This flowchart shows a typical sequence for review: Flowchart - Review . Each round of formatting review takes 2-4 weeks, and an average student passes review on their first or second attempt. Overall, a typical timeline for two reviews might be:
Submission → 1st Review: 4 weeks Review → Resubmission: <2 weeks Resubmission → 2nd Review → MP approval: 4 weeks First submission → MP approval ≈ 10 weeks total
1st Review (pays for two reviews) | $50 |
3rd Review (pays for two reviews) | $25 |
5th Review (pays for two reviews) | $25 |
Disclaimer: You must be enrolled in 799 A or B at the time of your initial document submission to MP, see The College of Graduate Studies for more information .
Are you ready to submit?
If your committee-approved thesis does not yet meet the 13 SDSU formatting guidelines described above, then you should not submit it to Montezuma Publishing for formatting review. For example, we cannot accept the thesis if any mandatory preliminary pages are missing (Title page, Signature page, Copyright page, Abstract, Table of Contents, List of Figures/Tables if applicable), or if it has been written in a style your department does not approve of. We also cannot accept your submission if it is not organized into a single Word Document or PDF.
Some students are unable to complete all formatting requirements themselves due to competing time constraints. If you fall into this category, please see the “Optional Montezuma Formatting” section below.
Spring 2024 Deadlines
Submission Deadline: March 15, 2024, by 3:45 pm
Publication Deadline: May 10, 2024, by 3:45 pm
Avoid Re-enrollment in 799B: May 16, 2024 at 3:45 pm
Summer 2024 Deadlines
Submission Deadline: June 21, 2024, by 3:45 pm
Publication Deadline: August 9, 2024, by 3:45 pm
Avoid Re-enrollment in 799B: August 14, 2024, at 3:45 pm
Fall 2024 Deadlines
Submission Deadline: October 25, 2024, by 3:45 pm
Publication Deadline: December 13, 2024, by 3:45 pm
Avoid Re-enrollment in 799B: December 20, 2024, at 12:00 pm
Submission Deadlines
If you submit your well-written and properly formatted thesis and complete payment ($50) to Montezuma Publishing (MP) by this deadline, MP will review your thesis within 2-4 weeks. If you need to make formatting corrections and resubmit within 2 weeks, your next round of formatting review will be given priority status.
To have the best possibility for graduation during the current semester, work with your thesis chair and committee to meet the Submission Deadline. Thesis submission is not received until payment is made, and our register is open to process payments Monday through Friday from 9:00 am to 3:45 pm. Sent emails are not considered to be submissions until payment is made.
Publication Deadlines
If your thesis receives final formatting approval from MP and you pay the $45 ProQuest publishing fee by the 3:45pm deadline, you are eligible for the Master’s degree in the current semester. If your department requires you to purchase a thesis copy for the department library, this payment must be made at the same time as the ProQuest fee. Students who miss the Publication Deadline (even by one day) are eligible for the Master’s degree in a future semester.
Thesis publication is not approved until payment is made, and our register is open to process payments Monday through Friday from 9:00 am to 3:45 pm. Emails sent overnight are not considered for publication until payment is made the following day.
Avoid Re-enrollment in 799B Deadline (Last Day of Term)
The last day of the term is the “avoid re-enrollment in 799B” deadline. If you submit your thesis on any day prior to the “avoid re-enrollment in 799B” deadline, you will not have to register for 799B in the following term. Note that your thesis cannot be accepted for review if it does not meet the requirements listed above. Pay special attention to the “Are you ready to submit?” section before attempting submission.
Thesis submission is not received until payment is made, and our register is open to process payments Monday through Friday from 9:00 am to 3:45 pm. Emails sent overnight are not considered to be submissions until payment is made the following day.
For more information, visit our YouTube channel for our "San Diego State University Thesis Deadlines Explained" video.
Master’s Thesis Submission Procedure
To submit for review, please supply your signed signature page(s), old RED ID, new my.SDSU EMPL ID, and the attached thesis file in one email to [email protected] . If supplementary materials are needed (such as audio, video, oversized tables/figures), then these must be submitted at the same time as the thesis. Upon receipt of these documents, we will verify your enrollment in 799 and create a record for you in our system. You will then receive an email with instructions on how to make payments in person or by phone.
Please review the Submission Deadline information above. Our business hours are Monday through Friday from 9:00 am to 4:00 pm. Our register is open to process payments Monday through Friday from 9:00 am to 3:45 pm. Hours of operation are subject to change.
The Committee Signature Page
The thesis committee signature page is one of the most important parts of the thesis. The signed committee page is confirmation that all committee members approve of your scholarly work. Montezuma Publishing can accept electronic or physical signatures for the thesis signature page.
Download a signature page template from the Templates section above. Fill in your personal and thesis information. When your committee members are ready to approve, here are the options:
Regardless of which approach you choose, submit all signatures to MP in person or by pdf email attachment. If you submit multiple documents, our staff will combine them into a single committee signature page for publication.
Our business hours are Monday through Friday from 9:00 am to 4:00 pm. Our register is open to process payments Monday through Friday from 9:00 am to 3:45 pm. Hours of operation are subject to change.
The Review Process
Note: You must be enrolled in Thesis 799A or 799B, or Dissertation 899 at SDSU at the time of your initial document submission before MP will accept your manuscript for format review.
You can download a copy of the Review Flowchart here: Flowchart - Review
What is Checked During Formatting Review?
Your submitted thesis needs to be well written, stylistically appropriate, and edited. Your thesis committee is unlikely to approve your thesis (by signing the cover sheet) until it meets those standards. However, even with careful preparation, most students have minor formatting errors due to the complexity of the document. Your thesis will be a globally published document through ProQuest, and the MP reviewers are tasked with assuring formatting consistency for these publications. They will ensure that both your department style requirements and the SDSU Master’s formatting guidelines (or EdD Dissertation formatting guidelines ) are met.
A comment will be placed in your thesis file where each correction is needed. For repetitions of the same mistake, you can expect to receive comments only the first two times. After that, you will need to personally review the entire document to ensure that the error does not appear again. As a reminder, you can refer to this review checklist for the most common formatting errors.
If your thesis has more than 20 errors, the reviewer will stop prior to the end of your thesis. In these cases, the student must complete all corrections and thoroughly review the thesis to its end, in order to minimize additional rounds of review.
