how to schedule assignment on teams

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Organize content, create assignments, and assess learners’ understanding in Teams

Learn how to use Classwork to organize content, Grades to streamline assignments, Microsoft Forms to simplify assessments, and Insights to track academic and SEL trends.

Learning objectives

Upon completion of this module, you'll be able to:

• Create and organize class resources and assignments efficiently with Classwork in Microsoft Teams.
• Create, distribute, collect, and grade assignments with Assignments in Microsoft Teams.
• Create and embed polls, quizzes, and surveys with Microsoft Forms.
• Track learner progress with Insights in Microsoft Teams.

ISTE Standards for Educators :

Educator - Citizen

Educator - Facilitator

Educator - Collaborator

UNESCO Standards for Educators :

Application of Digital skills

Organization and Administration

• Introduction min
• Organize class resources and assignments with Classwork min
• Customize Assignments to support learning goals and foster engagement and collaboration min
• Check for understanding with Forms in Teams min
• Create assignments in Teams min
• Maximize flexibility with the Assignments app min
• Support efficiency with the Grades app min
• Improve learner outcomes with the feedback cycle min
• Teams provides insights min
• Knowledge check min
• Summary min

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How to assign tasks in microsoft teams.

Microsoft Teams is a handy collaboration tool that lets teams work together easily, even when they’re not in the same place. Tasks can be assigned in it with ease – this article will explain how to do it best!

Creating a task is easy. Go to the channel or chat you want to assign the task in. Then, click the ‘+’ icon near the message input box, and select ‘Task’. Give the task a title, and add details in the description section.

Now, assign the task to the team members. Use the ‘Assigned to’ drop-down menu. You can assign to individuals or create task lists for several people. This way, everyone knows what to do, and there’s no confusion.

To make task management simpler, set due dates and labels or categories. This helps prioritize and organize tasks. Urgency is created with due dates, and labels or categories make it easy to search for specific tasks.

You can also track progress on tasks. Team members can update their progress directly in Microsoft Teams. Everyone can see status without follow-ups or meetings.

Collaboration and communication can be improved by using @mentions and chat features in Microsoft Teams. @mentions alert certain people when there are updates or changes to tasks, allowing quick action and avoiding miscommunication.

What is Microsoft Teams?

Microsoft Teams is a powerful collaboration tool that allows for effortless communication and successful teamwork. It integrates features like chat, video conferencing, file sharing, and task management . Teams lets you build multiple teams, channels, and threads for better collaboration among teams or projects. Its user-friendly interface and integration with other Microsoft applications such as Outlook and SharePoint make Teams ideal for communication and productivity.

Pro Tip: Use @mentions to notify certain team members of their tasks for better visibility and responsibility.

Understanding the Task Assignment Feature in Microsoft Teams

To effectively utilize the task assignment feature in Microsoft Teams, understanding its functionalities and benefits is key. In this section, explore the advantages of task assignment in Microsoft Teams, empowering you to streamline workflows and delegate tasks with ease. Discover how this feature fosters collaboration, increases accountability, and enhances productivity within your team.

Benefits of Task Assignment in Microsoft Teams

Task assignment in Microsoft Teams has multiple advantages.

• It helps assign duties to individuals quickly, so everyone knows what to do and who is accountable.
• It encourages cooperation and organization by providing a platform to trace tasks and view progress. This helps speed up the workflow and increases productivity.
• It allows for real-time conversation between members, so they can talk about specifics, update each other, and give feedback. This helps create an environment of collaboration.

A distinctive point about task assignment in Microsoft Teams is its link with other Microsoft apps like Outlook and Planner. This connection makes for easy management of tasks on different platforms so none are missed or forgotten. With these integrations, teams stay organized and all tasks are done on time.

Pro Tip: To make the most of task assignment in Microsoft Teams, specify deadlines and priorities for each task. This will help team members concentrate and make sure tasks are completed on schedule.

Step-by-Step Guide on Assigning Tasks in Microsoft Teams

To effectively assign tasks in Microsoft Teams, follow this step-by-step guide. Begin by setting up a task in the platform, then easily assign it to a team member. Finally, track and monitor the progress of the assigned tasks. This guide will provide a comprehensive solution for streamlining your task management process within Microsoft Teams.

Setting up a Task in Microsoft Teams

To set up tasks in Microsoft Teams, you need to know how! Here’s a 5-step guide :

• Open the Microsoft Teams app.
• Go to the team/channel needed.
• Tap the ‘+’ next to the text input field and choose ‘Task’.
• Fill in the task title, due date, assignee, and any extra notes.
• Click ‘Save’ to make and assign the task.

Also, you can add attachments or reminders to your tasks within Microsoft Teams.

Pro Tip: Use tags and @mentions to inform specific team members about their tasks quickly and collaborate effectively.

Assigning a Task to a Team Member

Assigning a task to a team member in Microsoft Teams is easy and efficient. It helps effective communication and collaboration within the team. Here’s a step-by-step guide on how to assign tasks:

• Open Microsoft Teams and go to the desired team or channel.
• Click the “Tasks” tab at the top.
• Select “Create new task” and fill out title, due date, and description.
• Click on the team member’s name or choose them from the drop-down menu.

By following these steps, tasks can be assigned and tracked in one place.

Microsoft Teams also gives you the option to set priority, attach files, and set reminders . It is a comprehensive task management tool that keeps everyone informed of their responsibilities and deadlines.

Microsoft Teams is popular among businesses and organizations of all sizes. As of March 2021, there are over 145 million daily active users on Microsoft Teams. It is one of the most used collaboration tools in the world (source: Microsoft).

Tracking and Monitoring Assigned Tasks

Tracking and monitoring tasks is a must for project management. Keeping a close eye on progress lets teams complete tasks on time and identify any issues. Here are key points to consider:

• Use task management tools: Microsoft Teams offers features to assign tasks, set deadlines and track progress.
• Prioritize tasks: Assign priorities to tasks to understand what needs to be done first. This ensures important tasks are not overlooked.
• Set clear deadlines: Define deadlines to prevent delays and procrastination. Deadlines motivate and maintain productivity.
• Communicate regularly: Effective communication is key. Check in with team members to provide guidance, address questions or concerns and ensure they have resources.
• Monitor progress: Review updates from team members regularly to identify potential issues and take action.
• Provide support: If a team member is struggling with their task, provide resources or guidance to help.

Tracking and monitoring tasks is more than ticking boxes. It needs active involvement, collaboration and adaptability throughout the project.

Pro Tip: Encourage communication by regularly meeting or using collaborative platforms. Share progress updates, discuss roadblocks and seek help. This will create a supportive work environment and help everyone achieve goals.

Best Practices for Effective Task Assignment in Microsoft Teams

To ensure effective task assignment in Microsoft Teams, master the best practices. Communicate clear expectations, set deadlines and reminders, and provide feedback and recognition. These strategies will streamline collaboration, boost productivity, and foster a sense of accountability among team members. Get ready to optimize task management in Microsoft Teams with these essential techniques.

Communicating Clear Expectations

Successful task assignment in Microsoft Teams needs effective communication. Clear expectations guarantee a good workflow with successful project completion. To communicate clear expectations, do the following:

• Define the task: State the desired outcome, objectives, and related deadlines.
• Supply precise instructions: Split the task into smaller parts and provide specific instructions for each one.
• Set performance standards: Explain the quality of work needed and any metrics that should be met.
• Motivate questions and comments: Generate an atmosphere where team members feel comfortable asking questions and seeking clarity.

By communicating clear expectations well, you can stop confusion, improve efficiency, and boost collaboration between team members. This helps everyone stay on the same page and work towards a shared goal.

Besides these key points, it is important to have regular check-ins with team members to monitor progress, tackle any issues or obstacles, and give ongoing support. This helps maintain responsibility and keeps everyone focused on meeting expectations.

Remember that effective communication is a two-way street. Stimulate open conversation and active listening to guarantee that both sides completely understand each other’s expectations.

A study done by Harvard Business Review in 2019 showed that teams with clearly defined goals are 3.6 times more likely to reach those goals compared to teams with unclear or fuzzy goals. Consequently, communicating clear expectations is important for succeeding in Microsoft Teams tasks.

By following these best practices for effective task assignment in Microsoft Teams , you can better collaboration, simplify workflows, and raise overall productivity with your team.

Setting Deadlines and Reminders

Staying on track with tasks? Follow these 4 steps !

• Rank them in order of urgency and importance.
• Set realistic deadlines and leave time for completion.
• Remind yourself and teammates of deadlines.
• Review and adjust as needed.

Let’s look into some special details!

Communicate deadlines clearly with your team. Utilize Microsoft Teams to assign deadlines and get notifications when they’re close.

Recently, our team used these strategies to meet a strict client deadline. We prioritized, set realistic timelines, and used reminders. Our high-quality results were ready ahead of schedule!

Providing Feedback and Recognition

Feedback and recognition are essential for a productive work environment. Showing appreciation for team members not only raises morale, but also encourages them to strive for better results. Here are 6 key points to achieve this:

• Constructive Criticism – Give advice aimed at improving performance, based on actions, not character.
• Timely Recognition – Praise efforts quickly to nurture good behavior and growth.
• Balanced Approach – Make sure feedback and recognition are kept in balance.
• Clear Communication – Express expectations, goals, and improvement needs with clarity.
• Individualized Approach – Offer feedback and recognition that suit each team member’s strengths, weaknesses, and interests.
• Encouraging Environment – Promote open communication and honest feedback.

Moreover, take into account each individual’s context when providing feedback and recognition. Acknowledging their role and linking their goals to team objectives will create a custom experience that encourages motivation.

As an example, a team leader showed appreciation for one member who had been consistently giving their best. This recognition not only boosted the individual’s confidence but also inspired the rest of the team. The act of appreciation spread and resulted in improved productivity from the whole team.

Exploring the journey of assigning tasks in Microsoft Teams has been quite an enlightening experience. We have looked at the various steps and various features that can help with this process. Now, let us draw some conclusions.

