cover letter resume email subject

Exactly What to Write in the Subject Line When Sending Your Resume

You'd be rich if you got paid for every hour you've put into this resume. It’s tailored top to bottom, chock full of action verbs , bursting with powerful bullet points , and you finally feel like it’s ready to go. Now you just need to get that document into the right hands—maybe someone who can interview you for a job you’re excited about or connect you with their friend who works at the company you’ve been eyeing. (And if you’re looking for more new opportunities to apply for, you can find thousands of job postings right here on The Muse !)

These days, you’re not as likely to be printing off your resume and sending it via snail mail, of course. Most of the time you’ll either be uploading your resume to an applicant tracking system or sending it in an email. And the last thing you want is for your message (and resume) to languish in someone’s inbox, unopened, or worse, be relegated to the spam or trash folders. Which means you need to craft a clear and compelling subject line.

That’s what this article is about: that handful of words that can lead someone to read the resume you worked so hard on—or not.

Why is your resume email subject line important?

You might be wondering what the big deal is—isn’t the content of your resume ultimately the most important thing here? Well yes, your resume should be in great shape, and that’s what will land you a call back. But it doesn’t matter how spectacular your resume is if no one opens the email to even read it.

The subject line is what will “determine if the email is opened and read or not,” says Muse career coach Steven Davis , founder and CEO of Renaissance Solutions , who has more than 20 years of recruiting experience. “Emails can contain viruses. They can also have information someone doesn’t care about. Busy people rarely open every email they get. The decision to either open or delete an email...is made based on the subject line and who the sender is.” Your job, Davis says, is to “motivate the person to open the email.”

Think about it from the recipient’s perspective: When your inbox is flooded with hundreds of emails a day, you need to know something isn’t spam or an ad or a generic message sent out by a brand before deciding to open and read it. “Everyone’s just really got a ton coming at them,” says Muse career coach Nekpen Osuan Wilson , the cofounder and CEO of WomenWerk . “People are busy and have a limited amount of time to do everything,” including filtering through the noise in their inboxes. You need a subject line that will cut through that noise.

Wait, when would I email my resume?

There’s a long list of scenarios in which you might send your resume via email. Here are a few of the most common:

• You’re applying for a job and the instructions tell you to email your resume, cover letter, and any other materials to a specific email address.
• You’re applying to a job with a referral or recommendation.
• You’re following up with a networking contact you met or had a conversation with (perhaps you mentioned you’re job searching and they said they’d keep an eye out for you and asked you to send over your resume).
• You’re sending your resume to a recruiter to have on hand for any roles that might be a good fit for you.
• You’re going on an informational interview and trying to give your contact some background info in advance.
• You’ve asked someone to review your resume and give you feedback and they’ve already agreed to do it, so now you’re passing on the document. (Don’t just assume they’ll do it before making sure they have time and are willing, Wilson says).

What to include in your resume subject line

When you’re responding to a specific job posting, check carefully for any instructions for your email subject line. If any directions exist, follow them—your assertion that you have a strong eye for detail will lose some credibility if you didn’t even read the role description closely. Otherwise, though, here are some elements you might include in a resume email subject line:

• The job title you’re applying for
• Any job code or position number listed on the job listing
• The name of anyone who referred you to the position: (and the fact that you’re being referred)
• Brief references to relevant education, credentials, skills, or experience
• Anything else you think the reader would find particularly compelling (optional): “Write emails from the perspective of the person reading it,” Wilson says. “What’s the priority or most important to the person reading this email? What do you want them to take away?” For example, when submitting your application, you might write, “Senior staff accountant job - Jess Lai, CPA” or, “Regarding the English teacher role (#3392)–“Teacher of the Year” winner with 15+ years of experience.”

7 subject line tips for emailing your resume

If you’re hoping someone will open your email, read your message, and look at the resume you worked so hard on, here are a few guidelines to follow.

1. Don’t forget to write a subject line!

Rule number one for writing a subject line is, you got it, writing a subject line. It might seem obvious, but haven’t you ever spent so much time agonizing over a message that you completely forgot to fill in this field? “It needs one or I’ll think you’re spam,” says Muse career coach Tara Goodfellow , owner of Athena Consultants . In fact, a message with an empty subject line might get filtered straight to spam and never make it into an inbox. If it doesn’t, the recipient might still delete or archive it as a reflex, especially if they don’t recognize the sender’s name.

2. Keep your subject line (and your email address) professional

“I’ve seen emails with, ‘What’s up?’ in the subject line. That’s a huge mistake,” Davis says. When it comes to sending off your resume, make sure you’re keeping your subject line professional and don’t use overly familiar language with a stranger (or even an acquaintance).

The subject line doesn’t work alone. Your email address also contributes to the crucial first impression. “Please review your email address and consider how it will be received [and] perceived,” Goodfellow says. It might mean something to you—perhaps it’s an inside joke or an old nickname—“but [it will] not come across as professional to someone who doesn’t know you,” she says. “Create a new one!”

3. Be brief

In an era when people are likely to be checking emails on their phones, you have to take into account the limited number of words they’ll see before the subject line gets cut off. The email marketing service Mailchimp, for example, recommends using no more than nine words and 60 characters as a best practice. So keep your subject line short and make sure you “use the first few words to get to the point,” Davis says. “Less is more.”

4. Follow directions (if there are any)

Yes, we said this already, but it’s worth repeating: For some roles, you’ll see a note at the bottom of the job description instructing you to submit your resume and other materials to a particular email address in order to apply. “Some of these general jobs inboxes have a specific format,” Wilson says. “That’s important to note. Make sure to follow that.” For instance, it might say: “Submit your resume, cover letter, and portfolio to [email protected]. Subject line: Senior product designer #29881.”

In these cases, you’ll want to use the exact subject line they give you, because they may be employing filters to sort and direct the messages to the right folder or person. If you want your resume to get where it needs to go and to make a good impression, “Follow. Instructions. Completely. In many cases, this is their first assessment of you,” Goodfellow says. Make it a positive one.

5. Make it clear why you’re sending your resume

In some cases, your subject line will be dictated by a set of instructions and you shouldn’t deviate from them. But otherwise, you have a little more leeway to make it irresistible in whatever way makes sense for the situation. The most important thing is to make it abundantly clear why you’re reaching out—and to be specific. That’s why if you’re applying for a job or sending your email to a recruiter, you should explicitly mention the job title.

“Don't assume the only job I’m working on is the one to which you applied. Please give me some context,” Goodfellow says. Recruiters are often hiring for dozens of roles at a time and you want it to be easy for them to mentally catalog your email (or to come up in an inbox search).

“So many people send me emails and the subject is, ‘Touching base,’ or, ‘Following up,’ or, ‘Checking in,’” Davis says. It’s easy to gloss over those vague subject lines when you don’t know who the sender is or why they’re reaching out. “The more specificity someone has in that subject line the more effective it will be.”

If you’re reaching out to a networking contact, Wilson says, you might try something like, “Following up to potentially join your team at SalesCo.,” “Let’s continue the conversation from SXSW,” or, “Following up from data science webinar chat - Alexandria Lopez.” If you’re following up on an intro, maybe it’s, “Thank you for making time, this is Jin from Hannah’s network.” Or if you saw someone post about an opportunity, you might mention it and try to highlight something you have in common, perhaps, “Fellow NYU alum regarding your LinkedIn post about open roles.”

6. Don’t be aggressive

Yes, it’s frustrating to feel like you’re sending emails into a void and getting no response. But it won’t help you to let that impatience or anger seep into your subject lines. “It can’t be too pushy,” Davis says. “Something as confrontational as, ‘Haven’t heard from you,’ or, ‘I sent my resume a week ago,’” isn’t going to encourage your audience to respond. In fact, it’ll probably do the opposite.

7. Proofread!

It should go without saying that you’d proofread your resume and cover letter for errors and typos (and then proofread it again and maybe have a trusted friend or family member give it a look with fresh eyes). Proofreading your subject line is equally as important. Again, it might be your very first impression and you don’t want it to also be your last.

“I still have to do this. When I’m typing my last name—and it’s long, I have two Os and two Ls—the last thing I want is someone thinking I can’t even spell my last name,” Goodfellow says.

Resume subject line examples

Need a few examples of what all this advice looks like in action? Here are some sample subject lines for different scenarios.

Resume email subject line examples for when you’re applying for a job

• Operations manager
• HR Generalist (REQ-7881) - Polly Kim
• Full-stack engineer #1769 - Asha Murray
• Financial analyst role application (Derrick James)
• Product marketing manager job application - Noah Cohen
• Application for research assistant role - Sasha Martin
• Application for UX researcher position (Tiffany White)
• Regarding the program coordinator position, applied January 28
• Regarding the product director role (experienced team leader, expert in agile development)

Resume email subject line examples for when you’ve been referred

• Referred by Sandra Rodriguez
• Recommended by Jordan Stein
• Following up on June Park’s introduction
• Customer success manager application (referred by Jessica O’Malley)
• Referred by Priya B. for email marketing manager role (R122)
• Hi Bob, Farid suggested I contact you

Resume email subject line examples for when you’re reaching out to a networking contact

• Following up on our chat at the HR Expo (this is Aya Belsky)
• Let’s continue our conversation on SEO from the marketing meetup yesterday
• Fellow UT-Austin alum from yesterday’s webinar following up
• Thanks for making time, this is Ashley from Marcelo’s network
• Following up to potentially join your department at XYZ Co.
• I forgot to mention at the data panel yesterday…
• Sending over my resume as promised (this is Marta from the sales happy hour)

Resume email subject line examples for when you’re sending your resume for feedback

• Thanks again for offering to review my SDR resume!
• Appreciate your time yesterday! Attaching my resume

How To Write an Effective Email Cover Letter (Template + Examples)

3 key takeaways

• An email cover letter is typically sent alongside a resume.
• Learn the structure and format of a winning email cover letter, and how to create your own.
• Teal’s AI Cover Letter Generator simplifies the process of creating cover letters tailored to each job.

When applying for a job online, an email cover letter is a crucial part of your application. It's your introduction, providing a personalized narrative that complements your resume and demonstrates your fit for the role.

A well-written email cover letter can distinguish you from other candidates and improve your chances of securing an interview.

This guide walks through best practices for writing an email cover letter, emphasizing the importance of personalization and professionalism.

Struggling to craft the perfect email cover letter? Get started with Teal’s AI Cover Letter Generator for free.

What is an email cover letter?

An email cover letter is a document sent with your resume when applying for a job online or via email. It's an introduction to your qualifications and interest in the role.

Email cover letters have become a standard part of the job application process, often serving as the first impression you make on a potential employer.

The primary role of an email cover letter is to complement your resume by providing context and a personalized narrative that demonstrates your fit for the position. An effective email cover letter can set you apart from other candidates and increase your chances of securing an interview.

Why email cover letters matter

Crafting a compelling email cover letter is more important today than ever before.

A well-written email cover letter can make the difference between your application being noticed or getting lost in a "maybe" bin with other candidates. It lets you showcase your personality, highlight your most relevant skills and experiences, and demonstrate your genuine interest in the position and company.

Plus, an impressive email cover letter can set the stage for a successful job interview.

It gives hiring managers a glimpse into your communication skills, attention to detail, and professionalism—all qualities employers highly value. A memorable email cover letter can pique the hiring manager's interest and make them eager to learn more about you during an interview.

In essence, your email cover letter is a powerful tool for marketing yourself, distinguishing your application, and increasing your chances of landing your dream job.

How to write an effective email cover letter

An effective email cover letter requires a strategic approach to capture the employer's attention and demonstrate your suitability for the role.

Follow these steps to craft a compelling email cover letter:

1. Craft an attention-grabbing subject line

Your subject line is the first thing the employer sees, so make it count. Use a clear and concise subject line that includes the job title and your name.

Marketing Manager Position - John Doe.

2. Address the recipient appropriately

Start your email cover letter with a proper salutation, addressing the hiring manager by name, if possible. If the name is unavailable, use a respectful greeting. 

Dear hiring manager,

3. Write an engaging introductory paragraph

In the opening paragraph, briefly introduce yourself, express your enthusiasm for the role, and provide a hook that piques the reader's interest.

Consider mentioning a mutual connection or a notable bullet point relevant to the position.

4. Highlight your qualifications and fit for the role

The main body of your email cover letter should showcase your qualifications, experiences, and skills that align with the job requirements.

Quantify your resume and provide specific examples that demonstrate your potential value to the company. Mention how you can contribute to their success and why you are the ideal candidate.

Teal's AI Cover Letter Generator helps job seekers craft compelling cover letters that effectively highlight their accomplishments. 

Teal is able to analyze job descriptions to identify the most relevant skills and experiences to emphasize. It then helps you articulate these professional bullet points more clearly and persuasively, ensuring your cover letter stands out.

Whether you're detailing a project that boosted sales by 25 percent or explaining how you led a successful team, Teal's AI Cover Letter Generator ensures your accomplishments are presented in the most impactful way, increasing your chances of making a strong impression on potential employers.

5. Express enthusiasm and a call to action

Conclude your email cover letter by reiterating your interest in the role and the company.

Express your enthusiasm for the opportunity and provide a call to action, such as requesting an interview or discussing your qualifications further.

6. Use a professional sign-off

End your email cover letter with a professional closing, such as "Sincerely," "Best regards," or "Thank you for your consideration."

Need help overcoming writer's block? Learn how to generate a great cover letter with ChatGPT cover letter prompts .

Tips for writing compelling email cover letters

Writing your first cover letter can be intimidating. Follow these tips to set yourself up for success:

• Keep it concise and focused: Aim for a length of three to four paragraphs, highlighting your most relevant qualifications and experiences.
• Personalize for each application: Tailor your email cover letter to the specific job and company, demonstrating your understanding of their needs and how you can contribute.
• Proofread carefully: Ensure your email cover letter is free from spelling, grammatical, and formatting errors, as it reflects your attention to detail.
• Incorporate keywords from the job description: Use relevant keywords and phrases from the job posting to show your alignment with the role's requirements.

Following a clear, professional format is crucial for creating an email cover letter that makes a strong first impression.

