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Task Management Software

What is task management software .

Task management software helps teams and individuals create, schedule, track, and assign tasks (such as daily, weekly, or monthly to-do lists). The tool acts as a centralized database to add tasks with relevant documents, align stakeholders, and set due dates. Users can also set automated reminders to alert stakeholders when a new task is aligned, a new document is added, or users are tagged in comments.

Additionally, the tool’s reporting and analytics capabilities allow real-time progress monitoring for team task management. It offers a dashboard to track task progress using completion time, total tasks created, pending tasks, and other performance metrics.

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Table of Contents

What are the common features of task management software?

What are the benefits of task management software, how much does task management software cost, key considerations when purchasing task management software.

Task progress tracking: Monitor and track tasks for completion time and date based on the due date. The feature allows using visual representation (tables and charts) to present the due dates, completion dates, time spent on each task, and other tracked metrics and gather insights into performance gaps. 

Task scheduling: Create new tasks with details, including task name, description, due date, priority level, and required resources. The feature allows organizing and allocating tasks with specific time frames. 

Task tagging : Categorize tasks for specific attributes and requirements, such as high or low priority, the parent or sub tasks, category, marketing efforts, etc. Using filters, users can search and sort tasks for progress tracking.

Task editing: Move and edit individual tasks using a drag-and-drop tool or picking a status from a drop-down to set the hierarchy and priority level. The feature also allows moving an entire task list at once using "Bulk edit".

Collaboration: Provide a channel for team members to share media files, collaborate on documents, tag stakeholders, and chat. The feature also allows setting up automated alerts to notify stakeholders of new and completed tasks, uploaded documents, comments, and approvals. 

Activity dashboard: Receive a summary of all tasks, including task name, due date, priority level, stakeholders’ names, and comments. The dashboard displays task completion percentages, which can be organized in graphs or pie charts.

Centralizes tasks: A task management tool is a centralized database for managing all the team tasks. This helps project managers, team members, and other stakeholders to track updates and changes on time, leading to increased productivity and reduced delays. Additionally, users can change the task dependencies and mapping based on the availability of resources and approval time. 

Enhances collaboration and teamwork: With a task management tool, users can share files via links or as attachments for stakeholders to collaborate and work together. The tool instantly notifies owners and stakeholders about comments and tags on tasks and documents via email and push notifications. Such an efficient and timely collaboration reduces errors or delays in task completion due to lack of communication.

Improves deadline management: Task management software summarizes all assigned tasks with their due dates and completion percentage. This helps users visualize any approaching deadlines and if they are progressing as per the schedule. A summarized view of task progress assists with identifying bottlenecks and realigning resources based on their bandwidth and timeline. 

Provides progress insights: The tool’s task tracking feature allows viewing each task's history, including the completion time and user activity. Users can check the history at any time to track progress and touch base with the relevant stakeholders on any bottlenecks. Plus, the reporting and analytics dashboard provides a bird-eye-view of all the tasks. Users can use visualization tools, such as charts, graphs, and tables, to highlight the key insights and optimize priority levels and stakeholder alignment. 

Monitors performance trends: Task management software enables tracking progress to evaluate individual or team task performance. The tracked metrics include completion time, total tasks aligned, issues, approvals, overdue tasks, and realignment. Such insights help identify productivity, efficiency, and adherence to deadlines.

Most task management software products on the market are priced “per month”, and their entry-level pricing plan ranges from $6 to $79+* . An enterprise product that’s priced higher may include additional features, such as a workflow builder, multiple dashboards, budget tracking, Gantt chart, Kanban boards, and priority customer support.

*The pricing included is for the entry-level/lowest-priced offerings found on vendor websites as of July 5, 2023.

Assess document proofing and approvals: Managing tasks may require seeking approvals on documents, presentations, or images. That being said, your selected task manager tool should allow you to create proofs, tag or share with stakeholders, and track progress on approvals. Additionally, the tool should send email notifications to the relevant stakeholders about any updates on approval status and due dates.

Pay attention to team collaboration: Common team collaboration tools offered by task management software include chat, comments, tags, file sharing, email notifications, and alerts. However, the availability of these tools may vary for different software and their plans. Additionally, some tools may also set a limit on the number of team members collaborating at a time. 

Consider custom task templates: Task management cannot be restricted to a single template, as the number of tasks may vary based on the requirements and stakeholders involved. This explains the need for custom task templates to adjust the number of tasks, set priority levels, add tagging details, and map single or multiple stakeholders. 

Analyze the activity dashboard: The activity dashboard in a task management system should give you a summarized view of the total tasks created, pending and completed tasks, nearing due dates, percentage status, and aligned stakeholders. Additionally, you should be able to select specific tasks or filter them based on metrics to identify completion issues. 

Evaluate task history: Task history is the overview of the number of users collaborating on a task. The user activity should be displayed with time stamps and brief details of the changes made. What you need to pay attention to is the duration of the task history and restricting access for specific users.

Products evaluated for the pricing calculation were taken from Capterra’s task management software directory. The pricing ranges exclude freemium versions of the products. The features highlighted were identified based on their relevance and the percentage of products in Capterra’s directory that offer them.

Evernote Teams

Microsoft To Do

Microsoft OneNote

Adobe Workfront

MeisterTask

Teamwork.com

EngageBay CRM

20 Best Task Management Software For Team Efficiency In 2024

Our reviewers evaluate software independently. Clicks may earn a commission, which supports testing. Learn how we stay transparent & our review methodology.

Based on my experience as an HR specialist, I've tested, evaluated, and shortlisted the best task management software to help individuals and teams organize, prioritize, and track tasks and projects efficiently.

10 Best Task Management Software List

Here's my pick of the 10 best software from the 20 tools reviewed.

• 1. Connecteam — Best for its mobile solution to follow-up tasks.
• 2. ClickUp — Best task management software for team-based daily task management
• 3. Zoho Projects — Best task management software for collaborative project management
• 4. Profit.co — Best task management software with links to company-wide OKRs
• 5. 7shifts — Best task management software for hospitality professionals
• 6. Teamwork — Best task tracking software for analyzing non-billable time to improve team efficiency
• 7. Asana — Best task management software for increasing team productivity
• 8. Mosaic — Best task management software with advanced time management and forecasting features
• 9. Hello Ivy — Best task management software with built-in communication
• 10. monday.com — Best task management software for visual task management

Get free help from our HR software advisors to find your match.

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With so many different task management software solutions available, figuring out which is right for you is tough. You know you want to streamline workflows by providing tools for setting deadlines, assigning responsibilities, and monitoring progress—but now need to figure out which tool is best. In this post, I'll help make your choice easy, sharing my personal experience using dozens of different task management tools with teams of all sizes, with my picks of the best task management software overall.

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With one-on-one help, we guide you to your top software options. Narrow down your software search & make a confident choice.

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We've been testing and reviewing HR software since 2019. As HR professionals ourselves, we know how critical and difficult it is to make the right decision when selecting software.

We invest in deep research to help our audience make better software purchasing decisions. We've tested more than 2,000 tools for different HR use cases and written over 1,000 comprehensive software reviews.  Learn how we stay transparent , and take a look at our  software review methodology .

10 Best Task Management Software Comparison Chart

This comparison chart summarizes basic details about each of my top task management software selections. You can view pricing details and the availability of free trials or demos side-by-side to help you find the best system that works for your budget.

Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

How to Choose Task Management Software

As you work through your own unique software selection process, keep the following points in mind:

• Identify Needs and Goals : Understanding the specific challenges and objectives your team or organization faces is the first step in selecting the right task management software. Consider the size of your team, the complexity of your projects, and any specific workflow requirements. For example, a small creative agency might need software with strong collaboration features and the ability to handle multiple projects simultaneously, while a construction company might prioritize robust scheduling tools and mobile accessibility.
• Assess Usability and Learning Curve : The ease of use of task management software is crucial for ensuring that your team will actually use it. Look for a tool with an intuitive interface and consider the learning curve involved. Software that requires extensive training might slow down adoption and could be a barrier for less tech-savvy team members. A balance between powerful features and simplicity often yields the best user experience.
• Evaluate Integration Capabilities : In today's digital workplace, the ability of task management software to integrate with other tools your team uses daily (like email, calendar, CRM, and collaboration platforms) can significantly boost productivity and streamline workflows. For instance, marketing teams might benefit from software that integrates with social media tools and analytics platforms, allowing for seamless campaign management and performance tracking.
• Consider Scalability : The task management software you choose should be able to grow with your business. Assess whether the software can handle an increasing number of tasks, projects, and users without compromising performance. For rapidly growing startups, choosing a scalable solution from the start means avoiding the hassle of migrating to a new tool down the line.
• Analyze Cost vs. Value : Finally, weigh the cost of the task management software against the value it brings to your team or organization. This involves more than just looking at the price; consider how the software can improve efficiency, reduce errors, and contribute to project success. For nonprofits or small businesses with tight budgets, finding a solution that offers essential features at an affordable price or a flexible pricing model can be particularly important.

Choosing the right task management software requires a careful consideration of your team's specific needs, workflows, and growth plans. By focusing on these key considerations, software buyers can make an informed decision that enhances productivity, fosters collaboration, and supports successful project management.

Paychex Flex

Overviews of the 10 Best Task Management Platforms

Here’s a brief description of each of the 10 best task management software solution to showcase each tool’s best use case and some noteworthy features. Keep reading to find additional bonus picks at the bottom of the list.

Best for its mobile solution to follow-up tasks.

• 14-day free trial + free plan available
• From $29/month for 30 users (paid annually)

Connecteam is an employee platform designed to deliver a simple yet well-structured environment for employee communication. It helps with improving day-to-day operations and developing the professional skills of every employee within the organization.

Why I picked Connecteam: The platform offers a more holistic approach to employee management by providing features that focus not just on HR and task management but also on personal and professional development. While the platform does allow you to create and schedule single and team shifts, keep track of employee work hours, and even send automatic reminders, its employee task management application has a few useful functions that will benefit your delegation of tasks.

Connecteam ensures a quicker and easier task delegation process. The app supports recurring tasks, custom digital forms, checklists, task automation, and task-specific communication. The Connecteam task management app enables users to create and assign project-specific tasks in just a few clicks. A newly created task can go live and await completion within a few seconds. A task created with Connecteam will include more detailed descriptions, subtasks, due dates, and even attached files and images.

The software also provides real-time execution updates as well as team notifications and reminders, giving managers complete oversight on the day-to-day tasks and workflows of their employees. The employee task management app provides clear visibility on every ongoing task pending completion. The app offers navigational and organizational tools like tagging and advanced filtering capabilities to view individual tasks.

Connecteam Standout Features & Integrations

Features include shift management, real-time reporting, time clock with GPS capabilities, in-app chat, surveys, employee recognition and rewards, recurring tasks, custom digital forms, checklists, task automation, and task-specific communication.

Integrations  include Paychex, Xero, Gusto, QuickBooks Payroll (online + desktop), Google Calendar and others.

• Check out Connecteam on their website

Best task management software for team-based daily task management

• Freemium plan available
• From $7/user/month

ClickUp is a flexible productivity and project management tool that helps managers oversee every aspect of the task management process. Team leaders can create tasks, set milestones and due dates, add or remove team members, and provide feedback to task assignees in real time. You can also create custom triggers for their automations, which can help speed up your team’s work.

Why I picked ClickUp: ClickUp calls itself 'one app to replace them all' and has an expansive feature set to back up that claim. It's an excellent task management platform for teams who want a little bit of everything and don't mind the learning curve and training required to master it all in one interface. For complex projects, you can also break tasks down into smaller subtasks, with individual or multiple assignees to improve productivity. Their mind map view can help you visualize the relationship between all your moving parts, and identify any roadblocks your team may encounter.

ClickUp Standout Features & Integrations:

Features include task scheduling and tracking, subtasks, reminders, priority levels, task templates, color-coding, budgeting, contact management, data visualizations, an employee database, team collaboration features, expense tracking, file sharing, a template library, timesheets, chat, email integrations, feedback management, and process reporting. You can also easily filter, sort, search for, reorder, and view tasks in whatever format is most convenient for your team. In addition, ClickUp includes tools to create Gantt charts, calendars, Kanban boards, and timelines to visualize tasks.

You can restrict team members or freelancer access so they’ll only be able to access their individual tasks, or you can make the project and its dependencies more transparent. Their click-and-drag dashboards are also very customizable, with a long list of custom fields, statuses, tags and more to choose from. Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.

Integrations are available natively with over 1,000+ popular applications, including Calendly, Clockify, Dropbox, Google Calendar, Google Chrome, GitHub, GitLab, HubSpot, Microsoft Outlook, Microsoft Teams, Slack, TimeDoctor, Zendesk, and many others. You can also access additional integrations by connecting ClickUp to a paid Zapier account as well.

• Check out ClickUp on their website

Zoho Projects

Best task management software for collaborative project management

• 10-day free trial
• From $4/user/month (billed annually) + free plan available

Zoho Projects is a cloud-based project management software that provides teams with a collaborative environment to plan, track, and execute tasks. It is designed to accommodate the needs of different team sizes and project complexities, offering a scalable solution for managing work and improving project delivery.

Why I picked Zoho Projects: Zoho Projects provides a platform where teams can create, assign, and track tasks to improve efficiency. It allows for setting priorities and deadlines, organizing tasks into lists, and visualizing them through Kanban boards for better workflow management. The software also enables team members to log time directly on tasks, ensuring accurate tracking of effort and productivity. Collaboration is further facilitated through built-in chat, forums, and document sharing, keeping all team members aligned and informed.

Zoho Projects Standout Features & Integrations

Features include an issue tracker, Gantt charts, reporting and analytics features, and resource utilization features. The tool also offers project milestones, which mark significant events in the project timeline and help in tracking progress. They can be linked to task lists and tasks to ensure that key project goals are met on time.

Integrations include Zoho CRM, Zoho People, Zoho Desk, Zoho Invoice, Zoho Analytics, Google Apps, including Drive and Calendar, Microsoft Office, Slack, and GitHub.

• Check out Zoho Projects on their website

Best task management software with links to company-wide OKRs

• 30-day free trial + free plan available

Profit.co’s is a Results Management Platform with a focus on task management, objectives and key results (OKRs), performance management, and employee engagement.

Why I picked Profit.co: Their platform offers a holistic suite of tools that work together to ensure optimal team alignment at all levels. Beyond managing tasks, you can use Profit.co's platform to conduct regular check-ins, manage OKRs, promote transparency, recognize employees, and review team and individual performance.

Profit.co Standout Features & Integrations:

Features include task-tracking tools to help you prioritize and set deadlines, the ability to break major tasks up into minor sub-tasks, and a kanban style view for tracking progress. You can also set up links between tasks and key results, so your progress dashboards update automatically as items are completed. Their platform also includes team collaboration features like # tagged conversations, task reminders, and action checklists with full team visibility.

Integrations are available natively with 40+ popular software applications including Chrome, Gmail, Google Calendar, HubSpot, Jira, Microsoft Teams, Microsoft Outlook, Salesforce, Slack, Snowflake, Wrike, Zapier, Zendesk and many others.

• Check out Profit.co on their website

Best task management software for hospitality professionals

• From $24.99/month/location

7Shifts is a team management platform that's purpose-built for hospitality professionals, including those working in hotels, restaurants, and other customer service-oriented establishments. Their platform includes dedicated modules for hiring, training, scheduling, paying, and retaining staff, and includes task management and team communication features.

Why I picked 7Shifts: This platform makes it easy for hospitality workers to get a clear picture of what they should accomplish on a daily basis. The software’s mobile app highlights outstanding tasks and sends real-time notifications as your team completes them. I also appreciate that their system offers more than simple task management, including tools to improve employee engagement while also managing employee scheduling, all within the same platform.

7Shifts Standout Features & Integrations:

Features include task management tools like assigned and automatically recurring tasks, team communication functions, the ability to host training videos, hiring and onboarding checklists, document storage, employee scheduling including a time clock, payroll integrations, tip management and tip payout modules, and extra tools to engage with employees remotely. Their timesheets feature also helps managers monitor when employees check in and out of work, eliminating unnecessary paperwork.

Integrations are available with 60+ integrations partners, including ADP Workforce Now, Bounce, Ceridian Dayforce, Ceridian Powerpay, Clover, FuturePOS, GoTab, Gusto, Heartland, Lightspeed, Paychex, Paylocity, Restaurant Manager, RUN by ADP, SevenRooms, Toast, UKG Pro, and others.

• Check out 7shifts on their website

Best task tracking software for analyzing non-billable time to improve team efficiency

• From $11/user/month (billed annually)

Teamwork is a task management software with a strong focus on team collaboration and workspace management features. Team leaders can leverage the platform’s automation features to assign and track tasks, create consistent work processes, and speed up their work.

Why I picked Teamwork: They offer more than just a simple task-tracking tool. You can also use Teamwork for project and resource management, planning, team collaboration, reporting, and project delivery too. Due to its large feature set, it can take a little extra time to get up to speed initially. However, there's a lot of support for learning, including ongoing webinars and access to help docs, an online resource center, and a dedicated customer support team.

Another highlight of using Teamwork is the ability to track and analyze non-billable time. This feature helps managers identify time-consuming but unprofitable tasks in their workflows, so they can make those activities more efficient, or eliminate them entirely.

Teamwork Standout Features & Integrations:

Features include task lists with subtasks that break the work down into action items for your team, due dates, priority statuses, tags, supporting documents, real-time collaboration, data dashboards, time tracking, Gantt chart and Kanban board views, milestones, budgeting and billing tools, and 7 report types. All of these features work together to help you ensure your team completes key tasks on time and within budget. You can also set up notifications to let specific co-workers know whenever a task status changes too.

Integrates are available with 80+ applications through a combination of native integrations, certified partners, and 3rd party apps. Key integrations to note include Basecamp, ChurnZero, Databox, Google applications (Gmail, Google Calendar, Drive, Sheets, etc.), Harvest, HubSpot, Microsoft Teams, OneDrive, Outlook, SharePoint, Slack, QuickBooks, Zoho Analytics, and more.

• Check out Teamwork on their website

Best task management software for increasing team productivity

• 14-day free trial
• From $10.99/user/month (billed annually) + free plan available

Asana is a popular task management and productivity platform that's often used to ensure team alignment in terms of task tracking and achieving company-wide goals.

Why I picked Asana: Asana’s platform allows teams to create top-level company goals, with contributing sub-tasks that feed into the larger objective. You can assign individual team members to specific sub-tasks, and visualize their progress using their dynamic task-tracking progress bars. This helps to keep team members on track, and provides a visual representation of each individual component of a company-wide goal, helping to flag any issues early if one sub-task is falling short.

Asana Standout Features & Integrations:

Features include task management and project resource management tools, automations, reporting, a workflow builder, and several different views to organize task and goal-based information, including kanban boards, Gantt charts, a shared calendar view, and a list view. From any one of their views, you can update and visualize information on your projects or tasks, including subtasks, task assignees, milestones, sections, custom fields, and more.

Integrations are available with 280+ applications, including Azure Active Directory, Chrome, DropBox, GitLab, Google Workspace, Loom, Microsoft Teams, Microsoft Office 365, Microsoft Outlook, Okta, Slack, Trello, Zapier, Zoho Desk, and many others. Additionally, users can connect Asana to Zapier, Automate.io, and others to integrate with hundreds of other apps too.

• Check out Asana on their website

Best task management software with advanced time management and forecasting features

• 30-day free trial
• From $9.99/user/month

Mosaic is a project and resource management software complete with automation, forecasting, and time-tracking features that help managers keep their projects on time and within budget. These features work together to create better visibility of each organization’s effectiveness. Managers can use the board view to identify roadblocks that are time-consuming, so they can avoid them in the future.

Why I picked Mosaic: Their software offers users a summary of everything that’s going on in their organization or department. Managers can configure their dashboards as needed so they can track task progress at a glance. Mosaic also enables team leaders to compare planned time to actual time spent, so they can get a better understanding of how long it takes for their team to complete certain tasks.

Mosaic Standout Features & Integrations:

Features include task assignments with due dates and priority levels, team schedules, scopes and budgets, visualization tools, shared project notes, project roadmap tools, drag-and-drop functionalities, templates, time-tracking, data dashboards, reporting and business intelligence tools, AI-backed forecasting, data analysis, key performance indicators (KPIs), and automation workflows.

Integrations are available natively with 15+ popular software systems, including Ajera, Asana, Clockify, GitHub, Google Calendar, Google Sheets, Microsoft Excel, Microsoft Teams, Oracle, Paylocity, QuickBooks, SAP, Salesforce, Vantagepoint, and Workday. They also provide custom integration services if you want to connect Mosaic to a program that isn't already on their list.

• Check out Mosaic on their website

Best task management software with built-in communication

• Hello Ivy offers a 14-day fully featured free trial upon sign-up.
• Pricing starts at $9 per user monthly.

Hello Ivy is a work management software with project and task management features as well as built-in internal communication tools.

Why I picked Hello Ivy: This software was designed with simplicity in mind and is easy to navigate and quick to learn. Users can create tasks, delegate responsibilities, track progress, and communicate with team members from inside the platform. The drag-and-drop Kanban board allows teams to track task and project progress, and personal homepages give users an overview of their assigned tasks and upcoming deadlines.

Project-related discussions can be managed within the platform to avoid unnecessary meetings. Live chat is also available in the software, and users can tag one another for urgent communications. Keeping team communications within the project management system helps reduce app-switching and promote transparency.

Hello Ivy Standout Features & Integrations

Features include daily to-do lists, deadline tracker, Kanban boards, tasks and subtasks, document management, template builder, doc collaboration, calendar view, personal homepages, live chat, discussion boards, Gantt charts, and team member profiles.

Integrations are not currently listed by the software.

• Check out Hello Ivy on their website

Best task management software for visual task management

• From $8/user/month (billed annually, min 3 seats)

monday.com is a great task management software because of its simple, visually intuitive layouts that help clarify the sequence of work for multiple tasks within a project sequence. This task management software won the 2019 Webby Award for productivity platform. It offers a customizable interface that resembles a spreadsheet, but it includes a ton of additional features that make it much more interactive and visually appealing than a simple spreadsheet for tracking task progress.

monday.com includes message boards, task management boards (for recurring tasks, task dependencies, and task progress), and some easy-to-read visualizations that allow you to display your project data and quickly get an idea of your progress. Members can collaborate by uploading and attaching files, and assigning deadlines and tagging members on tasks. @Mentions of team and individuals are available as well.

Why I picked monday.com: Because it's so customizable, it's easy to configure monday.com to plan your project timelines and organize schedules, and you can also keep all of your team conversations, briefs, and files in a single shared space, encouraging team collaboration.

monday.com Standout Features & Integrations:

Features include project management, task scheduling and tracking, resource management, scheduling, budgeting, API, calendar management, Gantt charts, file sharing, time management, email integration, third party plugins, and notifications.

Integrations are available natively with productivity apps like Dropbox, Jira, GitHub, Gmail, Google Calendar, Google Drive, Slack, Trello, Typeform. You can also access more integrations through a paid Zapier account too.

• Check out monday.com on their website
• Read my in-depth review of monday.com

Other Task Management Software

Here are a few more worthwhile options that didn’t make the best task management software list. I didn’t have room for a full review for each of these but they are still worthy of consideration:

• MeisterTask
• FunctionFox

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Selection Criteria for the Best Task Management Software

My process for evaluating task management software is derived from extensive personal trials and research into these tools, focusing on the aspects that directly impact team productivity, collaboration, and project management efficiency. Below, I outline the critical criteria I use to evaluate and select the best task management solutions:

Core Functionality : 25% of total weighting score

To be considered for inclusion on my list of the best task management tools, a solution had to support common use cases. These include:

• Task creation and assignment
• Deadline and milestone tracking
• Collaboration and communication features
• Integration with other productivity tools
• Real-time updates and notifications

Additional Standout Features : 25% of total weighting score

In this category, I look for unique features and functionalities that set a tool apart from its competition, such as:

• Advanced reporting and analytics for better decision-making
• Customizable workflows to fit various project management methodologies
• Mobile access for managing tasks on the go
• Time tracking for insights into productivity and resource allocation
• Scalability to grow with a team's needs

Usability : 10% of total weighting score

• Intuitive navigation and user interface
• Clear and concise task views, such as kanban boards or Gantt charts
• Drag-and-drop scheduling tools
• Easy task prioritization mechanisms

Onboarding : 10% of total weighting score

• Comprehensive training videos and documentation
• Pre-built templates for common project types
• Interactive product tours and guides
• Responsive chat support and webinars for deeper learning

Customer Support : 10% of total weighting score

• Multiple support channels, including live chat, email, and phone
• A knowledgeable and responsive support team
• A robust online knowledge base for self-service support
• Community forums for peer assistance

Value For Money : 10% of total weighting score

• Transparent pricing models
• A range of plans to suit various team sizes and needs
• Free trials or demos to evaluate the tool before committing
• Discounts for annual subscriptions or non-profit organizations

Customer Reviews : 10% of total weighting score

• High overall satisfaction ratings
• Positive feedback on ease of use and customer support
• Success stories and case studies from teams similar in size or industry
• Critiques that highlight areas for improvement or missing features

These criteria form a comprehensive framework for evaluating task management tools, ensuring that I recommend solutions that not only meet a wide range of functional requirements but also offer exceptional usability, support, and value for money.

Trends in Task Management Software For 2024

Exploring the latest product updates, press releases, and release logs from the most popular and rapidly evolving task management software offers a clear view into the current trends shaping this technology in 2024. These insights not only highlight the trajectory of task management software development but also reveal what features are becoming more crucial for enhancing planning, decision-making, and overall project management efficiency.

Let's dive into the trends that are defining the landscape of task management software today.

Novel and Unusual Functionality

• Virtual Reality (VR) and Augmented Reality (AR) Integration : Some of the most forward-thinking task management software are experimenting with VR and AR to provide immersive project planning and visualization experiences. This novel approach is designed to enhance understanding and engagement in complex projects.
• Voice-Activated Controls : Incorporating voice recognition and control into task management interfaces is a novel feature aimed at increasing accessibility and convenience, enabling users to manage tasks and navigate the software hands-free.

Most Important and In-Demand Features

• Mobility and Access from Any Device : The demand for mobile access has solidified its place as a crucial feature. Task management software that offers robust mobile apps or mobile-friendly web interfaces meets the need for flexibility and accessibility, enabling users to stay productive from anywhere.
• Security and Data Protection : With the increasing emphasis on data security, features like end-to-end encryption, two-factor authentication, and comprehensive access controls have become essential. This trend underscores the importance of safeguarding sensitive project information.

Features Declining in Importance

• Email Notifications : As direct messaging and real-time alerts become more prevalent, traditional email notifications for task updates are becoming less important. Users now prefer more immediate and less cluttered forms of communication.
• Manual Time Tracking : Automated time tracking, powered by AI, is reducing the demand for manual time entry. Users are looking for more efficient ways to capture time spent on tasks without the need for constant manual input.

These trends indicate a significant shift towards making task management software more intelligent, collaborative, and user-friendly. As technology evolves, so do the expectations and needs of the teams that rely on these tools to streamline operations and foster productivity.

What is Task Management Software?

Task management software is a tool designed to help individuals and teams organize, track, and prioritize their work effectively. It allows users to create, assign, and manage tasks, set deadlines, and monitor progress in a centralized system.

Its purpose is to break down projects into manageable tasks, ensuring that each component is addressed timely. By providing an overview of tasks and their status, it aids in better planning and decision-making, enhancing overall productivity and project management efficiency.

Features of Task Management Software

The ideal task management software should offer the right blend of features to facilitate organization, tracking, and prioritization of tasks in a way that matches your workflows. Here, are the most important features that I look for in task management software:

• User-friendly Interface : A simple, intuitive interface allows team members to adopt and utilize the software efficiently, reducing the learning curve and minimizing resistance.
• Task Prioritization : This feature enables teams to assign priority levels to tasks, ensuring that critical deadlines are met and resources are allocated effectively.
• Collaboration Tools : Integrated communication tools such as messaging, file sharing, and commenting foster teamwork and keep everyone on the same page, eliminating silos.
• Customizable Workflows : The ability to customize workflows according to the specific needs of a team or project improves efficiency and aligns with various project management methodologies.
• Calendar Integration : Synchronizing tasks with a calendar provides a clear view of deadlines and commitments, helping teams manage their time more effectively.
• Time Tracking : Tracking the time spent on tasks offers insights into productivity levels and can aid in better resource planning and project costing.
• Reporting and Analytics : Comprehensive reporting tools offer visibility into project progress, workload distribution, and performance trends, aiding in informed decision-making.
• Mobile Access : Mobile compatibility ensures that team members can access tasks and notifications on the go, maintaining productivity even outside the office.
• Scalability : The software should be able to grow with your team, supporting more users, projects, and tasks without a drop in performance.
• Integration Capabilities : Being able to integrate with other tools such as email, CRM, and ERP systems streamlines processes and reduces the need for multiple platforms.

