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How to Write a Functional Resume (with Template and Examples)

Changing careers or have big gaps in your employment history? The functional resume format may be for you.

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What is a functional resume?

Functional resume template, 3 functional resume examples, how to write a functional resume.

If you have a lot of career gaps or don’t have much work experience , you’ll benefit from using a resume format that focuses on your skills — and that’s exactly what the functional resume does.

In this article, we’ll explain what a functional resume is and show you how to write one yourself. Let’s get started:

Our free-to-use resume builder can make you a resume in as little as 5 minutes. Just pick the template you want, and our software will format everything for you.

A functional resume is a format that focuses on your relevant skills rather than your work history.

Also known as a skills-based resume , this format organises your professional abilities into job-relevant groups. For example, “customer service skills” or “digital skills”.

Each group is followed by a list of bullet points that give examples of the things you can do with your skills.

Note that, like a chronological resume , a functional resume still includes a list of each job you’ve held. However, this section is much shorter and less detailed than it would be on a chronological resume.

As a result, a functional resume helps your transferable skills stand out.

When to use a functional resume

You should use a functional resume in the following situations:

• You want to explain long periods of unemployment .
• You’re switching to a new career and don’t have much relevant experience.
• You want to highlight specific professional skills rather than your experience.

By focusing on your skills, the functional resume emphasises the value you offer employers and draws attention away from your work history.

If you’re an experienced candidate in your field and you want to write a resume that equally emphasizes both your skills and work experience, then writing a combination resume is your best choice.

Here’s a functional resume template that you can copy and paste into Google Docs or Microsoft Word and fill in with your own information:

1. Resume Heading

FIRST AND LAST NAME

Email: [email protected] | Phone: 895 555 555 | Address: 4397 Aaron Smith Drive Harrisburg, PA 17101 | Linkedin: linkedin.com/in/yourprofile

2. Resume Summary

Skilled [industry] professional with [# of years] years of experience. Seeking to leverage my expertise in [relevant skills] to fill your [position name] position. An intuitive worker aiming to help achieve [Company’s Name] ’s goals and take on more responsibility as quickly as possible.

3. Relevant Skills

First Skill

• Include a bulleted list of accomplishments related to this skill
• Make sure you quantify (add numbers to) these bullet points

Second Skill

• List any accomplishments or responsibilities that demonstrate this skill
• Assuming you no longer perform a task, make sure you use past tense verbs to describe the experience
• Be as specific as possible. Mention the actual names of software or tools you’ve used

4. Work History

Most Recent Job Title Employer Name / Location / Start Year – End Year

Earlier Job Title Employer Name / Location / Start Year – End Year

5. Education

Degree Name / Major University, Location | Start Date – End Date

6. Additional Resume Section

• Here’s where you can add any other relevant information
• For example, this section could be for any of the following: publications, languages, volunteer experience, or relevant hobbies

These three examples demonstrate how you can use the functional resume format when you haven’t got much work experience, need to cover up career gaps, or are switching careers:

Example 1: early-career resume

The applicant in this example is at the beginning of their career, so they’ve built their resume around a large skills section that focuses on their top teaching skills.

What’s more, they’ve written results-focused resume bullet points with hard numbers , so the value of their skillset is clear to the employer.

Example 2: career gap resume

This resume is a great example of how to explain employment gaps .

The work experience section only contains the years that the applicant worked in each job, not the specific months that they started and ended. This approach is a great way to conceal any extended periods of unemployment.

Example 3: career changer resume

If you’re writing a career change resume , the chronological format can cause you trouble because it may appear that your work experience isn’t relevant.

This career changer gets around their lack of direct work experience by using a functional format that emphasizes their transferable hard skills . By including clear, measured examples, they also show the value their skills can deliver to the hiring marketing team.

The process for making a functional resume differs slightly from how you write a standard resume . Here’s all you need to know, step-by-step:

1. Write a detailed resume introduction

A convincing resume summary will immediately direct the employer’s attention to your most relevant skills, making your actual job history less important.

Start by quickly specifiying who you are and your area of expertise. Then, give 2-3 examples of relevant achievements that qualify you for the job. Finally, explain why you’re applying for the job. You can write your summary as a bulleted list or in paragraph format.

Here’s an example of a resume summary that’s written in paragraph format:

Conscientious administrative assistant with 4+ years of experience providing executive-level support. Introduced inventory supply software and saved 5% in costs. Highly proficient with QuickBooks.

Get a great introduction for your functional resume in seconds by having a resume summary generator to do the hard work for you.

2. Group your skills by type

Functional resumes can be extremely compelling when written around the skills that the employer is looking for. You can do this by writing by grouping your resume skills by type:

• Read the job description and group the skills that the employer is looking for into 3–5 categories
• Then list out and organise your skills into similar groups to add to your resume skills section
• Follow each skill group that you add with 3 or 4 bullet-point examples showing what you’ve achieved with those skills.

Add numbers to your examples to show their positive impact. For example, if you want to highlight your customer service skills, you could specify how many customer complaints you’ve successfully handled.

Here’s an example of what a functional resume with hard numbers looks like:

CUSTOMER SERVICE

• Receive a +95% on customer service feedback surveys on a consistent basis by providing a friendly in-store environment
• Enhance the customer experience by providing quality assistance and in-depth product knowledge
• Educate customers on up-and-coming brands and the latest fashion trends
• Exceeded sales goals an average of 10% for 5 straight months
• Upsell customers through the recommendation of products that meet their specific needs
• Process 30+ customer transactions a day and factored sales, discounts, and promotions into the final price

MERCHANDISING

• Restock and organize new shipments of inventory in a timely manner, cutting average of 2 days off the merchandising process
• Develop and create unique displays that attract customers to a desired product
• Team worker who is able to adapt in highly dynamic and changing situations in the office

3. Add your work history

Write a brief history of your formal and informal work experience.