Writing email cover letters with AI

Struggling to craft the perfect cover letter for each job application? Research and compare the best AI cover letter writers to avoid writer’s block.

Teal's AI Cover Letter Generator takes the stress out of the process, allowing you to create effective, tailored cover letters in minutes, not hours.

With just a few clicks, its AI personalizes your cover letter to match any job description, highlighting your most relevant skills and experiences.

Plus, Teal intelligently adds keywords from the job descriptions to help make your cover letter more ATS-friendly, ensuring your application stands out with a professional, customized cover letter every time.

Pro tip: Try one of Teal's Microsoft Word cover letter templates to help you get started!

Proper email cover letter format

The standard parts of an email cover letter include:

1. Subject line

Your email cover letter's subject line is the first thing a hiring manager or recruiter will see. It's your chance to make a strong first impression and entice them to open your email.

When crafting your subject line, aim for clarity and conciseness.

Clearly state the purpose of your email, such as "Application for [Job Title] - [Your Name]."

This immediately lets the reader know what the email is about and who it's from.

Avoid using generic subject lines like "Resume" or "Job Application.” While descriptive, those terms are too vague and overused in application subject lines and, therefore, more likely to be overlooked.

To make your subject line stand out, consider including a unique selling point or bullet point that aligns with the job requirements. This gives the reader a reason to learn more about you.

Lastly, keep your subject line short and sweet, ideally under 60 characters. That way it won't get cut off in the recipient's inbox preview.

Email cover letter subject line example:

Experienced Software Developer with Expertise in [Relevant Skill]

2. Salutation

One of the most important aspects of your email cover letter is addressing it to the right person.

Whenever possible, aim to find the hiring manager's name or person responsible for filling the position. This shows you've done your research and are genuinely interested in the role.

To find the hiring manager's name, review the job posting carefully. Sometimes, the contact person doesn't have their name listed in the ad. If not, visit the company's website and look for a "Team" or "About Us" page. You might find the name of the department head there.

If you still can't find a name, try searching for the company on LinkedIn. Look for people with titles like "Hiring Manager," "Recruiter," or "Human Resources Manager." You can also search for the head of the department related to the position.

If you exhaust all these options and still can't find a name, using a general salutation is okay.

"Dear Hiring Manager," "Dear Recruiting Team," or "Dear [Department] Team" are all appropriate choices. Avoid outdated salutations like "Dear Sir or Madam" or "To Whom It May Concern."

3. Opening paragraph

Your opening paragraph captures the hiring manager's attention and entices them to read further.

Keep your opening paragraph of your email cover letter short and impactful, ideally no more than three to four sentences.

Remember, your goal is to quickly capture the hiring manager's interest and encourage them to continue reading your email cover letter to discover how you can contribute to their organization's success.

Try the following to get started: 

• Express your enthusiasm for the opportunity and the company to make a strong first impression.
• Briefly mention how you discovered the position, whether it was through a job board, referral, or the company's website.
• Explain why you are interested in the role and company.
• Showcase your knowledge of the company’s mission, values, or recent achievements.
• Highlight one or two key qualifications that make you an excellent fit for the position.

Email cover letter intro example:

I was thrilled to come across the Marketing Manager position at [Company Name] on [Job Board]. With my 5+ years of experience in digital marketing and my passion for data-driven strategies, I am confident I would be a valuable asset to your team.

4. Body paragraphs

One of the most important aspects of crafting an effective email cover letter is showcasing your relevant skills and experience.

To make a strong impression on the hiring manager, carefully select the most impressive and pertinent qualifications from your background that align with the job requirements.

• Review the job description and identify the key skills, experience, and qualities the employer is seeking.
• Choose examples from your work history that demonstrate your proficiency in these areas.
• If the job posting emphasizes strong project management abilities, highlight a time when you successfully led a complex project from start to finish.
• Provide concrete details about your role, the challenges you faced, and the positive outcomes you achieved.
• Quantify your accomplishments wherever possible using hard numbers and metrics.
• Instead of stating you "improved sales," specify that you "boosted sales by 25% within the first quarter."
• Incorporate keywords and phrases from the job description into your email cover letter.

Many companies use applicant tracking systems (ATS) to screen candidates based on the presence of specific keywords. Naturally integrating these terms into your resume and cover letter also increases your chances of passing through the ATS and landing an interview.

Remember, the goal is to clarify to the hiring manager that you possess the necessary skills and experience to excel in the role.

5. Add a call to action

As you wrap up your email cover letter, be sure to finish strong and leave a lasting impression on the hiring manager. This is your golden opportunity to reiterate your enthusiasm for the role and the company, as well as your confidence in the fit.

Start by briefly recapping your key qualifications and how they align with the position's requirements. This reinforces why you're a strong candidate and reminds the reader of the value you can bring to their team.

Then, clearly state your desire to further discuss the opportunity and learn more about how you can contribute to the organization's success.

This call-to-action demonstrates your proactive approach and eagerness to take the next step in the hiring process.

6. Signature

Finally, end with a polite and professional sign-off.

Best regards, Sincerely, Thank you for your consideration.

Include your full name and contact details below your sign-off to make it easy for the hiring manager to reach out to you.

By leveraging AI to streamline formatting, you can ensure each email cover letter maintains a polished, professional appearance while focusing your time on tailoring the content to make a compelling case for your candidacy.

Need a bit of added help? Check out this resource to learn how to format your cover letter and stand out from the crowd.

Email cover letter sample

To help you visualize what an effective email cover letter looks like, let's explore a few examples for different scenarios:

Email cover letter example: marketing manager position

Subject : Experienced Marketing Manager Excited About [Company Name] Opportunity Dear [Hiring Manager's Name], I was thrilled to come across the Marketing Manager position at [Company Name]. With my 5+ years of experience leading successful marketing campaigns and driving brand growth, I am confident I would be a valuable addition to your team. In my current role at [Current Company], I have spearheaded several digital marketing initiatives that have increased website traffic by 40% and generated a 20% increase in lead conversions. I am well-versed in developing data-driven strategies and collaborating with cross-functional teams to achieve measurable results. I am particularly drawn to [Company Name]'s mission of [Company Mission] and believe my skills and experience align perfectly with the goals you aim to achieve. I would welcome the opportunity to further discuss how I can contribute to your marketing efforts and help drive your company's continued success. Thank you for considering my application. You will find my resume attached for your review and look forward to the possibility of an interview. Best regards,  [Your Name]

Pro tip: Save time writing a cover letter from scratch, and check out Teal's collection of traditional and simple cover letter templates to help you get started!

Why it works

This email cover letter works effectively for several reasons:

• Personalized salutation : Addressing the hiring manager by name shows that the applicant has taken the time to research and personalize their application, which demonstrates genuine interest in the position and company.
• Clear and enthusiastic introduction : The opening sentence clearly states the position applied for and expresses enthusiasm, capturing the hiring manager's attention right away.
• Relevant experience and achievements : The applicant highlights their 5+ years of experience and provides specific, quantifiable bullet points, such as increasing website traffic by 40 percent and lead conversions by 20 percent. This demonstrates their ability to deliver results and adds credibility to their application.
• Alignment with company mission : By mentioning the company’s mission and explaining how their skills and experience align with the company's goals, the applicant shows they have researched the company and understand its values and objectives.
• Collaborative skills : The applicant emphasizes their ability to work with cross-functional teams and develop data-driven strategies, showcasing their collaborative and analytical skills, which are valuable in a marketing role.
• Professional and polite closing : The closing paragraph reiterates the applicant’s interest in the role, thanks the hiring manager for their consideration, and includes a call to action by expressing eagerness for an interview. This leaves a positive and proactive impression.
• Attachment of resume : Mentioning the attached resume ensures the hiring manager is aware of where to find it, providing a complete picture of the applicant's qualifications.

Overall, this email cover letter is concise, well-structured, and tailored to the specific job and company, effectively showcasing the applicant's qualifications and enthusiasm for the role.

Email cover letter example: software developer position

Subject : Passionate Software Developer Ready to Contribute to [Company Name] Dear [Hiring Manager's Name], I am writing to express my strong interest in the Software Developer position at [Company Name]. As a skilled developer with extensive experience in [Programming Languages/Frameworks], I am excited about the opportunity to bring my technical expertise to support your mission. During my time at [Current Company], I have been responsible for developing and maintaining several complex applications. One notable project involved creating a user-friendly web application that streamlined internal processes, resulting in a 30% increase in efficiency. I pride myself on writing clean, maintainable code and collaborating effectively with team members. I am impressed by [Company Name]'s commitment to pushing the boundaries of technology and creating cutting-edge solutions. I believe that my problem-solving skills and passion for innovation make me an ideal fit for your development team. I have attached my resume, which further highlights my qualifications and experience. I would appreciate the opportunity to discuss how I can contribute to [Company Name]'s success. Thank you for your time and consideration. Sincerely,  [Your Name]

This email cover letter works well for several reasons:

• Personalized salutation : Addressing the hiring manager by name shows the applicant has taken the time to research and personalize their application, demonstrating genuine interest in the position and company.
• Relevant technical skills : The applicant mentions their experience with specific programming languages and frameworks, highlighting their technical expertise and aligning with the job requirements.
• Quantifiable bullet points : The applicant provides a specific example of their work, noting a 30 percent increase in efficiency from a user-friendly web application they developed. This demonstrates their ability to deliver tangible results and showcases their impact on previous projects.
• Alignment with company goals : By expressing admiration for the company’s commitment to innovation and technology, the applicant shows they have researched the company and aligns with its values and mission.
• Highlighting key strengths : The applicant emphasizes their problem-solving skills, passion for innovation, and ability to write clean, maintainable code, which are essential qualities for a software developer.
• Attachment of resume : Mentioning the attached resume ensures that the hiring manager is aware of additional details supporting the application, providing a complete picture of the applicant's qualifications.

For more inspiration and guidance, check out Teal's extensive collection of cover letter examples spanning various industries and roles.

How to proofread and edit your email cover letter

A well-polished cover letter demonstrates attention to detail and professionalism, increasing your chances of impressing the hiring manager.

Before hitting send on your email cover letter, take the time to carefully proofread and edit your work by following these steps:

1. Review your email cover letter for any spelling or grammatical errors. Even minor mistakes can make you appear careless or unqualified.

2. Use spell-check tools and read through the content slowly to catch any typos or awkward phrasing.

3. Assess the overall flow and tone of your writing. Does your email cover letter have a logical progression of ideas? Is the tone appropriate for the company culture and industry?

4. Make sure your personality shines through while maintaining a professional demeanor.

5. Get a second opinion. Consider having a trusted friend, family member, or mentor review your email cover letter as well. 

A second set of eyes can often spot issues you may have missed and provide valuable feedback for improvement.

Remember, a little extra effort in the editing process can go a long way in making a positive first impression on potential employers.

How to send your email cover letter

Once you've crafted a compelling email cover letter, you need to send it correctly to ensure it reaches the hiring manager and makes the desired impact.

1. Use a professional email address

Create an email address that includes your name, such as [email protected] . Avoid using casual or outdated email addresses that could undermine your credibility.

2. Attach your cover letter and resume

Use widely accepted file formats such as PDF or Microsoft Word (.doc or .docx). PDF resumes are often preferred because they preserve the formatting and layout of your documents across different devices and platforms.

Pro tip: Save time writing and try one of Teal's Google Docs cover letter templates to help you get started!

3. Name your attachments professionally

Name your attachments clearly, such as "FirstName_LastName_Cover_Letter.pdf" and "FirstName_LastName_Resume.pdf."

This makes it easy for the hiring manager to identify and keep track of your application materials.

4. Double-check before sending

Before hitting send, double-check that you've attached both your cover letter and resume.

It's also a good idea to test your email by sending it to yourself or a friend to ensure that the attachments open correctly and the formatting appears as intended. This extra step can help you avoid any last-minute technical issues that could derail your application.

Write cover letters faster with Teal

Writing an effective email cover letter can be time-consuming and daunting, especially when you're applying for multiple positions.

Teal's AI Cover Letter Generator simplifies the process, allowing you to generate a compelling email cover letter in minutes.

The AI-powered Cover Letter Generator guides you through the essential components, ensuring you don't miss any crucial elements. Simply input key information about your background and the job you're applying for, and the tool will craft a personalized email cover letter that highlights your relevant skills and experience.

One of the most significant advantages of using Teal's AI Cover Letter Generator is its ability to create customized content for each application. The tool analyzes the job description and incorporates relevant keywords and phrases, demonstrating to hiring managers that you're a strong fit for the role. This level of customization can significantly increase your chances of standing out from other job seekers.

Rather than starting from scratch for each application, you can leverage AI suggestions to quickly assemble a polished email cover letter. This efficiency allows you to focus your energy on other aspects of your job search, such as networking and interview preparation.

Try out Teal's AI Cover Letter Generator today.

Frequently Asked Questions

Is it okay to write a cover letter in the email body.

It depends on the company size and hiring process. Small companies with fewer applications to manage may prefer the cover letter in the email, while larger companies will need it as an attachment to add to a candidate’s file.

Can the email message itself serve as the cover letter?

In some cases, the email message can serve as your cover letter, particularly if the job posting explicitly states this preference. If taking this approach, craft the email with the same level of care and attention you would give to a formal cover letter document.

How to choose between PDF and Word attachments?

When it comes to attaching your cover letter and resume, both PDF and Word resumes are generally accepted. PDFs are often preferred as they preserve the formatting and layout, ensuring your documents appear exactly as intended.

Nathan Thompson

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• Career Advice
• What to Say When Emailing a...

What to Say When Emailing a Resume (with Examples)

10 min read · Updated on June 12, 2024

Introduce yourself professionally when you email your resume

You've written the perfect resume and tailored it to the role you're aspiring to. What should you do next? A few years back, you'd have printed it off on some quality paper, addressed an envelope in your best handwriting, posted it off, and settled in to wait for a response. These days, though, it's more common to email your resume. It's faster, it's more professional, and it's easier to share a file than a printout.

But if you're going to email your resume, what should you say? Should you attach a cover letter? How much detail should you include? 

So many questions! 