Teams also offers real-time updates and notifications. This ensures that everyone is aware of task assignments and deadlines. No more need for constant follow-ups or resource-intensive status meetings. Plus, the ability to integrate third-party apps further improves task management capabilities within Teams .

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How to Use Assignments in Microsoft Teams: Quick 12-Minute Tutorial for Teachers

Sara Wanasek

Using Microsoft Teams in the classroom gained popularity during the pandemic. However, it can, and is, being used in both online and physical classrooms today. As a learning management tool, Teams works seamlessly with other Microsoft products like Word, Excel, and PowerPoint which are classic favorites for students and teachers alike.

This multi-functional tool allows you to stay in touch with your students not only through video calls, but with chats, files, and assignments in Microsoft Teams. Teams can seem daunting when you first begin to use it, but it really is quite simple and easy to use. To make it seem less intimidating, we have broken down and explained some main features of Teams separately. Here are links to our other guides on features of Microsoft Teams:

• Microsoft Teams for Online Teaching – A Guide for Teachers
• Using Breakout Rooms in Microsoft Teams  
• Assignments in Teams
• Class Notebook in Microsoft Teams
• 15 of the Best Teams Tips and Tricks .

Below is a quick, everything-you-need-to-know guide on assignments in Microsoft Teams. Let’s get started!

Create an Assignment in Microsoft Teams

To begin creating assignments in Microsoft Teams, you first need to be sure of two things:

• You are logged in with a Microsoft EDU account
• The Team you have created is a Class Team type

If both of those things are complete you will be able to see the Assignments tab on the side ribbon and on the top ribbon in the General channel. If you need help getting to know the interface and basics of Teams, check out our Teams Guide for Teachers.

Start a New Assignment

Now, to create your assignment, click on the Assignments tab from the top ribbon under your General Channel. Click Create , and then Assignment , to begin your first assignment. You can explore creating a quiz with the help of Microsoft Forms and creating an assignment based on a pre-existing assignment another time.

Add Assignment Details

In your new assignment, add a title and a description to let your students know what to do to complete the assignment.

If you prefer to attach the instructions as a document, or have supporting materials to the assignment, you can attach them under the Add Resources link. Teams allows you to attach files in many different ways: through your OneDrive, ClassNoteBook, from a link, by creating a new file, or from uploading a document from your computer.

When you attach a resource, you have the option to allow students to edit it or not. By default, they cannot edit; however, if you prefer to change this, just click on the three dots at the end of the resource and click, Students edit their own copy. Now, when students edit this file, a new copy will be made for them, and it is automatically attached to this assignment for an easy turn-in.

Set Points and a Rubric

To easily grade this assignment in Teams, assign the number of points it is worth, or add a rubric . Similar to creating assignments, you can use a pre-existing rubric, upload one, or create a new one.

Creating a new rubric is very customizable so you are able to add all the information your students need to complete the assignment. Just add a title , and a description , then fill in the rest of the rubric. If you need more categories , just click the plus button at the end of the columns, or after the bottom row. In addition, you can assign points to each category of the rubric.

Choose Students to Assign the Work to

The next step in creating an assignment is to assign it to your students. You can assign it to all of them, or a certain student(s) for more individualized work. Just click Assign to All, or go through the list and click the students you would like to assign this to.

Give a Due Date & Close Date

In Teams, there are two different categories of dates for when the assignment is due.

Due Date: This is when the assignment is due, however, students are still able to turn in the assignment late, after the due date has passed.

Close Date: This is when the assignment closes and no more submissions are allowed.

To set both of these, and schedule this assignment for the future, click Edit under the Due Date section. To set a Close Date , click the checkbox on the side and set the date.

When all of your setups are complete, back at the top of the page, click assign, or save for later if it still needs a bit more work.

How Students Can Turn in Assignments

After you assign an assignment, students will receive a notification. They are able to view the assignment in the General Channel or on the Assignment tabs.

The student’s view of the assignment is very similar to the teacher’s view. They will see the Due Date and Close Date, the instructions, any files you have attached, and a rubric if there is one.

Students can begin their assignments right away in Teams if you have attached a document for them to work on. In the example below, students would be using PowerPoint on their desktops simultaneously with ClassPoint to make their presentations more interactive. As they work, their changes will be saved automatically. If you don’t have a document attached, students can upload and attach their work instead.

When they have completed their work, they just need to click Turn In. They will see a fun animation appear indicating the turn-in is successful.

How to Grade Assignments

Once students have turned in their work, you will receive a notification. Now, you can easily look over and grade their work. Click into an assignment to view how many students have turned in their work, how many need grading, and how many you have already graded.

To grade an assignment, click on the Turned in status. Here, you are able to view their work alongside a tab for you to give them feedback. If you have a rubric , it will open for you to assign the points for each category. Scrolling down, you can leave feedback to let them know what they excelled at and what needs more work.

When the grading is completed, you can return it to the student. They can view your feedback, make changes, and turn it in again if necessary.

To easily jump between students for a continuous grading experience, click the arrows on the side of the student’s name, or click on the student’s name for a drop-down menu of your other students.

Export Grade Data

In Teams, it is really easy to export data, especially for assignments. You can export data for certain assignments, in addition to exporting all assignments and student grade data. This can be done from the Grades pivot on the top toolbar. You will see a complete list of your students, and of each assignment on this tab that you have assigned throughout the year.

Frequently Asked Questions

And that completes this tutorial on Assignments in Microsoft Teams! There is plenty you can do with this feature on Teams to make it suitable for your students and classroom. Enjoy using it to its fullest potential.

We have put together some frequently asked questions in case you still have some lingering questions before you get started!

What if I don’t see the Assignments tab?

If you don’t see the Assignment tab on the top ribbon in your General channel, or on the side ribbon, you are not logged in with a Microsoft EDU account. Create your own, or get in touch with your IT department for your login.

What is the difference between the Due Date and the Close Date?

Students can still turn in Assignments after the Due Date has passed, but once the Close Date has passed, no more submissions are allowed.

If I return the assignment to my student does that mean I want them to redo it?

Not necessarily. You can return all assignments to the students so that they can see your feedback. If you want a student to redo the assignment, you should let them know in your feedback.

Can I attach a PDF for my students to edit to the assignment?

You can do this through your Class Notebook! Insert the PDF to a Class Notebook page and set it as the background. Then, you can assign this page to your students.

Watch this for a visual guide on how to insert a PDF to a Class Notebook page.

Can I assign an assignment to a certain channel?

Unfortunately, no. You can only assign to the General Channel, which is all your students, or assign to individual students when setting up the assignment.

About Sara Wanasek

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How to schedule an assignment for the future

Scheduling assignments to automatically post to students at a later date allows teachers to plan ahead and save time. This quick guide shows you how to schedule your assignments in Microsoft Teams for Education in a few easy steps.

Scheduling assignments for later.

First, you need to create a new assignment in Teams.

• Head to the class you want to assign work to and select Assignments.
• Select Create and then Assignment.
• Fill out the usual details – the assignment title, description, attachments etc.
• To schedule for later, scroll down to the Date due section.

5. Select Edit under the Date due box. This opens the  Edit assignment timeline window.

6. Tick Schedule to assign in the future.

7. Select the Post date and time.

8. You can also select a due date and close date in this window.

9. Select Done.

10. Once your assignment is ready, hit Schedule.  It will then automatically post to students at your selected date and time.

Scheduling assignments for later in Teams is particularly handy when reusing assignments for your classes. Here’s a guide on recycling and reusing your old assignments for new classes .

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How to create a work schedule template (with examples)

A work schedule is a way to document when your team members are working and what they are working on. This type of documentation might sound simple, but it’s essential for your team’s structure. By visualizing your team’s tasks in advance, you enable team collaboration and keep projects on track. 

Why use a work schedule template?

Do you ever find your team juggling tasks, missing deadlines, or struggling to coordinate shift schedules effectively? A customizable work schedule template might be the solution you're looking for. By laying out who works when, and on what, templates eliminate guesswork and streamline operations across different departments and team members.

Using a work schedule template simplifies the scheduling process for managers by making it easier to allocate resources, anticipate workload, and manage time off. In essence, a well-crafted work schedule template is more than just a chart; it's a strategic scheduling tool that can balance workloads and propel your team towards greater efficiency and success.

How to create a work schedule template

A work schedule is a simple document that describes which team members are working when. But you can take this document beyond its core value by also adding information about what each team member will be working on when. Use these six steps to uplevel your work schedule template:

1. Align work schedules with your team

The first step in creating your work schedule template is to align on what your team's work schedule is. This step is a chance for you and your team to align on who will be working when. 

Tip: Always check with your HR and legal teams during this stage to ensure you're complying with local and federal guidelines about work schedules. For example, which team members are allowed to work overtime and which team members aren’t? 

2. Identify who’s working on what

Once you’ve aligned your team’s work schedules, you can take a comprehensive look at your to-do list . That way, you can create a big picture view of what needs to be done and what priorities others already have.

When you make your list, input the tasks you and your team need to complete into your online tool. You may want to start with a weekly or monthly task list; that way, you can make a habit of regularly updating this list. 

You should also include items that team members need to keep track of, like meetings, workshops, and performance reviews.  

Tip: When you make your list, input the tasks you and your team need to complete into your online tool. You can use a work breakdown structure to identify the required tasks for each of your projects. If you can’t think of everything, don’t worry. Team members can add to their work schedules once they view them online. They’ll have the best idea of what their daily schedule should include.

3. Label tasks by deadline

In addition to capturing everything your team needs to work on in the coming days or weeks, ensure each initiative has an accompanying deadline. Without clear understanding of when work is due, your team won’t be able to effectively prioritize their tasks. 

Note that your deadlines may change as timelines adjust, and that’s ok. Clarifying task deadlines—even if they’re only rough deadlines—helps your team understand what they should be working on when. 

Tip: It’s okay if you’re unable to plan your work schedule months in advance. Aim to flesh out the details of one project at a time. Add those details into your project management tool to keep track of tasks, deadlines, and priorities. Then, if you need to make any changes, your virtual tool makes your work schedules flexible and easy to adjust.