If you’re writing a resume for your first job and don’t have work experience yet, including volunteer work, school roles, or personal projects.

Because you just wrote a detailed skills section, you only need to include the following basic information for each job:

• Company name
• Employment dates (optional)

If you include employment dates, list your jobs in reverse chronological order. If not, list them in order of relevance to the job you’re applying for.

Here’s what a work history section looks like on a resume:

Ulta , Manhattan, NY (2016-2017) Sales Clerk

GAP , Albany, NY (2014-2015) Sales Representative

The North Face , Albany, NY (2012) Retail Clerk

4. List your relevant educational background

Unless your resume’s education section directly relates to the job you’re applying for, only include the name of your university or organization, the city and state, the degree you received, and your GPA (if it’s above 3.5).

Here’s an example of how to list your educational background on a functional resume:

B.A./ Primary Education San Jose State University, May 2012

National Board of Professional Teaching Standards Multiple Subject Teaching Credential, March 2013

5. Include additional information (optional)

Resume still looking a bit sparse? Consider adding additional resume accomplishments to your skills section to make your bullet points more impressive:

• Awards and honors
• Certifications

If you have several awards, certifications, or projects, consider highlighting them in their own separate section.

Resume examples for different industries

Not sure what your resume should look like? The best way to learn is by taking inspiration from resume examples written by other candidates in your industry.

Sebastian Morgan

Careers Coach and Resume Expert

Sebastian Morgan is a Careers Coach and Resume Expert for Resume Genius, where he helps job seekers and professionals get the most out of their careers. With over 7 years of experience in business and lifestyle journalism, he's written for a stack of careers-focused publications, including theHRDirector, Employee Benefit News, The Vector Impact, and 360Learning. His expertise includes skill development, interview preparation, and resume and cover letter writing. Born and raised in the UK, Sebastian has since lived, worked, and studied in 4 countries across 2 continents. He speaks 4 languages and has survived job interviews in 3 of them. He's currently based in Taipei, where he also freelances as a travel and culture writer. You can reach him at sebastian [at] resumegenius [dot] com or via LinkedIn.

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Functional Resume Format: Examples, Tips, & Free Templates

Sections to include on your functional resume

Choosing the right format is one of the first and most important decisions you have to make when writing a resume . This guide will discuss the nuances of the functional format and the circumstances for using it. We'll also provide you with adaptable examples and plenty of other resources to help you choose the right type of resume.

A functional resume focuses on your skills and talents. It shows the reader how you can contribute to their organizational objectives from day one. It also helps to mask any issues with your employment history which a chronological resume may expose, such as limited experience or job gaps. We will discuss the pros and cons.

This guide will help you to confirm that a functional resume is the best choice for you, by teaching you the following:

• Introduce the functional resume as an option
• Show you how to create a layout for this type of resume
• What information to include in a functional resume
• How to organize each section

Why do many recruiters hate functional resumes? While a functional resume will be suitable for certain job seekers, as we will explore, we cannot escape the fact that recruiters dislike them. Functional resumes make it hard to understand when you accomplished specific things, there is little opportunity to understand the context of accomplishments and they automatically assume that the applicant is hiding something. If you have any career of note (3+ years) - think very carefully whether you want a recruiter to be feeling this way.

The functional resume: An introduction

The functional resume format is applicable for individuals with a great deal of education and training and/or a strong set of job-related skills. This includes new graduates or experienced workers transferring to a new industry where their skills and education will apply. It is also good for people who have worked for a limited number of organizations and whose skills are more important than the employers they have worked for.

A functional resume highlights your skills and talents and how they relate to the job you’re applying for. Often, the skills you have are the same ones described in the job posting. This type of resume is best for people working in technical or skill base professions, or who are transitioning into a new career .

There are 3 common resume formats: chronological, functional, and a combination. Here's how to choose the right one for you.

My career path hasn't been smooth. Should I hide it with a functional resume? Being open and honest about your career is the only choice. If you attempt to hide job hopping and career gaps with a functional resume, you guarantee an awkward barrage of probing questions in an interview (where you will have to tell the truth). Career gaps happen, mistakes happen and people get fired for no reason. Interviewers understand this - a bumpy career history doesn't mean that you won't do a fantastic job.

Format of a functional resume

The format of a functional resume is very specific. It is structured to enable recruiters to quickly determine your qualifications for the job and to encourage them to read the complete resume to learn more about you. An easy way to create your resume is to select a functional resume template which you can find online and simply insert your details into the appropriate sections, following the prompts provided by the functional resume template. However, you still need to know what the structure of a functional resume looks like.

The basic structure for a functional resume is:

• Name and contact information (email, phone and possibly the location, but never an address)
• Title – This should match the job title you are applying for
• Summary of applicable skills and any experience relevant to those listed in the job posting.
• Hard Skills – The emphasis is here. These are the skills directly related to the job
• Additional Skills – Soft skills which complement the job
• Education – Formal, vocational and subsequent training in specific skills (note – this may precede the Skills section if you are a recent graduate or have received recent training which would qualify you for the position)
• Experience – Brief listing of employers, dates, and title
• Industry related certifications
• Industry organizations
• Volunteer experience

Career change is a valid reason for a functional resume format. Having said that recruiters don't like functional resumes, when you are changing careers and wish to emphasize that you have the necessary skills to do your new job, a spotlight on functional skills and competencies is exactly what you need.

The basic content you include in your resume is similar for any resume format you choose to use. However, how it is organized and how much detail you provide for each section differs depending on the type of resume you are writing. Here are the content and organization recommendations for the functional resume .

Contact information

The resume starts with your contact information. This will allow the employer to reach out to you to invite you to an interview , which is the purpose of a resume. Your contact details should include:

• Phone number
• e-mail address
• LinkedIn profile URL

Each of these items could be at the top of each page of the resume so the employer will know whose resume they are reading. Your name should be slightly larger than your contact information. Your email address and LinkedIn URL can contain links which the employer can click on. Anything you can do to make it easier for the employer will help you land the interview.