But fear not, TopResume is here to help you decide what to say when emailing a resume, and we have answers to all these questions and more. Settle in as we guide you through it.

Should I email my resume?

Yes! It's absolutely fine to email your resume when you apply for a job. In fact, it's usually preferred to printed correspondence these days. Of course, the most important point is that you should follow the instructions on the job posting. If it requests a printed resume or a resume uploaded via an online portal, you should definitely apply in line with those instructions. However, if there are no specific instructions, an email application is advisable. Just make sure you're addressing it to the right person!

General rules for emailing your resume

Before we get into the specifics, let's refresh on some general guidelines for emailing your resume to a company. After all, first impressions count, so using proper email etiquette is important.

Use a professional email address. “ HotLips69@...” may have seemed cool and funny when you set up the account, but does it really convey that you're a credible professional? If necessary, set up a new email account to use for job applications – and remember to check it regularly for responses!

Add a clear subject line. Make the point of your email clear with a logical  subject line – you could include the job title of the vacancy you're applying for, for example, or refer to the fact that the email is a job application or resume.

Choose a professional greeting. Think “Dear [name],” or even just “[name],” rather than “Hiya” or “Greetings.” While email is less formal than a letter, you still need to keep the tone professional.

Be concise. Short,  snappy paragraphs are easier to read on a screen, and no one wants to trudge through pages of waffle to find the information they need. Respect the reader's time by keeping it simple.

Add a formal sign-off. A version of “thank you” and your name is sufficient – you may also want to add your professional title, a contact number, and a link to your portfolio if you have one.

Don't forget the attachments! Make sure that you've actually attached your resume (and your cover letter, if required). Ensure they have sensible file names, too: “Jay Miller – Resume” or “J Miller – Sales Executive Resume” is more professional and easier to retrieve than something like “JM 010224 v3” or simply “Resume.” Also, double-check the file type that you're sending – check out our article  Word vs PDF  if you're not sure.

What to say when emailing your resume – the detail

So now we've reviewed the basics of email etiquette, let's get down to business. You need to know what to say when emailing a resume. Well, the exact wording will vary depending on the situation, the role, and your personality, but you'll certainly need to include the following:

Why you're emailing

Your reader may have a ton of open vacancies and is likely to receive many resumes for each one. Make their life easier by clearly stating the role you're interested in applying for. If you have a reference number for the vacancy, you can include that too.

Your elevator pitch

Briefly explain who you are , what you do, and why you're the right person for the open role. This doesn't need to take up a lot of space or be very detailed – the key thing here is to be convincing enough for them to want to open your resume document to find out more. Include whatever information is most pertinent to the role – that could be your academic qualifications, your industry experience, awards and accolades, or particular skills. Refer to the job posting to find out what the company wants to see in a successful candidate and ensure the requirements are reflected in your email.

A call to action

Encourage the reader to open your resume, reach out with further questions, or schedule an interview. This one little line can show your enthusiasm for the role, emphasize your professionalism, and prompt your reader to take the next step in progressing your application.

What to say when emailing a resume – sample messages

Do you need a bit more inspiration to craft your message? Take a look at these sample emails and use them as a frame for your own resume email. Remember, the job advert is your cheat sheet when it comes to deciding what details to prioritize here.

What to say when cold emailing a resume

To: Katie French

From: Matthew Cole

Subject: Sales resume

I've long admired XYZ Inc. as a leading supplier of home tech solutions and have heard many positive reviews about your company as an employer. To that end, I am attaching my resume in the event that a sales vacancy may soon arise.

As you can see, I have enjoyed a successful 10-year career in technology sales and am a committed user and advocate of your products. This year, I am on track to exceed my sales target by 46%. I would bring an extensive network of industry contacts and a proven ability to motivate sales teams to surpass expectations.

If there are no suitable vacancies at the moment, please feel free to keep my resume on file for future reference. I look forward to hearing from you soon.

Matthew Cole

Sales Manager, Acme Products

What to say when emailing a resume in response to a job posting

Subject: Sales Executive vacancy (Ref: ABC123)

In response to your advertisement for a Sales Executive, I am attaching my resume. As you can see, I combine eight years of sales experience with a degree in Marketing and three awards for excellence in sales roles. 

The advertised role is particularly interesting to me, as it will allow me to leverage my expertise in technical sales, provide the opportunity for international growth, and establish trusted relationships with your clients to open new avenues for revenue and increased sales.

Please don't hesitate to reach out to me if you have any questions; I look forward to discussing my suitability further with you at an interview.Thank you for your consideration,

Sales Executive, Acme Products

What to say when emailing a resume to a recruiter

Subject: Healthcare Roles

Dear Katie,

I saw on JobBoard.com that you are recruiting for several healthcare roles, and would like to submit my resume for your consideration. I combine 10 years' experience as a Healthcare Assistant with numerous industry certifications and consistently receive positive patient feedback.

I look forward to hearing from you,

What to say when emailing a resume to follow up on a conversation

Subject: Finance Manager follow-up

Following our phone discussion earlier today, I would like to reiterate my interest in the Finance Manager position and attach my resume for your consideration.

As you can see, I am currently fulfilling the Finance Manager role at XYZ Company and am looking forward to developing my career within a global organization. I have a master's degree in Business Administration, as well as extensive experience in managing the finance function within a security business. I look forward to bringing my leadership skills to your team of finance experts.

Please reach out to me at 555-555-5555 when you have had a chance to review my attached resume.Regards,

Finance Manager, XYZ Company

What to say when emailing a resume following a referral

Subject: Events Manager vacancy

Dear Ms French,

Please find attached my resume. I have been referred to the Events Manager position by one of your colleagues, John Day, who I previously worked with at ABC Inc. Having delivered many successful events with John as my manager, I'm flattered that he has now asked me to apply for your open role. 

I've recently delivered a conference for 800 international delegates and a team building event for 5 national teams, both of which were very well received and were completed within challenging budgets. I am confident that I can bring a similar level of client satisfaction to DEF Inc. and look forward to discussing the position further with you.

Please don't hesitate to get in touch to schedule an interview at your convenience,

555-555-5555

Should you attach a cover letter when emailing a resume?

Now we've covered what to say when emailing a resume, it's time to consider the cover letter. As you can see, we recommend that the body of the email be kept short and concise. If you feel the need to include more detail, you can consider attaching a cover letter as well as a resume. There's no obligation to do this unless a letter is specifically requested as part of the application instructions, but it does give you the opportunity to expand on key points of interest.

Top tip: You may like to read our article on  how to write a cover letter to make sure you get this part of your application bang on!

How long does it take to hear back after emailing a resume?

Don't panic if you don't hear back immediately! While email is a speedy way to apply, recruiters and hiring managers receive many resumes for every open role and need time to sift through them, create shortlists, and schedule interviews. That said, certain recruiters have a reputation for ghosting unsuitable candidates, or your application may simply have been overlooked, so there's no harm in following up after a week or two if you haven't heard anything.  

What to write in a follow-up email

Subject: Communications Assistant vacancy (ref: 12345)

I emailed my resume to you last week in response to your advertisement for a Communications Assistant. I just wanted to check that you'd received it, and to reiterate that I remain very interested in the role.

If you didn't receive the resume or have further questions regarding my application, please do get in touch with me either via email or by phone at 555-555-5555.

Email with confidence

Now you know what to say when emailing your resume in any situation, you're ready to apply for your dream job! Use this checklist to make sure you've nailed it before you hit the send button:

Correct email address and personalized greeting

Appropriate subject line

Clarification of the role you're applying for

Elevator pitch

Call to action

Professional sign-off

Attachments attached

Final proofread

If you feel that your resume isn't quite ready to be unleashed upon the world, why not get an expert opinion? Our free resume review will explain which areas need further work before you submit your application.

Recommended reading:

How to Write the Perfect Goodbye Email to Co-Workers & Clients

The Networking Email That Works Every Time

How To Use AI To Prepare For A Job Interview

Related Articles:

How To Write a Sick Leave Letter for Work (with Template and Example)

Guide to Writing a Great Resume with No Work Experience

Business Analyst Skills: Add to Improve Your Resume!

See how your resume stacks up.

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What To Write in an Email When Sending a Resume to an Employer? (+3 Email Templates)

• Klara Cervenanska , 
• Updated September 3, 2024 7 min read

Wondering what to write in email when sending a resume ? We’ll let you in on a little secret — it takes more than just attaching your CV and hitting “send”. 

In fact, knowing how to compose an email for sending resume can be the difference between landing an interview and getting ignored. 

Sometimes employers provide clear instructions on what the email format should include. If that’s the case, follow the employer’s directions closely. 

But if you can’t find any instructions, don’t worry — you can follow the best practices described in this article!

We’ll show you exactly what to say in an email with resume so you come across as professional and confident. Plus, we'll also give you 3 simple email templates you can download to make sure you know exactly what to say when emailing a resume.

Table of Contents

Click on a section to skip

3 sample emails for sending your resume to recruiters:

How to email a resume: a few tips to keep in mind before sending the email.

• Write an effective subject line. It's the first thing they're going to see

What to write in an email when sending a resume to an employer? Follow these 5 steps

Attaching files — resume and cover letter, what should you do before sending your email, watch out for these common mistakes.

• Key takeaways: What to write in email when sending resume?

Need an sample email to send a resume for job? Feel free to use any of these templates as your first draft.

Just click the red button below each sample and adjust the text to your liking. 

#1 Template of an email to send with your resume

#2 template of an email to send with your resume, #3 template of an email to send with your resume.

Additionally, these 10 more job application email templates will give you the help you need at any stage of the hiring process.

Finally, if you already have a fantastic LinkedIn profile but no resume, there's no need to write your CV from scratch. You can  convert your LinkedIn profile into resume  in seconds.

Before we show you what to say in an email with your resume, let’s cover a few quick tips that’ll set you up for success:

• Find out who's going to be the recipient of your email. Try to find the hiring manager's contact details so you can address them by name. A slightly more personal approach can decrease the chance of your resume being forgotten or disposed of.
• Remember that your email address needs to be professional. Emails like julezizcoolz@yahoo may've been cool in 2005, but not anymore. Instead, create a professional email address that consists of your first and last name.
• You should also consider when to email your resume. In general, you want your email to be among the first ones they receive that day. This means you should send it very early — ideally before 8am.
• The same applies for days of week. The later in the week you send your email, the lower the probability that someone reviews it. This is why you should send it very early on a Monday morning.

Of course, if it's a first-come, first-serve kind of job application, don’t wait around too long. But when you can, taking a moment to think about what to write in an email when sending resume can really give you that extra edge. Key takeaways:

• Look up the hiring manager's contact details;
• Your email address needs to be professional;
• Send it on a Monday, ideally well before 8am;

Write an effective subject line. It's the first thing they're going to see

Sure, the subject line is just a tiny part of the whole email. However, it's also the very first thing the recruiter is going to see. That's why you want the subject line of your resume email to be absolutely spot on.

First of all, check the job posting for instructions regarding the submission. There may be a preferred subject format the company uses. If that's the case, then you need to stick to it.

However, if there are no instructions, you should stick to the standard format for subject lines :

• Subject: ‘Job application’ – Job title, Job ID (if applicable) — Your Name
• Example: Job application – Office Manager, Job ID #1553 — Ian Lumberjack
• Example (with referral): Referral from John Wick: Job application – Graphic Designer, Job ID #1554  — Nina Hughes

If someone recommended you for the job, definitely make this clear in the subject line. You can add your title or qualification if you wish — but remember, keep the subject line succinct.

We can check your resume for you.

Scan your resume for issues and see how it compares against other resumes in our database.

Stuck on what to write in an email when sending a resume? No worries, we'll break it down into smaller steps so you can craft the perfect email without any problems. 

Firstly, to make your email a bit more personal, you want to address its recipient by name. Look at the company website or LinkedIn and try to find the contact person. However, if you can't find this information, it's perfectly fine to address your email without a name .  

In the first short paragraph you should state who you are, why you're sending this email, and what the email contains.

Thirdly, you need to present your best and proudest achievements. Of course, only mention those achievements that are relevant for the job. Close this paragraph by saying what value you would bring to the company and which skills you will use to accomplish this.

In the closing paragraph you need to say that you're looking forward to hearing back from them and meeting in person. You may add a captivating call for action but be careful not to sound rude or overly keen.

Finally, end your email with a classic signoff, like “Yours faithfully,” or “Yours sincerely.” Also, remember to include your contact details: your name, your job title, email address, phone number, and LinkedIn profile (optional). 

Remember, you want to keep the body of the email short and succinct. Don't go in too much detail otherwise you might loose the hiring manager's attention. 

Keep in mind that you simply cannot elaborate on every accomplishment and every work experience due to limited space. The email needs to be informative and concise.

This should go without saying but, don't forget to attach your resume to the email!

You might think to yourself: “Well, of course! ” But when you're busy figuring out what to write in email while sending resume, it's easy to overlook the basics.

Here are more valuable tips to guide you:

• Consider whether it's relevant to also attach your cover letter . When you apply for a job in bigger companies you may actually benefit from sending your cover letter as well as your resume. Just remember not to repeat yourself too much in your email body and your cover letter.
• Avoid naming the attachments generically or randomly. Names like fghjvh.pdf or resume2.pdf can make it hard for the hiring manager to find these documents later. Name your attachments in a way that makes them easy to find — Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf
• The best format for sending your resume and cover letter is .pdf or .doc. We suggest saving your documents as PDFs, since it's a universally accepted file format, it's easy to open and will not distort the formatting of your documents.

If you’re considering sending a video resume , you should know  how to convert video to MP4 , as it’s the most common format supported across different browsers and devices.

Keep in mind that files should not be larger than 10MB. Otherwise  they might be considered suspicious.

Last but not least, before sending it out, get your resume analyzed to make sure it contains everything it should.

Key takeaways:

• Resume and cover letter need to be sent as attachments;
• Name your attachments in a way that makes them easy to find;
• Save documents in the PDF format;
• Files should not be larger than 10MB.

Before you send the email with your resume and cover letter, you should check it for any spelling or grammatical mistakes .

