formal language in essays

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Understanding The Difference Between Formal and Informal Language in Writing

A good writer knows when to use formal or informal language in their writing. We’ll go over the difference between the two and provide examples.

Quick Summary of Formal and Informal Language

• The main difference between formal and informal language in writing is that formal language is more rigid and less personal, whereas informal language is more easygoing and adaptive.
• Deciding on using formal or informal language depends on what you’re writing and who you’re writing it for:
• Formal language is usually reserved for professional and academic settings, while informal writing is used for more casual settings, like friendly text messages and creative writing.
• There are many differences found in formal and informal writing. One of them is that contractions shouldn’t be used in formal writing, but are acceptable in informal writing .
• Vocabulary is another major difference between formal and informal language.

Formal vs. Informal Language

Effective writing has a lot to do with not only what you write but also how you write it. The type of language you use— formal or informal —must suit your audience and setting.

If you want your message to resonate, then it wouldn’t be a good idea to use colloquialisms in formal settings. Similarly, you shouldn’t use rigid language when you’re writing about something light, playful, or funny.

But what exactly is the difference between formal and informal language in writing? That’s what we’ll be covering in this blog. We’ll also provide helpful examples so you can better recognize the difference.

Plus, we’ll show you a paraphrasing tool that’ll ensure your text is pristine, regardless of what you’re writing.

Let’s begin!

What Is The Difference Between Formal and Informal Language?

Compared to formal language, informal language is considered more casual. Informal language also evolves much more rapidly than formal language. While new words or phrases can be introduced to informal language seemingly overnight (e.g., GOAT referring to the greatest of all time) , these changes can take years in formal language (e.g., you replacing thou, thee, and thy ).

But there are also more notable differences between formal and informal language. We’ll give some examples below.

1. Contractions

It is advised to avoid contractions (shortened versions of words) in formal language, but they’re acceptable in informal language.

Unfortunately, the team could not replicate the results. (Formal)

Unfortunately, the team couldn’t replicate the results. ( Informal)

2. Colloquial Phrases/Slang

Formal language is also marked by an absence of colloquial phrases and slang (words or phrases that are common only in everyday speech), but are typically used in informal language.

Everyone was disappointed . (Formal)

Everyone was bummed . ( Informal)

3. First-Person Pronouns

Generally, first-person pronouns (like I and we ) are avoided when writing with formal language. However, it’s accepted (and expected) in informal language.

The students were asked to fill out the questionnaire. (Formal)

Informal: We asked the students to fill out the questionnaire. ( Informal)

4. Phrasal Verbs

When using formal language in your writing, it is also recommended to replace phrasal verbs (proper verbs that are followed by one or more prepositions and act as a single verb).

It was something the protestors could endure . (Formal)

It was something the protestors could put up with . ( Informal)

5. Grammar Rules

When writing for formal settings, it is recommended to follow all grammar rules, even those that are considered trivial. In informal settings, some grammar rules can be ignored. For example, in informal settings, it’s okay to use who in place of whom . However, always using who in place of whom is not recommended when writing with formal language.

Whom do I have to speak to? (Formal)

Who do I have to speak to? ( Informal)

6. Vocabulary Choice

Formal language tends to use longer, more complex vocabulary. Sometimes it is not recommended to use this type of vocabulary with informal language (depending on what you’re writing) because it can confuse or distract your audience.

They needed assistance while recovering from the outcomes of the hurricane. (Formal)

They needed help while recovering from the effects of the hurricane. ( Informal)

Whether you’re writing in a professional or academic setting or a casual and creative one, LanguageTool can provide stronger vocabulary options—all you have to do is double-click on the word. This multilingual spelling and grammar checker can also detect different types of errors, whether you choose to write in formal or informal language.

Deciding When To Use Formal and Informal Language

Remember that choosing when to use formal or informal language in your writing depends on what you’re writing and who your audience is. However, you should also be mindful of the fact that formal and informal language is a spectrum, and some types of writing can fall in between these categories. Regardless of what type of language you’re using in your writing, keep these differences in mind to guarantee the most effective writing possible.

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Extended Essay: Formal vs. Informal Writing

• Extended Essay- The Basics
• Step 1. Choose a Subject
• Step 2. Educate yourself!
• Using Brainstorming and Mind Maps
• Identify Keywords
• Do Background Reading
• Define Your Topic
• Conduct Research in a Specific Discipline
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• Step 6. Create a Timeline
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• Step 9. Set Deadlines for Yourself
• Step 10. Plan a structure for your essay
• Evaluate & Select: the CRAAP Test
• Conducting Secondary Research
• Conducting Primary Research
• Formal vs. Informal Writing
• Presentation Requirements
• Evaluating Your Work

Differences Between Informal and Formal Essays

When writing your extended essay you should use language that is formal and academic in tone.  The chart below gives you some idea of the differences between informal and formal essays. See the box below for examples of the differences in tone in informal and formal essays written on identical topics. A PDF of this chart, and the examples below, is in the box to the right , along with a list of tips for avoiding colloquial writing.

Examples of Informal and Formal Tone in Essay Writing

The following examples highlight the differences between formal and informal tone.

Language B - English

• Formal vs. Informal Writing A chart giving the differences between informal and formal essays in seven areas (author's viewpoint; subject/content (sources of evidence); tone; structure; location of the research question; vocabulary; and purpose. Also included are examples comparing informal and formal writing for essays in English, biology, and psychology.
• How to Avoid Colloquial (Informal) Writing While it may be acceptable in friendly e-mails and chat rooms, excessive colloquialism is a major pitfall that lowers the quality of formal written text. Here are some steps/tips that you can follow to help improve your overall writing.
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• Formal and Informal Style

Whether you use formal or informal style in writing will depend on the assignment itself, its subject, purpose, and audience.

Formal language is characterized by the use of standard English, more complex sentence structures, infrequent use of personal pronouns, and lack of colloquial or slang terms.

Informal language allows the use of nonstandard English forms, colloquial vocabulary and typically shorter sentence structures.

The choice of formal or informal style will affect the following areas:

• standard or nonstandard English
• choice of vocabulary
• use of contractions
• use of pronouns

Rule to Remember

Formal style affects the form of English, the choice of vocabulary, and the use of contractions and pronouns.

Standard or Nonstandard English

Standard English is the language used in professional and business communication. It is the form of English that follows the formal rules of the language.

Nonstandard English uses regional or social language variations. Nonstandard English should only be used when there is a purpose for it in writing. For example, it can be used in a narrative to describe a person with a specific regional dialect. Otherwise, the standard form of English should be used.

Choice of Vocabulary

Vocabulary  needs to be adjusted depending on the level of formality of any written work.

Consider the following words: investigate, examine, check out . Each of them has a different level of formality. While check out can be used in informal writing and speech, using it in a formal research paper would not be appropriate.

Use more formal vocabulary and avoid the use of contractions in formal writing.

Sometimes the whole sentence needs to be rephrased:

Contractions are more casual, and if you are striving for more formal style, they should not be used. Contractions in negative sentences should be especially avoided since they are easy to miss.

The Use of Pronouns

Formal language tends to be impersonal and precise. The use of pronouns , therefore, is restricted. In formal writing, when addressing the audience, you may use the passive voice or an adverbial clause in place of the personal pronoun:

Restrict the use of personal pronouns in formal writing.

The writer's presence, signaled by the use of the personal pronoun I , or we (if there are several authors), can also make writing more informal and less credible.

The second sentence is more formal and can be perceived by the audience to be more credible.

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Academic language: a Practical Guide

Formal language.

• Academic language
• Audience & purpose
• Objective and impersonal language
• Analytical and critical language
• Explicit and clear language
• Active & passive voice
• Grammar & syntax

Academic language is typically formal, which means it should not have an informal or conversational tone . This is because academic language needs to be clear , precise, and structured , avoiding the potential ambiguities of conversational and informal language, in order to communicate research effectively. Formal language also helps make that research understandable to an international academic community.

It's a lot like the difference between news reporting (like you might get in a news bulletin) and news commentary (like you might get in a newspaper column): the commentary might be chatty, conversational and emotive, but the news reporting is formal because of a need to be clear, concise, and impartial .

That doesn't mean that formal language can't be persuasive (as we'll see when we look at the analytical and critical features of academic language) — by embracing formal language, you can effectively communicate your research and ideas , ensuring your work is indeed persuasive and understood universally .

Avoid contractions

Contractions are often avoided in academic writing because writing the complete words is more clear and less ambiguous. Ideas of formality are constantly shifting, but generally academic tends to use complete words :

(All that said, if you're especially struggling to meet a wordcount, contractions can be a desperate but effective last resort!)

Avoid colloquialisms

Colloquial language relates to informal expressions often used in casual conversation rather than in formal speech or writing.

Colloquial language can detract from the clarity and formality required in academic writing. It may make the text appear less serious or less researched, potentially undermining the credibility of your arguments .

Some common forms of colloquialism:

(Select to expand)

Definition:

Slang consists of very informal language , usually spoken by particular groups of people.

Slang can make your academic writing less accessible to a broader audience and also makes it feel less professional .

Some groovy examples:

Slang: "That new phone is so lit!" Non-Slang: "The new mobile phone model exhibits impressive features."

Slang: "The kid nicked a fiver." Non-Slang: "The young person stole a five-pound note."

Slang: "The man was nailed for stealing the car." Non-Slang: " The individual was convicted for stealing the car."

Slang: "I can't handle cramming for tests." Non-Slang: "I find it hard to engage in intensive revision for tests."

Clichés are phrases or expressions that are overused to the point that they have lost their impact and originality. They tend to be predictable and can suggest a lack of original thought .

Clichés can make your writing seem uninspired or lazy . They do not add value to your arguments and can make your work less engaging and less persuasive .

All the examples under the sun:

• "It’s an uphill battle"
• "You can’t judge a book by its cover"
• "Think outside the box"
• "The grass is always greener on the other side"
• "There are plenty more fish in the sea"
• "Ignorance is bliss..."

Idioms are phrases where the words together have a meaning that is different to the immediate surface meaning. They are culturally specific and often non-literal .

Idioms can be confusing for readers not familiar with the cultural context , leading to misinterpretation of the text. Their informal nature may also detract from the academic tone of your writing.

Let's not beat around the bush; here's some examples:

• "A drop in the ocean"
• "Kill two birds with one stone"
• "Cut to the chase"
• "Let the cat out of the bag"
• "A piece of cake"

Avoid phrasal verbs

What are phrasal verbs.

“A combination of a verb and an adverb or a verb and a preposition, or both, in which the combination has a meaning different from the meaning of the words considered separately.”

( Cambridge Dictionary )

Examples of phrasal verbs:

• Add up: to make sense; to seem to be logical or true
• Catch on: to understand
• Come up against: to be faced with or opposed by
• Cut down on: to reduce in number or size
• Run out of: to have no more of something
• Set off: to start a journey.

Why avoid phrasal verbs?

In academic writing it is preferable to use single-word English or Latin-derived verbs rather than these multi-word phrasal verbs. This is because phrasal verbs can be:

• Ambiguous: Phrasal verbs often carry multiple interpretations depending on the context. This can introduce ambiguity into academic texts, making it harder for readers to grasp the intended message. Like idioms, they can also pose problems for an international audience.
• Informal: Phrasal verbs are frequently used in spoken and colloquial language, making academic writing seem less formal and authoritative.

As a helpful side-effect, using a single word instead of a multi-word phrasal verb is also a good way of keeping down your wordcount!

An example of the ambiguity problem:

The phrasal verb ‘ to make up ’ can have several meanings, depending on context:

• Sue made up a story about her mom’s illness to extend her essay deadline. (made up: fabricated; invented)
• John and Julia had several arguments, but after they discussed their financial concerns calmly with each other, they made up . (made up: resolved their differences and decided to be friendly again)
• The high sales of plane tickets in the school holiday period made up for the poor sales in the winter. (made up: compensated).

English and Latin-based verbs

Using single-word English (or Latin-derived) verbs in academic writing enhances clarity, precision, and formality, making the text more universally accessible. It also reduces the ambiguity of phrasal verbs.

A considerable benefit to using vocabulary with Latin etymology is that variants of them can be encountered in a multiplicity of common European languages (for instance French and Spanish), potentially aiding comprehension for an international audience. That previous sentence was almost entirely composed of Latin-derived words! That said, there's better things to worry about than the etymology of words, so don't lose sleep on whether or not something was once used in Rome!

Making amends on our 'made up' problem:

If we use a single-word English or Latin-based verb instead of ‘ to make up ’ to re-write the examples above, the language would be more specific and seem more formal and appropriate for academic writing:

• Sue fabricated a story about her mom’s illness to extend her essay deadline.
• John and Julia had several arguments, but after they discussed their financial concerns calmly with each other, they resolved the issue .
• The high sales of plane tickets in the school holiday period compensated for the poor sales in the winter.

Avoid overdoing it

Academic writing isn't about impressing people with ‘big words’ or being overly formal. The main aim is to be clear, concise and objective so that you can communicate your ideas effectively.

Compare these two sentences - they contain the same information, but the better style example is much shorter, simpler and easier to understand:

Poor style: The primary ambition of expressing concepts in an academic fashion is to provide assistance for the audience of the piece in comprehending the information being conveyed in an expeditious and accessible manner.

Better style: Effective academic writing helps readers understand your points quickly and easily.

Instead of being too overblown, academic writing uses neutral words  and avoids informal, conversational or colloquial language. For example, 'many factors' is more academic than 'loads of things'.

• Break down long, complex sentences into shorter, clearer sentences.
• Don’t use formal or unusual words where you can use a ‘normal’ one.

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This page discusses some of the key points and areas to be more formal in Academic English Writing. Although there is no set rules on formality at university, this information on academic style is generally accepted throughout most universities.

Contractions   (it’ll, there’s)

All contracted forms need to be in full forms, e.g: it’ll, it will / it’s, it is / there’s, there is, please note – can’t, cannot (one word, not two), informal adjectives   (hard, easy, big,).

Some adjectives are seen as informal

Hard:   alternative more formal synonyms:

Difficult, complicated, harsh, complicated, intolerable, unpleasant, undeniable., easy:  alternative more formal synonyms:, effortless, elementary, manageable, simple, uncomplicated, big:  alternative more formal synonyms:, considerable, extensive, immense, substantial, tremendous  , these are often seen as informal and personal, (every coin has two sides… / on the other hand…), metaphors:   (a rocky road ahead… / the bottom line…), no personal pronouns   (i, you, he, she, you, they), try to avoid personal forms, use ‘there ‘ as a subject; e.g. ‘there is a serious risk of…’, use ‘it’ as a subject; e.g. ‘it is impossible to…’, use ‘ one’ as a subject; e.g., ‘one may ask whether…’ (‘ one’ is a formal version of ‘you’ [plural] in general ), use passive constructions, passive construction help to make your writing less personal, they can learn english effectively…, english can be learnt effectively…, they analysed the data and they discovered, the data was analysed…, use gerunds (ing forms), present participle or gerunds help to create more complex forms, they have to speak english, speaking english is necessary, if we understand the reasons behind…, understanding the rationale indicates…, noun phrases, long noun subjects or objects are common in academic writing, we analysed the data and we found evidence…., analysis of the data provided evidence…., they have many exercises to fill in the missing words available to learn from., the availability of gap fill exercises enhance learning, use academic word list (540 academic words), high frequency academic words taken from a academic literature  , [academic word list], establish / acquisition / analysis / strategies / validity / beneficial / assumption / criteria / hypothesis / fundamental / initiative /  presumption / differentiation / controversial / inevitable / intrinsic / exploitive / etc.., use fixed academic phrases, fixed phrases can be incorporated easily into your writing, it can be said / it could be argued that…, one major drawback of this approach is that ……  , one of the most significant current discussions in …, it is important to note that…, [ academic phrases ], colloquial / informal words expressions, beware of using slang, and general english terms, examples of informal / colloquial words are gonna / stuff / a lot of / things /, stuff:  alternative more formal synonyms:, effects, equipment, gear, goods, individual, kit, luggage, objects, paraphernalia, possessions, substances., a lot of:  alternative more formal synonyms:, abundant, adequate, considerable, plenteous, sizeable, substantial, sufficient, significant., things:  alternative more formal synonyms:, aspects, areas, elements, facts, figures, materials, points, situations, subjects, information, not sure use a synonym website:  www.thersaurus.com  , phrasal verbs / two word verb forms / multi-word verbs, a verb + preposition are often considered informal, examples of these are put off  / look into / come across – there is usually a formal alternative;, put off:  alternative more formal synonyms: postpone, look into:  alternative more formal synonyms: investigate, come across:  alternative more formal synonyms: discover , informal verbs, some verbs are considered informal and there are more formal alternatives, for example; ‘ get ‘, alternative more formal synonyms:, acquire , accomplish, attain, become, capture, compass, draw, effect, elicit, evoke, extract, gain, obtain, realise, receive, secure, apprehend., a chart of formal and informal verbs.

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Academic style lessons, academic style 1.

  Academic Style 1 : 20 key features to writing  

This lesson brainstorms academic style / formality in writing. Teacher conducts feedback by using visual highlighting & explaining the concepts. There are also 10x practice transformation exercises from informal to formal. ( Example).   It includes a PowerPoint:  PPT Link in download. Webpage link. Time: 60mins.   Level *** ** [ B1/B2/C1]  / / TEACHER MEMBERSHIP  / INSTITUTIONAL MEMBERSHIP

Academic Style 2

Academic style 2: paragraph analysis, comparison and discussion  .

This lesson compares two paragraphs on CSR (informal and formal), discusses the conventions of academic style and finishes with a sentence re-writing activity. .  ( Example)  Time: 60mins.   Level *** ** [ B1/B2/C1]  / Webpage link.  / TEACHER MEMBERSHIP  / INSTITUTIONAL MEMBERSHIP

Academic Style 3

Academic style 3 : vocabulary 1 (awl & nominalisation) .

This lesson is for general academic classes. It focuses on two key areas of academic writing: AWL and nominalisation. There are three worksheets comprising of a number of different activities to practise categorisation and reformulation at sentence and paragraph level.  ( Example)  Time: 60mins.    / Webpage link  / Level  *** **  [ B1/B2/C1] TEACHER MEMBERSHIP  / INSTITUTIONAL MEMBERSHIP

Academic Style 4

Academic style 4: stem vocabulary 2 (awl & nominalisation).