4. Assign tasks to team members

Your work schedule gives you information about who’s working when. Combine that information with the deadlines and priorities of each task to figure out who needs to be working on what. In particular, seeing deadlines next to your tasks can help you determine how many people you need for each project, and when those people will be available. Use a RACI chart to outline what roles and responsibilities team members have for each project. 

As you assign team members to tasks, consider the following questions:

When are team members available?

How many hours does each team member have to work on this?

What days are team members available for work?

How can I align team member schedules with relevant work tasks?

Tip: Once you know your timeline and team, bring everyone together to nail down the project details. It’s often easier to identify team member strengths and find where people fit into a project when you observe their behaviors and receive feedback. 

5. Create start dates for tasks

Deadlines show team members when to complete tasks, but you’ll also need to map out task start dates. Team members need both start and end times for tasks so they can plan out the rest of their schedules. That way, they can make room for unexpected meetings, professional development, or personal to-dos.

Tip: An alternative to creating start dates for tasks is to assign hours to a project. This gives team members flexibility on task start dates, while still providing the needed structure. Estimated hours also set benchmarks for utilization rates . Once a team member completes a task, they'll clock the actual hours it took them and you'll compare this time to the time you assigned. 

6. Automate and change as needed

One of the best things about online work schedules is using built-in rules and automation . Work life can get busy—that’s no surprise—and there are a lot of moving parts in a work schedule. Use project management automation to track what your team is working on to prevent burnout and overwork. 

Some helpful ways to automate your work schedule include: 

Assigning hours to individual tasks

Moving work around when one team member is overloaded

Adjusting deadlines when projects get extended

Tip: You should now have a comprehensive task list with people assigned and task timeframes for each. At this point, you can make any necessary changes to your work schedule and ask team members for feedback.

Essential work schedule templates for every team

Ever struggled to nail down a work schedule that keeps your team fully in sync? Streamlining time management and team coordination demands clear, efficient tools, and these free work schedule templates fit the bill perfectly. 

Not only are they customizable, these templates can be duplicated and recycled to align perfectly with the specific needs of different teams and project schedules. Offering a workflow that's both printable and tailor-made, work schedule templates are essential in the workplace, especially for small businesses or startups looking to quickly improve their scheduling processes.

Employee schedule template

An employee schedule template allows for precise recording of individual employee shifts, availability, and absences. This ensures the efficient deployment of labor and resources, which is key for maintaining smooth operations and meeting project deadlines.

An effective employee schedule template should include the following elements to provide accurate scheduling and time tracking:

Employee names : List all employee names clearly to personalize and identify schedules easily.

Employee work schedule : Show each employee's work days and shifts for a full view of the schedule.

Start time : Set each workday or shift's start time to set daily expectations.

End time : Add the end time for workdays or shifts for record keeping.

Timesheet: Log the actual start and end times daily for time tracking. Record approved time off, like vacation or sick days, to keep attendance accurate for payroll. Sum up total hours worked and any overtime to manage workloads and ensure correct pay.

Notes : Provide a space for any additional notes or comments related to the work schedule, such as shift swaps, special instructions, or temporary adjustments.

Planner templates

Individual productivity is just as important as team coordination. A planner template is a personal organizational tool for team members that helps them manage daily tasks, deadlines, and meetings efficiently. This personalized approach ensures that each member can contribute their best to the team's collective milestones.

Weekly planner

A weekly planner supports planning and prioritizing weekly tasks and schedules by providing a broad overview of the upcoming week. Here are a few items to include in your weekly planner template:.

Weekly goals: Outline objectives to achieve by the end of the week.

Daily tasks: List tasks for each day to support weekly goals.

Priority tasks: Highlight the week's most important tasks.

Meetings and appointments: Schedule meetings and appointments for the week.

Weekly work schedule: Provide an overview of work hours or shifts for the week.

Notes: For reminders or additional tasks that come up during the week.

Daily planner

A daily planner focuses on detailed day-to-day task management and scheduling. Consider adding the following to your daily planner to increase productivity and time management:

Daily goals: Set specific objectives for the day.

Hourly schedule: Break down the day into hours for precise time management.

To-do list: Make a detailed list of your daily tasks.

Priority tasks: Mark tasks that require immediate attention.

Daily work schedule: Include start and end times for work or specific shifts.

Reflection: Space at the end of the day for notes or reflections on the day's work and accomplishments.

Both planner templates promote an organized method of handling daily and weekly workloads, making sure that assignments line up with your team's work schedules.

Shift Schedule Template

Teams operating on rotating shifts will find a shift schedule template particularly beneficial. It not only simplifies the scheduling process for complex shift patterns, but this type of template also helps to create a fair schedule planner, which is critical for operations that run around the clock.

A shift schedule template should include:

Employee names: To assign shifts clearly and track who is working when.

Shift times: Include start and end times for each shift to define work periods.

Roles and responsibilities: Specific tasks or roles associated with each shift for clarity.

Rotation pattern: Outline how shifts rotate (e.g., morning to night, day on/day off) to manage expectations.

Days off: Scheduled days off within the rotation for rest and recovery.

Notes: For any special instructions or exceptions to the regular shift pattern.

Weekly work schedule template

The weekly work schedule template is designed to offer a clear view of the week ahead. It helps teams align on short-term goals and tasks by ensuring everyone is prepared and aware of their responsibilities. A weekly schedule template should include:

Employee names: To identify who is working on what.

Date and day: For each day of the week being planned.

Tasks and responsibilities: Detailed daily assignments for each team member.

Shift times: Start and end times, if applicable, to outline daily work hours.

Goals for the week: Key objectives or milestones to achieve by week's end.

Meetings and deadlines: Scheduled times for meetings and task deadlines.

Notes: Any additional reminders or special instructions for the week.

Monthly work schedule template

The monthly work schedule template offers important insights into long-term project schedules and deadlines for a more complete view of operations. It helps establish specific goals for the month and allows teams to plan ahead and distribute resources more effectively for upcoming projects.

Employee names: For assigning and tracking tasks throughout the month.

Week number or date Range: To segment the month into weeks or specific dates.

Key projects and tasks: Major assignments and milestones for the month.

Deadlines: Important project milestones and due dates.

Time off: Scheduled vacations or personal days for team members.

Monthly goals: Objectives and targets set for the month.

Notes: Space for any long-term reminders or additional planning details.

Why use work scheduling software?

When you think of work schedules, does a traditional print out come to mind? If so, we’re not surprised. That’s because traditional work schedules are static documents that are typically printed out and posted somewhere in the office.

But writing your work schedule on paper comes with a whole host of problems. From losing the paper to not having enough space for edits, work schedule printouts don’t leave room for error. The point of a work schedule is to make things more clear—so if you’re getting lost among a sea of papers, something is amiss.

Instead, uplevel your work schedule by creating it in an online scheduling tool. You’ll be able to streamline team schedules, see who’s working when, and capture real-time data about the initiatives each team member is working on.

Managing your work schedule in an online view also takes it beyond just a simple list of team working hours. With a virtual tool, you can also manage project requirements and team member responsibilities in one place. Then, when you make adjustments, you can easily share those updates with team members in real-time so everyone is on the same page about who’s working when, and on what.

Ways to view your work schedule template

When you use an online tool to create your work schedule, you’ll have options for how to view it. This is a benefit of using scheduling software because different visualization methods can show you things you may not have seen otherwise. 

For example, if you view your work schedule as a calendar, you may notice deadlines more easily. But if you view your work schedule as a Gantt chart, you’ll see project dependencies more clearly.

Here are some ways to view your work schedule with Asana:

Gantt chart: A Gantt chart is a horizontal bar chart that displays your work schedule. It’s a great visual tool to understand the tasks your team needs to complete over time, along with key milestones and dependencies.

Calendar view: With calendar view, you’ll have a clear idea of when tasks are due and how those tasks relate to other tasks or events happening in your day, week, or month. 

By list: When you view your work schedule as a to-do list, you’ll see every detail that accompanies each task. These items will show up in drop-downs menus for things such as priority, assignee, attached docs, deadlines, and notes. 

Kanban boards: Kanban boards organize tasks in your work schedule in columns. Traditionally, each column represents a work stage. Your Kanban board might have columns labeled, “to do,” “in progress,” and “done.” Individual tasks—which are represented as cards on the board—move through the columns until team members complete each task.

The different schedule views help you visualize team tasks and gain insight into your entire project. Some of these tools combine the benefits of scheduling with project management so you can view and work on projects as they progress through each stage.

Types of work schedules

Work schedules vary between industries, roles, and countries. A software engineer may work the night shift to keep systems running for daytime workers, and an operations manager may have extended shift schedules to watch over manufacturing. 

While your company may stick to a traditional full-time schedule, it can be helpful to familiarize yourself with other work schedule types. Your team members may appreciate flexibility with their day instead of sticking to a 9-to-5 schedule. But before making any changes to your team’s work schedule, make sure to check with your internal legal team. Always make sure to follow local and federal laws when assigning work schedules.

Some of the most common types of work schedules include:

A full-time schedule means your team members are working a traditional work week. For example, in the United States, a full time schedule means team members work 40 hours per week—traditionally from 9 a.m. to 5 p.m., Monday through Friday. Other countries, like France, might have other legal definitions of what “full time” means—so always check with your internal legal and HR teams if you haven’t already. 

If you use this work schedule, you’ll usually work at the same time as others on your team. This will make communication with partners or stakeholders easier. You can set up a full-time schedule for your team members by keeping deadlines and task start dates within these hours.  

Part–time team members work fewer than a full work week. You may have part-timers for roles that don’t require as much work, or because a team member doesn’t want to work full time. To set up part-time schedules, make a note of when these people are available to work and assign them tasks that they can work with others on during those allotted times. 

There are a variety of local and federal laws that govern what part time work schedules may be available in your area. When in doubt, check with your internal legal team to learn what part-time options are available for your team members, if any.

Remote/Flex

Many companies have adopted remote/flex-time schedules to give team members more freedom. Flexibility can reduce employee turnover, which results in reduced labor costs. A flex-time schedule might require core work hours of 10am to 2pm, while the other four hours are team members' choice. In this example, as long as each team member works eight hours per day, they’ve met their daily work requirement. 