Having bad grammar is definitely not something you want to be remembered for. Ask a friend to proofread all your documents . It can make a big difference. 

Additionally, it may be a good idea to send yourself a test email to see whether the formatting and layout of the email is up to the expected standard.

Don't forget to test download and open your files. Check whether you've attached the right file(s).

Also, avoid using any colorful fonts, pictures or emoticons. 

Once again, when you’re figuring out what to write in mail while sending resume, it’s easy to make silly mistakes. But, unfortunately, even the smallest errors can seriously hurt your chances. 

That's why you should watch out for these common pitfalls:

• Sending large attachments . Attaching a huge file can clog up the recipient’s inbox or even cause your email to bounce back. So, keep your resume file size under 10MB.
• Sending a generic email. Another big mistake is sending a generic email without tailoring it to the specific job or company. This shows a lack of effort and interest. Always personalize your emails!
• Not following instructions. If the job posting asks for a specific subject line, file format, or any other detail, do as instructed! Because ignoring these guidelines can make it seem like you didn’t pay attention or don’t care enough to follow through.
• Using a tone that's too casual. While it's great to be friendly, you still want to come across as professional and respectful. Slang, emojis, or overly informal language might make it seem like you’re not taking the application seriously. 
• Sending your email without proofreading. Taking a few extra minutes to carefully review your email can make all the difference. After all, it’s your first impression, so make sure it’s a good one!

By avoiding these common mistakes, you'll ensure your email makes a positive impact and improves your chances of landing that interview!

Key takeaways: What to write in email when sending resume ?

Sending your resume attached to a well-written email can be a very effective strategy. It can help you find a way around ATS algorithms that filter out unsuitable resumes before they can even get to an HR employee for evaluation.

So how do you write one?

• Before you start writing the email, make sure you know who to address. Knowing the hiring manager's name will make the email feel more personal and decrease the chance of it being forgotten.
• Your resume address should sound professional. Send your resume email early on a Monday morning for maximum effectiveness.
• We have provided you with email templates. No matter which one you choose, remember — keep the email short, informative and professional.
• Attach your resume and cover letter in the PDF format and name them in a way that makes them easy to find, for example  Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf
• After you have written the email and attached the documents, ask someone to proofread it for you to avoid any grammar errors and typos. Lastly, send yourself a test email to check the formatting and test download the files. 

After you send in your resume, cover letter and your job application, wait for a couple of days before sending a follow-up email .

Christy's word of advice

For bigger companies, your application will probably be forwarded straight to the ATS, so just a short email referencing the attached cover letter/resume is fine. An exception is if you’ve been referred to them directly, in which case, keep it formal but mention the referee’s name. For smaller companies where your application is more likely to be manually reviewed, showing a bit of personality will help you to stand out.

Christy Morgan, Resident HR Expert

Concluding thought — even if you construct the perfect email to send with your resume, you still need to make sure you have an impressive resume and cover letter.  

We've got you covered. Check out these articles to help you create the perfect resume and cover letter:

• How to Write a Resume: The Only Resume Guide You’ll Need in 2024
• The Only Cover Letter Guide You’ll Need in 2024 (+Examples)

When emailing your resume to a hiring manager, start with a formal greeting using their last name. In the first paragraph, briefly introduce yourself and explain the purpose of your email. Next, highlight your most relevant and proud achievements, linking them to the value you can bring to the company and the skills you'll use to achieve this. Conclude by expressing your eagerness to hear back and the hope of meeting them in person. Sign off with "Yours faithfully" (US English) or "Yours sincerely" (British English), and include a professional signature with your contact details.

When sending your resume to a hiring manager via email, the subject should always include your name and purpose, e.g. Job application – Job title — Your Name .

In your email when sending a resume with a reference, briefly introduce yourself, mention the position you're applying for, and how you came to know about it. Specifically mention your reference's name and your relationship with them . Then continue by highlighting your most relevant and proud achievements, linking them to the value you can bring to the company. Conclude by expressing your eagerness to hear back and meeting them in person. Sign off.

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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Updated TOP 20 Email Subject Lines for Sending Your Resume + 20 Additional

Posted on 09 aug 2021, updated on 03 sep 2024.

Nowadays, it's rare to print a resume and send it via snail mail — you either upload it to an Applicant Tracking System (ATS) or send it directly to a hiring manager or recruiter in an email. However, the last thing anyone wants is for the message containing your resume to stay unopened in an inbox or, worse, be marked as spam or deleted. This is where crafting a clear and compelling subject line helps.

The Importance of a Resume Email Subject Line

Having a stellar resume is crucial for landing that callback, but even the most impressive resume won’t do you any good if no one opens the email to read it in the first place. The subject line of your email plays a pivotal role in whether it gets opened or ignored. Imagine this: Your inbox is filled with hundreds of emails every day, and you’re trying to figure out which ones are worth your time. You need some indication that an email isn’t spam, an advertisement, or a generic message sent out by some brand before you decide to open it and read what’s inside.

Recruiters and hiring managers operate the same way. They’re often juggling many tasks with limited time, so they must be selective about which emails they open. That’s why having a compelling subject line is so important — it’s your chance to cut through the noise and grab their attention. Utilizing professional resume services can ensure that both your resume and your email subject line are optimized to make a strong first impression.

What to Write in the Email Subject Line When Sending a Resume

Think of your email subject line for sending a resume like the title of an article or a book. You have to make an effort to make your title catchy and compelling to encourage your reader to read the rest of your text. Otherwise, you risk your email resume getting sent to the trash bin or, worse, marked as spam. As for what to mention in the subject while sending a resume, here are four of the most important tips for making your email subject for sending a resume to HR as effective as can be.

1. Make It Obvious You’re Applying for Work

One of the biggest mistakes you can make is not clearly stating your intention to apply for a job. Failing to do so can end up confusing and even infuriating recruiters and hiring managers, especially if your email subject line is shoddily written and the messaging vague. Here are some solid examples of how to be direct-to-the-point with your email subject line when sending your resume.

• Resume, John Doe, Applying for Sales Position, Miami
• Job Application, Jane Smith, Applying for IT Specialist, Salt Lake City

2. Your Qualifications

If the job listing has very specific requirements, such as knowledge of specific computer languages or a master’s degree, it can help to use these qualifications in your subject line. Check out these examples:

• Experienced Content Writer – Over 100 Real Estate Articles Written
• Forklift Driver with 2 Years’ Experience Applying for Vacant Position

3. If Referred, Include the Referring Person’s Name

If someone from the company referred you, include that person’s name in your subject line for the job application. By adding your referrer’s name, you can make your email stand out, especially if it’s someone who is in good standing with the company. In this case, you are already making a good impression before the recipient looks at your resume.

• Referral from Steve Smith: Joe Johnson, Resume for SEO Specialist Position
• Referral from Mary Winston: George Abrams, Resume for Senior Marketing Position

4. Formal Words and Phrases

Never use informal words or phrases that you would use in casual conversations with your friends — even if the recipient is someone you personally know. Some examples of terms not to use include “Hi,” “Howdy.” or “What’s up?” Practice professionalism at all times in your correspondence when applying for work. Likewise, avoid using abbreviations or shortened terms unless that’s how they were used in the job listing or submission instructions.

Email Subject Line Good Practices

More than using the right words and terms, it also helps to consider some good practices when writing your email subject for sending a resume.

1. Keep It Short

Recruiters and hiring managers reportedly take only six seconds to skim a resume. How much time do you think they’ll spend on your subject line? Grab their attention immediately by keeping your email subject line concise and direct to the point. Use too many characters, and your subject line can get cut off abruptly, especially on smart devices and mobile phones. You risk losing your recipient’s interest this way.

Limiting your email subject line to 80 characters or less is highly recommended. That should be enough to let your reader know that you’re applying for a job. If you have a lengthy name, there’s no need to write it entirely — including only your first and last name in your email subject line will suffice.

• Job Application, Tony Parks for Accountant Position, Dallas, TX
• Resume, Norman Brown for Coaching Staff, Pembroke, NC

2. Review and Review Again

Due to the limited space available, any typographical or grammatical error in your email subject line will be immediately obvious. These errors leave a negative impression on any reader, telling them that you can’t be bothered to check your work. For your application’s sake, proofread your subject line and the rest of your resume before sending it out. By ensuring your subject line is free of spelling or grammatical errors, you preserve your credibility in the eyes of the recruiter or hiring manager reading it.

In addition, make sure you’re sending your email resume to the right person—you certainly don’t want the hiring manager to find another supposed recipient of your email resume.

3. Keywords, Keywords, Keywords

Most of the resume applicant screenings done by companies today rely heavily on keywords. Many modern recruiters use filters to separate job applicants from the rest of their emails. Hence, you must make your email subject line ‘filter-friendly’ by incorporating keywords relevant to the job position.

Phrases like ‘job applicant’ or ‘job candidate’ — along with the position you’re applying for — will make your subject line stand out from those coming from other candidates. Here are some examples of subject lines you can use when sending a resume:

• Job Applicant – Roger Meeks – Communications Assistant

• Job Candidate – Nigel Tufnel – Available Immediately

• Applicant for Vacant Manufacturing Position – Bob Menkin

• Applying for Telemarketing Job – Leo Gibson

4. Use Variations of Traditional Email Subject Lines

Although the standard mail subject for sending a resume (consisting of simply the job title and your name) won’t do any harm, it can help to deviate from the norm if you truly want to catch a recruiter’s attention. Some of the smart variations to the traditional email subject line include:

a. Accomplishments

You can use your most important credentials and experience to get straight to the point with your email subject line. Here’s a format that works: [Your credentials] with over X years of experience. Below are some examples of this subject line variation:

• Job Applicant—Hotel Manager with 20 Years of Experience

• Resume: Savvy HR Manager Looking for Next Role - 10 Years Experience

• Job Candidate—5-Year Sales Rep with Knack for Exceeding Targets

• Resume: Master Plumber Applying for Vacant Position

b. Acronyms

Attaching acronyms related to academics, job titles, and affiliations after your name in your subject line offers a unique opportunity to capture a recruiter’s attention and immediately distinguish yourself from the competition. Here are some examples:

• Job application – William Tan, RN EMT, WSI

• Resume – Samantha Patton – Network Engineer, MBA, FSNE

• Job applicant – Jim Barnes, CPA

• Resume – Rick Rhodes - Film Producer, PGA

c. Gratitude

Beginning your email with ‘Thanks’ or ‘Thank You’ is a great way to immediately establish good rapport with the recruiter reading your email subject line. A little gratitude goes a long way and can be especially helpful if you’ve been in contact with the recruiter before. Here are some examples of how to begin a subject line with gratitude:

• Thank You – Len Fields, Marketing Applicant

• Thank You – Warehouse Manager

• Thank You for Your Time – Liam Hinds, Job Interviewee

• Thanks – Mike Epps – Job Applicant, Graphic Artist

d. Maximum Characters

Though it’s ideal to keep the number of characters of your email subject line at a minimum, there are times when an expanded email subject line can work, especially if you choose your words wisely. For instance:

• Senior Accountant Position –Worked 5 Years at A&L Law Firm with Background in AML and Compliance

• Public Health Associate Seeking New Opportunity – Jared Shears – MPH

• Job Interview Request – 7 Years Marketing Director – Ivor Dempsey

• IT Applicant Looking to Help – In-Depth Training and Knowledge in Internet Security

5. Use a Professional Email Address

Returning to the topic of professionalism, you simply can’t have an email address that doesn’t make you appear like a responsible and mature adult. So that email with your funny nickname simply won’t cut it—that is if you want recruiters to take you seriously.

As a starting point, your email should have both your first and last name. Having a few non-alphabetical characters in your email address is fine if you limit them to four or five. Adding your profession to your email address can make your name stand out more (for example, [email protected]).

When including numbers, try to avoid those that reveal your age (birth year) or location (zip code) because these can be used to discriminate, whether intentionally or unintentionally. And don’t hesitate to make an entirely new email from scratch if you have to. Emails are fairly easy to create — you can even make one specifically for job application purposes.

6. Follow Directions (If There Are Any)

When applying for certain positions, you might find a note at the end of the job description asking you to send your resume and other materials to a specific email address. For example, it could say something like, “Submit your resume, cover letter, and portfolio to [email protected]. Subject line: Senior Account Manager #264281.”

In these scenarios, it's really important to use the exact subject line they provide. They might have filters set up to sort incoming emails properly, ensuring they reach the right person or folder. If you want your resume to get where it needs to go and make a good impression, you need to follow the instructions to the letter. This is often the first chance for the recruiter or hiring manager to see how well you follow directions, so make it count by getting it right from the start.

20 Additional Well-Written Email Subject Lines to Use When Sending a Resume

Here are 20 different email subject lines. Feel free to draw inspiration from them. Notice how they are written concisely and directly to the point.

Work With Resumeble for Your Resume

When sending a resume in an email, your subject line is just one of the many elements to help you get one foot in the door. Make sure your resume is just as robust by having one of our experienced resume writers work with you to develop your application document.

More than just simply writing resumes for our clients, we at Resumeble take it one step further by providing an interview guarantee — we can ensure that you receive an interview call within 60 days of finalizing your resume. Other job-hunting services we offer include cover letter writing, CV writing, and LinkedIn profile writing. With our personalized approach, you won't need to rely on a generic email template for sending your resume or CV, helping you stand out from the competition. Upload your current resume for a free review , and let’s start working on giving your career the great start that it deserves.

• 7 seconds: this is how long your resume has either to impress or be ignored by the recruiter
• 300+: average number of applications one corporate job opening posted online receives
• 3%: number of sent resumes that result in interviews

Transform your career and beat the odds!

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• Career Blog

Emailing Your Resume: The Guide with Sample Emails for a Job

In today’s highly competitive job market, it has become increasingly important to carefully craft and strategically send your resume to prospective employers. One of the most common methods for submitting your resume is via email.

The purpose of this guide is to provide a comprehensive overview of how to effectively email your resume for job applications. From crafting the perfect subject line to attaching your resume correctly, this guide covers all of the necessary steps for submitting a successful job application via email.