This lesson is for STEM classes (Science, Technology, Engineering and Maths). It focuses on two key areas of academic writing: AWL and nominalisation. There are three worksheets comprising of a number of different activities to practise categorisation and reformulation at sentence and paragraph level.  ( Example)  Time: 60mins.    / Webpage link  / Level  *** **  [ B1/B2/C1] TEACHER MEMBERSHIP  / INSTITUTIONAL MEMBERSHIP

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• Academic Writing / APA 7th Ed

Formal vs. Informal Writing

by Purdue Global Academic Success Center and Writing Center · Published December 11, 2020 · Updated December 11, 2020

Writing to many is about dos and don’ts, especially don’ts–don’t use first person, don’t use second person, don’t use slang, don’t use contractions, don’t use hyperbole. Don’t, don’t, don’t. And of course these “don’ts” are usually couched within the context of formal vs. informal writing in that the don’ts apply to formal writing and what you don’t want to do when writing formally. These don’ts (and others) highlight what many see as the differences between formal and informal writing. Well, I suppose so, but exceptions to rules exist, and not all writing can be so neatly categorized as either formal or informal. Certainly some writing might be what I will term semi-formal. And just because a piece of writing is less formal than formal writing doesn’t mean that’s inherently bad, which I think is sometimes the impression given. For me, how language is used in a piece of writing is less about the level of formality of the writing context and more about audience and purpose. 

First, let’s consider formal vs. informal writing with respect to APA Style. APA Style does include some “don’ts” such as to avoid using contractions and slang, but APA Style also makes it clear that its guidelines are intended for scholarly writing, and the purpose of scholarly writing is to share research and discuss findings on a narrowly defined topic, so the audience would primarily be experts in a given field. When presenting research, one wants to be taken seriously, so using a more formal writing style seems a good approach as it would help to establish the proper tone for the work. After all, what would you take more seriously?

A. The upshot of the study will blow your minds.

B. The results of the study raise a number of questions worth pursuing.

The tone in the first example is too colloquial and casual. If the audience is made up of other experts in the field–researchers, scholars, academicians, educators–for the purpose of sharing and discussing serious research, then the writer would be wise to adopt a more formal usage of language in this writing context. To ignore what is surely a standard expectation of scholarly writing would risk alienating the audience. Not being aware of the writing context and dressing up your prose appropriately is akin to being invited to a big-deal gala, an invitation-only black-tie affair and showing up wearing shorts, t-shirt, and sneakers. You wouldn’t be taken seriously, would you? With this in mind, the audience and purpose in this example dictate that more formal writing be used. It just makes sense. 

Conversely, if you wrote a text to a good friend to invite him to a weekend barbeque, you wouldn’t write, Dear Friend, I would be honored by your presence at a barbeque Saturday, July 20, at 2 PM sharp. Food and beverages will be provided by the hosts. Casual attire required. RSVP no later than–you get the idea. The audience and purpose in this scenario would be alienated by the unnecessarily formal prose, not to mention utterly flabbergasted and perhaps even a little concerned. Clearly, a text to a good friend is an occasion for informal writing that might even include abbreviated words. Make sense?

I am often in the minority when people rail against the evils of texting and how it’s the downfall of an orderly and civilized world. “Texting is ruining people’s ability to write complete and grammatically correct sentences,” they will say. “Before we know it, sentences will be nothing but abbreviations.” Well, I’m not so sure. I get the idea that when textspeak creeps into some writing contexts, a problem exists. But doesn’t the issue all come down to audience and purpose? Perhaps the issue isn’t so much texting itself, but, rather, people’s failure to consider audience and purpose appropriately? 

Further, doesn’t language usage evolve over time to reflect a changing culture? After all, we have new words in the English language this year that we didn’t have last year. And how many of you have received an email from your boss with such abbreviations as FYI or SME? Think of the abbreviations that are already used regularly and in many different writing contexts–TBA, FAQ, AKA, NNTR, and everyone’s favorite, TGIF. Would I use an abbreviation like these in an academic paper? Unless the point of the paper were to discuss textspeak or a related topic, of course not! Have I received emails from higher ups that include such abbreviations as NNTR or COB? Yes, I have, and I see nothing wrong with it. Communication and the formality of the language used is all about audience and purpose, and for written communication to be effective, the writer must consider audience and purpose carefully. EOD.

You might be thinking, ok, I get the difference between formal and informal writing situations, but what about the middle-of-the-road, hard-to-tell, not-so-black-and-white writing occasions? What’s the best approach in these kinds of situations? 

Just like there are back-yard barbeques and black-tie affairs, there are also semi-formal and business-casual events. Appropriate language use still comes down to audience and purpose. 

Let’s say your’re writing a blog post for an educational audience made up of primarily educators, students, and administrators. Your purpose is to inform and engage and develop an ongoing readership and learning community. Perhaps even to stir up a little controversy from time to time. Does this sound like a black-tie affair or business casual? While the audience may be comprised of students and educators, a blog post that shares information is not at all the same as sharing and discussing research findings in a peer-reviewed academic journal that might be published quarterly and whose primary audience is other experts in a defined field of study. Readers of a blog usually are subscribers and thus a more informal writing style is indicative of a closer relationship between the blog and its audience, so a casual treatment of language seems appropriate even if the topic itself is a serious one. While an author of a scholarly article might not use first person, address readers directly, engage in word play, or use other rhetorical devices for effect, such an approach seems perfectly fine for a blog. 

What about college assignments such as informative or persuasive essays that include research? Without a doubt, some student papers are intended to be formal academic works in which case avoiding contractions and first person makes sense. Indeed, for many college-level assignments, a more formal approach to writing is preferred, and if one has such an assignment and has questions about just how formal the writing should be, I suggest sending an email to the professor who would be the final authority on such a matter. (And if you do email your professor, please keep your audience and purpose in mind.)

That said, without another doubt, lots of student writing is not intended to be of a scholarly nature even if it uses content from research. Some assignments ask students to conduct interviews of family members or write about an issue in the community in which they live or discuss their personal educational journey, so, for example, it seems that using first person would be essential as referring to oneself in the third person is tremendously awkward and, frankly, just plain wrong. 

Now, despite all that I’ve written, I would be remiss if I didn’t at least put on the table that regardless of writing expectations and style guide pronouncements, I have to wonder if formal academic writing wouldn’t benefit by loosening up the writing a bit so that it sounded more natural, perhaps even personable. After all, those of us who teach writing or are educators surely have told our students not to use highfalutin, polysyllabic words and unnecessarily complex sentence structures when writing just to sound more sophisticated and knowledgeable, yet (dare I say it!), isn’t that what much formal academic writing does? 

Until next week–

Kurtis Clements

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• Academic skills

Language and style

Clear, concise and formal.

The vocabulary, tone of voice, and style you choose to use in your writing can help you communicate your ideas more clearly to your reader.

Academic writing is concise, clear, formal and uses a mixture of the active and passive voices. It does not need to be complex or use long sentences and obscure vocabulary.

In academic writing it is important to be concise. This helps your reader to quickly find and understand the points you are making.

To ensure your writing is concise, you can do the following:

• Only include one main idea per sentence.
• Keep your sentences to a reasonable length (generally not more than 25 words). Long, complex sentences can be difficult to understand and this may distract the reader from your point.
• Avoid repeating the same idea in more than one sentence. Reading your work aloud may help you to identify any repetition.

Clarity and accuracy

Academic writing should always be clear, easy to understand and accurate. You should aim to demonstrate the following in your writing:

• use specific and precise language
• use specialist terminology where appropriate
• use punctuation accurately
• check your work is clear and accurate: you could read your work aloud to find and adjust small mistakes before you hand it in.

Read more about editing and proof reading your work .

Make your structure clear

Use signposting vocabulary when necessary to show the reader the structure and direction of your argument. You can use specific words and phrases to point out a change of direction eg “on the other hand”, “however”, or to show you are continuing the same point eg “furthermore”, “additionally”.

This table shows common signposting techniques and some of the vocabulary you can use.

Change direction In fact, However, but, in contrast, on the other hand, instead

Draw a conclusion Therefore, thus, in summary, finally, to conclude

List aspects of a topic, or steps in a process First... next... then... finally...

One [important aspect is]… another aspect...

To give your writing a sense of “flow” or coherence, you can use vocabulary and techniques to refer back to ideas from the previous sentence or paragraph.

For example, you could use a pronoun such as “this” to refer to the concept you are currently discussing, or use a phrase like “as previously discussed” to show you are continuing the same point.

Use formal language

In academic writing you are expected to use formal language.

Avoid using colloquialisms or slang terms. For example, instead of “sort of” use “somewhat”, and instead of “basically” you could use “fundamentally”.

Write words out in full rather than shortening them. For example, instead of writing “don't” or “isn't” you are expected to write “do not” or “is not”.

The use of clichés is not appropriate in academic writing. These are phrases such as “at the end of the day” or “in the nick of time.” Instead of this you might write “finally” or “at a critical moment”.

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Formal and informal language

We use formal language in situations that are serious or that involve people we don’t know well. Informal language is more commonly used in situations that are more relaxed and involve people we know well.

Formal language is more common when we write; informal language is more common when we speak. However, there are times where writing can be very informal, for example, when writing postcards or letters to friends, emails or text messages. There are also examples where spoken English can be very formal, for example, in a speech or a lecture. Most uses of English are neutral; that is, they are neither formal nor informal.

Formal language and informal language are associated with particular choices of grammar and vocabulary.

Contractions, relative clauses without a relative pronoun and ellipsis are more common in informal language.

More formal vocabulary commonly involves longer words or words with origins in Latin and Greek. More informal vocabulary commonly involves shorter words, or words with origins in Anglo-Saxon. Most dictionaries indicate very informal and/or formal words.

We often choose to use certain modal verbs to be more formal and polite:

Can I suggest you try this new model? (neutral)

May I suggest you try this new model? (more formal)

Might I suggest you try this new model? (very formal)

Contractions

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Formal and Informal Writing Styles

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Writing style is how a writer expresses themselves. It includes spelling, grammar and punctuation, as well as aspects like sentence length and word choice. Style may vary with the type or purpose of writing. For example, you may come across academic writing , journalistic writing and business writing , all of which have different purposes and characteristics. Style may also vary with period (age) and nationality.

However, all styles of writing can be described as either formal or informal.

This page covers the key aspects of formal and informal writing styles, to enable you to distinguish between the two, and use them appropriately.

Understanding Formal and Informal Styles

What do we mean by ‘formal’ and ‘informal’?

Some definitions

formal , adj . stiffly polite rather than relaxed and friendly; said of language: strictly correct with regard to grammar, style and choice of words, as distinct from conversational

informal , adj. without ceremony or formality; relaxed and friendly; said of language, clothes, etc: suitable for and used in relaxed, everyday situations.

Source: Chambers 21st Century Dictionary, online edition.

Informal language and writing, then, is suitable for use every day .

It is, effectively, how we speak and write to our friends and families. It will include slang and colloquialisms (defined as phrases that are used in informal but not formal language). The recipient may tolerate some spelling and grammar mistakes.

We are therefore likely to use an informal writing style when composing emails and letters to friends and family. Blogs and other online copy are also often written in a more informal, conversational style.

Formal writing needs much more care.

It is the style of writing used for business and other official purposes. It needs to be correct in terms of grammar, spelling, punctuation and usage.

A more formal style may also be appropriate for some letters, for example, if you are making a complaint to an organisation.

You may find our page on Writing Styles helpful. This is part of our study skills section, and summarises the main styles of writing that a student may encounter during their studies.

Characteristics of Formal and Informal Writing

When you look at a piece of writing, it is possible to distinguish whether it is written in a formal or informal style from several different aspects.

The main characteristics of an informal writing style are:

Colloquial language and terms. Informal writing is similar to a spoken conversation. It may therefore include slang, figures of speech, broken syntax, or asides.

A personal tone as if you were speaking directly to your audience (readers). Informal writing is often very conversational in style. The writer often uses the first person (I and we), and will also address the reader directly using the second person (you and your).

A simple structure and approach. As in conversation, both sentences and paragraphs tend to be shorter in informal writing. This is especially true in writing for the internet. Writers may also use incomplete sentences or ellipses (…) to make points.

Contractions and abbreviations within the text. Just as in speech, words may be shortened or abbreviated in informal writing. You will therefore see contractions (for example, I’m, doesn’t, couldn’t, it’s) and abbreviations (e.g. TV, photos) used much more in this form of writing.

Empathy and emotion. In informal writing, a writer will often show more empathy towards the reader. They may, for example, explain a more complex thought more clearly. This is linked to the more personal style in informal writing, which is more suited to conveying emotions.

The main characteristics of a formal writing style are:

A more complex structure. Formal writing often uses longer sentences. However, this is changing slightly with a growing understanding that clarity is important. In formal writing, you will also see a more structured approach generally, with points clearly introduced, explained and concluded. Formal pieces of writing are often carefully planned, revised and reviewed several times to ensure that they are as clear as possible, and make all the necessary points.

Complex should not mean incomprehensible

Some people equate formal writing with the use of longer words and complex sentence structures.

It is true that formal writing can be like that. However, this is neither essential nor desirable .

Any writing needs to convey your point to the reader as clearly as possible.

Using simpler language and sentence structures is usually a better way to do this. Long words do not make you sound cleverer, especially if you use them incorrectly.

See our page on Using Plain English for more about this.

An objective approach. In formal writing, the writer uses a more objective approach. Main points are usually stated and then supported with arguments. Formal writing is less likely to be emotional in style. It therefore avoids emotive punctuation such as exclamation points or ellipsis, unless they are being cited from another source.

Use of full words rather than contractions. As a general rule, no contractions should be used to simplify words in formal writing. Abbreviations should generally be spelt out in full when first used. There are a few exceptions to this rule, for example, when the acronym is better known than the full name (BBC, ITV or NATO for example) or where it has become part of the language (for example, AIDS).

Writing in the third person. Formal writing is not a personal writing style. The writer often aims to sound dispassionate about the topic. It is usually not appropriate to use the first person (I or we) or second person (you). However, there are some exceptions to this (see box).

First or third person in academic writing?

In academic writing, it was traditional to use the third person and the passive voice. For example:

“The authors are not aware of any other studies that have used this approach.”

“The reagents were added together carefully to avoid any cross-contamination.”

However, this type of language is quite hard to read. Many academic journals therefore now encourage the use of the active voice, and the first person, but within a style that is considered formal.

Examples of this use of language are:

“As far as we are aware, no other studies have used this method.”

“In total, we enrolled 65 people onto the study over a period of six months. They completed the initial questionnaire during April 2021.”

When to Use Formal and Informal Writing

A formal writing style is not necessarily “better” or “worse” than an informal approach.

There is a time and a place for both. They have very different purposes. You should therefore take care to choose the most appropriate style to use. There are several factors that may affect your choice.

Two of the key factors dictating the choice of a formal or informal writing style are your audience and your medium.

You may therefore find it helpful to read our pages Know your Audience and Know Your Medium .

In general, writing for professional or work purposes is likely to require a formal style. However, you may be able to use a more informal style if you are writing to someone you know in person.

Emails also tend to use a less formal style than paper-based communications. However, this is changing slightly as more organisations use emails for all communications. You should therefore avoid the use of “text talk” or too much informality.

There is more about this in our page on Good Email Etiquette .

If in doubt as to how formal your writing should be, it is usually better to err on the side of caution.

Almost nobody is offended by too much formality. However, it is certainly possible to offend by being too informal in your approach.

Continue to: Know Your Audience Common Mistakes in Writing

See also: Active and Passive Voice Creative Writing How to Write a Report

Definition and Examples of Formal Essays

Glossary of Grammatical and Rhetorical Terms

• An Introduction to Punctuation
• Ph.D., Rhetoric and English, University of Georgia
• M.A., Modern English and American Literature, University of Leicester
• B.A., English, State University of New York

In composition studies , a formal essay is a short, relatively impersonal composition in prose . Also known as an impersonal essay or a Baconian essay (after the writings of England's first major essayist , Francis Bacon ).

In contrast to the familiar or personal essay , the formal essay is typically used for the discussion of ideas. Its rhetorical purpose is generally to inform or persuade.

"The technique of the formal essay," says William Harmon, "is now practically identical with that of all factual or theoretical prose in which literary effect is secondary" ( A Handbook to Literature , 2011).

Examples and Observations

• "' Formal' essays were introduced in England by [Francis] Bacon , who adopted Montaigne's term. Here the style is objective, compressed, aphoristic , wholly serious. . . . In modern times, the formal essay has become more diversified in subject matter, style , and length until it is better known by such names as article , dissertation, or thesis, and factual presentation rather than style or literary effect has become the basic aim." (L. H. Hornstein, G. D. Percy, and C. S. Brown, The Reader's Companion to World Literature , 2nd ed. Signet, 2002)
• A Blurred Distinction Between Formal Essays and Informal Essays "Francis Bacon and his followers had a more impersonal, magisterial, law-giving, and didactic manner than the skeptical Montaigne. But they should not be viewed as opposites; the distinction between formal and informal essay can be overdone, and most great essayists have crossed the line frequently. The difference is one of degree. [William] Hazlitt was essentially a personal essayist , though he wrote theater and art criticism; Matthew Arnold and John Ruskin were essentially formal essayists , though they may have tried a personal essay once in a while. Personality creeps into the most impersonal of writers: it is difficult to read Bacon on friendship or having children , for instance, without suspecting he is talking about autobiographical matters. Dr. Johnson was probably more a moral essayist than a personal one, though his work has such an individual, idiosyncratic stamp that I have persuaded myself to place him in the personal camp. George Orwell seems split fifty-fifty, an essay hermaphrodite who always kept one eye on the subjective and one on the political. . . . "The Victorian era saw a turn toward the formal essay , the so-called essay of ideas written by [Thomas] Carlyle, Ruskin, [Matthew] Arnold, Macaulay, Pater. Between Lamb and Beerbohm there was scarcely an English personal essay, with the exception of those by Robert Louis Stevenson and Thomas De Quincey . . . ." (Phillip Lopate, Introduction to The Art of the Personal Essay . Anchor, 1994)
• Voice in the Impersonal Essay "[E]ven when 'I' plays no part in the language of an essay, a firm sense of personality can warm the voice of the impersonal essay narrator . When we read Dr. [Samuel] Johnson and Edmund Wilson and Lionel Trilling , for instance, we feel that we know them as fully developed characters in their own essays, regardless of their not referring personally to themselves." (Phillip Lopate, "Writing Personal Essays: On the Necessity of Turning Oneself Into a Character." Writing Creative Nonfiction , ed. by Carolyn Forché and Philip Gerard. Writer's Digest Books, 2001)
• Crafting the Impersonal "I" "Unlike the exploratory 'self' of Montaigne, Francis Bacon's impersonal 'I' appears already to have arrived. Even in the comparatively expansive third edition of the Essays , Bacon provides few explicit hints as to either the character of the textual voice or the role of the expected reader. . . . [T]he absence of a felt 'self' on the page is a deliberate rhetorical effect: the effort to efface voice in the 'impersonal' essay is a way of evoking a distant but authoritative persona . . . . In the formal essay , invisibility must be forged." (Richard Nordquist, "Voices of the Modern Essay." University of Georgia, 1991)
• A Brief History of English Literature
• What Are the Different Types and Characteristics of Essays?
• What is a Familiar Essay in Composition?
• Characteristics of a Formal Prose Style
• The Essay: History and Definition
• What Is a Personal Essay (Personal Statement)?
• What Does "Persona" Mean?
• An Introduction to Literary Nonfiction
• What Is Tone In Writing?
• A Look at the Roles Characters Play in Literature
• Plain Style in Prose
• Periodical Essay Definition and Examples
• What Is Colloquial Style or Language?
• style (rhetoric and composition)
• Figures of Speech: The Apostrophe as a Literary Device

How to Write a Formal Essay: Format, Rules, & Example

If you’re a student, you’ve heard about a formal essay: a factual, research-based paper written in 3rd person. Most students have to produce dozens of them during their educational career. 