Flex schedules aren’t available for every team, company, or country, but it may be a good solution to give your team the flexibility they need to get their best work done. If you do try this type of work schedule, ensure you schedule team gatherings like meetings and workshops within the core hours when you know everyone will be at work.

5-4/9 work schedule

The 5-4/9 work schedule is a creative way to adjust your team members’ full-time hours. In this setup, team members work 80 hours over two weeks, but they do so by working five nine-hour days during week one, and four nine-hour days during week two. This benefits the team members because they receive a three-day weekend every other week. This change to the team work schedule could improve work-life balance without disrupting communication with others in your industry. As with other work schedules, check local and federal guidelines before trying to implement this schedule.

2-2, 3-2, 2-3 work schedule

The 2-2, 3-2, 2-3 work schedule is more common for team members who work around the clock, but it could inspire your work schedule template. In this schedule, team members work in 12-hour shifts. They work two days on, followed by two days off. Then, they work three days on, followed by two days off. Next, they work two days on, followed by three days off, before the cycle continues. This schedule can switch between day shift cycles and night shift cycles. 

This type of cyclical work schedule is great for industries where team members need to be available around the clock. But before you move forward with this template, confirm with your internal legal team that this is in line with local and federal guidelines in your area. 

4/10 schedule

A simplified version of the schedule above is the 4/10. In this schedule, team members work in 10-hour shifts. Team members work four days of the week before having three days off. Your team members might appreciate this work schedule because it only adds two hours to their average workday, but it gives them three-day weekends every weekend. Similar to other adjusted work schedules, this template may not be available in your area, so check with your company before moving forward. 

Visualize team member work schedules with Asana

When you use a tool like Asana , you open up possibilities for your team. Your work schedule will be more than a simple list—it will be a living document that others can interact with, change as needed, and integrate with task management.

Putting your work schedule online will ensure you’re managing your team effectively while juggling other responsibilities. With the right structure in place, your team can accomplish their best work.

Related resources

How Asana streamlines strategic planning with work management

Write better AI prompts: A 4-sentence framework

How to track utilization rate and drive team profitability

Fix these common onboarding challenges to boost productivity

How to Give Assignments to Team Members

Table of Contents

The project has been divided into milestones, goals and objectives broken into tasks, and now it’s time to assign them. But as you open the project management platform, you’re faced with the unflattering process of wording the tasks, and choosing whom to assign them to.

Well, in this article, we offer advice on how to make that jumbled first moment a little clearer. There are actionable tips, learning the difference between allocating and delegating tasks, and suggested criteria on how to choose the best person for the job.

For a more precise overview, here’s a table of contents:

How do you assign employees tasks?

We normally think that assigning tasks is a time-consuming process that focuses on clearing out task lists to keep the project going. However, task assignment should actually be a more employee-oriented process that requires additional dedication and effort, which yields incredible results. But what do we mean by that?

Properly assigned tasks push your employees, projects, and the overall company forward. Here’s how.

• They strengthen accountability and trust between managers and employees;
• They help teach new skills and perfect old ones;
• They allow employees to get familiar with other teams and avenues of work;
• It becomes easier to make project estimates;
• Makes for great bases for performance reviews, etc.

The list could go on, but we’ll stop there for now.

Of course, such long-term benefits don’t come without some proverbial blood and sweat in the planning stage. Let’s take a look at the general ideas on assigning employee tasks, and specific steps you can take.

Motivation comes from knowing the bigger picture

When we talk about the bigger picture in project management, we talk about each team member’s task affecting their peer’s down the line. Since all tasks are usually small pieces of the puzzle, it helps to remind employees how their work contributes. For example:

• A high-quality draft can make a great foundation for the final version, and it can be completed more quickly.
• A well-prepared presentation can shave time off unnecessary questions and additional email inquiries.

It comes as no surprise that people work better and are more productive, when they know that their work has an impact on the company level.

And so, when you assign tasks, try to emphasize how they fit in the bigger picture. Simply saying: “ You doing X will help with Y and Z ” and how it reflects on the project as a whole will let an employee know that the task they were assigned is important.

Get your employees excited to commit

Telling people about the bigger picture and showing them what’s possible can only get them so far. It’s enough to ignite the initial spark, but for them to fully commit to the task, you need to define what that task entails.

They should be able to picture how to go about the work, what skills to use, and how to reach the desired result. The clearer the instructions, the more motivated they will be to work.

Simply put, give directions on how the task should be done, and make sure they understand. You can’t read each other’s minds, so it’s important everyone is on the same page.

Ask for task transparency

One of the best practices a company can employ is transparency among coworkers.

This is achieved by having everyone input their tasks for the day in a timesheet. The purpose of timesheets is to get an accurate idea of what everyone is working on at any given time.

When people know who works on what tasks, it’s easier for them to know if a person is available or busy, how far along they are with a task, etc.

So, when you give assignments to employees, label them with deadlines. Alternatively, you can ask for employees’ assessments on how long the work would take them, and use those timeframes.

Source: Clockify team timesheet

Timesheets are a great way to keep an eye on tasks and the people doing them. You get to:

• see who struggles with what (helps assess people’s skill sets);
• who burns through their workload and is available for additional tasks;
• whether your time estimates need correction;
• identify any wasted time.

💡 If your employees are insecure about keeping public records of their tasks, here are a few resources that can help:

• How to create order in your daily work tasks
• How to be more efficient with your tasks

Keep a crystal clear timeframe

While we’re discussing timesheets and deadline transparency, it’s important to mention that the times you set for task completions need to be clear-cut.

As we’ve mentioned, the safest way to assign deadlines is to consult the employees. They are better at assessing how long it will take them due to the tasks’ difficulty, overall deadlines, the standards that need to be met, and the skill required to complete it.

When they get a say in how long they should be doing an assignment, people tend to feel more accountable for the whole process. They will do their best to finish in time, since they actively participated in setting the deadline.

Set very clear expectations

Assigning a task should always include your (the supervisor’s) expectations pointed out. For example:

• Does a logo pitch need as many drafts as possible, or just a few finished pieces?

If you ask a designer to make some drafts for a logo pitch, you must specify the kind of quality you’re looking for. Explain whether you are looking for some sketches and drafts for a brainstorming meeting, or if you want clean, presentable pieces to show.

Additionally:

• How many pieces should the designer do?
• Is there a specific color palette they need to follow?
• How important is the task? Is this the day they finally decide on a logo, or is it still in the brainstorming stage? (decides on the quality of the work itself)

Assigning the task using the above questions, you help the designer understand how much effort precisely they need to invest. They become more motivated with clear instructions, as they know what is expected of them. There’s no fear of having their work criticized for something that wasn’t communicated in the beginning. And on your end, it prevents breached deadlines or subpar results.

Avoid creating dependency by being less involved

It’s not unusual for employees to ask their supervisors for their opinion on a certain task, or their performance.

The problem arises when a supervisor makes themselves too involved with the process. When they feel like the project might fall apart if they don’t have their eyes on every moving part all of the time. And when you have, say, 20 people waiting for that person’s approval, advice, or consultation, the workflow runs into a gridlock.

And wait time is wasted time.

Plus, people lose motivation, patience, and grow frustrated, as they could be doing other things.

So, learn not to jump in every time people call for your aid. Assign reliable people who can address smaller issues, while you handle the big picture. Learn how to expend your own energy where it is needed more.

For example – making a pitch presentation for potential investors keeps getting put off because one person needs you to check a client email they want to send, another wants your signature on a form, and the third wants to ask something about employee feedback that’s coming up.

In order to not be stretched thin, and have your time wasted on menial tasks, here’s where you can start:

How to mitigate the risk of being over-involved when assigning

• Remember that you match tasks to people

Which means that, by matching the right people with the right tasks, your involvement will be minimal. Take time to carefully choose who gets to do what. What is the point of assigning tasks if they can’t be done without you?

• Have a 10-point scale to judge the importance of items

How important are certain aspects of your leadership role? Are you absolutely necessary in every meeting, or during every call? Which tasks need your approval, and which ones can be approved by someone under you?

Rank these items on a scale of 0 to 10, based on their importance to you and the project. Top priority tasks should get your undivided attention. And what can be delegated, should be.

• Analyze your schedule

Your energy and time are needed on a much broader scale. The best way to spot if you’re wasting time being too involved is to look at your schedule. Identify how much time you’ve spent on low-priority items, and assess which issues could’ve been solved without you.

• Take into account priorities and deadlines

Step in only when absolutely necessary. You are in charge of things getting done on time, by people most qualified for assigned tasks. Determine what your priorities are for each project, and concern yourself only with those issues, unless there is a risk of breaching a deadline.

• Formulate a list of dependable people

If you know your employees (or team members) well enough, then you should be able to single out those who are more dependable and ready to take on a little more responsibilities. Write out the reasons how they could help by getting involved on low-priority items instead of you. When the time comes, rally them and present them with the idea, keeping in mind that this solution helps push the project forward. When authority is delegated to several people, there’s fewer chances of a hold-up in the workflow.

This also falls into the realm of task delegation , which we’ll get into later.

How do you decide what tasks to assign to which employees?

1. assign based on priority.

Naturally, some tasks will be more important than others. When you break down a project into tasks , spend some time assessing their priority level.

High-priority tasks should be the first on your list to allocate. Whether it’s because they’re time-sensitive, or require more effort and dedication.

Low priority tasks can be allocated as fillers to the first available person.

2. Assign based on employee availability

Another factor to consider when assigning tasks is who is available at the moment.

As the project moves along, new tasks will be added. You will have to allocate new work, but odds are you won’t always be able to pick who you want. Especially if a deadline is approaching, the person with the smallest workload should be your first choice.

Overloading an already busy individual just because they’re more skilled or you have faith in them the most puts an unnecessary strain on them. It’s cause for frustration, poorer results, and decreased productivity.

And as we’ve mentioned, if you have a timesheet with an overview of all the tasks and employees working on them, it’ll be much easier to spot who is free and who isn’t.

