:

Calendar management Travel booking Expense reporting CRM software (Salesforce)

Avoid just listing generic skills that could apply to any administrative role:

Microsoft Office Organization Time management Communication

2. Focus on hard skills and technical expertise

As an experienced administrative assistant, employers expect you to have mastered the fundamentals. Rather than listing basic soft skills like 'communication' or 'organization,' emphasize the hard skills and programs you're an expert in.

Some examples of impressive hard skills to include:

• Scheduling software : Calendly, Doodle, Acuity
• Collaboration tools : Asana, Trello, Basecamp
• Expense reporting : Concur, Expensify
• CRMs : Salesforce, HubSpot, Zoho
• Presentation design : Prezi, Canva, Slides

3. Categorize skills into sections

If you have a lot of technical skills to showcase, consider grouping them into categories. This makes your skills section easier to skim and understand at a glance. For example:

Office Management : Calendar management, travel booking, vendor management, supply ordering Finance & Accounting : Accounts payable/receivable, payroll processing, expense reporting, budget tracking CRM & Sales Support : Salesforce, HubSpot CRM, lead qualification, sales presentations

Avoid just listing out skills in a long bulleted list with no organization:

Calendar management Salesforce Expense reporting Travel booking Supply ordering HubSpot CRM

Not sure if your resume will impress hiring managers? Get a free instant analysis with Score My Resume from Resume Worded. It checks your resume on 30+ key criteria, including your skills section, to see if you're hitting the mark.

Skills For Experienced Administrative Assistant Resumes

Here are examples of popular skills from Experienced Administrative Assistant job descriptions that you can include on your resume.

• Executive Administrative Assistance
• Accounts Payable
• Accounts Receivable (AR)
• Human Resources (HR)
• Office Administration
• Administrative Assistance
• Inventory Management
• Event Planning
• Microsoft Access

Skills Word Cloud For Experienced Administrative Assistant Resumes

This word cloud highlights the important keywords that appear on Experienced Administrative Assistant job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more likely you should include it in your resume.

How to use these skills?

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Experienced Administrative Assistant Resumes

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8 C-Level Executive Assistant Resume Examples for 2024

Effective executive assistant resumes open doors to high-level opportunities. In this article, find proven examples and strategic tips for C-level roles. Learn how to highlight critical skills like calendar management, travel coordination, and executive reporting. Understand common pitfalls and best practices. Increase your chance of success with tailored advice from hiring managers.

• 11 Aug 2024 - 5 new sections, including 'Where to place your education', added
• 11 Aug 2024 - 6 new resume templates, including Future C-Level Executive Assistant, added
• 09 Aug 2024 - Article published

  Next update scheduled for 19 Aug 2024

Here's what we see in effective resumes for c-level executive assistants.

Show Impact Using Numbers : The best resumes use numbers to show achievements. Use metrics like time saved in hours , % reduction in errors , cost savings in dollars , and meeting deadlines by % .

List Relevant Skills : Include skills on your resume that you have and are mentioned on the job description. Some popular ones are Microsoft Office Suite , Calendar Management , Travel Coordination , Expense Reports , and Project Management Software . But don't include all of them, choose the ones you have and are mentioned in the JD.

Highlight Tech Proficiency : Proficiency with new tools is key. Mentioning advanced Microsoft Excel or cloud-based document sharing can set you apart.

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C-Level Executive Assistant Resume Sample

Find out how good your resume is.

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Get a score for your resume

Want to know if your executive assistant resume stands out? Our resume scoring tool gives you a clear picture of where you excel and where you can improve. It evaluates your resume based on key criteria that top employers look for when hiring c-level support staff.

Upload your resume now for an unbiased assessment. You'll receive instant feedback on your resume's strengths and areas for improvement, helping you craft a document that gets noticed by hiring managers in competitive executive support roles.

Where to place your education

As an executive assistant supporting C-level leaders, your work history is likely to be the first thing hiring managers look at. If you have several years of experience, place your education section after your professional experience. This will let your hands-on expertise take the lead.

If you are new to this type of role or have recently completed relevant education like a master's degree or administrative certification, put your education first. This shows you have up-to-date knowledge that is vital for supporting high-level executives. Training in areas such as business administration or communication technologies is worth highlighting near the top of your resume.

In this role, details matter. Make sure your highest level of education is clear and easy to find. If you have special qualifications that are key for a C-level assistant such as proficiency in specific software or languages, mention these early in the education section. This will show you're well-equipped to handle the diverse needs of executive leaders.

Showing multitasking skills

In your resume, highlight your ability to manage multiple executives. Details on managing complex calendars and coordinating travel for senior leadership are key.

Show experience in handling confidential information. Mention specific software or tools you used for encrypted communication or secure data management.

Junior Executive Assistant Resume Sample

Ideal resume length.

As a hiring manager, I recommend aiming for a concise resume. If you're applying to be an executive assistant at the C-level, focus on making your resume one page. This shows you can prioritize and organize information efficiently. Remember, a one-page resume is suitable if you have less than 10 years of relevant experience.

For those with more than 10 years or a significant breadth of high-level support experience, a two-page resume is acceptable. Ensure your most impactful accomplishments and skills are on the first page. Highlight experience that shows your ability to manage complex schedules and handle confidential information, as these are crucial for the role. Avoid small fonts and thin margins. Clarity is key.

Executive Administrative Coordinator Resume Sample

Proving communication skills.

Showcase your excellent written communication by mentioning reports or presentations you have prepared for c-level meetings.

Include instances where you mediated or streamlined communication between different departments or external partners. This shows your ability to manage high-level communication channels.

Senior Executive Assistant Resume Sample

C-level executive assistant with project management specialization resume sample, future c-level executive assistant resume sample.

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