Writing a formal essay may not be the easiest task. But fear not: our custom-writing team is here to guide you through the process. This article will:

• explain what a formal essay is;
• show how to write it step by step;
• provide you with an essay sample. 

👔 Formal Essay Definition

• ✅ How to Write
• ✍️ Writing Rules
• 🖥️ Essay Format
• 📑 Sample Paper

🔍 References

A formal essay is a well-structured piece of writing with a clear introduction, body, and conclusion. This type of essay often includes cited research, uses an academic tone, and is written in 3rd person. While writing a formal essay, it’s necessary to back up your arguments with factual evidence.

What Is an Informal Essay vs. Formal Essay?

Essays come in two formats: formal and informal (also known as personal .) They differ in terms of style and context. You can choose one of the formats depending on the situation and the type of paper you need to write.

Don’t know how to tell the difference between them? Well, here are some key characteristics of these essay types:

As you can see, these types of writing are almost total opposites. Informal essays are only reserved for creative assignments, which means that most of the papers you write need to be formal.

Our article on creative essays can help you write an informal paper. But how do you craft a perfect formal essay? Keep reading to find out.

✅ How to Write a Formal Essay

Traditionally, a formal essay it’s composed of 3 sections: an introduction, 3 or more body paragraphs, and a conclusion. Let’s examine each part in detail.

Formal Essay Introduction

The introduction is what your essay starts with. Its primary goal is to catch the reader’s attention with a hook, briefly introduce the topic, and lead toward the thesis statement located at the end of the first paragraph.

Here is what you might want to keep in mind while writing the introduction:

If you want some more inspiration for your introduction, check out our article on hooks in writing .

Now on to the thesis statement : the key idea of your essay. When working on it, keep in mind that it should answer the central question in your topic and reflect your essay’s overall structure. your essay’s overall structure.

Suppose your topic is related to the teaching methods involving poetry. In that case, the thesis statement can be like this:

Teaching methods that involve reading and writing poetry in elementary school are beneficial for children as they enhance their capacity for empathy, develop creativity, and help with self-realization.

Formal Essay Body

The next part of an essay is the main body paragraphs. They support the thesis statement with well-developed arguments and explore the topic in-depth. Each body paragraph starts with a topic sentence stating its main point. The length of a paragraph can vary, but the best option is to have between 4 and 7 sentences.

To make the text flow easily, you may use transitional words. Here are some examples:

• after all, 
• for instance, 
• on the one/other hand, 
• initially, 
• as a result.

How to Write a Formal Essay Conclusion

Lastly, every essay needs closure. A good conclusion summarizes the essay’s main ideas, includes a paraphrased thesis, and encourages the readers to think more about the topic.

The structure of a conclusion may change slightly depending on the subject. For instance, it can suggest some solutions to a problem, express an opinion, or give a recommendation. It’s important to remember that the conclusion is a part that emphasizes your essay’s most important points and doesn’t introduce new information.

If you’re curious about writing each essay part, check out our article on 5-paragraph essays .

✍️ Formal Writing Rules

Just like choosing the proper attire to wear to a formal event, we need to use the right words while writing a formal essay. Here are some suggestions that can help you maintain a formal tone in your paper:  

Dos of formal writing

• Pay attention to your vocabulary. The words you will use in a formal essay will likely have a nuanced meaning. Make sure you know exactly what the terms mean, and do your best to sound precise.
• Use punctuation correctly. Here are some of the things to watch out for: Avoid exclamation marks; Use dashes for insertions; Use colons with enumerations; If you’re unsure of whether to use a punctuation mark or not, rewrite the sentence in a way that doesn’t require it.
• Use varied sentence structure. In formal writing, there is always a danger of sounding monotonous. Avoid repeating sentence structures to make your essay more readable.
• Provide references. It’s essential to cite every idea that you borrow. Try to paraphrase quotations from your sources: it will help you avoid plagiarism.

Don’ts of formal writing

• Avoid using pronouns.  With words such as “I,” “me,” “we,” or “us,” an essay becomes wordy. It also makes the author seem less sure of their ideas. If you want to use personal pronouns, try substituting them with words like “the reader,” “viewers,” or “one.”
• Avoid using slang expressions and nonstandard diction. Slang words in a formal essay will make it less appealing to the readers. If you want to be taken seriously, it’s best to avoid those expressions and use proper Standard English.
• Avoid informal tone.  When you write a formal essay, incorporate the language and the expressions you would use while delivering a speech, not the words you use when you casually talk to friends. A formal tone suggests that the author is serious about the topic and respects the audience.
• Avoid passive voice. Passive verbs are hard to read, and they are wordy. Use active voice to sound more straightforward and concise.

Contractions in Formal Writing

A contraction is usually a combination of two words into one, such as “don’t,” “isn’t,” “can’t,” and “wouldn’t.” When you work on a formal essay, it’s essential to be careful about contractions. It’s inappropriate to use them in academic writing, so it’s best to stick to the full variant.

However, there are exceptions to this rule. For instance, when working with direct quotations, it’s essential to reproduce words exactly as they are used in the original. To learn more about it, be sure to check out the University of North Florida’s article on in-text citations .

What to Use Instead of “You” in an Essay

Another common mistake students make is using the “you” and “yours” pronouns to address the readers. This mistake can make the essay overly informal and lead to misinterpretations of the text.

How do you fix it? Our advice is to replace 2nd-person pronouns with the following words:

• individuals,

You can find more formal writing tips in this informative video from Smrt English:

🖥️ Formal Essay Format

Now that we’ve discussed formal essay writing in detail, it’s time to look at the formatting. A formal essay is usually written in MLA or APA formats. If you’re asked to write a paper in one of these formats, you may find the guidelines below helpful:

📑 Formal Essay Example

Here is an excellent sample of a formal essay that uses all the guidelines mentioned in this article. It will help you to produce a perfect paper of your own:

For more information, check out Purdue OWL’s resources on various formatting styles .

Formal Essay Topics

• Stress management techniques
• The effects of coffee 
• Negative effects of technology on children
• Causes and outcomes of organizational conflicts in sports
• Different types of friends
• Same-sex marriages in the United States
• Are early marriages harmful or beneficial?
• How do nutrition and hydration improve athletes’ performance? 
• Is polygamy morally acceptable?
• Different features of sports business
• What characterizes friendship in the age of media?
• Positive and negative effects of tourism on environment in the Caribbean
• How does society treat single parents?
• How does the uninvolved parenting style affect child’s future well-being?
• The role of family relationships in Odyssey
• Financial concepts in sport finance
• Main features of a strong marriage
• The importance of media coverage for sport teams
• Reasons why students choose to get internship
• The role of stadiums in the sports industry
• The multiracial family: the Carters case analysis
• Characteristics of children’s sports
• Crucial factors affecting health fitness 
• How is technology used in hotel management?
• Structure and operational context of Four Seasons
• What are the main qualities of a true friend?
• Different websites that promote rental properties
• The imperative aspects of tourism
• Importance of hotel training 
• What factors determine adolescents’ adjustment after they experience parental divorce? 
• How does tobacco use affect the human body?
• The importance of language and world view for communication
• What makes a combination of reinforcement and punishment in parenting efficient?
• The scientific approach of sports economics
• How does divorce affect children?
• Living on-campus vs. living off-campus when attending university: a comparison
• How does the New Moves program promote a healthy lifestyle? 
• How to be an effective counselor
• Various types of restaurants in Ireland
• Carolina Dog’s characteristics
• Comparison of Monzameon’s The Love Suicides at Amijima and Tartuffe by Moliere
• Comparing homosexual and heterosexual families
• How is family presented in Everyday Use by Alice Walker ?
• In what ways can Anaerobic Threshold be assessed? 
• Is bad parenting a healthcare problem? 
• Why student-athletes should benefit from sports
• Mind-body awareness and its health benefits
• Can punishment boost academic performance?
• Techniques to teach students swimming
• Issues faced by the sports licensing field

Thanks for reading through this guide! We hope that you found it helpful and now have a better idea of how to write an excellent formal essay. Don’t hesitate to share our article with a friend who may need it. Good luck!

Further reading:

• How to Write a Critical Thinking Essay: Examples & Outline
• What Is a Discourse Analysis Essay: Example & Guide
• How to Write a Narrative Essay Outline: Template & Examples
• How to Write a Précis: Definition, Guide, & Examples 

❓ Formal Essay FAQs

It’s best not to use pronouns such as “I,” “my,” “we,” “our,” etc., in a formal essay since it give the paper an informal tone and the text becomes wordy. It also makes the writer seem less sure about their ideas.

It’s better to avoid using parentheses and dashes in formal academic writing. If the information you want to include in the essay is important enough, it should be a part of the sentence. Otherwise, you can simply omit it.

The formal and informal essays differ in style and context. While a formal essay is a piece of well-structured writing that tries to convince the reader by providing arguments, an informal essay has no set structure. It reflects the author’s personal thoughts or opinions.

Starting your sentence with “because” in formal writing is not the best idea. The word “because” is a subordinate conjunction, which means it’s used to join the main clause to a subordinate clause, not to start a sentence.

It’s best to avoid using 1st- and 2nd-person pronouns, slang expressions, nonstandard diction, and contractions in a formal essay. They are primarily used in daily speech and are considered inappropriate in academic writing. 

• Point of View in Academic Writing: St. Louis Community College
• Components of a Good Essay: University of Evansville
• Introductions & Conclusions: University of Arizona Global Campus
• How to Improve Your Academic Writing: University of York
• Nine Basic Ways to Improve Your Style in Academic Writing: University of California, Berkeley
• Academic Writing Style: Organizing Your Social Sciences Research Paper: University of Southern California
• Formal and Informal Style: Northern Illinois University
• Formal Writing: Davenport University: LibGuides
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• 40 Useful Words and Phrases for Top-Notch Essays

To be truly brilliant, an essay needs to utilise the right language. You could make a great point, but if it’s not intelligently articulated, you almost needn’t have bothered.

Developing the language skills to build an argument and to write persuasively is crucial if you’re to write outstanding essays every time. In this article, we’re going to equip you with the words and phrases you need to write a top-notch essay, along with examples of how to utilise them.

It’s by no means an exhaustive list, and there will often be other ways of using the words and phrases we describe that we won’t have room to include, but there should be more than enough below to help you make an instant improvement to your essay-writing skills.

If you’re interested in developing your language and persuasive skills, Oxford Royale offers summer courses at its Oxford Summer School , Cambridge Summer School , London Summer School , San Francisco Summer School and Yale Summer School . You can study courses to learn english , prepare for careers in law , medicine , business , engineering and leadership.

General explaining

Let’s start by looking at language for general explanations of complex points.

1. In order to

Usage: “In order to” can be used to introduce an explanation for the purpose of an argument. Example: “In order to understand X, we need first to understand Y.”

2. In other words

Usage: Use “in other words” when you want to express something in a different way (more simply), to make it easier to understand, or to emphasise or expand on a point. Example: “Frogs are amphibians. In other words, they live on the land and in the water.”

3. To put it another way

Usage: This phrase is another way of saying “in other words”, and can be used in particularly complex points, when you feel that an alternative way of wording a problem may help the reader achieve a better understanding of its significance. Example: “Plants rely on photosynthesis. To put it another way, they will die without the sun.”

4. That is to say

Usage: “That is” and “that is to say” can be used to add further detail to your explanation, or to be more precise. Example: “Whales are mammals. That is to say, they must breathe air.”

5. To that end

Usage: Use “to that end” or “to this end” in a similar way to “in order to” or “so”. Example: “Zoologists have long sought to understand how animals communicate with each other. To that end, a new study has been launched that looks at elephant sounds and their possible meanings.”

Adding additional information to support a point

Students often make the mistake of using synonyms of “and” each time they want to add further information in support of a point they’re making, or to build an argument. Here are some cleverer ways of doing this.

6. Moreover

Usage: Employ “moreover” at the start of a sentence to add extra information in support of a point you’re making. Example: “Moreover, the results of a recent piece of research provide compelling evidence in support of…”

7. Furthermore

Usage:This is also generally used at the start of a sentence, to add extra information. Example: “Furthermore, there is evidence to suggest that…”

8. What’s more

Usage: This is used in the same way as “moreover” and “furthermore”. Example: “What’s more, this isn’t the only evidence that supports this hypothesis.”

9. Likewise

Usage: Use “likewise” when you want to talk about something that agrees with what you’ve just mentioned. Example: “Scholar A believes X. Likewise, Scholar B argues compellingly in favour of this point of view.”

10. Similarly

Usage: Use “similarly” in the same way as “likewise”. Example: “Audiences at the time reacted with shock to Beethoven’s new work, because it was very different to what they were used to. Similarly, we have a tendency to react with surprise to the unfamiliar.”

11. Another key thing to remember

Usage: Use the phrase “another key point to remember” or “another key fact to remember” to introduce additional facts without using the word “also”. Example: “As a Romantic, Blake was a proponent of a closer relationship between humans and nature. Another key point to remember is that Blake was writing during the Industrial Revolution, which had a major impact on the world around him.”

12. As well as

Usage: Use “as well as” instead of “also” or “and”. Example: “Scholar A argued that this was due to X, as well as Y.”

13. Not only… but also

Usage: This wording is used to add an extra piece of information, often something that’s in some way more surprising or unexpected than the first piece of information. Example: “Not only did Edmund Hillary have the honour of being the first to reach the summit of Everest, but he was also appointed Knight Commander of the Order of the British Empire.”

14. Coupled with

Usage: Used when considering two or more arguments at a time. Example: “Coupled with the literary evidence, the statistics paint a compelling view of…”

15. Firstly, secondly, thirdly…

Usage: This can be used to structure an argument, presenting facts clearly one after the other. Example: “There are many points in support of this view. Firstly, X. Secondly, Y. And thirdly, Z.

16. Not to mention/to say nothing of

Usage: “Not to mention” and “to say nothing of” can be used to add extra information with a bit of emphasis. Example: “The war caused unprecedented suffering to millions of people, not to mention its impact on the country’s economy.”

Words and phrases for demonstrating contrast

When you’re developing an argument, you will often need to present contrasting or opposing opinions or evidence – “it could show this, but it could also show this”, or “X says this, but Y disagrees”. This section covers words you can use instead of the “but” in these examples, to make your writing sound more intelligent and interesting.

17. However

Usage: Use “however” to introduce a point that disagrees with what you’ve just said. Example: “Scholar A thinks this. However, Scholar B reached a different conclusion.”

18. On the other hand

Usage: Usage of this phrase includes introducing a contrasting interpretation of the same piece of evidence, a different piece of evidence that suggests something else, or an opposing opinion. Example: “The historical evidence appears to suggest a clear-cut situation. On the other hand, the archaeological evidence presents a somewhat less straightforward picture of what happened that day.”

19. Having said that

Usage: Used in a similar manner to “on the other hand” or “but”. Example: “The historians are unanimous in telling us X, an agreement that suggests that this version of events must be an accurate account. Having said that, the archaeology tells a different story.”

20. By contrast/in comparison

Usage: Use “by contrast” or “in comparison” when you’re comparing and contrasting pieces of evidence. Example: “Scholar A’s opinion, then, is based on insufficient evidence. By contrast, Scholar B’s opinion seems more plausible.”

21. Then again

Usage: Use this to cast doubt on an assertion. Example: “Writer A asserts that this was the reason for what happened. Then again, it’s possible that he was being paid to say this.”

22. That said

Usage: This is used in the same way as “then again”. Example: “The evidence ostensibly appears to point to this conclusion. That said, much of the evidence is unreliable at best.”

Usage: Use this when you want to introduce a contrasting idea. Example: “Much of scholarship has focused on this evidence. Yet not everyone agrees that this is the most important aspect of the situation.”

Adding a proviso or acknowledging reservations

Sometimes, you may need to acknowledge a shortfalling in a piece of evidence, or add a proviso. Here are some ways of doing so.

24. Despite this

Usage: Use “despite this” or “in spite of this” when you want to outline a point that stands regardless of a shortfalling in the evidence. Example: “The sample size was small, but the results were important despite this.”

25. With this in mind

Usage: Use this when you want your reader to consider a point in the knowledge of something else. Example: “We’ve seen that the methods used in the 19th century study did not always live up to the rigorous standards expected in scientific research today, which makes it difficult to draw definite conclusions. With this in mind, let’s look at a more recent study to see how the results compare.”

26. Provided that

Usage: This means “on condition that”. You can also say “providing that” or just “providing” to mean the same thing. Example: “We may use this as evidence to support our argument, provided that we bear in mind the limitations of the methods used to obtain it.”

27. In view of/in light of

Usage: These phrases are used when something has shed light on something else. Example: “In light of the evidence from the 2013 study, we have a better understanding of…”

28. Nonetheless

Usage: This is similar to “despite this”. Example: “The study had its limitations, but it was nonetheless groundbreaking for its day.”

29. Nevertheless

Usage: This is the same as “nonetheless”. Example: “The study was flawed, but it was important nevertheless.”