Emailing your resume is an important step in the job application process as it is often the first point of contact with a potential employer. A well-crafted email can make all the difference in whether your resume is even considered for the position.

Furthermore, email is a convenient and fast way to submit your job application. It allows you to tailor your message to the specific company and job posting and can be done quickly and easily from anywhere.

This guide will provide you with the knowledge and tools to confidently email your resume for job applications and increase your chances of landing your dream job.

Preparing Your Resume for Emailing

Tailoring your resume to match job description.

When searching for a job, it is essential to tailor your resume according to the job description of the position you’re interested in. Before sending out your resume, make sure it matches the requirements listed in the job description.

The hiring manager will receive a lot of resumes, and you want yours to stand out. If your resume is showing that you’re a perfect fit for the job, it will attract the attention of the recruiter.

To match your resume with the job description, carefully read through the requirements and skills in the job description to highlight relevant skills and experiences. For example, if the potential job requires someone with project management skills, describe specific experience when managing a project.

Highlighting your qualifications and achievements relevant to the job will give you a greater chance at getting the job.

Formatting Your Resume for Email Attachment

Before attaching your resume via email, consider the formatting of your document. The aim is to make sure that the person receiving your email can quickly read your resume on their device.

Use a basic style and font to keep your resume clear and easy to read, enusre it is error-free and that it doesn’t have any weird formatting, as it can become distorted when transmitted through email.

keep the design professional and as clean as possible, to ensure that the recruiter can absorb your content quickly and keep their focus on your qualifications.

Saving Your Resume in Different Formats (PDF, Word, etc.)

After formatting your resume, make sure to save it in different formats. This enables you to provide the document in a format that suits the recruiter. Before saving the file, double-check the file name and ensure that it is labelled correctly with your name and job title.

In most cases, PDF and Word formats are the common formats, but it’s important to be aware of the specific format that the company requires to ensure your resume is properly received.

Tailoring your resume to match the job description, formatting it for email attachment, and saving it in different formats are essential techniques to get your resume into the right hands. With these tips, you’ll be one step closer to landing your dream job.

Preparing Your Email

When it comes to emailing your resume, the preparation of your email can be just as important as the content of your resume. Here are some tips on how to prepare your email effectively:

Subject Line

The subject line of your email can make or break your chances of getting noticed in the recruiter’s inbox. Make sure it’s concise and attention-grabbing. A good subject line should include your name, the position you’re applying for, and any relevant keywords. For example, “John Smith – Marketing Manager Application” would be a great subject line to use.

Recipient Information

Make sure you address your recipient appropriately. If you have the name of the recruiter, use it. If not, address the email to the relevant department, i.e. “To the Hiring Manager”. Also, ensure that the email addresses of both the recipient and yourself are accurate and professional-looking.

Message Format

When it comes to formatting the actual email, it’s important to keep things simple and professional. Use a standard font, such as Times New Roman or Arial, and stick to a 10 or 12 pt. size. Avoid using fancy colors or fonts, as they can distract from the actual message. Also, make sure your email is easy to read by breaking it up into short paragraphs and using bullet points where necessary.

Message Content

The content of your email should be brief, yet engaging. Start with a polite greeting and an opening sentence that sets the tone for the rest of the email. Introduce yourself, state the position you’re applying for, and briefly explain why you’re a good fit for the role. Use your research about the company to highlight any relevant skills or experiences you have that are particularly applicable to the position.

In addition, you should attach a copy of your resume to the email for the recruiter’s convenience. Be sure to mention in the email that you have attached your resume for their reference.

Finally, make sure to thank the recruiter for taking the time to consider your application and provide your contact information in case they need to follow up with you.

The preparation of your email is a crucial part of the job application process. A well-written message that is concise, engaging, and professional-looking, will definitely get you noticed in the recruiter’s inbox.

The Do’s and Don’ts of Emailing Your Resume

After learning how to properly format and tailor your resume for a job, it’s important to understand the do’s and don’ts of emailing your resume to a potential employer. Here are some tips that can help you make a good impression and increase your chances of getting called in for an interview:

Use a clear and professional email address.  Your email address should be straightforward and easy to read. Avoid using any personal or silly email addresses that may not portray you in a professional light.

Write a clear and concise subject line.  Your subject line should be brief and to the point, mentioning the position you’re applying for and your name. This can help your email stand out in the employer’s inbox and make their job easier when sorting through applications.

Personalize your email.  Address the recipient by name and mention in your opening statement the source of the job posting or any previous interactions you’ve had with the recipient or the company.

Attach your resume using an appropriate file name.  Name your resume file with something specific (like “JohnJohnson_Resume.pdf”), rather than something vague (like “Resume.pdf”). This makes it easier for the employer to find your application and also shows attention to detail.

Write a strong and concise email message.  Keep your email message clear and concise, highlighting your qualifications, experience, and enthusiasm for the role. Avoid any irrelevant information that may distract the employer from your main focus.

The Don’ts:

Send a generic or impersonal email.  Don’t rely on a template or send a generic email that doesn’t specifically address the employer or the job posting. This shows a lack of effort and interest in the role.

Send your resume as the body of an email.  Attach your resume as a separate file rather than pasting it into the body of an email. This can make it difficult for the employer to review and can also distort the formatting and layout of your resume.

Use slang or informal language.  Keep your email professional and avoid any slang, abbreviations, or informal language. This can make you come across as unprofessional and unprepared.

Forget to proofread your email.  Always proofread your email for any errors in grammar, spelling, or punctuation. A sloppy and careless email can leave a negative impression on the employer.

Send your email without a closing statement or action.  Always end your email with a professional closing statement, such as “Thank you for considering my application” or “I look forward to your reply.” This shows your interest and enthusiasm for the role and leaves a positive impression on the employer.

Writing a Cover Letter for an Email

When it comes to applying for a job via email, writing a cover letter is just as important as crafting a professional resume. A well-written cover letter explains your qualifications, work experience, and accomplishments, giving the hiring manager a good reason to look at your attached resume.

Purpose of a Cover Letter

The purpose of a cover letter is to introduce yourself and highlight why you are the best candidate for the job. It serves as an additional opportunity to sell yourself above and beyond the resume. Your cover letter should be concise and focus on the key points of your job history that match the job requirements.

The Importance of Customizing Your Cover Letter

Customizing your cover letter is critical to your success. Hiring managers don’t want to read a generic cover letter that could be sent to any job listing. The more personalized your cover letter is, the better. Do your research and tailor your letter by addressing key points in the job listing, such as the company’s values, work culture, and specific requirements for the job.

Writing Tips for a Cover Letter

When writing your cover letter for an email, keep the following tips in mind:

• Keep it concise and to the point. Your cover letter should be no longer than one page.
• Address the hiring manager by name. If you can’t find their name, use their job title.
• Explain why you’re interested in the position and what you can bring to the table.
• Highlight your achievements and how they relate to the company’s needs.
• Use keywords from the job listing in your cover letter to show your understanding of the specific job requirements.
• Proofread your cover letter to avoid any typos or grammatical errors.

By following these tips, you can write a compelling cover letter that will help you stand out from the crowd and increase your chances of landing your dream job.

Example of a Cover Letter for Your Resume

When submitting your resume to a potential employer, a well-written cover letter can make all the difference. Whether you are an entry-level candidate or an experienced professional, a cover letter is your opportunity to showcase your skills, qualifications, and enthusiasm for the job. Here are two sample cover letters to help you get started:

Sample Cover Letter for Entry-level Position

Dear [Hiring Manager’s Name],

I am excited to submit my resume for the [Position Name] opening at [Company Name]. As a recent graduate of [University Name] with a degree in [Field of Study], I am eager to begin my career in [Industry Name] and believe that [Company Name] would be the perfect place to do so.

During my time at [University Name], I gained valuable experience in [Specific Skill or Task], [Specific Skill or Task], and [Specific Skill or Task]. Additionally, I was involved in [Extracurricular Activity or Volunteer Work] which helped me develop my [Soft Skill or Trait].

I am confident that my skills and qualifications, combined with my passion for [Industry Name], make me an excellent candidate for the [Position Name] role. Thank you for considering my application. I look forward to hearing from you.

[Your Name]

Sample Cover Letter for Experienced Professionals

I am writing to apply for the [Position Name] opening at [Company Name]. With [Number of Years] years of experience in [Industry Name], I am confident in my ability to excel in this role and contribute to the success of [Company Name].

Throughout my career, I have developed a strong background in [Specific Skill or Task], [Specific Skill or Task], and [Specific Skill or Task]. My experience working at [Previous Company Name] and [Previous Company Name] has helped me develop strong communication, leadership, and problem-solving skills, which I believe would be valuable assets to your team.

In addition to my skills and experience, I am also highly motivated and passionate about [Industry Name]. I am excited about the opportunity to join [Company Name] and contribute to the company’s continued success.

Thank you for considering my application. I look forward to discussing my qualifications further.

A well-written cover letter can be an effective tool in landing your dream job. Use these sample cover letters as a guide to craft your own compelling letter that highlights your skills, experience, and enthusiasm for the position. Good luck!

Sample Emails for Job Application

When it comes to job applications, sending the right email can make all the difference. Here are two sample emails that you can use as a guide when reaching out to prospective employers.

Email Example for Job Application

Subject: Application for [Job Title] Position

Dear Hiring Manager,

I am writing to express my interest in the [Job Title] position at [Company Name]. With my [Number] years of experience in [Industry], I am confident that I would be a valuable addition to your team.

In my previous role at [Previous Company], I was responsible for [Brief Description of Responsibilities]. I also have experience in [Related Skills or Qualifications], which make me a strong candidate for this position.

Please find attached my resume and cover letter for your consideration. If you require any further information, please do not hesitate to contact me.

Thank you for considering my application.

Sincerely, [Your Name]

Follow up Email Example

Subject: Following Up on [Job Title] Application

I hope this email finds you well. I wanted to follow up on the [Job Title] position that I applied for at [Company Name].

I am still very interested in the position and wanted to reiterate my qualifications and experience in [Industry or relevant field]. I am enthusiastic about the opportunity to join [Company Name] and believe I could make a significant contribution to your team.

I understand that you are likely receiving many applications, and I appreciate any consideration given to my application. If there is any further information I can provide to assist in the decision-making process, please let me know.

Thank you for your time and consideration.

Remember that following up can often be the key to landing a job. If a few days or a week have passed since your initial application, don’t hesitate to reach out and remind the employer of your interest in the position. Always be polite and professional, and avoid crossing the line into pushiness or impatience.

Using these sample emails as a guide, you can craft effective emails that showcase your qualifications and enthusiasm for the position. Good luck with your job search!

How to Follow Up After Sending Your Resume?

As crucial as it is to submit an impressive resume for a job position, following up on its status is just as important. Many job seekers often overlook this aspect, assuming that the company will get back to them if they are shortlisted. However, following up after sending your resume increases your chances of standing out among other applicants and getting hired.

Importance of Follow-up

Following up after sending your resume shows your enthusiasm for the position and the company. It also demonstrates that you are proactive, have attention to detail, and are genuinely interested in the job. Moreover, it helps you create a positive impression and relationship with your potential employer.

Timing Your Follow-up Emails

The timing of your follow-up emails can make or break your chances for a job. It’s critical to find the right balance between not appearing pushy and not missing out on an opportunity. Generally, it’s a good idea to wait for a week or two before following up on your application. However, if you were given a specific timeline by the company or have a personal connection with someone in the organization, consider customizing your follow-up tactics accordingly.

Moreover, it’s recommended to send follow-up emails during the middle of the week, mostly on Tuesday or Wednesday. Avoid sending them on weekends or Mondays when potential employers are busy catching up on pending work from the previous week.

Sample Follow-up Emails

Here are some sample follow-up emails you can use after sending your resume:

I hope this email finds you in good health and high spirits. I recently submitted my job application for the opening at [Company Name], and I wanted to follow up on its status.

I’m excited about the opportunity to contribute my skills and experience to [Company Name] and join the team. Please let me know if there’s any additional information I can provide or if you need more time to review my application.

Best regards,

I hope you’re doing well. I wanted to follow up on my job application for the [Position] role at [Company Name]. It’s been a week since I applied, and I’m enthusiastic about the chance to join the team at [Company Name].

Please let me know if there’s any additional information I can provide, or if you require further clarification to move forward with the process.

Following up after sending your resume can help you stand out among other applicants and increase your chances of getting hired. By timing your follow-up emails appropriately and using sample emails as a reference, you can impress potential employers and set yourself up for success in your job search.

Email Scams Targeting Job Seekers

As a job seeker, you need to be aware of email scams that could cause damage to your personal and financial well-being. Scammers are constantly coming up with new tactics to lure unsuspecting victims, and you need to be on the lookout for the red flags that indicate an email may be fraudulent.

Red Flags to Watch Out For

Unsolicited Emails: If you receive an email from a company or recruiter you’ve never heard of, be cautious. Legitimate companies usually do not send unsolicited emails to job seekers.

Suspicious Email Addresses: Scammers often use email addresses that look like real companies’ email addresses but contain slight variations or misspellings. Always verify that the email address is legitimate by checking the company’s website or contacting them directly.

Poor Grammar and Spelling: Many fraudulent emails contain poor grammar and spelling errors. Legitimate companies usually take the time to proofread their emails to ensure that they are professional and polished.

Request for Personal Information: If an email requests personal information like your social security number or bank account information, be suspicious. Legitimate companies do not request this information via email.

How to Avoid Email Scams

Use a Professional Email Address: Create a professional email address that includes your name. Avoid using email addresses with nicknames or inappropriate words.

Research before Responding: Before responding to an email, research the company and recruiter to verify their legitimacy. Check the company’s website, social media presence, and LinkedIn profiles to ensure that they are legitimate.

Verify Email Addresses: Always verify the email address by checking the sender’s name, domain, and suffix. Fraudulent emails often contain email addresses that look like the real thing but contain small variations or misspellings.

Never Pay for Job Opportunities: Legitimate companies do not require job seekers to pay for job opportunities, training, or certifications. If a recruiter requests payment, it’s likely a scam.