Professional summary

The next item in your functional resume is a brief summary of your professional background. This enables the employer to begin to know something about you and encourages them to want to read the rest of your resume. It should be the same as your ‘ elevator pitch ’ or your answer to the infamous ‘ Tell me about yourself ’ interview question. It should summarize your skills, experience, and ability to contribute to the employer’s business objectives in 2-3 sentences.

(Adjective 1) and (adjective 2) (job title) who is passionate about (job duty) and offering (service provided by company) with efficiency and attention to detail. Excited to learn more about (field) from (company name) and be a part of achieving (goal.)

A resume summary is one of the most important components of any resume, and it’s probably the most challenging part to write.

This next section will include both ‘ hard skills ’ , which are directly related to the job you are applying to, and ‘ soft skills ’ , which are character traits. This latter category will demonstrate your ability to work well in the employer’s environment. They include things like communication, teamwork, attention to detail, and others.

When you opt for a functional resume , the skills section is the most important and you will spend more time on this section than you would in other types of resumes. The individual skills will be grouped in similar categories and described in much more detail. It may also contain examples of accomplishments related to the skills.  

Here is an example of the type of skills you could add to your own functional resume:

• Technical knowledge
• Personality trait
• Quality mentioned in job description

Similar to the skills section, the employment history or professional experience section of the resume will differ depending on the style of the resume you are using. For all formats, the basic information you include will be:

• Company name
• Dates employed

The positions is listed in reverse chronological order, starting with your most recent position and working backward. You should only list jobs going back for about 10 years. Anything prior to this either is no longer relevant to contemporary positions or the experience has already been described in more recent employment listings.

In the functional resume, this is all the detail you need to provide. The focus here is on your skills, which you have already described in detail.

• Your main job duty
• Your attitude towards customers and coworkers
• A skill you learned on the job
• Your biggest achievement

This section details both your formal and informal training related to the job you are applying to. The formal education is listed in reverse order, starting with the most recent or highest degree attained. The information you include is:

• Degree, with major and any minors if applicable
• School or institution
• Activities including offices held, organizations, key projects or publications

If you have had informal education related to the jobs you’ve held or are applying to, include it in your resume. The descriptions should include:

• Name of the class or certificate attained
• Instructional institution or issuing agency

These items should only be included if they enhance your qualifications for the job. If any education, training or certifications are listed as ‘Required’ in the job posting you are applying to, you may want to move this section to just below Skills and ahead of Experience. If you have a higher education degree, there is no need to list your high school on your resume.

• mm/dd/yyyy – mm/dd/yyyy: Degree name, University name, City, State
• Expected graduation mm/yyyy: High school name, City, State,

The best functional resume example

Check out our example of a great functional resume below. You can make one just like this in only a few clicks by using our easy-to-use resume builder .

Pros and cons of a functional resume

A functional resume poses certain advantages that can quickly help you get your career off the ground. However, it's not the right choice for everyone since the structure can be limiting in terms of work history. Let's explore the pros and cons of this type of resume.

Pros of a functional resume:

• Easy to create without much experience to go off of
• Allows you to highlight your personality traits
• A great option for students and recent grads
• Can be used to change careers and showcase transferrable skills
• The best way to highlight education and abilities with no work experience

Cons of a functional resume:

• No employment history section to highlight previous positions
• Can make you appear like an early-career candidate even if you're not
• Less ability to show hard skills or lessons learned on the job
• Not favored by employers for certain roles
• Stands out as a candidate who doesn't have experience in the field

Functional resume format for freshers

When you are leaving university it is unlikely that you will want your resume to focus on the various student roles that you undertook to earn some money for weekend socializing. 

The jobs in themselves are not important. It is the skills that you developed which matter.

Because it is likely that freshers will have do a whole range of casual work, the format of a functional resume allows them to pick out the specific skills that each role demands. Employers will understand the sense in avoiding a long list of roles in chronological order - they are interested in your assessment of whether you have what it takes to succeed.

What are the common mistakes found in a functional resume? The most common mistake in a functional resume is the lack of context for the skills that you listed. Every resume, no matter what the format, should be packed with quantifiable proof of your career story. By all means, put a lot of emphasis on your skills, but do not forget to outline exactly what value you have brought to previous employers.

What is a combination resume?

A functional resume is most useful in situations where you need to highlight skills and knowledge that can't be attributed directly to a previous position. But what about when you do have some experience? That's when the combination resume can be a great asset.

The combination resume takes elements of a functional format and adds a shorter work history section similar to the one found on a standard reverse chronological resume. Generally, the skills/experience section that comes from the functional resume will be placed at the top of the page and the employment history will come later. 

The combination resume is a great choice when you have some work experience to show but not enough to fully switch over to the chronological resume. It can also be a good idea to create a combination format if you work in certain creative fields where your skills are more important than previous employers. Freelancers also find this format useful because it focuses more on the services they offer while letting them highlight just a few impressive clients.

The combination (hybrid) resume is increasingly popular. A hybrid resume combines the skills focus of the functional resume with the context-laden career story of a reverse chronological resume. No employer can read too much into a one-word skills section, but a hybrid resume offers a dedicated space to explore the functional fit in more detail. 

Functional resume: Final thoughts

Most people are good at what they do for a living but find it difficult to describe it in writing. Luckily, there are many online resources available to help you design and write a resume . The key is choosing the right format for your particular situation and then filling it with the right content, written in the right way.

Once you select the format, you can either write the resume yourself or find a functional resume template you can use. These are available on the internet and make it easy to create a professional looking resume. You simply fill in your details in the appropriate section and then save or print the resume.

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Functional Résumé Sample

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Media File: Functional Résumé Sample

This style is one of the most commonly used résumé styles, and it works well for people who have had internships or cooperative experiences. This type of résumé highlights previous work experience that has given you background experience for the job you are seeking.