After the Thesis or EdD Dissertation is Approved for Publication
Master’s thesis or EdD dissertation publication is the final graduation requirement. Even if all your coursework is completed and your thesis/dissertation committee has signed the cover page, thesis publication is necessary to award the degree. The thesis or dissertation is considered to be “published” after document formatting has been reviewed and approved, and all publishing fees have been paid.
All fees must be paid by the Publication Deadline in order to graduate during the current semester. After formatting review is approved, you will be emailed a quote for the ProQuest publishing fee and payment instructions. Once all fees are paid, MP will notify the College of Graduate Studies that you have completed publication.
Please visit the Thesis Publishing section below for costs associated with print copies, if you choose to purchase these.
EdD students should follow the graduation and dissertation steps posted on the
Graduate Studies website
as a “Graduation and Dissertation Steps for Ed. D Students” flyer.
After successfully defending their dissertation and obtaining committee approval, EdD students submit their dissertation packet through the SDSU Doctoral Dissertation Submission Form . Pat Walls ( [email protected] ) in Graduate Studies will evaluate the packet and transcripts, and then send the dissertation and associated documents to Montezuma Publishing. You will be emailed submission confirmation.
EdD Dissertation Formatting and Review
If you format the dissertation yourself, MP will review it for consistency with APA formatting and your program’s preliminary page requirements. These requirements are described in the SDSU APA EdD Dissertation Template . You can use the APA manual checklist or the SDSU Dissertation Review Checklist to find potential errors before submission.
Your Dissertation Formatting
In addition to adhering to your program’s chosen style, all Master’s theses need to follow some simple universal formatting guidelines. See the SDSU APA EdD Dissertation Template for instructions, samples, and formatting assistance. There are 13 rules:
Title page : Mandatory; no page number
Signature page : Mandatory; no page number Copyright page : Mandatory; numbered iii Dedication : Optional; must have page number
Abstract : Mandatory; up to 350 words, single-spaced; must have page number
Table of Contents : Mandatory; must have page number
List of Tables, List of Figures, etc. : Mandatory when the document includes more than one table, figure, etc. (e.g., if you have 2 tables, include a List of Tables; 2 figures, include a List of Figures); must have page number
Acknowledgements : Optional; must have page number
Download a copy of these SDSU APA EdD Formatting Guidelines here.
If you choose not to format the approved dissertation yourself, please see the Optional Montezuma Formatting section below. You can also find contact information for freelance formatters (who are not Aztec Shops or SDSU employees) here: Optional Professional Support
For publishing information, please visit the Publishing section on this page.
PhD students should follow the graduation and dissertation steps posted on the Graduate Studies website as a “Graduation and Dissertation Steps for Ph. D Students” flyer.
After publication at the partner campus, PhD students must complete the SDSU Doctoral Dissertation Submission Form . As of May 2020, all official SDSU communications must use official SDSU emails. The form requires being logged into your SDSU email account. Within five business days of submitting the form, Pat Walls ( [email protected] ) in Graduate Studies will evaluate the packet and transcripts, and then send the dissertation and associated documents to Montezuma Publishing. You will be emailed submission confirmation.
PhD Dissertation Formatting and Review
Students in joint PhD programs must follow their partner campus dissertation defense deadlines, formatting requirements, and submission procedures. Please visit the College of Graduate Studies website for more information.
University Requirements
A $45.00 processing fee includes ProQuest submission, an electronic file, metadata file, and abstract for SDSU Library.
As of Fall 2013, SDSU has partnered with ProQuest, an online archival database. It provides full text dissertations and theses from over 700 academic institutions, allowing students and researchers to access and share relevant material quickly and conveniently.
Visit ProQuest or the SDSU Library website to access currently published dissertations and theses.
An “embargo” is a restriction of access to the use of a thesis, dissertation, or project. Embargoed theses and dissertations will only feature the author’s abstract and the document title.
If you and/or your committee chair would like to request protection for potential copyrights or patents of the thesis or dissertation, a memorandum must be submitted to the College of Graduate Studies for the Associate Dean’s approval. If the Associate Dean approves the delay of publication, a signed copy of the request must be submitted to MP at the time of thesis submission. The embargo must be supplied to MP before the thesis formatting is approved and publication fees are paid.
Department Requirements/Personal Copies
Some departments require a hard-bound copy for their own department libraries. Check with your department for specific requirements. For your personal copy, you have a choice of binding, cover color,* and paper type for your thesis.
*Due to variances among color monitors, the colors on your computer monitor may appear differently than the actual products. If color is important to you, please stop by the Montezuma Publishing office to make your selection.
Hard Bound $45.00
Soft (vinyl) Bound $15.00
Paper Options
Cotton bond: $0.12 per page Regular paper: $0.08 per page Color copies: $1.00 per page
Pages are printed single sided unless double sided printing is requested.
MP can bind original copies. Binding charges apply.
Pricing Example:
This example includes the University Requirements and 1 personal hardbound cotton copy for a 130-page thesis.
|
|
Hard Bind | $45.00 |
Cotton Copy Fees (130 pg. x $0.12 per page) | $15.60 |
Processing Fee | $45.00 |
Subtotal | $105.60 |
Tax (7.75%) | $4.70 |
Total | $110.30 |
Hard-bound copies take 6-8 weeks.
Soft-bound copies take 2-4 weeks.
Students purchasing their thesis closer to deadlines or the winter holiday season may experience a longer waiting period. MP will email you when your copies are ready. If printed copies are required by your department, then the publishing requirement is dependent only on the final publishing payment; you do not have to wait for copies to arrive in order to be cleared for graduation.
Pick-Up & Shipping
Department copies will be delivered to the designated department, free of charge. Personal copies can be either picked up at our office or shipped to your address. We use USPS flat-rate shipping. As such, the shipping fee is determined by the length of your document and subsequent size of your book. MP will email you with the tracking information once the copies are shipped.
Copyright Policy
Rejection of Theses/Dissertations
*Policies are established by the College of Graduate Studies. If you have questions, call (619) 594-5213.
If a student submits for review before the "Avoid Re-enrollment in 799B" deadline but does not pass, the student can resubmit at any point until the "Avoid Re-enrollment in 799B" deadline or within 45 days of receiving a corrections email, whichever comes later. If the student does not pass or resubmit within this time frame, the thesis will be rejected and the student will have to register in 799B the following semester and re-apply for graduation.