3. Assign based on employee skill level

High-priority tasks should go to employees with more experience in a given field or skill. However, you should occasionally give such tasks to other employees as well, to help them grow and become just as dependable. Giving people challenging tasks that can boost their experience is essential to productivity and morale.

Not to mention you get to have multiple high-skilled employees.

Low-priority tasks can be assigned to anyone, despite their experience level. They’re a good opportunity to practice, pick up new skills, or get smaller tasks out of the way to make room for more important ones.

4. Assign based on preference

Last, but not the least, preference can also play a big part in how you assign tasks.

It’s a given that some employees will prefer certain tasks over others. So it could be good to assign tasks at a meeting with the team. As you discuss priorities, deadlines, and availability, ask them which tasks they would like to work on.

If someone shows interest in a specific type of work, they should (with some consideration), be allowed to take it. After all, people are more productive when they’re assigned to something they find new or exciting.

Note: Apply this rule with caution. Letting people do only the tasks they want can stunt their career growth. Getting out of our comfort zones and occasionally doing tasks that we don’t like is how we develop and learn. So, don’t forget to document assignments as you hand them out, to spot these potential issues early on.

Allocating vs delegating tasks

While semantically similar words, delegation and allocation in terms of tasks are two different things.

When you allocate tasks , you are assigning tasks without giving the employees much authority, challenge, or room to grow. It includes you keeping all of the responsibility – writing out the tasks, making deadlines, providing resources, tools, etc. These are usually recurring tasks that can become repetitive.

When you delegate tasks , you allow for some of that responsibility to fizzle out from your fingers. All you think about are the objectives, while letting the employees figure out the details and means to get there.

However, that doesn’t mean delegation is right and the allocation is wrong.

Task allocation has its own place. It is just as important, as a lot of tasks come down to repeated processes that are still vital to the project progress. Task delegation is just a good opportunity for employees to learn, challenge themselves, and assess their skills and performance.

When should you allocate tasks?

Management and BizDev consultant Artem Albul shared his concept on task assignment, which he dubbed an “algorithm”. He emphasized how these criteria are useful only and only when you wish that employees perform the tasks based on your guidelines and instructions (aka allocation).

Here is how Albul broke down the algorithm:

Source: Artem Albul, TWA Consulting

As we can see, task allocation, while the more “controlling” of the two, also gives in-depth instructions and asks for confirmation on task clarity. A lot of it comes down to everyone being on the same page, leaving little to no room for misinterpretation (but also creative freedom).

How should you allocate tasks?

With all that we’ve mentioned in the previous section, here’s how your task allotment could look like, step by step.

• Break down your project

Detail out the goals, objectives, and some individual tasks (not all, be careful not to start micromanaging). Place the most important deadlines.

• Prioritize tasks and sort them

It’s important to know what tasks need to be done faster/better, to properly allocate your resources and manpower from the start.

• Make a list of teams and team members

Assign team leaders (if you don’t have them), and alternatively, ask for their input on individual employees skills, for a more informed decision on who gets what.

• Schedule a meeting

Make a meeting with the team leads and go through the points above. Assign tasks according to each team’s availability, interest, and skill required to successfully push the project forward.

• As team leads – assign tasks further down the pipeline
• Track task completion and make necessary changes along the way

Whether it’s pushing deadlines, reassigning tasks, or shifting around resources. This is perfectly fine and expected, so long as it doesn’t happen on every task you’ve assigned. Then, it is an indicator of poor pre-planning.

• Offer feedback and write performances

Don’t forget to track the progress and make notes of important details that might help the next task allocation/delegation process. It’s also a useful piece of information for the employees on what they need to improve on.

Allocating tasks is somewhat more complicated than we want it to be. But, this kind of thorough research and preparation will make projects run more smoothly. Employees will also be more satisfied with their work, and there will be less hurdles as deadlines approach.

When should you delegate tasks?

Delegation is a great practice in trust for both the employer/supervisor and the employee. The employer learns how to give away some of their control over the process, while the employee learns how to take more accountability for their work.

This lets you focus on big-picture aspects of your job, since you deal less with assignments that are low-priority for you. You save time and energy, while helping others move up in their careers.

How do you effectively delegate tasks as a leader?

As we’ve mentioned, delegating includes more employee independence. There are some additional components which make this type of task assignment more appealing than allocation, with great opportunities for growth.

Focus on delegating objectives instead of actual tasks

When you delegate, you focus on the objective that needs to be done. You shouldn’t give employees a “color by numbers” instruction on how to complete a task.

Communicate clearly what the end result should be and what expectations you (or the higher-ups) have. Leave the means for reaching that end goal to the employees themselves. Because how you solve a task may be completely different to how they will. And that is perfectly fine, so long as the result is the one you are looking for.

Keep the objectives challenging

When the objectives you’re delegating are too easy, chances are the person will either procrastinate, or feel like you don’t trust them enough. And if they’re too difficult, they get frustrated, anxious, and begin to panic.

It’s a good idea to be aware of an employee’s skill level, so you can gauge how much challenge and responsibility they can take on. For them to be the most productive and achieve great results, they need to enter “the state of Flow”.

Source: Optimal Experience , M. Csikszentmihalyi

💡 We’ve discussed the state of Flow in more detail in an article on time organization.

Encourage discussion and feedback

Let employees voice their opinions on the topic.

They should ask anything about the task, the goals, or the overall impact their work will have on the later stages or others’ workflow. It means they are interested in the task, and getting involved.

And if they aren’t asking questions themselves, you can always nudge them into proactivity.

• Is there something you’d like me to clarify?
• Do you already have any ideas on how to go about the task?
• Is the time we agreed upon enough for you?
• Will you need other resources, tools, or support?
• Do you see any problems or risks?

Questions like these help them feel valued, their efforts acknowledged, and let them know you care about the task and how well they perform. Just be careful not to overdo it, or you’ll start to look like a micromanager.

Give employees free rein, but offer support

Speaking of micromanaging, delegation means you let people problem-solve their way out on their own. There should be no reason for a manager to step in and control or supervise any step of the process, unless absolutely necessary.

However, what you should do is let them know you’re available for any advice should they feel stuck. Just because employees get authority on a certain task, and are left to their own devices, doesn’t mean the project has to suffer until they pull themselves up.

From time to time, ask them if they need anything from you, and make sure they know you’re there for any kind of support, consultation, or mediation. ANother good practice is to also give them additional learning opportunities – such as training, conferences, courses, etc.

Delegate objectives that move people forward

Choose assignments that boost the skills and employ all of their experiences, instead of something that simply needs to be done. For example:

• Tasks that require they brush up on their team communication skills;
• Learning how to allocate smaller tasks;
• Supervising others’ work and doing quality control;
• Learning to work with a new tool;
• Holding a meeting (or more), etc.

Find out which skills your employees may want or need to develop, and then plan your delegations accordingly. You want them to complete the task while having learned something new at the same time.

How to choose who to delegate to

Paul Beesley, senior director and consultant at Beyond Theory proposed a nifty checklist for when you’re choosing an employee to delegate to. It’s meant to simplify and speed up the process.

To successfully complete the delegated task, your chosen employee needs:

S – the skill to perform and complete a task

T – the time to complete the task, and if needed, learn the required skill

A – the authority to handle everything concerning the task

R – the necessary level of responsibility

R – the recognition for successfully completing the task

This list is a set of important criteria that should be covered when you consider who to assign to a specific task. However, depending on your niche, type of service, company size and the project at hand, the criteria are likely to change. And it should accommodate your needs, not the other way around.

Common task delegation mistakes to avoid

With all being said, there are some common mistakes managers and employers make, sometimes without even realizing it.

• Being too vague concerning deadlines (using: as soon as possible, when you get to it, I need it by yesterday). It creates unnecessary pressure.
• Being unavailable for questions and concerns. While you shouldn’t micromanage, you should still be present for support if an employee feels stuck. Ignoring them or handing them over to someone else could cause distrust. However, if you are usually swamped with work, set consultation hours each day or week.
• Having unclear directions. Specifying the allotted time for task completion and expectations should be the bare minimum when delegating tasks.
• Not providing feedback. No feedback is worse than bad feedback. Employees need to be aware when they’re doing good work, as well. In one company I worked for, the mantra was: “If no one is complaining about your work, that means you’re doing good”. And while it sounds like sound logic, it actually caused a lot of frustration. We were left directionless, and simply “floating” from task to task, never knowing if any of them had a positive impact on our performance.
• Not listening to employees. Take into account how they feel about a task or the objective. Let them give you feedback and if there are potential problems from the get-go.
• Assigning other people to the same task. If you notice a person struggling, the first instinct should be to ask them how they’re faring, and if they need any help. Some managers tend to assign other employees to help them without consultation, which leaves a sore taste. The employee will feel even more incompetent and will be less likely to take on a similar task in the future.
• Assuming people will know what you mean. This is one of the biggest problems. When you’re formulating a task, be as clear as possible about the goals and expectations. Oftentimes managers think that these things are implied, but the truth is – no one is a mind reader. To avoid having information misconstrued or misunderstood, communicate clearly and directly.

There could be more mistakes, especially for every different field and industry. If at all possible, identify the most common ones, made either by you or your peers. Note down all the instances where certain tasks weren’t up to par, and see what you could have changed in your assignment process to fix it. Maybe there wasn’t enough time or resources, you were unclear, or the employee wasn’t ready for such responsibility. Use the same procedure in all future task delegations. It’s the only way to learn and make the process quicker.

Use Clockify to assign tasks with ease

Now you’re a master of task delegation — congrats!

But there’s more to it than meets the eye.

In fact, what if you used a digital tool like Clockify to increase the likelihood that each job would be completed on time and on point?

In Clockify, you can easily create highly descriptive assignments that contain information like:

• Start time,
• Billability status,
• Name of the employee,
• Period for getting the assignment done,
• Hours per day to spend on the assignment, and more.

That way, you can plan who works on what, how long, and when.

Similarly, Clockify allows you to create project milestones to achieve results faster.

With the Milestones option, you can select dates for deadlines, allowing you to pin down important events in your projects.

For example, if your client expects you to keep them in the loop about developments, you can inform them promptly on whether your team has reached the agreed-upon milestones.