Selecting task management software with a feature set that aligns with your goals will significantly contribute to better project outcomes, smoother collaboration, and enhanced productivity across teams. It's not just about managing tasks; it's about empowering teams to work smarter, stay aligned, and achieve their goals more efficiently.

Benefits of Task Management Software

Task management software helps to facilitate better planning, collaboration, and execution of projects. Here are five primary benefits that underscore the value these software solutions bring to teams and organizations:

• Improved Organization : Centralizes tasks and deadlines in one accessible location, simplifying project management and ensuring that nothing falls through the cracks. This organization benefit helps users stay on top of their workloads by providing a clear overview of all tasks and their statuses.
• Enhanced Collaboration : Facilitates communication and collaboration among team members, regardless of their location. By allowing for real-time updates, file sharing, and communication within the platform, task management software breaks down barriers to effective teamwork.
• Increased Productivity : Streamlines workflows and reduces the time spent on planning and task allocation, enabling teams to focus more on execution. Automation features like recurring tasks and notifications ensure that time is used efficiently, boosting overall productivity.
• Better Time Management : Provides tools for tracking deadlines and managing schedules, helping users prioritize their work and meet deadlines. With features like calendars and time-tracking integrations, task management software makes it easier to allocate time wisely and avoid overcommitting.
• Data-Driven Decision Making : Offers analytics and reporting capabilities that provide insights into team performance and project progress. These features enable managers to make informed decisions based on actual data, improving project outcomes and resource allocation.

Task management software offers a comprehensive solution for managing various aspects of work, from simple tasks to complex projects. As such, organizations and individuals looking to enhance their efficiency and streamline their workflows greatly benefit from integrating task management software into their daily operations.

Costs & Pricing For Task Management Software

Task management software typically comes in a range of pricing plans and structures, with a variety of options available, from free versions designed for small teams or individuals to more robust, enterprise-level solutions. Understanding the differences between each plan, including the features and functionalities it offers, is crucial for selecting the software that best fits your organization's needs.

Plan Comparison Table For Task Management Software

Below is a table that outlines the pricing and plan structures commonly found in task management software, providing a straightforward comparison to help you decide which option might be the most suitable for your team or organization.

When considering which plan to choose, think about both your current needs and potential future growth. Starting with a basic plan can be a cost-effective way to test out the software's core features, while enterprise solutions offer scalability and advanced features for larger organizations.

People Also Ask:

Here are some answers to frequently asked questions you may have about task management software and how it can help you improve your team’s productivity:

What is task management software?

Task management software is a type of productivity tool that helps you create dynamic task lists, either for yourself personally, or for your team as a whole. It’s used to help you organize action items into “to do” lists, with additional features like due dates, team assignments, file sharing links, tools to track progress, and more. For a full list of the typical features you can expect to find, see below.

For more information, visit our article on What is Task Management Software and How Can it Help You too.

What is the best task management software?

The answer to this is subjective. The best task management software for you won’t be the best for everyone. That’s why I’ve included different types of task management software in this list.

Some of the selections above offer task management features within a larger platform of productivity tools or workforce management systems. Others lend themselves better to project managers who need to manage assignments and keep their teams on track. Depending on your business environment, a simplified task management app might also satisfy your needs too, and often for a lower price point.

For more advice on how to select the best software for your organization, take a look at our article on How to Make a Business Case for HR Software , which extends equally to any type of software, whether for HR departments or not.

What are the main benefits of using task management software?

The main goal behind task management software is to provide a framework for organizing and prioritizing tasks. These systems can be used on a personal basis, or for a group.

Here’s a short summary of the main benefits you can expect to gain when instituting task management software across an organization:

• Effective prioritization tools (i.e., deadlines, priority level tags, color-coding abilities)
• Improved team focus and productivity ( up to 41% , as reported by some users)
• Transparent task delegation with automatic reminders
• Enhanced team collaboration features
• A central repository for critical information
• Linked calendars and visual views like Gantt charts and Kanban boards
• Mobile access from any device (via Android and iOS task management apps)
• Goal tracking, with sub-tasks that feed automatically into larger goals
• Team-wide or task-specific time tracking features
• Workflow automations that can be customized

For more information on the benefits of using task management software, visit our article on What is Task Management Software and How Can it Help You too.

What features are commonly included in task management software?

Here’s a shortlist of the most common features to look out for when evaluating the best task management software for your organization:

• Task templates: The software should include task templates (or the ability to create new ones) so you won’t have to waste time creating new items for recurring tasks or repeatable processes.
• Subtasks and dependencies: It’s important to be able to break larger tasks up into smaller, more accomplishable tasks. This will improve productivity and positively impact employee morale.
• Prioritization tools: This refers to a handful of features that will help you highlight critical tasks, and optimize your workflow. Specific prioritization tools include due dates, deadline reminders, custom tags, color-coding, pre-set priority levels, task owners, and individual or team assignments (including multiple assignees).
• Automation: The platform should offer some form of automation, such as automatically assigning recurring tasks, or updating goal progress leaderboards that are linked to smaller sub-tasks.
• Multiple views: You’ll want to choose a task tracking platform with a variety of view options to suit your team members needs. Common views you’ll want include project views, list views, Kanban boards, Gantt charts or other timeline views, calendar views, or team-specific views.
• Scheduling and time tracking: Depending on your business, scheduling and time tracking could be a game changer, particularly if you need to separate billable and non-billable work tasks for client billing purposes. By tracking time spent within your task management system, you’ll gain a better understanding of how long key tasks take. These details will then help you to plan accordingly for similar initiatives in the future.
• Communication features: To improve collaboration, you’ll want to ensure your task management software includes communication features like leaving notes, sending individual or group messages, tagging employees in responses, or starting live chats linked to a specific item.

How can task management software support remote or hybrid teams?

Since the COVID-19 pandemic began, millions of teams around the world have transitioned from office work to a work-from-home or hybrid work model . Task management software can help distributed teams collaborate, communicate, and stay on track to reach their personal and team goals on time. It offers a central space for employee task tracking that is fully visible and transparent to all other members of your team. This helps create a greater feeling of team connection and improved employee morale, no matter where your employees are logging in from.

While you’re here, here’s a list of our other top resources for managing hybrid teams:

• Best Remote Collaboration Software for Hybrid Teams
• Best Hot Desk Booking Software for Managing Hybrid Work Arrangements
• Difference Between Hoteling vs. Hot Desking
• Best Office Space Management Software Systems
• Office Space Management: 5 Steps to Maximize Your Office Potential

Are there any free task management solutions?

It’s important to remember that free isn’t always better. Some of the software providers in this list do offer free versions of their products (called freemium plans ) but they won’t have all the features of their premium plans.

If you’re running a small team, or looking only for a personal task management app, you may be able to get a free plan to work. However, I’d recommend selecting an option with scalable pricing packages in case you start to need more features once you get into using it.

Final Thoughts & Resources

Effective teams complete projects on time and within budget. And a simple way to increase your team’s effectiveness is to use task management software. 

Earl K. Miller, a neuroscience professor at MIT, said “Multitasking is not humanly possible, [...] When you multitask, you tend to make more mistakes.” Assigning your team members specific daily tasks enables them to focus on what’s important and increases their productivity. 

However, no need to stop here. There are other types of software that can help increase your own, or your team's productivity too. Here are a few of my top favorites to save you some time:

• Best Goal Setting Software for Keeping Teams on Track
• Best Note Taking Apps for Boosting Productivity
• Best OKR (objectives and key results) Software Compared
• Best Workforce Management Software

If you want to receive more tips on team productivity from top thinkers in the industry, subscribe to the People Managing People newsletter . 

For even more help choosing the best HR software, check this out : The 10 Best HR Software Companies

Project Management

Best task management software in 2024: project task tracking tools for individuals and teams.

Cloudwards.net may earn a small commission from some purchases made through our site. However, any earnings do not affect how we review services. Learn more about our editorial integrity and research process .

Completing task lists can be stressful. That’s why it’s good practice to log tasks and organize them to create structure, rather than having them swirling around your mind. To help with that, we’ve created this roundup of the best task management software.

Last Updated: 07 Jun'24 2024-06-07T16:30:40+00:00

All our content is written fully by humans; we do not publish AI writing. Learn more here.

In the modern era, we always have things we need to do, both personally and professionally. As organized as we like to think we are, all of us can benefit from a little help when it comes to getting tasks in order and ensuring we don’t forget them. In the digital world, we can access plenty of support tools, and in this article, we look at the best task management software.

Key Takeaways:

• For its ease of use and list of features, Airtable will appeal to the widest range of users looking for a good task manager tool.
• monday.com is the best project management tool that includes task management.
• The four other choices include Todoist , Any.do , TickTick and Asana is the most advanced tool in this list, and will serve you well for both basic and more advanced use.

Much of what you read in this article is geared toward the basic user, either for personal use or small teams that don’t require a ton of features to be able to keep on top of new and recurring tasks. This article will also be useful for those transferring from paper-based task management to a visual online task management tool, as all options are super easy to use.

If you’re a project manager and came to this article looking for the best Gantt charts, Agile software tools and other advanced tools, you probably won’t find what you’re looking for. The good news is that we have an article that focuses on the best project management software , which will no doubt help you find what you need.

For those who just want to get on top of their to-do lists and find a piece of software to help organize individual tasks, continue reading. You’re exactly where you need to be.

Check out our project management courses and grab a limited-time offer. Registration available now!

Updated the article to reflect monday.com’s latest pricing information.

The Top Task Management Apps

What Makes the Best Task Management Software?

We have tested and reviewed each of the online task management tools listed below. Our testing focuses on features, ease of use, security and customer support. While we have reviewed many task management software solutions, the five below are the cream of the crop and scored well on each of our criteria.

• Airtable — Offers the best task management features and will appeal to a range of users
• monday.com — Pound for pound, the best project management software for all users
• Todoist — Priorities simplicity over features, opting to do the basics very well
• Any.do — Goes out of the box and creates cool features that help with managing tasks
• TickTick — Has a beautifully designed app which is a joy to use
• Asana — Perfect for managing basic tasks and complex projects

Airtable is our top choice of the best software for task management. For a basic task management system, it’s certainly not lacking in features, and it’s easy to use. However, if you want task management and project management wrapped in one easy-to-use package, monday.com is the top choice.

Todoist was next, and some may prefer the design of the user interface. Any.do makes the list because of its excellent security and privacy, while TickTick and Asana are appealing because of the well-functioning task management tools each company has created. 

Task Management Tools vs Project Management Software

If you’ve read our article on best project management tools, you may be thinking this is a rerun of something you’ve seen before, but it’s not. While there’s a certain degree of crossover between task management and project management services, there are also many differences. 

Project management tools are best suited for large-scale, complex projects, often for multiple users who work on different pieces of a project. A good task management tool is more streamlined, offering a basic way to organize tasks, track task progress and help reduce the overwhelming that tends to occur when you have multiple pieces of work to complete. 

For a deeper understanding of the differences, check out our task management vs project management article .

The 6 Best Task Management Software

Moving on from that comparison, let’s get into this roundup of the best task management tools, starting with Airtable, our number one choice.

1. Airtable – Best Team Task Management Software

More details about Airtable:

• Pricing : Free; $10 per user per month, billed annually
• Provider website : airtable.com
• Super easy to use
• Free plan is great
• Good range of features
• Pro plan is expensive

Airtable is a super simple tool that still has enough features for us to label it versatile. While it doesn’t have a traditional list view, it has what it refers to as a “grid” view. This view is essentially built to resemble a spreadsheet, and it’s here you’ll likely view and manage tasks.

To help with managing tasks, you can track progress by labeling each task by status, either as “to do,” “in progress” or “done.” If you want to switch up your views, there’s also a basic kanban board. When we say basic, we mean a very bare board that doesn’t have as much substance as a tool such as Asana (which you’ll learn about farther down).

If you prefer a calendar view of your tasks, Airtable has a native calendar that we really like. Each part of the calendar is spaced out perfectly, and viewing it doesn’t give us a headache or overload our brains with information. Some may find the gray design a little dull, which we get, but it’s one of the best task management tools as far as functionality goes.

Set Task Dependencies

With Airtable, project managers can assign tasks and set task dependencies so the team can prioritize and complete them in order of importance. This feature is a great way of “eating the frog,” which is the process of completing the most difficult tasks first in order to move forward with your work as quickly as possible.

For those on a budget, Airtable’s free plan may suffice. You get most of the core task management views, including the grid, kanban and calendar. The only thing missing are views such as Gantt charts, which you can access through the Pro plan. Chances are, those looking for basic task management software will likely not miss having access to Gantt charts.

If you feel like spending your money, there’s no need to go past the Plus plan (which lets you enter more tasks and is good for larger teams). Overall, Airtable does what it needs to do and that’s why it’s a great work task tracker service. You can learn more about it by reading our Airtable review .

• Up to five users. Unlimited bases. 1,000 records, 1GB of storage per base. Revision and snapshot history for two weeks. Views: grid, calendar, form, Kanban board, gallery and list. 100 automations per month.
• Everything in free, plus unlimited users, 50,000 records and 20GB of storage space per base. Adds Gantt charts and timeline views. 25,000 automations per month.
• Everything in Team, plus 125,000 records, 100GB of storage per base, 100,000 automation per month. Admin controls, single sign-on (SSO) and premium integrations with third-party services.
• Everything in Business, plus 500,000 records, 1TB of storage per base, and 500,000 automation monthly.

2. monday.com – Best Project and Task Management Tool

More details about monday.com:

• Pricing : Free; $9 per user per month, billed annually
• Provider website : monday.com
• Plenty of features
• Easy to use
• Hundreds of integrations
• Nothing to note

monday.com is an easy-to-use project management tool that targets a range of users. Depending on what plan you subscribe to, you can use it as a fully fledged project management solution, or a space to log and track basic tasks. Keeping in theme with this article, we’ll zone in on monday.com’s free and Basic plans , both of which offer a list view.

After signing up for the service, you’re automatically greeted with the list view when you first enter your account. Here you can input whatever tasks you need to do, and also add details that clearly outline what the task entails.

All the traditional functionality comes with monday.com’s list view. You can assign tasks to other users (the free plan limits you to five users per account,) set due dates and log progress with the “working on it,” “stuck” and “done” labels, all of which are color coded in green, amber and red.

Use the Native Document Creator

If part of your task management involves creating documents, monday.com offers a native document creator which you can use for personal use or to collaborate with others. It’s not as advanced as Google Docs or MS Word, but it should suffice when creating a basic document. 

If you feel you want to bump up your user experience, monday.com has more expensive plans which provide Gantt charts and calendar views, as well as a host of third party software integrations for you to choose from. The software itself is easy to use, which is why monday.com is the best all rounder. To learn more, check out our monday.com review .

• Maximum users: 2
• Minimum users: 3; All prices per user
• Enterprise-level features.

3. Todoist – Simplest Task Manager

More details about Todoist:

• Pricing : Free; $4 per user per month, billed annually
• Provider website : todoist.com
• Excellent list view
• Comprehensive free plan
• Privacy concerns

Todoist epitomizes everything good online task management app needs to be. It’s not fancy and full of frills, nor does it overload you with more features than your mind can handle. Instead, it sticks to the basics and offers strong task management features that help bring some organization to your life.

Unlike Airtable, Todoist’s strength lies in its list view of tasks. The list view is what you would expect it to be: a linear view that lets you schedule tasks by adding due dates and priorities, as well as leave comments. It’s also possible to embed the exact location of where your task needs to be completed, both in the list view and the reminder section.

Todoist offers a basic kanban board view, which, although it won’t make it on our roundup of the best kanban boards, functions well enough to make task management simple and free of complications. Users can customize the board, however it’s only possible on the Pro plan. 

Unlimited Task Archive 

Although only available on the paid plans (which are super affordable), Todoist offers an unlimited task archive. This means that no matter how far in the past you completed a task, if you need a reminder of the work you did, you can simply search for it in the archive and it will be there. Todoist’s free plan does offer an archive; however, it’s limited to only one week.

Although it gets the basics right, Todoist isn’t without its flaws, which mainly pertain to privacy. While Todoist won’t sell customer data, it will share it with a list of vendors that’s far too long for our liking. It also holds your data for six years, unless you remember to opt out.

If that’s no concern for you and you just want the best tool for the job, Todoist is an excellent piece of task management software and we’re certain it will help you bring all your tasks together, so you can complete them. To learn more about the platform, check out our Todoist review .

• 1 main user 5 active projects 5 collaborators (per project) 5MB file uploads
• 1 main user 300 active projects 25 collaborators (per project) 100MB file uploads
• Multiple users, (price is per user) 500 active projects (per member) 50 people (per project)

4. Any.do – Excellent Task Organizer

More details about Any.do:

• Pricing : Free; $2.99 per user per month, billed annually
• Provider website : any.do
• Beautiful design
• Separate tasks
• WhatsApp integration 
• No native calendar

Aside from being an enjoyable name to say (try it and see), Any.do is a beautifully designed task management app that helps with both your personal and professional life. As soon as you enter the web app, you’re greeted by a very clear layout that helps you get going in no time at all.

Simply click “create task” and a new box will appear with very clear details of the type of data you can enter into your tasks.

You can set reminders, create recurring tasks (paid plan only), leave notes and add tags. There’s no native calendar built into the app; however, Google users can integrate their Google Calendar if they wish to have a calendar view of the tasks they need to complete.

One slight niggle is that regardless of whether you’re in your work or personal list, a new task will automatically go into the personal queue by default, unless you manually change it yourself. That’s our only real concern in terms of functionality; aside from that Any.do works exceptionally well.

Send WhatsApp Reminders

For those who use WhatsApp (ahem, everyone), you can integrate Any.do with your account. Once integrated, you can convert your WhatsApp messages into tasks or reminders and they will sync with your Any.do account. 

While Any.do offers a mobile app, this feature is great for those who don’t want lots of apps on their phones but still want to do some task management inside the apps they do have.

Although best used for personal task planning, Any.do does have a plan that targets team use. As with the Premium plan , Any.do allows you to prioritize tasks and assign them to the users you add to your account. It’s still very basic, but if you and your team only require a space to track tasks and complete basic work, there’s likely no need to look for an alternative software.

Because it’s so easy to use, we especially recommend Any.do to the novice user of visual task management software solutions. Advanced users may need more substance, although if you don’t, Any.do will suit your needs as well. To learn more, read our full Any.do review .

• Adds location-based reminders, tags, themes, recurring tasks and integration with WhatsApp.
• Adds team-focused features like kanban boards and a built-in calendar, among other things. Comes with a 14-day free trial. Price is per user.

5. TickTick – Best Task Management Tool for Individuals

More details about TickTick:

• Pricing : Free; $2.33 per user per month, billed annually
• Provider website : ticktick.com
• Efficient task management
• Voice recognition
• Constant pings to upgrade

Because of its range of features and straightforward design, TickTick is a popular task manager app among project managers. In addition to the traditional way of organizing tasks and to-do lists, TickTick also allows you to sort tasks into folders, providing you with a cleaner overview of all your projects and tasks.

To add more depth to your tasks, you can also log how much time you expect a particular task will take to complete. That’s slightly different from setting start and due dates, as this allows you to program the length of the task in minutes and hours. For example, you may say it takes two hours to write an article.

TickTick also ranks highly with regard to security and privacy. It doesn’t sell your data, and if you decide to delete your account, all your data will be deleted from its systems within 90 days. 

On a security front, TickTick promises to let you know if there’s been a data breach within 72 hours. There hasn’t been a breach to date, which is evidence that the platform is doing everything right in terms of keeping your data safe.

Use Voice Recognition

TickTick is one of the few task management tools that allows you to add tasks through speech to text. This takes away the sometimes cumbersome task of typing out multiple tasks, either on your computer or mobile device. When testing the performance of TickTick’s voice input feature, we found it to be very accurate, even with the not-quite-dulcet tones of a Northern English accent.

While TickTick’s free plan helps you log and prioritize tasks, the Premium plan takes things to the next level. You can create almost 300 more lists, add more members and attach more files to your tasks. There are also some reporting features that let you track the progress of your personal and assigned tasks.

In the world of task management apps, TickTick is right up there with the best of them. It could offer more detailed customer support, but for quality task management software like this, it’s unlikely you’ll ever be at a loss as to what to do with it. To find out if this is the task manager for you, check our TickTick review .

• List, Basic filters, Kanban, Caps on use
• Calendar, Extra filters, Track progress, Caps raised

6. Asana -Best Free Task Management Tools

More details about Asana:

• Pricing : Free; $10.99 per user per month, billed annually
• Provider website : asana.com
• Great kanban board
• Clean list view
• Advanced features

Like monday.com, Asana isn’t solely a piece of task management software. Asana comes with more advanced features like Gantt charts, time tracking tools and the ability to seamlessly manage multiple projects at once. It’s one of the best project management tools for multiple projects .  

The list view allows you to segregate tasks into different sections, allowing you to see start and due dates, as well as task priorities. Those on the paid subscription can create customer tabs, giving you ultimate control over how you manage and create tasks.

As far as this roundup goes, Asana has the best kanban board you can use. It’s great for assigning tasks, tracking task progress and navigating through multiple projects with ease. It’s not the head honcho of kanban boards — that title belongs to Trello.

Integrate Third-Party Apps

Asana has a long list of third-party app integrations. Being a popular online task management software service, it has been able to partner with the likes of Slack, Venmo and Microsoft, plus several more. Users can also integrate with Google apps, making Asana a great collaborative task management tool.

Compared to other task management software tools, such as Todoist, Asana is expensive. That’s mainly because it’s offering a lot more than the competition. The good news is that it’s one of the best free task management software solutions , and for those who don’t need the extra features, it will surely suffice. Check out our full Asana review to learn more.

• Up to 10 users
• Price is per user. unlimited users, expanded features
• Price is per user. unlimited users, even more features
• Custom pricing, advanced security features

Final Thoughts

Now that you know the best tools to manage tasks, all you need to do is select the right task management platform for your needs. Airtable remains the best task management tool, which should appeal to a range of project managers and solo professionals. Its user-friendly interface and generous free plan are why it’s our best task management tool.

The other options are not far behind, and all of them do what we would expect from a quality task management software provider. For more advanced task management, such as handling complex tasks and implementing strong team collaboration, monday.com is the stand-alone choice. If that’s not what you need, any of the other four services will serve you well.

Which is your favorite option in this roundup? Is there another task management solution you would like us to test and review? What’s the biggest hurdle you face when trying to manage projects and tasks? Let us know in the comments. Thanks for reading.

FAQ: Task Management Tools

A task management tool is a simple piece of software that allows you to log, visualize and prioritize your short-term and long-term tasks. Most tools provide a basic list view of all your tasks, making them easy to digest, manage and complete.

We’ve reviewed many and our top five are: monday.com , Asana , nTask , Wrike and Jira .

Atracker is an excellent time tracking app that allows you to monitor any type of activity you do, and pings when you’re taking too long to complete a task. Read our best time management tools guide to find more options.

I use kanbantool to manage my tasks. Have you tried it, I think the tool is amazing!

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34 best task management software & tools [2024].

Updated on May 26, 2024 by Kelsey Osborne

Published on July 14, 2021 by Kelsey Osborne

Task management software offers numerous benefits for both team and personal workflows, giving users the power to handle the challenges of modern work smoothly. It creates a digital space where deadlines are kept, priorities are clear, and productivity flourishes.

Whether you’re a freelancer, a startup, or a growing organization – we’ll find task management software to help you do your best work.

What is task management software?

Task management software allows you to plan, prioritize, and track the workflow for your team — everything from addressing project requirements to delegating tasks, tracking time, and meeting deadlines.

How does task management software help?

Here are a few ways having task management software helps:

1. Task prioritization

Task prioritization and team collaboration are vital benefits of task management software. Let’s say you’re working on an important deadline one day, and your persistent colleagues keep assigning you more and more (unimportant) tasks.

Trying to complete your tasks in a limited time will probably drive you crazy, eventually leading to burnout. Prioritizing your tasks leads to better management, missed deadlines, and wasted time.

2. Effective team collaboration

They bridge the communication gap between team members working on different tasks. They also help make task delegation so much easier! You can assign tasks, track progress, and know when tasks are marked done—saving so much meeting time!

So, if you’ve just started your own business, a visual task management tool is the perfect solution.

34 Best Task Management Software to Try In 2024

Now that you know why task management tools are essential, Let’s explore some of the best once in this article:

1. Nifty 

Nifty is the perfect all-in-one task management software. Accessible on web, desktop, and mobile, Nifty offers unparalleled flexibility and a tons of features. Supercharge your productivity as Nifty seamlessly automates the management of tasks and progress reporting through its built-in workflow builder.

Nifty stands out as the ideal tool for teams of every kind, boasting top-notch workflow automation and task management capabilities. With its versatile board layouts, customizable views, and tailored roles and permissions, Nifty ensures effortless task management, setting it apart as the best choice for individuals and teams alike.

Here are some of the key advantages that make Nifty your best all-in-one task manager:

• Lists and Status for organization : Bundle relevant Tasks together in Lists, and segment the progress of each List with Statuses to see where you are in the lifecycle of each Task. Assign members to Lists and Statuses so they can take ownership of entire phases or steps in a process.
• Swimlane View for maximum insights : Nifty’s Swimlane view intersects your Lists and Statuses on a Kanban board to visualize the progress of each Task across all of your project’s initiatives. This immersive view is great for managing several segmented work streams at once.
• Flexible Layouts for your exact preference: Choose whether you want to view your Tasks as Kanban, List, Swimlane, Timeline, or Calendar view. There’s even a Report view for snapshot metrics reporting. Nifty remembers your preferred layout for each project.
• Customizable, shareable Views: Customize your workflow further by setting the order of your columns, showing custom fields, adding labels, colors, and more to your task boards. You can save these views to refer back to them quickly and also share them externally to align all stakeholders.
• Built-in Automations: Let Nifty take care of the routine parts of work, such as setting due dates, adding assignees, sending reminders, recurring tasks, and more with a built-in ‘If/Then’ conditional automation builder. Automations can be saved into project templates for future use.

Nifty offers a free forever plan to get you started with paid plans starting at only $5/month per user with all core features included.

👉 Ready to try Nifty?   Get started for free.

2. Weekdone

Weekdone  is a top-of-the-line task management software with a unique weekly reporting feature. Both managers and employees love the tool because it allows you to set structured goals to align activities throughout your organization.

Using Weekdone, teams can set quarterly goals, plan their weeks, prioritize tasks, share progress with co-workers from multiple departments, provide feedback, and create perfect project management reports with ease.

Weekdone is a full-stack OKR Tool that also serves as a robust task manager, and that’s why it has made itself to this list at position no 2!

Some key features include:

• Goal tracking on the company and team levels with percent-complete, colorful progress bars.
• Track team Plans, Progress, and Problems with transparency
• Link tasks to Goals and Objectives – increasing accountability and productivity
• Timely updates and open cross-team communication with the Newsfeed feature
• Weekly reviews and 1:1 scheduling
• Pulse surveys with custom templates for regular weekly feedback
• Mentions, tags, and “likes” promote Conversation, Recognition, and Feedback!
• Weekly planning and goal setting
• Clear dashboards
• OKR linking
• Project tracking
• Some users feel that the app can improve the overall performance and speed
• It can take some time to integrate with other apps and to get used to the way such integrations work
• The free plan  lets you use the tool for free for three or fewer members.
• The premium plan  starts at $99/month for larger teams with unlimited users and includes all features (comes with a free 2-week trial)

Our take :  Enterprises that use OKR will find Weekdone very helpful. It is also reasonably priced. It’s worth it for small and medium businesses.

3. Teamhood

Teamhood is a Kanban-first task management software. Teamhood offers a lightweight, fully featured, and versatile interface. Its low learning curve is perfect for Kanban beginners, while advanced users will quickly notice the immense flexibility of this tool.

Rooted in Agile methodology, Teamhood is easy for team members and powerful for team leaders. Its universal design is highly adaptable to the specific needs of your project. With an emphasis on collaboration and visualisation. Teamhood unravels complex projects for engineering and agency industries.