Trust Your Instincts: If an email seems too good to be true or makes you uncomfortable, trust your instincts and delete it. Never provide personal information or respond to an email that seems suspicious.

Email scams targeting job seekers are a real threat, but they can be easily avoided by staying vigilant and following these simple guidelines. Always remember that a legitimate employer or recruiter will not ask for personal information, require payment, or send emails from suspicious email addresses. With these tips, you can protect yourself from email scams and focus on finding the job of your dreams.

Email Etiquette

Email communication is an essential tool in today’s workplace, and knowing how to communicate professionally through email is crucial, especially when sending job applications. In this section, we will provide you with tips on professional email etiquette and common email etiquette mistakes to avoid.

Tips for Professional Email Etiquette

When sending a job application or any professional email, keep in mind the following tips to ensure you portray yourself as a professional and increase your chances of success:

1. Use a Professional Email Address

Your email address should sound professional, preferably your name or your name and surname. Do not use email addresses such as partygirl.

2. Use a Clear and Concise Subject Line

Make sure your subject line clearly indicates the purpose of your email. Use keywords that are relevant to the topic or job application, such as “Job Application: [Position Title]” or “Meeting Request: [Date and Time].”

3. Begin with a Polite Greeting

Start your email with a professional greeting, such as “Dear [Hiring Manager’s Name]” or “Hello [Recipient’s Name].” Avoid informal greetings like “Hey” or “Hiya.”

4. Use a Professional Tone and Language

Maintain a professional tone throughout your email. Use proper grammar, punctuation, and complete sentences. Avoid using slang, abbreviations, or excessive exclamation points, as they can come across as unprofessional.

5. Keep the Email Short and to the Point

Be concise in your email’s body and get straight to the point. Avoid lengthy paragraphs and unnecessary details. Use bullet points or numbered lists for clarity if necessary.

6. Use Proper Email Formatting

Ensure your email is well-formatted and easy to read. Use proper spacing between paragraphs, keep the font size legible, and use a professional font type like Arial, Calibri, or Times New Roman. Avoid using fancy fonts or colorful backgrounds that may distract the reader.

7. Double-Check for Errors

Before hitting the send button, proofread your email for any spelling or grammatical errors. Typos can create a negative impression, so take the time to review your email carefully.

8. Use a Professional Email Signature

Include a professional email signature at the end of your email. It should include your full name, contact information, and any relevant links, such as your LinkedIn profile or personal website. This adds a touch of professionalism and makes it easier for the recipient to contact you.

Common Email Etiquette Mistakes to Avoid

While following the above tips, it’s also important to be aware of common email etiquette mistakes to avoid:

1. Sending Emails with Typos or Grammatical Errors

Poorly written emails can give the impression of carelessness or lack of attention to detail. Always proofread your emails before sending them.

2. Using Informal Language or Abbreviations

Using informal language, slang, or abbreviations can make your email appear unprofessional. Stick to proper language and avoid shortcuts or acronyms.

3. Writing Lengthy and Rambling Emails

Keep your emails concise and focused. Long, rambling emails can be overwhelming and may not receive the attention they deserve. Stick to the main points and be respectful of the recipient’s time.

4. Not Responding in a Timely Manner

Promptly respond to emails, especially when it comes to job applications or professional inquiries. Delayed responses can give the impression of disinterest or lack of professionalism.

5. Forgetting to Attach Relevant Documents

If you mention attachments in your email, double-check that you have actually attached them before sending. Forgetting to attach important documents can be seen as careless or unprepared.

Remember, your email communication reflects your professionalism and attention to detail. By following these email etiquette tips and avoiding common mistakes, you can make a positive impression and enhance your chances of success in the professional world.

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What to write in email when sending resume and cover letter

Cover letters have a big impact, expert insights for the perfect email and cover letter, the perfect job application email, wrapping up.

I know how stressful and time consuming a job search is. In fact, I've been through it more than once over the past few years. For those in the midst of this pursuit, don’t just submit your resume on job search sites without further action. Instead, include a few introductory words about yourself in a cover letter. Now more than ever, it's crucial to make both your resume and cover letter stand out from other candidates. 

To tackle this challenge, I consulted experts who know exactly what recruiters are looking for. I spoke with hiring representatives across various industries and gathered insider tips and tricks to help you land your dream job — from crafting an attention-grabbing subject line to designing an email that underscores your qualifications.

• 83% of HR pros believe that cover letters boost interview chances (even if your resume isn’t great), but only 35% of candidates submit them
• 61% of recruiters require cover letters for vacancies advertised through automated online tools, such as job boards and career sites;
• 77% of recruiters will give preference to candidates who submit a cover letter, even when it is optional;
• 61% of hiring managers believe that a resume and cover letter should be customized for each specific vacancy and company;
• 58% of candidates are likely to be rejected if typos are found in their cover letter or resume.

Subject lines that stand out

It is known that 47% of email recipients open an email based on the subject line. I asked our experts which subject lines immediately grab their attention and encourage them to open an email. Here are their responses.

What would get my attention? 

• Being addressed personally. That is personalization. 
• If someone outlines how they can be of service to the company and the areas they can assist in, this can be an excellent method to address the company's challenges, making their resume appealing.
• Be creative, but don't forget that this is still business correspondence. Once, I took a course for recruiters where they talked about how to attract the attention of a candidate. There was a subject line called "pick-up." First, you make a joke, and then you write to the point. It looks funny, but there is a high risk of making a bad joke. So maybe you should focus on some "decorations" like emojis. I'm more impressed when the subject line matches the content of the email.
• Alternatively, add the main criteria from the vacancy to the subject line, showing that your experience matches the company's vacancy. 
• If you have been recommended by a company employee, mention them in the subject line.

A good subject line from a candidate that grabs my attention right away should be personal, mention the job they want, and quickly highlight what makes them special or excited. For example, "Application for Marketing Manager: Ready to achieve great results." This is clear and makes me want to read more because it shows what the email is about and what the candidate offers.

The subject line should be short, clear, and attractive. For example: "I am interested in your vacancy: I have experience in tourism and marketing" or "I am ready to join your team as a Marketing Manager." I want the subject line to make me realize that this candidate might be a good fit for a particular position.

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Dos and don'ts for an effective cover letter

Next, we discuss what words, phrases, or elements in a cover letter attract or repel hiring managers.

• spelling and grammatical errors: Errors that go beyond the occasional typo and suggest a deeper lack of proficiency are particularly concerning;
• overuse of generic phrases: Phrases like "stress-resistant," "sociable," and "responsible" are too vague and contribute little to understanding a candidate's unique qualities;
• mentioning negative experiences: Although interesting, candidly discussing past negative experiences, such as being fired for theft, can significantly detract from a candidate's appeal. Similarly, detailed explanations about dismissals at each past job, especially with negative comments about former employers, can create a negative impression;
• aggressive self-presentation: A confrontational tone or overly demanding language in application materials can be off-putting. While confidence is key, there's a fine line between asserting one's qualifications and seeming presumptuous;
• excessively long text: Be concise, don't describe your entire life story 🙂;
• unsubstantiated claims: Terms like "unique," "unsurpassed," and "the best" trigger skepticism unless backed by concrete evidence.
• specific results and achievements: Applications that quantify achievements and results are highly regarded; emphasizing personal and team accomplishments demonstrates capability and leadership;
• relevance to the vacancy: Tailoring the presentation of skills and experience to the job's specific requirements shows a candidate's potential value to the organization directly;
• personalized cover letters: Customizing a cover letter to reflect the company's values, the specifics of the job description, or notable aspects of the company's work demonstrates genuine interest;
• error-free and polite tone: Attention to detail, evidenced by an error-free application, and maintaining a friendly and professional tone throughout are essential;
• emphasis on self-development: For positions ranging from intern to mid-level, highlighting ongoing self-improvement efforts, such as reading relevant books or taking courses, can be very appealing.

I agree that you need to be concise. For me, it is enough to simply point out a few things about yourself and why you are suitable for the position.

• cliches and overly general statements: Statements like "hard working" or "detail oriented" should be backed up with specific examples or avoided if they are not supported by evidence;
• inappropriate content: Phrases like "looking for a job to pay the bills" can be seen as insincere and inappropriate;
• overuse of buzzwords: Using buzzwords without providing meaningful context or examples can be off-putting;
• lack of personalization to the company or role: This can be seen to indicate a lack of genuine interest;
• negative language or self-criticism: Focus on your strengths and how you can contribute to the company rather than dwelling on negatives.
• enthusiasm: Show genuine interest in the industry, field, or role you are applying for. Example phrase: "passionate about (industry/field)";
• relevant skills: Clearly state how your skills and achievements align with the job requirements. Example phrase: "proven track record of (relevant skills or achievements)";
• alignment with company values and mission: Mention how you can contribute to specific aspects of the company or role. Example phrase: "happy to contribute to (a specific aspect of the company/role)";
• eagerness to learn and grow: Indicate your willingness to develop professionally within the company. Example phrase: "eager to learn and grow";
• effective communication: Mention your strong communication skills and ability to work well in a team. Example phrases: "strong communication skills," "team player";
• ability to be innovative and results oriented: Highlight your ability to think outside the box and focus on achieving tangible outcomes. Example phrases: "innovative thinker," "results oriented."

A recruiter always has a list of skills and abilities that a candidate should possess for a specific vacancy. Therefore, I am interested in emails that provide a concise and clear description of work experience or expertise relevant to the industry or position. It will be an added advantage if the candidate specifies which skills align with the job requirements.

Based on my experience as a recruiter, I find certain words or expressions to be off-putting, such as:

• general or vague statements without specific examples or achievements;
• overly long or complex sentences that make it difficult to understand the message;
• an unstructured presentation of thoughts, which may give the impression of inefficient communication skills.

In summary, an effective cover letter should emphasize the candidate's passion, relevant skills, and genuine interest in the company and role, while avoiding generalities, insincerity, and irrelevant information.

Real-life success stories

I also asked the experts to share their memorable experiences of candidate emails that left a lasting impression.

One story sticks in my mind. It's about a compassionate recruiter and a dedicated developer. We had an opening for an Intern/Junior Java Developer. Candidates did not necessarily have to have commercial development experience, but a completed higher technical education was one of the key requirements.

I received an application from a young man who had dropped out of his third year of study due to family circumstances. Despite the overwhelming number of applications for this position, I couldn't just dismiss him. His message was sincere and passionate, demonstrating a keen interest in development, so I decided to advocate for him and convinced the hiring manager to give him a chance.

Five years on, he has become a Senior Java Developer in our company, playing a pivotal role in a major logistics project with a client in the UK.

I can't provide a specific example, but when someone writes personally and not from a template, you want to respond to such a person first and foremost. You might even want to offer advice or assistance in some way, even if there are currently no vacancies in their field.

One inspiring case from my practice involved a candidate who, despite initial rejections, persevered in improving his skills. Eventually, he landed a position that met his goals through active networking and continuous self-improvement. This story emphasizes the importance of resilience, perseverance, and strategic networking in the job search process.

I recently spoke with a candidate from Poland. Since I do not speak Polish, I communicate with such candidates in English. He noticed my Ukrainian phone number in the contacts and asked, "Can I answer in our language?". It turned out he was Ukrainian. This story exemplifies how paying attention to small details can reveal something in common and build positive feelings towards each other.

By the way, if you are a recruiter who has stumbled upon this article, we recommend reviewing the guidelines on how to optimize your interview assignment emails .

So, having taken into account all the tips and tricks from our experts, I decided to create a good job application email with Stripo editor . I selected two designs: one colorful and the other calm.

(Source: Stripo template )

Perhaps the design of a job application email may not be crucial in all industries. But if you are a creative professional, you should definitely pay attention to it. Among Stripo's ready-made templates , you will find a lot of bright solutions that take only a few minutes to work with and do not require any coding skills.

It's worth noting that you can save all elements with important information as modules , and then mix and add them to your other emails.

And, as our experts have already noted, in such important emails, proofreading is a must. You can easily check the text for errors right in the Stripo editor with built-in GenAI .

(Source: Stripo editor)

Review of text and design by recruiters

The text is excellent; it includes a general description of your experience, emphasizes the "features" of the company to which you are sending your resume, and also presents skill sets along with a description of your successes that should further interest the employer.

Regarding the design, I think the second option will be used more frequently because it is as "neutral" as possible. However, purple will most likely be chosen by designers, salespeople, or marketers. This is just my speculation. If I were to choose, I would opt for the first design, but in a different color, for example, pale blue—not so bright.

The text is good; perhaps I would make it a bit shorter, but that's not crucial. Regarding the color and font, I prefer the more minimalist version.

Regarding the text, I really like it! I also loved the icons with links to Behance, LinkedIn, and Facebook, as they allow immediate access to social media profiles. Concerning the design, in the initial few seconds, the vibrant colors tend to divert my attention away from the text. However, after 10 seconds, I adjusted to it and began focusing on the text. So, perhaps I would opt for a simpler design. But that colorful design will indeed attract attention, especially if the candidate is in a design-related profession. It will immediately indicate to the hiring manager the type of professional they are considering. Designers can quickly gauge each other's level based on the visuals they see.

Considering the feedback, I have decided to create another version of the email containing my resume and cover letter, this time using more subdued colors.

By the way, we offer a wide selection of email templates for freelancers tailored to various client interaction scenarios.

Email signatures

I also want to emphasize the importance of including a detailed email signature in your job applications to enhance your professionalism and visibility. Ensure your signature contains your name, career focus, contact information, LinkedIn profile, and links to your portfolio or projects. This helps potential employers to better understand your skills and fit for their team. 

Adding a signature to your emails can also help prevent them from being marked as spam, thereby increasing the likelihood of successful delivery. This, in turn, improves your chances of gaining attention.

(Source: Stripo signature generator )

I specifically did not include a photo in this example because, in some countries , it's believed that including a photo with a job application can be distracting. However, should you require it, our editor allows for the easy addition of a photo either within the email design or in the signature, depending on your preference.

Would you like to create your own signature design in a couple of minutes? Use Stripo's signature generator for free.