A student must pay for publication within 90 days of the notification that they have passed review. If a student fails to pay for publishing within this timeframe, the thesis will be rejected and the student will have to register in 799B the following semester and re-apply for graduation.
Copyright law is highly complex and what follows is offered as only a general guide. This information is not a substitute for a legal opinion.
Ownership of a dissertation, thesis or project begins at the moment the manuscript or "object" is created. Although no further act of the author is required, the law does provide some advantages in giving formal notice and registration of a copyright.
Formal notice of copyright is given by including a copyright page in the manuscript. This notice does not establish any copyright privileges, but it does signal acknowledgment of a legal right and copyright ownership. Registration with the U.S. Copyright Office is optional, but it provides a record of the work, the fact of copyright, and the author's name and address. Registration would probably be most important if the author wished to file in the future a lawsuit over copyright infringement.
The University assumes that a dissertation, thesis or project approved by a faculty committee is primarily the product of the student's efforts. Thus, the student will usually be considered the owner of the copyrights associated with the manuscript. Students should be aware, however, that the dissertation, thesis, or project is the actual product submitted in satisfaction of one of the requirements for an advanced degree rather than the basic research or the results of which it reports. In some instances, therefore, individual faculty members may retain some copyright or patent interest in the data or other jointly developed work included in the thesis or dissertation. Students are, therefore, strongly advised to resolve any questions about ownership rights to data or other elements of the thesis/dissertation in which the faculty committee chair may have an interest. Agreement over such issues should be obtained in writing before beginning research on the dissertation, thesis, or project.
In order to foster broad dissemination of the results of scholarly research, the student, upon submission of the dissertation, thesis, or project to the SDSU Graduate Division, agrees to convey to the University a license for the following uses of the product:
Students wanting more information should access a copy of the U.S. Copyright Office Circular 1, "Copyright Basics" on campus via the SDSU library web site.
The federal government has a very good website - Copyright.gov with complete copyright information including application forms. To speak with an information specialist, call (202) 707-3000. Lastly, students or faculty requiring additional information about copyrights may contact the SDSU Foundation Technology Transfer Office at (619) 594-0516.
Thesis in Foriegn Languages
As presentations of original research to the academic community, theses are ordinarily prepared for the University in the English language. In certain cases, however, for a foreign language degree, a student's thesis in the history and literary analysis of non-English languages and literatures may be presented in the subject’s language. When the departmental graduate adviser and the prospective thesis committee deem this academically appropriate for the specific research topic, the appointment of the student's thesis committee and authorization of the thesis research by the graduate dean shall be based on the provisions that:
To botain approval by the Graduate Dean:
Your submitted thesis needs to be well written, stylistically appropriate, and edited. Your thesis committee is unlikely to approve your thesis (by signing the cover sheet) until it meets those standards. Dissertations and theses should be fully formatted as described above prior to their submission for review. As stated in the Bulletin of the Graduate Division under "Thesis Submission," manuscripts deemed unready for submission (those with "gross deficiencies of format or presentation") will be rejected at the time of submission for review, and returned to the student. The Rejection Form lists the criteria for rejection. When a thesis is rejected, the names of the thesis chair and graduate adviser will be listed at the bottom of the form and both will receive copies; a copy will also be placed in your file with MP.
If, because of rejection, you cannot meet the original semester's deadline for the Avoid Re-enrollment in 799B, you will be required to re-enroll in Dissertation/Thesis 899/799.
Restricted Use of Thesis Request - Embargo
On rare occasions, and to protect potential copyrights or patents, thesis accessibility can be restricted on a short-term basis.
Library & Information Access will restrict the use of a thesis or project if the author and the chair of the thesis committee request such action and the Graduate Dean approves. The purpose of the restriction is to protect the author's right to publish or otherwise exploit the new knowledge before making it available to others.
The display of a thesis, dissertation, or project may be embargoed for a period of up to two years upon written request of the student and consent of the Dean of the Graduate Division. In the case of Joint Doctoral degrees, students must notify both schools and comply with each school's policies.
To designate restricted use of a thesis, the author and the thesis committee chair should send a memorandum requesting restricted use to the Dean of the Graduate Division. If the dean approves, a signed copy of the request with approval is provided to Montezuma Publishing at the time of thesis submission. The embargo must be supplied to Montezuma Publishing before the thesis formatting is approved and publication fees are paid. The request is then sent to the Monograph Cataloging Unit, who in turn will withhold from use all copies of the restricted thesis when they are received in the Library & Information Access.
The author's memorandum to the Dean of the Graduate Division requesting restricted use of a thesis should state the following:
Authors may request a renewal of the restriction period for a second year by sending a memorandum to the Vice President for Research and Dean of the Graduate Division specifying the reason for the renewal.
How hard is it to format my thesis myself?
That depends on the complexity of your work. You must be familiar with your department reference style, the SDSU formatting rules, and be an adept Microsoft Word user with regard to the Thesis Template (i.e., you must know how to import your document into the template, apply/remove template styles, change page orientation without losing proper pagination placement, generate a table of contents, work with different types of page breaks, etc.).
I am going to format my thesis myself. How much time should I set aside for this process?
In general, you should plan to spend a minimum of two weeks formatting your thesis. You will need time to:
What are the top mistakes people make when formatting their theses?
Do you have any information on the Chicago Author-Number System?
Yes. Information can be found here: Chicago Author-Number System .
Whose name should I put on my copyright page: My name or my professor's name?
You need to have your name on the copyright page in the same manner as it is on the title and signature pages. For more information on publication rights, please see the Copyright Policy .
What are the deadlines this semester and can you explain what they are?
See the Thesis Deadlines page ; it contains a list of deadlines for this semester with explanations of each of deadline.
Do we need to take the Submission Deadline seriously?
YES! Never count on graduating if you submit after that deadline.
What are my chances for having my thesis reviewed in time to graduate this semester if I submit it after the submission deadline?
Your chances of having your thesis reviewed after the submission deadline depend on how many theses have been submitted ahead of yours. Additionally, if your thesis is reviewed and returned to you with needed corrections, this will decrease your chances of graduating on-time as your work will need to be revised and reviewed again.
You can increase your chances of getting your thesis approved by using the thesis template and following the SDSU formatting rules precisely or by using Montezuma Publishing.