This task management software employs Kanban boards to monitor tasks and subtasks, incorporate classes of service, and enforce limits on work in progress. Progress is tracked directly on the Kanban board and through comprehensive Agile metrics reports. Swimlanes enhance workflow and help reiterate your processes for maximum efficiency.

Unique features of Teamhood:

• Ergonomic Kanban boards
• Interchangeable Gantt and Kanban workspaces
• Portfolio and project management
• Data residency in the EU
• Advanced Kanban features
• Simple and intuitive visual interface
• Native time tracking and time-sheet reports 
• Budget and cost-tracking features
• Some popular integrations can only be done via a no-code platform like Zapier.
• No mobile app
• No desktop app (browser only)
• Free plan with 10 users, limited features.
• Professional plan from $9 per user/month.
• Premium plan from $14 per user/month.
• Ultimate plan from $18 per user/month.
• And an Enterprise plan upon request!

Our take: Teamhood is a great choice for teams that want an elevated Kanban experience. Despite being available only on the browser, it still brings advanced solutions to project management.

Hive is a task and project management tool that helps thousands of teams work faster. Hive brings all of your workplace tools to one single dashboard, so you can manage projects , chat with coworkers, send emails, and even start Zoom calls without ever leaving the window.

Hive is more than just your classic project management software – it’s the future of work productivity.

Hive is the first and only democratic project management platform. Via the Hive Forum, customers have access to a public roadmap and can submit and vote on the features they’d like to see in Hive. It’s a tool built by users, for users.

Some of Hive’s most loved features: 

• Flexible project views 
• Proofing and approvals
• Native chat application for private and group messaging
• Collaborative note-taking application
• Time-tracking, timesheets, and resourcing
• Goal-tracking application
• AI-powered writing tool 
• Flexible project views to visualize tasks and how you work best, including Gantt, Kanban, Calendar, Table, and List views.
• Request and vote on new features via the Hive Forum
• 100+ templates to kickstart projects 
• The mobile app for iPad and iPhone lacks some of the more robust features and capabilities as the desktop app
• The free plan is limited to people who work individually or in teams under 10 
• Analytics tools come at an additional cost
• Hive offers a free 14-day trial 
• Hive Free: Free-forever basic plan for teams of up to 10 users
• Hive Starter: Hive’s light project management plan starts at $5/user per month
• Hive Teams: unlimited project management starting at $12/user per month

Our take : Hive is a great choice for individuals and small teams looking to level up their task management. It comes with a free trial, so you can test it before you buy it.

ClickUp  is a task management software that allows teams to collaborate, organize, and track projects from start to finish. The platform has been designed to help teams collaborate more efficiently, increase accountability, and streamline workflow.

ClickUp’s user-friendly interface, drag-and-drop functionality, and detailed reporting make it easy for anyone to use it. Their intuitive design keeps all team members engaged, involved, and on track to achieve organizational goals.

ClickUp’s email integration allows you to forward emails to a specific email address. ClickUp’s array of features is so wide that it’s almost dizzying!

Some features that make ClickUp a good task manager:

• List, Gantt, and Timeline task views to provide flexibility for everyone
• An automation suite that can activate movements based on triggers
• Guest collaboration in Lists
• Mobile, web, and desktop apps

✨ Check also:   ClickUp Alternative

• Drag-and-drop functionality
• Detailed reporting features
• Simple integrations, such as with email clients
• Configurable notifications and alerts
• A large number of options, not all of which are needed
• More of a learning curve than other apps
• Free plan  with basic functionalities
• The ultimate   plan  starts at $5/user/month
• The business plan  is for $12/user/month
• The business plus plan  costs $19/per user/per month

Our take :  ClickUp is a good choice for companies looking to integrate several systems into one place. It can consolidate activities. Users who are clear from the start about their needs will find value.

If you’re looking to migrate from another project or task management tool, Nifty lets you import all your data instantly from some of the best online task-planning tools like Asana, ClickUp , Basecamp, Jira, Trello, Monday, and even CSV.

Try Nifty, an easy-to-use task management software. Try for free

6. Trello: Most basic task management software

Trello  is feature-packed and one of the most basic task management software for teams large and small. It’s a popular tool worldwide known for its simple drag-and-drop interface.

Trello offers many helpful integrations. For example, by integrating with ActiveCampaign, it lets you track the progress of your marketing campaigns. It also integrates with Zapier, allowing for custom automation between different apps.

With Trello, you can create a card for each email message and assign it to the appropriate team member. When that person receives the card, they can click on the email message and view the original email with one click. This makes it easier to prioritize and respond to emails promptly.

Trello, as a task management software, offers features like:

• Create unlimited cards
• Capability to add tasks with due dates and comments
• Task activities with alerts and notifications
• Organization of lists with priority and due dates
• Upload images & files with tasks
• Customization options for the dashboard
• Integration with several third-party apps

✨ Read also: Asana vs. Trello

• Helpful visual overview of projects
• Real-time operations
• Integrations with other tools
• Trello has limited storage in basic tiers, creating an obstacle for data-heavy projects
• Cannot share large roadmaps very easily
• Decent free plan  to begin with
• Standard plan  costs $5/user/month
• The premium plan  costs $10/user/month
• An enterprise plan is also available upon request

Our take : One of the best task management software,  Trello, is simple, intuitive, and helpful. It needs constant data access and may not be suitable for large, geographically diverse projects .

✨ Read also:   Trello Alternative

7. Infinity

Infinity  is an incredibly flexible task management tool for startups and small businesses. The tool makes it a breeze to juggle various projects simultaneously, along with many tasks and subtasks.

This task management tool lets you organize your projects and tasks in any way you want and track their completion while helping your teams collaborate more efficiently.

Oh, and it has some darn good visual appeal on top of it all!

Other key features:

• Create, organize, manage, and assign tasks in a few clicks
• Create custom task statuses, set priorities, and even color-code each label to make your workspace even more inspiring
• Track the time each of your team members spent
• Easily spot bottlenecks and act on them quickly to re-establish a smooth workflow
• Get instantly notified whenever there’s an update on tasks
• Seamlessly integrate it with over 3,000 apps via Zapier
• Seamless view switching, from columns, tables, and calendars to Gantt charts and more
• Folders and subfolders for neat organization
• Reminders for automated tasks and processes
• Limitations in reports and integration
• Room for improvement in the mobile app
• Infinity offers lifetime deals starting at $149

Our take:  Infinity’s strength is its flexibility in configuration. It works well for smaller enterprises still looking for scalability and large-scale integrations.

8. Smartsheet

Smartsheet  is a powerful task management tool and a robust project management software best suited for companies with much project-based work looking for something beyond simple task management. The software allows you to create tasks and to-do lists and track each task’s progress.

Smartsheet offers unmatched data visualization features. You can easily set up a task board or Kanban board  with visual indicators to prioritize tasks. These boards keep your team on track with the most important goals.

Smartsheet has a clean and easy-to-use interface where you can add and assign tasks, set due dates, receive notifications, track progress, and view tasks on a calendar.

Features that make Smartsheet unique:

• A robust mobile app for easy usage
• Bulk upload feature
• Collaborative AI
• Cloud-native software, your team can manage projects and tasks from anywhere on any device.
• A bulk upload feature
• Cloud-native, making it simple to work from any place
• A useful collaborative AI feature makes it future-ready
• Some tiers allow limited daily uploads
• Not as customizable as some other options
• The pro plan costs $7/user/month (max. ten users) when billed yearly
• The business plan costs $25/user/month, billed yearly
• An enterprise plan is available upon request

Our take:   Smartsheet works well for process-heavy, workflow-oriented enterprises. It is less suitable for project managers looking for Agile and other flexible processes.

Teamwork  is one of the   best enterprise project management software  that allows you to collaborate seamlessly and efficiently manage complex projects using its task management capabilities.

9. Teamwork

The tool shows everything in one place so you can effectively manage your team, projects, sub-tasks, clients, and freelancers.

Key features that make Teamwork a good task management tool:

• Customizable templates to scale high-performance processes.
• Visualize project tasks and automate your workflow with Kanban boards.
• Get better insights with an in-built time tracker.
• Collaborative experience with clients; comprehensive user permissions
• Integrations with MS Teams, Hubspot, Slack, Xero, Dropbox, and SoftSync for Jira.
• Customizable templates across processes. to scale high-performance processes
• Helpful, in-built time tracker
• Good array of integrations
• The interface can become sluggish with higher loads
• Reporting and documentation abilities are limited
• Delivery plan  costs $9.99/user/month when billed yearly
• Grow plan is for $17.99/per user/month

Our take:   Teamwork is a helpful tool for those dealing with clients regularly. It’s best for small to medium teams dealing with regular stakeholder permissions and approvals.

Migrate your data from Teamwork or any other tool in under a minute. Try now !

10. ProProfs Project

ProProfs  is another robust task management software that allows teams to set up tasks, track progress, and keep everything organized. ProProfs provides one-to-many communication, making it ideal for companies looking to improve team collaboration. It works best for remote workers and customers.

ProProfs offers a variety of communication options, such as email, instant messaging, and video conferencing, making it easy for team members to connect and communicate. It lets users set up and organize tasks, create due dates, track time, and easily organize everything.

ProProfs features that make it an effective task management software:

• Create custom project workflows
• Track time spent on each task and subtask
• Access multiple project views such as Gantt charts and Kanban boards
• Generate insightful reports for strategic decision making
• Share files with stakeholders and team members seamlessly
• Get real-time alerts and notifications
• Track tasks on the go from a centralized dashboard
• Ability to create custom workflows and multiple project views
• Insightful central dashboard
• Seamless scheduling and monitoring
• Limited integration options
• Mobile apps can work better
• Essential plan  costs $2/user/month billed yearly
• Premium plan  costs $4/user/month billed yearly

Our take: ProProfs Project is an excellent tool for enterprises working on standalone projects. It needs to catch up on projects that need to integrate with other software tools.

Wrike  is one of the most popular task management software. It offers a variety of tools and integrations to manage projects, tasks, and schedules efficiently. With a clean and easy-to-use interface, Wrike works for teams of all sizes.

You can integrate Wrike with other productivity apps to automate your workflow and save time. For example, you can set a due date for a Todoist task to sync to Wrike. When the due date comes, Wrike sends you a notification to let you know the assignment is due.

Some key features of Wrike:

• Interactive Gantt Charts to visualize progress. (Drag and drop interface!)
• Kanban boards to plan tasks by the due dates.
• Beautiful templates to speed up projects
• Custom-request forms.
• Built-in time tracking
• Integrations with 400+ applications, e.g., Asana, Dropbox, Facebook, G Suite, Mailchimp, etc.
• Many ways to visualize progress, from Gantt charts to Kanban boards
• Helpful templates to speed up projects
• Integrations with hundreds of applications such as Asana, Dropbox, Facebook, G Suite, and Mailchimp
• It has an extensive learning curve. The UI can take some getting used to
• The more integrations, the slower the speed
• A free plan  is available for teams getting started
• The professional plan  costs $9.80/per user/per month
• The business plan  is $24.80/per user/per month
• An enterprise plan  is also available upon request

Our take :  Wrike is a robust task management tool and has proved its worth over the years. However, new users need to put in the time and effort to master it and justify the cost .

One of the best task management tools,  Hitask  is a task management solution that takes the guesswork out of project management by leaving you in charge. It enables you and your project team to create new projects quickly and easily.

While it has no Gantt chart or Kanban board, you can assign share tasks to your team members. It also lets you collaborate on a centralized file library and calendar by synchronizing everything across all devices!

Why Hitask is a good task management software:

• It allows you to organize your projects, events, and tasks
• Analyze all of your team’s events in one centralized calendar.
• Track the time spent on projects
• Progress reporting
• Color tagging to categorize tasks
• Apps for the iPhone, iPad, and Android devices
• It supports Spanish, French, Portuguese, Russian, and Chinese languages.
• A centralized calendar that syncs events
• Supports Spanish, French, Portuguese, Russian, and Chinese
• Progress reporting and categorizing via color tagging
• Software slows down with too many tasks
• Reporting/exporting data is only available in web application
• The free plan  comes with basic functionality
• The team business plan  comes for $5/user/month
• The enterprise plan  is for $20/user/month

Our take:   Hitask is easy and intuitive to use. It is well suited to those who need a simple overview of tasks and those assigned to them.

Notion  is one of the most popular project management software that’s also used as a task manager, a collaboration tool, a documentation tool, and much more.

Thanks to its note-taking capabilities, teams primarily use it to take notes and manage tasks. The tool also offers team-wide wikis (a popular feature behind the tool’s massive success) to store information like the company’s legal policies, contact info, engineering best practices, etc., in one place that’s accessible to everyone.

Features that make Notion standout:

• Make a weekly checklist for yourself and take notes.
• Create a task board using a drag-and-drop editor.
• Like an unlimited knowledge base, nest pages inside each other.
• Convenient drag-and-drop editor for task-board
• Nesting pages provide a knowledge base
• Integrated templates
• The offline mode requires pre-loaded pages
• Some users have pointed out that there is a challenging learning curve
• The personal plan  is free
• Personal Pro plan  is for $4/user/month
• The team plan  costs $8/user/month when billed yearly

Our take:   Notion is one of the best task management software for freelancers and smaller enterprises for the ability to take notes and organize schedules. There can be integration and scalability issues.

14. Scoro: End-to-end Task Management Solution

Scoro  is a comprehensive end-to-end task management solution for teams to streamline their progress in one centralized platform. No more shuffling between the tools! Keep track of your tasks, projects, and time holistically with collaborative software.

Key features of Scoro:

• Real-time KPI Dashboard and Gantt chart to track progress
• Eliminate time-consuming repetition with project templates
• Get a full breakdown of all scheduled and completed events
• Shared schedules, timesheets, and a built-in time tracker
• Detailed project reporting
• Integrated with 100+ tools like   Dropbox , Xero, QuickBooks Online, Zapier, MailChimp, etc.
• Real-time dashboard to track progress
• A full breakdown of all scheduled and completed events
• Integrates with a variety of other project tools
• Limited customization is possible
• There is less functionality in the mobile phone app
• The essential plan  costs $26/user/month
• The standard plan  costs $37/user/month
• The pro plan  comes at $63/user/month

Our take:   Scoro, as a task management tool, scores across functions such as finance and marketing. Departments need to adapt to their design, as it has less flexibility.

15. ProofHub

ProofHub  comes with a detailed task-tracking feature. You can create tasks within a project and assign them to different team members. Additionally, the task management software has a shared inbox where you can view, reply to, and post tasks. It also has a task progress tracking feature that helps you monitor your team’s progress on the assigned tasks.

ProofHub lets you add details like due date, priority, and category to your tasks. It offers unique collaboration features like commenting, voting, and delegating for added functionality.

Teams can ensure on-time project completion and clear team accountability thanks to Proofhub’s task management capabilities.

Key features of ProofHub:

• Empower teams to visualize their workflow and progress with Kanban boards
• Visualize your project timeline with Gantt Charts
• View your data in Table View to keep note of what’s important
• Stay in control of who gets to see what
• Customize workflow to meet team needs
• project management & task prioritization
• Kanban boards and Gantt charts to check the progress
• Table View to keep a tab of priorities
• Customizable workflow to match needs
• The integrations are limited
• The interface is not as polished for some front-end features
• The essential plan costs $45 /month when billed annually
• The ultimate control plan costs $89 /month when billed annually

Our take :  ProofHub’s tools are adequate for small to mid-size teams. It may only suit those with one complex project going on simultaneously.

16. Todoist

Todoist  is one of the most popular task management software. It’s simple, intuitive, and packed with powerful features to help you efficiently manage your tasks and schedule. With Todoist, you can create detailed to-do lists and due dates, add comments and files to tasks, set task reminders, and collaborate with other users.

This app is available on all major mobile and desktop platforms and offers several excellent integrations with other productivity apps.

Todoist also offers a feature-rich premium plan if you need more power. It has a large, active user base and is an excellent option for business and personal use.

Features that make Todoist a good task management solution:

• User-friendly mobile app
• Gamification to improve user engagement
• In-app collaboration feature
• Simple, intuitive, and detailed
• Gamification tools for better engagement
• Some synchronization issues across platforms
• Limited functionality for some enterprises with complex projects
• Free plan  For starters
• Pro plan  for power users
• Business plan  for teams

Our take:   Todoist is a great task management software for individuals and smaller teams. It is less useful for larger and more complex projects.

Zoho  offers a wide array of products from email to support desk–and even an app builder. But the exciting part is that the project management software is highly customizable to be utilized as a task management tool.

Since Zoho has a wide range of operations and uses cases, we will only go into a bit of detail about it. But, yeah, this task management tool is a single backbone for all your business needs.

Key Features that make Zoho stand out:

• Highly customizable platform
• Offers one-click access to the Gantt chart
• Multiple use cases
• Affordable solution for small teams

Here’s a small explainer   Zoho Project review video

• Easy data import and export
• Conversational AI sales assistant
• In-depth analytics
• An interface that could be more intuitive
• Some modules are not fully integrated with the whole system
• The free forever plan is available
• The premium plan starts at $3/user/month
• Enterprise plan starts at $10/user/month

Our take :  Zoho is suitable for startups and small ventures setting up and growing their CRM activities. Regarding scalability, teams must pay for the premium plan to take advantage of integrations and other key features.

 18. Any.do : The flexible task management software

Any.do  is a highly flexible task management software. Besides being extremely customizable, it has a wide variety of features that make it convenient. You can create multiple to-do lists, assign due dates, set up an email alert for essential tasks, and receive a warning when someone leaves comments for a person.

You can sync your tasks to your phone or tablet and get notifications for upcoming meetings or due dates.  Any.do  also offer a collaboration feature that allows you to work on everyday tasks with your colleagues.

You can create a private or public to-do list, invite your colleagues, and assign tasks to them. When you receive a comment on a specific assignment, you can enable a manual email reply to get a notification when someone replies.

Unique features that make   Any.do  a good option:

• Calendar view to keep you informed about all projects and tasks
• Time tracking as an add-on
• To-do list reminders & notifications
• Ability to send WhatsApp reminders
• Unlimited attachments
• Can create both one-off and recurring tasks
• Action shortcuts linked to tasks for calls, emails, or texts
• Integration with third-party calendars
• No options for subtasks
• Better features only available on premium plans
• A free plan  is available
• The premium plan costs $2.99/month when billed yearly

Our take:   Any.do  is an easy-to-use and practical application for increasing productivity. It works well for individuals and small teams.

Welcome to Bordio , the project management platform that takes your productivity to new heights! With a range of powerful features and customizable options, Bordio is the ultimate tool for teams to plan and execute complex projects with ease.

It simplifies project management by providing you with an easy-to-use platform to keep track of your tasks, deadlines, and progress.  From daily and weekly planning apps to project management software, Bordio provides a complete solution for businesses to manage projects effectively.

With Bordio, your team will handle projects more effectively and deliver them on time, every time. 

Key features of Bordio that make it different:

• The platform provides advanced project planning tools, calendar planners, and timelines
• Bordio’s Backlog helps you prioritize and track everything that needs to be done
• Time-blocking technique allows you to schedule specific periods of time for different tasks and activities
• With its color-coding feature, you can give your tasks and projects a pop of color
• The workload estimation feature helps you avoid overcommitting yourself and ensures you can meet your deadlines without burning ou
• Bordio provides a comprehensive solution for managing projects with a wide range of advanced features 
• Simple interface makes it easy to use
• Bordio’s flexibility allows us to use it for different types of projects, whether small or large and for different industries.

Cons: 

• More useful for individuals and small teams

20. Basecamp: Best Free Task Management Software

One of the oldest project management names in the game,  Basecamp  is also a robust task management software that’s been a longtime favorite for service teams who expect to work alongside a client during the collaboration process.

Since it’s legacy software and has yet to make for good task management software, it has its limitations. For instance, you can’t customize the status of each task.

So you only sometimes know what was approved, what’s in progress, and what needs attention!

✨ Check also:   Basecamp Alternative

Features that make Basecamp an OG task management software:

• Simple layout for users of all levels of software capability
• Email-based collaboration for project members and Guests
• Document and file management to consolidate phases of a project lifecycle
• Flat, predictable pricing
• Ability to manage both client and team projects
• Simplicity in design and function
• Good collaboration tools
• Graphics can be simplistic
• Limited reporting functions
• As of October 2022, they are offering a free plan for three users for 12 months
• They also have flat pricing for $99/month for a time of any size

Our take:  Basecamp is popular, well-adopted, and professional. The tool’s real value is found only in the higher-priced tiers. Enterprises need to budget for this beforehand. 

21. Hubspot tasks

HubSpot tasks  are the easiest way to track your company’s activity. With this simple task management software, you can assign tasks to your team members, set due dates, and receive notifications when someone completes their task.

It offers email templates to send bulk messages to your team when tasks are scheduled to help everyone keep up to date with the work’s progress.

You can also set up an internal team chat with Hubspot tasks to communicate with your team members in real time. Thanks to its   CRM  integration, you get notifications when someone starts working on a new lead.

Features that make HubSpot tasks a good task manager:

• Robust integration with 100+ partner apps
• It can be customized to integrate with your CRM
• Progress tracking to keep you informed
• Works well with the organization’s existing CRM
• Integration with hundreds of other applications
• Ease of use and scalability
• It would be best if you integrated HubSpot across all your tools to get maximum results
• The pre-assigned templates can be inflexible
• The reporting features are not as robust
• A free plan  is available
• Premium CRM plans cost $45/month

Our take :  HubSpot is a professional and popular task management tool. It is excellent for medium to large enterprises who know the value it delivers and can upgrade to its professional-tier packages. Such enterprises must commit to HubSpot’s work and refrain from using it sporadically.

22. Taskworld

Taskworld  is a lightweight, cloud-based, and easy-to-use task management software. Taskworld helps you assign and track tasks and get feedback on each task’s progress.

You can create tasks for any type of project—small or large, simple or complex—and assign them to team members regardless of their location. It’s ideal for  individuals  and teams to stay organized, task-oriented, and accountable.

One thing that you can notice once you start working with this tool is that it has way too many similarities with Trello. If you are currently using Trello and planning to make a switch, Taskworld is the ideal solution for you.

Features that make Taskworld stand out:

• Built-in Direct messaging capabilities
• Activity log
• Email notification for Task assignments
• Comprehensive feature set
• Simple customization
• Consolidated tracking and organization abilities
• We need to purchase licenses per user
• It lacks multi-media support
• A free forever plan  is available to start!
• The premium plan  starts at $10/user/month and goes to $22/user/month

Our take:  This cloud-based app combines methodologies and live chat to make it intuitive and helpful for small to medium businesses. Those looking to scale up must consider the cost-efficiency of higher-priced tiers.

23. Plutio: Intuitive Task Management Software

Plutio  is a highly intuitive tool that lets you create and track tasks and projects, set due dates, and collaborate with your team via email integration. It has a detailed onboarding process, so you don’t need special skills. It’s a great option if you’re looking for a simple solution to manage projects efficiently.

Plutio’s main features are task prioritization, email integration, collaboration, and reporting. It comes with a clean and intuitive user interface, which makes it easy to use even for people with little task management experience. Plutio’s email integration allows you to set up automated task reminders so you remember to follow up on important tasks.

Features that make Plutio a good task management software:

• You get a robust dashboard to track all your projects, tasks, and deliverables.
• Built-in time-tracking
• Built-in documents
• Unified Portal to manage clients and payments
• Automated notifications for task updates
• Invoice-generating mechanism
• Dates can only prioritize tasks
• No integrated email inbox
• After the trial period ends,  the solo plan  costs $19/per month.
• The studio plan  costs $39/per month
• The agency plan  costs $99/per month

Our take:   Plutio is excellent business management software for multiple clients. Limited integrations and some functionality issues mean it’s only for some.

Monday.com  is an excellent option if you are looking for simple task management software. Monday has multiple features that help you create task assignments and work with them with ease.

Key features that Monday offers:

• A robust conditional automation tool for immersive if/then triggers
• Flexible, customizable dashboards for reporting
• A collaborative doc experience that brings other elements of Monday into the document’s workstream

✨ Check out:  Monday Vs. ClickUp

• Flexible, customizable dashboards
• Support for Agile
• Budget tracking and reporting
• Wide range of integrations
• Integrations and automation are absent in the basic plan
• Users need time to familiarize themselves with the processes
• They have a  free plan
• The paid plan  begins at $8/user

Our take :  Monday.com  works exceptionally well in a multi-user environment. However, businesses should remember that the more valuable features only exist in the premium-priced tiers.

✨ Read also: Monday Alternative

Podio  is a flexible and customizable task management tool ideal for small teams. The user interface is clean, intuitive, and easy to navigate. With Podio, you can keep track of your work with email integration, organize tasks with task boards, and share files with your team members with file hosting features.

Podio integrates with hundreds of apps and software and offers advanced features.

Features that make Podio a good task management tool

• Offers organization apps
• Notes taking capabilities
• Built-in templates
• Convenient activity dashboard
• Custom folders
• Ability to work across various business processes
• Learning curve when it comes to sharing projects
• Limited reporting features make it less than ideal for larger projects
• Free  for up to five employees
• The basic plan  costs $7.20/per month
• Plus plan  is $11.20/per month
• The premium plan  is $19.20/per month

Our take:   Podio is a powerful and versatile tool with many options and high functionality. New users must be more confident about using it, as this can take time. 

26. Paymo: task management software for finance pros

Paymo  is another fantastic task management solution for teams who track time, resources, and profitability within their workspace.

Paymo offers built-in collaboration tools and workflows to keep your team on a standard page.

Key features that Paymo offers:

• List and Kanban view to organize your task management
• Time tracking and timesheets to log effort spent on your initiatives
• Client invoicing for unified management
• A team scheduler to discover workloads and assignations
• Real-time collaboration
• Easy to implement and use across functions
• Speed improvements are necessary
• Many filters, can get confusing
• They have a free plan
• The paid tier begins at $9.95/user/month

Our take:   Paymo is a value-for-money tool for seamless task management. It’s best for SMBs and professionals, and large enterprises may find it limited in application. 

27. Airtable: Free task management software

Airtable  is a powerful, easy-to-use organizational tool. With Airtable, you can create detailed to-do lists and track your progress through completion. You can also set up email notifications for team members when new tasks are created to help keep things organized without manually monitoring everything.

Airtable is the perfect collaborative task management tool for teams and businesses of all sizes—from small businesses with a few employees to large companies with hundreds of team members.

With this software, you can improve your team’s communication and process workflow efficiency. You can also set up automated reports for managers so they have a clear view of all the tasks.

Features that make Airtable a good task management software:

• Grid interface allows grouping of projects based on different criteria
• You can view and move tasks to different stages using cards
• Gallery view makes it easy to find anything.
• Centralized platform to manage projects and client
• Multiple templates to match various types of projects
• It can take time to set up and get off the ground
• Some features can be less than intuitive
• Plus plan  costs $10/user/month
• The pro plan  costs $20/user/month

Our take:   Airtable is flexible and mobile-friendly, combining spreadsheet and database capabilities. However, this free task management software requires some effort to learn and apply various features.

28. Intervals: Collaborative Task Management Software

Intervals  was the first collaborative task management software to include built-in timers to manage tasks. Today, Intervals continues to empower teams worldwide with its powerful combination of task management, time tracking, and beautiful reports.

This software is ideal for teams who need to know exactly where their time is going while delivering projects on time and under budget.

Features that Intervals offer:

• Create custom task priorities and workflows
• Time tracking on tasks with built-in timers
• Email integration for creating and updating tasks
• Document sharing — attach supporting documentation to each task
• Detailed task histories capture notes and updates
• Detailed reports, visual dashboards, and Gantt chart
• Mobile app for managing tasks on the go
• In-depth reporting features
• Hosted online service with no software to be installed
• Integrations can be a challenge
• Invoicing options are limited
• The basic plan starts at $49/mo and goes to $299 for an unlimited plan. The tool offers no limit on users & all plans come with a free 30-day trial.

Our take:   While Intervals is simple, lightweight, and flexible, it does need a continuous online presence, which can make it less useful for teams who may be offline.

29. Akiflow: One of the best task management tools

The latest edition to this task management tools list is, Akiflow.  Akiflow  pulls tasks from all other productivity platforms to create a centralized time and task management inbox. The app helps users organize and plan their to-do lists using the time-blocking method.

This tool focuses on individual productivity, offering an interface flexible enough to employ several different task management techniques. With its practical features and handy integrations, Akiflow users can tailor the platform to their needs.