Through this guide, we've equipped you with recommendations from expert recruiters, showcased examples of emails that are not just effective but also aesthetically pleasing, and demonstrated how you can leverage Stripo's services to create professional-looking emails and signatures in mere minutes. These tools and insights are designed to set you apart in a competitive job market, ensuring your application captures the attention and admiration of recruiters.

Whether you're actively searching for a new opportunity or considering a career change, by applying the strategies and tools we've discussed, you're not just sending an application: you're making a statement about your professionalism, attention to detail, and dedication to your career aspirations. We wish you success on your career path!

How to Email a Resume and Cover Letter Attachment

Sample Email for a Job Application With Attachment

Ashley Nicole DeLeon / The Balance

Depending on the job for which you're applying, you may need to attach your resume and cover letter to an email as you reach out to the hiring manager. That's often the case with smaller employers. For other employers, you'll generally apply online or via a job board, but you'll still want to know how to properly attach a resume and cover letter in case you're coordinating any interviews via email.

What's the easiest way to attach your resume and cover letter to an email message? When you're asked to send a resume or cover letter via email, follow these steps to ensure you have correctly attached your documents. You'll also want to explain what you are sending and why, add your signature to the email, and include a subject line that will get your message opened and read by the recipient.

Key Takeaways

• Most employers request a Microsoft Word document or a PDF file of your resume. 
• It's easy to save your documents in the file format requested by an employer.
• When saving your documents, use your name as the file name.
• Include a subject line that states who you are and what job you are applying for in the email message.

Check the Employer's Instructions

When you apply for jobs via email , the employer may require you to send your resume and cover letter as an attachment to an email message. It's important to send your attachments correctly, include all the information you need so your email message is opened and read, and let the receiver know how they can contact you to schedule an interview.

What's most important is to follow the employer's instructions and send exactly what they have asked for in the format it's requested. If you don't, your message may end up in a spam or trash folder.

Save Your Cover Letter and Resume

When sending your cover letter and resume attachments, the first step is to save your resume as a PDF or a Word document. The job posting should specify how to send the attachment. This way, the receiver will get a copy of the resume in the original format.

If there aren't instructions on how to send your documents, submit your resume as either a Microsoft Word document (.doc or .docx) or as a PDF file. These are the formats most commonly preferred by employers, and it's easy to save the documents and add them as attachments to your email message.

You can either save your cover letter in document format or write it directly in the email message.

Save as a Word Document

If you have word processing software other than Microsoft Word, save your resume as a Word (.doc or .docx) document. Select File , then Save As .

Save a Google Doc as a Word Document

If you don't have Microsoft Word, you can save a Word (.docx) version of a Google Doc. Select File then Download and choose Word Document (.docx).

How to Save as a PDF

Whether the employer requests a PDF file or you opt to send a PDF, here's how to convert a document file.

To save a Word document as a PDF:

• Select  File then Save As  in Microsoft Word.
• Select  PDF  from the  Format  drop-down menu.

To save a Google Doc as a PDF:

• Select  File then Download and choose  PDF Document .

Choose a Unique File Name

When saving your document, use your name as the file name , so the employer knows whose resume and cover letter it is, i.e., janedoeresume.doc or janedoecoverletter.doc.

Don't simply use "resume" as a file name because it will be hard to differentiate your resume from those of the other applicants.

Include a Subject in the Email Message

The subject line is one of the most important parts of the email messages you send to apply for jobs. If you don't include one, your message may not even get opened. 

Your email message must include a subject line, and it should explain to the reader who you are and what job you are applying for. Be specific, so the recipient knows what he or she is receiving. Employers often hire for many positions at the same time, so include both your name and the job title.

Add a subject to the email message before you start writing it. That way, you won't forget to include it afterward.

Here's what to write:

Subject: Your Name - Job Title

If the employer requests additional information, like a job ID number, be sure to include that too.

Write an Email Message to Send With Your Resume

Once you have saved your resume and cover letter, and they are ready to send, the next step is to write an email message to send with your documents.

First, open your email account. Then click on Message at the top left of the screen or click on File > New > Message .

You can either write your cover letter as part of the email message or send it as an attachment. Here's how:

Write Directly in the Email

You can either type your cover letter directly into the email message , copy and paste it from a word processing document, or if the company requests an attachment, send your cover letter and resume with the email message. So, your choices are to send a cover letter attachment or to use the email message as your cover letter.

If you are attaching a cover letter, your email message can be brief. Simply state that your resume and cover letter are attached. Offer to provide additional information and let the reader know how you can be contacted.

Be sure to follow the directions in the job posting for how to apply when sending your cover letter and resume or your application may not be considered.

Adding Your Signature to the Email

It is important to include an email signature with your contact information, so it's easy for hiring managers and recruiters to get in touch with you.

Include your full name, your email address, and your phone number in your email signature, so the hiring manager can see, at a glance, how to contact you. If you have a LinkedIn profile , include it in your signature. Do the same with any other social media accounts you use for career and business purposes.

Sample Email Signature

Jared Harshbarner jared.harshbarner@email.com 617-123-3790 linkedin.com/in/jared.harshbarner

How to Add Your Signature

To add your signature to your email message, click on File > Insert > Signature if you have a signature saved that you use for job searching. If you haven't created an email signature, type your contact information (name, email address, phone, LinkedIn) at the bottom of your message.

Attach Your Resume and Cover Letter to an Email Message

Once your email message is ready to send, you need to attach your resume and cover letter to your message:

Click on Insert > Attach File. Your email client will display a list of files in the default file folder of your computer. If your resume and cover letter are stored in a different folder, click on the appropriate folder.

Click to select the file you want to add to your email message , and then click on Insert to attach the document to your email message. Take the time to carefully proofread the message before you send it.

Before you click Send , send the message to yourself to be sure all the attachments come through, and your email message is perfect.

Send a copy of the message to yourself, as well as to the company, so you have a copy for your records. Add yourself as a BCC (blind carbon copy) by clicking BCC and adding your email address.

Then click Send , and your cover letter and your resume will be on their way to the employer.

Review a Sample Email Message

Here's a sample email message sent with resume and cover letter attachments to apply for a job.

Subject: Sarah Smith – Museum Docent

Dear Ms. Cooper,

I’m writing to apply for the summer docent program at the Museum of Local History.

I have extensive docent experience, having volunteered at both the Harbor Museum and ABC Art, and have led tours both as a student leader and a member of the town historical society. In addition, I’m a lifelong town resident and an enthusiastic amateur historian.

I’ve attached my cover letter and resume for your review. I hope you’ll contact me at your convenience to discuss the program and arrange an interview. Thank you for your time.

Sarah Smith sarah.smith@email.com 555-555-1234 linkedin.com/in/sarahsmith

Frequently Asked Questions (FAQs)

Is it better to send a word document or a pdf to apply for a job.

A PDF file retains the format of your resume and letter, so the recipient will see them as you wrote them when they open the file(s) you sent. A Word document is easily read by the Applicant Tracking Systems (ATS) that employers use to manage job applications. What's most important is to follow the company's application guidelines.

How can I be sure my documents are formatted correctly?

Send a test message, and email your resume and cover letter to yourself before you send it to the employer. That way, you'll know your documents are formatted and attached correctly.

ZipJob. “ Should You Send Your Resume as a PDF or Word Doc? "

Google. " Create, View, or Download a File ."

Microsoft. " Save or Convert to PDF or XPS in Office Desktop Apps ."

Adobe. " How to Convert a Google Doc to a PDF ."

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How to Write a Subject Line when Sending Your CV by Email

Last Updated: June 13, 2024 References

This article was co-authored by Katrina Georgiou and by wikiHow staff writer, Jennifer Mueller, JD . Katrina Georgiou is a career coach and the founder of Katrina Georgiou Coaching based in Silicon Valley. Katrina helps individuals find new careers as well as career advancement, including resume writing, interview preparation, salary negotiation, and performance reviews. Trained in the co-active method from the Coaches Training Institute (CTI), Katrina uses personalized communication and leadership strategies to support her clients in building successful and fulfilling careers. There are 8 references cited in this article, which can be found at the bottom of the page. This article has been viewed 380,085 times.

When applying for a job, it's common practice to send your résumé or CV through email. The subject line is the first thing the recipient will see. A brief subject line that lets the recipient know exactly what the email is about is the best way to make sure your email is read. Generally, your subject line should include the word "résumé" or "CV" along with your name and the job title you're applying for. [1] X Research source

Best Subject Line When Sending a CV or Résumé by Email

Start the subject line with the word "Résumé" or "CV" followed by a colon (:). List your name and the position you're applying for, including any identification numbers. Separate each portion of information with a hyphen (-). Capitalize all nouns and verbs in the subject line, and put everything else in lowercase.

Including Necessary Information

• Often employers provide a specific formula for the subject line because they have programmed email filters to catch emails from people applying for a specific job. If you don't follow the employer's formula, your email may be overlooked.

• Copy the specific job title, rather than using a generic description such as "entry-level position" or "manager."
• Use your full first and last name in the subject line. Nicknames or shortened names are not appropriate at this stage. If you have an interview , you can let the recipient know what you prefer to be called.

• For example, you might use "CV – Product Developer – Marco Diaz."
• Another subject line format that works is "CV: Marco Diaz for Product Developer." You can also flip these elements around and write "Marco Diaz CV: Product Developer."

Tip: Try to keep your subject line brief. If the recipient views the email on a smartphone or other mobile device, they'll typically only see the first 25 or 30 characters.

• For example, you might use "Marco Diaz for Product Developer: CV Attached."

Polishing Your Subject Line

• If the recipient has a LinkedIn account , this can be a good place to find information on their professional background.
• Reading any articles the recipient has written will also help you prepare for the interview or give you information to add in a follow-up email.

• For example, you might use "CV Recommended by Star Butterfly: Marco Diaz for Product Developer."
• If someone recommended you for the position, put that information at the beginning of the subject line. You want it to be the first thing the recipient reads.

Variation: Common connections aren't always people; they can be places too. If you went to the same school as the recipient or interned with the same company, you might include that as well.

• For example, you might write "CV: Marco Diaz for Product Developer, 20 Years Experience."

• Make sure there are no spelling mistakes or typos. Double-check proper names – even your own – to make sure they're spelled correctly.

Putting Together Your Email

• Traditional letter-writing salutations can seem stiff and overly formal in emails. Instead of typing "Dear Mr. Marley," try "Hello Jacob Marley."

• For example, you might write "I am applying for the position of Product Designer, which I saw posted on my university's job board."

• For example, you might write "I am extremely interested in this position. I have studied product design in college, where I received top marks for my design projects. I believe I could be a tremendous asset to your design team."

• Follow the same guidelines you would if writing a cover letter to print on paper. Try to keep the full letter to under a page, using active, direct language to describe your skills and experience.
• Keep in mind that the recipient may be reading your email on a computer, or on a mobile phone or other mobile device. Use short paragraphs of 3 to 4 words to make your email easier to skim.

• For example, you might write "I've attached a PDF copy of my CV to this email, along with a formal cover letter."

• For example, you might write "Please don't hesitate to contact me if you require any additional information or would like to arrange a meeting. I look forward to hearing from you."
• You might also say that you plan to follow up in a week if you don't hear from them. If you include this in your email, make sure to set yourself a reminder so that you remember to do what you said.

Variation: If you're feeling confident, try changing the "if" to "when." This removes some of the uncertainty. For example, you might write "Please don't hesitate to contact me when you're ready to schedule an interview."

• If you have a website, you might include the URL for that as well. Only do this if it's related in some way to the job you're applying for or demonstrates background and skills that are related to the position.
• If you've formatted a signature for your emails that is automatically applied, there's no need to type your name and contact information.

• PDF is typically the best format to use for your résumé or CV because the contents of the file can't be accidentally changed or deleted.
• If you're also sending a formal cover letter, attach it as a separate document in the same file format as your résumé or CV.
• Save the file with a unique name that includes your first and last name. For example, you might use "Hamilton Alexander Resume.pdf."

Tip: Avoid using spaces or special characters in your file name. They aren't accepted by all operating systems, and may impede the recipient's ability to open the file.

Example Subject Lines to Send CV

Expert Q&A

• Send your email to yourself first to see how it looks and verify that your attachments are easy to open. You might also want to send it to a friend who has a different operating system than you do. [20] X Research source Thanks Helpful 0 Not Helpful 0
• Use a conservative, professional email address to send your résumé or CV, such as one that includes only your first initial and last name. [21] X Research source Thanks Helpful 0 Not Helpful 0
• Unless the employer specifically tells you not to do this in the job listing, it's standard practice to follow up with your email by mailing the employer a hard copy of your résumé or CV and cover letter. [22] X Research source Thanks Helpful 0 Not Helpful 0

• Proofread your résumé or CV carefully before attaching it. Typos and grammatical errors could destroy your chances of being interviewed. Update dates and figures as necessary. Thanks Helpful 1 Not Helpful 0

You Might Also Like

• ↑ https://www.indeed.com/career-advice/resumes-cover-letters/how-to-email-a-resume
• ↑ https://www.flexjobs.com/blog/post/5-go-email-subject-lines-job-seekers/
• ↑ https://www.robertwalters.com.au/insights/career-advice/blog/the-perfect-subject-line-when-job-seeking.html
• ↑ https://www.careercontessa.com/advice/cold-email-subject-lines/
• ↑ https://www.gordon.edu/styleguide/checklist
• ↑ https://www.hampshire.edu/corc/emailing-your-cover-letter-and-resume
• ↑ Katrina Georgiou. Career Coach. Expert Interview. 25 June 2020.
• ↑ https://jobs.theguardian.com/article/writing-the-perfect-email-covering-letter

About This Article

To write a subject line when you’re sending your CV by email, make sure to let the reader know exactly what the email is about to ensure it will be read. Before writing your subject line, check for any instructions from the employer, who may have requested specific information or a particular formula. In this case, make sure to follow the instructions precisely to show that you’ve looked at the materials carefully and have an eye for detail. Otherwise, start your subject line with the word “resume” or “CV.” Then, add the exact position and any identification numbers listed in the job posting. You’ll also want to use your full first and last name. Separate each of these elements with hyphens or colons. For example, “CV - Product Developer - Marco Diaz.” To learn how to add your top qualification for the position in your subject line, keep reading! Did this summary help you? Yes No

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Aerospace Engineering Resume Examples

• Sep 5, 2024

Crafting a standout aerospace engineering resume is a pivotal step for professionals aspiring to make their mark in the dynamic field of science.