Do you have any idea how many people will be submitting their theses this semester?
On average, between 100 and 200 students submit their thesis EACH semester. Using the Spring 2022 semester as an example, please note the following statistics:
Does the signature page need to be on special paper (100% cotton or other acid-free paper)?
No. Although an original signature page is required at the time of submission, a scanned and re-printed copy will be bound with your manuscript.
Ink Color: One of my professors signed in blue ink. Will I have to get a new signature page signed?
Black ink is strongly recommended, but blue ink is acceptable as long as the signature is dark enough to be clearly read.
If I use the signature page provided in the Thesis Template, will everything be automatically formatted correctly?
No. The page is formatted for you, but you must type in your name and thesis title correctly as well as your faculty member's names and their department names correctly. Also, the order in which the faculty names appear must be correct and in the same order as on the Thesis Committee Form.
What if my professors sign different signature pages? Do all the signatures need to be on one page?
No. Once your thesis has been approved through Montezuma Publishing, the reviewer will transfer signatures onto one page and create a digital copy. Each signature can be on a separate page if it's easier for you to get it signed that way.
What happens after I submit my thesis?
After your thesis is submitted, it will be put in line to be reviewed in order of submission. If the thesis passes review, it will proceed to the publishing phase. If it does not pass, the thesis will be returned to you with comments regarding revisions that are necessary to bring the work into compliance with the University's formatting rules. You will then need to resubmit your thesis once you complete your revisions, beginning the review process again. See the Review Procedures section for more information.
I am using Montezuma Formatting to format my thesis. What can I do to speed up the process to make sure I graduate on time?
Document formatting pertains to how the document appears on the page as well as in-text citations and reference department requirements. This includes things like margins, font size, line spacing, etc. Formatting does not involve making changes to the content of the document or correcting typos. Editing involves reading the thesis to correct improper spelling, grammar, sentence structure, and readability. Editing needs to be completed prior to formatting.
Montezuma Formatting offers an optional thesis and dissertation formatting service. We are here to assist you if you do not want to complete the formatting yourself or a freelance formatter is not available. This service is in demand so we do implement a cut-off date for accepting orders to be completed during the current semester. This cut-off date is typically near the Submission Deadline. Our formatting turnaround time depends on the length and complexity of your document, your response time when a correction email is necessary, and the time of the semester that you hire us. Formatting orders placed near the Submission Deadline may take more time to complete as we receive an influx of orders at that time. If we accept your order for the current semester, we will have it formatted and approved in time for you to make your final payments on or before the Publication Deadline. Be sure to respond to any correspondence emails that are sent to you as quickly as possible so we can approve your document formatting in time for you to make the required publishing payments on or before the Publication Deadline.
How to Begin
Note: You must be enrolled in Thesis 799A or 799B, or Dissertation 899 at SDSU at the time of your initial document submission before Montezuma Formatting will accept your manuscript for formatting.
To submit for formatting, please supply your signed signature page(s), RED ID, and thesis or dissertation Microsoft Word file in one email to [email protected] . Upon receipt of these documents, we will verify your enrollment in 799 and create a record for you in our system. You will then receive an email with instructions on how to make payments in person or by phone.
We cannot format your document from a PDF, Google Doc, or LaTex template file. We are only able to use Microsoft Word.
A 50% formatting deposit is due at the time of submission. The remaining balance is due after the formatting is approved and the final page count is determined.
Format Pricing
$3.00 per page*
We do not offer partial formatting. We charge for the entire document from the first page to the last. This includes appendices.
$50.00 non-refundable fee will be subtracted from deposit if formatting is canceled.
*Price includes a PDF file of your formatted thesis.
When you hire us to format your thesis or dissertation, we will ensure your document meets the San Diego State University Formatting Guidelines . In addition to meeting the SDSU Formatting Guidelines, we will exceed these standards at no additional charge, providing you with a consistent and professional document.
It is important to note that unless you specifically request an exception before you make your formatting deposit Montezuma Formatting will use:
Let us know upfront if there are any special considerations (e.g., oversized pages, maps, landscape pages needed, etc.).
While Montezuma Formatting does work with your document beyond the SDSU formatting requirements, we do not edit for content or grammar unless you have paid for this additional service. Furthermore, once the formatting process has begun, we will not make any grammatical or content changes to your document or accept a new document from you with grammatical or content changes. If you need assistance editing your document, be sure to consult an editor before submitting your file to us.
We format theses and dissertations in the order received; however, the length of time it takes to format your document will depend primarily on its length, complexity, and your response time when a correction email is necessary. If we accept your document for formatting for the current semester, it will be completed in time to meet the Publication Deadline (provided you respond to all correspondence in a timely manner). The average order is completed within 2 months. In some cases it may take longer but will not exceed the Publication Deadline for the semester that you hire us for. If questions arise during the formatting of your document, the formatter assigned to you will send you an email requesting assistance. It is important that you respond as quickly as possible to maintain priority status. Failure to respond may put your graduation at risk.
Completed Formatting
Once we are done formatting your document, it will be placed in line for internal review. Once the formatting is approved, we will contact you to arrange for payment of the formatting balance ($3 per page) and publishing costs ($45 + any required department copies). See the Publishing section for more details.
Editing Pricing
*$3.00 per page (250 words = 1 page)
50% deposit is required at the time of initial order
Editing/Formatting Pricing: $6 per page**
*Editing page count only includes the body of your thesis/dissertation. This does not include preliminary pages, references, figures, or tables.
**Price includes a PDF file of your formatted thesis/dissertation.
Editing Standards
Thye editor will check for the following:
The time it takes to complete the editing of your file will be determined on a case-by-case basis. Variables such as document length, the number of edits required, response rate, and your date of submission will affect this timeline. If your defense is after the Submission Deadline, it may impact your ability to graduate during the current semester.
Michael Cook SJSU Graduate Publishing Lead
Bridget Cole SDSU Graduate Publishing Lead
Gabriela Calvo Front Office Assistant
Karalyne Porter Assistant Manager
Steve Murawka Production Manager
Lia Dearborn General Manager
Kathy Brown Division of Campus Stores Director
Phone: (619) 594-7551
Email: [email protected]
Mail: Montezuma Publishing San Diego State University San Diego, CA 92182-1701
In person: Education Building, ED-107 Thesis orders are accepted 9:00am - 3:45pm, Monday through Friday.