30. Notwithstanding

Usage: This is another way of saying “nonetheless”. Example: “Notwithstanding the limitations of the methodology used, it was an important study in the development of how we view the workings of the human mind.”

Giving examples

Good essays always back up points with examples, but it’s going to get boring if you use the expression “for example” every time. Here are a couple of other ways of saying the same thing.

31. For instance

Example: “Some birds migrate to avoid harsher winter climates. Swallows, for instance, leave the UK in early winter and fly south…”

32. To give an illustration

Example: “To give an illustration of what I mean, let’s look at the case of…”

Signifying importance

When you want to demonstrate that a point is particularly important, there are several ways of highlighting it as such.

33. Significantly

Usage: Used to introduce a point that is loaded with meaning that might not be immediately apparent. Example: “Significantly, Tacitus omits to tell us the kind of gossip prevalent in Suetonius’ accounts of the same period.”

34. Notably

Usage: This can be used to mean “significantly” (as above), and it can also be used interchangeably with “in particular” (the example below demonstrates the first of these ways of using it). Example: “Actual figures are notably absent from Scholar A’s analysis.”

35. Importantly

Usage: Use “importantly” interchangeably with “significantly”. Example: “Importantly, Scholar A was being employed by X when he wrote this work, and was presumably therefore under pressure to portray the situation more favourably than he perhaps might otherwise have done.”

Summarising

You’ve almost made it to the end of the essay, but your work isn’t over yet. You need to end by wrapping up everything you’ve talked about, showing that you’ve considered the arguments on both sides and reached the most likely conclusion. Here are some words and phrases to help you.

36. In conclusion

Usage: Typically used to introduce the concluding paragraph or sentence of an essay, summarising what you’ve discussed in a broad overview. Example: “In conclusion, the evidence points almost exclusively to Argument A.”

37. Above all

Usage: Used to signify what you believe to be the most significant point, and the main takeaway from the essay. Example: “Above all, it seems pertinent to remember that…”

38. Persuasive

Usage: This is a useful word to use when summarising which argument you find most convincing. Example: “Scholar A’s point – that Constanze Mozart was motivated by financial gain – seems to me to be the most persuasive argument for her actions following Mozart’s death.”

39. Compelling

Usage: Use in the same way as “persuasive” above. Example: “The most compelling argument is presented by Scholar A.”

40. All things considered

Usage: This means “taking everything into account”. Example: “All things considered, it seems reasonable to assume that…”

How many of these words and phrases will you get into your next essay? And are any of your favourite essay terms missing from our list? Let us know in the comments below, or get in touch here to find out more about courses that can help you with your essays.

At Oxford Royale Academy, we offer a number of  summer school courses for young people who are keen to improve their essay writing skills. Click here to apply for one of our courses today, including law , business , medicine  and engineering .

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Informal Vs. Formal Writing: What’s The Difference?

• What Is Formal Writing?
• What Is Informal Writing?
• Formal Vs. Informal Writing
• Formal Example
• Informal Example

As a writer, you’re faced with a lot of choices related to your writing: how long should your essay be ? Who should be addressed in a cover letter ? What is a thesis statement ? But there’s one question that also applies to every composition: how do you distinguish writing that’s informal vs. formal?  

That’s right. Whether a piece is informal or formal will influence everything down to the smallest comma and period. But what, exactly, is the difference between formal and informal writing? When do you use one over the other? Are they really that different? If you are wondering the answers to those questions, then read on as we explore the many different features between formal and informal writing. 

What is formal writing ?

First, you should know that it is the intended readers that will determine if a writer should use formal writing or informal writing . Generally, formal writing is defined as writing targeted toward an audience that a person doesn’t personally know. Typically, formal writing is used when a person wants their writing to be viewed as professional, polite, authoritative, or some combination thereof. For this reason, formal writing is often used in professional settings. For example, formal writing is often the form of writing used in research and academic papers, corporate memos and emails, press releases, and job applications. 

What is informal writing ?

Informal writing is the inverse of formal writing . In a manner of speaking, informal writing is the T-shirt-and-jeans counterpart to formal writing’s dress coat and pants. In general, informal writing is defined as writing targeted toward an audience that the writer knows personally or with whom the writer wants to establish a friendly tone. Informal writing may include inside jokes, slang, abbreviations, and local colloquialisms . 

As you might expect, informal writing is common in casual settings such as social media and in texting between friends. However, you will often see informal writing used in other situations, such as in literature or in lighthearted feature stories in newspapers and magazines. 

Formal vs. informal writing

There are many differences between formal and informal writing. We will cover a large number of them here, but this list won’t be exhaustive. Still, you should have a good idea how formal and informal writing differ after looking at these different features.

Grammar, spelling, and punctuation

In almost all cases, formal writing adheres to the proper rules of grammar, spelling, and punctuation . Informal writing, on the other hand, may not. A person may not intentionally break the rules of grammar in informal writing, but they know that a reader is unlikely to care about errors or nonstandard sentence structure. 

• Formal writing: The writing was clear but had several mistakes; you should revise and redraft the article.
• Informal writing: The writing was clear, but had alot of mistakes… u should revise and redraft the article.  

Formal writing doesn’t always have to follow stuffy, antiquated rules. Check out 5 formulaic writing rules you can explore breaking.

Sentence length

Generally speaking, formal writing often uses long, complex sentences that are connected using transitions. Informal writing often includes shorter sentences that may abruptly move from topic to topic. 

• Formal writing: Surprise inspections will be performed on a regular basis as determined by the acting supervisor, who has the authority to request them as needed. Furthermore, employees should be prepared to submit their work for review in a timely fashion. 
• Informal writing: I love my new sweater! Thank you!! Where do you want to meet for lunch?

Vocabulary and tone

Typically, formal writing has a serious tone and uses a sophisticated vocabulary that often includes large, complex words. Additionally, formal writing often uses technical terms that match the topic being discussed. For example, a medical text using formal writing will often use the term tibia rather than shinbone or a similar term. Informal writing will often instead have a lighter tone that uses simpler, commonly used words.

• Formal writing: The research team expeditiously and meticulously analyzed the findings in order to identify the origin of the Staphylococcus infection.  
• Informal writing: We were out back chopping down some trees when Mom called.

Third person vs. first person/second person

In general, formal writing is usually written from the third person . Formal writing typically avoids using first- or second-person pronouns such as I, me, we, us, and you . By contrast, informal writing often uses first-, second-, and third-person perspectives while making frequent use of personal pronouns. Because of this difference, formal writing is also more likely to use the passive voice in order to avoid using a first- or second-person perspective.

• Formal writing: The data were gathered by using sorting algorithms. 
• Informal writing: I used sorting algorithms to gather the data. 

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Word choice

In general, formal writing will most likely avoid using many of the words or phrases that our dictionary has tagged as being informal. This includes terms such as wanna , gotta , gonna , ‘nuff , kerfuffle, cept, ’Merica, thingamajig , and many other examples of informal language. Relatedly, phrasal verbs are also often typically not used in formal writing . Formal writing will also typically avoid using slang, euphemisms , colloquialisms, expletives, vulgarities, nonstandard abbreviations, jargon , and online acronyms.  

• Formal writing: Gregory wanted to remove the items from the box, but it was sealed tightly. Being unable to find scissors, he admitted defeat and ate a sandwich. 
• Informal writing: Greg was dying to get the stuff outta the box, but the box was like it ain’t happening bro lol. He couldn’t find the damn scissors, so he said the hell with it and bounced to go scarf a hoagie.

Interjections

Typically, interjections are not used in formal writing . Going further, exclamation points usually don’t appear very often in formal writing. Both interjections and exclamation points are used in informal writing. 

• Formal writing: The mixture violently erupted, catching bystanders unaware. 
• Informal writing: The stuff exploded! Wow! 

Contractions

Typically, contractions are avoided in formal writing , and the words are instead spelled out. In informal writing, contractions are commonly used. 

  Examples: 

• Formal writing: The team would have purchased extra materials, but the store was not open. 
• Informal writing: The team would’ve purchased extra materials, but the store wasn’t open. 

Objectivity

In general, formal writing is usually written objectively . In most cases, writers attempt to avoid stating subjective thoughts or presenting personal opinions in the main text of formal writing. When presenting arguments in formal writing, writers often calmly present their side backed by supporting evidence and trustworthy sources . Informal writing can include (strongly worded) personal opinions, emotional appeals, and inflammatory language presented without evidence or supporting facts. 

• Formal writing: As the evidence clearly shows, the director severely miscalculated production costs when initially presenting the film’s budget.
• Informal writing: The incompetent buffoon who claims to be a professional director blew the budget so badly that the studio should fire him as soon as possible. 

Formal writing often entails referencing or researching what others have written. Check out these tips to avoid plagiarism.

Example of formal writing

The following excerpt shows an example of formal writing that was used in a statement released by American president Joe Biden:

Love is love, and Americans should have the right to marry the person they love. Today’s bipartisan vote brings the United States one step closer to protecting that right in law. The Respect for Marriage Act will ensure that LGBTQI+ couples and interracial couples are respected and protected equally under federal law, and provide more certainty to these families since the Supreme Court’s decision in Dobbs . I want to thank the Members of Congress whose leadership has sent a strong message that Republicans and Democrats can work together to secure the fundamental right of Americans to marry the person they love. I urge Congress to quickly send this bill to my desk where I will promptly sign it into law.

Example of informal writing

The following example of informal writing is a review of the movie Fight Club by a user of the aggregator website Metacritic:  

Best movie of all time. Period. Seen it more than 28 times. Its a bible of what we have to learn. I say you are not your clothes. You are not the brands u wear, even when u think they re part of ur personality. Comb your hair. I ll tell everyone here the end of the movie, but that its not what this movie is about. First rule of fight club is… you do not talk about fight club. And if u havent seen this film then you are a hollow shell. Become human again and start by watching this lesson.

Explore the resources we've created for you to help up your writing game, all in one place.

Ways To Say

Synonym of the day

Formal Essays

Formal essay generator.

Within the activities that you have to deal with in your entire life, there are certain instances where you will be required to write an essay . This is the reason why you have to be knowledgeable on how to construct different kinds of essays so you can easily create a particular one when necessary. One type of essay that is usually asked by entities to be written is a formal essay. A formal essay is commonly associated with academic essay examples  and other educational writing activities. However, the usage of a formal essay is not limited to that as it can be used in professional researchers, business transactions, and other corporate undertakings.

It is essential for a formal essay to inform its audience about a particular matter. More so, it should be composed of details that can persuade the readers to believe what the writer is saying. Refer to the downloadable samples of formal essays that are available in this post so you can have references and guides if you have been tasked to create this specific essay and is unaware of what to do.

Formal Student Profile Essay Sample

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Formal Essay Sample Guide

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Components of a Formal Essay Introduction

Compared to how a  descriptive essay  can be deemed appealing, one of the things that you always have to give focus on when creating a formal essay is the introduction that you will use. First impressions play a vital role in how your target readers will create their perception of your writing. Just as how the physical appearance of people tend to be the factor that can affect your first impression about them, the introduction of your essay can also be the means on how your formal essay can be perceived and initially judged.

You need to create a formal essay introduction that is outstanding. It needs to get the attention of your readers in a way that is not overwhelming. You need to consider different factors when doing your introduction so you can ensure that your formal essay can have a good start. Here are some of the components of a formal essay introduction that you need to be aware of:

• Statistics or research results either coming from the government or reliable non-profit organizations
• Hard hitting questions that are relevant to your topic discussion
• Famous quotations from people whose life works are related to what you will be talking about
• Use another sentence to provide information about your topic.  Your readers need to have a basic background information about what they can expect with regards the content of your formal essay. This should contain details that can be helpful in providing your readers an idea of why it is relevant for them to continue reading your written output. One sentence is enough as your presentation only requires a few words to be done. Again, focus on the main information that you would like to talk about so that your readers will not be misled regarding the content of your formal essay.
• Lastly, incorporate your thesis statement in your introduction. It will be best if you will end your introduction with a thesis statement. This is for the reason that it can represent the main idea of your essay. If you will be able to present the major purpose of your essay and the actual point of discussion, then it will be easier for you to connect with your readers. The initial impact that your introduction can provide can say a lot about how you can direct the attention of your prospective audience. With a strong thesis statement, your formal essay is sure to be off to a good start.

Simple Formal Essay Sample

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Formal Presentation Essay Sample

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How to Create a Formal Essay

Since a formal essay should always be based on factual information, it tends to be more objective, precise and direct to the point compared to other essays. With this, formatting a formal essay requires in-depth knowledge about the topic as well as about the proper format or content flow that should be used to cohesively put together important information. Here is how you can easily format the information that you would like to present in a formal essay may it be a  college essay  or a professional/corporate requirement:

• Create an introduction which can provide the topic of your discussion. We have already given you an idea on how you can formulate an effective introduction. It all boils down to how you will incorporate these ideas to your actual writing. Your introduction may not give a lot of details when compared to the body of you essay but it certainly can convince your readers to continue reading which can make your work more usable and relevant.
• Each paragraph should contain a subtopic that is related to your discussion. This can make your discussion more organized.
• Ensure that your body will have factual details that can support your topic or subject. You have to make sure that the information that you will give to your readers are real so your essay will be deemed credible.
• Always create a body that conveys ideas related to the thesis statement that you have created. With each topic statement, the connection of both your resources and relevant opinions should be evident.
• Make a conclusion that can summarize the entire essay.  If you want to create an efficient essay conclusion, it is suggested for you to restate your thesis statement. This can remind your readers of the discussion that you just had in your essay’s body. Also, it will allow them to connect the purpose of the essay to what you have actually come up with. Your conclusion should also summarize all your main points so you can fully present your stand with regards the subject that you talked about.

Creating the format of your formal essay is easy. However, you have to make sure that your objective for writing the essay is realized. Think of the things that you need to discuss so you can put them in their proper places. Organization within the writing procedures can help you to be more focused on what to discuss first and what to give importance and focus on.

Sample Formal Essay Structure

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Formal Essay Example

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How to Make Your Formal Essay Outstanding Through Proper Language Selection

Writing an essay is not just about its thought, content, and format. Aside from these major factors of essay writing, you also have to be keen when selecting the language to use. May it be in the educational and professional field, using the appropriate language when writing your formal essay can affect the entirety of the document.

You need to make sure that the language that you will use is formal and business-like. This is not only used for writing a formal essay as it can also apply to comparative essay  creation and other writing activities. The language that you will incorporate into your essay can make your formal essay stand out if you will be aware of these items:

• Choose to use words that are formal in nature. Formal vocabulary can help your sentences, phrases, and paragraphs to be structured in a way that it will look more fitting as an academic document.
• As much as possible, veer away from using a first person standpoint. Always be reminded that your main task is to highlight and support your thesis statement. Both nouns and pronouns that are in the first person can actually make your essay less credible as it will sound like what you are stating are baseless or just your own opinion.
• Use words that can formally support your statements. It is essential for your language to have a precise interpretation of your essay and its tone. Being able to do this can help your formal essay to be more put together
• Use a language that is relevant to the needs of your target readers. Avoid slang, jargon, and colloquial terms which may not possibly be understood by your readers. You need to create a proper connection with your readers which is the reason why your language is very important to be considered.

Readers, though interested in the topic that you are writing about, can be offended or feel disinterested if they will find that your language is not appropriate for a particular discussion or written transaction. Hence, you need to be responsible enough as a writer when it comes to choosing your language.

Sample Formal Essay Format

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Extended Formal Essay Guide

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Guidelines in Writing a Formal Essay

Just like any other kinds of essays, there are no strict rules that are irreplaceable. The way that you create a formal essay will always vary from situation to situation. Within the entirety of your formal essay writing, it is for sure that you might commit  common essay mistakes . Listed below are some of the guidelines that you may incorporate into your writing so that your formal essay can look as professional as possible:

• Do not use redundant phrases. Repeating topics or content theme can make your formal essay boring. Repetitive statements can also irritate or bore your readers.
• Use samples of formal essays as your writing guides. If you have no idea on how to create a formal essay, it will be easier for you to create one if you are guided by downloadable samples. Having a reference when doing your own formal essay can help you become more efficient in the entire writing process.
• If samples are not enough to guide you, have the freedom to use templates. There are some templates that already contain a formal essay content. Make sure that you will remove these as all you need from the template is the guideline on how to format the document. More so, refer to the instructions that are given to you so you can incorporate it in the format that you will use.

Formal Essay Rubric Sample

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Formal Literary Essay Sample

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A standardized and comprehensive formal essay is very appealing to readers. Hence, always be consistent with your discussion and the presentation flow that you will follow. Your formal essay can represent your style as a writer which is the main reason why you always have to incorporate credible language, forms, and materials in your writing. Being able to immerse yourself in writing a formal essay in the most effective manner can help you grow as a writer. This will enable you to acquire new skills and develop new opportunities for academic or professional growth.

If you are already prepared to write a formal essay, make use of our samples as well as the tips that we have provided in this post. Review your formal essay before submitting it so you can correct grammatical errors and other mistakes. Writing a formal essay should not be a burden to you. Enjoy the process and learn from everything that you will go through. Once you already get the gist of writing this type of essay, it will be very easy for you to repeat the process for your next writing activities.

Text prompt

• Instructive
• Professional

Write a Formal Essay on the significance of Shakespeare's works in modern literature.

Discuss the ethical implications of genetic engineering in a Formal Essay.

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3.3: Formal and Informal Language

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• Page ID 108259

• Lisa Coleman, Thomas King, & William Turner
• Southwest Tennessee Community College

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Learning Outcomes

• Differentiate between informal and formal language.
• Determine the different types of informal language.
• Understand improper language and biased language.

Competent communicators adapt their words to their audience and the communication context. For example, in a text to your best friend, you are going to use more casual words and grammar than in a paper you turn in to your English professor. One of these contexts calls for formal language whereas informal language is fine for the other.

Formal vs. Informal Language

Formal language is official and academic language.  You should use formal language in papers, written discussions, tests, research papers, resumes, and cover letters. 

Informal Language

Informal language is a common, everyday language, which might include slang words. It is casual and continually changing. We use informal language when we talk to others, and when you look at your text messages, you will probably see several examples of informal language.

Jargon is the specialized or technical language of a specific group or profession that may not be understood by outsiders. If you are really into cars or computers, you probably know a lot about the different parts and functions as well as terms or jargon that a general audience wouldn’t understand. Jargon is usually appropriate when communicating with others in your profession or group but should be avoided unless you are certain the people you are speaking to are familiar with the terms. Your Dictionary.com provides a list of commonly heard jargon phrases used in the business world. ( https://examples.yourdictionary.com/examples-of-jargon-in-the-workplace.html ). 