If you chose this résumé style, you might want to try listing the company name first if you have worked for a particularly prestigious company. Otherwise, listing the title first gives the employer a good sense of your work progress and duties. However, you should be consistent in using either title first or company first. You can also skip any jobs that do not apply, and you do not have to put the jobs in chronological order. It usually looks best to list the most important or impressive job first and work downward in importance regardless of the dates of employment.

Click on the "Media File" link above to see the functional résumé sample.

Functional Resume Examples and Templates for 2024

• Resume Examples

How To Write a Functional Resume

• Resume Text Examples

A functional resume prioritizes skills, training, and education instead of work experience. The logic behind this approach is that job seekers who lack hands-on industry experience can instead draw attention to relevant skill sets and qualifications. While you might initially want to discard work experience that is largely unrelated to the career you’re targeting, you also eliminate the opportunity to highlight transferable skill sets from your previous jobs.

The reverse chronological resume format is widely accepted as the industry standard because it enables you to create compelling bullet points that effectively showcase your professional journey. This format also ensures that your most recent and relevant experience is featured at the top of your document, which is important for hiring managers. Throughout this guide, we’ll compare and contrast functional resumes and reverse chronological resumes to help you make an informed decision as you begin building your document.

• Entry-Level
• Senior-Level

1. Craft an outstanding profile with a summary of your functional qualifications

On a functional resume, your professional profile should only focus on relevant skills. While concision has benefits, the drawback is that you won’t make a lasting impression on the hiring manager. This approach tends to read very generically, which won’t help you stand out during the hiring process. In addition, it’s possible to showcase your skills and qualifications while providing a compelling snapshot of your career experience. Notice how the first example lists a number of relevant skills but fails to tell the job seeker’s story.

Functional Resume Profile Example

Skilled nursing professional with advanced knowledge of acute care, clinical workflows, pediatric care, and team collaboration. Developed a strong understanding of infection prevention protocols, EHR, and HIPAA.

Reverse Chronological Profile Example

A nursing professional with seven years of experience delivering high-quality healthcare services in acute care environments. A proven track record of delivering empathetic and compassionate treatment to diverse patient populations.

2. Showcase your functional experience

Due to the nature of the functional resume format, it isn’t easy to showcase your career achievements in the professional experience section. The emphasis is instead placed entirely on your skills. Although this approach might seem usable for a recent graduate, there are drawbacks even in this situation. For instance, showcasing academic projects and volunteerism in detail is often a stronger way to grab the hiring manager’s attention. Even a job in retail that doesn’t match your current goals can be leveraged to showcase your communication and team leadership skills.

Functional Resume Professional Experience Example

Digital Marketing Manager, Radiant Software Corp., San Francisco, CA October 2016 – Present

• Utilize advanced knowledge of marketing strategy, email campaigns, SEO marketing, and A/B testing to support campaigns
• Strong understanding of digital marketing and advertising strategies
• Experience working in paid search, display, and programmatic marketing channels

Reverse Chronological Professional Experience Example

• Lead digital marketing campaigns across paid search, display, and programmatic marketing channels for a software company, resulting in a 20% increase in lead conversions and $2M in pipeline revenue
• Coordinate with the Director of Marketing to define digital advertising strategy for new products and services and enhance market penetration
• Improve web traffic by 400% over a two-year span and achieve open rates of 13% and click rates of 3.1% for email blasts

3. Outline your education and functional-related certifications

Formatting for education and certifications is primarily the same for both functional resumes and reverse chronological resumes. The key difference is that you’d likely place these sections above your work experience on a functional resume. While you can make a case for this approach in certain instances, it’s generally recommended to showcase your career accomplishments closer to the top of your document.

Certifications

• [Certification Name], [Awarding Organization], [Completion Year]
• Project Management Professional (PMP), PMI, 2015
• Certified Associate Project Manager, PMI, 2013
• [Degree Name]
• [School Name], [City, State Abbreviation] [Dates Enrolled]
• Bachelor of Science (B.S.) Digital Marketing
• UNIVERSITY OF SAN FRANCISCO, CA September 2007 – May 2011

4. Outline your most useful functional skills and proficiencies

Listing skills and keywords that align with the job description are important regardless of the resume format you select. The key difference is that a functional resume will always feature this section below the professional profile. There are certain instances where this makes sense, especially if you’re applying for a technology role. Hiring managers will always be more interested in how you’ve utilized these various skill sets throughout your career. Below, you’ll find a broad list of industry skills that you might encounter during the job search:

How to Pick the Best Functional Resume Template

In most cases, it’s best to choose a well-organized resume template that uses minimal color and graphics. This ensures that the hiring manager’s attention is focused on your career accomplishments and qualifications. Because the functional resume is only focused on highlighting skills, you can use a modern template that is more aesthetically focused. Remember that it’s your content, not your template, that ultimately determines whether or not you receive the job interview.

Functional Resume Text-Only Resume Templates and Examples

Now that you understand the differences between functional resumes and reverse chronological resumes, we’ll provide three examples to illustrate the end result of each approach. You’ll notice that the functional resume example does feature a variety of important skill sets, but the bullet points themselves don’t read proactively. In the two reverse chronological examples, the job seeker is able to paint a clear and compelling picture of your strongest career achievements.

• Functional Resume Example #1
• Functional Resume Example #2
• Functional Resume Example #3

Jessica Lang (123) 456-7890 [email protected] LinkedIn | Portfolio 123 Bedford Avenue, New York, NY 12345

Skilled Nursing Professional with advanced knowledge of acute care, clinical workflows, pediatric care, and team collaboration. Developed a strong understanding of infection prevention protocols, EHR, and HIPAA.