Refocus on your company’s big picture with a project and time tracking tool.

Marijana Stojanovic is a writer and researcher who specializes in the topics of productivity and time management.

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Apr 05, 2021 • 3 min read

Take Advantage of the Assignments Feature for Team Events

• TeamSnap Features

Last year, we opened up the Assignments feature to all users. Since then, we’ve seen how easily coaches and parents are able to assign tasks like volunteering for snacks, creating team events, or assigning a score keeper. 

What is the Assignments feature?

Whether it’s remembering Gatorade or keeping score, your volunteers need to know what their task is for the day. The Assignments feature enables coaches and team managers to assign tasks to parents and players, so everyone comes prepared for the next game or practice. 

Tip: Look for Assignments in your event details within the TeamSnap mobile or web app. 

Benefits of Assignments

• Stay on top of volunteers, tasks, and signups –  keep yourself and your team as organized as possible.
• Show up to the next game prepared – k now who’s bringing snacks and beverages to the next game. 
• Assign your favorite snack or beverage – t ell others what snacks or beverages they should bring, or sign up for something yourself.
• Make sure it gets done – you can also assign tasks like volunteer shifts, taking photos, bringing halftime snacks and setting up cones.

How to Use Assignments

Creating assignments on mobile:

• Open the TeamSnap app and tap team name
• Tap Schedule icon (Android) or Schedule/Availability tab (iOS)
• Tap the desired game or event
• Scroll down and tap Add (iOS) in the Assignments section or plus +  (Android) 
• Optional : Tap the Unassigned dropdown and select a roster member to assign to or leave as Unassigned to allow for voluntary sign up for the assignment(players/parents will be automatically assigned to items they create)
• Enter assignment description
• Tap OK (iOS) or Save (Android)

Creating assignments on the web:

• Not seeing the correct games or events from your schedule? Click ‘ View Preferences’ and update as needed.
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How to watch wimbledon 2024 for free: schedule, tv and live streaming.

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The third grand slam tennis tournament of the year is underway as Wimbledon 2024 kicked off today, July 1, with the first day of round one matches.

In just two weeks, a field of 128 men and 128 women will narrow until a men’s champion and a women’s champion remain. Both of last year’s singles champions, Carlos Alcaraz and Markéta Vondroušová, are back this year, along with Iga Świątek, who won the French Open just a few weeks ago (Alcaraz enters Wimbledon as the defending French Open champ as well).

RELATED: What do last-minute Wimbledon tickets cost?

ESPN+ will be the go-to streamer for this year’s Wimbledon; you’ll be able to stream every match there, but daily coverage will also air on ESPN, ESPN 2 and ABC.

Wimbledon dates: When is Wimbledon 2024?

Wimbledon 2024 began today, July 1, and will end on Sunday, July 14.

Where is Wimbledon 2024 being played?

As it has every year since 1877, Wimbledon is held on the grass courts at All England Lawn Tennis and Croquet Club in Wimbledon, London.

What TV channel is Wimbledon on?

Wimbledon 2024 will air across ESPN, ESPN2, and ESPN3/ABC. To see what’s airing when, check out ESPN’s schedule or see below for the schedule at a glance.

The TV broadcasts will bounce between matches, highlighting the tournament’s best players, but every single match of 2024 Wimbledon will stream on ESPN+ . If seeing every match in full is important to you, you’ll definitely want to subscribe to ESPN+.

How to watch Wimbledon 2024 for free:

While ESPN+ doesn’t offer a free trial, the following live TV streaming services have free trials varying in length from three to seven days. If you subscribe to one at a time, you can watch every day of Wimbledon 2024 without paying a cent; the tournament runs 14 days, while all three trials combined will give you 15 days free.

• DIRECTV Stream — five days free
• Hulu + Live TV — three days free
• fuboTV — seven days free

Other ways to watch Wimbledon 2024:

As we noted above, you can watch every match, including some exclusive ones, on ESPN+ . ESPN+ costs $10.99/month, but you can also subscribe to one of our favorite streaming bundles and get ESPN+ with Disney+ and Hulu for 14.99/month.

Wimbledon 2024 TV schedule and key dates:

• First round: July 1 and 2 — 6 a.m. ET on ESPN
• Second round: July 3 and 4 — 6 a.m. ET on ESPN
• Third round: July 5 — 6 a.m. ET on ESPN, 1 p.m. on ABC
• Third round: July 6 — 7 a.m. ET on ESPN, 1 p.m. ET on ABC
• Round of 16: July 7 — 7 a.m. ET on ESPN, 1 p.m. ET on ABC
• Round of 16: July 8 — 6 a.m. ET on ESPN2, 8 a.m. ET on ESPN
• Quarterfinals: July 9 and 10 — 8 a.m. ET on ESPN and ESPN2 (both days)
• Women’s singles semifinals: July 11 — 8 a.m. ET on ESPN
• Mixed doubles championship: July 11 — 1 p.m. ET on ESPN
• Men’s singles semifinals: July 12 — 8 a.m. ET on ESPN
• Women’s singles championship: July 13 — 9 a.m. ET on ESPN
• Men’s doubles championship: July 13 — 11:30 a.m. ET
• Men’s singles championship: July 14 — 9:00 a.m. ET
• Women’s doubles championship: July 14 — 12:00 p.m. ET

Notable Wimbledon first-round matchups:

Here are some matches to watch in the first round of Wimbledon:

• Jelena Ostapenko vs Ajla Tomljanovic — July 2 at 8 a.m. ET
• Markéta Vondroušová vs. Jessica Bouzas Maneiro — July 2 at 8:30 a.m. ET
• Jack Draper vs Elias Ymer — July 2 at 9:30 a.m. ET
• Novak Djokovic vs. Vit Kopriva — July 2 at 10 a.m. ET
• Iga Swiatek vs Sofia Kenin — July 2 at 11:30 a.m. ET
• Andy Murray vs Tomas Machac — July 2 at 12 p.m. ET

Among the players to watch already advancing to the second round after round one, day one are Jannik Sinner, Denis Shapovalov, Daniil, Medvedev, Carlos Alcaraz, Coco Gauff, Naomi Osaka, and Sloane Stevens.

For the full brackets head over to ESPN.

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This article was written by Angela Tricarico , Commerce Writer/Reporter for New York Post’s streaming property, Decider , and contributor to Post Wanted Shopping . Angela keeps readers up to date with cord-cutter-friendly deals, and information on how to watch your favorite sports teams, TV shows, and movies on each streaming service. Not only does Angela test and compare the streaming services she writes about to ensure readers are getting the best prices , but she’s also a superfan specializing in the intersection of shopping, tech, sports, and pop culture. Prior to joining Decider and New York Post in 2023, she wrote about streaming and consumer tech at Insider Reviews.

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MLB Trade Rumors

Brewers Designate Owen Miller For Assignment

By Darragh McDonald | July 1, 2024 at 12:30pm CDT

The Brewers announced that outfielder Garrett Mitchell has been reinstated from the 60-day injured list, with infielder Tyler Black optioned to get Mitchell onto the active roster, moves which were reported to be impending yesterday. To open a 40-man spot, infielder Owen Miller has been designated for assignment.

Miller, 27, has been a Brewer since December of 2022. That month, he came over from the Guardians in a trade that sent cash or a PTBNL to Cleveland. Last year, he acted as a serviceable depth piece by hitting .261/.303/.371 in 90 games for the Brewers around frequent optional assignments, bouncing around to multiple defensive positions.

This year, he has still been in that role but his numbers have dropped off considerably, as he currently sports a slash line of .185/.185/.222 for the year. To be fair, that has come in just 27 plate appearances while being optioned three times this year. In 195 Triple-A appearances this year, he has hit .259/.344/.382. That’s still subpar, leading to a wRC+ of 90, but far more respectable than the small sample of work at the big league level.

His time on the roster may have been nearing its end regardless, as he is in his final option year and will be out of options next year. That will give him less roster flexibility going forward and the Brewers needed a roster spot today, so he’s been nudged out of his spot a bit ahead of schedule.

They will now have a week to trade Miller or pass him through waivers. Perhaps some club in need of some depth will be interested, as Miller can still be stashed in the minors for the rest of this season. He has spent time at all four infield positions as well as the outfield corners, so he can provide a club with all kinds of defensive versatility. He has hit just .239/.287/.345 in his major league career, which translates to a 76 wRC+, but mostly in part-time roles.

He hit .305/.368/.450 in the minors from 2018 to 2021, before reaching the bigs and entering the up-and-down period he has been in for the past few seasons. That perhaps leaves some hope that his bat is better than it has looked recently. He has between two and three years of major league service and can be retained beyond this season if he has a roster spot somewhere.

16 Comments

9 hours ago

Great sell high opportunity for my O’s. Miller for Holliday and $20M cash as salary offset who says no?

8 hours ago

I do think your O’s would be lucky to get Owen Miller for Holliday. Miller has shown he can be useful as an up-and-down guy in the majors over several years. The Holliday guy is suspect with all that swing-and-miss in his game.

He got to play major league base ball. What ever comes next he can be proud to have played at the highest level.

See coaching in his future.

Francona swore by this guy, said he was a natural hitter. Francona, what a joke.

41 mins ago

Maybe this is why Francona really retired.

Well, he lived the dream in 2023 at least…played well for his hometown team.

Tidy piece of business here.

C’mon Friedman he can’t be worse than Biggio?

6 hours ago

What’s their fascination with Vinny Capra? I thought for sure he’d be the one dropped.

5 hours ago

They aren’t very different, versatile RH utility guys. May as well keep the guy who has been playing better(Capra)

52 mins ago

Loved watching you swing for the fences as a Brewers, Russell

He’s just another guy. He doesn’t do anything particularly well, but can play multiple positions. SD cranks out prospects like Miller like they’re grinding nuts.

2 hours ago

Cubs could use him. Heck, Cubs could use anyone…

33 mins ago

With too many young players, in the pipline.,his time was limited. I think he is a Ham and Egger based on his versatility. Goodbye and Goodluck!