• Blue-sky thinking - A creative idea that doesn't always have a practical application
• Think outside the box - Don't limit your thinking; use your creativity
• The helicopter view - An overview of a job or a project
• Drink our own champagne - A phrase meaning that a business will use the same product that they sell to their customers. The champagne is an indicator of a good product.
• Heavy lifting - The most difficult aspects of a project, as in, "Bill is doing all the heavy lifting for us!"
• Hammer it out - To type something up
• Win-win situation - A solution where all parties are satisfied with the results

Chances are you have heard a few of these jargon phrases, but others may be new to you. Take a minute and think through all of the jargon you hear on an average day.

Colloquialisms

What do you call a carbonated beverage?  Is it a soda, soft drink, a Coke, or a pop?  The colloquialism you use is most likely determined by where you grew up. Colloquialisms are informal words that vary from region to region. Examples might be “wanna” instead of “want to” or “gonna” instead of “going to.”

 How many of these colloquialisms do you use?

• Ballpark - used to describe something that is close to accurate
• Bomb - to do terribly on a test
• Flake - a person who cancels plans regularly or the act of regularly canceling plans
• Raincheck - a promise to reschedule plans that had to be canceled
• Ride shotgun - to sit in the front passenger seat of a car
• Go bananas, or go nuts – go insane or be very angry
• Pop into my head – to have a new thought
• Wanna – want to
• Y’all – you all
• Yinz – you all

Slang refers to informal words that are used within certain groups, such as young adults and teens. You most certainly use different slang expressions than your parents or grandparents. Slang is often used in conversations with those who are similar and have experience with each other and should be avoided in academic and professional writing (including emails), speeches and presentations, and even in class and group discussions (unless you are absolutely certain everyone else uses the same slang as you). How many of these slang expressions do you use?

• Bye Felicia (saying goodbye to someone you don’t like)
• The Tea (gossip)
• Bro (typically a male friend)
• Cash (money)
• Cheesy (cheap or tacky)
• Ship (wanting people to be in a relationship, whether real or fictional)
• Frenemy (someone who is both a friend and an enemy)
• Thirsty (being overly eager or desperate)
• Throw Shade (to insult another person)
• YOLO (you only live once)
• Woke (being acutely aware of social injustice within society)

What is common slang today could be completely outdated tomorrow? Dominic-Madori Davis gives examples of slang expressions from Gen. Z (people born 1997 ---) along with their Baby Boomer (people born 1946 – 1964) equivalent.

Gen Z: That movie was fire ; you have to check it out.                    Baby Boomer: I liked that movie; it was groovy .

Gen Z : You really look salty right now.  What happened?               Baby Boomer:  You really look hacked off .  What happened?

Gen Z : Their dress at prom was a lewk.                                        Baby Boomer : Yeah, they were all decked out.

Idioms are expressions or figures of speech that are used in everyday speech that has been given meaning over time because of common usage.  Idioms can be especially hard to grasp for new residents or citizens because the actual words in the idiom have very little relationship to the overall meaning of the phrase. Do you know the meaning of the following idioms?

• Stir up a hornet’s nest
• Bite off more than you can chew
• Under the weather
• Sat on a fence
• The ball is in your court

Clichés

A cliché is a once-clever word or phrase that has lost its impact through overuse. If you spoke or wrote in clichés, how would others react? Let’s try it. How do you react when you read this sentence: “A cliché is something to avoid like the plague, for it is nothing but a tired old warhorse, and if the shoe were on the other foot, you too would have an ax to grind”? As you can see, the problem with clichés is that they often sound silly or boring. Clichés are sometimes seen as a symptom of lazy communication—the person using the cliché hasn’t bothered to search for original words to convey the intended meaning. As a result, they can be obstacles to successful communication. Avoid cliches in academic or professional writing and speeches.

Textspeak is the language and spelling that people use when they are writing text messages.  Textspeak is fine in your personal life but is inappropriate for academic assessments and most communication in the workplace.  Most students realize that textspeak is inappropriate in essays and research papers, but the words and grammar still show up where they shouldn't, such as emails between students and instructors, or on classroom discussion boards.  Although emails and discussion boards are less formal than research papers, they still should be written with care and consideration for the reader.  It is important to use capital letters when called for and to use punctuation appropriately, important details that are often omitted in textspeak.

Mindfulness Activity

Researchers have found that when college students can address their emotions and are mindful of their feelings, it can enhance written communication with others. 31 After doing this activity, try to be more mindful of the things that you send to other people.

Key Takeaways

• Formal language is more careful and more mannered than everyday speech, whereas informal language is appropriate in casual conversation.
• Informal language includes (1) Jargon, or technical language; (2) Colloquialism, or informal expressions; (3) Slang, or nonstandard language; (4) Idioms, or expressions or figures of speech; (5) clichés, or sayings that are overused and predictable.
• Create a list of jargon or slang words that you use and what they mean. Ask your parents or grandparents to share some of the slang they grew up hearing.  Compare your lists. 
• Create a list of colloquialisms or idioms. Find an international student and see if these words make sense. What was confusing or unclear?
• Ask an international friend or classmate to share clichés that are used in his or her culture, or locate clichés through research. See if you can find an American equivalent of each cliché.

• Transcripts
• Cost & Tuition

Formal and Informal Language

What is the difference between formal and informal language?

Formal and informal language serve different purposes in written communications depending on the reader (Audience) and reason for writing (Purpose). The tone, the choice of words and the way the words are put together vary between the two different styles.

Formal language is less personal than informal language. It is used when writing for professional or academic purposes like graduate school assignments. Formal language does not use colloquialisms, contractions or first-person pronouns such as “I” or “We.”

Informal language is more casual and spontaneous. It is used when communicating with friends or family either in writing or in conversation. It is used when writing personal emails, text messages and in some business correspondence. The tone of informal language is more personal than formal language.

Examples of formal and informal language are shown below:

Contractions

• Informal :The improvements can’t be made due to budget cuts.
• Formal : Improvements cannot be made due to budget restrictions.

Phrasal Verbs

• The balloon was blown up for the experiment.
• The balloon was inflated for the experiment

Slang/Colloquialism

• Professors still count on students to use correct grammar and punctuation in essays.
• Professors expect students to use correct grammar and punctuation in essays.

First Person Pronouns

• I considered various research methods for the study.
• Various research methods were considered for the study.
• During the interview we asked the applicants for a personal reference.
• During the interview applicants were asked to provide a personal reference.

Tone in Writing: 42 Examples of Tone For All Types of Writing

by Joe Bunting | 0 comments

What is tone in writing and why does it matter?

Tone is key for all communication. Think of the mother telling her disrespectful child, “Watch your tone, young man.” Or the sarcastic, humorous tone of a comedian performing stand up. Or the awe filled way people speak about their favorite musician, author, or actor. Or the careful, soft tones that people use with each other when they first fall in love.

Tone  is  communication, sometimes more than the words being used themselves.

So then how do you use tone in writing, and how does tone influence the meaning of a writing piece?

In this article, you'll learn everything you need to know about how to use tone in all types of writing, from creative writing to academic and even business writing. You'll learn what tone actually  is  in writing and how it's conveyed. You'll learn the forty-two types of tone in writing, plus even have a chance to test your tone recognition with a practice exercise. 

Ready to become a tone master? Let's get started.

Why You Should Listen To Me?

I've been a professional writer for more than a decade, writing in various different formats and styles. I've written formal nonfiction books, descriptive novels, humorous memoir chapters, and conversational but informative online articles (like this one!).

Which is all to say, I earn a living in part by matching the right tone to each type of writing I work on. I hope you find the tips on tone below useful!

Table of Contents

Definition of Tone in Writing Why Tone Matters in Writing 42 Types of Tone Plus Tone Examples How to Choose the Right Tone for Your Writing Piece Tone Writing Identification Exercise Tone Vs. Voice in Writing The Role of Tone in Different Types of Writing

Tone in Creative Writing Tone in Academic Writing Tone in Business Writing Tone in Online Writing

Conclusion: How to Master Tone Practice Exercise

Definition of Tone in Writing

Examples of tone can be formal, informal, serious, humorous, sarcastic, optimistic, pessimistic, and many more (see below for all forty-two examples)

Why Does Tone Matter in Writing

I once saw a version of Shakespeare's  A Midsummer Night's Dream in which the dialogue had been completely translated into various Indian dialects, including Hindi, Urdu, Bengali, and more. And yet, despite not knowing any of those languages, I was amazed to find that I could follow the story perfectly, infinitely better than the average Shakespeare in the park play.

How could I understand the story so well despite the fact that it was in another language? In part, it was the skill of the actors and their body language. But one of the biggest ways that the actors communicated meaning was one thing.

Their tone of voice.

Tone is one of the most important ways we grasp the meaning of what someone is saying. If someone says, “I love you,” in an angry, sneering way, it doesn't matter what their words are saying, the meaning will be completely changed by their tone.

In the same way, tone is crucial in writing because it significantly influences how readers interpret and react to the text. Here are a few reasons why tone is important:

• Tone conveys feeling. The tone reflects the writer's attitude toward the subject and the audience, helping to shape readers' perceptions and emotional responses.
• Tone can help readers understand the meaning of the text. A well-chosen tone can clarify meaning, making it easier for readers to understand the writer's intent and message.
• Tone is engaging! As humans, we are designed to respond to emotion and feeling! Tone can help to engage or disengage readers. A relatable or compelling tone can draw readers in, while an off-putting tone can push them away.
• Tone sets the mood. Tone can set the mood or atmosphere of a piece of writing, influencing how readers feel as they go through the text.
• Tone persuades. In persuasive writing, tone plays a significant role in influencing how convincing or compelling your arguments are.
• Tone reflects professionalism. In professional or academic contexts, maintaining an appropriate tone is crucial to uphold the writer's authority.

42 Types of Tone in Writing Plus Examples of Tone

Tone is about feeling—the feeling of a writer toward the topic and audience. Which means that nearly any attitude or feeling can be a type of tone, not just the forty-two listed below.

However, you have to start somewhere, so here a list of common tones that can be used in writing, with an example for each type:

• Example : “Upon analysis of the data, it's evident that the proposed hypothesis is substantiated.”
• Example : “Hey folks, today we'll be chatting about the latest trends in tech.”
• Example : “The implications of climate change on our future generations cannot be overstated.”
• Example : “Why don't scientists trust atoms? Because they make up everything!”
• Example : “Oh great, another diet plan. Just what I needed!”
• Example : “Despite the setbacks, we remain confident in our ability to achieve our goals.”
• Example : “Given the declining economy, it's doubtful if small businesses can survive.”
• Example : “We must act now! Every moment we waste increases the danger.”
• Example : “The experiment concluded with the subject showing a 25% increase in performance.”
• Example : “I've always found the taste of coffee absolutely heavenly.”
• Example : “We owe our success to the ceaseless efforts of our esteemed team.”
• Example : “So much for their ‘revolutionary' product. It's as exciting as watching paint dry.”
• Example : “The film's plot was so predictable it felt like a tiresome déjà vu.”
• Example : “Every setback is a setup for a comeback. Believe in your potential.”
• Example : “A politician making promises? Now there's something new.”
• Example : “We must fight to protect our planet—it's the only home we have.”
• Example : “Whether it rains or shines tomorrow, it makes little difference to me.”
• Example : “As the doors creaked open, a chilling wind swept through the abandoned mansion.”
• Example : “She gazed at the fading photograph, lost in the echoes of a time long past.”
• Example : “The fire station caught on fire—it's almost poetic, isn't it?”
• Example : “I can understand how challenging this period has been for you.”
• Example : “His excuse for being late was as pathetic as it was predictable.”
• Example : “Our feline companion has gone to pursue interests in a different locale” (meaning: the cat ran away).
• Example : “Your report is due by 5 PM tomorrow, no exceptions.”
• Example : “So, you've got a hankering to learn about star constellations—well, you're in the right place!”
• Example : “She tiptoed down the dim hallway, every shadow pulsating with the mysteries of her childhood home.”
• Example : “With the approaching footsteps echoing in his ears, he quickly hid in the dark alcove, heart pounding.”
• Example : “His eyes were a stormy sea, and in their depths, she found an anchor for her love.”
• Example : “In the heart of the mystical forest, nestled between radiant will-o'-the-wisps, was a castle spun from dreams and starlight.”
• Example : “The quantum mechanical model posits that electrons reside in orbitals, probabilistic regions around the nucleus, rather than fixed paths.”
• Example : “When constructing a thesis statement, it's crucial to present a clear, concise argument that your paper will substantiate.”
• Example : “The juxtaposition of light and dark imagery in the novel serves to illustrate the dichotomy between knowledge and ignorance.”
• Example : “Upon deconstructing the narrative, one can discern the recurrent themes of loss and redemption.”
• Example : “One must remember, however, that the epistemological underpinnings of such an argument necessitate a comprehensive understanding of Kantian philosophy.”
• Example : “The ephemeral nature of existence prompts us to contemplate the purpose of our pursuits and the value of our accomplishments.”
• Example : “She left the room.”
• Example : “Global warming is a major issue that needs immediate attention.”
• Example : “Maybe she’ll come tomorrow, I thought, watching the cars pass by, headlights blurring in the rain—oh, to be somewhere else, anywhere, the beach maybe, sand between my toes, the smell of the sea…”
• Example : “In the quiet solitude of the night, I grappled with my fears, my hopes, my dreams—how little I understood myself.”
• Example : “The autumn leaves crunched underfoot, their vibrant hues of scarlet and gold painting a brilliant tapestry against the crisp, cerulean sky.”
• Example : “Looking back on my childhood, I see a time of joy and innocence, a time when the world was a playground of endless possibilities.”
• Example : “Gazing up at the star-studded sky, I was struck by a sense of awe; the universe's vast expanse dwarfed my existence, reducing me to a speck in the cosmic canvas.”
• Example : “His unwavering determination in the face of adversity serves as a shining beacon for us all, inspiring us to strive for our dreams, no matter the obstacles.”

Any others that we forgot? Leave a comment and let us know!

Remember, tone can shift within a piece of writing, and a writer can use more than one tone in a piece depending on their intent and the effect they want to create.

The tones used in storytelling are particularly broad and flexible, as they can shift and evolve according to the plot's developments and the characters' arcs.

​​How do you choose the right tone for your writing piece?

The tone of a piece of writing is significantly determined by its purpose, genre, and audience. Here's how these three factors play a role:

• Purpose: The main goal of your writing guides your tone. If you're trying to persuade someone, you might adopt a passionate, urgent, or even a formal tone, depending on the subject matter. If you're trying to entertain, a humorous, dramatic, or suspenseful tone could be suitable. For educating or informing, an objective, scholarly, or didactic tone may be appropriate.
• Genre: The type of writing also influences the tone. For instance, academic papers often require a formal, objective, or scholarly tone, while a personal blog post might be more informal and conversational. Similarly, a mystery novel would have a suspenseful tone, a romance novel a romantic or passionate tone, and a satirical essay might adopt an ironic or sarcastic tone.
• Audience: Understanding your audience is crucial in setting the right tone. Professional audiences may expect a formal or respectful tone, while a younger audience might appreciate a more conversational or even irreverent tone. Furthermore, if your audience is familiar with the topic, you can use a more specialized or cerebral tone. In contrast, for a general audience, a clear and straightforward tone might be better.

It's also worth mentioning that the tone can shift within a piece of writing. For example, a novel might mostly maintain a dramatic tone, but could have moments of humor or melancholy. Similarly, an academic paper could be mainly objective but might adopt a more urgent tone in the conclusion to emphasize the importance of the research findings.

In conclusion, to choose the right tone for your writing, consider the intent of your piece, the expectations of the genre, and the needs and preferences of your audience. And don't forget, maintaining a consistent tone is key to ensuring your message is received as intended.

How to Identify Tone in Writing

How do you identify the tone in various texts (or even in your own writing)? What are the key indicators that help you figure out what tone a writing piece is?

Identifying the tone in a piece of writing can be done by focusing on a few key elements:

• Word Choice (Diction): The language an author uses can give you strong clues about the tone. For instance, formal language with lots of technical terms suggests a formal or scholarly tone, while casual language with slang or contractions suggests an informal or conversational tone.
• Sentence Structure (Syntax): Longer, complex sentences often indicate a formal, scholarly, or descriptive tone. Shorter, simpler sentences can suggest a more direct, informal, or urgent tone.
• Punctuation: The use of punctuation can also impact tone. Exclamation marks may suggest excitement, urgency, or even anger. Question marks might indicate confusion, curiosity, or sarcasm. Ellipsis (…) can suggest suspense, uncertainty, or thoughtfulness.
• Figurative Language: The use of metaphors, similes, personification, and other literary devices can help set the tone. For instance, an abundance of colorful metaphors and similes could suggest a dramatic, romantic, or fantastical tone.
• Mood: The emotional atmosphere of the text can give clues to the tone. If the text creates a serious, somber mood, the tone is likely serious or melancholic. If the mood is light-hearted or amusing, the tone could be humorous or whimsical.
• Perspective or Point of View: First-person narratives often adopt a subjective, personal, or reflective tone. Third-person narratives can have a range of tones, but they might lean towards being more objective, descriptive, or dramatic.
• Content: The subject matter itself can often indicate the tone. A text about a tragic event is likely to have a serious, melancholic, or respectful tone. A text about a funny incident will probably have a humorous or light-hearted tone.

By carefully analyzing these elements, you can determine the tone of a text. In your own writing, you can use these indicators to check if you're maintaining the desired tone consistently throughout your work.

Tone Writing Exercise: Identify the tone in each of the following sentences

Let’s do a little writing exercise by identifying the tones of the following example sentences.

• “The participants in the study displayed a significant improvement in their cognitive abilities post intervention.”
• “Hey guys, just popping in to share some cool updates from our team!”
• “The consequences of climate change are dire and demand immediate attention from world leaders.”
• “I told my wife she should embrace her mistakes. She gave me a hug.”
• “Despite the challenges we've faced this year, I'm confident that brighter days are just around the corner.”
• “Given the state of the economy, it seems unlikely that we'll see any significant improvements in the near future.”
• “No mountain is too high to climb if you believe in your ability to reach the summit.”
• “As she stepped onto the cobblestone streets of the ancient city, the echoes of its rich history whispered in her ears.”
• “Oh, you're late again? What a surprise.”
• “The methodology of this research hinges upon a quantitative approach, using statistical analysis to derive meaningful insights from the collected data.”