Whether you're a seasoned engineer or a recent graduate, your resume is not just a list of your achievements but a critical tool that showcases your expertise, innovation, and passion .

In this article, we delve into the essential elements of an aerospace engineer resume , offering practical tips and strategies to highlight your industry knowledge.

"The biggest benefit of Apollo was the inspiration it gave to a growing generation to get into science and aerospace." Buzz Aldrin

Aerospace engineering resume examples

Entry-level aerospace engineer resume template, experienced aerospace engineer resume example.

Summary: Innovative and detail-oriented aerospace engineer with 7 years of experience in designing, testing, and managing systems. Proven track record in improving project efficiency and safety, reducing costs, and leading teams through complex technical challenges. Passionate about advancing aerospace technology and dedicated to continuous professional growth. Professional Experience: Senior Aerospace Engineer AeroTech Solutions (Atlanta, GA) June 2019 – Present Lead a team of 10 engineers in the design and testing of a new aircraft propulsion system, reducing fuel consumption by 15%. Manage project timelines and budgets, ensuring projects were completed on time and under budget. Develop and implement advanced simulation models, improving accuracy and efficiency by 20%. Aerospace Engineer SkyHigh Innovations (Savannah, GA) July 2017 – May 2019 Conducted aerodynamic testing on unmanned aerial vehicles (UAVs), contributing to a 10% increase in flight stability. Collaborated with cross-functional teams to design and integrate new avionic systems. Created detailed technical documentation and reports, facilitating clear communication with stakeholders. Education: Bachelor of Science in Aerospace Engineering Georgia Institute of Technology Atlanta, GA Graduated: May 2017 Skills: Aircraft Design Aerodynamic Analysis Systems Integration Project Management Technical Documentation MATLAB CATIA ANSYS Leadership Team Collaboration

Resume layout

Recruiters often make quick decisions based on the initial appearance of an application . Professional formatting signals that you are detail-oriented and take your aerospace engineering resume seriously.

Here are some general rules to help you craft a document that stands out:

• Use a clear font such as Arial, Calibri, or Times New Roman.
• Be concise and use action verbs to highlight achievements.
• Ensure adequate white space for readability. Apply 1-1.15 line spacing.
• Keep margins between 0.5 to 1 inch on all sides.
• Utilize bullet points to list accomplishments and duties.
• Maintain consistent formatting for headings, dates, and bullets.
• Aim your aerospace engineering resume to one or two pages , focusing on relevant experience.

To ensure you don't miss any crucial details, we recommend using the resume builder for a comprehensive and polished solution.

Resume Trick provides access to a variety of designed templates that ensure your application looks well-organized. Our online service helps maintain consistency in formatting, font usage, and layout.

Create your professional Resume in 10 minutes for FREE

Contact information

The main reason for adding contact details is to enable potential employers to reach you. Without it, they have no way to follow up on your data, schedule interviews , or discuss job opportunities.

• Place your contacts at the top of your aerospace engineer resume, either centered or aligned to the left.
• Use your legal name as it appears on official documents.
• Provide a phone number where you can be reliably reached. Ensure that your voicemail greeting is professional.
• Include an email , ideally one that includes your name. Avoid using nicknames or handles.
• Attach a link to your LinkedIn profile if it is up-to-date and complements your aerospace engineering resume.

Incorporating your full address is less common in modern resumes. If you choose to write it, mention just the city and state for privacy reasons.

Aerospace engineering resume summary and objective

This section is often the first thing hiring managers see. A well-crafted statement quickly communicates who you are and what you offer, making a strong initial impression.

Resume summary

The summary provides a concise overview of your professional background, key skills, and achievements. It’s typically used by candidates with some experience in the field.

• Begin with your job title or a phrase that summarizes your professional identity.
• Mention your core competencies, such as technical skills, software proficiency , or specific areas of aerospace engineering.
• Briefly state any significant accomplishments or experiences that set you apart.

Aerospace engineering resume summary example:

Results-driven Aerospace Engineer with over 5 years of experience in designing and testing aircraft systems. Proficient in advanced simulation tools and CAD software, with a proven track record of improving fuel efficiency by 12% in recent projects. Adept at leading cross-functional teams and managing complex aerospace projects from conception through to execution.

Resume objective

The objective is ideal for those entering the sphere , transitioning careers, or looking to emphasize career goals. It focuses on how you plan to contribute to the employer .

• Clearly outline what you aim to achieve in your next role.
• Indicate what you bring to the table.
• Tailor the objective to the company or occupation you are targeting.

Aerospace engineering resume objective example:

Motivated aerospace engineering graduate with a Bachelor’s degree and internship experience in aircraft systems design. Eager to apply strong analytical and problem-solving skills to contribute to FarWell's innovative aerospace projects.

Tips for both

• Keep your summary or objective to 2-4 sentences. It should be brief yet comprehensive.
• Incorporate relevant keywords from the job description to align with what HR is looking for and improve your chances of passing Applicant Tracking Systems (ATS).

"If you want to work in engineering and to have an impact that's global, come work in the aerospace sector." Dennis Muilenburg

Listing your work history highlights the competencies you’ve developed over time. It shows how you’ve applied your knowledge in real-world settings, demonstrating your practical abilities in aerospace engineering.

• Put your most recent role first and work backward on your aerospace engineering resume.
• Clearly state your job title for each position.
• Mention the organization where you worked. Include the city and state (or country, if it was remotely ).
• Provide start and end dates (month and year). Use "Present" for ongoing roles.
• Outline your primary duties , focusing on tasks relevant to aerospace engineering.
• Start each bullet point with strong verbs like "developed", "engineered", or "optimized" to convey your contributions.
• Highlight your accomplishments with metrics and results.
• Utilize industry-specific terminology , but ensure clarity for all readers.

Example of an aerospace engineering resume work history:

Aerospace Engineer Northrop Grumman, Redondo Beach, CA , August 2018 – March 2024 Developed propulsion systems for unmanned aerial vehicles, resulting in a 20% increase in thrust efficiency. Conducted aerodynamic simulations leading to a 15% reduction in drag for high-speed aircraft. Managed project timelines and resources, ensuring successful delivery of design milestones within budget and ahead of schedule. Authored technical reports and presentations to communicate findings and project status to stakeholders and senior management. Aerospace Engineering Intern Boeing, Seattle, WA , June 2017 – July 2018 Assisted in designing and testing structural components for commercial jets. Contributed to a team project that reduced material costs by 8% through innovative design modifications.

Your educational background provides evidence of the academic qualifications required for the role. In aerospace engineering resumes, specific degrees and coursework are often essential to meet job requirements.

Include the following details for each degree:

• State the full degree title .
• Provide the name of the university .
• Specify the city and state of the institution.
• List the month and year of graduation.
• Mention relevant coursework, honors , or GPA if applicable and if it strengthens your application.

List your most recent degree first.

Aerospace engineering resume education example:

Master of Science in Aerospace Engineering Purdue University, West Lafayette, IN Expected: December 2024 Coursework: Spacecraft Design, Advanced Fluid Dynamics, Aerospace Systems Integration Thesis: Optimizing Performance of Reusable Launch Vehicles Bachelor of Science in Aerospace Engineering University of California, Los Angeles, CA Graduated: June 2020 Relevant Coursework: Aerospace Structural Analysis, Control Systems, Computational Fluid Dynamics Honors: Magna Cum Laude, Top 10% of Class

Aerospace engineering skills

In a competitive job market, candidates with a balanced skill set are often more attractive to employers. By demonstrating both your technical abilities and your interpersonal traits, you set yourself apart from other candidates.

• Hard skills are the technical knowledge required to perform job tasks. Listing them demonstrates your qualifications and ensures that you meet the technical requirements of the role.
• Soft skills reflect your ability to work effectively with others and manage your tasks.

Hard skills on aerospace engineering resume:

• Finite Element Analysis (FEA)
• Computational Fluid Dynamics (CFD)
• 3D Modeling and Simulation
• Aerodynamics
• Propulsion Systems Design
• Structural Analysis
• Avionics Systems
• CAD/CAM Software
• Systems Engineering
• Aircraft Design and Testing
• Project Management
• Programming Languages (e.g., Python, C++)
• Technical Report Writing

Soft skills on aerospace engineer resume:

• Problem-Solving
• Critical Thinking
• Communication
• Team Collaboration
• Time Management
• Attention to Detail
• Adaptability
• Creative Thinking
• Decision-Making
• Project Coordination
• Analytical Thinking
• Multitasking
• Interpersonal Skills

Additional sections

These details help demonstrate not only your technical expertise and achievements but also your commitment to the field, continuous learning, and personal interests that may complement your professional skills.

Additionally, this information can serve as conversation starters during interviews , giving you the opportunity to discuss your experiences and passions in more detail.

Aerospace engineer cover letter

"The scientist merely explores that which exists, while the engineer creates what has never existed before." Theodore von Karman

A cover letter is a one-page document that accompanies your aerospace engineer resume when you are applying for a job. It serves as your introduction to potential employers, highlighting your qualifications, and how your skills align with the company's needs.

Unlike an aerospace engineering resume, which lists your experiences in a structured format, an aerospace engineering cover letter allows you to present your narrative, explaining why you’re a strong fit for the role .

How to write an aerospace engineer cover letter:

• Include your contact information at the top, followed by the employer's details.
• Address the letter to a specific person if possible. Use "Dear Hiring Manager" if you cannot find the name.
• Start with an introduction that captures attention.
• Mention the position you’re applying for and how you learned about the opportunity.
• Briefly state your enthusiasm for the occupation.
• Highlight your relevant experience and skills.
• Discuss achievements or projects .
• Reaffirm your interest in the company.
• Thank the hiring manager for their time and consideration.
• End with a formal closing and your typed name.
• If submitting a hard copy , incorporate a handwritten signature.

Aerospace engineer cover letter example:

Dear Mr. Hubbard,

I am writing to express my interest in the Senior Aerospace Engineer position at Aerovation Technologies as advertised. With a Master's degree in Aerospace Engineering from the University of Texas at Austin and over 10 years of experience in aircraft design, testing, and systems integration, I am confident in my ability to contribute effectively to your team.

During my tenure at SkyTech Innovations, I led the design and development of a new jet engine, which resulted in a 20% improvement in thrust and a 15% reduction in fuel consumption. Additionally, I managed a cross-functional team of 15 engineers to complete a major project six months ahead of schedule, achieving a cost savings of $2 million. These accomplishments demonstrate my ability to lead complex projects and deliver measurable results.

At AeroDynamics Corp, I conducted detailed analyses that enhanced the structural integrity of commercial aircraft by 10%. My experience with advanced simulation tools, such as ANSYS, has allowed me to enhance aerodynamic testing accuracy by 25%.

I am particularly impressed with the company's commitment to innovation. I am eager to bring my expertise in aircraft design and project management to your team, contributing to groundbreaking projects and driving technological advancements.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences align with Aerovation Technologies' goals.

Please feel free to contact me at (234) 567-8901 or via [email protected] to schedule an interview.

Mathew Vasquez

Cover letter for an entry-level aerospace engineering resume

Dear Mr. Schmitt, I am excited to apply for the Aerospace Engineer position at Stellar Aerospace. As a recent graduate from the University of California, Los Angeles (UCLA) with a Bachelor of Science in Aerospace Engineering, I am eager to contribute my knowledge and skills to your innovative team. During my internship at Orbit Aero, I assisted in the testing of UAV components, which led to a 10% improvement in-flight stability. I conducted aerodynamic simulations using ANSYS, providing critical data for design optimization. Additionally, I collaborated with senior engineers to develop technical documentation and reports, honing my ability to communicate complex technical information clearly. As a research assistant at Flight Dynamics Solutions, I supported research on advanced propulsion systems, resulting in a 5% increase in fuel efficiency. I conducted experiments and collected data for aerodynamic studies, enhancing my understanding of airflow dynamics. Presenting research findings at university symposiums improved my public speaking and presentation skills, earning commendations for clarity and thoroughness. I am particularly drawn to Stellar Aerospace's focus on pioneering new technologies and driving innovation in the aerospace industry. I am eager to apply my strong analytical skills, hands-on experience with aerodynamic testing, and passion for aerospace technology to contribute to your team’s success. Thank you for considering my application. Sincerely, Martha James

Proofreading ensures that your documents are free from errors, which helps present you as a meticulous candidate . Mistakes can create a negative impression, suggesting a lack of attention to detail or carelessness.

• After finishing your papers, set them aside for a while. Returning with fresh eyes will assist in catching errors you might have missed initially.
• Reading your drafts aloud can help you find awkward phrasing and run-on sentences.
• Utilize spell check and grammar tools in word processing software to identify common errors. However, don't rely solely on these tools as they may miss context-specific mistakes.
• Look for misspellings , especially of technical terms and names on your aerospace engineering resume.
• Check for correct verb tenses , subject-verb agreement, and proper punctuation.
• Ask a friend, mentor, or career advisor to review your papers. Fresh perspectives can provide valuable insights.

"Aerospace services represent one of our biggest growth opportunities for the future." Dennis Muilenburg

Creating an aerospace engineer resume demands precision, a clear display of your skills and accomplishments, and a focus on meeting job requirements.

By adhering to the strategies, and aerospace engineer resume examples outlined in this guide, you can develop a compelling document that effectively showcases your qualifications and sets you apart in the competitive industry.

Trevor Richfield

Career Coach & Professional Resume Writer

Trevor is a professional resume writer, career coach, and Nationally Certified Online Profile Expert (NCOPE) with well over 1,000 resumes under his belt. He emphasizes the importance of building an authentic professional brand you are proud to display to potential collaborators and employers. From recent graduates to executive leaders, Trevor has helped professionals land jobs at Fortune 500 companies and expand their own independent ventures.It's not only about results with Trevor, but about a continuous journey of professional and personal empowerment.

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