What makes Akiflow the go-to task management platform:

• Smart integrations with popular productivity platforms.
• Turn anything into a task with the Command Bar and Capture features.
• Organize, process, and manage tasks in the universal inbox.
• Prioritize and categorize tasks with labels and tags.
• Schedule when to complete tasks with the time-blocking feature.
• Share calendar availability with teammates.
• Exceptional user community and customer support.
• It unifies all your tasks and events in one place.
• It uses the time-blocking method to organize your schedule.
• Focus on individual productivity.
• It optimizes your workflow with keyboard shortcuts.
• It doesn’t have a free version.
• The mobile is still app still in beta.
• It does not have team collaboration functionality.
• It’s on the pricier side compared to other apps.
• 7-day  free trial , all features included.
• Monthly plan:  $15
• Yearly plan:  $12.5

Our take:  Akiflow is a good tool for folks who struggle with managing their time. It’s a simple app that helps people focus on their to-do lists.

30. Orangescrum

Orangescrum  is an all-in-one task management software for managing projects, tasks, and collaborative work for teams of any size. Organize your projects and groups, and manage tasks in one place with Orangescrum’s powerful features like the Gantt chart, time log, Kanban view, daily catch-up, recurring work, project and task templates, invoicing, and more.

Orangescrum is available in Cloud, Cloud Self-Hosted, and Open Source editions with multiple features.

Top features of Orangescrum task management software:

• Easy Project Planning and Assigning. Assign, schedule, collaborate and track tasks
• End-to-End Task Management and Automated time tracking for your team
• Get instant email notifications and reply on the go
• Get daily team updates right in your inbox with Daily Catch-Up
• Quick project setup with agile project management
• Get clear visibility of your project progress
• Track billable hours and approve timesheets
• Collaborate projects with clients
• Limited feature in Open source free edition
• The free plan  comes with a 15-day trial period.
• Paid plan  starts at $9/user/month
• Professional business  plans start at $44/per user/per month

Our take:  Orangescrum is explicitly designed for larger organizations. It allows you to plan, execute and deliver projects in one place and provides real-time collaboration features.

31. Make: Airtable integrations for task management

Make.com is a cloud-based task management software with a focus on team collaboration and project management. It offers a suite of features that help teams plan, organize, and execute their tasks seamlessly.

One of the standout features of Make is its integration with Airtable, a popular no-code database platform. With Make’s Airtable integration, you can turn your Airtable base into a powerful task management tool that allows you to assign and track tasks, set deadlines, and collaborate with your team.

Here are some key features of Make’s Airtable integration:

• Create and assign tasks directly from your Airtable base
• Sync tasks and deadlines with your Airtable calendar
• Add comments and attachments to tasks in Make and have them automatically synced to your Airtable base
• Use Make’s reporting features to analyze task data in real-time and gain insights into your team’s productivity

Make also offers integrations with other tools like Google Drive, Slack, and Zapier, giving you even more ways to streamline your workflow and keep your team organized.

• Make’s integration with Airtable allows users to easily create, assign, and manage tasks directly from their Airtable bases. 
• With features such as syncing tasks and deadlines to the Airtable calendar, automatic syncing of comments and attachments, and real-time reporting on task data, Make’s Airtable integration helps teams stay organized and gain valuable insights into their productivity. These features enable teams to optimize their workflow and make data-driven decisions.
• Enable teams to optimize their workflow and make data-driven decisions.
• Potential Learning Curve For users who are unfamiliar with Airtable or Make.
• While Make offers a free forever plan with basic features, users who want to access the full suite of features, including the Airtable integration, will need to opt for one of the paid plans. 
• The free forever plan with basic features
• The core plan for creatives and solopreneurs just getting started is $9 per month 
• The pro plan for SMBs, startups, and automation pros who want to scale quickly is $16 per month
• The Teams plan for teams and agencies to collaborate and manage workflows is $29 per month.

Our take: It’s a good cloud-based task management software but has a steep learning curve.

One of the industry’s hottest task-tracking software,  Toggl  is a fantastic HQ for planning project budgets and tracking employee time to ensure organizational profitability.

If we go into details, Toggl is preliminary time-tracking software. However, it can be used very effectively as a task management tool that can help boost your team’s performance and productivity.

Key Features of Toggl include:

• Easy to use task timers to track time spent on objectives
• Schedule tasks and integrate them with calendars to facilitate daily workflows
• Understand the time and costs of projects to gauge profitability and better predict future efforts
• Color-coded timelines of availability, projects, and deadlines
• Easy drag-and-drop functionality
• A significant learning curve is necessary
• Limited options for customization
• A free plan is available
• Starter plan  costs $9/user/month
• The premium plan  is available for $18/user/month

Our take:   Toggl Plan is a helpful project and task tracker. It has limited enterprise-grade functionality.

33. BIGContacts

BIGContacts is a powerful and easy-to-use CRM and email marketing solution for startups and SMBs. It offers an integrated task management platform that helps you track assignments, manage them with a calendar view, automate reminders, generate reports, etc.

This task management platform allows you to manage your prospects and customer relationships by keeping track of all contacts, calendars , and tasks in one place. You can easily capture and store all communications with your contacts, including notes, calls, meetings , tasks, files, photos, sales opportunities, etc. BIGContacts also offers automated workflows, recurring tasks, and reminders for specific tasks.

BIGContacts features that make it an effective task management solution:

• Sales pipeline management to track the progress of sales
• Email marketing capabilities to capture and nurture leads
• Drip marketing to retain and nurture more customers
• Automated tasks and reminders for timely follow-up
• Mobile CRM to have access to customer data from anywhere

Pros:  

• Simple and easy-to-understand UI
• Contact management and email marketing features 
• Workflows can be customized
• Integration with email clients (MailChimp, Brevo, etc.)
• The search functionality could have been better
• No option to switch between dark and light modes

Pricing:  

• 15-day free trial
• Free plan available 
• Paid plans start at $5/user/month

Our take: BIGContacts is a hybrid mix of CRM software and project management software. Yes, you can use it for managing tasks but not to a major extent.

34. DragApp: Gmail based Task Management Software

DragApp  is a task manager that turns your Gmail into a Team Workspace with shared inboxes and customizable boards to manage the entire workflow.

Although it’s a shared inbox, it has plenty of other features like boards and a bunch of collaboration, productivity, and workflow tools, which makes it easier for creative project managers  to take care of all the essential things from one place – Gmail.

In today’s remote first workspace, most tasks start and end as emails in your inbox. A Gmail native task manager can give you a competitive edge, especially for small businesses.

What makes DragApp unique:

• Native in Gmail
• Emails (or standalone tasks) become cards
• Custom Kanban boards for anything
• Share boards for collaboration
• Assign and manage tasks as per pre-filled instructions
• Email tracking
• Good customer support
• Collaboration, productivity, and workflow tools
• Gmail is easily accessible to teams
• Unlocks efficiency via email
• A lack of seamless integration
• If the user has other Gmail extensions, these may not work in tandem
• Free forever plan that comes with essential but limited features
• The plus plan  starts at $8 per user/per month
• The pro plan costs $12 per user/month when billed yearly

Our take :  DragApp works brilliantly for small teams and creative endeavors. It is entirely email-based, so it will not be suitable for enterprises with diverse tech requirements.

Why do you need task management software?

Good task management software will allow you to organize, prioritize, and break down large ideas into manageable work that can be assigned and tracked with a high level of detail.

Let’s segregate the use cases into two broader categories:

1. Task Management for Businesses

Businesses need task management software to improve collaboration and coordination between multiple departments and teams. Another reason businesses need a task manager is to enhance project planning and its execution because planning is an essential part of the project development lifecycle.

2. Task Management for Individuals

By Individuals, we mean both freelancers and individual contractors working independently. They need task management tools to help them keep track of multiple clients and their respective projects. A free task management software can help freelancers and contractors get their work done while saving them some extra dollars.

Now that you know why you need task management software, let’s get into understanding how to know which one is the right tool for you .

How to choose the best task management software

Task management is a critical process for businesses of all sizes. It can help streamline operations, increase collaboration, and keep your team organized and on track. With so many options available, choosing the software for your business can be difficult.

That’s why we created a list of factors you should evaluate to make an informed choice about picking the task management software that will best fit your organization’s needs.

• Flexibility:  Does it allow you to organize anything you want in a way that best suits you in terms of flexibility?
• Task Prioritization:  The key to effective task management is practical prioritization. Will the task management software enable you to maintain your team’s focus despite distractions?
• Task Tracking:  Best task management software enables you to monitor team commitment, accountability, and task completion status.
• Task Customization:  Does it allow you to modify tasks according to your needs?
• Time Tracking:  Does the tool have time-tracking capabilities?
• Easy UI:  Does it use visual aids well to provide a great user experience?
• Collaboration:  Does it provide features that enable the team to collaborate more effectively?
• Customer Support:  Does customer support take the time to hear users’ problems and immediately resolve them? Can you quickly get to them? Are there any tutorials or resources available?

While these features may be necessary or not for your specific business need, checking off these essential feature boxes will help you choose the best task management software.

Conclusion on the task management software list

With rapidly changing business needs, businesses of all shapes and sizes need to keep track of their workflows with solid task management software. Spend time analyzing your business requirements, and evaluate these platforms accordingly!

This list gives you a quick overview of the most popular tools in the industry. So, which task management software platform will you choose?

Nifty? It’s free !

FAQs about task management software

What is task management software used for.

Task managers are programs designed for managing tasks. This is more than a list. Task management tools provide teams with an easier method of collaboration in digital environments.

What is CRM task management?

The CRM task allows a customer to create a reminder in their account synchronized to their calendar. You can set a task for yourself or a member of the team. You could also create regular tasks, such as highlighting the expiry date.

What are the 5 stages of task management?

Here are the five key stages of task management:

• Initiation.
• Monitoring and control.

What is task management software best for?

Businesses and Individuals use task management software to streamline their work, manage tasks, define priorities, and deliver tasks on time. Businesses and Individuals also use task management software for their milestones and goal setting feature.

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Best Task Management Software: 2024 Results

The best task management software you can currently buy is either ClickUp or Wrike , which both score 4.7/5 for task management in our most recent round of project management software testing.

Wrike and ClickUp will provide you with multiple ways to view your tasks , including Kanban boards and Gantt charts, plus features like sub-tasks and time tracking that ensure you’re able to stay organized, no matter how complex your project is. The raft of features they offer means you’ll be able to leave the days of hopping between apps behind and centralize your workplace operations around them – they are complete Work OS  programs.

Hot on their heels is monday.com , however, which scores 4.5/5 for task management and is our top-rated provider overall – plus, it’s easier to use than ClickUp and Wrike. In this guide:

The Best Task Management Software: Comparison Table

What is task management software.

• The Best Task Management: Test Summary

The Best Task Management Software: Reviews

Key features to look for in task management software, about our research.

• Verdict: Why ClickUp Is the Best Task Management Software
• Frequently Asked Questions

Our tests confirmed that monday.com is the easiest to use task management tool

As we’ve covered, the best task management software is ClickUp or Wrike. Overall, the top five are:

ClickUp – the best overall & great for collaboration Wrike – the best for large companies & organizations monday.com – the easiest to use software Teamwork – the most value for the least money Asana – the best for tracking budgets & displaying project data

If you’ve not got much time on your hands, check out the table below for a whistlestop tour of the providers, or alternatively, read on for more in-depth task management software reviews.

Note:  All the images used in this article were taken during Tech.co’s project management user testing series. For more information on how we test project management tools, as well as other products, visit our  product research page .

Task Management Software is any software that facilitates one of the key components of managing a project – managing tasks through their various stages from beginning to end. This includes project management software tools.

Task management software will typically allow you to input all of your project’s tasks , order and organize them , and display them in different ways, helping you understand how they interact with one another.

Task management software tools such as monday.com include features like sub-tasks for splitting up your largest core tasks into smaller components, task dependencies that will illuminate your project’s critical path and features like milestones that mark the most important stages of your project’s life cycle.

Test Summary (2024)

I’ve tested 10 major task management software tools and I found ClickUp to be the most capable one when it comes to complex task management. There are so many ways to view all the tasks in your project that you can simply choose the one that’s best for you. I personally prefer the simple list view and the Kanban board because I’m used to it – but not everyone on my team feels the same.

Although not quite as impressive as ClickUp in other aspects, Wrike’s task management tools gave ClickUp a run for their money. I found the time-tracking feature is really easy to use and incredibly useful for breaking down how long different phases of your project will take.

It’s also worth mentioning that monday.com is much simpler to use and I found it less cluttered and intimidating than Wrike and ClickUp – the task management features were easier to access and the general user experience was more welcoming. I felt much more organized after using monday.com.

Here, we’ve put together reviews of the best task management software available. Read on to find out more:

Price From: $7 per user, per month Best task management software for: Overall functionality Task management score: 4.7/5

ClickUp is our top-rated task management tool overall, and it’s packed with useful features for managing tasks, even on its cheapest plans.

• Genuinely impressive free plan
• 15+ ways to view project progress and data
• Useful "Chat" view for collaboration
• Team view for organizing tasks by team member
• Cheaper than monday.com & Wrike
• Agile project management features
• Vast number of features, even on cheap plans
• Customizability can be overwhelming to new users
• Not great at compiling project feedback
• Comparatively clunky automation builder
• Slow to load on our tests
• Fewer integrations than competitors

ClickUp can handle complex task management thanks to sub-tasks and custom fields and has a color-coded “priorities” function which is helpful for understanding the most important tasks in your project.

Although features like this helped ClickUp score highly for task management, it only scored 3.9/5 on our recent ease-of-use tests. The sheer number of features can actually be a little overwhelming at first, and some members of our testing group experienced long loading times and screen freezes. It was quicker to set up with monday.com and Asana.

Adding a due date to a sub-task in ClickUp. Image: Tech.co’s Testing Process.

Like its rival Wrike , ClickUp provides all the basics needed to visualize the progression of your tasks, including a Gantt chart and Kanban board. There are also 13 additional views, giving you the freedom to find one that works for you – a privilege you won’t have when using Basecamp . ClickUp’s spreadsheet view supports formulas, although the “Team view” isn’t available on the free plan.

Users will be able to track the time it takes to complete tasks with a time-tracking feature, and you can attach comments to tasks that require feedback or input from multiple team members. ClickUp has one of the most comprehensive resource management tools on the market. It can provide a comparative overview of each team member’s resources, including month-by-month and week-by-week breakdowns. You’ll also get a Gantt-style view of each of your team member’s assigned tasks.

ClickUp pricing

ClickUp offers a free plan and three paid plans. The Unlimited plan costs $7 per user, per month when billed annually and is highly capable considering its price – it’s a lot more powerful than Smartsheet’s Pro plan, which costs the same.

ClickUp’s Business plan costs $12 per user, per month , while the Enterprise plan – which is only really suitable for very large businesses – doesn’t have public pricing available at present. Check out our ClickUp pricing page for more information.

Price From: $9.80 per user, per month Best for: Large businesses Task management score: 4.7/5

Wrike scores the same as ClickUp for task management – but it’s not quite as good in other areas and doesn’t offer that many task management features on its free and first paid plan, so comes in second place on this list. However, it does have a great range of integrations and two plans geared towards large businesses.

• No-nonsense, robust feature catalog
• Lots of customizability
• Strong task management and data tools
• Huge integrations library
• Not entirely easy to use
• Difficult to use automation builder
• Not the best for collaboration

All of the project views in Wrike are really easy to navigate between, and the platform will auto-populate them all with the information you initially input into your first view.

Essential task management tools and features, such as a   Gantt chart , a calendar, a milestones function, and custom fields are included in the Team plan and upwards.

The free plan is missing a few things – such as the calendar – but it’s got no user limit and would still suit a small team that needs somewhere to track their day-to-day work. A resource management tool and time-tracking feature, on the other hand, is reserved for Business plan customers with larger teams.

When I tested Wrike, I found the setup to be really smooth – there was a lot of guidance provided which meant that by the time I was eventually let loose on the software myself, a lot of the things I needed to set up were already set up. It scored 4.1/5 on our recent ease-of-use tests , which is a slight improvement on its previous result for this assessment area and a better score than ClickUp. The layout is very similar to Asana’s and Teamwork’s, and it’s not hard to get to grips with.

Wrike’s Table view. Image: Tech.co’s Testing Process.

Like ClickUp and monday.com , Wrike has AI capabilities that can help you automate many of your task management processes – and it’s available on all plans. Wrike’s AI text tool can provide AI-based task prioritization recommendations, turn unstructured text into action items, voice notes into actions and proactively identify project risks based on historical data.

Wrike pricing

Like ClickUp, Wrike has a free plan, but it’s quite limited and doesn’t include task management features like a Gantt chart task dependencies, or a calendar view.

The Team plan is available for $9.80 per user, per month , which is more expensive than monday.com’s and ClickUp’s first paid plans. Strangely, although the free plan is unlimited, there’s a user limit of 25 on this plan.

Wrike Business plan costs $24.80 per user, per month and includes the provider’s full suite of task management tools. Wrike has two plans without public pricing – the Enterprise plan and the Pinnacle plan – which have advanced security features geared toward large businesses such as “Locked spaces”. Head over to our Wrike pricing page for more information.

Price from: $9 per user, per month Best for: Ease of use Task management score: 4.5/5

monday.com is the easiest-to-use task management tool we’ve tested, utilizing a minimalistic layout that’s significantly less intimidating than the raft of features that appear on your screen when you log into Wrike and ClickUp.

• Highly customizable platform
• Custom fields feature available on all plans (including the free plan)
• Rule-based automation can be used to complete simple tasks, like archiving items
• Free plan has 2-person user limit
• Limited third party integrations
• Higher tiers required for basic features

Despite not looking complicated, monday.com has a range of task management features, including a spreadsheet that supports conditional formatting on all plans, and a custom fields function for storing different types of data there isn’t a dedicated field for already.

monday.com’s Kanban board was one of my favorites to use – it was really straightforward to drag cards around, which could be edited at the click of a button. Again, the inviting and unintimidating layout made the task-editing process significantly less stressful.

Using monday.com’s Kanban board. Image: Tech.co’s Testing Process.

monday.com has a more capable task commenting feature than most competitors and will let you tag users in comments as well as assign users to comments (Teamwork will only let you do the first of these two actions). This is really useful to have if you’re expecting a lot of back on forth on tasks between team members, like you might while implementing a content strategy for a website.

monday.com pricing

monday.com has five plans, which is one more than both Wrike and ClickUp. There’s a free plan that has a decent range of task management tools but a user limit of two, so it won’t be suitable for your team if it’s larger than that.

The Basic projects plan is available for $9 per user, per month , but in terms of task management tools, it’s just as limited as the free plan – there’s a Kanban board but no Gantt chart, calendar view, or task dependencies.

The Standard Projects plan is just $2 more expensive, retailing at $12 per user, per month , and for that little bit extra you’ll have access to a calendar view, a milestones function, and a Gantt chart.

The Pro Projects plan ( $19 per user, per month ) adds in a task dependencies function and a time-tracking feature so you can plan better with regard to how long tasks may actually take. monday.com also has an Enterprise plan (custom pricing) which is the only plan with onboarding assistance available.

Creating a task dependency in monday.com. Image: Tech.co’s Testing Process.

Price From: $5.99 per user, per month Best Task Management Software: Value for money Task Management Score: 4.3/5

Teamwork came second overall in our last round of project management testing, and joint third when it comes to task management, scoring the same as Asana.

• Lots of collaboration tools
• Kanban-style boards and Gantt charts available
• Affordable pricing and solid free option
• Great security options
• Limited built-in integrations
• Data visualization isn't the easiest

Teamwork is our best value task management plan because almost all of its task management tools are available on its free plan and $5.99 per user, per month Starter plan. This is quite different from monday.com and Wrike, who lock away some task management tools on their more expensive plans.

Teamwork will let you manage intricate tasks without paying a penny, and although it might not have brought out an AI tool to assist you, that is unlikely to concern those on a tight budget. Most importantly, all the basics are covered – there are sub-tasks and task dependencies to help with the finer details, and a sufficient number of views are offered up for keeping track of the progress of your project.

Along with solid task management options, Teamwork provides an excellent automation builder , which you’ll enjoy using if you feel like you’re always bogged down by little administrative tasks that have to be done throughout your day. Along with its wide range of preset project templates, this helped teamwork to a 4.2/5 for workflow creation, second only to ClickUp.

Teamwork’s Table view. Image: Tech.co’s Testing Process.

Like Wrike, when I tested Teamwork , I found the onboarding really helpful and assuring – it set me up for success from the word go, leaving nothing to chance.

Teamwork is a really easy-to-use platform, and it actually came second on our ease-of-use tests (4.3/5), beaten only by monday.com. The only downside to Teamwork is that it limits the number of custom fields you can create – there’s a limit of two on the free and first paid plan and a limit of three on the Grow plan.

Teamwork pricing

Teamwork is the best value provider on this list, with a highly capable free plan with a 3-person limit. Despite this low user cap, it offers more task management tools than any other free plan other than ClickUp’s – including a Gantt chart and custom fields.

The aforementioned Starter plan is available for just $5.99 per user, per month , and has an impressive range of task management features considering it’s the cheapest first paid plan on this list.

The Deliver ( $9.99 per user, per month ) and the Grow ( $19.99 per user, per month ) plans might have similar offerings when it comes to task management.

Price from: $10.99 per user, per month Best for: Tracking budgets and displaying project data Task Management Score: 4.3/5

Asana is one of the most widely task management tools in the world, with at least 139,000 paying customers .

• Unlimited storage
• Plenty of third-party integrations
• Incredible clean and intuitive interface
• Easy to use dashboards and chart builder
• Most key features require a Premium plan
• Very high prices for larger teams
• No phone-based support

Asana offers a raft of useful task management features, including classic project views (Gantt, Kanban, etc.) and all the task management fundamentals, such as task dependencies. You’ll also be able to attach files and documents to tasks, comment on them, and add tasks to multiple projects.

Asana is one of your best options if you want to track the budgets of individual tasks – Teamwork only lets you do this on its most expensive plans, and although monday.com offers this as an option, I found it much, much trickier than I did in Asana.

Asana is a really easy-to-use program and scored 4.2/5 on our ease-of-use tests, meaning it’s not far off monday.com and Teamwork. Although I found the interface looks a little cluttered when you open up a task to edit it, it’s all pretty intuitive – especially compared to the likes of Jira .

Creating a custom field in Asana. Image: Tech.co’s testing process.

Like Wrike and monday.com, Asana has been working on an AI assistant that can make task prioritization recommendations and an AI text tool that can turn unstructured text into actions. However, this hasn’t been released just yet, so you’ll have to wait a little longer to find out how it actually functions.

Asana pricing

Asana has four plans, including a basic free plan , but as we’ve covered, it doesn’t have many features – milestones, task dependencies, a Gantt chart and custom fields aren’t included. It also has a user limit of 15 so it definitely isn’t suitable for teams larger than that.

The paid plans offered by Asana are quite expensive – the first paid plan costs $10.99 per user, per month , almost double the price of Teamwork’s first paid plan . However, it does add the features listed above missing from the free plan.

The Business plan costs $24.99 per user, per month , and this is the first plan with time-tracking and resource management features.

There’s an Enterprise plan with no public pricing, but it offers virtually the same collection of task management features as the Business plan. For more information, visit our Asana pricing  guide.

In 2024, although most task and project management tools offer a wide range of features, there are some core ones you should be on the lookout for because they provide essential functionality. Here are a few to keep in mind:

Project views

The different “Views” provided by task management software providers like monday.com will help you understand how the different tasks that make up your project slot together.

For example, a Kanban board, which is provided by all the top project management software brands, focuses on the status of your tasks.  They could be “in progress”, “completed” or “blocked”. Gantt charts, on the other hand, show tasks displayed against time.

Tools like ClickUp also provide over 15 project views, including a “List” view, which is just a simple board showing a list of your project tasks and the most straightforward way to see what you have to complete.

Setting a task duration time in ClickUp. Image: Tech.co’s testing process.

Most project management tools also offer a calendar view and a spreadsheet-style view, as well as a “team view”, which lets you see tasks organized by the team members assigned to them.

Sub-tasks are a key component of granular task management, and they’re exactly how they sound. They’re the smaller, secondary tasks that every larger, core task in your project will be made up of.

For example, if you’re building a website, one of your tasks may be “Design a Website Logo” – but this might be broken up into sub-tasks such as “background research”, “competitor analysis” and “submit designs to graphics team”.

Sub-tasks ensure you’re not forced to oversimplify tasks just to input them into your project management software or deal with an unmanageably large task list.

Time-tracking

Task management software tools that have a time-tracking feature, such as Asana and Teamwork , will let you track how long tasks are taking to complete. If you’re trying to improve the efficiency of your team, this can be an important metric to have.

Some time-tracking tools will also let you attach time estimates for specific tasks, which can help with mid-project planning. Others, such as the one included in monday.com, will let you add billing amounts to time spent on tasks.

AI work assistance

As you’re probably aware, since the rise of ChatGPT, businesses have been finding inventive ways to use AI to save themselves time with increasing frequency – and more and more companies have started to build AI capabilities into their software.

Task management software tools monday.com and ClickUp both have AI assistants – monday.com’s is currently in Beta and is gradually released to the platform’s users, while ClickUp’s costs $5 per workspace per month.

ClickUp’s AI tool will soon be able to autogenerate tasks and sub-tasks, while monday.com’s can already do this as well as summarize and rephrase documents and text.

ClickUp’s list view with AI chatbot. Image: Tech.co’s Testing process.

Custom fields

Project and task management software tools have a variety of different “fields” that allow you to input different types of information. For example, there might be a field in your list view that lets you input the status of a task – another may before for the task assignee.

However, custom fields are fields where you can input any information you want,.They come in handy when your task management software doesn’t have a dedicated field for a specific type of information, such as budget data.

At Tech.co, we conduct research into all of the products, services, and software we write about. This includes extensive market research to scout out the major players in every vertical we cover, and instigating conversations with businesses that have to make difficult buying decisions every day in the name of improving efficiency, organization, and their top line. Everything we learn from this work is then fed into our unique user testing criteria.

To find out what the best task management software tool is, our research team naturally focused on providers that offer a selection of fundamental features that are required to manage tasks effectively, and how easy they are to use. This became one aspect of a broader series of project management software and Work OS platform tests, as these are the tools that are the most effective at task management.

During the testing series, we focused on six different areas: Security, Integrations, Pricing, Customer Support, Functionality, and  Ease of Use . “Functionality” is broken down into four subsequent assessment areas: task management, data visualization, workflow creation, and collaboration.

Although we have commercial partnerships with some of the providers we write about, this never impacts how we rank products, services, and software that appear on our site. In fact, it’s our research that allows us to remain editorially independent .

Verdict: Why ClickUp is the Best Task Management Software

ClickUp is the best task management software we’ve tested, scoring higher than 9 other providers including monday.com and Teamwork . There are more than 15 different ways to view your projects and enough that can bring a real sense of clarity to your most complex tasks. Importantly, ClickUp also has a wide range of collaboration and data display tools, plus a custom automation builder, also available on all of its plans. That’s why it narrowly beat Wrike, which also scores 4.7/5 for task management .

Wrike’s Business plan ( $24.90 per user, per month ) is just as capable when it comes to complex task management as ClickUp’s counterpart, but Wrike locks away features like time tracking and a resource management tool on this plan, rather than providing them for you at a cheaper price – so it’ll be a more attractive proposition if you’re part of a large business with a considerable software budget.

If ease of use is your priority, however, monday.com will be your top choice for task management software.  Much like Wrike, the key difference between monday.com and ClickUp is that some of monday.com’s task management features are only available if you pay for the Standard or Pro projects plan, which are both more than $12 per user, per month .

Task Management Software: Frequently Asked Questions

What are the key differences between free and paid task management tools, what is the best free task management software, are there task management tools that integrate with popular software, is my data secure in task management software, what are some common challenges people face when using task management software.

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8 Best Task Management Software & Tools for 2024

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• Best for remote teams: Asana
• Best for beginners: Trello
• Best for scalability: monday work management
• Best for Agile users: MeisterTask
• Best for simple task management: Todoist
• Best for Apple users: Things 3
• Best for mobile use: Any.do
• Best for growing businesses: ClickUp

Task or project management software is more than just a to-do list. You can use it to set deadlines, track progress, delegate subtasks and much more. However, with so many task management software options on the market, it can be challenging to pick the right one for your business.

In this guide, you will find a compiled list of top task management software for 2024. We have also shared our methodology, highlighting the parameters we used for compiling this list. Throughout this buyer’s guide, you will learn about key features to look for in task management software, so you can pick a tool that is the right fit for your business.