Give them a try. I’ll share the answers at the end!

Tone Versus Voice in Writing

Tone and voice in writing are related but distinct concepts:

Voice is the unique writing style or personality of the writing that makes it distinct to a particular author. It's a combination of the author's syntax, word choice, rhythm, and other stylistic elements.

Voice tends to remain consistent across different works by the same author, much like how people have consistent speaking voices.

For example, the voice in Ernest Hemingway's work is often described as minimalist and straightforward, while the voice in Virginia Woolf's work is more stream-of-consciousness and introspective.

Tone , on the other hand, refers to the attitude or emotional qualities of the writing. It can change based on the subject matter, the intended audience, and the purpose of the writing.

In the same way that someone's tone of voice can change based on what they're talking about or who they're talking to, the tone of a piece of writing can vary. Using the earlier examples, a work by Hemingway might have a serious, intense tone, while a work by Woolf might have a reflective, introspective tone.

So, while an author's voice remains relatively consistent, the tone they use can change based on the context of the writing.

Tone and voice are two elements of writing that are closely related and often work hand in hand to create a writer's unique style. Here's how they can be used together:

• Consistency: A consistent voice gives your writing a distinctive personality, while a consistent tone helps to set the mood or attitude of your piece. Together, they create a uniform feel to your work that can make your writing instantly recognizable to your readers.
• Audience Engagement: Your voice can engage readers on a fundamental level by giving them a sense of who you are or the perspective from which you're writing. Your tone can then enhance this engagement by setting the mood, whether it's serious, humorous, formal, informal, etc., depending on your audience and the purpose of your writing.
• Clarity of Message: Your voice can express your unique perspective and values, while your tone can help convey your message clearly by fitting the context. For example, a serious tone in an academic research paper or a casual, friendly tone in a personal blog post helps your audience understand your purpose and message.
• Emotional Impact: Voice and tone together can create emotional resonance. A distinctive voice can make readers feel connected to you as a writer, while the tone can evoke specific emotions that align with your content. For example, a melancholic tone in a heartfelt narrative can elicit empathy from the reader, enhancing the emotional impact of your story.
• Versatility: While maintaining a consistent overall voice, you can adjust your tone according to the specific piece you're writing. This can show your versatility as a writer. For example, you may have a generally conversational voice but use a serious tone for an important topic and a humorous tone for a lighter topic.

Remember, your unique combination of voice and tone is part of what sets you apart as a writer. It's worth taking the time to explore and develop both.

The Role of Tone in Different Types of Writing

Just as different audiences require different tones of voice, so does your tone change depending on the audience of your writing. 

Tone in Creative Writing

Tone plays a crucial role in creative writing, shaping the reader's experience and influencing their emotional response to the work. Here are some considerations for how to use tone in creative writing:

• Create Atmosphere: Tone is a powerful tool for creating a specific atmosphere or mood in a story. For example, a suspenseful tone can create a sense of tension and anticipation, while a humorous tone can make a story feel light-hearted and entertaining.
• Character Development: The tone of a character's dialogue and thoughts can reveal a lot about their personality and emotional state. A character might speak in a sarcastic tone, revealing a cynical worldview, or their internal narrative might be melancholic, indicating feelings of sadness or regret.
• Plot Development: The tone can shift with the plot, reflecting changes in the story's circumstances. An initially optimistic tone might become increasingly desperate as a situation worsens, or a serious tone could give way to relief and joy when a conflict is resolved.
• Theme Expression: The overall tone of a story can reinforce its themes. For instance, a dark and somber tone could underscore themes of loss and grief, while a hopeful and inspirational tone could enhance themes of resilience and personal growth.
• Reader Engagement: A well-chosen tone can engage the reader's emotions, making them more invested in the story. A dramatic, high-stakes tone can keep readers on the edge of their seats, while a romantic, sentimental tone can make them swoon.
• Style and Voice: The tone is part of the writer's unique voice and style. The way you blend humor and seriousness, or the balance you strike between formal and informal language, can give your work a distinctive feel.

In creative writing, it's important to ensure that your tone is consistent, unless a change in tone is intentional and serves a specific purpose in your story. An inconsistent or shifting tone can be jarring and confusing for the reader. To check your tone, try reading your work aloud, as this can make shifts in tone more evident.

Tone in Academic Writing

In academic writing, the choice of tone is crucial as it helps to establish credibility and convey information in a clear, unambiguous manner. Here are some aspects to consider about tone in academic writing:

• Formal: Academic writing typically uses a formal tone, which means avoiding colloquialisms, slang, and casual language. This helps to maintain a level of professionalism and seriousness that is appropriate for scholarly work. For instance, instead of saying “experts think this is really bad,” a more formal phrasing would be, “scholars have identified significant concerns regarding this matter.”
• Objective: The tone in academic writing should usually be objective, rather than subjective. This means focusing on facts, evidence, and logical arguments rather than personal opinions or emotions. For example, instead of saying “I believe that climate change is a major issue,” an objective statement would be, “Research indicates that climate change poses substantial environmental risks.”
• Precise: Precision is crucial in academic writing, so the tone should be specific and direct. Avoid vague or ambiguous language that might confuse the reader or obscure the meaning of your argument. For example, instead of saying “several studies,” specify the exact number of studies or name the authors if relevant.
• Respectful: Even when critiquing other scholars' work, it's essential to maintain a respectful tone. This means avoiding harsh or judgmental language and focusing on the intellectual content of the argument rather than personal attacks.
• Unbiased: Strive for an unbiased tone by presenting multiple perspectives on the issue at hand, especially when it's a subject of debate in the field. This shows that you have a comprehensive understanding of the topic and that your conclusions are based on a balanced assessment of the evidence.
• Scholarly: A scholarly tone uses discipline-specific terminology and acknowledges existing research on the topic. However, it's also important to explain any complex or specialized terms for the benefit of readers who may not be familiar with them.

By choosing an appropriate tone, you can ensure that your academic writing is professional, credible, and accessible to your intended audience. Remember, the tone can subtly influence how your readers perceive your work and whether they find your arguments convincing.

Tone in Business Writing

In business writing, your tone should be professional, clear, and respectful. Here are some aspects to consider:

• Professional and Formal: Just like in academic writing, business writing typically uses a professional and formal tone. This ensures that the communication is taken seriously and maintains an air of professionalism. However, remember that “formal” doesn't necessarily mean “stiff” or “impersonal”—a little warmth can make your writing more engaging.
• Clear and Direct: Your tone should also be clear and direct. Ambiguity can lead to misunderstanding, which can have negative consequences in a business setting. Make sure your main points are obvious and not hidden in jargon or overly complex sentences.
• Respectful: Respect is crucial in business communication. Even when addressing difficult topics or delivering bad news, keep your tone courteous and considerate. This fosters a positive business relationship and shows that you value the other party.
• Concise: In the business world, time is often at a premium. Therefore, a concise tone—saying what you need to say as briefly as possible—is often appreciated. This is where the minimalist tone can shine.
• Persuasive: In many situations, such as a sales pitch or a negotiation, a persuasive tone is beneficial. This involves making your points convincingly, showing enthusiasm where appropriate, and using language that motivates the reader to act.
• Neutral: In situations where you're sharing information without trying to persuade or express an opinion, a neutral tone is best. For example, when writing a business report or summarizing meeting minutes, stick to the facts without letting personal bias influence your language.

By adapting your tone based on these guidelines and the specific context, you can ensure your business writing is effective and appropriate.

Tone in Online Writing

Online writing can vary greatly depending on the platform and purpose of the content. However, some common considerations for tone include:

• Conversational and Informal: Online readers often prefer a more conversational, informal tone that mimics everyday speech. This can make your writing feel more personal and relatable. Blogs, social media posts, and personal websites often employ this tone.
• Engaging and Enthusiastic: With so much content available online, an engaging and enthusiastic tone can help grab readers' attention and keep them interested. You can express your passion for a topic, ask questions, or use humor to make your writing more lively and engaging.
• Clear and Direct: Just like in business and academic writing, clarity is key in online writing. Whether you're writing a how-to article, a product description, or a blog post, make your points clearly and directly to help your readers understand your message.
• Descriptive and Vivid: Because online writing often involves storytelling or explaining complex ideas, a descriptive tone can be very effective. Use vivid language and sensory details to help readers visualize what you're talking about.
• Authoritative: If you're writing content that's meant to inform or educate, an authoritative tone can help establish your credibility. This involves demonstrating your knowledge and expertise on the topic, citing reliable sources, and presenting your information in a confident, professional manner.
• Optimistic and Inspirational: Particularly for motivational blogs, self-help articles, or other content meant to inspire, an optimistic tone can be very effective. This involves looking at the positive side of things, encouraging readers, and offering hope.

Remember, the best tone for online writing depends heavily on your audience, purpose, and platform. Always keep your readers in mind, and adapt your tone to suit their needs and expectations.

How to Master Tone

Tone isn't as hard as you think.

If you've ever said something with feeling in your voice or with a certain attitude, you know how it works.

And while mastering the word choice, syntax, and other techniques to use tone effectively can be tricky, just by choosing a tone, being aware of tone in your writing, and making a concerted effort to practice it will add depth and style to your writing, heightening both the meaning and your audiences enjoyment.

Remember, we all have tone. You just need to practice  using  it. Happy writing!

What tone do you find yourself using the most in your writing ? Let us know in the comments .

Here are two writing exercises for you to practice tone.

Exercise 1: Identify the Tone

Using the ten identification examples above, write out the tones for each of the examples. Then use this answer guide to check your work.

• Pessimistic
• Inspirational

How many did you get correctly? Let me know in the comments .

Exercise 2: Choose One Tone and Write

Choose one of the tones above, set a timer for fifteen minutes, then free write in that tone. 

When your time's up, post your practice in the Pro Practice Workshop (and if you’re not a member yet, you can join here ), and share feedback with a few other writers. 

Joe Bunting

Joe Bunting is an author and the leader of The Write Practice community. He is also the author of the new book Crowdsourcing Paris , a real life adventure story set in France. It was a #1 New Release on Amazon. Follow him on Instagram (@jhbunting).

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Formal, Semi-Formal, and Informal English

Download the text as a PDF

Download 500+ English Phrases

Why is it important?

Would you wear this to a job interview? No, because it’s too informal.

Would you wear this to the beach? No, because it’s too formal.

In the same way, using English that is too formal or too informal for the situation can cause a bad impression.

Three levels of formality in English

Formal – Textbooks, official reports, academic articles, essays, business letters, contracts, official speeches

Semi-formal – Day-to-day interaction with colleagues and teachers, popular magazines/books, interviews, when talking with someone in authority or whom you respect

Informal – Interacting with friends, speaking or chatting online

Formal English

1. longer/more complex sentences.

Punctuation, proper grammar, and correct sentence structure are very important. A formal sentence you might see in an academic journal:

Research has shown that learning a second language, in addition to leading to expanded career and social opportunities, can also expand the reasoning capability of the brain, although this finding is disputed by some scientists.

A less formal way to express the same idea:

Learning another language can improve your career and social life. Some people also say it can make you smarter, but others disagree.

2. Larger and less common words

A formal sentence you might see in an economic report:

The economy is currently quite robust; nevertheless, some specialists predict an imminent recession.

A simpler, less formal way to say the same thing:

The economy is very strong right now, but some specialists say we’ll have a recession soon.

Some less formal words and their formal equivalents:

Download a list of more formal/informal words

3. Avoid phrasal verbs

The price went up. The price rose/increased.

The client asked for a contract. The client requested a contract.

The problems have come back. The problems have returned.

We will cut down on spending. We will reduce spending.

4. Avoid contractions

I’m, you’re, can’t, don’t, wasn’t, it’s…

The shipment hasn’t arrived. The shipment has not arrived.

They’re manufactured in China. They are manufactured in China.

He’s the director of marketing. He is the director of marketing.

We’d like to inform you… We would like to inform you…

What about this? – The company’s employees

This is OK to use in formal English because it’s a possessive, NOT a contraction! It means “The employees of the company.”

With possessives, you can use either ‘s or “of the” – but try to avoid using “of the” multiple times in a single phrase:

the terms of the client’s contract NOT: the terms of the contract of the client

5. NO idioms, slang, text speak

Idiom: The software is a piece of cake.

• The software is quite user-friendly.
• The software is extremely easy to use.

Slang: A million bucks in profit.

• A million dollars in profit.

Text speak: Tks & we look 4ward 2 meeting u.

• Thanks, and we look forward to meeting you.

Also avoid shortened words:

The info was incomplete. The information was incomplete.

The results have arrived from the lab. The results have arrived from the laboratory.

fruits and veggies fruits and vegetables

Semi-Formal English

1. phrasal verbs & contractions = ok.

Could you look over this report? look over = review and check for errors

She came up with a great idea. came up with = created, invented, thought of

I’m available on Friday morning. The directors weren’t happy.

2. Some idioms are OK, but avoid slang and text speak

This project is on the back burner. on the back burner = not a priority at the moment

We’re operating in the red. in the red = no money, negative cash flow

Semi-formal (inviting your boss): “Would you like to join me for lunch?” Informal (inviting your best friend): “Hey, wanna grab a bite to eat?”

Semi-formal: “Hello, how are you?” Informal: “Wassup?”

Semi-formal: “The conference was great!” Informal: “It was awesome!” “It was the bomb!”

3. Use polite English

Say “I’d like…” instead of “I want…”

When making requests, use “could you” and “please,” don’t just give commands: Say “Could you please call me later?” and not just “Call me later.”

Another part of polite English is making criticisms and negative comments in an indirect way:

You’re wrong. I’m afraid you’re mistaken.

I disagree. I’m of a different opinion. / I see it differently.

This is terrible work. This could be improved.

I don’t like it. I don’t really care for it. It’s not my cup of tea. I’d prefer…

Informal English

1. shorter, simpler sentences – perfect grammar is not as important.

(So don’t be so nervous about mistakes when speaking!)

“Have you finished your work yet?” –> “Finished your work yet?”

“I’m really liking this book.” (“like” should technically not be in the -ING form here)

“But I don’t think so.”

Starting sentences with “but,” ending sentences with prepositions, using sentence fragments – these are all done in informal spoken English.

2. Expressions/exclamations

• um, uh, like, lemme see… = hesitation, when you need a moment to think before speaking
• I mean… = to clarify
• …you know? = to check if the other person understands
• Gotcha . = I understand
• How come? = Why?
• Yeah right. = a sarcastic way to say “I don’t believe you.”
• I’ll say! = I definitely agree with you
• wow! = surprise
• oops = accident
• yuck = that’s disgusting

3. Phrasal verbs, slang, and idioms are used VERY frequently

This is one reason that watching movies and TV shows in English is difficult… even if you have good vocabulary and grammar! You may not have learned the phrasal verbs, slang, and idioms in your textbook.

Phrasal verb: “I won’t put up with this!” put up with = tolerate

Idiom: “Could you give me a hand ?” give me a hand = help me

Slang: “I aced the test!” aced = got an excellent grade

The Phrasal Verbs in Conversation Course and the English Idioms Course can help you learn these expressions in context!

4. Reductions when speaking (in both semi-formal and informal English)

He’s gonna be angry. gonna = going to

I wanna learn how to ski. wanna = want to

Didja like the movie? didja = did you

We hafta leave now. hafta = have to

I bought apples n grapes. n = and

Courses to help you learn:

Business English Course – Focuses on formal and semi-formal English used in meetings, presentations, interviews, letters and e-mails, and vocabulary for jobs and careers.

Everyday English Speaking Course – Daily situations, socializing, phrases, expressions not found in textbooks, how native English speakers say things in real life.

Phrasal Verbs in Conversation – Teaches phrasal verbs in context, through dialogues, making it easier to learn and understand them. Quizzes and writing exercises help you put the phrasal verbs into practice immediately.

Thanks for attending!

More espresso english lessons:, about the author.

Shayna Oliveira

Shayna Oliveira is the founder of Espresso English, where you can improve your English fast - even if you don’t have much time to study. Millions of students are learning English from her clear, friendly, and practical lessons! Shayna is a CELTA-certified teacher with 10+ years of experience helping English learners become more fluent in her English courses.

How to Write a Formal Essay – Known and Unknown Tips

Formal and informal essay definitions

A formal essay is a type of writing that includes not only essays, but letters, reports, and job applications written in a formal style with the usage of a strong vocabulary. In a formal essay, all rules of punctuation and grammar are observed by essay writers . Essays of this style are specific, focused on facts, and include a standard, template language.

An informal essay is a type of essay written more for enjoyment with the use of vivid expressions and abbreviations. Grammar rules and punctuation are not always strictly observed.

How to write a formal essay with a proper structure

The structure of a formal essay is standard and consists of the following parts:

Title – the name of the essay, reflecting the theme of the narrative. Introduction – 2-4 short sentences that cover the topic of the essay. The main body – 2-3 paragraphs, describing the essence of the work. In them, you need to fully and competently open the topic, give arguments, and argue them. Conclusion – 2-4 sentences summarizing everything that has been said before. In this part, you make a general conclusion on the topic of the essay.

Each of the paragraphs in the main part of the essay begin with an introductory sentence (topic sentence); this is the “introduction” to the paragraph. Subsequent sentences develop and confirm the thought expressed in the topic sentence.

Steps for writing a formal essay

• Choose a topic. Basically, there are two options here: you are assigned a topic by the teacher, or you choose a topic on your own. If you need to come up with your own topic, then find the one that will be the most interesting to you. Of course, it’s a formal essay and, probably, you will not be allowed to write an essay on all enjoyable themes, but, nevertheless, you should like the subject.
• Write a thesis statement. It should be your opinion or claim that presents the main idea of your essay. It should answer the question that you state in your paper. Usually, a thesis statement is included in the first paragraph of your essay – the introduction.
• Write an introduction . How to write a formal essay introduction in the right manner? It should consist of brief information about what you are going to write in the body paragraphs. Don’t forget to include a thesis statement in the last sentence of the introduction. Make this part interesting to grab the reader’s attention and make them read further.
• Write body paragraphs. Each point or idea that you want to present in your essay should be disclosed in a new single paragraph. The first sentence of each body paragraph should be a topic sentence. The body paragraphs should address the thesis statement that you have presented in the introduction.
• Write a conclusion. Don’t include any new information in this section. You should show that the thesis statement was proven fully. If you look at the introduction that you have composed, it will be easier for you to write a conclusion.