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Jace Jung makes a pair of plays

Tigers No. 3 prospect Jace Jung makes a pair of plays at third base during the first game of his rehab assignment for Single-A Lakeland

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Former Angels Reliever Designated for Assignment Yet Again by NL Squad

Eva geitheim | 13 hours ago.

• Los Angeles Angels

Former Los Angeles Angels relief pitcher Kolton Ingram has been designated for assignment by the St. Louis Cardinals. Ingram was DFA'd on Sunday, as a corresponding move for Jacob Bosiokovic getting called up .

It's been a whirlwind of a season for Ingram, who is currently with his fifth team on the year. A 37th-round pick in the 2019 MLB Draft by the Detroit Tigers, Ingram signed with the Angels in 2021. Ingram was still with the Angels at the beginning of 2024, before he was claimed off waivers by the Tigers, and later claimed off of waivers by the New York Mets.

He played in the Mets' minor league system in April, before he was claimed off waivers by the Texas Rangers. He was briefly playing for the Rangers in the minor leagues, before he was finally claimed off of waivers by the Cardinals.

During 20 games with three minor league teams this season, Ingram is 3-0 with a 4.26 ERA and 26 strikeouts. Much of this production has come with the Cardinals Triple-A affiliate, playing 14 games with a 3.93 ERA and 23 strikeouts.

In his time with the Angels, Ingram made his MLB debut in 2023. In the major leagues with the Halos, Ingram appeared in five games. He struggled greatly, giving up eight hits, five earned runs, and posting a 8.44 ERA. He primarily spent the 2023 season in the minor leagues, posting a 3.21 ERA with Triple-A Salt Lake.

Now, he'll look for yet another new home.

EVA GEITHEIM

Eva graduated from UCLA in 2023 with a bachelor's degree in Communication. She has been covering college and professional sports since 2022.

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Michael Phelps joins NBC's Olympics coverage at 2024 Paris Games

The most decorated olympian of all time started his assignment in the broadcast booth this week at the u.s. olympic swimming trials in indianapolis, by steve coulter • published june 22, 2024.

Out of the pool and into the broadcast booth once more.

That's right, 23-time gold medal-winning swimmer Michael Phelps is returning to NBCUniversal this summer and heading to Paris to work both daytime and primetime coverage at the 2024 Olympic Games .

Free 24/7 Connecticut news stream: Watch NBC CT wherever you are

Phelps, a 28-time Olympic medalist, is the most decorated athlete in the event's history and previously offered insight for NBC during its coverage of the 2020 Tokyo Olympics.

He will be providing swimming analysis live from Paris' La Défense Arena once the competition kicks off after the Opening Ceremony on July 26.

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Swimming at the 2024 Paris Olympics

Team USA looks to dominate in the pool once again this summer. How many medals can the Americans bring home from France?

US Olympic Swim Trials: How to watch, schedule, tickets

Katie Ledecky dominates in 1500m win at Olympic swimming trials

“We are excited to have Michael return to our coverage across both daytime and primetime, and of course, the place where no one knows more about winning — at the pool,” said Molly Solomon, executive producer and president, NBC Olympics Production. “With his ability to analyze and entertain, our viewers are in for another gold-medal performance.”

Phelps started his broadcast duties a month early, joining Dan Hicks and Rowdy Gaines in the booth to watch the competition at the U.S. Swimming Trials in Indianapolis Friday night.

In Paris, he'll work alongside Hicks and Gaines during select swimming competitions. The team also features correspondent Elizabeth Beisel and reporter Melissa Stark at the swimming venue in Paris.

Phelps came out of retirement at the 2016 Summer Olympics in Brazil, where he served as Team USA's flag bearer during the Parade of Nations.

Phelps went back to his post-swimming career a month later in August 2016. At the time of his retirement, he possessed more Olympic medals than 161 countries.

Phelps and his wife, Nicole Johnson, welcomed their fourth child in October .

Peacock will serve as the primary platform for NBC's coverage of the Olympic Games in Paris, which are scheduled for July 26 through Aug. 11.

NBC and Peacock will present live coverage of the 2024 Paris Olympics  Opening Ceremony  on Friday, July 26, beginning at noon ET | 9 a.m. PT. Telemundo will provide Spanish-language coverage beginning at 1 p.m. ET.

Primetime coverage is set to begin at 7:30 p.m. ET/PT on both NBC and Peacock.

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Which teams are in the SEC? Texas, Oklahoma's official entry puts conference at 16 programs

The wait is finally over for the SEC .

Texas and Oklahoma officially joined the conference on Monday, roughly three years since the initial agreement was made for the former Big 12 powerhouse programs.

REQUIRED READING: Don't you worry about Jerry Kill. He's busy helping revive Vanderbilt football | Estes

The first of many dominoes to fall in the ever-growing landscape of college athletics realignment, the Longhorns and Sooners are the first of many schools to enter new conferences this summer. SMU officially joined the ACC on Monday, while Oregon, Washington, USC and UCLA officially join the Big Ten on Aug. 2. Former Pac-12 programs Colorado, Arizona, Arizona State and Utah will also join a new conference, becoming Big 12 members also on the same day.

With the additions, the SEC now stands at 16 teams. The league announced the elimination of divisional standings for the 2024 football season, with each team playing eight conference games.

Here's the full list of SEC teams in 2024:

REQUIRED READING: Grading each SEC team's chance to make College Football Playoff | Toppmeyer

Which teams are in the SEC in 2024?

With the official addition of Texas and Oklahoma to the SEC on Monday, here's the full list of schools in the conference:

Teams listed in alphabetical order :

• Mississippi State
• South Carolina

Texas football schedule 2024

Here's Texas' full schedule for the 2024 season, its first in the SEC:

Conference games bolded

• vs. Colorado State (Aug. 31)
• at Michigan (Sept. 7)
• vs. UTSA (Sept. 14)
• vs. Louisiana-Monroe (Sept. 21)
• vs. Mississippi State (Sept. 28)
• (Neutral site) Oklahoma (Oct. 12)
• vs. Georgia (Oct. 19)
• at Vanderbilt (Oct. 26)
• vs. Florida (Nov. 9)
• at Arkansas (Nov. 16)
• vs. Kentucky (Nov. 23)
• at Texas A&M (Nov. 30)

Oklahoma football schedule 2024

Here's Oklahoma's full schedule for the 2024 football season:

• vs. Temple (Aug. 30)
• vs. Houston (Sept. 7)
• vs. Tulane (Sept. 14)
• vs. Tennessee (Sept. 21)
• at Auburn (Sept. 28)
• (Neutral site) vs. Texas (Oct 12)
• vs. South Carolina (Oct. 19)
• at Ole Miss (Oct. 26)
• vs. Maine (Nov. 2)
• at Missouri (Nov. 9)
• vs. Alabama (Nov. 23)
• at LSU (Nov. 30)

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NBA Summer League schedule for UNC basketball's Harrison Ingram, Armando Bacot, Cormac Ryan

A trio of North Carolina basketball players will get an opportunity to play for an NBA franchise this summer. 

Harrison Ingram , Armando Bacot and Cormac Ryan are the latest Tar Heels hoping to get a shot to play in the league. Their showing in the NBA Summer League, which begins July 6 in Sacramento, could produce a chance to land a roster spot ahead of the regular season in late October.

The California Classic Summer League begins July 6, followed by the Salt Lake City Summer League (July 8). Those leagues feature select teams, but the NBA 2K25 Summer League in Las Vegas, which begins July 12, will feature all 30 squads. 

Here’s a look at the latest UNC basketball players to join NBA teams and how to watch those former Tar Heels in the summer league. 

Harrison Ingram, San Antonio Spurs 

The lone draft pick in this group, Ingram was selected by the Spurs in the second round with the No. 48 overall pick in the NBA draft. A 6-foot-6 wing with a 7-foot wingspan, Ingram feels like a perfect fit for the Spurs because of the versatility he can provide for a young roster. 

Ingram will likely join fellow draft pick Stephon Castle (UConn) in Sacramento and San Francisco at the California Classic, which features the Spurs, Heat, Hornets, Kings, Lakers and Warriors. The Dallas native could end up on a regular-season roster that includes budding star Victor Wembanyama and veteran all-star Chris Paul. 

Armando Bacot, Utah Jazz 

UNC’s rebounding and double-double king, Bacot is signing an Exhibit 10 contract with the Jazz. An Exhibit 10 deal is a one-year, minimum salary contract. As a traditional post player, it could be harder for Bacot to find a place in the NBA. But, in his final season with the Tar Heels, Bacot became an All-ACC defender and displayed a willingness to enhance his skills as a screener. Those two areas, along with his rebounding prowess, might give him a shot. 

Duke’s Kyle Filipowski was among Utah’s draft picks, joining Cody Williams (Colorado) and Isaiah Collier (USC). Bacot could join that trio at the Salt Lake City Summer League, which begins July 8. The Jazz, Grizzlies, Thunder and 76ers are participating in that three-day event before heading to Vegas. 

Cormac Ryan, Oklahoma City Thunder 

Ryan signed a free-agent deal to join the Thunder on an Exhibit 10 contract. Known for his 3-point shooting and leadership, Ryan became one of UNC’s top players during an ACC regular-season championship run last season. He finished his career as a 35.2% shooter from long range and knocked down a career-best 75 treys in his final season. 

Serbian guard Nikola Topic, Weber State’s Dillion Jones and UC Santa Barbara’s Ajay Mitchell were Oklahoma City’s draft picks. That trio, along with Ryan, will likely head to the Salt Lake City Summer League. 

NBA Summer League schedule 

All times Eastern

Here’s a look at the summer league schedule for the Jazz, Spurs and Thunder. 