Best task management software comparison table

Here is how the top task management software solutions compare in terms of core features.

Asana: Best for remote teams

Asana is a complete task management solution that offers a variety of features, including ready-made project templates, reporting dashboards ( Figure A ) and automation. Some of the top features in Asana focus on security and privacy to help businesses keep their data safe. The scalability offered by Asana makes it ideal for companies of all sizes, including enterprises. It can also be used as a project portfolio management tool.

• Basic: Free for up to 15 team members.
• Premium: $10.99 per user per month, billed annually, or $13.49 per user billed monthly.
• Business: $24.99 per user per month, billed annually, or $30.49 per user billed monthly.
• Enterprise: Contact sales for a custom quote.

Standout features

• Organized user interface: Beginners will find it easy to start using Asana’s simple dashboard, while more experienced users will appreciate quick access to advanced features and customization tools.
• Multiple views: Asana offers a wide range of project views, including tasks, calendars and lists.

Top integrations

• Google Drive.
• Microsoft Teams.
• Salesforce.
• Powerful integrations.
• Support for Agile and Scrum .
• Excellent team collaboration tools.
• Limited mobile app functionality.
• Time tracking features need improvement.
• Does not support the assignment of individual tasks to multiple users.

Why we chose Asana

Asana offers multiple features to support remote team collaboration, including a chat messaging function. The free plan also supports unlimited tasks and projects for up to 15 users, making it a great option for small teams on a budget.

For more information, read the full Asana review .

Trello: Best for beginners

Trello is a web-based task management and collaboration software solution. The tool’s layout features cards, boards ( Figure B ) and lists, which can be customized according to user preferences. Its responsive web design is optimized for tablets, smartphones and desktops. In addition, users can configure notification settings according to their needs.

• Free: free forever for up to 10 boards and unlimited users.
• Standard: $5 per user per month, billed annually, or $6 per user billed monthly.
• Premium: $10 per user per month, billed annually, or $12.50 per user billed monthly.
• Enterprise: Between $7.38 and $17.50 per user per month, depending on user count.
• Kanban boards: Trello makes it easy to manage tasks through its kanban boards, with cards and lists providing a visual interface that is easy to use for beginners.
• Templates: Users can make their lives easier and save time using built-in templates for task management.
• Butler automation: Trello’s Butler feature offers several automation capabilities; for example, users can create commands and rules to minimize repetitive or redundant work.
• Gantt for Trello.
• Advanced features are available in the free version.
• Real-time updates.
• Client-access tools.
• Limited size for attachments.
• Not suited for larger or more complex projects.
• No native time tracking.

Why we chose Trello

Trello’s highly intuitive Kanban boards are easy for beginners to master and present a visually appealing alternative to standard to-do lists. The Butler automation features help to cut down on repetitive manual work so you can focus on actually completing your tasks.

For more information, read the full Trello review .

monday work management: Best for scalability

monday.com is one of the most popular task management software options on the market. With five pricing plans and feature sets, monday.com is highly flexible. It also offers plenty of automated workflow tools. monday’s visualization tools include maps, kanban boards , calendars and timelines ( Figure C ). However, some of these views are only available in paid plans.

• Free: free forever for up to 2 people and 3 boards.
• Basic: $9 per seat per month, billed annually, or $12 per seat billed monthly.
• Standard: $12 per seat per month, billed annually, or $14 per seat billed monthly.
• Pro: $19 per seat per month, billed annually, or $24 per seat billed monthly.
• Project automation: monday.com’s code-free automation tools allow users to save time on manually updating workflows, status updates and due date alerts so they can focus on tasks that require more personal attention.
• Built-in time tracking tools: monday.com offers built-in time tracking tools for both desktop and mobile versions, which several competitors are missing.
• Project data visualization: You can view project data in different formats, including boards, lists and charts.
• Unlimited documents for all plans.
• Outstanding tracking features for tasks.
• Highly customizable.
• Time tracking is only available in high-tier plans.

Why we chose monday

Monday work management offers five pricing plans to choose from, making it a highly scalable option for companies that are looking for a task management platform that can grow with their business over time.

For more information, read the full monday.com Work OS review.

MeisterTask: Best for Agile users

MeisterTask is a popular open-source project management solution with an easy-to-use interface that works well with Agile project management methodologies ( Figure D ). It’s ideally suited for users looking to organize, plan and execute simple tasks. The flexibility offered by MeisterTask makes it suitable for different use cases — from small personal tasks to large and complex projects.

• Basic: Free for single users.
• Pro: $12 per seat per month billed annually, or $14.50 per seat billed monthly.
• Business: $24 per seat per month billed annually, or $29 per seat billed monthly.
• Enterprise: Contact MeisterTask for custom pricing.
• Customizable dashboards: Users can choose to customize dashboards according to their needs. Users can also customize time tracking information, create a personal checklist and configure notifications.
• Multiple checklists: You can create multiple checklists for each part of the task. This makes it easier to manage larger and more complex tasks.
• Task tags: Organize tasks by tagging them based on client, priority or category.
• MindMeister.
• Impressive free plan.
• User-friendly interface.
• Low learning curve for beginners.
• Limited reporting tools.
• Fewer integrations than some competitors.

Why we chose MeisterTask

MeisterTasks’s simple, colorful interface makes task management easy, even for beginners who have never used project management software before. It’s not as robust as other advanced project management software, but if you’re only looking for task management, then it’s a great choice.

Todoist: Best for simple task management

If you are looking for simple task management and productivity software, you should consider using Todoist. It is designed with a clean and intuitive interface ( Figure E ), making it easier for users to create tasks, assign them to users, set up priorities and use tracking tools to check progress. Todoist also offers a feature to invite non-users, such as clients, to collaborate on tasks.

• Free: free forever for individual users only.
• Pro: $4 per month, billed annually, or $5 billed monthly.
• Business: $6 per user per month, billed annually, or $8 per user billed monthly. This is the only plan that is designed for more than one user.
• Priority levels: Todoist allows users to set up priority levels for different tasks, and it highlights the day’s highest priority tasks.
• Personalized views: Users can personalize their views with labels, filters and themes and connect with emails and calendars to centralize their work in one place.
• Role assignments: You can assign tasks or subtasks to specific team members so everyone is aligned with their roles and responsibilities for the project.
• Automatic syncing.
• User-friendly.
• Non-users can view and collaborate on tasks.
• Limited views.
• User roles are only available in the paid plans.
• Missing advanced features, such as reporting and analytics.

Why we chose Todoist

If you find other task management options overwhelming for your simple needs, then you will probably love Todoist’s simple digital to-do list. The free plan is suitable for individual use and the paid plans are quite affordable for families and small teams.

For more information, read the full Todoist review .

Things 3: Best for Apple users

Things 3 is popular with Apple users looking for a task management app with an uncluttered design and simple pricing. Along with its visually stunning interface ( Figure F ), you get plenty of functionality, including collaboration tools and location-based reminders. However, there are a few drawbacks to Things 3: there is no free version, and availability is limited to Apple products.

No free version is available. This is how the product is priced, depending on which device you are using:

• Things for Mac: One-time purchase of $49.99.
• Things for iPhone: One-time purchase of $9.99.
• Things for iPad: One-time purchase of $19.99.
• Widgets and shortcuts: You can personalize the experience by creating home screen widgets and shortcuts. There is also an option to connect your calendar with your teammates’ schedules.
• Reminders: You can set reminders for tasks based on time, location and other parameters.
• Headers and tags: Users can categorize tasks into different headers; additionally, they can add tags to keep their lists organized and add some context to tasks.
• Apple Reminders.
• Apple Calendar.
• One-time purchase.
• Uncluttered user interface.
• No free version.
• Only available for Apple products and users.
• No web app.

Why why chose Things 3

If you’re tired of trying to manage your to-do list in the Notes app, then Things 3 is a great task management alternative for Mac users. Simply purchase the app a single time in your desired format, then use it in perpetuity to stay on top of your personal to-do list.

Any.do: Best for mobile use

Any.do is a list-based task management app. The app is available on the web and has a desktop app, but the best experience is offered on mobile. Using Any.do, you can review your daily tasks and even delegate tasks to other users. Any.do is ideal for users who want a simple task management tool with a clean and organized user interface ( Figure G ).

• Free: $0 per user.
• Premium: $5 per user per month billed annually.
• Family: $8 per month billed annually, for up to 4 members.
• Teams: $8 per user per month billed annually.
• Location-based reminders: When you get close to the location of where you need to complete a task, Any.do will send you a reminder. Not surprisingly, this tool is available on the mobile app.
• Any.do Moment: This is the signature feature of Any.do. Using this tool, you can accept tasks assigned to you, postpone them to a later date or delegate them to teammates.
• Focus mode: When you enter Focus Mode, you can set the amount of time you want to focus on completing a task. The timer is visible on the screen; you can even turn on in-app white noise while you are in Focus mode.
• Apple reminders.
• Outstanding mobile app.
• Sleek and fast interface.
• Decently priced upgrades.
• Restrictive free version.
• Not suited for complex tasks or projects.

Why we chose Any.do

Any.do’s mobile app makes it a breeze to manage tasks while on the go, so you don’t have to be tied to your computer at all times. Its pricing plans are also highly affordable for small teams, while the free plan will suffice for personal use.

ClickUp: Best for growing businesses

ClickUp is a cloud-based task management solution suitable for businesses of all sizes. It offers task automation, custom field data and task assignment features and multiple project views ( Figure H ). Using ClickUp, users can customize tasks based on priority. The activity stream updates the status of tasks in real time. Users can also set up notifications for specific tasks.

• Free Forever: free forever for unlimited users and unlimited tasks.
• Unlimited: $7 per person per month, billed annually, or $10 per person billed monthly.
• Business: $12 per user per month, billed annually, or $19 per user billed monthly.
• Enterprise: Contact sales for custom pricing.
• Task customization: ClickUp allows users to customize tasks by creating custom fields or editing priority settings. Customization tools help users to create task descriptions, add comments, format text and more.
• ClickApps template library: ClickApps offers a variety of ready-to-use templates created by the ClickUp community. Users can even create and duplicate frequently used templates, applying them to tasks and subtasks.
• Time management: Users can set start and due times, schedule events, manage resource allocation, sync calendars and complete other useful time management tasks.
• Unlimited users on all plans.
• Team chatting tools.
• Suitable for solo users and teams.
• The interface feels clunky.
• Limited automations per month.

Why we chose ClickUp

ClickUp’s free plan supports unlimited users and tasks, a rare combination. If you need more advanced features, the paid plans are also affordable, making this task management software a great choice for growing businesses on a budget.

For more information, read the full ClickUp review .

Key features of task management software

Automation features in task management software allow users to save time and energy on repetitive, time-consuming or redundant tasks. Another benefit of automating tasks is that errors are reduced. While most task management software offers automation, some automations are more customizable than others.

Collaboration

One of the major advantages of using task management software is that it provides some structure for team collaboration. Users can receive information and share updates with their coworkers and managers through comments, real-time chat and other tools.

Time tracking

Built-in time tracking tools allow users to stay on top of task schedules, track billable and non-billable hours and forecast any hurdles to task completion.

With top task management software, you can choose from a variety of views — such as lists, cards and kanban boards — to choose the one that best suits each project. Different views provide effective and simple layouts for each stage of the task.

Benefits of working with task management software

Task management software is becoming increasingly popular, as it helps teams and individuals stay organized and on schedule to complete their tasks. Here are some of the top benefits of using task management software:

• More mental bandwidth: With task management software, users can focus on other aspects of their work. Automatic notifications and reminders ensure users don’t have to stress about missed deadlines.
• Time savings: Forgotten tasks and unclear expectations can often lead to extra work, eating away at your valuable time. With task management software, you keep your to-do list organized so you can stay on top of your schedule to get work done.
• Improved processes: Certain task management software features, such as milestones and Gantt charts, help users monitor progress to determine if they are on track to finish their tasks or whether they need to adjust their working plans.
• Better visibility: Teams benefit from using task management software by gaining better visibility and trust. Users can track the progress of tasks assigned to other teammates and their participation toward team goals.

How do I choose the best task management software for my business?

Whether you are a large enterprise or a solo user, you could benefit from task management software, as it provides the structure to organize, assign and track tasks. When choosing the right task management tool, you need to consider what problem you are looking to solve and how the software helps you solve that problem.

Some of the most important things to consider include the quality of the user interface, collaboration tools, pricing structure and unique features. If your working model requires you to share tasks or projects with clients, choose software that offers these features. Keep in mind that not all task management software allows you to share tasks with non-users like clients or guests.

The user interface must also be intuitive, so your team doesn’t face a steep learning curve. Most task management software offers a kanban-style dashboard; however, some solutions are based on a spreadsheet model. You must also consider whether you want a web or cloud-based system or an on-premises version.

While top task management software should offer basic features such as project views and subtasks, you’ll also want to assess each tool’s unique features. Unique features could include two-factor authentication, real-time collaboration, task dependencies or any particular feature that is a must-have for your business.

Lastly, you want to consider the price point. Ideally, you want to test the software before you make the decision, so if there is a free version or free trial available, you should take advantage of that opportunity. Most free task management software lacks advanced features, but you will still be able to get a feel for the user interface and the tool’s core functions.

Methodology

To determine the best task management tools, we researched an extensive collection of task management software and tested out many of them using free accounts and free trials. We also consulted customer reviews, product documentation, software specifications, pricing structure, third-party integrations, unique features and several other metrics to compile this list of top task management software for 2024.

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Project management software and tools: Your best picks for 2024

Project management software connects teams, enabling everyone in the organization to prioritize the work that matters most. Software that fosters this type of high-level collaboration is essential for most companies. But at a glance, many of the tools organizations use have seemingly similar features. Use our guide to narrow down your choices and understand which tools are best for different types of companies.

If you manage work, you’re a project manager. But that wasn’t always the case. For many years, the only people responsible for managing projects were (unsurprisingly) project managers. These highly specialized roles used legacy tools that required extensive training and knowledge to use. 

Now, almost everyone is expected to manage their own projects, and these outdated tools are no longer practical. And while project manager roles and legacy softwares still exist, modern project management software has adapted to fill the needs of a more dynamic, collaborative workforce.

Whether you’re a brand new business owner who just needs help with invoicing or you're operating a multi-national company, there’s a project management software that’s right for you. Read on to see which project management software fits your company's needs.

What is project management software?

Project management software is a tool that helps teams to organize, track, and execute work. In its simplest form, you can think of project management software as an interactive workspace, where you coordinate the way you work, collaborate, and communicate with others. But the best project management software goes far beyond that—connecting your most advanced workflows across the company and helping you achieve your biggest, boldest goals. 

It’s a broad category, and can be as simple as digital checklists or as advanced as a full work management platform. The type of project management software you choose—and the way you use it—will depend on the size, needs, and overarching goals of your organization.

Why use project management software?

These days, everyone manages projects, but they don’t always have the tools they need to manage projects effectively. This often leads to teams using a spreadsheet, which is great for organizing work but doesn't show real-time updates. Spreadsheets are extremely manual, and can actually impede cross-functional collaboration. In short, they lack the capabilities of project management software. 

That’s why project management software is so crucial to today’s working environment. Among its many benefits, project management software serves as the connector for work, teams, stakeholders, goals, and everything in between.

The benefits of project management software

Focus your work. You’ll get more done—but more importantly, you’ll get the right work done. With project management software, you’re less likely to duplicate work or waste time searching for materials.

Reduce busywork. With project management software, you can connect every single task to goals that support the company’s biggest, broadest vision—so everyone knows how they’re driving the success of the company with every project. When employees understand how their day-to-day tasks impact the company, they’re even more motivated to produce their best possible work.

Create a system of record. Project management software serves as a system of record for all your projects and their related tasks. As a result, you can simultaneously store information while also making it easier for stakeholders and teams to access and use that information.

Increase cross-functional collaboration . Project management software is, at its core, a team collaboration tool. By bringing together work, goals, and people across projects, teams, and departments, project management software helps you build an interconnected, thriving cross-functional organization.

Store work safely. Ever delete a cell by accident in your spreadsheet? Or forget where you saved your latest to-do list ? Keeping everything cloud-based both helps you stay organized and reduces the chance of you losing work—all while maintaining your privacy. 

The 11 best project management software & tools in 2024 

There’s a wide range of project management software available in today’s market—choosing just one can feel overwhelming. That’s why we compiled this list of the best products in the industry today, and the types of businesses they’re most likely to help. See how each one compares, and the different ways project management software can streamline and enhance your work.

1. Asana: Best for enterprise companies

Asana goes beyond traditional project management software to provide a full work management solution that supports the dynamic, changing needs of enterprise companies. Asana doesn't just help you manage your tasks (although you can do that too)—it connects all the work your company is doing to your highest-level goals and business strategy. With Asana, you get so much more than project management software, including:

Integrations to all your favorite tools and systems, so you can keep your work organized in one platform.

Goals that connect to everyone and every task across your company, so you can ensure the work that gets done is always the most important.

Automations for tasks, scheduling, assigning work, and much more—all designed to reduce the amount of time you spend on low-priority busywork.

Ready-made project templates so you can get to work on your most important tasks right away.

Reporting dashboards that automatically update stakeholders and eliminate status update meetings.

Security, privacy, and compliance features that keep your data safe.

Discover even more of what Asana can do.

2. Trello: Best for simple project management

Trello is a Kanban-board style project management software , owned by Atlassian. In Trello, you nest project tasks under boards labeled with an overarching theme. For example, you might have a board for “Not started,” “In Progress,” and “Complete.” The setup makes it easy to track project progress from board to board, which is helpful when you need a simple tool for small projects.

3. Smartsheet: Best for spreadsheet lovers

Think of Smartsheet as an advanced version of a spreadsheet, with more capabilities. This system can be intuitive for companies who traditionally used spreadsheets for project management, such as time tracking with timesheets. 

4. Jira: Best for Agile-specific project management

Designed specifically for software development, Jira comes ready to launch for teams that use the Agile methodology to do their work. Owned by parent company Atlassian, Jira is often used for common development projects like bug tracking, as well as projects that use the Scrum process .

5. Monday: Best for small businesses

Monday offers a broad spectrum of apps that make it easy to implement and get started right away. This works for small businesses who are new to project management software, though once you rev up your work, company size, or collaboration across teams, you might hit a threshold for what’s possible.

6. Clickup: Best for small teams or startups

Clickup’s intuitive and colorful interface makes it easy to understand and adopt. Clickup is a popular choice for startups with limited resources and smaller teams that may not need as many capabilities. 

7. Notion: Best for notetakers

Notion is an elevated system to create and store dynamic documents, sheets, and note taking. This works best for companies or individuals who just need a more organized space for thoughts and ideas, though Notion can feel limited in how you can work with others in the tool itself.

8. Airtable: Best for those who want to build it themselves

Airtable provides a flexible no- and low-code database you can use to build your own bespoke project management system (or other custom application). For those who prefer to oversee the backend development of their project management software, Airtable offers that option.

9. Wrike: Best for client management

Wrike offers stackable storage and security in an easy-to-use format, so both clients and internal teams can safely access information. This can be helpful when you’re working with external partners, such as clients, in addition to managing work as a company.

10. Workfront: Best for marketing-only teams

Workfront (owned by Adobe) is a project management software that was initially developed for marketers. They’ve built out their platform to be a tool for all teams, but because it’s so targeted, users may struggle to coordinate with other teams outside of the marketing department. 

11. Microsoft: Best for personal tools

Microsoft Office is often labeled as a project management tool, but that’s mostly because their products are a staple at any company. Because we already know and understand how to use them, Microsoft Office products are often the first tool managers turn to when they start experimenting with project management. But the reality is, Excel spreadsheets and docs weren’t built for collaboration, so you’re better off using them in conjunction with full-fledged project management software. 

Features to look for in your project management tool

Ready to buy? Each project management system will have different features and functionality, but we recommend you prioritize a platform with these features at a minimum:

Collaboration features that enable work between team members, departments, and across the company—including file sharing, project tracking, and resource management.

A platform that provides portfolio management capabilities and the ability to connect goals to actionable tasks, so the entire company can see how all work is connected.

A mobile app so you can send off approvals, receive timely notifications, and manage projects on the go.

Project and reporting dashboards that are easy to access and view.

Varying project view styles that support all your project types and operations, including Gantt charts , Kanban boards, Lists, and Calendars (so as your company grows, you know your software has the capability to grow with it).

Enhanced project scheduling to set due dates, create important milestones, and easily track time so everything stays on schedule.

Project management app integrations that fit your custom business needs.

Automations and dependencies that update you and stakeholders in real-time.

The best project management software is the one that grows with you

A lot of project management software claims similar features, and at a basic level, many of them are the same. But when you choose a project management solution, it shouldn’t just be another tool. It should be a full-fledged project management platform that enables you and your team to get their best work done, with less effort. 

This means you need a platform that continues to grow, expand, and adapt as your company does. The last thing you need is to hit a ceiling just when you’re getting into your ideal workflow. Asana is built for enterprise teams, which means it can support your project management work from the beginning—when you’re a one-person team with an idea—all the way through your Fortune 100 growth. In fact, more than 80% of Fortune 100 companies use Asana*.

With Asana, it’s not just about putting out more deliverables. Instead, Asana focuses on how you can connect and leverage every aspect of your company’s work, goals, and resources to produce the right work. 

Project management software FAQ 

Which software is best for project management.

The best project management software is the one with the features you need. Look for a tool like Asana , a full work management platform where you can integrate the apps you already use, connect goals to work tasks, break down silos between teams, and automate time-consuming busywork.

What type of software is project management software?

Project management software is a type of software used for every aspect of project management. Often, this includes everything from the project planning stages (resource allocation, setting due dates, and building and assigning work task lists) to project scheduling, tracking, and reporting. The best project management software will help you coordinate and automate work not just across projects, but also across portfolios, teams, and departments.

What’s the difference between project management software and task management software?

Task management software is used strictly to manage tasks and is focused on production. Often, this looks like a digital to-do list with more capabilities. Project management software goes beyond task management to the actual planning, coordination, and goals of a project. This incorporates the bigger-picture, high-impact work and the actionable tasks you need to get there. Good project management software will also have task management capabilities, but the reverse isn’t always true.

How does project management software work?

Project management software is a tool to help you coordinate everything you need for project management. Often, this includes capabilities to create and assign tasks, scheduling all aspects of a project, and coordinating with others in your project team. The best project management software will also enable you to work cross-functionally across all teams, departments, and projects within your organization.

Is project management software worth it?

The short answer: yes! Project management software has an almost endless list of benefits. Most people immediately think of productivity as the reason to purchase project management software, but the right project management software can do more than increase your output. If you invest in the best project management software, you can break down silos and connect your entire company to your largest visions and goals. This enables everyone to work better on the projects that matter most.

*Accurate as of September 7, 2022 . Asana makes no representations about updating this number.

Related resources

9 tips for taking better meeting notes

What is project management and its benefits?

How Asana streamlines strategic planning with work management

What is a flowchart? Symbols and types explained

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15 Best Office Management Software Tools & Systems in 2024

Engineering Team

May 15, 2024

As an office manager, you have the exciting challenge transform your workplace into a productive powerhouse. 

From overseeing office operations to managing projects and everything in between, using the best office management software will help your team with performance and decision-making.

We’ve shortlisted the top tools and their features to help you select your perfect office management system. But if you need a ready-made resource to jumpstart your tasks and projects, try ClickUp’s Office Inventory Template !

What Should You Look for in an Office Management Software? 

• 1. ClickUp 

2. Basecamp

5. monday.com, 6. google chat, 10. smarttask, 11. proofhub, 12. bitrix24, 13. evernote.

Office managers should look for office management software tools to streamline administrative processes, coordinate tasks, track time and expenses, create documents and reports, and collaborate across departments. 

No two days are the same in a busy office. If your organization has multiple locations such as warehouses, remote offices , branch offices, or other facilities, staying informed of developments is key to successful operations. 

Here are the top features to consider when choosing an office management software: 

• Project views such as calendars, Gantt charts, timelines, and Kanban boards to visualize progress, events, and holidays 
• Document management tool to store and collaborate on documentation with team members, vendors, and stakeholders
• Collaboration tools to communicate and collaborate on ideas , solutions, and other types of work in real-time
• Reporting and analytics to measure performance, forecast office needs, and identify patterns
• Resource allocation to assign staff, budgets, and equipment to tasks and projects
• Inventory management to keep track of assets, orders, and maintenance records
• Integrations with most-used apps to keep workflows and systems in one place 
• Budget management to track expenses, invoices, and payments

All of these features accessible from one platform will improve productivity and satisfaction across teams. So let’s take a look at the top 15 office management solutions to take your organization to the next level!

The 15 Best Office Management Software Tools

1. clickup  .

ClickUp is an all-in-one productivity platform designed for teams in any industry, making it a complete solution to stay connected alongside tasks, projects, and events. Teams have customizable features within reach to manage day-to-day workloads and act on new initiatives. With hundreds of built-in tools and third-party integrations, ClickUp takes the heavy lifting off of keeping teams on the same page:

• Save more time with ClickUp Forms for onboarding, office repairs, department moves, and more to streamline the intake process
• Add task watchers and custom statuses to stay on top of progress
• Create Automations in ClickUp to simplify multiple workflows

Plus, ClickUp’s Free Forever Plan and affordable paid plans make it the perfect office management software for small to large teams!

ClickUp best features

• Notes, labels, and tags for context in every time entry , and advanced filtering and sorting
• Over 1,000 integrations to bring all relevant data and information into one platform
• Task Templates to speed up task creation for any project management style
• Assigned and threaded comments in any ClickUp Doc , task, or Whiteboard
• Over 15 customizable project views to manage tasks from every angle
• Custom timesheets, reports, and insights with time-tracking widgets
• Multiple assignees on tasks for total transparency into all progress
• Formulas to accurately calculate billable time across all invoices
• Built-in video Clips function to make messages actionable
• Intuitive Mind Maps to build out processes

ClickUp limitations 

• So many powerful collaboration tools can pose a learning curve for some users
• Not all views are available in the mobile app—yet

ClickUp pricing

• Free Forever
• Unlimited : $7/month per user
• Business : $12/month per user
• Enterprise : Contact for pricing

ClickUp ratings and reviews

• G2 : 4.7/5 (6,500+ reviews)
• Capterra : 4.7/5 (3,500+ reviews)

Basecamp is a popular project management tool designed to help businesses stay organized and productive. It allows teams to collaborate all in one place, with features such as task management, file storage, message boards, and calendars. This makes it easy to keep track of projects, assign tasks, monitor progress, and update deadlines on the fly. 

The platform also gives businesses to communicate more efficiently, allowing everyone to be on the same page and complete projects quickly. With its intuitive design and powerful tools, Basecamp is the perfect solution for teams looking to streamline their workflow and stay on top of their tasks.

Basecamp best features

• Hill Charts to visually see progress uphill or downhill over time
• Project, assignment, and schedule dashboard on one page
• Check-in with an automatic poll for the team
• In-app individual or group direct messages
• Real-time chat and messaging system

Basecamp limitations 

• A heavy reliance on to-do lists makes the tool unsuitable for complex project management
• No task priorities (check out Basecamp alternatives )

Basecamp pricing

• Basecamp : $15 per user per month
• Basecamp Pro Unlimited : $299 per month, billed annually

Basecamp ratings and reviews

• G2 : 4.1/5 (5,100+ reviews)
• Capterra : 4.3/5 (14,000+ reviews)

Flock is a team chat software designed to help streamline communication by organizing conversations into specific channels, making it easier to manage discussions in one place. By grouping related discussions into channels, office managers can easily access the information they need and quickly find relevant messages, reducing the time it takes to make decisions and solve problems.

Channels can be created for specific projects or tasks, allowing team members to collaborate more effectively and ensuring that everyone is working towards the same goal. When conversations are dedicated to specific topics, team members can avoid distractions and stay on task, leading to more efficient and effective work. 

Flock best features

• Integrated search to find teammate conversations, notes, and documents
• Screen sharing from any device
• Shared notes, to dos, and reminders
• Personalized voice notes
• Real-time file sharing

Flock limitations

• Not suitable as a standalone office management solution
• Geared towards small teams with basic chat needs

Flock pricing

• Pro : $4.50/month per user
• Enterprise : Contact Flock for details

Flock ratings and reviews

• G2 : 4.4/5 (200+ reviews)
• Capterra : 4.5/5 (300+ reviews)

Hive is a project management tool designed to help teams stay organized by keeping track of tasks, deadlines, and resources. With its intuitive interface, users can assign tasks, set deadlines, and monitor progress. Additionally, Hive offers features that streamline collaboration among team members, enabling them to easily share documents, assign tasks, and communicate directly. 