• Patient-Centered Care
• Communication
• Clinical Operations
• Medication Administration

Professional Experience

Licensed Vocational Nurse, St. Joseph’s Assisted Living, New York, NY November 2018 – Present

• Developed knowledge of acute care, patient education, and clinical operations while working in a fast-paced healthcare environment
• Acquired strong team collaboration and communication skills by working with patients and teams
• Advanced understanding of EHR, HIPAA, and patient intake protocols

Licensed Vocational Nurse, Fair Acres Retirement Community, New York, NY June 2016 – November 2018

• Obtained a strong knowledge of cardiac care and orthopedic care while working in a senior living facility
• Cultivated advanced understanding of patient-centered care standards
• Licensed Vocational Nurse (LVN), State of New York, License #123456

Bachelor of Science (B.S.) Nursing Columbia University, New York, NY September 2012 – June 2016

A Nursing Professional with seven years of experience delivering high-quality healthcare services in acute care environments. A proven track record of delivering empathetic and compassionate treatment to diverse patient populations.

• Coordinate with a team of 25+ doctors, nurses, and other health care and social work professionals to ensure a high quality of life for 75 residents
• Interface with residents to ensure compliance with medication, provide enrichment activities such as film, workshops, and events, and communicate with empathy and compassion to achieve a patient satisfaction rating of 91%
• Collect samples, prepare residents for treatments, educate patients on care plans
• Collaborated with medical teams and LPNs to treat patients undergoing cardiac care and rehabilitation and provide education on patient care
• Administered medications, IV therapy, and other treatments for patients in the cardiac emergency room, including surgical preparations

Selena Ramirez (123) 456-7890 [email protected] 123 Santa Maria, San Francisco, CA 12345

A Digital Marketing Manager with eight years of experience specializing in marketing strategy, email campaigns, SEO marketing, and A/B testing. A proven track record of building and leading dynamic marketing teams to execute digital campaigns for multi-million-dollar businesses.

Digital Marketing Manager, Bay Area Marketing Inc., San Francisco, CA May 2011 – October 2016

• Partnered with product marketing teams and the marketing director to establish a brand identity centered on integrity and transparency
• Collaborated with the data analytics team to build dashboards incorporating data from the CRM, Google, and social media accounts to enhance reporting

Bachelor of Science (B.S.) Digital Marketing University of San Francisco, CA September 2007 – May 2011

• Brand Marketing
• Search Engine Optimization (SEO)
• Lead Generation
• Digital Marketing Campaigns
• Social Media Marketing

Frequently Asked Questions: Functional Resume Examples and Advice

What are common action verbs for functional resumes -.

Action verbs are used in a limited capacity on functional resumes due to the lack of detail in the professional experience section. In most cases, you’d want to use verbs to open bullet points that describe different skill sets you’ve developed in your work experience. Below, you’ll find a list of action verbs you can use to accomplish this:

How do you align your resume with a job description? -

Aligning your document with the job description is essential to the resume-building process. As you review various job postings, you’ll want to incorporate as many keywords and skill sets as possible that match the role you’re applying for. One benefit of a functional resume format is that it does place relevant qualifications at the forefront of your document. The downside is that while this will ensure you pass the initial ATS scan , it doesn’t show hiring managers how you’ve used your industry knowledge to create value for your team and organization.

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If you choose a functional resume format, you should almost always include a cover letter to supplement your application. Because your document will lack a substantial description of your work history, you’ll need to use this opportunity to fill in the gaps for the hiring manager. You should also make a point to mention something about the organization and why its culture or reputation draws you to apply for the position.

Frank Hackett

Certified Professional Resume Writer (CPRW)

Frank Hackett is a professional resume writer and career consultant with over eight years of experience. As the lead editor at a boutique career consulting firm, Frank developed an innovative approach to resume writing that empowers job seekers to tell their professional stories. His approach involves creating accomplishment-driven documents that balance keyword optimization with personal branding. Frank is a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers and Career Coaches (PAWRCC).

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How to Write a Functional Resume [4 Free Templates Included]

Struggling with your resume because you just graduated from university and don’t have much work experience?

Or maybe you’re switching careers, and aren’t sure how to make your past position relevant for the new field?

Whichever the case, the solution is pretty simple:

Use a functional resume format!

• What’s a Functional Resume?

When to Use a Functional Resume?

How to write a functional resume.

• What Are Some Other Resume Formats (and When To Use Them)

What is a Functional Resume?

A functional resume, also known as the skill-based resume, is a resume format that focuses on your professional skill test as opposed to work experience.

If you were to create a traditional resume, you’d list out your work experience in reverse chronological order as follows:

Whereas, in the case of a functional resume , you list out each of your skills, and then back them up by highlighting how you’ve practically applied them in the past:

It’s better to use a functional resume in the following situations:

• You’re a recent graduate with no work experience. As the functional resume focuses on skills rather than experience, it can be very helpful to students.
• You’re switching careers . If you have some work experience, but the said experience isn’t relevant for the position you’re applying for, you can use a functional resume to highlight how your skills make you the right candidate.
• You have a long history of unemployment (or gaps between jobs). Since the functional resume format focuses on skills, you can use it to downplay your work experience gaps.

That being said, in around 90% of cases, we don’t recommend using a functional resume .

While it does have its perks (e.g. standing out as a recent graduate), it also comes with significant downsides.

First off, it’s nowhere near as popular as the traditional resume format, and in certain parts of the world, recruiters might not even know that the functional format is a thing.

In addition, some recruiters might find the lack of work experience in a resume suspicious because it can hint the candidate isn’t being truthful (e.g. red flags, being fired from previous employment, etc.).

These 2 disadvantages combined make a compelling case against the functional resume format.

So, if you do decide to create a functional resume, weigh the pros and cons and proceed at your own risk!

Want to also learn how to create a traditional resume ? Check out our guide!

First things first - pick a compelling resume template to get started. We recommend using our Functional Resume template:

Then, create the following sections on your resume:

• Contact Information
• Resume Summary
• Skill Summary

If you have additional space once you’re finished with these sections, you can fill it up with some optional sections (which we’ll explain a bit down the line).