Formal essay example

If you have to write a formal essay, the first thing you should do is read through our sample on the vision of Seoul. In case you don’t know how to start writing, an example of an essay is what you need. The more samples you read, the more understanding of how you need to complete your own paper you will have. So, check out the example of our college essay writer to get some useful ideas.

The Vision of Seoul

Seoul as we know it now is a product of many historical changes of the past. Ever since the rule of the Joseon Dynasty, Seoul remains the capital and the hub of South Korea. Many architectural miracles can be found on the streets of this city narrating its history. Even its dynamic advancement in the financial, social, and engineering spheres that can be seen from the exponentially growing skyline cannot conceal the cultural property scattered through the metropolis. Enveloped by nature, Seoul combines scenic landscapes encircled by mountains, rivers, and forests with high-tech elements that could only be imagined recently in science fiction literature. The duality of new and old, artificial and natural, and modern and traditional makes it a one-of-a-kind location and catch the eye of the outside world.

The location of the most important city in the country was not chosen spontaneously. The spot was picked according to the tradition of feng shui that Joseon rulers were adhering to. This principle states that a place should be organized according to the flow of energy. The area encircled by the wonders of nature was a perfect location to settle (Seoul Architecture Guide 22). The traditionalism and closed off condition of the country experienced a change after the beginning of the Empire of Korea. General Westernization had begun with the new foreign policy which opened it for trade and other relations with Europe and the United States. Economy, law, education, the military system, and many other frameworks were modified to fit in with the new counterparts (Seoul Architecture Guide 24). However, the remains of the past are still evident as, for example, some parts of the Hanyangdoseong, or Seoul City Wall, that encircled the city earlier still stand to reflect the heritage.

Not long after, Korea was occupied by Japanese forces. This period brought many changes that helped the country to advance, but also played a role in oppressing cultural peculiarities and the Korean language. The transformation of Seoul included the improvement of the transport system and adaptation to a bigger population ( Seoul Architecture Guide 25). These changes led to the extension of the banks of the Hangang and swift reconstruction of the surrounding districts. The scenery of the biggest river in Seoul has become one of the most popular destinations for citizens and tourists alike. The metropolis as we see it now is the result of its fast capability to adjust and cater to the needs of its population. Growing numbers of the city residents had increased the differences between the groups. It came to the point where metropolitan inhabitants mixed with the farmers and other types of rural populations, creating a special cultural mix specific to Seoul.

Even when Korea was closed off, the impact of its neighbors, mainly China and Japan, was immense on the culture and the spoken and written language. However, after the start of the open policy, a more diversified population was at the heart of Korea. Their traditions and beliefs shaped the Korean culture as we know it now. Language is a good reflection of such developments. One of the major events for the Korean language was a start of the official usage of Hangul instead of Chinese characters (Sang-Hun and Torchia 6). This event had helped in distinguishing it as a separate and independent member of the Asian languages. Even with the new type of writing, a prominent feature of their language that remains is the use of idioms. They reflect the gradual development of some significant events in the history. After the years of famine, the topic of food is a frequent subject in conversation (Sang-Hun and Torchia 10). To ask if a person had eaten was a genuine worry that now has become a standard greeting with a polite concern. The customs live on in the society, although they get changed due to the external factors that the country experiences. Same as how the rising population affected the features of culture, living conditions were also influenced.

The overpopulation problem was resolved almost instantaneously. New areas were restructured and used to house the assorted selection of the new city residents. One of the most popular recently developed regions that many people are aware of is Gangnam. The seventies were a booming period for Seoul reconstruction; with the new district standing tall, the city became as we can see it now, divided into north (Gangbuk) and south (Gangnam) areas ( Seoul Architecture Guide 27). Today, Samseong-Dong is one of the most esteemed and affluent locations in Gangnam and the whole of Seoul; business, leisure, and housing estates are all available there. With a heap of high-end stores, prestigious hotels and restaurants, and extravagant night clubs, it is a significant spot that shows the development of the city (Marshall). The rapid transformation of the territories had created a town like no other. Even though its history as a capital began in the fourteenth century, it is filled with modern technology and does not stop even now. Improvement is one of the key principles followed in the process. This is the reason why Seoul is so filled with parks.

Having to live in a metropolitan city like Seoul, people get tired of the constant buzzing of the millions of others that surround them every day on the way to work, eat, relax, or sleep. The exhaust fumes resulting from the high levels of gas pollution is an everyday occurrence for Seoulites, which makes them wear masks. In order to escape the troubles, the usual alternative is an evening spent in nature (Marshall). Due to the beneficial situation, the city is enclosed by mountains, forests, and rivers. In case a traveler is feeling as to get on with their inner state and relax outdoors, the opportunities are multiple. However, there are also many variants for those who do not want to waste time on the trip; the amount of parks is enormous and increases as time goes by. The choice can be rather hard because of the surprising number of them. The nature in Seoul is worth a separate mention due to the way that the city takes care of its condition. When taking a look at the map of the city, green patches can be seen all over it, constituting a big part of the Seoulite life.

Seoul is a one-of-a-kind city. Everything is different about it for the Western onlookers. Even though Koreans have experienced fascination with Western culture, the increasing interest in the unique fusion of its original features amalgamated with traditions is much closer to their ideals. However, underneath the novelty and pursuit of the different, the soul of the old Seoul can be spotted. With antique architecture and a distinct mood, this city is a perfect example of advancement in everything without losing identity.

Works Cited

Marshall, Colin. “An Urbanist’s Tour of South Korea: A Glimpse into the Future of World Cities.” The Guardian, 2018, https://www.theguardian.com/cities/2014/jul/14/an-urbanists-tour-of-south-korea-a-glimpse-into-the-future-of-world-cities. Accessed 21 Aug. 2018. Sang-Hun, Choe, and Christopher Torchia. Looking for a Mr. Kim in Seoul. Master Communications, Inc., 2007. Seoul Architecture Guide . 길잡이미디어, 2015.

Differences between formal and informal essays

If you compare two essays that are identical in content, but written in different styles, then the informal one will be shorter. Do you know why? Because the formal style often involves the use of longer words. Unlike the informal style, phrasal verbs are not used in the formal style, except those that can not be replaced by a longer equivalent. The same should be done with nouns: if you have a choice between a simplified word and it’s longer, technical variant when writing a formal essay, choose the longer one.

• The use of passive voice

In the informal style for writing essays, the use of active voice prevails over the use of passive. Informal essays are more personalized, while formal essays speak about facts.

• Appeals and stereotypes

A characteristic feature of the informal style is a first-person appeal, with the use of “I.” An informal style makes it possible to improvise, and a formal style is more structured with a particular template. Typical for the formal style is the use of the pronoun “we.”

• Slang expressions

Slang expressions are not used in the formal style. The same goes for most idiomatic expressions. Formal style uses the language of specifics and a formal vocabulary, so the use of slang is unacceptable.

• Abbreviations

An informal style, along with slang expressions, allows the use of abbreviated forms of verbs “to be,” “have,” “has,” “would,” “will,” and others as well: “I’m,” “we’ve,” “he’s,” and so on. In the formal style, no abbreviations are ever used, as all forms must be written completely: “I am,” “we have,” “he is,” “they will,” “she would,” and so on.

• Specific appeals and impersonal structures

Formal essays are impersonal, and are not addressed to anyone. Imperative constructions in formal essays are replaced by passive ones.

As you can see, formal and informal styles are radically different from each other. Thus, when starting to write a formal or informal essay, remember the differences in the formatting, and follow the vocabulary, grammar, and other language tools so that your essay maintains one consistent style when you write my college essay .

How to write a formal letter essay: phrases to use

The peculiarity of writing a formal essay is that it is necessary to use certain common phrases. And in this article, more complex formal expressions are collected, which are used mainly in formal essays and allow you to get a high grade. Let’s look at them. Let’s start with the phrases, with which you can:

• Express disagreement with a given topic or some statement. “It would seem that …”
• Contest the point of view or statement. “It could be argued that …”
• Give an additional argument in favor of your opinion. “This supports the idea that …”
• Express partial agreement with this or that statement. “It must be acknowledged that
• …”Summarize everything that you wrote about earlier. “In view of all that has been mentioned so far, one may suppose that …”

We examined various formal phrases that you can use to express your opinion in an essay. Reading through the next section you will learn how to express your opinion if you have already substantiated it. To make the text structured and logical, it is important to first give arguments and evidence, and then express your point of view. Below you will find phrases with which you can do it.

– “ This suggests that …” Instead of “this,” it is possible to give the results of the conducted studies. For example, data from surveys of public opinion (a survey) or statistics (statistical evidence). – “This proves that …” – “It leads to the conclusion that …” – “It can thus be suggested/assumed that …” – “It follows from the above that …”

Knowledge of formal expressions is useful not only when writing academic essays and passing exams, but also in many other life situations. After all, sometimes simple phrases and a vulgar style are unacceptable, and their use can spoil the opinion about you.

Review and editing of a formal essay

It is very important to reread an essay several times after finishing it, even if you do not have to correct much. If you feel that you can’t find all of your mistakes (finding errors in your own text is more difficult), read the text to an outsider. Getting a friend’s help, especially if he or she is a linguist, allows you to identify a significant percentage of poorly constructed sentences, as well as many grammatical and logical errors. You can also check your paper via AI essay detector to make sure all of your sentences seem like human written and you don’t overuse passive voice in writing.

Note: you can dictate an essay to a sound recorder and listen to it. Often, in this way, it is possible to detect the inconsistency of grammatical constructions or inconsistencies in the logical course of things. Be sure to use spelling in a text editor, but do not forget to read the text yourself. For example, Microsoft Word sometimes misses curious mistakes that can greatly spoil the impression of your essay.

If you are not sure about something, look in the dictionary. And one more useful trick: before you finish the work, put it off for a couple of hours (even better, for a day), then return to it with a fresh look. This is another reason why you should start writing essays in advance, having enough time in reserve.

Formal essay writing will be much easier for you if you use our guide as your helper. Take advantage of our tips and recommendations and you will be able to write a quality paper. You will be able to write a great essay if you use not only a guide, but the samples presented on our blog. Pay for essay and improve your writing skills with our help!

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Bilateral Security Agreement Between the United   States of America and   Ukraine

The United States of America and Ukraine (hereinafter, the “Parties”):

Underscoring their shared commitment to a Europe that is whole, free, and at peace;

Affirming that the security of Ukraine is integral to the security of the Euro-Atlantic region;

Recognizing the need to preserve and promote Ukraine’s sovereignty, democracy, and capacity to deter and respond to current and future external threats;

Affirming their desire to expand their defense and security cooperation and their trade and investment ties, and to deepen the overall friendly relations between them;

Building on the existing security partnership with Ukraine facilitated under the Strategic Defense Framework between the United States Department of Defense and the Ministry of Defense of Ukraine, signed August 31, 2021, and the U.S.-Ukraine Charter on Strategic Partnership, signed November 10, 2021;

Recalling longstanding security cooperation between the Parties and the United States’ provision of military and security assistance, supporting Ukraine with the arms, equipment, and training necessary to defend itself against Russia’s aggression;

Welcoming Ukraine’s efforts to attain a just and sustainable peace and emphasizing the Parties’ commitment to seeking a just end to the war, founded on the principles of the United Nations (UN) Charter and a respect for the sovereignty, independence, and territorial integrity of Ukraine within its internationally recognized borders, extending to its territorial waters, and recognizing Ukraine’s inherent right of self-defense as enshrined in Article 51 of the UN Charter;

Reaffirming that Ukraine’s future is in the North Atlantic Treaty Organization (NATO); reiterating their support for the declaration of Allies at the 2023 Vilnius Summit that Allies will be in a position to extend an invitation to Ukraine to join the Alliance when Allies agree and conditions are met emphasizing the importance of its deepening integration into the Euro-Atlantic community; and underlining the centrality of reform to support and strengthen Ukraine’s defense, prosperity, recovery, rule of law, and democracy;

Emphasizing the importance of holding Russia to account for its aggression against Ukraine, including by supporting Ukraine in seeking compensation for the damage, loss, and injury resulting from Russia’s aggression, such as support envisaged by the Statute of the Register of Damage Caused by the Aggression of the Russian Federation against Ukraine and holding accountable those responsible for war crimes and other international crimes committed in or against Ukraine, consistent with international law;

Highlighting the United States’ ongoing efforts to use sanctions and export controls to increase the costs to Russia for its aggression against Ukraine and to work with its partners to explore all possible avenues by which immobilized Russian sovereign assets could be made use of to support Ukraine, consistent with domestic and international law; and

Upholding the shared commitments made under the Joint Declaration of Support for Ukraine on July 12, 2023 (hereinafter “Joint Declaration of 2023”);

Have agreed to the following:

Article I:  Principles of Cooperation

This Agreement is based on the following principles and beliefs shared by the Parties:

• Cooperation between the Parties is based on the principle of full respect for the independence and sovereignty of each of the Parties, and full respect for obligations of the Parties under international law and for the purposes and principles of the UN Charter.
• Cooperation between the Parties is enhanced by their shared commitment to democracy, the rule of law, human rights, transparency, and accountability.
• Cooperation between the Parties is intended to bolster Euro-Atlantic security, stability, and prosperity by enhancing deterrence and defense integration and interoperability.

Article II:  Defense and Security Cooperation

The Parties’ cooperation in the areas of defense and security is based on their shared commitment to stability and peace in Europe.

It is the policy of the Parties to work together to help deter and confront any future aggression against the territorial integrity of either Party.  The security-related commitments in this Agreement are intended to support Ukraine’s efforts to win today’s war and deter future Russian military aggression.  It is the policy of the United States to assist Ukraine in maintaining a credible defense and deterrence capability.

Any future aggression or threat of aggression against the sovereignty, independence, and territorial integrity of either Party would be a matter of grave concern to the other Party.

In the event of future armed attack or threat of armed attack against Ukraine, the Parties shall, at the request of either Party and in accordance with their respective laws, immediately meet, where possible within 24 hours, at the most senior levels to determine appropriate next steps and additional defense needs.  The Parties may mutually decide to develop and implement additional appropriate defense and deterrent responses, including in the economic, military, and/or political realms.  Such responses may include the imposition of economic and other costs on the aggressor state through steps that may include, among other things, potential sanctions or export controls.  The Parties stand ready to share available and appropriate information and intelligence immediately in response to such an event, and to consult with signatory countries of the Joint Declaration of 2023 on additional, joint responses.

In order to further strengthen the security of the Parties and stability in Europe, and to deter threats against them, the Parties agree:

• To further implementation of existing security agreements and arrangements, including those concerning research and development, science and technology cooperation, manufacturing of defense products, the protection of classified defense information, and end-use monitoring.
• To meet on a regular basis to further mutual awareness of emerging threats, with a view to working towards enhancing the integration of defensive systems and deterrent capacities of the Parties across all domains, and furthering Ukraine’s interoperability with NATO.
• To further bolster their defense and security cooperation as a means of building a Ukrainian future force that maintains a credible defense and deterrence capability, which may include:
• Training and military education programs;
• Provision of defense articles and services;
• Combined military maneuvers and exercises;
• Increased defense industrial cooperation consistent with applicable agreements and arrangements between the Parties;
• Continued joint planning to confront threats to the Parties, including guiding principles, respective rules of engagement, and command and control, as appropriate;
• Cooperation to promote cybersecurity and protection of critical infrastructure;
• Cooperation to develop Ukraine’s capabilities to counter Russian and any other propaganda and disinformation;

h)  Cooperation to promote regional peace and security in the Black Sea;

i)   Cooperation to support unexploded ordnance removal and demining; and

j)   Other cooperation as may be mutually decided upon by the Parties.

• To coordinate on a regular basis – and no less than annually – on military and defense matters, including defense industrial base development.  This coordination shall include a particular focus on combined efforts to deter and confront threats of aggression against Ukraine.

The Parties agree to advance the appropriate sharing of intelligence and to promote enhanced cooperation between their intelligence services, with the scope and procedure of cooperation determined by their respective entities responsible for intelligence and security.  The United States intends to assist with capacity building for Ukraine’s intelligence institutions, including with respect to counterintelligence capabilities.

Each Party reaffirms its commitments to comply with its obligations under international law, including the law of armed conflict.

It is the policy of the United States to support providing sustainable levels of security assistance for Ukraine in support of the objectives outlined in the Bilateral Security Agreement and associated implementation arrangements.  To this end, the United States intends to seek from the United States Congress appropriation of funds to help sustain a Ukrainian credible defense and deterrent capability, in war and peace.

Article III:  Cooperation on Economic Recovery and Reform

Recalling the trade and investment agreements and arrangements in place between the Parties, the Parties intend to cooperate to:

• Seek opportunities to provide technical assistance and build capacity to support Ukraine’s economic needs stemming from Russia’s war of aggression.
• Support recovery efforts to strengthen Ukraine’s economic stability and resilience, including by supporting Ukraine’s energy security and its vision of a modern, cleaner, more decentralized energy system that is integrated with Europe.
• Strengthen the resilience and security of Ukraine’s civilian nuclear energy sector, cognizant of their collaboration under the September 21, 2023, Memorandum of Understanding between the Government of Ukraine and the Government of the United States regarding Collaboration on Ukrainian Energy System Resilience.
• Identify strategic investment opportunities that mutually benefit the Parties, and encourage the development of projects, including those that can attract private and public investment in Ukraine, that support Ukrainian and American economic development and partnership, such as in the areas of defense production and infrastructure.
• Continue support for implementation of Ukraine’s effective reform agenda, including strengthened good governance, anti-corruption, respect for human rights, and rule of law necessary to advance towards its Euro-Atlantic aspirations.

Article IV:  Institutional Reforms to Advance Euro – Atlantic Integration

The Parties shall cooperate to advance Ukraine’s democratic, economic, defense, and security institutions in order to advance Ukraine’s Euro-Atlantic integration and modernization according to European Union (EU) and NATO democratic principles and standards, and to prioritize NATO’s shared values and the interoperability of Ukraine’s security and defense forces.

The Parties shall cooperate to advance Ukraine’s implementation of reforms to its democratic, economic, defense, and security institutions in line with its EU accession goals, NATO adapted Annual National Program priorities, and obligations and commitments under agreements and arrangements with the International Monetary Fund. 