With its goals feature, an office manager can streamline, optimize, and automate processes to make the company more productive and reduce time and resource wastage. And goals are easy to view and manage on Hive’s intuitive dashboards!

Hive best features

• Collaboration tools to comment on tasks, attach documents, and send notifications
• Automation to speed up repeatable work for better task management
• Drag-and-drop interface to create and assign multiple tasks
• Reporting capabilities to view progress over time
• Comprehensive dashboards for metric tracking 

Hive limitations

• Limited customization for different project views
• Expensive pricing plans

Hive pricing

• Solo : Free
• Teams : $12 per month per user
• Enterprise : Contact Hive for details

Hive ratings and reviews

• G2 : 4.6/5 (360+ reviews)
• Capterra :4.5/5 (150+ reviews)

Check out our Hive project management guide to keep track of project deadlines!

Monday is an innovative and comprehensive project management platform that enables teams to collaborate more efficiently, streamline their processes, and maximize productivity. It provides users with an intuitive dashboard that allows them to easily manage projects, assign tasks and track progress.

The platform also offers powerful communication tools such as chat, email, and video conferencing for an office manager to keep everyone on the same page. Additional features like custom reports, automated notifications, and calendar synchronization enable users to better organize their workloads!

Monday best features

• A workload tracking tool to see your team’s current tasks
• Automate workflows to cut down on repetitive tasks
• Over 200 templates to get started
• No-code dashboards to visualize data
• Built-in time tracking

Monday limitations

• Steep learning curve to familiarize with functions and interface (check out Monday alternatives )
• The Time Tracking Column feature is only available in the Pro and Enterprise plans

Monday pricing

• Individual : Free forever
• Basic : $8 per user per month starting at 3 seats
• Standard : $10 per user per month starting at 3 seats
• Pro : $16 per user per month starting at 3 seats
• Enterprise : Contact Monday for pricing

Monday ratings and reviews

• G2 : 4.7/5 (7,550+ reviews)
• Capterra : 4.6/5 (3,700+ reviews)

Google Chat is an instant messaging platform developed by Google. It allows users to communicate with each other in real time, either one-on-one or in group conversations. Google Chat also includes features like file sharing, voice calls, video calls, and searchable chat history. Other features like emojis, GIFs, and stickers make conversations more fun and engaging, while automated bots help simplify tasks like taking polls or scheduling meetings. 

With its intuitive interface, Google Chat is a versatile tool that can be used for both professional and personal communication. Whether you’re catching up with project managers or collaborating on a project, Google Chat offers a secure and reliable way to connect with people around the world.

Google Chat best features

• Dedicated Spaces for topic-based discussions
• Integrations with Salesforce and Jira
• Smart suggestions in Search
• Gmail inbox integration
• Standalone app

Google Chat limitations

• Becomes a cluttered, overly complicated office management software on its own
• Works best for teams, stakeholders, or clients with Gmail access

Google Chat pricing

• Chat is free for Google Workspace customers

Google Chat ratings and reviews

• Capterra : 4.5/5 (2,000+ reviews)

Zoom is a video-conferencing software for remote teams looking for a reliable and easy approach to lead meetings and collaborate with others. With Zoom, up to 100 participants can join a meeting, share their screens, annotate documents, and conduct remote training sessions.

Its user-friendly interface allows anyone to quickly launch and use features such as whiteboards, audio and video recordings, polls, virtual backgrounds, and more! Office managers can take advantage of customizable options such as scheduling, registration, and waiting rooms to streamline team training and onboarding sessions.

Zoom best features

• Team Chat to collaborate outside of virtual meetings and phone calls
• Curated Virtual Background library to personalize meetings
• Dedicated app marketplace, integrations, and APIs
• Up to 1,000 attendees on the enterprise plan 
• Online whiteboard to brainstorm ideas

Zoom limitations

• The number of meeting participants is limited, even on paid plans
• Not suitable as a long-term office management software

Zoom pricing

• Zoom offers Personal and Business paid plans depending on the industry or Zoom product needed
• Basic : Free
• Pro : $149.90 per year per user
• Business : $199.90 per year per user
• Business Plus : $250 per year per user
• Enterprise : Contact Zoom for details

Zoom ratings and reviews

• G2 : 4.5/5 (52,500+ reviews)
• Capterra : 4.6/5 (13,400+ reviews)

Chanty is a powerful team chat app designed to help teams streamline communication and create a more efficient workflow. With Chanty, teams can keep track of multiple conversations in one unified space, allowing members to be in the know about the latest project changes. Conversations are securely stored in the cloud, and users can access chat history anytime, anywhere. 

The tool also integrates with the most-used apps and services, making it even easier to keep up with team activity. With its robust features and simple interface, Chanty empowers teams to share ideas, get work done, and achieve their organizational goals faster. 

Chanty best features

• Pins to highlight new ideas, the latest reports, or sensitive deadlines
• Roles and privileges controls for team space management
• Kanban board view to track progress
• Voice messages for replies on the go
• Screen sharing during video calls

Chanty limitations

• Too many conversations in different places get unorganized, so teams deliver projects at a slower pace
• Requires third-party apps to function as an effective communication tool 

Chanty pricing

• Business plan : $3 per user per month

Chanty ratings and reviews

• G2 : 4.5/5 (30+ reviews)
• Capterra : 4.7/5 (30+ reviews)

Toggl is a project management tool built for teams to plan and track their projects with ease. One of the standout features of Toggl Plan is its visual interface, which lets users create project timelines using a simple drag-and-drop action. This makes it easy for teams to see how their projects are progressing and adjust their plans as needed. 

The timeline view also allows teams to identify potential scheduling conflicts or resource constraints, so managers can reallocate tasks to the right people. With Toggl, teams can manage their projects with greater transparency and improve collaboration across the organization! 

Toggl best features

• Zoom levels to see project plans a month, quarter, or year out
• Work and team timeline views 
• Project planning
• Resource planning
• Task management

Toggl limitations

• Not practical for complex projects with multiple workflows
• No dependencies feature in Toggl Plan (check out Toggl alternatives ) 

Toggl pricing

• Team plan : $9/user per month
• Premium plan : $18/user per month
• Enterprise plan : Contact Toggl for details

Toggl ratings and reviews

• G2 : 4.6/5 (1,500+ reviews)
• Capterra : 4.7/5 (1,800+ reviews)

SmartTask is a cloud-based platform that can help office managers streamline their hiring and training processes. The platform provides powerful tools to automate the entire recruitment process, making it easier and faster for managers to find the right candidates for their teams. 

Its suite of project management tools makes it easy for managers to create, deliver, and track the progress of all tasks assigned to team members. With SmartTask’s intuitive setup, managers can quickly get up and running with a comprehensive hiring and training experience that helps them manage their organizations more effectively.

SmartTask best features

• Location tracking of on-field workforce
• Time and budget tracking
• Custom field and charts
• Instant messaging
• Recurring tasks

SmartTask limitations

• Time tracking feature is not reliable with multiple windows open 
• Its cluttered interface gets in the way of team productivity

SmartTask pricing

• Premium : $7.99 per user per month 
• Business : $10.99 per user per month 
• Enterprise : Contact SmartTask for details

SmartTask ratings and reviews

• G2 : 4.5/5 (60+ reviews)
• Capterra : 4.6/5 (30+ reviews)

ProofHub is an online project management and collaboration platform designed to help teams organize, manage, and complete projects on time. It simplifies complex workflows by offering an extensive range of features such as task lists, time tracking, file sharing, Gantt charts, milestone tracking , Kanban boards, and more. 

The tool also provides security features to protect users from data breaches and unauthorized access. As a result, teams can boost their productivity and reduce the risk of missed deadlines or errors!

ProofHub best features

• Task history and project categories 
• Group chat to brainstorm ideas
• Request forms for queries or tickets
• Task categorization with labels
• Time tracking reports

ProofHub limitations 

• Limited integrations with popular tools like Evernote, Calendly, and Slack
• No custom roles or workflows in the Essential plan

ProofHub pricing

• Essential : $45/month, billed annually
• Ultimate Control: $89/month, billed annually

ProofHub ratings and reviews

• G2 : 4.5/5 (70+ reviews)
• Capterra : 4.5/5 (70+ reviews)

Bitrix24 is a business productivity platform that offers a wide range of tools for managing customer relationships, project management, and communication. From managing tasks and teams to automating processes and creating customer relationships, Bitrix24 provides the tools needed to make business more efficient. 

With a sleek interface, Bitrix24 makes it easy to stay organized while staying connected. It also provides powerful tools for customizing the user experience to fit your office needs.

Bitrix24 best features

• CRM software tool for client notes and progress tracking
• Customizable access permissions
• Preloaded templates for various tasks
• Gantt charts for better project visibility
• Task dependencies 

Bitrix24 limitations

• Non-tech-savvy users might struggle to tailor the tool to their office management software systems
• The mobile app can be slow and lacks a lot of the features that come with the desktop version

Bitrix24 pricing

• Basic : Starts at $49/month for 5 users
• Standard : Starts at $99/month for 50 users
• Professional : Starts at $199/month for 100 users
• Enterprise : Starts at $399/month for 250 users

Bitrix24 ratings and reviews

• G2 : 4.1/5 (480+ reviews)
• Capterra : 4.1/5 (600+ reviews)

Evernote is a cross-platform, cloud-based tool designed to help users capture, organize, store, and access information. It can be used to manage daily operations and projects by helping you capture ideas, store documents, collaborate with others in real-time, or save notes as reminders for future tasks. 

By organizing your data into Notebooks that are searchable across different devices and platforms, Evernote ensures that important information is available whenever you need it. With features like task delegation workflow management tools and automation options, Evernote makes it easy to stay organized and keep track of progress over time. 

Evernote best features

• Searchable text in file formats, including PDF files and documents with keywords
• Full page screen captures
• Calendar events can link to notes
• Google Calendar integration
• Notes in tasks 

Evernote limitations

• Not suitable as a standalone office management software for teams, even with integrations
• The free edition has a limited storage capacity of 60MB

Evernote pricing

• Evernote offers a free version and paid subscriptions

Evernote ratings and reviews

• G2 : 4.4/5 (1,900+ reviews)
• Capterra : 4.4/5 (7,700+ reviews)

Slack is a powerful collaboration and project management tool that can be used to streamline daily operations. It allows users to create channels to organize discussions, send direct messages, share files, and access shared resources. With Slack, team members can easily coordinate tasks, prioritize projects, and assign responsibilities. 

The platform also provides a variety of integrations with other services, allowing users to stay connected across multiple devices and platforms. Through Slack’s user-friendly interface, users can quickly message colleagues, keep track of deadlines, and access essential resources to ensure all tasks are completed on time.

Slack best features

• 2,200+ integrations with ClickUp , Google Docs, Office 365, and more
• Slack Connect to collaborate with teams at other companies
• Channels to organize conversations, people, tools, and files
• Files, documents, and photo sharing
• Video conferencing tools with audio 

Slack limitations

• Not suitable as a proper office management software on its own
• Message limits on free accounts 

Slack pricing

• Pro : $7.25 per month
• Business : $12.50 per month

Slack ratings and reviews

• G2 : 4.5/5 (30,900+ reviews)
• Capterra : 4.7/ 5 (22,000+ reviews)

Wrike is a powerful project management tool designed to make managing day-to-day operations a breeze. With its intuitive interface, users can quickly create tasks and track their progress in real-time. Its visualization capabilities provide a clear view of the project’s timeline, allowing everyone to collaborate more efficiently. 

The tool also helps streamline communication by allowing users to comment on tasks, attach files to messages, and set reminders for upcoming tasks. Its reporting tools allow managers to track the status of projects and generate reports for review. 

Wrike best features

• Customizable dashboards for a quick overview of workloads, to dos, and tasks
• Cross-tagging for better visibility of all workflows and tasks 
• 400+ integrations to connect current team apps
• Proofing functionality with DAM integrations
• Gantt charts for a complete scope of work view

Wrike limitations 

• Lacks a document management system (explore better options in Wrike alternatives )
• Gantt charts are a paid feature 

Wrike pricing

• Free version
• Team : $9.80 per user per month
• Business : $24.80 per user per month
• Enterprise : Contact Wrike for details
• Pinnacle : Contact Wrike for details

Wrike ratings and reviews

• G2 : 4.2/5 (3,200+ reviews)
• Capterra : 4.3/5 (2,300+ reviews)

Power Your Office Operations with Office Management Tools

Office management tools like ClickUp gives teams the freedom to design a tailor-fit structure to support the needs of the organization. Fast-track task management, improve information sharing, simplify collaboration, delegate tasks, and achieve peak levels of productivity!

ClickUp is the solution for modern offices to hit their goals and optimize their workday. With drag-and-drop functionality and hundreds of prebuilt templates for any use case, teams have the flexibility to manage small to complex projects on their time, their way. 

Start a free ClickUp Workspace today!

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• Best Free Task Management Software

Best Free Task Management Software Of 2024

Updated: Mar 27, 2024, 7:58pm

Whether you’re a freelancer, startup or established business, task management software can be an invaluable resource. You may use it to define objectives, assign duties and measure progress for a variety of tasks. As long as you choose the right software for your unique workflow and needs, you can meet all your goals, on time and on budget.

Fortunately, there are many free options available so you don’t have to pay an arm and a leg to take advantage of a task management software. Below is our list of the best free task management software so you can evaluate your options and hone in on the right one for your needs.

• Best Project Management Software
• Best Construction Project Management Software
• Best Project Portfolio Management Software
• Best Gantt Chart Software
• Best Task Management Software
• Best Kanban Software

The Best Free Task Management Software of 2024

Why you can trust forbes advisor small business, forbes advisor ratings, what is task management software, benefits of task management software, how to choose the best task management software, methodology, frequently asked questions (faqs), next up in business.

Featured Partners

From $8 monthly per user

Zoom, LinkedIn, Adobe, Salesforce and more

On monday.com's Website

Yes, for one user and two editors

$7 per user per month

Google Drive, Slack, Tableau, Miro, Zapier and more

On Smartsheet's Website

Yes, for unlimited members

$7 per month

Slack, Microsoft Outlook, HubSpot, Salesforce, Timely, Google Drive and more

On ClickUp's Website

• Notion : Best for versatility
• ClickUp : Best for customization
• Teamwork.com : Best for consultants and agencies
• Jira : Best for agile teams
• Airtable : Best for advanced project management features
• Smartsheet : Best for reporting
• Todoist : Best for solopreneurs and small teams
• Trello : Best for automation
• Asana : Best for templates
• TeamGantt : Best for large teams with multiple projects

The Forbes Advisor Small Business team is committed to bringing you unbiased rankings and information with full editorial independence. We use product data, strategic methodologies and expert insights to inform all of our content to guide you in making the best decisions for your business journey.

To find the best free task management software, we considered 16 of the leading providers in the space that offer “forever free” plans which were then evaluated across six key categories and 52 different metrics. Our ratings consider factors such as transparent pricing, the variety of task management methodologies available, compatibility with third-party integrations, storage limits and ease of access to support channels. All ratings are determined solely by our editorial team.

Best for Versatility

Starting Price

Free; $8 monthly per user

(billed annually)

Standout Features

Shared team calendar, document storage, file sharing

Notion is an organization and productivity tool that unites project management, note-taking and to-do list features. It comes with a simple interface that makes it easy for freelancers, startups and smaller teams to collaborate on multiple tasks and projects.

You can prioritize and schedule tasks with Kanban boards , calendars, task lists and sprint organizers. There’s also a shared team calendar that shows an overview of ongoing and one-off tasks, making it ideal for long-term project schedules.

We can’t forget the file uploading and sharing system you can use to share a variety of resources with your team. In addition, all Notion tasks have a comment feature you can use to discuss progress, issues and other relevant information with all the parties involved.

Learn more:  Read our full Notion review .

Who should use it:

If you’re in the market for a task management software that offers a lot of versatility and collaboration features, Notion is worth considering.

• Versatile tool that can be used for taking notes, writing articles, managing projects and more
• Multiple tools views for project management: Kanban boards, calendars, task lists and sprint organizers
• Integrates with many tools and services, including Trello, Evernote, Slack and Google Drive
• No reporting or budgeting features
• No Gantt charts

Best for Customization

Free; $7 monthly per user

N/A (free plan available)

Mind maps, automation, customizable reporting

With ClickUp, your team can collaborate, organize and track projects in one, user-friendly interface. To ensure optimal flexibility, it offers many task views, including list, Gantt and timeline views and the ability to customize tasks, categories, comments and more to meet your unique needs. Plus, you can build a custom dashboard that will give you a high-level overview of a project.

You may also take advantage of automation capabilities that can activate movements based on triggers. Additionally, ClickUp makes it a breeze to create and customize reports. You’ll be able to quickly determine what projects are in progress, which tasks have been completed and what deadlines have been missed.

Learn more: Read our full ClickUp review

If you’d like the freedom to customize your workflows to accommodate your unique team and goals, ClickUp may make sense.

• Intuitive drag-and-drop interface
• 15-plus views such as list view, board view, Gantt view and mind map view
• Robust mobile app
• May require a learning curve
• Advanced time tracking is only included in higher-level packages

Best for Consultants and Agencies

Teamwork.com.

Free; $5.99 monthly per user

(billed annually, three user minimum)

Yes, 30 days

Milestone tracking, Kanban boards with automation, task dependencies

Teamwork.com is a user-friendly, cloud-based platform that can help you effectively manage your projects, sub-tasks and teams. Thanks to features including custom branding, unlimited collaborator access and billable time tracking, it’s a great option if you’re a consultant or agency with multiple clients.

You can use its premade templates or create your own for tasks, projects and more. In addition, you may add milestones to tasks so that you and your team members understand how to achieve your goals. Other noteworthy perks include Kanban boards with automation features, expense tracking and invoice creation.

Learn more: Read our full Teamwork.com review .

If you’re a consultant or agency who would like to streamline your processes and improve productivity, Teamwork.com should be on your radar.

• Easy interface that doesn’t require a learning curve
• Simple automation tools
• Built-in time tracking, budget tracking and invoice calculations
• Limited reporting and documentation
• Task changes can take some time before becoming visible

Best for Agile Teams

Free; $8.15 monthly per user

Roadmaps, bug-tracking, Scrum and Kanban boards

Developed by Atlassian, Jira is a project management software for Agile teams. While it was initially intended to be a bug-tracking solution, it has evolved to help project managers plan, assign, track and review projects in real time.

Jira has two tracking boards to ensure you meet your project goals. Scrum is ideal if you’d like to set deadlines and track progress. Kanban makes more sense if you’re looking for a visually compelling way to look at your projects and tasks.

In addition, Jira features Roadmaps, which key stakeholders can use to get a big-picture view of a project. It’s essentially a visual summary that outlines the timelines, priorities and goals of a project. Roadmaps can help ensure each project is on track and resources are being used wisely.

Learn more: Read our full Jira review .

Who should use it: 

If you believe in the Agile approach to project management, Jira can be a solid pick.

• Focus on Agile project management with Scrum and Kanban boards
• Fully customizable templates for a variety of project types
• Several reports, such as velocity charts, burndown charts and sprint reports
• May be difficult to use for nontechnical users
• No timeline views

Best for Advanced Project Management Features

Free; $20 monthly per seat

Yes, 14 days

Spreadsheet-style interface, gallery task views, Interface Designer

Airtable is a task management software that functions as a real-time database. Your team can use it to create, manage and share databases in an aesthetically pleasing way. Since Airtable offers a variety of views, including list, timeline, gallery, Kanban, Gantt and calendar views, you can choose how you’d like to filter, sort and group critical information.

The tool also has role assignment features, including Owner/Creator, Editor, Commenter and Read-Only. These features give you control over what certain team members can and cannot do within a workspace. You’ll be able to keep your data secure and accurate while also supporting a collaborative environment.

Learn more: Read our full Airtable review.

If you’re seeking advanced project management features, such as Interface Designer, role assignments and unique views that you might not find elsewhere, Airtable may be worthwhile. 

• Interface Designer that allows you to create custom interfaces without any coding skills
• Milestone tracking via Gantt views so you can keep tabs on important dates and deadlines
• Various role assignment capabilities
• May be overwhelming due to the long list of features
• Can get pricey if you need to scale

Best for Reporting

Gantt charts, advanced reports, robust automation

You can think of Smartsheet as an “upgraded Excel.” It’s a spreadsheet-like software with a clean interface that can allow you to add and assign tasks, set due dates, track progress and receive notifications in real time. Where Smartsheet really shines, however, is its powerful reporting and analytics capabilities.

With the Reports feature, you can consolidate crucial data from multiple sheets into a single overview. Once you’re satisfied with a report, you may share it with others or export it to Excel, Google Sheets or PDF. Since Smartsheet’s reports are bidirectional, any changes that are made to them get updated in real time so you never have to worry about outdated information.

It’s important to note that plans can be quite restrictive on the number of users. The free plan is only usable by one person, plus two editors. The Pro plan only allows up to 10 users. Upgrading to the Business plan allows for unlimited users, but requires a minimum of three users making it at least $75 per month.

Learn more: Read our full Smartsheet review .

If reporting and analytics are of utmost importance to you and your team, Smartsheet can be a good fit, especially if you’re familiar with Excel and Google Sheets.

• Drag-and-drop automation builder that makes it easy to set up automations
• Advanced reporting so you can consolidate data and information from multiple sheets
• Impressive security features, such as two-factor authentication and AES 256-bit at-rest encryption
• Comes with a steep learning curve
• Autosave only takes place at intervals, not continuously

Best for Solopreneurs and Small Teams

Free; $4 monthly per user

Filters, reminders, dependencies

Todoist is a project management tool that offers a number of features to help you manage tasks more efficiently. The projects feature can come in handy if you’d like to differentiate certain tasks. You can color-code your projects and organize your tasks in a hierarchical structure.

You’ll find it easy to create tasks, which are individual items on your to-do list. Each task can include a due date, label and priority level. You may view your tasks in a list or Kanban board view. Also, since there’s a filter feature, you can organize your tasks based on specific criteria. Additionally, you may set task reminders so that you’re always on track.

Paid personal plans start at $4 per month, but don’t include the features most teams would need in order to thrive. Todoist is a beta testing team workspaces that cost $6 monthly per user and provide admin roles, task reminders, and other important collaboration features.

Learn more: Read our full Todoist review .

If you’re a solopreneur or manage a small team, Todoist can be a great tool for your project management and task management needs.

• User-friendly interface and mobile app
• Filters to view tasks based on projects, assignees and due dates
• Notifications and alerts for real-time progress updates
• Need a template to use budgeting features
• Could benefit from more integration options

Best for Automation

Free; $5 monthly per user

Butler automation bot, highly rated mobile app

Trello is a simple, kanban-style task management tool that anyone on your team can learn quickly, regardless of their technical experience. Despite its intuitive interface, it offers exceptional automation capabilities. There’s an automation bot called Butler, which can help you set up rule-based triggers. Once you answer a few questions, Butler will configure the automation on your behalf.

Also, the platform can create automatic reports based on task status and send auto-generated emails to applicable team members. The free plan is a great option, even if you have many team members as it supports unlimited users, tasks, and integrations.

Learn more: Read our full Trello review .

If you’re looking for a basic task management software that can easily automate your processes, Trello can be a good fit.

• Free plan with unlimited users, tasks, and integrations
• Variety of collaboration options, like comments, document sharing, and notifications
• Power-ups, which can allow you to integrate other tools like Zoom and Slack
• Limited project views compared to other solutions
• Too basic for complex projects

Best for Templates

Free; $10.99 monthly per user

Premade templates, report dashboards

Asana is a task management software with an intuitive interface and no shortage of integrations. The free plan comes with unlimited projects, tasks, and comments. You can create, schedule, and prioritize tasks in a variety of formats, such as Gantt charts, kanban boards, and task lists. The shared team calendar can give you a long-term view of your projects and where everything stands.

Since there are many pre-made templates to accommodate different use cases, such as meeting agendas, employee onboarding, and product roadmaps, you can get started right away without much planning and effort. We can’t forget the report dashboards, which provide useful insights on things like budget projections and task completion over time.

Learn more: Read our full Asana review .

If you want to get your projects up and running in no time via premade templates, Asana is a solid choice.

• Modern design with different views
• Easy to create project status reports
• Integrations with more than 100 tools, like Google and Salesforces
• Free plan only supports 15 team members and 1,000 tasks
• No budgeting or invoicing features

Best for Large Teams With Multiple Projects

Free; $49 monthly per manager

Shared team calendar, time tracking, multiple project view

TeamGantt is a task management tool that offers more than just Gantt charts. It comes in a drag-and-drop format and allows you to easily switch from Gantt chart, Kanban board and calendar view so you can choose how to manage your workflow. Plus you can look at multiple projects on the same screen and truly understand how you’re using your resources and whether there are any conflicts that require a resolution.

When it comes to collaboration, TeamGantt excels as users can make comments on individual tasks or use the conversation inbox, which tracks comments and mentions. In addition, this tool offers a variety of pre-made templates for initiatives such as marketing and project management so you can hit the ground running in no time.

Learn more: Read our full TeamGantt review .

If you manage a larger team with multiple projects and many moving parts, TeamGantt can come to the rescue.

• Inbox feature to track comments and mentions
• Shared team calendar that displays tasks like a timeline over multiple days
• Simple reporting with Project Health and Workload reports
• Limited integrations

Task management software is a digital tool that helps individuals and teams manage their tasks. While every solution is unique, most allow you to organize, prioritize and assign tasks so you can complete your projects on time. You can often show dependencies between tasks to help ensure a smooth project. This type of software is a good alternative to paper to-do lists and basic spreadsheets.

The most noteworthy advantages of task management software include:

• Enhanced productivity: With task management software, you can help team members prioritize tasks and stay on top of what needs to be done. This may boost your productivity levels and allow your team to accomplish more than you ever thought possible.
• Streamlined workflow: Task management software is designed to organize all of the tasks in a project. By doing so, you can streamline your workflow and uncover any inefficiencies and bottlenecks that may exist.
• Effective collaboration: The key to successful projects is collaboration. Task management software brings together everyone involved in a project and clarifies what tasks they’re responsible for and when they need to complete them by.
• Easier resource allocation: Unless you’re a freelancer, solopreneur or one-person show, it’s important to make the most of your resources. Task management software can allow you to do just that.
• Improved remote work: These days, many individuals and teams are working remotely. With a high-quality task management tool, you can ensure your remote team works well together so nothing falls through the cracks.

As you shop around, you’ll find that task management software varies greatly. That’s why it’s a good idea to compare all your options and weigh the pros and cons of each one. Here are several factors you should consider as you look for the right solution for your unique needs.

Essential Features

• Task creation: This is a basic tool that every task management software must include. You should be able to create and assign tasks. Ideally, you’d be able to add photos, videos, documents and links to them as well.
• Collaboration tools: Built-in collaboration tools are a necessity so that everyone stays on the same page. Some of these tools might include commenting, instant messaging and discussion boards.
• Visualization: Many individuals and teams find it easier to visualize tasks, making visualization tools essential. Kanban boards and Gantt charts are two examples of common visualization features.
• Reporting: It can be tedious and time-consuming to create reports. Therefore, software with reporting features can be very useful. Some software will allow you to create your own reports by inserting and copying various data while other types of software offer templates and automated reporting.
• Notifications: Also known as alerts, notifications can keep everyone in the loop. They may remind all stakeholders about upcoming tasks and responsibilities.
• Time tracking: Depending on the nature of your work, it might be important to track the amount of time spent on certain tasks. Time tracking is particularly useful if you have different clients or have an agency business model.
• Integrations: There’s a good chance you rely on other types of software to operate smoothly. Ideally, the task management tool you choose will integrate with it and allow for a streamlined workflow.

Task management software should come with different views you can use to keep track of your tasks. Different views will support various project needs and methodologies. Some examples of common views include timeline views, table views, calendar views, card views, Kanban board views and Gantt chart views.

If you use the Agile project management methodology, for example, Kanban board views are likely the most important as they can allow you to understand the relationships between them. On the other hand, if you tend to work with numbers or update a lot of information as you complete tasks, table views are your best bet.

Ease of Use

At the end of the day, the goal of task management software is to help you and your team complete tasks efficiently. If you find a great tool but it’s only designed for developers or other technical users, it may become useless. It’s crucial to ensure the software you choose is easy to use for everyone on your team. If it requires a steep learning curve, team members may be discouraged and avoid using it. Fortunately, many solutions come with free trials so you can find out how easy a software is to use before you commit to it.