Other Websites
Graduate Division
Graduate Division – Doctoral Program
LaTeX website
LaTeX Wikibook
Thesis Companion Guide
Review Checklist
Department Guidelines
Learn how to insert an existing thesis into the template
Learn how to generate a TOC automatically
Chicago Author-Number system
SDSU Thesis Template
SDSU Thesis Template for Landscape Pages
SDSU Thesis Signature Page Template with 3 Committee Members
SDSU Thesis Signature Page Template with 4 Committee Members
SDSU Thesis Signature Page Template with 5 Committee Members
Thesis orders are accepted Monday through Friday, 9:00am - 3:45pm.
Note: When using the SDSU Thesis Template with Word 2013 or later, you must save your file in the Word 97-2003 Document file type. Failure to do so will create errors in your document.
Documents in Word format (DOC) require Microsoft Viewer. Download Word .
A streamlined procedure has been approved for obtaining co-author authorisation. You now only need to provide a Declaration for publication incorporated in a thesis form for the inclusion of in progress or published material in the thesis, that is completed by your Principal Supervisor and the Coordinating Author.
You may include in progress or published material written during your enrolment upon approval from your advisory committee, as part of your thesis, by having either:
In this page we refer to both these kinds of inclusion of published work as “incorporated publications”; the first format, where the publications are included as distinct components, is also known as “thesis with publications”.
The Graduate Research Training Policy (section 4.65) outlines what can be included in the thesis. Your thesis must include a literature review that clearly details the research questions and a general discussion that integrates the work and places the publications into the context of the research question.
You may have to supplement the incorporated publications with additional methods sections as they are often abbreviated in published articles. You are also encouraged to include any data and discussion that was omitted from the article as an addendum in the thesis. Where a publication is included as a distinct component, you are also encouraged to include a critical reflection on the work, which could, for example, acknowledge or address limitations or impacts of the work that have appeared since publication.
When submitting your thesis, you will be required to confirm that:
(a) the work in the incorporated publications is your own, and (b) that any co-authors give permission for the article to be included in the thesis.
To do this, you must complete the Declaration for publication incorporated in a thesis form. You will need to submit a completed form for each in progress or published work included in your thesis.
Your principal supervisor must sign the Declaration form for each publication. Where there is more than one author of a publication, at least one co-author by agreement amongst the authors, should be nominated as the coordinating author (also known as corresponding author), as defined in the University’s Authorship Policy . The coordinating author is responsible for communication between the publishers and managing communication between the co-authors. The coordinating author must maintain records of any authorship agreement. The coordinating author must also sign the Declaration form.
You must upload all completed Declaration forms as a single combined file to the Thesis Examination System when submitting your thesis for examination. The signed forms should not be included in the thesis itself. Plan well ahead to obtain the required signatures to avoid delays to your examination.
Don’t forget to include your ORCID when submitting your work to publishers, conference organisers, etc. This will help you to distinguish your research activities and outputs, and make sure you get credit for your work throughout your career.
As detailed in the Preparation of Graduate Research Theses rules , your preface should outline:
There is no prescribed format for a preface; you may wish to include a written description or a table outlining the tasks performed by others and the proportion of the contribution as a percentage.
Usually this means you will have written the initial draft and you performed any subsequent editing in response to co-authors' and editors' reviews.
As specified in the Graduate Research Training Policy , your principal supervisor and coordinating author must declare that:
(a) you are the primary author of the included material, and
(b) you contributed more than 50% of the work towards the publication.
No. You need to have contributed more than 50 per cent for it to be included. You could, however, include this paper as an appendix.
Yes. It is understood that portions of the thesis that have been published or accepted for publication will have been through an editorial process. Such editorial changes should be explicitly acknowledged.
Refer to the Authorship page for information about the requirements and responsible practice.
When including complete publications, you should use the author accepted manuscripts of articles that have been accepted or published. This is the final draft as accepted by the publishers, including any changes based on referees’ suggestions before it has undergone copy-editing, typesetting and proofing. If you are certain you will not breach your agreement with your publisher, you may include the published version in your thesis.
If you are using your author accepted manuscript, while some journals request that the version you send them includes any figures or tables at the end of the submitted document, when you reproduce the article in your thesis you should place them where they logically flow within the text. It is also recommended that you use similar formatting (e.g. line spacing, font type and size) as the rest of the thesis.
You can view suggested formats for arranging the chapters of a thesis that includes publications as distinct components here . See also example theses in the University of Melbourne repository.
In most cases it is preferred that you include a separate literature survey. Even with the literature reviews included in your publications you may find you still need to add further supplementary material if the publications do not directly address all the research questions you are trying to answer in your thesis. Your supervisors and advisory committee are best able to advise you whether the literature reviews included in your incorporated publications will meet disciplinary expectations and satisfy your examiners that you: - Have clearly detailed your research question/s and how they integrate with the current literature - Have demonstrated sufficient familiarity with, and understanding and critical appraisal of the relevant literature.
No. The policy allows the thesis to be submitted with publications, it is not a thesis by publication. You must include a literature review that clearly details the research question, and a concluding general discussion that integrates the work and places it into the context of the research questions. You should also introduce each publication that is included as a distinct component, explaining its role in the work, and, where appropriate, provide a critical reflection on its contribution.
Yes, but you must cite it correctly and indicate in the preface the source of the information (eg. that the text on page(s) xx is from [name of publication], or that chapter yy is adapted from [name of publication]. In each case you should give its publication status and your contribution to the publication). It will assist your examiners if, at the start of each chapter that includes work drawn from a publication, there is a footnote explaining where the work came from and how it has been used in the chapter. You may wish to include the entire publication as an appendix so that your examiners can see where the material came from.
If you are including the list of references as part of the publication they do not need to be repeated in the overall reference list/bibliography for the thesis.
Incorporated publications can be referenced via a footnote, but if references to them are included in the bibliography an examiner may be unsure as to whether the work was completed as part of the research.
No, but you may do so if you think that it will assist readers of your thesis.
It is up to you whether you update the publication style or not. Whatever you chose, you should acknowledge your choice in the Preface, stating the differences between the publication and thesis, due to the requirements of different publishers.
Yes. Revised and resubmitted theses are examined in their entirety and the inclusion of a new incorporated publication may strengthen your response to examiners.