Now, let’s walk you through each of these sections and explain how to do them right:

#1. Contact Information

While it might sound elementary, there’s a ton of tid-bits you need to know about getting the contact information section right.

Here’s what you need to include in the contact information section:

• First and last name
• Current job title
• Email address
• Phone number
• City and country you’re based in

Optionally, you can also include links to relevant social media profiles. For example:

• If you’re a writer, you can link your portfolio page or website.
• If you’re a developer, you can link your GitHub profile.
• If you’re a marketer, you can link your Instagram or Twitter page.
• Your LinkedIn profile link (if it’s up-to-date).

#2. Resume Summary

The next section on your functional resume is the “resume summary.”

This section goes right under your contact information, and looks something like this:

In a nutshell, a resume summary is a 2-4 sentence recap of your biggest professional achievements and career highlights.

The goal of this section is to show the recruiter (in one glance) that you’re qualified for the position you’re applying for.

Here’s what a well-written resume summary would look like:

• Professional executive assistant with experience in supporting high-level CEOs and other executives for over 5 years. Experienced in customer support, data entry, and scheduling meetings. Skilled in time management, MS Office, and Adobe Photoshop.

#3. Skill Summary

This one’s going to be the bulk of your functional resume.

In a skill summary section, you mention the top 3 skills required for the position you’re applying for and then provide information on how you’ve gained the said skills right under them.

Let’s say, for example, you’re a recent graduate applying for a role in marketing. Here’s what your skill summary could look like:

Copywriting

• Wrote over 20+ well-researched papers for my university.
• Worked at the university news media as a journalist, interviewing interesting university alumni and publishing their stories on the website.
• Created and published high-quality tech articles on my personal blog (www.exampleblog.com).
• Participated in a university project for a real-life company (Company X), where we had to come up with ideas for expanding to a new market.
• With the help of my team, came up with 5 ideas, out of which 3 were actually implemented by the company.
• Came up with 100+ topic ideas for content on my personal blog, some of which got over 50 shares when published.

Project Management

• Acted as a team leader for most of my university projects, ensuring that they were completed on time, and that every group member contributed.
• Was part of the Startup Weekend organizational committee. Helped source speakers, organize the event, find sponsors, and overall ensured that the event went smoothly.

#4. Education

The next section on your functional resume is Education , and this one’s actually pretty straightforward.

Here, list out the following information:

• Name of the degree (e.g. B.A. in Computer Science)
• Name of the university and dates attended (e.g. Boston State University, 2012 - 2016)

Optionally, you can also include the following as part of your education section :

• GPA. If you had an impressive GPA in your university (3.5 - 4.0), you can list it in your resume. Most companies, however, don’t really care about your grades all that much .
• Honors. E.g. Cum Laude, Magna Cum Laude, etc.
• Academic Achievements. Your thesis, interesting or noteworthy research papers you’ve written, etc.
• Courses Attended. If you’ve taken some very impressive classes (and they’re related to the role you’re applying for), you can mention them in your education section.

#5. Optional Sections

Still have some space left on your resume? Here are some other sections you can include:

• Projects - In our opinion, this one’s the most underrated resume section. Here, you can include any kind of personal or university project you’ve worked on. E.g. blog you’ve started, a piece of software you coded, etc.
• Extracurricular Activities - If you’re a recent graduate, you can include a section about the extracurricular activities you’ve participated in during university.
• Languages - Knowing an extra language or two can always come in handy. When filling these out, though, make sure to include your level of understanding (Beginner, Intermediate, Advanced, Fluent, or Native).
• Work History - Yep, you CAN include work history on your functional resume. If you decide to do this, though, your resume will be a combination resume and NOT the functional one.

Other Resume Formats

There are 2 other resume formats in addition to the Functional one:

• Reverse-Chronological Resume Format
• Combination Resume Format

Here’s what they’re about:

#1. Reverse-Chronological Resume Format

This one’s the most common resume format out there and it’s what most people have in mind when they refer to a “resume.”

This resume format simply lists out work experiences in reverse-chronological order and backs them up with other essential resume sections (skills, education, etc.).

Unless you have specific reasons to use either of the other resume formats (combination or functional), we recommend you stick with this one.

#2. Combination Resume Format

The combination resume is almost the same thing as a functional resume, with a small twist.

In addition to the skill summary section on the resume, you also add a work history section (which helps even out the downsides that come with a functional resume).

Usually, the combination resume is used by senior professionals with a decade’s worth of work experience.

4 Free Functional Resume Templates & Examples

Want to get started with your functional resume?

All you have to do is pick one of our free templates and you’re good to go!

#1. Functional Resume Template

Our functional resume template adds a dash of style to the traditional black-and-white resume.

Use this template to present your skills and talents in the best way possible!

#2. Combination Resume Template

This combination template allows you to showcase your skills without having to cut down on work experience.

#3. College Resume Template

Our College resume template is perfect for recent university graduates, allowing you to emphasize your skill-set over your work experiences.

#4. Professional Resume Template

Looking for something a bit more professional? This resume template is a prime favorite for job-seekers who are serious about their careers.

Key Takeaways

And that just about sums up everything you need to know about functional resumes!

Now, let’s do a small recap of everything we’ve learned so far:

• A functional resume format is a type of resume that focuses more on skills rather than work experiences.
• You can use a functional resume if you’re a recent graduate with little work experience or if you’re switching careers.
• To create a compelling functional resume, you want to get your skill summary section just right.
• Functional resumes, however, are not that common in most parts of the world, so we recommend sticking to a conventional resume format to most job-seekers, instead.

Discover More Resume Templates

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• Chronological Resume Templates
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Functional Resume Sample PDF

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• Post category: Job Search / Resume Writing

I am a big fan of the functional resume. Why? The functional resume is flexible. While I promise to provide you with a functional resume sample pdf, let’s take a closer look at what a functional resume is and when to use one.