Customer Support

Task management software is a long-term investment, even if you go with a free version. At some point in time, you’re bound to have questions or concerns about the tool you choose. For this reason, excellent customer support is key. Read reviews from current and former customers to get a better idea of how the software handles user inquiries and complaints.

Also, find out how you can reach out to the company if you need to. Depending on the software, you may be able to contact them via email, phone or live chat. Some solutions also have tutorials, robust FAQ pages and self-serve resource libraries to help you out.

To hone in on the best free task management software, Forbes Advisor researched the top providers in the space and narrowed it down to the ten on this list. We analyzed these across six primary categories and prioritized the solutions with the best features for entrepreneurs and small business owners. Here’s a look at these categories:

• Project management features (20%):   Our team prioritized a variety of key project management features, including dynamic gantt charts, unlimited tasks, calendar view, reporting and dashboards.
• Organizing features (23%): We gave bonus points to software with organizing features like resource management, milestone tracking, in-app chat, expense tracking, billing and invoicing, and unlimited access for guests and clients.
• Technical features (27%): A few of the vital technical features we looked for include third-party integrations, customizable templates, and proofing.
• Value (12%): Pricing was important even though we looked for the best free task management software. Our goal was to choose tools that had the most robust free plans as well as affordable price points on higher-level plans.
• Service and support (8%): Solutions with service and support options like live chat, phone support, email support, a community form, and self-serve knowledge base were ranked higher on our list.
• Expert score (10%): In addition, we considered our own experience with the software. Our team gave the highest expert scores to the tools that we thought were a good value, easy to use and ideal for small businesses.

What is the purpose of task management software?

Task management software is used by individuals and teams to manage work, define priorities, and deliver tasks on time. It can also help set milestones and goals that improve productivity.

Is free task management software good?

You don’t have to pay an arm and a leg to take advantage of task management software. If you’re a solopreneur or startup, you may find that a free option meets all your needs. You can always upgrade to a paid plan down the road.

What is the best task management software for me?

The best task management software depends on your unique business model, goals, and priorities. If you have a large team and manage many projects, TeamGantt may be a good choice. On the flip side, if you’re a solopreneur, Todoist is likely a better option.

What is the best task management software for small businesses?

Companies should choose the best task management software based on their needs and budget. However, notion is a very popular task management software among small businesses for its breadth of features, price and versatility.

• Top Asana Alternatives
• Best Scheduling Apps
• monday.com Review: Features, Pros & Cons
• Asana Review : Features, Pricing & More
• Trello Review : Features, Pricing & More
• Monday Vs Clickup

Anna Baluch is a freelance writer from Cleveland, Ohio. She enjoys writing about a variety of health and personal finance topics. When she's away from her laptop, she can be found working out, trying new restaurants, and spending time with her family. Connect to her on LinkedIn.

20 Best Free Task Management Software In 2024

Our reviewers evaluate software independently. Clicks may earn a commission, which supports testing. Learn how we stay transparent & our review methodology.

As a project manager, I've meticulously reviewed, compared, and tested various free task management software to shortlist the most efficient tools that enhance team collaboration and streamline project workflows.

10 Best Free Task Management Software Shortlist

Here's my pick of the 10 best software from the 20 tools reviewed.

• 1. Runrun.it — Best for team performance tracking
• 2. Freedcamp — Best for unlimited users/projects
• 3. Todoist — Best for simple to-do lists
• 4. Asana — Best for task prioritization
• 5. Taskworld — Best for visual task boards
• 6. Notion — Best for integrated notes & tasks
• 7. Trello — Best for visual project tracking
• 8. WorkFlowy — Best for outline-based planning
• 9. monday.com — Best for workflow automation
• 10. ClickUp — Best for custom task views

Get free help from our project management software advisors to find your match.

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Choosing a free task management software can be daunting. You're looking for a way to streamline your workflow and keep your team on track, but the sheer number of options can be overwhelming. I understand this unique challenge. As someone who has spent years managing digital projects, I've used a variety of productivity tools and know what works. Let me simplify the process for you. Here are my picks for the best free task management software.

Why Trust My Free Task Management Software Reviews

I’ve been testing and reviewing free task management software since 2012. As project manager myself, I know how critical and difficult it is to make the right decision when selecting software. 

We invest in deep research to help our audience make better software purchasing decisions. We’ve tested more than 2,000 tools for different project management use cases and written over 1,000 comprehensive software reviews. Learn how we stay transparent & our software review methodology .

Need expert help selecting the right tool?

With one-on-one help, we guide you to your top software options. Narrow down your software search & make a confident choice.

How To Choose Free Task Management Software

As you work through your own unique software selection process, keep the following points in mind:

• Feature Set: Ensure the software has the necessary features to meet your project management needs. Free task management software often comes with a basic set of features, but you need to verify if it includes task assignment, due dates, and progress tracking. For instance, if you're managing a small team, you might need a Kanban board feature to visualize workflow, which is a common pain point for teams needing to see the status of tasks at a glance.
• User-Friendly Interface: The software should be easy to use and navigate. A complicated interface can be a significant barrier for teams, especially if members are not tech-savvy. A user-friendly interface is crucial for quick adoption and to minimize the learning curve, addressing the pain point of wasting time on complex software training.
• Scalability: Consider if the software can grow with your business. Even though you are starting with a free version, it's essential to know if the software offers paid upgrades to accommodate more users or projects as your needs expand. This is particularly relevant for startups and small businesses that anticipate growth and would require a seamless transition to more robust features.
• Integration Capabilities: Check if the software can integrate with other tools you use. Integration capabilities are a significant consideration for businesses that rely on a suite of tools for operations, as it solves the pain point of having disconnected systems that do not communicate with each other, leading to inefficiencies.
• Support and Community: Look into the type of support and resources available. Free software may not come with dedicated support, so it's important to have access to a user community or a knowledge base to solve common issues. This is especially relevant for organizations that do not have an in-house IT support team and rely on community-driven solutions and documentation.

Hub Planner

Overviews Of The 10 Best Free Task Management Software Reviews

Here are my detailed thoughts on each software on this list, including what they do best and where they struggle.

Best for team performance tracking

• 14-day free trial + free plan
• Pricing upon request

Runrun.it is a tool designed to optimize team management and productivity by tracking work performance comprehensively. As a project management software, it helps organizations align their tasks, projects, and communications within a single platform.

Why I Picked Runrun.it: I chose Runrun.it for its robust set of features that prioritize transparency and efficiency in team management, distinguishing it from other project management tools. It stands out due to its specific focus on performance tracking, which is essential for teams looking to improve productivity and accountability. 

Standout features & integrations:

Runrun.it’s standout features include automatic time tracking, which eliminates the need for manual timesheet entries and provides precise control over project timing and budgeting. The dashboard offers a real-time view of all tasks and projects, highlighting priorities and deadlines, which facilitates better task management.

Runrun.it integrates with tools such as Slack, Google Calendar, Google Drive, Dropbox, Box, Trello, Jira, Zendesk, Salesforce, and GitHub, and more, enhancing its project management, communication, and development.

What’s free: Up to 5 users and 20 boards.

• Check out Runrun.it on their website

Pros and cons

• Customizable dashboards allow for personalized setups that cater to specific project needs and user preferences
• Detailed analytics provide insights into team performance, helping identify productivity bottlenecks
• Comprehensive time tracking that automates timesheet processes and enhances accuracy in project management
• Limited integrations compared to some competitors, which might require additional tools or manual bridging for certain functionalities
• Annual billing can be a significant upfront cost, particularly for smaller organizations
• Requires a minimum of five users, which may not be ideal for very small teams or individual users

Best for unlimited users/projects

• 14-day free trial
• From $1.49/user/month (billed annually) + free plan available

Freedcamp is a versatile project management platform. It excels in accommodating an unlimited number of users and projects at no extra cost.

Why I Picked Freedcamp: I selected Freedcamp for inclusion due to its unique offering of unlimited users and projects, distinguishing it from other task management software. It's particularly well-suited for businesses that anticipate growth, as it eliminates the need to upgrade to more expensive plans or switch platforms as the number of users or projects increases.

Standout Features & Integrations:

Freedcamp’s standout features include task lists, subtasks, Gantt charts, Kanban boards, a calendar view, issue tracker, time tracking, and invoicing. 

Freedcamp integrates with tools such as Google Drive, Dropbox, OneDrive, Zapier, Google Calendar, Outlook Calendar, Apple, Calendar, Toggl, Clockify, Slack, and more, enhancing its utility across various workflows and teams. 

What’s free: Unlimited Projects, tasks, storage, and users. Some feature limitations. 

• Check out Freedcamp on their website
• Flexible integrations with other tools
• Comprehensive set of project management features
• No limits on users or projects
• Interface may have a learning curve for new users
• Monthly billing option is more expensive
• Advanced features locked behind higher-tier plans

Best for simple to-do lists

• 30-day free trial
• From $4/user/month (billed annually) + free plan available

Todoist simplifies task management with its straightforward to-do lists. It's best for effortlessly organizing daily tasks and personal projects.

Why I Picked Todoist: I selected Todoist for the list because of its focus on simplifying task management. It stands out for its ease of use and minimalistic design, which is ideal for individuals who need a no-frills solution for managing their to-dos. I determined Todoist is best for simple to-do lists due to its core functionality that allows users to quickly capture and organize tasks, making it a practical choice for personal productivity.

Todoist’s standout features include task scheduling, recurring due dates, and priority levels. It also provides a satisfying sense of accomplishment with its visual progress tracking. 

Todoist integrates with tools such as Google Drive, Slack, Zapier, Dropbox, Amazon Alexa, and Gmail, among others, making Todoist a versatile tool that fits into various workflows.

What’s free: Up to 5 projects.

• Check out Todoist on their website
• Broad range of integrations
• Effective task prioritization system
• Simple and clean interface
• Pro and Business features come at a cost
• No time tracking without third-party integrations
• Basic functionality in the free tier

Best for task prioritization

• From $10.99/user/month (billed annually) + free plan available

Asana is a digital project management tool designed to improve team collaboration and work management. It is particularly effective for task prioritization, ensuring important tasks are addressed promptly.

Why I Picked Asana: I selected Asana for its exceptional ability to help teams prioritize and manage tasks efficiently, distinguishing it from other task management software. Asana is best for task prioritization due to its intuitive design that allows for easy sorting and prioritizing of tasks, which is crucial for teams to meet their most pressing deadlines and objectives.

Asana’s standout features include task and project creation, timeline views, workload management, and automation rules. These tools help teams plan and execute projects with clarity and precision. 

Asana integrates with tools such as Slack, Google Calendar, Dropbox, GitHub, Salesforce, Microsoft Teams, Zapier, and more, facilitating a connected workflow.

What’s free: Unlimited tasks and up to 10 collaborators. 

• Check out Asana on their website
• Read my in-depth review of Asana
• Advanced features for project planning and tracking
• Extensive integration options with other tools
• Intuitive interface for task prioritization
• Some learning curve for new users to fully utilize all features
• Can be expensive for larger teams or advanced needs
• Premium features require a paid subscription

Best for visual task boards

• 14-day free trial + free plan available
• From $8/user/month

Taskworld is a project management tool that streamlines tasks with visual boards. It's recognized for its visual task boards, which enhance project management and tracking.

Why I Picked Taskworld: I selected Taskworld for its emphasis on visual organization, which is crucial for maintaining oversight of complex projects. It is best for visual task boards as it provides a clear, visual layout that helps teams visualize workflows and stay on top of their tasks.

Taskworld's standout features include visual task boards, project timelines, and advanced analytics, which are essential for managing tasks efficiently. 

Taskworld integrates with tools such as Google Calendar, Google Drive, Dropbox, Box, Outlook, Slack, Zapier, built-in chat, file management, and more, enhancing team collaboration.

What’s free: 1 user, unlimited active projects.

• Check out Taskworld on their website
• Advanced analytics for monitoring project performance
• Built-in chat for streamlined team communication
• Intuitive visual task boards for easy project tracking
• Additional cost for more advanced features
• The starting price may be higher than some competitors
• Annual billing may not be preferred by all users

Best for integrated notes & tasks

• Free plan available
• From $8/user/month (billed annually)

Notion is an all-in-one workspace for note-taking, task management, and collaboration. It excels in integrating notes and tasks, allowing users to seamlessly switch between them within a single platform.

Why I Picked Notion: I selected Notion for its exceptional ability to merge note-taking and task management into one cohesive system. This dual functionality distinguishes Notion from other task management software. I determined it to be best for integrated notes & tasks because it provides a versatile environment where users can manage their tasks while simultaneously accessing their notes, creating a highly efficient workflow.

Notion’s standout features include its robust note-taking capabilities, customizable task management system, and the flexibility to create a personalized workspace. Users can leverage templates, databases, and various content blocks to tailor their experience.

Notion integrates with tools such as Google Calendar, Slack, Trello, Google Drive, GitHub, Figma, Asana, Jira, Twitter, Typeform, and more, enhancing its functionality and allowing for a more connected workflow.

What’s free: Up to 10 collaborators. 

• Check out Notion on their website
• Flexible content blocks for various types of data
• Customizable workspace with templates and databases
• Integrated environment for notes and tasks
• Lack of a detailed list of native integrations
• Potential complexity due to extensive customization options
• Higher cost for monthly billing compared to annual

Best for visual project tracking

• From $5/user/month (billed annually)

Trello is a collaborative tool that organizes projects into boards. It is best for visual project tracking because it provides a clear, visual overview of tasks with its card-based boards that are easy to manage and update.

Why I Picked Trello: I selected Trello for its distinctive visual approach to task management, which sets it apart from other tools that may not offer such a clear visual representation. Trello is best for visual project tracking as it allows teams to see the progress of tasks in a highly intuitive, visual format that simplifies complex projects into manageable boards and cards.

Trello’s standout features include customizable boards, lists, and cards which are perfect for organizing and prioritizing projects in a flexible way. It also offers built-in automation with Butler, which can help reduce the number of tedious tasks.

Trello integrates with tools such as Slack, Google Drive, Dropbox, Box, Evernote, OneDrive, Salesforce, and more, enhancing its functionality and allowing for a more connected workflow.

What’s free: Unlimited card, up to 10 boards.

• Check out Trello on their website
• Built-in automation with Butler
• Customizable boards, lists, and cards
• Visual and intuitive interface
• Some integrations require a separate subscription
• Can become cluttered with too many cards or boards
• Advanced features require paid plans

Best for outline-based planning

• starts from $4.99/user/month (billed annually).

Workflowy is a tool that simplifies life's complexities through an outline-based interface. It excels in outline-based planning with its unique ability to create nested lists that can expand and collapse, allowing for detailed organization of tasks and ideas.

Why I Picked Workflowy: I selected Workflowy as it is best for its distinctive outline-based system, which offers a stark contrast to the typical board or list views found in other task management software. This feature is particularly effective for breaking down complex projects into smaller, more manageable components, making it the best choice for users who prefer structured planning and organization.

Workflowy’s standout features include its infinitely nested lists, which provide a simple yet powerful way to manage tasks and notes. The tool also supports tagging, searching, and zooming in on list items, which enhances task management. 

Workflowy integrates with tools such as Slack, Google Calendar, Trello, GitHub, Evernote, Asana, Zapier,  IFTTT (If This Then That), Dropbox, Google Drive, and more, enhancing its outlining and note-taking capabilities, focusing on simplicity and efficiency.

What’s free: 250 monthly bullet limit (increases if you invite friends to the platform).

• Check out WorkFlowy on their website
• Cross-platform availability for access on various devices
• Simple interface that's easy to use
• Infinitely nested lists for detailed organization
• Lack of detailed integration list on the website
• May not be suitable for visual project management preferences
• Limited functionality in the free version

Best for workflow automation

• From $8/user/month (billed annually, min 3 seats)

Monday.com is a versatile project management tool that centralizes tasks, workflows, and communications to streamline project execution and team collaboration. It serves as an intuitive platform that adapts to varying project needs and scales, ideal for managing any project size.

Why I Picked Monday.com: I selected Monday.com for its customizable nature and user-friendly interface, making it accessible for both novice and experienced users. I believe it is best for workflow automation because it reduces the manual effort typically involved in project management through automated triggers, notifications, and actions, which enhances overall efficiency and consistency across tasks.

Monday.com’s standout features include a customizable workflow setup that allows users to automate repetitive tasks and configure notifications to streamline day-to-day operations. 

Monday.com integrates with tools such as Slack, Google Drive, Dropbox, Microsoft Excel, Outlook, Microsoft Teams, Zoom, Adobe Creative Cloud, Salesforce, Jira, and more, enhancing its capability to facilitate an interconnected work environment where communication and data sharing are centralized, improving workflow efficiency.

What’s free: Up to 2 collaborators. 

• Check out monday.com on their website
• Read my in-depth review of monday.com
• Explore best alternatives to monday.com
• Comprehensive integration options that support a wide array of other tools and services
• High customization allows for the adaptation of features to fit specific project requirements and user preferences
• Extensive automation capabilities that reduce the need for manual input and increase efficiency
• Dependency on integrations might complicate setup and management without technical proficiency
• Complexity of features can be overwhelming for new users without proper training
• High starting price point, especially for small teams or startups

Best for custom task views

• Freemium plan available
• From $7/user/month

ClickUp is a comprehensive task management and productivity tool. It stands out as the best for custom task views due to its wide array of customizable options that cater to different work preferences and requirements.

Why I Picked ClickUp: I chose ClickUp for its ability to provide custom task views allowing users to tailor their experience to their specific needs, distinguishing it from other task management software. I believe ClickUp is best for custom task views because it offers over 15 different ways to view tasks.

ClickUp's standout features include task management with customizable tasks, docs for creating and connecting documents to tasks, goals for tracking work against strategy, whiteboards for visual collaboration, dashboards for real-time reporting, and chat for team collaboration.

ClickUp integrates with tools such as Slack, Google Calendar, Dropbox, GitHub, GitLab, Evernote, Zoom, Time Doctor, Toggl, Outlook, Microsoft Teams, and more, ensuring that every team can work in the way that suits them best.

What’s free: Unlimited tasks, unlimited collaborators. Some feature limitations.  

• Check out ClickUp on their website
• Read my in-depth review of ClickUp
• Explore best alternatives to ClickUp
• Comprehensive features including docs, goals, and real-time chat
• Integration with over 1,000 other tools
• Customizable task views for different work preferences
• Some users may find the array of features overwhelming
• The free plan has limited storage capacity

Best Free Task Management Software Reviews Summary

Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

Other Free Task Management Software To Consider

Below is a list of additional free task management software that I shortlisted, but did not make it to the top list. Definitely worth checking them out.

• MeisterTask
• Amazing Marvin

Selection Criteria For Free Task Management Software

Selecting free task management software requires a careful analysis of functionality and the ability to meet specific use cases that are crucial for users. The criteria for choosing such software should align with the buyer's needs, addressing common pain points and ensuring the software is fit for its intended purpose. In my experience, both trying and researching these tools, I've identified key features that are essential for effective task management.

Core Functionality: 25% of Total Weighting Score

• Task assignment and tracking
• Deadline and milestone setting
• Collaboration and communication tools
• File sharing and document management
• Integration with other productivity software

Additional Standout Features: 25% of Total Weighting Score

• Innovative project visualization options, such as kanban boards or Gantt charts
• Unique automation features to streamline repetitive tasks
• Advanced reporting capabilities for better project insights
• Customizable workflows to adapt to various project types
• Mobile app availability for on-the-go task management

Usability: 10% of Total Weighting Score

• Intuitive navigation and user interface
• Balance between feature richness and simplicity
• Aesthetic design that enhances user engagement
• Responsive design for various device types

Onboarding: 10% of Total Weighting Score

• Comprehensive knowledge bases and FAQs
• Step-by-step interactive tutorials
• Availability of pre-made project templates
• Access to customer service via live chat or email for immediate assistance

Customer Support: 10% of Total Weighting Score

• Responsiveness and availability of support channels
• Quality of technical assistance provided
• Community forums for peer-to-peer support
• Regular updates and maintenance communication

Value For Money: 10% of Total Weighting Score

• Comparison of feature set against other free offerings
• Assessment of any hidden costs or limitations
• Evaluation of upgrade paths for future scaling
• Consideration of the long-term sustainability of the software provider

Customer Reviews: 10% of Total Weighting Score

• Overall satisfaction ratings
• Frequency of positive versus negative feedback
• Specific mentions of reliability and performance
• User testimonials on ease of use and customer service quality

In assessing these criteria, I ensure that the selected task management software not only provides the fundamental capabilities expected by all users but also stands out with additional features that can bring significant efficiency gains. 

Trends For Free Task Management Software In 2024

The landscape of free task management software is evolving rapidly. Here are the pivotal trends shaping its future.

• Integration with AI and Machine Learning: Artificial intelligence and machine learning are being increasingly integrated into free task management tools. This trend is enhancing predictive analytics and task automation, making project management more efficient. The ability to learn from user behavior and predict project bottlenecks is a significant leap forward.
• Cross-Platform Accessibility: Free task management software is focusing on seamless cross-platform use. Users can now synchronize tasks across devices and platforms with minimal friction. This ubiquity ensures that project management is more flexible and accessible than ever before.
• Enhanced Security Features: As cybersecurity threats grow, free task management software is bolstering its security protocols. End-to-end encryption and two-factor authentication are becoming standard features. This trend is crucial for maintaining user trust and protecting sensitive project data.
• Real-Time Collaboration Tools: Real-time collaboration is becoming a staple in free task management software. These tools now offer live editing, chat functions, and instant notifications. This trend fosters a more dynamic and immediate teamwork environment, regardless of participants' locations.
• Customization and Personalization: Customization options are becoming more sophisticated in free task management software. Users can tailor their interfaces, workflows, and notifications to their preferences. This personalization enhances user experience and productivity by aligning the software with individual work styles.

These trends are making free task management software more intelligent, secure, and user-centric.

What Is Free Task Management Software?

Free task management software is a digital tool designed to assist individuals and teams in organizing, tracking, and completing tasks. It is utilized by a wide range of users, from freelancers to small businesses, who need to manage their work without incurring costs. The software serves to streamline task delegation, enhance accountability, and improve overall productivity.

Components of free task management software include task lists, calendars, and notification systems. These elements work together to provide a clear overview of tasks, deadlines, and progress, facilitating better planning and coordination among team members.

Features Of Free Task Management Software

When embarking on the journey to enhance productivity and streamline workflows, free task management software can be a game-changer for individuals and teams alike. Here are some of the most pivotal features to consider when selecting a free task management software.

• Task Prioritization: This allows users to rank tasks in order of importance. Understanding which tasks require immediate attention ensures that critical deadlines are met and resources are allocated effectively.
• Collaboration Tools: These features enable team members to work together seamlessly. They are essential for maintaining clear communication and ensuring that everyone is on the same page, which is vital for the success of any project.
• Time Tracking: This functionality records the amount of time spent on tasks. It is crucial for assessing productivity and helps in planning future projects with better accuracy.
• Mobile Access: Having access to the software via mobile devices ensures that you can stay updated on tasks anytime, anywhere. This flexibility is important for keeping the momentum going, even when away from the desk.
• File Sharing: This allows users to upload and share documents directly within the software. It streamlines the process of distributing information and ensures that all team members have access to the necessary files.
• Calendar Integration: This feature syncs with personal or team calendars. It helps in visualizing deadlines and planning ahead, which is key to managing time and resources efficiently.
• Automated Notifications: These alerts keep users informed about upcoming deadlines or changes. Staying informed helps prevent tasks from falling through the cracks.
• Customizable Workflows: The ability to tailor the software to fit specific project needs. Customization ensures that the tool adapts to the project, rather than the project adapting to the tool.
• Reporting Tools: These provide insights into the progress of tasks and projects. They are important for tracking performance and making data-driven decisions.
• User-Friendly Interface: An intuitive design makes it easy to navigate the software. A user-friendly interface is essential for ensuring that all team members can utilize the software to its full potential without a steep learning curve.
• Checklists: Tools used in software to list items or tasks that need to be completed, allowing users to check off completed activities.
• Kanban-style board: A visual workflow management method that uses columns and cards to represent tasks and their status within a process.
• Spreadsheets: Software that organizes data in rows and columns, often used for calculations, data analysis, and information storage.
• Assignees: The individuals or groups assigned to complete a specific task or responsibility in a project management tool.
• Drag-and-Drop: An interactive feature that allows users to select an object or section of text and move it to a different location within the interface.
• Project Tasks: Track tasks or activities that are part of a larger project, each contributing to the project’s completion.
• Roadmap: A strategic plan that outlines the vision, direction, and progress steps over time for a project or business.
• Task Dependencies: Relationships between tasks where one task's start or finish is dependent on another task’s completion.

Selecting the right free task management software can significantly impact the efficiency and success of your projects. The features listed above are not just bells and whistles; they are the core components that facilitate better planning, execution, and collaboration. By ensuring that your chosen software encompasses these capabilities, you set the stage for a more organized and productive workflow.

Benefits Of Free Task Management Software

Task management software is an essential tool for individuals and organizations looking to streamline their workflow and enhance productivity. Here are five primary benefits that potential buyers should consider:

• Cost Efficiency: Save on expenses Utilizing free task management software allows businesses and individuals to manage their tasks without the financial burden of paid subscriptions, which can be particularly beneficial for small businesses and startups operating on a tight budget.
• Ease of Access: Work from anywhere Most free task management software is cloud-based, which means users can access their tasks and projects from any device with an internet connection, facilitating remote work and on-the-go productivity.
• Improved Collaboration: Enhance team coordination These platforms often include features that enable team members to communicate, share files, and collaborate on tasks in real-time, leading to improved efficiency and teamwork.
• Enhanced Organization: Keep everything in order With features like task lists, calendars, and reminders, free task management software helps users organize their work more effectively, ensuring that deadlines are met and priorities are managed properly.
• Scalability: Grow with your needs Many free task management tools offer scalable solutions that can be customized to fit the changing needs of a business, allowing for the addition of more users or projects as the organization grows.

By leveraging these tools, users and organizations can enjoy improved productivity and collaboration, all while keeping costs low.

Free Task Management Software FAQs

Here are some commonly asked questions about free task management software.

Can I find task management software that is truly free?

Yes, there are several task management software options available that are truly free. These free versions may come with certain limitations, such as a cap on the number of users, limited storage space, or fewer features compared to their paid counterparts. However, they are still quite effective for individuals or small teams looking to manage their tasks without incurring costs.

Do free task management tools offer collaboration features?

Many free task management tools offer collaboration features such as shared boards, real-time updates, and communication tools. These features enable team members to work together on tasks, share feedback, and stay informed about project progress.

Are there any limitations to using free task management software?

Free task management software typically comes with limitations compared to paid versions. These can include restrictions on the number of users, limited storage space, fewer integrations with other tools, and basic support options. It’s important to review the specific limitations of each tool to determine if it meets your needs.

How secure is free task management software?

Most reputable free task management software providers take security seriously and implement measures such as data encryption, secure data centers, and regular security audits. However, the level of security may vary between providers, and it’s important to review their security policies and practices to ensure they meet your standards.

Can I upgrade from a free version to a paid version later on?

Yes, most free task management software options offer a clear upgrade path to paid versions. Upgrading typically unlocks additional features, more storage, increased user limits, and advanced support. This flexibility allows you to start with a free version and scale up as your needs grow.

Is free task management software suitable for large teams or complex projects?

While free task management software can be used by large teams or for complex projects, it may not be the ideal solution due to the aforementioned limitations. Larger teams and more complex projects often require advanced features, greater customization, and more robust support, which are typically found in paid versions of the software.

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• All Products
• Spend Management

SAP Fieldglass Assignment Management

Onboard, manage, and pay multiple workers for multiple assignments

Through careful orchestration, you can effectively manage services providers who perform complex maintenance and repair tasks. With integrated assignment management, you can simplify the process to help ensure proper completion of work and accurate compensation.

Quickly onboard many workers, confirm their qualifications, assign them to one or more job orders, track hours worked, and load time card data onto service entry sheets by using the SAP Fieldglass Assignment Management solution.

• Cloud deployment
• Assignment of numerous resources to various jobs, with proper onboarding and certifications
• Integration with gate-pass systems to calculate actual time worked
• Management of daily time and service entry sheets

Log in to fieldglass.net

Log in, get help, or register as a new supplier.

Key benefits

Track time and costs automatically.