Accordingly, among other reforms, Ukraine shall undertake efforts towards:

• Strengthening Ukrainian justice sector reform to promote the independence and integrity of the judiciary;
• Implementing robust anti-corruption measures, including strengthening all independent state anti-corruption institutions such as the Specialized Anti-Corruption Prosecutor and the National Anti-Corruption Bureau of Ukraine;
• Implementing reforms in law enforcement, security, tax, and customs institutions to resolve jurisdictional issues, and to improve transparency and accountability and strengthen the rule of law;
• Bolstering corporate governance to meet Organization for Economic Cooperation and Development principles in state-owned and defense enterprises to encourage foreign investor confidence and investment;
• Adopting NATO standards of transparency, accountability, and competition in the management and oversight of security and procurement policy and practice;
• Transforming defense planning and resource management systems to increase transparency, improve efficiency, and increase interoperability with NATO;
• Reorganizing command and control structures in accordance with NATO principles to increase interoperability and ensure effective civilian oversight; and
• Modernizing defense human resource management and military education systems to align with NATO principles and standards.

The Parties reaffirm their support for Ukraine’s right to choose its own security arrangements.  The United States reaffirms that Ukraine’s future is in NATO.

Article V:  Just Peace

The Parties recognize that Ukraine will not be secure until its sovereignty and territorial integrity are fully restored through a just peace that respects Ukraine’s rights under international law, including the UN Charter.  The Parties therefore shall cooperate to advance a just and lasting peace that has broad global support.  The United States welcomes Ukraine’s ongoing efforts, including through Ukraine’s Peace Formula, to engage the international community in establishing the principles of a just and sustainable peace.

Article VI:  Annexes and Implementing Arrangements

The Parties may enter into further agreements or arrangements as necessary and appropriate to implement this Agreement.

The Parties intend that cooperation in the specific areas described in Articles II and III, including support for Ukraine’s Armed Forces and other security and defense forces, be implemented in accordance with the provisions of the attached annex and with any separate implementing arrangements entered into by the Parties.

Article VII:  Disputes and Implementation

• Any divergence in views or disputes regarding the interpretation or application of this Agreement shall be resolved only through consultation between the Parties and shall not be referred to any national or international court, tribunal, or other similar body, or any third party for settlement.
• All cooperation and activities under this Agreement shall be carried out in accordance with the respective domestic laws of the Parties and shall be subject to the availability of funds.
• The Parties intend for this Agreement to reinforce other agreements and arrangements that exist between the Parties.  The Parties shall implement this Agreement in a manner consistent with those other agreements, and taking into account those other arrangements.

Article VIII:  Amendment

This Agreement may be amended and supplemented through mutual written agreement of the Parties.

Article IX:  Entry Into Force

This Agreement shall enter into force upon signature by both Parties.  This Agreement shall remain in force 10 years from entry into force and may be extended by mutual written agreement of the Parties.

Article X:  Registration With the United Nations

The Parties intend to register this Agreement with the United Nations in accordance with Article 102 of the UN Charter within 60 days of its entry into force.

Article XI:   Termination

Either Party may terminate this Agreement by providing a written notification through diplomatic channels to the other Party of its intent to terminate this Agreement.  The termination shall take effect 6 months after the date of such notification.

In this regard, although a Party may terminate this Agreement, any implementing agreement or arrangement entered into between the Parties consistent with the terms of this Agreement shall continue to remain in effect under its own terms, unless otherwise specified in the terms of the specific implementing agreement or arrangement.

The Parties recognize this Agreement as supporting a bridge to Ukraine’s eventual membership in the NATO Alliance.

In the event that Ukraine becomes a member of NATO, the Parties shall meet and confer on the future status of this Agreement.

Done at Puglia, Italy, this 13th day of June, 2024, in two originals in the English language, being an authentic version of the Agreement.  A Ukrainian language version of the Agreement shall be prepared, which shall be considered equally authentic upon an exchange of diplomatic notes between the Parties confirming that the Ukrainian version of the Agreement attached to the notes conforms with the signed English version of the Agreement.  Thereafter, in the event of divergence or ambiguity between the two language texts, the English version shall prevail.

FOR THE UNITED STATES OF AMERICA:                        FOR UKRAINE:

_________________________                                       _________________________

JOSEPH R. BIDEN JR.                                                          VOLODYMYR ZELENSKYY

President of the United States of America                        President of Ukraine                                

Annex to the Bilateral Security Agreement

Between the United States of America and Ukraine

Pursuant to Article VI of the Bilateral Security Agreement Between the United States of America and Ukraine (Agreement) and in implementation of the provisions of Articles II and III of the Agreement,

The United States of America (United States) and Ukraine (together, Participants or both sides) have reached the following understandings:

Implementation of Article II:  Defense and Security Cooperation

The United States reaffirms its unwavering support for Ukraine’s defense of its sovereignty and territorial integrity within its internationally recognized borders.  To ensure Ukraine’s security, both sides recognize Ukraine needs a significant military force, robust capabilities, and sustained investments in its defense industrial base that are consistent with North Atlantic Treaty Organization (NATO) standards.  The United States intends to provide long-term materiel, training and advising, sustainment, intelligence, security, defense industrial, institutional, and other support to develop Ukrainian security and defense forces that are capable of defending a sovereign, independent, democratic Ukraine and deterring future aggression.

Ukraine deeply appreciates the significant assistance the United States has provided since the beginning of Russia’s full-scale invasion.  In addition to United States bilateral support, both sides acknowledge the critical and substantial contributions of the security assistance that other partner nations intend to provide Ukraine and the need for coordination among Ukraine’s partners to synchronize support and appropriately share the responsibility for meeting shared goals.  Both sides also recognize the need for Ukraine’s security and defense forces to be sustainable over time, and expect Ukraine to gradually assume responsibility for an increasing share of its defense needs.

To implement this annex, the Participants intend to consult on security and defense forces requirements through channels such as the U.S.-Ukraine Bilateral Defense Consultations process to ensure Ukraine adopts a Western-based military standard, interoperable with NATO.  Security assistance requests are expected to be evaluated for sustainability, alignment with a jointly understood future force structure, effectiveness in meeting defense objectives, and complementarity with assistance from other allies and partners.

A.   Ukraine’s Future Force Capabilities

The United States commits to support Ukraine in developing a modern, NATO-interoperable force that can credibly deter and, if necessary, defend against future aggression.  Ukraine’s future force is expected to rely on both modern and legacy equipment.  To support the sustainability of Ukraine’s security and defense forces, both sides intend to standardize equipment across its formations.

The United States intends to support Ukraine’s military strength and the development and transformation of its military capabilities across the full spectrum of combat functions through the supply of weapons, equipment, training, and other assistance, in coordination with partners, including in the following domains:

• Air and Missile Defense :  Building upon the range of air defense capabilities that the United States has provided to date, including the Patriot system, the United States commits to support Ukraine’s development of a layered, integrated air and missile defense system.  Both sides intend to pursue further steps to transition to a modern air defense architecture for Ukraine over time, with associated radars, interceptors, and support equipment across the spectrum of tactical- to strategic-level capabilities.
• Fires :  The United States commits to support Ukraine’s development of a joint fires capability, to include the acquisition of ground-based systems, munitions, and targeting capabilities to employ indirect and long-range fires, as well as unmanned aerial systems.  Both sides intend to pursue the procurement of stockpiles of ammunition for Ukraine’s use, in coordination with allies and partners, while developing Ukraine’s domestic ammunition production capacity.
• Ground Maneuver :  The United States commits to support Ukraine’s development of movement and maneuver doctrine and capabilities, to include sustainment of legacy armored, mechanized, and motorized capabilities, and to work with allies and partners to support the acquisition of modern platforms to support Ukraine’s maneuver force requirements.
• Air :  The United States commits to coordinate with Ukraine, and work principally through an allied consortium, on the modernization of Ukraine’s Air Force, including working toward procurement of squadrons of modern fighter aircraft, sustainment, armament, and associated training to support fourth generation fighter capability (including, but not limited to, F-16 multi-role aircraft), as well as other air domain capabilities such as transport and intelligence, surveillance, and reconnaissance platforms (including unmanned).
• Maritime :  The United States, in coordination with allies and partners, commits to support the improvement of Ukraine’s capacity to defend its territorial waters and promote Black Sea regional security through capabilities that could include coastal defense systems; maritime domain awareness; unmanned systems; and surface vessels, including patrol and riverine craft, naval firepower, maritime mine countermeasures, and other weapons that will help strengthen maritime security in the Black and Azov Seas and help Ukraine exercise sovereignty over its territorial seas and sovereign rights and jurisdiction in its exclusive economic zone.
• Cybersecurity and Critical Infrastructure Protection :  The United States commits to support Ukraine’s capacity to increase the cybersecurity and protection of its critical infrastructure and government information resources, including by strengthening its cyber defenses against malicious cyber activities by Russia and other hostile state and non-state actors.  Both sides commit to work together to improve Ukraine’s ability to detect and remediate intrusions by malicious actors, including through technical assistance from the United States.  The United States intends to assist Ukraine to improve the cyber resilience of its critical infrastructure, especially energy facilities, against aerial strikes, and to support the quick restoration of destroyed infrastructure, including by providing material and technical assistance.
• Command and Control :  The United States commits to support Ukraine’s development of command and control capability through both materiel and non-materiel support.  Both sides recognize that incorporating NATO-interoperable communications systems, doctrine, and organization are needed to improve sensing, early warning, and timely resource allocation for Ukraine’s combat operations.
• Sustainment :  The United States, in coordination with allies and partners, commits to support Ukraine’s capacity to sustain and independently support its forces over the long term, maximizing its operational freedom of action.  Such efforts could include support to logistics, personnel services, and health service support, in line with Western force generation models.

The United States and Ukraine intend to collaborate on force development through a range of multi-national capability coalitions, including through air force and artillery coalitions co-led by the United States.

The United States additionally commits to consideration of support for Ukraine’s civiliandefense forces, which are critical components of Ukraine’s overall defense.  The United States and Ukraine commit to deepening partnerships between national guard and border security services.

In furtherance of Article II of the Agreement, in the event of future armed attack or the threat of armed attack against Ukraine, the United States, at the request of the Government of Ukraine and in consultation with allies and partners, intends to coordinate on the potential need to rapidly increase the scope or scale of United States security assistance to Ukraine, including potentially the provision of additional weapon systems and equipment, and other materiel, as well as the exchange of information with Ukraine.

B.  Training and Exercises

The United States intends to pursue a long-term training program for the Ukrainian Armed Forces and other security and defense forces throughout the term of this annex.  The United States plans to expand its capacity to provide both individual and collective training, and to coordinate with allies and partners to ensure complementarity of training programs.  The United States intends to incorporate Ukrainian trainers and subject matter experts into the program, promote institutionalization of Western training practices and doctrine, and create the conditions for the transition of training efforts to Ukrainian territory and Ukrainian service members.

Training is intended to be supported by an extensive exercise program to build interoperability.  The United States plans to invite Ukrainian security and defense forces to join United States exercises and to support Ukrainian participation in multilateral exercises when appropriate.

The United States intends to consider opportunities for training Ukrainian service members in the United States as appropriate.

If and when security conditions allow, both sides plan to consult on possible training and exercise programs in Ukraine.

In line with this training, Ukraine commits to incorporating standard NATO doctrine and combined arms concepts at all echelons of its security and defense forces, and to ensuring the proper employment and sustainment of new capabilities.

The United States supports enabling increased Ukrainian attendance at Department of Defense (DOD) institutions of professional military education, including through the International Military Education and Training program.

C.  Defense Industrial Base Development Cooperation

Both sides recognize that the recovery of Ukraine’s economy and industry would support Ukraine’s ability to shoulder more of the material and financial burdens of its defense over time.  The United States commits to work with allies and partners to support Ukraine’s economic recovery and bolster Ukraine’s defense industrial base, including through cooperative defense research and development.  Ukraine commits to developing and reforming its defense industry to support and sustain the needs of its security and defense forces.

Both sides intend to engage with international partners and their respective defense industries to support increased Ukrainian production over the long term of necessary armaments, ammunition, and equipment, supporting Ukraine’s development of a level of readiness for and deterrence against future aggression.  The United States intends to work with Ukraine to enable Ukrainian entities to repair key systems and produce parts to facilitate efficient repair through the provision of raw materials and technical expertise, financing, and licensing for technology transfer.  The United States intends to support Ukraine in solving challenges, including in the supply of critical materials and components needed for weapons, military equipment, and munitions manufacturing.

Both sides commit to implementing the Statement of Intent on Co-production and Technical Data Exchange, signed December 6, 2023, at the United States-Ukraine Defense Industrial Base Conference in Washington, D.C., working to increase cooperation between the United States and Ukraine and facilitating the movement of investment deals more quickly through systems.

Ukraine commits to strengthen foreign direct investment controls based on national security considerations.

The Participants intend to seek private industry partnerships in key priority areas of defense production, including but not limited to the manufacturing of air defense systems and supporting munitions, artillery ammunition of multiple calibers, supporting barrels and other components, and manufacturing of unmanned aerial vehicles. 

The United States intends to facilitate United States-Ukraine defense industrial cooperation, including codevelopment, coproduction, and supply of Ukraine’s defense industrial base requirements.

Ukraine commits to continuing its reform of state defense conglomerate JSC Ukrainian Defense Industry to align with international business best practices and Organization for Economic Cooperation and Development standards.

Both sides commit to implement their Research, Development, Testing, and Evaluation Agreement.

D.  End Use Monitoring/Accountability

The United States reaffirms its commitment to work with allies and partners to facilitate international coordination to mitigate the risk of diversion of advanced conventional weapons through the U.S. Plan to Counter Illicit Diversion of Certain Advanced Conventional Weapons in Eastern Europe.  This includes supporting Ukrainian, allied, and partner efforts to conduct end-use monitoring.  To implement Article II of the Agreement, Ukraine further reaffirms its commitment to ensuring the security of United States-provided defense articles and technology in accordance with DOD’s Golden Sentry enhanced end-use monitoring (EEUM) requirements.

This includes:

• Providing timely and comprehensive expenditure and loss reports for all EEUM items on at least a quarterly basis;
• Continuing to afford United States DOD personnel maximum access and transparency in support of EEUM verification activities, including site visits to Ukrainian weapons depots, as appropriate, and full visibility into Ukrainian logistics management platforms; and
• Fully implementing the concept of operations for the use of handheld scanning devices to self-report EEUM inventories at locations where United States personnel are unable to travel.

As security conditions allow, Ukraine further commits to:

• Conducting a comprehensive inventory of all remaining EEUM items in Ukraine’s possession;
• Providing DOD with access to military installations across Ukraine at which EEUM items are stored, to allow for the resumption of all in-person verification activities; and
• Supporting future EEUM requirements the United States may identify to maintain reasonable assurances of the security of advanced conventional weapons in a postwar environment.

The Participants intend to continue the exchange of information on threats related to illicit arms proliferation.

E.  Unexploded Ordnance Removal and Demining

The United States intends to coordinate with international partners to support unexploded ordnance removal and demining assistance in affected regions in Ukraine, encompassing both humanitarian and combat demining efforts.  This support may include assisting civilian populations affected by landmines, explosive remnants of war, and the hazardous effects of unexploded ordnance, through developing Ukraine’s domestic capacity for humanitarian demining, land-based and underwater explosive ordnance disposal, and physical security and stockpile management of conventional munitions.

Both sides recognize the importance of a coordinated and robust demining program to Ukraine’s long-term recovery potential, due to the contamination of Ukraine’s territory with explosive ordnance as a result of Russia’s war.

F.   Other Areas of Security and Defense Cooperation

The Participants intend to deepen their close cooperation on additional areas of mutual concern, in support of their national security and to enhance Ukraine’s overall interoperability with NATO and other relevant international security bodies.  These additional areas include but are not limited to countering disinformation and malign influence campaigns; counterterrorism efforts against international terrorist organizations; arms control; the nonproliferation of weapons of mass destruction; and cooperation to strengthen resilience against chemical, biological, radiological, and nuclear risks.

The Participants intend to further develop their intelligence cooperation through information sharing, education, training, experience exchanges, and other forms of cooperation as appropriate.

Implementation of Article III:  Cooperation on Economic Recovery and Reform

A.   Accountability

The Participants reaffirm their commitment to holding the Russian Federation to account for its actions in Ukraine, including damage, loss, and injury causedto individuals and entities, as well as to the state of Ukraine, as a result of Russia’s internationally wrongful acts in or against Ukraine, including its aggression in violation of the UN Charter. 

The Participants intend to seek to hold accountable those responsible for war crimes and other international crimes committed in or against Ukraine, consistent with international law, and to support the full and fair investigation of alleged international crimes through independent, effective, and robust legal mechanisms.

The United States intends to support Ukraine in seeking the immediate release and return of all unlawfully detained and forcibly transferred civilians, primarily Ukrainian children, and to contribute to international efforts to hold accountable, consistent with international law, those responsible for the illegal deportation and displacement of Ukrainian civilians.

B.   Immobilization of Russian Sovereign Assets  

The United States intends to hold Russian sovereign assets in United States jurisdiction immobilized until Russia pays for the damage it has caused to Ukraine.  The United States, working with its partners, intends to explore all possible avenues by which immobilized Russian sovereign assets could be made use of to support Ukraine, consistent with domestic and international law.

C.   Sanctions Actions

The Participants recognize the value of sanctions in raising the cost of Russia’s war of aggression, degrading Russia’s sources of revenue, and impeding Russia’s effort to build its capability for aggression, including by restricting the Russian Federation’s access to the finance, goods, technology, and services it is utilizing in its aggression. 

The Participants intend to continue to work to ensure that the costs to Russia for its aggression continue to rise, including through sanctions and export controls.

Final Provisions

A.   Periodic Review

The United States and Ukraine commit to periodic, high-level review of the cooperation described in this annex.  The United States supports the use of existing mechanisms, such as the Strategic Partnership Dialogue, Bilateral Defense Consultations, and other bilateral engagements, to track regular progress.  Both sides support engagements at higher levels once every 12-18 months dedicated to reviewing joint progress of this annex as a whole, and to charting specific objectives for future cooperation under this annex.

This periodic review process should be used to evaluate progress on mutually decided elements of cooperation and to establish new objectives once each side has successfully achieved their mutually decided goals.  Specific objectives should be established on at least an annual basis through civilian or military channels as appropriate.

B.   Legal Status and Funding of Annex

Nothing in this annex is intended to give rise to rights or obligations under domestic or international law.

The United States and Ukraine intend to implement the commitments under this annex consistent with applicable law and subject to the availability of appropriated funds.

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