In most cases you should include the latest version, up to the author accepted version and update the publication status in the preface. If your examiners request changes which conflict with the editorial or peer review advice you have since received from your publisher, you may choose to address this elsewhere in your thesis, or in your written response to the examiners’ reports.
A work is suitable for inclusion if the research was conducted and the publication was in progress or published during your enrolment in your current degree. This includes:
You may need to supplement this with analysis of literature published between writing the article and submitting your thesis.
All methods need to be covered to a high degree of detail in your thesis.
No. Only work completed during your candidature can be included in the thesis. You can cite your earlier work just like you would any work that is relevant to your research. The work should be listed in the preface of your thesis.
Yes. You will need to clearly acknowledge in the preface that its status is ‘in progress’ or, that the paper has been published but not peer reviewed.
Yes. You may wish to include the entire publication as an appendix so that your examiner can see where the information came from.
Yes. All sections of the form must be completed for any multi-authored material. The coordinating author is required to reassure that all co-authors have had an opportunity to agree to the inclusion of the material in the thesis and to the contribution declared on the form. The authorship agreement template is available here.
No. You can use the figure in your thesis without completing the form but you should acknowledge the origin of the figure in the preface and appropriately cite the publication in your thesis.
No. You should provide this evidence to your advisory committee when you are discussing the proposed format for your thesis. Your principal supervisor must sign the Declaration for publication incorporated in a thesis form which confirms their agreement to the inclusion of any publication/s. The coordinating author will need to sign the form for any multi-authored material.
You can use Adobe Acrobat's 'Combine Files' tool which will allow you to combine files of different filetypes into a PDF. Alternatively, you can open a PDF copy of a file and then use the 'Organise Pages' tool which will allow you to drag additional pages where you can then save it as a single file.
You should run your whole thesis through iThenticate, including the chapters comprised wholly or partly of your published work. You can then exclude the specific matching publication source/s that correspond to the publications you have included in your thesis in a “thesis with publications” style. This means that the thesis chapter or publication is reviewed against the other literature in the repository, but not matched to itself. You should only exclude matching sources that are articles which you have appropriately included. You should outline and explain any filters and exclusions you applied in iThenticate in an accompanying declaration which you can also upload to TES.
You should not exclude publications from which you have included material (but not the complete publication), as the iThenticate report will then show where the material is present in the thesis, allowing your supervisors and Chair of Examiners to verify that it has been included appropriately.
Further information on the use of iThenticate can be found here: https://gateway.research.unimelb.edu.au/funding-contracts-and-ethics/ethics-and-integrity/research-integrity/ithenticate-text-matching-tool
The criteria for examination remain the same whether or not publications are incorporated. See the Graduate Research Training Policy for more information. You can also view the information for examiners here: https://gradresearch.unimelb.edu.au/staff#examiner-information .
If the publication status of your article changes between submission for examination and submission of your final thesis, it is appropriate to include the most recent version (up to the author-accepted version). You should also update the preface to reflect the new status. If you are submitting a list of corrections for approval and/or resubmitting for re-examination you should also note this in your index of changes.
The following are theses available openly or with University of Melbourne log-in through the University of Melbourne repository that include publications as distinct components in a “thesis with publications” style.
Al Zein, Eza (2019). Taskscape: Caring for Migrant Materials . http://hdl.handle.net/11343/235841
Arundel, Jonathan Paul (2015) The spatio-temporal distribution of honey bees and floral resources in Australia . http://hdl.handle.net/11343/59612
Bamford, Nicholas James (2016) Relationships between diet, obesity and insulin dysregulation in horses and ponies. http://hdl.handle.net/11343/148423
Bibb, Jennifer Louise (2016) Musical recovery: the role of group singing in regaining healthy relationships with music to promote mental health recovery. http://hdl.handle.net/11343/124271
Burfurd, Ingrid Ellen (2018) Beliefs and learning in the laboratory: essays in experimental economics . http://hdl.handle.net/11343/219180
Fan, Yi (2019) Quantification of mandibular morphological changes in 3D . http://hdl.handle.net/11343/225588
Kriesner, Peter (2017) Wolbachia fitness benefits and symbiont interactions in Drosophila . http://hdl.handle.net/11343/207959
Mody, Fallon (2019) Doctors down under: European medical migrants in Victoria (Australia), 1930-60 . http://hdl.handle.net/11343/221550
Nencini, Sara (2018) Tackling bone pain at the source: identifying and exploring new therapeutic targets . http://hdl.handle.net/11343/216858
Pan, Xuan (2018) Graphene quantum dot based electronic devices . http://hdl.handle.net/11343/222013
Seibt, Susanne (2018) In-situ investigations of molecular self-assembly using microfluidics. http://hdl.handle.net/11343/214671
Smith, Merryn (2018) Non-structural carbohydrate storage and use in eucalypt trees of south-east Australia. http://hdl.handle.net/11343/221163
Uddin, Shihab (2019) Functional aspects of root and leaf development in dryland crop water use under elevated CO2 . http://hdl.handle.net/11343/219849
Vahedi, Andisheh (2018) The work-family interface and child mental health: longitudinal associations via family functioning across childhood. http://hdl.handle.net/11343/217236
Al Zein, Eza (2019) Taskscape: Caring for Migrant Materials . http://hdl.handle.net/11343/235841
Schlichthorst, Marisa (2020) Engaging men in conversations about masculinity and suicide – An evaluation of the Man Up social media campaign . http://hdl.handle.net/11343/265962
This page contains reference examples for published dissertations or theses.
Kabir, J. M. (2016). Factors influencing customer satisfaction at a fast food hamburger chain: The relationship between customer satisfaction and customer loyalty (Publication No. 10169573) [Doctoral dissertation, Wilmington University]. ProQuest Dissertations & Theses Global.
Miranda, C. (2019). Exploring the lived experiences of foster youth who obtained graduate level degrees: Self-efficacy, resilience, and the impact on identity development (Publication No. 27542827) [Doctoral dissertation, Pepperdine University]. PQDT Open. https://pqdtopen.proquest.com/doc/2309521814.html?FMT=AI
Zambrano-Vazquez, L. (2016). The interaction of state and trait worry on response monitoring in those with worry and obsessive-compulsive symptoms [Doctoral dissertation, University of Arizona]. UA Campus Repository. https://repository.arizona.edu/handle/10150/620615
Published dissertation or thesis references are covered in the seventh edition APA Style manuals in the Publication Manual Section 10.6 and the Concise Guide Section 10.5
Table of Contents
You are almost done with your PhD thesis and want to convert it into a journal article. Or, you’re initiating a career as a journal writer and intend to use your thesis as a starting point for an article. Whatever your situation, turning a thesis into a journal article is a logical step and a process that eventually every researcher completes. But…how to start?