What is a functional resume?

A functional resume emphasizes skills and accomplishments and deemphasizes work history. A reverse chronological resume is a traditional way of highlighting oneself to an employer. The issue with the reverse chronological resume is valuable experience, skills, and accomplishments can hide toward the bottom of a document. A functional resume could be a great option if you are changing careers, niching down within your industry, or have a disjointed work history.

Benefits of a functional resume

The benefits of a functional resume are flexibility, uniqueness, and a deemphasis on short or disjointed work history.

• Flexibility – Functional resumes are very flexible. You can choose what you want to highlight to the employer, and it can be very easily tailored from position to position.
• Uniqueness – I often choose the functional layout for clients who are niching down to a specific role within an industry. Why? Because you can make your resume very tailored and unique with a functional resume. Part of the uniqueness of a functional resume is the ability to choose very tailored resume headings. Headings are one of the first elements of resumes readers look at, and those headings either entice them to read on or cause them to move on to the next document.
• Deemphasize work history – A functional resume can deemphasize short employment or disjointed work history. If you have gaps or lack longevity, you may want to deemphasize the career timeline that a reverse chronological resume highlights. If you do choose a functional resume, I usually recommend having your full work history available. Employers will want to see it.

Drawbacks of a functional resume

If you’ve searched around, you have seen some bad press on functional resumes. Some say recruiters dislike functional resumes, many candidates find them hard to write, and functional resumes can be more difficult to review.

• Some recruiters dislike functional resumes – This can be true if you completely leave off your employment history. As I mentioned in the previous paragraph, I advise against this practice. Keep your work history listed, but you can deemphasize it by moving it toward the bottom of the page.
• Too much freedom – Another drawback of a functional resume can be too much freedom. Candidates often struggle to write a functional resume because there isn’t as clear of a structure for this type of resume. The flexibility perk of a functional resume could be a drawback if you don’t have experience writing this style of resume.
• Difficult to review – because there is so much flexibility with the functional resume, they can be more difficult to review. If a hiring manager has a stack of reverse chronological resumes and then one functional resume pops up, it will take them a moment to compare the candidate because the information is presented differently. On the flip side, the difference in the organization can also cause the eye to pause since it is different and unique.

One of the benefits of a functional resume that I mentioned above is flexibility. I love that I can pull the best highlights from my career and showcase them using a functional resume. Telling my entire professional story is long and sometimes irrelevant. The functional resume sample pdf I’m sharing allowed me to highlight three of my most important, relevant, and impressive projects to the employer.

Notice that although I used the functional format, I still included my work history. My strategy was to hook the hiring team with my tailored heading. After impressing them with the relevant experience, I can draw their eyes to my work history, so they have a glimpse of my professional journey.

Utilizing elements of a functional resume and a reverse chronological resume is called a combination resume. I advocate for combination resumes because they still include the work history for employers’ review.

Tips for writing a functional resume

• Figure out your strategy – will you use a strictly functional format, or would a combination format be more appealing to your audience?
• Choose your headings – resume headings hold a lot of power. Choose heading titles that will draw your audience in and convince them to take a closer look.
• Highlight key accomplishments – notice my functional resume sample pdf includes bolded phrases. Strategically emphasizing information in bold helps draw attention.
• Provide tangible outcomes over generic skills – a functional resume is skill-based. But anyone can write that they have excellent communication or relationship-building skills. Instead of writing your skills, prove them by sharing evidence and outcomes. “Acquired and onboarded five new clients in first quarter of employment” speaks to employers far more than “excellent relationship building skills.”
• Include your work history – as I mentioned, employers still like to see your work history. Deemphasizing it and moving it down the resumes is fine, but I recommend including it.

Get help with your resume!

Professional resume writing is worth it! Just ask my clients. Bragging about yourself can be hard, and determining your resume strategy can be difficult too! My job is to analyze your experience, uncover hidden gems you hadn’t thought of including, determine the best strategy, and deliver a customized solution tailored to the job or niche you’re targeting! Let’s chat. Book a no-strings-attached free consultation today!

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Functional Resume

A Functional Resume or Skills Resume is designed to highlight your skills and accomplishments at the top of your resume instead of grouping them under the jobs or positions that you have held as in a chronological resume . It emphasizes your qualifications and skills instead of your employment history.

Who Uses a Functional Resume?

A functional resume is commonly used be a person changing careers , where the employment history may not be as important as the skills and accomplishments that will qualify the individual for the new career.

Functional resumes may also be useful for a person entering the workforce after a long absence, students, military officers, or someone with a spotty career (meaning that they have had multiple periods of unemployment, bounced around a lot, or worked in many unrelated jobs).

Functional Resume Template

Our free resume template for Microsoft Word can be used to create a functional resume. It is just a matter of moving or renaming some of the section headings.

What is Unique about a Functional Resume?

There are many different types of functional resumes and the line between a chronological resume and functional resume may be fuzzy. A cross between these two types of resumes is usually called a combination resume .

A chronological resume might include a Summary of Qualifications and Skills and Accomplishments sections at the top just like a Functional Resume. But, the more you move skills, projects, and accomplishments from your work history into these sections, the more "functional" your resume becomes.

In a functional resume, your Work Experience section may become simply an Employment history where you list the jobs you've had, but without descriptions.

Functional Summary

A functional resume might include a Functional Summary section at the top, possibly below the Objective. A functional summary is a sentence that gives an overview of your experience. This specific section heading is unique to functional resumes, but a "functional resume" does not require the use of a functional summary.

Example Functional Summary : Senior Level Technical Manager with 15 years of Management Experience, 10 years as Technical Staff in the Auto Industry, and a Masters degree in Mechanical Engineering.

Unless you have a good reason to do otherwise, consider using the Summary of Qualifications section in place of the so-called "functional summary". By definition, they are almost exactly the same thing, but it may be more clear to the reader what to expect if they see the phrase "Summary of Qualifications".