California Classic Summer League

• July 6 — San Antonio Spurs vs. Charlotte Hornets, 8:30 p.m. (NBATV)
• July 7 — San Antonio Spurs vs. Sacramento Kings 1, 10 p.m. (ESPN2) 
• July 9 — San Antonio Spurs vs. China, 8 p.m. (NBATV)

Salt Lake City Summer League 

• July 8 — Oklahoma City Thunder vs. Philadelphia 76ers, 7 p.m. (ESPN) 
• July 8 — Utah Jazz vs. Memphis Grizzlies, 9 p.m. (ESPN) 
• July 9 — Oklahoma City Thunder vs. Utah Jazz, 9 p.m. (ESPN2)
• July 10 — Oklahoma City Thunder vs. Memphis Grizzlies, 7 p.m. (NBATV)
• July 10 — Utah Jazz vs. Philadelphia 76ers, 9 p.m. (ESPN2) 

NBA2K25 Summer League 

• July 13 — Oklahoma City Thunder vs. Toronto Raptors, 8:30 p.m. (NBATV)
• July 13 — San Antonio Spurs vs. Portland Trail Blazers, 9 p.m. (ESPN2) 
• July 13 — Utah Jazz vs. Dallas Mavericks, 10:30 p.m. (NBATV)
• July 15 — Oklahoma City Thunder vs. Miami Heat, 6 p.m. (ESPNU) 
• July 15 — Utah Jazz vs. Sacramento Kings, 10 p.m. (ESPNU) 
• July 16 — San Antonio Spurs vs. New Orleans Pelicans, 10:30 p.m. (NBATV) 
• July 17 — Utah Jazz vs. Toronto Raptors, 5 p.m. (ESPN2) 
• July 17 — Oklahoma City Thunder vs. Phoenix Suns, 8 p.m. (NBATV) 
• July 18 — Utah Jazz vs. Los Angeles Clippers, 10 p.m. (NBATV) 
• July 19 — San Antonio Spurs vs. Philadelphia 76ers, 8:30 p.m. (NBATV) 
• July 19 — Oklahoma City Thunder vs. Golden State Warriors, 10:30 p.m. (NBATV) 

Staff writer Rodd Baxley can be reached at [email protected] or @RoddBaxley on X/Twitter.

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Schedule a meeting in Microsoft Teams

When you schedule a meeting in Outlook, it'll show up in Teams, and vice versa. Every meeting scheduled in Teams is automatically made into an online meeting.

Scheduling from Outlook? Learn how to add Teams to your Outlook meeting .

Note:  Up to 1,000 invitees can join a Teams meeting and interact by using chat, audio, and video. Invitees can also join a meeting that already has 1,000 participants (up to 10,000) as view-only attendees .

Schedule a meeting

There are several ways to schedule a meeting in Teams:

The scheduling form is where you'll give your meeting a title, invite people, and add meeting details. Use the Scheduling Assistant to find a time that works for everyone.

In Scheduling Assistant , you can see attendees' time zones, schedules, and availability during different timeslots. The Scheduling Assistant grid will show each attendee's schedule. Shaded areas show when attendees are busy or have tentative meetings. Unshaded areas show when attendees are free. 

Once you're done filling out the details, select Save  to close the scheduling form and invite attendees to the meeting.

Add a dial-in number  

Include a dial-in number and conference ID so that participants can call in to the Teams meeting. If you schedule the meeting from Outlook, the dial-in number and conference ID automatically appear in the scheduled meeting invite. For how to add these details when scheduling in Teams, see  Add a dial-in number for a meeting in Teams.

Assign categories to a meeting

Color code your calendar with categories. Just like in Outlook, you can assign one or more categories to each meeting in your calendar. There are a couple ways to assign categories:

Right-click an event in your calendar.

Select a color.

You can also categorize a meeting when you schedule it by selecting Category at the top of the scheduling form.

Note:  Channel meetings can't be categorized.

Invite people outside your organization 

Teams lets you invite people outside your organization, including those who don't have a Teams license. You'll need their full email address to invite them.

Create a meeting or open an existing one in your Teams Calendar.

Type the person's full email address (ex: [email protected]).

Select Send  or Send update . They'll receive an email with a link to the meeting.

Invite people with a link 

Teams lets you invite people to a meeting via a meeting link. To share this link:

The meeting link will appear as a URL. Select Copy  to copy the URL.

Add a co-organizer

After you've invited people to your meeting, you can add up to 10 co-organizers to help manage your meeting. Before adding co-organizers, make sure the people you want to add are already added as required attendees and then follow the steps below:

Make sure the people you want to add as co-organizers are invited to the meeting.

Select Save .

Note:  To learn more, see Add co-organizers to a meeting .

Make it a channel meeting

Type the name of a channel in the  Add channel field.

Channels can't be edited or added once the invite is sent. You'll need to send a new invite with the updated channel.

Note:  When you have a meeting in a channel, everyone in the team will be able to see it and join it in that channel. This feature isn't available in private channels.

Once you've added the people you want, select Scheduling Assistant to find the best time.

If it's a recurring meeting, open the dropdown menu next to Does not repeat (just below the date). Choose how often you want it to occur from the default options or select Custom to create your own cadence.

Schedule meetings in a channel calendar 

If you're unfamiliar with how to add a calendar to a channel, the steps are outlined for you at See all your meetings in Teams . Once that's done, you have a few ways to add events to the shared calendar.

Add other attendees who are outside the team you scheduled the meeting in.

Select Send .

When you select Send , everyone in the team you scheduled the meeting for will receive a personal invite.

If you added guests and partners from outside your org, they won't have access to the channel calendar.

Right-click for more options

Right-click an event in your calendar to:

Show as to set the status that will reflect on participants calendars during the meeting time if they RSVP to accept the meeting.

Join a meeting  

Teams meetings will show a join button on an event in your calendar five minutes before the start of a meeting. Once someone joins the meeting, the event will change colors to let you know they're online.

Select Join to open the meeting settings window to confirm your preferred camera and mic settings before joining the online meeting.

Note:  If you have overlapping meetings in your calendar, the join button won't be available. But you can still right-click the event and select Join online .

Reschedule a meeting

In your Teams calendar, you can reschedule meetings and events you organized. To quickly update a meeting time, select in in your Teams calendar, drag it into a new timeslot, and drop it.

You'll be notified of invitees' availability before you update the meeting time.

You can also change the meeting time by opening the meeting details, choosing a new time, and selecting Send update . Attendees will automatically receive a notification with the updated time. 

Set your Show As status in a Teams meeting

As an organizer, you can set the Show As status of the meeting in the action bar. When participants RSVP, their status will automatically reflect the status the organizer set. 

As a participant, you can choose to set your individual status for the meeting through Show As independent of the status set by the organizer. The updated status will reflect on your calendar. The default Show As value for all the meetings an organizer schedules is Busy .

You can set your Show As status in several ways:

On the Scheduling Form Details page

On your Peek of the meeting (Microsoft Surface)

On the Details view of the meeting (as a participant)

To schedule a meeting:

Open the Teams mobile app.

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Here's how and when to watch Simone Biles at 2024 U.S. Olympic gymnastics trials

Editor’s note: Simone Biles made her third Olympic squad, highlighting the U.S. Olympic women's gymnastics team for the Paris Games.

The 2024 Summer Olympics in Paris are now less than one month away, and some of the most high-profile U.S. teams are starting to take shape. The U.S. Olympic gymnastics trials began Thursday night with Day 1 of the men’s competition and run through Sunday night at the Target Center in Minneapolis.

On the women's side, the trials will formalize what has been a near-certainty for more than a year: That Simone Biles will make a third trip to the Summer Games and likely add to her Olympic medal haul. Beyond that, however, there is plenty of intrigue about how the rest of the team will come together − with world medalist Shilese Jones nursing a shoulder injury , reiging Olympic champion Sunisa Lee competing in her home state and a host of both veterans and newcomers vying for the few remaining tickets to Paris.

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On the men's side, meanwhile, Brody Malone , Frederick Richard and Khoi Young are heavily favored to cement their Olympic spots , but at least two spots are up for grabs.

Here's everything else you need to know about this week's Olympic gymnastics trials.

When are the 2024 U.S. Olympic gymnastics trials?

The 2024 Olympic trials in gymnastics started Thursday night and will run through Sunday night, with the men and women alternating competition days before their respective Olympic teams are finalized. The men competed Thursday night and will compete again Saturday afternoon. The women will go Friday and Sunday.

When does Simone Biles compete at U.S. gymnastics Olympic trials?  

Biles is likely to compete her first rotation (uneven bars) shortly after 7:45 p.m. ET on Friday, then move in the order of events that is in place for Olympic competition − to balance beam, then floor exercise, then vault. On Sunday night, Biles will start on vault, with her first attempt around 8:20 p.m. ET. She will then go to uneven bars and balance beam before concluding on floor.

How to watch the 2024 U.S. gymnastics Olympic trials

The first session of men's competition Thursday will be televised on USA Network, while the next three nights − including the decisive Saturday and Sunday sessions − will be on NBC. The network will also show every minute of all four nights on its streaming service, Peacock, where it will offer both a general stream and apparatus-specific streams for viewers who are hoping to monitor a specific athlete.

Mike Tirico will host NBC's coverage, and Terry Gannon (play-by-play) will be joined by analysts Tim Daggett, Samantha Peszek and John Roethlisberger on the call.

Watch U.S. gymnastics Olympic trials FREE on Fubo

2024 U.S. Olympic gymnastics trials schedule

• Thursday:   Full results from men's competition Day 1
• Friday, 7:40 p.m. to 10 p.m. ET:  Women's competition, Day 1
• Saturday, 3:15 p.m. to 6 p.m. ET:  Men's competition, Day 2
• Sunday, 8:10 p.m. to 11 p.m. ET:  Women's competition, Day 2

Will Simone Biles compete in 2024 Olympics?

Entering this weekend, Biles' presence in Paris is all but a lock. But it will be formalized after the final session of Olympic trials competition Sunday night. Widely considered to be the greatest gymnast ever , Biles will be making her third appearance at the Summer Olympics. She won four golds and a bronze at the 2016 Rio Games, then a silver and bronze at the Tokyo Olympics in 2021.

U.S. gymnastics Olympic trials live results

Check out U.S. gymnastics Olympic trials highlights from night one of competition, where Frederick Richard slipped by Brody Malone. USA TODAY Sports will have live coverage every night of the trials. In addition, USA Gymnastics will be providing live results of the women's competition on its website as well as live results for the men's competition .

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