The first thing to know about converting a thesis into a journal article is how different they are:
A thesis is a document of academic nature, so it’s more detailed in content. A journal article, however, is shorter, highlighting key points in a more succinct format. Adapting a thesis for conversion into a journal article is a time-consuming and intricate process that can take you away from other important work. In that case, Elsevier’s Language Editing services may help you focus on important matters and provide a high-quality text for submission in no time at all.
If you are going to convert a thesis into a journal article, with or without professional help, here is a list of some of the steps you will likely have to go through:
If you are not a proficient English speaker, the task of converting a thesis into a journal article might make it even more difficult. At Elsevier’s Language Editing services we ensure that your manuscript is written in correct scientific English before submission. Our professional proofers and editors check your manuscript in detail, taking your text as our own and with the guarantee of maximum text quality.
Language editing services by Elsevier Author Services:
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Published on January 11, 2019 by Shona McCombes . Revised on August 15, 2023 by Eoghan Ryan.
A thesis statement is a sentence that sums up the central point of your paper or essay . It usually comes near the end of your introduction .
Your thesis will look a bit different depending on the type of essay you’re writing. But the thesis statement should always clearly state the main idea you want to get across. Everything else in your essay should relate back to this idea.
You can write your thesis statement by following four simple steps:
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What is a thesis statement, placement of the thesis statement, step 1: start with a question, step 2: write your initial answer, step 3: develop your answer, step 4: refine your thesis statement, types of thesis statements, other interesting articles, frequently asked questions about thesis statements.
A thesis statement summarizes the central points of your essay. It is a signpost telling the reader what the essay will argue and why.
The best thesis statements are:
Professional editors proofread and edit your paper by focusing on:
See an example
The thesis statement generally appears at the end of your essay introduction or research paper introduction .
The spread of the internet has had a world-changing effect, not least on the world of education. The use of the internet in academic contexts and among young people more generally is hotly debated. For many who did not grow up with this technology, its effects seem alarming and potentially harmful. This concern, while understandable, is misguided. The negatives of internet use are outweighed by its many benefits for education: the internet facilitates easier access to information, exposure to different perspectives, and a flexible learning environment for both students and teachers.
You should come up with an initial thesis, sometimes called a working thesis , early in the writing process . As soon as you’ve decided on your essay topic , you need to work out what you want to say about it—a clear thesis will give your essay direction and structure.
You might already have a question in your assignment, but if not, try to come up with your own. What would you like to find out or decide about your topic?
For example, you might ask:
After some initial research, you can formulate a tentative answer to this question. At this stage it can be simple, and it should guide the research process and writing process .
Now you need to consider why this is your answer and how you will convince your reader to agree with you. As you read more about your topic and begin writing, your answer should get more detailed.
In your essay about the internet and education, the thesis states your position and sketches out the key arguments you’ll use to support it.
The negatives of internet use are outweighed by its many benefits for education because it facilitates easier access to information.
In your essay about braille, the thesis statement summarizes the key historical development that you’ll explain.
The invention of braille in the 19th century transformed the lives of blind people, allowing them to participate more actively in public life.
A strong thesis statement should tell the reader:
The final thesis statement doesn’t just state your position, but summarizes your overall argument or the entire topic you’re going to explain. To strengthen a weak thesis statement, it can help to consider the broader context of your topic.
These examples are more specific and show that you’ll explore your topic in depth.
Your thesis statement should match the goals of your essay, which vary depending on the type of essay you’re writing:
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A thesis statement is a sentence that sums up the central point of your paper or essay . Everything else you write should relate to this key idea.
The thesis statement is essential in any academic essay or research paper for two main reasons:
Without a clear thesis statement, an essay can end up rambling and unfocused, leaving your reader unsure of exactly what you want to say.
Follow these four steps to come up with a thesis statement :
The thesis statement should be placed at the end of your essay introduction .
If you want to cite this source, you can copy and paste the citation or click the “Cite this Scribbr article” button to automatically add the citation to our free Citation Generator.
McCombes, S. (2023, August 15). How to Write a Thesis Statement | 4 Steps & Examples. Scribbr. Retrieved June 7, 2024, from https://www.scribbr.com/academic-essay/thesis-statement/
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UCI Libraries maintains the following templates to assist in formatting your graduate manuscript. If you are formatting your manuscript in Microsoft Word, feel free to download and use the template. ... Editable template of the Master's thesis formatting. PDF Thesis Template 2024. Word: Dissertation Template 2024. Editable template of the PhD ...
The cleanly-formatted Google Doc can be downloaded as a fully editable MS Word Document (DOCX format), so you can use it as-is or convert it to LaTeX. Download The Dissertation Template. Download Grad Coach's comprehensive dissertation and thesis template for free. Fully editable - includes detailed instructions and examples.
Dissertation & Thesis Outline | Example & Free Templates. Published on June 7, 2022 by Tegan George.Revised on November 21, 2023. A thesis or dissertation outline is one of the most critical early steps in your writing process.It helps you to lay out and organize your ideas and can provide you with a roadmap for deciding the specifics of your dissertation topic and showcasing its relevance to ...
The title page (or cover page) of your thesis, dissertation, or research paper should contain all the key information about your document. It usually includes: Dissertation or thesis title. Your name. The type of document (e.g., dissertation, research paper) The department and institution. The degree program (e.g., Master of Arts)
Word template. for ETDs. Best practices. The research and writing in your thesis or dissertation must be your own, but to assist you with formatting, extensive typing or transcription, editing, and proofreading, you may legitimately engage assistance — professional or volunteer. On the . Templates, Links & Tools page, the Graduate School ...