Disadvantages of a Functional Resume

The hiring manager may not be able to tell when or where you learned various skills, or who you worked for when you "Reduced operating costs by $100,000 per year."

One way to help avoid this is to mention the employer when you list major achievements such as "Reduced operating costs at ABC Company by $100,000 per year." Or, you could group your accomplishments according to the positions that you held instead of by topic.

Sample Functional Resume

The table below shows outlines for a couple functional resume examples. Example 2 uses a section titled "Summary" instead of "Functional Summary". It could also be labeled "Career Summary". In Example 1, skills are categorized by skill type while in Example 2, skills are listed under the type of position held.

More Functional Resume Examples

The sample functional resumes below can be viewed using Adobe Reader.

Sample Functional Resume (PDF) at writing.colostate.edu - This is actually a very nice resume. You'll notice that the first heading is "Career Summary", which is clearer than "Functional Summary"

Sample Skills Resume (PDF) at writing.colostate.edu - There is very little difference, if any, between a "Functional" resume and a "Skills" resume. In this particular example, I don't really care for the long paragraph-style summary. This resume is not very skimmable. In the "Design" section, the action verb Designed is overused (could try created, invented, produced, developed, etc).

• [1] Functional Resume and Skills Resume at writing.colostate.edu
• [2] How to Write a Masterpiece of a Resume at RockportInstitute.com

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Resume Templates

Resume types, sample resumes, letter templates.

• Sample Resumes

FREE 9+ Functional Resume Samples in PDF | MS Word

The functional resume sample is what you should use to highlight your skills and qualifications, your achievements and unique talents, and should not focus much on your chronological wok history, old degrees, etc. This is helpful when you have a big gap in work history that you would not want to talk about, or you may be changing the job role or domain altogether. Some interesting and useful formats for the  Sample Resumes  are given here.

Functional Resume

Sample functional cv - 9+ documents in pdf, word, resume sample in pdf - 12+ examples in pdf, sample resume - 34+ documents in pdf, word, sample functional resume.

Size: 32 KB

The sample functional resume is just a sample which tells you how a functional resume should be written. You may read and understand the style to take ideas for making your own.

Functional Resume Example

Size: 124 KB

The functional resume example is a ready-made resume as a model that you may see to know how you can also make a functional resume for yourself.

Functional Resume Format

Size: 41 KB

This is a clear format suggested for the functional resume making. With this format, you actually can make any functional resume, when you know which facts to place where.

Administrative Assistant Functional Resume

Size: 67 KB

The functional resume you would like to make for the position of administrative assistant is here. The skills you must highlight to apply for this job role are suggested here.

Functional Resume Cover Letter

Size: 317 KB

The functional resume cover letter is here, and this one suggests how you should write a proper cover letter to introduce and highlight the functional resume along with it.

Experienced Functional Resume

Size: 189 KB

Professional Functional Resume

Size: 23 KB

Basic Functional Resume

Size: 92 KB

Sales Functional Resume

Size: 76 KB

What Is A Functional Resume?

You should make a functional resume for showing off your talents and skills and would like to talk of all that you are good in, your accomplishments, and individual achievements, etc. However, this resume will not talk about your academic qualifications, degrees, old work experiences in chronological order, etc. This will not talk about what you did earlier, and would rather focus on what you can do, and what you are good at. That is the beauty of the functional resume, which is ideal for you when you want to switch jobs with a new role or domain change.

Uses Of A Functional Resume

It’s best to use a functional resume when you want to change a job and at the same time the job role and domain too. In such cases, your old work experience may be a hindrance for the new job. Also, if you have had a gap earlier in work history which may be a drawback to be mentioned on the resume, you should then go for using a Functional Resume s. Your old work history won’t get a focus here, and rather you skills will be focused. Hence, functional resume writing when done tactfully can help one switch job roles, change job domain, and cover up for old problems in your professional career.

Making a functional resume can be fascinating when you have the right guideline to follow. Else, understanding the art, that how you will camouflage your old work history, etc. while highlighting your skill sets can be a tough job when you have no samples to refer to. Hence, you may always consult the Basic Resume Samples as a fresher and the professional resume samples/ CV, when you have experience.

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Functional Resume Format

A functional resume illustrates work experiences and abilities by skills areas in order to highlight strengths rather than specific positions or dates of employment.

Sample Resumes/Letters (PDF)

  Use a functional resume when:

• Your work record does not justify a chronological resume
• Much of your work has been volunteer, free-lance, consulting, or temporary
• You have a variety of different, relatively disconnected work experiences
• Your career growth has been stagnant or you've had an extended absence from the workplace
• You are in the process of a career change
• You need to emphasize skills not used in recent work experience

Do not use a functional resume when:

• You can demonstrate career growth
• Listing specific employers is important, as in highly traditional fields
• Recent employers are highly prestigious

Content in a functional resume:

• Contact Information: Name, address, phone, email
• Career Objective: Must be clear and concise, or use a Functional Summary to summarize experience and skills in a few sentences
• Four or five separate paragraphs
• List in order of importance relative to objective
• Stress your most significant abilities, skills, and accomplishments 
• Use past-tense, action-oriented verbs
• Brief synopsis of actual work experiences including employers, titles, and dates
• If no or spotty work experience, leave this section out, but be ready to discuss it in the interview
• If date of last attendance is three years or less, move this section to after the Contact Information
• If more than three years, or unrelated field, include education after work experience
• Indicate degree received, date, institution
• Grade point average can be included if it is above a 3.0
• References: Use Chronological Resume format guidelines

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16+ Sample Functional Resumes

If you are looking to write a functional Resume Templates then you can take help from the below-given sample functional resumes. Writing a functional resume is not the same as writing the chronological resumes people usually do for most jobs and thus can be difficult to do properly. The below-given resume samples are very useful and you can use them as references for you to write your own functional resumes with the utmost ease.

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