The following two sample papers were published in annotated form in the Publication Manual and are reproduced here as PDFs for your ease of use. The annotations draw attention to content and formatting and provide the relevant sections of the Publication Manual (7th ed.) to consult for more information.. Student sample paper with annotations (PDF, 5MB)
The Publication Manual of the American Psychological Association, Seventh Edition is the official source for APA Style. Widely adopted. With millions of copies sold worldwide in multiple languages, it is the style manual of choice for writers, researchers, editors, students, and educators in the social and behavioral sciences, natural sciences ...
The main guidelines for formatting a paper in APA Style are as follows: Use a standard font like 12 pt Times New Roman or 11 pt Arial. Set 1 inch page margins. Apply double line spacing. If submitting for publication, insert a APA running head on every page. Indent every new paragraph ½ inch.
Time to recap…. And there you have it - the traditional dissertation structure and layout, from A-Z. To recap, the core structure for a dissertation or thesis is (typically) as follows: Title page. Acknowledgments page. Abstract (or executive summary) Table of contents, list of figures and tables.
Dissertation & Thesis Outline | Example & Free Templates. Published on 8 June 2022 by Tegan George . A thesis or dissertation outline is one of the most critical early steps in your writing process. It helps you to lay out and organise your ideas and can provide you with a roadmap for deciding what kind of research you'd like to undertake.
The Thesis & Dissertation Office recommends using the PurdueThesis.cls file. Please take note that Overleaf SHOULD NOT be used for writing, editing, or publishing documents or research papers that contain data subject to EAR, ITAR, DFARS Clause 252.204-7012, and other controlled data designators due to the increased security required for these types of data.
Information for University of Kansas graduate students on required content order, page numbering, creating headings, formatting table of contents, adding captions, creating a table of figures and embedding fonts for theses and dissertations. Parts of the document needed for all theses and dissertations.
Making a dissertation or thesis publication-ready often involves reducing a document of over 100 pages to one third of its original length. Shorten the overall paper by eliminating text within sections and/or eliminating entire sections. ... taking into account sample size and composition, effect size, limitations of measurement, and other ...
Thesis & Dissertation; Thesis & Dissertation Overview Thesis and Dissertation: Getting Started; Conducting a Personal IWE; Setting Goals & Staying Motivated Ways to Approach Revision; Genre Analysis & Reverse Outlining; Sentences: Types, Variety, Concision; Paragraph Organization & Flow; Punctuation; University Thesis and Dissertation Templates
Guidelines for Formatting Theses, Dissertations, and DMA Documents is intended to help graduate students present the results of their research in the form of a scholarly document. Before beginning to write a master's thesis, PhD dissertation, or DMA document, students should read the relevant sections of the Graduate School Handbook, section ...
How to format your research paper. Go to Taylor & Francis Online and search for the title of your chosen journal using the search bar. Select the relevant journal and click on the instructions for authors tab. Read your target journal's instructions for authors, and find out about its formatting guidelines. Below are a list of Word templates ...
Tables. Give each table a heading (caption). Add a reference to the table source at the end of the caption if necessary. Number tables consecutively using the chapter number (e.g. Table 1.1 for the first table in Chapter 1) and ensure that all tables are cited in the text in sequential order. Do not write "the following table".
DISSERTATION CHAPTERS Order and format of dissertation chapters may vary by institution and department. 1. Introduction 2. Literature review 3. Methodology 4. Findings 5. Analysis and synthesis 6. Conclusions and recommendations Chapter 1: Introduction This chapter makes a case for the signifi-cance of the problem, contextualizes the
Templates tagged Thesis. Show all Templates. Your thesis or dissertation is often the most important single piece of work you'll produce as a student (whether it be your final year undergraduate research project or your complete Masters / PhD thesis). These templates, many provided by the university themselves as official layout guidelines ...
A decimal outline is similar in format to the alphanumeric outline, but with a different numbering system: 1, 1.1, 1.2, etc. Text is written as short notes rather than full sentences. Example: 1 Body paragraph one. 1.1 First point. 1.1.1 Sub-point of first point. 1.1.2 Sub-point of first point.
The SDSU Thesis template is set up to create a Table of Contents (TOC) after you've applied the correct styles to your headings in text. Instructions are included in the template. If you need additional help, ... Thesis publication is not approved until payment is made, and our register is open to process payments Monday through Friday from 9: ...
Media Files: APA Sample Student Paper , APA Sample Professional Paper This resource is enhanced by Acrobat PDF files. Download the free Acrobat Reader. Note: The APA Publication Manual, 7 th Edition specifies different formatting conventions for student and professional papers (i.e., papers written for credit in a course and papers intended for scholarly publication).
Theses which include publications in a "thesis with publications" style can typically be slightly shorter; for example the typical PhD length is 80,000 words, but a PhD including publications as distinct components has a typical length of 50,000-80,000 words). ... The authorship agreement template is available here. One of my figures has ...
A dissertation or thesis is considered published when it is available from a database such as ProQuest Dissertations and Theses Global or PDQT Open, an institutional repository, or an archive. If the database assigns publication numbers to dissertations and theses, include the publication number in parentheses after the title of the ...
2. Shorten the length of your thesis. Treat your thesis as a separate work. Paraphrase but do not distort meaning. Select and repurpose parts of your thesis. 3. Reformat the introduction as an abstract. Shorten the introduction to 100-150 words, but maintain key topics to hold the reader's attention.
Author Services. With Elsevier Author Services, researchers are supported throughout the publication process, with a wide range of products and services that help them improve their articles before submission. Watch the video to learn more about how we can help with Language Editing Services, PhD thesis, and Translation services.
Mission. The Purdue On-Campus Writing Lab and Purdue Online Writing Lab assist clients in their development as writers—no matter what their skill level—with on-campus consultations, online participation, and community engagement. The Purdue Writing Lab serves the Purdue, West Lafayette, campus and coordinates with local literacy initiatives.
What is the purpose of a literature review? Examples of literature reviews. Step 1 - Search for relevant literature. Step 2 - Evaluate and select sources. Step 3 - Identify themes, debates, and gaps. Step 4 - Outline your literature review's structure. Step 5 - Write your literature review.
Request PDF | On Jun 3, 2024, Bojana Petric and others published A critical review of corpus-based pedagogic perspectives on thesis writing: Specificity revisited | Find, read and cite all the ...
Step 2: Write your initial answer. After some initial research, you can formulate a tentative answer to this question. At this stage it can be simple, and it should guide the research process and writing process. The internet has had more of a positive than a negative effect on education.