Automate time tracking by work order and assignment, handle complex rules and rounding for time based on shift schedules, and pay workers based on rate cards.

Align payment to work performed

Calculate actual time worked through gate-pass integration, automate compliance with payroll policies, and enforce contracted rates across multiple contracts.

Manage compliance and risk with confidence

Enable automated labor rates and tenure in 190 countries and tighten onboarding and offboarding to boost security and track workers who shouldn’t be rehired.

Key features

Compliance and risk management.

• Control access and security with standardized onboarding and offboarding
• Help ensure new hires are certified and have completed training, and verify that contractors are approved for future work
• Rely on built-in controls to meet labor regulations globally

Increased speed and productivity

• Give workers multiple assignments and create assignments with many workers
• Get the right people working on the right project quickly
• Capture accurate clock-in and clock-out times with gate-pass integration, track hours by assignment, and pay workers following agreed-on rate cards

Improved cost control and results

• Load time cards into your ERP and pay for projects with pre-negotiated rates directly in the system
• Manage budgets across PO lines, individually or aggregated
• Eliminate manual steps in the contractor time management process
• View the demo

Visit the Knowledge Center

Catch up on the latest research, analysis, and insights in spend management.

Explore your resources

Get your questions answered

Find out how you can effectively manage ad hoc assignments performed by external workers under existing supplier agreements.

Register, consume, and integrate

Solve the complexity of assigning, tracking, and paying external workers under umbrella agreements with a streamlined solution.

Track metrics, work on the go, and integrate smoothly

Share broader capabilities across SAP Fieldglass solutions, such as data analytics, mobile apps, and platform integration.

Use the analytics capability with SAP Fieldglass Assignment Management to access real-time data and actionable metrics on your nonpayroll labor.

Mobile apps

Use mobile apps with SAP Fieldglass Assignment Management to put external workforce efficiency at your fingertips.

Integration

Discover how SAP Fieldglass Assignment Management integrates with on-premise and cloud solutions.

Technical and security information

Use SAP Business Technology Platform with this cloud solution to gain visibility, extend applications, and integrate your source-to-pay processes.

Unlock spend data with solutions that deliver total spend visibility, aid in planning and forecasting, and connect critical data from SAP and third-party sources.

Extensibility

Customize and extend the value of spend management solutions by eliminating inefficiencies, building new apps, enhancing existing apps, and providing personalized experiences.

Centralize data, remove silos, and create a connected enterprise with integration solutions from SAP, streaming your source-to-pay process with prebuilt connections.

Data security

Help protect confidentiality and data integrity.

Business process security

Support compliance with regularity requirements.

Risk and threat mitigation

Drive continuous improvement across your operations.

Cloud delivery operations

Enable a smooth transformation while meeting security and compliance requirements.

Get started

Jump-start your SAP solution implementation and drive ROI by collaborating with industry experts, consultants, and support engineers throughout your journey.

Transform your business quickly and effectively by taking advantage of our holistic service and support plans, expert consulting services, custom application development, proven best practices, and deep industry and technical knowledge.

Help keep your SAP Fieldglass solutions running at peak performance with our IT experts and support services, including long-term plans, embedded teams, remote technology support, and self-service portal.

• Project management Track your team’s tasks and projects in Hive
• Time tracking Automatically track time spent on Hive actions
• Goals Set and visualize your most important milestones
• Resourcing Track time and assign teammates to projects
• Forms Gather feedback, project intake, client requests and more
• Proofing & Approvals Streamline design and feedback workflows in Hive
• See all features
• Analytics Gain visibility and gather insights into your projects
• Automations Save time by automating everyday tasks
• Hive Apps Connect dozens of apps to streamline work from anywhere
• Integrations Sync Hive with your most-used external apps
• Templates Quick-start your work in Hive with pre-built templates
• Download Hive Access your workspace on desktop or mobile
• Project management Streamline initiatives of any size & customize your workflow by project
• Resource management Enable seamless resourcing and allocation across your team
• Project planning Track and plan all upcoming projects in one central location
• Time tracking Consolidate all time tracking and task management in Hive
• Cross-company collaboration Unite team goals across your organization
• Client engagement Build custom client portals and dashboards for external use
• All use cases
• Enterprise Bring your organization into one unified platform
• Agency Streamline project intake, project execution, and client comms
• University Marketing Maximize value from your marketing and admissions workflows with Hive
• Nonprofits Seamless planning, fundraising, event execution and more
• Marketing Streamline your marketing projects and timelines
• Business operations Track and optimize strategic planning and finance initiatives
• Education Bring your institutions’ planning, fundraising, and more into Hive
• Design Use Hive to map out and track all design initiatives and assets
• On-demand demo Access a guided walk through Hive
• Customers More on how Teams are using Hive now
• FAQ & support articles Find answers to your most asked questions
• Hive University Become a Hive expert with our free Hive U courses
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• Hive Partners Explore partners services or join as a partner
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Resourcing 2.0

The Hive Team explores all aspects of Resourcing, providing a comprehensive overview of both well-loved features and exciting new updates.

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The 60 Best Project Management Software To Work Faster In 2024

• Michaela Rollings
• June 14, 2024
• 35 min read

Table of Contents

The year is 2024. You’re organized, crossing items off your to-do list regularly with the help of the best project management software, and leaving the office (or closing your laptop in your living room) before 5:00 PM. Not your reality yet? We’ve got you covered.

Whether you’re a startup entrepreneur or part of a large enterprise organization, project management tools are essential for businesses of all sizes. These digital platforms assist with task tracking, resource allocation, goal-setting, collaboration and much more — think of it as your one-stop-shop for streamlining project processes, enhancing productivity, and fostering effective communication.

Future jobs also require high proficiency in these software and technology. Gartner study predicts that GenAI is expected to play a role in 70% of text and data-heavy tasks by 2025 (up from less than 10% in 2023), making human-machine collaboration essential. 

By utilizing project management tools, businesses stay organized, meet deadlines and deliver projects successfully and on track in this evolving landscape. Here’s everything you need to know to find the best tool for your needs.

The Benefits of Project Management Software

Overall, project management software and tools are beneficial for businesses who want assistance tracking the progress of projects, campaigns, resource allocation, and tasks across an organization. According to FinancesOnline, 77% of high-performing projects use PM tools. With a PM tool, project managers and team leads can better understand how organizations and teams are pacing, and help keep teams on the same page.

Collaboration is another key functionality. “Project leaders need strong written and verbal communication skills to effectively engage stakeholders and the political acumen to navigate a wide range of disparate and often conflicting interests,” wrote Pierre Le Manh, the president and CEO of Project Management Institute (PMI), the most important global non-profit professional organization for project management professionals. Alongside the recent shift to remote and hybrid work, teams without a collaboration tool have struggled to keep tabs on all remote work and project updates, as we can no longer rely on in-person meetings to relay information.

That’s why project management is more important in 2024 (and beyond) than ever before. Whether you’re just starting a business or looking for ways to adapt your well-established organization to a a new way of working, PM software is a great resource to bring people together and maximize efficiency — no matter where your team is located.

Here are some key benefits of using project management tools:

• Facilitates communication and builds teamwork across an organization
• Allows leadership to have a macro-level view of project progress
• Helps teams keep tasks in perspective and understand priorities
• Assists in controlling costs and managing budget
• Helps with resource allocation and prevents team-wide burnout
• Enhances remote collaboration for teams that are distributed or follow a hybrid work model
• Expedite report generation and analysis of documents with multiple types of data, summarizing meeting notes and performing calculations

What is the most popular project management software?

There are countless project management tools and productivity apps to help you hone in on tasks and projects like a pro. Deciding which project management tool to use can be a daunting task, but considering a few key factors can help make the decision easier. So what makes a good project management tool?

Firstly, it is crucial to identify the specific needs and requirements of the project and team. Understanding the scope, complexity, and nature of the project will help to narrow down the choices.

Secondly, considering the team’s preferences and technological comfort is important. Some team members may be accustomed to certain tools or interfaces, making the transition smoother. Additionally, having an assessment of the budget and available resources is necessary, as some tools may come with additional costs or require specific hardware or software.

While seeking recommendations and reading reviews from professionals or peers can provide valuable insights, avoid making a common mistake: choosing a software solely based on online communities, such as Reddit, Quora, Capterra and G2. 

Why? These platforms offer general advice, but your project needs are unique. You risk selecting a platform that lacks key features and putting your projects in danger. Focus on finding a platform that has the features you need, like simple task management or clear collaboration.

To help you make sense of it all, we’ve rounded up our top picks for tools to get you and your team just a little bit closer to total productivity paradise and compare project management softwares.

Read on to learn about these top tools of 2024 — and many more:

Hive is a comprehensive, intuitive, all-in-one project management tool – the only tool you need to open in the morning to get your work done. Hive is unlike other tools on the market because it’s the world’s first democratic productivity platform. But what exactly does that mean?

At Hive, new features are constantly being developed based on user feedback on the Hive Forum. You know what you need in a tool to work better and faster, and Hive is committed to creating a PM software that does just that. 

Key Features of Hive

The building blocks of Hive are Action cards, which exist inside of projects. Within an Action card, teams can upload files, provide feedback with proofing and approvals, tag each other, and leave provide comments with @mentions. Teams at all-star companies like Comcast, Toyota, and Starbucks work in Hive – just another reason why it tops every list of PM tools. Learn more about all of Hive’s features here.

In addition to task management, time-tracking and resourcing, Hive takes workplace productivity and project management to the next level with:

• Native chat and email
• Collaborative note-taking tool
• 1,000 integrations with top work tools including Zoom, Gmail, Slack, Dropbox, and more
• 7 different flexible project layouts (Gantt, Kanban, Calendar, Portfolio, Table, List & Label view s)
• Workflow automation tools
• AI-powered writing tool, HiveMind for creating content like blog posts, press releases & more
• Goal-tracking application, Hive Goals to monitor KPIs, OKRs, and other key business metrics
• Time tracking and timesheets
• Resourcing and capacity finder, which lets you in a few clicks identify over-allocated teammates and reallocate tasks to those with available bandwidth

Request a demo for your team above.

Overall, Hive is a versatile and intuitive project management software that simplifies collaboration and enhances productivity. With a user-friendly interface and comprehensive features, it provides a seamless experience for teams of all sizes. Hive offers various project views, including Gantt charts and Kanban boards, allowing users to visualize their workflow and track progress easily.

With its extensive integration options and mobile app accessibility, Hive empowers teams to stay connected, manage their projects effectively and save money. “We estimate that Hive saves us 60 hours per month on case management alone, and at least $150,000 per month on workflow and billing,” shared Jennifer Estremera, Deputy Managing Partner of Reichman Jorgensen, an elite national law firm that uses Hive.

The cost of Hive:

Hive offers a free 14-day trial and a free-forever plan for teams up to 10 users. Hive Starter is the lowest paid plan on the market, starting at $5 per user per month. Hive Teams plans offer advanced functionality and start at $12 monthly per user. Request a demo of Hive here.

Trello is a great option for small businesses. Trello is primarily a Kanban board tool, which is a project management methodology started by an industrial engineer in the 1940s. While it doesn’t offer additional project views like most other PM softwares, it’s one of the most popular Kanban board tools on the market.

At its core, Trello helps individuals and teams organize and prioritize tasks. It utilizes a simple and intuitive interface in the form of boards, lists, and cards. The boards represent projects or categories, whereas lists within boards can represent stages or phases of the project. Users can create and customize cards within lists to represent individual tasks.

The cost of Trello:

Free for basic, or $10 per user for Premium monthly.

Nifty is a top project management software if you’re in the market for an intuitive, easy-to-use tool for individual or team work. Within the app, you can modernize and centralize work operations to help minimize the internal tools that your team has to juggle. Nifty lets you manage full projects, campaigns and individual tasks in views like Kanban or Gantt, which can be organized by milestone.

The cost of Nifty:

Pricing starts at $10 per month per member, for a team up to 5 members.

Asana is a user-friendly tool that can easily manage small and larger projects, which is why it’s part of our list as we compare tools. The software is designed around tasks and subtasks arranged into different sections that can be assigned to either an individual or teams. 

This is a good project management software that helps teams stay organized, collaborate effectively, and achieve their goals. With its intuitive interface and powerful features, Asana allows teams to create and manage tasks, assign responsibilities, set deadlines, and track progress all in one place.

For each task, the project manager and the rest of the team can communicate and provide feedback in the same place, keeping collaboration for each project at a central, easy to access location.

Free for basic, premium for $10.99 per user per month, $24.99 per user for the business plan . Learn more about other solutions like Asana here.

5. basecamp.

Basecamp is a cloud-based project management tool that helps individuals, project managers, and even marketing teams collaboration on tasks. Some of the features include to-do lists for tasks, which can be assigned to different users, and tasks that the system will automatically follow up on when the due date lapses. 

With Basecamp, teams can easily collaborate, communicate, and coordinate their tasks and projects in one central location. The platform allows users to create projects, assign tasks, set deadlines, and track progress in real-time. It also provides a space for team discussions, document sharing, and file storage.

It also has a real-time group chat feature and a tool that enables the client to view the progress of the project. As with the majority of services on this list, Basecamp can also be integrated with other products for reporting, analysis, and time tracking, among other features. Aside from its cloud-based solution, Basecamp can be integrated with iOS, Android, Mac, and PC.

Since September, 2022 Basecamp no longer offers new free personal package subscription. Its basic plan for freelancers and small teams starts at $15 per user monthly. Business plans start at $299 monthly for unlimited users and projects.

6. Proofhub

ProofHub lets teams collaborate, organize and deliver on projects across an organization. Users can assign specific tasks to individuals, which can have a breakdown of deadlines and recur at a determined frequency. ProofHub has several views including Gantt, Kanban and calendar view, and is also a central place to store files related to all of your projects.

Like Hive, Proofhub also has more advanced capabilities. These include proofing, timesheets and reporting to better equip teams with all of the tools they need to collaborate.

ProofHub starts at $89 per month billed annually or 100MB of storage.

7. smartsheet.

Smartsheet is a project management app that is based on a table view, which looks similar to an Excel spreadsheet. This tool is cloud-based, and also allows users to switch between a few other data visualization views. With its user-friendly interface and customizable features, it streamlines project planning, tracking, and reporting. Users can create sheets and templates to organize tasks, set deadlines, and assign responsibilities.

Smartsheet offers robust integrations with popular software like Microsoft Office and G Suite, enabling seamless data transfer and enhancing productivity. In addition, it provides real-time updates, allowing teams to stay on top of progress and make informed decisions.

Smartsheet also has work automation flows that help you reduce manual tasks and automate recurring actions, which helps take over some of the more mundane day-to-day work. Overall, Smartsheet simplifies project management and improves communication, leading to increased efficiency and successful project outcomes.

Its Business plan starts at $25 per user billed monthly. Contact sales for pricing information on Enterprise plans.

Wrike is a one of the best tools because you can create custom team workflows. From there, you can easily set a timeline, create interactive charts like Gantt view, and easily visualize tasks and next steps. Wrike also allows you to analyze performance with their real-time report building feature.

With its user-friendly interface and customizable workflow templates, teams can streamline their project management processes. Features like task tracking, real-time communication, and file sharing make it one of the best options for businesses of all sizes.

Wrike offers a free plan for unlimited users with restrictions. For all features, paid plans start at $9.80 per user per month.

Xebrio is a complete project management ecosystem in itself and is designed for small teams to large enterprises. Managing different phases of the project becomes easy with Xebrio as it has in-built features like task management, milestone tracking, requirements traceability, test management, bug tracking and release management.

These integrated features reduce the dependency on third-party integrations or plugins and the entire project lifecycle data stays under one roof. With Xebrio, teams can collaborate easily, regardless of location. Users can add contributors, reviewers, and other stakeholders to their projects to ensure nothing falls through the cracks when working together as a team.

Cost: Xebrio’s basic plan starts from $1 per user per month.

Jira is a bug-tracking and agile project management app that started as a platform primarily used by engineering and remote dedicated development teams. It’s currently used by a variety of teams all over the world, but it’s an especially useful tool for a software development company, as it has roots remain in issue/bug tracking, agile and test case management spaces.

Some of the features of Jira include customizable scrum boards, roadmaps to sketch out plans and individual team actions, as well as flexible Kanban boards that help visually manage issues.

Pricing for Jira starts at $7.16 per user per month.

Other great software for project management, 11. monday.com.

Monday is a simple online project management software that helps teams visually organize tasks and projects. First of all, it’s a very simple tool. Projects are managed via one central board, which serves as the hub for each project and reflects changes made on a task-by-task basis. Boards are also customizable — you can add new columns to see data on hours spent, status, and location.

This tool made our list of best project management tools because it has views including workload view, where you can see pending tasks by individual, timeline, where you can plan work out by due date, and charts, where you can review team efforts and outcomes.

The cost of Monday:

Pricing starts at $36/month for the first five users billed annually.

Plaky is an online PMS ideal for task, product, and workflow management. Its customizable features allows the flexibility needed in a B2B oriented platform, making Plaky a great option of project management for any industries. Some of its major features include Kanban and Table view, ready-made templates, a time-tracking integration with Clockify, @mentions, activity log, and guest access.

Users can easily filter and sort their tasks, assign due dates, and attach relevant documents. Plaky also allows unlimited users, workspaces, and projects. It offers first-rate 24/7 customer support, and it is ISO certified and GDPR compliant. 

The basic version is free forever, and paid plans starts at $3.99 per user billed annually.

While it’s not a traditional project management app, Zoho is a web-based CRM suite that is best used to manage leads, purchases and pipelines. Among the tools in this CRM platform are automated tasks like account management, lead tracking, prospect tracking and other sales tasks. Zoho also has a native chatroom that can either be private or public, and the ability to track the time spent on projects.

The tool also has features outside of the project management and marketing scope, including HR and finance management. In addition, you can utilize a Zoho CRM Integration to connect the platform with other common project management tools that you already use. 

Zoho has a standard plan that start at $20 per user per month.

14. liquidplanner.

LiquidPlanner is a fusion of traditional PM and time-tracking. One of its most unique features is that it updates and shifts due dates and projects when resources per project change. This helps you manage expectations around when a project can be completed or when milestones can be hit based on workload.

LiquidPlanner also has a great resourcing feature that clearly shows how many available hours an employee has per week, as well as a helpful budgeting feature for controlling costs and keeping expenses on track.

Starts at $15 per user per month, billed annually.

15. clickup.

ClickUp is a PMS with customizable views, similar to Hive. ClickUp’s views include list view, board view (similar to Kanban view), box view (which breaks out individual workload), and calendar view (sorts actions by due date). With ClickUp, users can work towards goals, which function as a user’s “mission control center.” Other features include a 2-way calendar sync and integrations with time-tracking tools like Togg l. ClickUp is also very simple, so it’s easy to understand for newcomers to PM.

ClickUp is free up to 100MB of data. After that, pricing starts at $7 per user per month billed annually.

16. airtable.

Airtable is an advanced spreadsheet-based project management tool. Within the spreadsheet, you can list out tasks and projects, as well as attach a variety of items, including images, links to other tasks, and assignees. Airtable also has other views aside from the spreadsheet/table view, which include calendar view, Kanban view, and gallery view. This spreadsheet-based tool is one of the best tools if you’re primarily used to working in Excel or Google Sheets.

There is a free version of Airtable, and paid plans start at $20 per user per month billed annually.

Comparison: Learn about the top Airtable alternatives on the market.

17. mavenlink.

Mavenlink was built specifically for the operational and financial sides of service businesses. This management software serves as the “Operational Service of Record” for service businesses and connects whole organizations with ease. Whether you’re creating a business plan or streamlining operations of a long-established organization, Mavenlink benefits businesses by helping them manage finances and stay on track. 

Within the tool, there are several different functions including traditional project management, resource management, and business accounting, which help unite multiple people working on a specific project.  Mavenlink made our list of best project management apps because their resourcing and budgeting tools are particularly useful, as they help increase overall financial visibility within an organization.

Pricing starts at $24 per month for a group of five users.

18. meistertask.

MeisterTask is another Kanban-based tool (like Trello) that helps you sort projects and tasks within a larger team. Compared to other project management tools on the market, MeisterTask’s offerings are much more streamlined and tailored. This tool also has pre-made workflows that can help you get started quickly , or you can design your own custom workflow for your team.

MeisterTask has a free version, but the paid version starts at $13 per user per month.

19. projectmanager.

ProjectManager helps people plan projects, build workflows and manage resources with powerful features your whole team can use. This software has five project views — Gantt charts, kanban boards, task lists, calendars and sheet views. The powerful Gantt links all four types of task dependencies, filters for the critical path and sets a baseline to capture project variance and help keep you on track. 

Real-time dashboards give you a high-level overview of your project or projects, without the time-consuming setup required with lightweight alternatives. Customizable reports go deeper into the data and can be shared across multiple formats to keep stakeholders updated. This is a highly collaborative tool that lets users share files and comment at the task level, also has automated workflow, task approvals and risk, resource and task management features.

Cost: $13 for the Team Edition, $24 for the Business Edition and contact sales for Enterprise

20. adobe workfront.

Adobe Workfront is a highly customizable project management tool that helps users to manage their projects, which is why it’s one of our picks for a great PMS. Features include setting up priorities for tasks, assigning them to specific team members, managing an entire project, and reviewing its progress. Besides automating the whole workflow, it also provides a centralized platform for digital collaboration and integration with various other services.

Adobe Workfront also delivers powerful tool integrations to help your team take their tech stack to the next level , which is why it made our list of best project management apps.

Cost : Adobe Workfront has four pricing plans — you must request a quote for each plan.

The best of the rest: More PM software to consider

21. ganttpro.

As the name suggests, GanttPro is one of the leading PM tools that functions based on Gantt charts. With GanttPro, users can plan projects with interactive Gantt charts, split projects out into tasks, milestones and subtasks, and set a specific timeline with resources allocated. GanttPro also allows users to measure out team resources, availability, and estimate project costs.

Cost : Pricing starts at $7.99 per user per month for one user.

Scoro is a complex project management tool built to help teams manage tasks and reporting. Tasks can be tracked and divided into subtasks, assigned to individuals, and have deadlines and milestones attributed to them. Scoro is also great if you send invoices — the tool lets you send sales quotes and bills with ease via the app itself. 

This project management tool also contains thorough reporting functionalities that let you view project status reports, unscheduled time, and projects by accounts. 

Cost : Pricing starts at $26 per user per month.

Timely is an automated time-tracking tool that also lets you track projects, monitor budgets, and view team performance all in one software. With Timely, you can examine past costs, tasks and turnarounds to set competitive rates and improve future project profitability and efficiency. Timely prioritizes privacy in its functionality, giving each team member their own private work timeline so they can control what information is displayed publicly. And with automatic time-tracking and timesheet drafts, your team can focus less on daily admin tasks — and more on the work itself.

Cost: Paid plan for one person costs $25 per user per month, scaling up to the $225 per month for a team up to 20 team members.

24. Proggio

Proggio is a collaborative portfolio and project management app with a range of features including high-level portfolio monitoring, Kanban and list views, a mobile app, and a robust Jira integration. The Jira integration helps teams connect with their coworkers in the development and software space, which is great for teams across many organizations. In Proggio, you can also sort tasks by “My Tasks,” “Assigned by Me,” “By Projects,” and “My Team,” which helps sort and filter to-dos.

Cost : Proggio costs $600 per month for up to 50 users.

25. FunctionFox

FunctionFox project management is rooted in tasks, timesheets and budgeting functionalities that make it easy to view the full scope of a project via the app. FunctionFox caters specifically to creative professionals, and those who work in a project-based space. The tool also allows for detailed reporting and has a view called CEO Desktop, which provides a graphical representation of projects alongside estimated hours they will take.

Cost : FunctionFox Classic starts at $10 per month per user.

26. Timecamp

If you’re in the market for a time tracking tool that also connects with your project planning tool, Timecamp is a great tool as it offers automatic time tracking that works in the background and logs time for projects seamlessly. The tool’s unique project structure allows you to create or import as many projects as you need, track time for them, and then analyze the reports to figure out how the team is performing.

Cost : Timecamp offers a free plan for single users and paid plans that start at $4.99 per month per user when billed annually.

27. Workzone

Workzone is a customizable project management app that helps bring all relevant information together for teams to collaborate at macro and micro levels. Within Workzone, you can access things like “Project Dashboard,” pictured above, which is a big picture view of where all projects stand across an organization. You can also drill down into “To-Do Lists” which are created for each individual user and emailed to them.

This tool also offers features like templates, Gantt charts, dependencies, and request forms.

Cost : Professional costs $34/user per month. Contact their sales team for Enterprise plans.

Paymo is a project management tool built to help teams work together and stay on task. One of the main selling points of Paymo, and what makes it a leading project management app, is that it lets you manage tasks, create team schedules, and track work time in one cohesive platform. This tool will primarily be useful if you’re doing project-based work, say at an agency or creative organization, and want to track time spent across specific tasks and projects.

Paymo also allows you to create invoices from the app, and has tons of integrations with software like Google, Slack and Quickbooks.

Cost : Paymo’s business plan starts at $16.90 per user per month.

Chanty is a great team collaboration tool and one of our best recs. Within Chanty, you can chat with teammates, organize team activity in Teambook, share screens and files, and bring all of your most-loved apps into Chanty itself. Additionally, Chanty has a dark mode.

Cost : Chanty is free for their basic version. Business plan starts at $3 per user, per month when billed annually.

30. Forecast

More than just a project management app, Forecast is an intelligent automation platform that helps teams run project from start to finish. They use AI to help plan out project duration and scope, allocating resources and teammates to each project with a few clicks. Forecast also has a great resource utilization functionality, which can help teams understand where individuals are over or underutilized across the team.

Cost : Contact Forecast to get a quote for your needs.

Keep reading for the remainder of our best project management software list:

31. Teamwork Projects

Teamwork is on our list of best PMS because it is a tool built specifically for project management offices (PMOs). Teamwork helps with task management, time tracking, resource management and reporting, all of which are crucial for PMOs. Other features in this app include templates, which you can apply at the project level, messaging and chat, which helps teams stay connected, and Gantt view, which helps teams track progress over time.

Cost : Teamwork’s grow plan starts at $19.99 per user per month for a minimum of 5 team members.

32. Celoxis

Celoxis is a project management platform built to help teams run smooth workflows and track resources. It’s included in our list of best project management apps because it helps teams with project request tracking, project planning, resource management, accounting, and portfolio management. This tool also has a client portal for anyone working with a client that you want to give partial access to.

Cost : Celoxis starts at $25 per user per month billed monthly.

33. Kintone

If you’re working on multiple projects across a large team, Ki ntone could be the project management tool for you. In this app, users can automate workflows, view status of in-progress projects, be notified with reminders when things are due, and prioritize or filter tasks. Kintone also has a range of apps and add ons that you can pair with tools like Box, Domo, Dropbox and Eventbrite.

Cost : Kintone’s professional subscription starts at $24 per user per month.

34. TeamGantt

One of TeamGantt’s biggest advantages is that it’s an easy-to-use product that is great for beginners, or those who might not have had extensive experience with PMS in the past. As the name suggests, this tool is Gantt-heavy, which gives teams an easy and straightforward was to manage projects. With TeamGantt’s Gantt charts, you can plan, schedule and manage Gantt charts.

Cost : TeamGantt’s basic plan is free. Its Pro plan starts at $49 per month per manager.

35. Hubspot

While HubSpot Task Management Software isn’t a project management tool per-se, this CRM platform has project and task management capabilities, which are also available in the free plan. If you’re a marketer or a salesperson and you’re looking for an integrated tool, then you might consider HubSpot CRM because of the free marketing, sales, lead tracking, and of course, task management tools that are natively integrated.

Once you want to set a task for a contact, simply choose the company, contact or deal in the HubSpot CRM. Click “Create task” and add your details and notes; set a due date; set an email reminder, task type, and task owner (all optional); and then click “Save Task.”

Cost: This is a free functionality within the Hubspot subscription. Hubspot Marketing Hub pricing plans begin at $800 a month and includes 3 seats.

36. Ravetree

Ravetree is your hub for storing all project information, budgeting, files, client information, and more. With this tool, you can manage projects via agile and waterfall methods, as well as create multi-level approval flows for creative assets, track times and expenses, and use Ravetree’s integrated CRM. With Ravetree, you can also give clients access to your project progress and campaigns with the client portal.

Cost : Ravetree’s pricing starts at $29 per user per month when billed monthly.

37. Quickbase

Quickbase is a no-code project management tool that allows teams to collaborate and tackle projects of all complexity levels. Quickbase helps connect your existing systems to mitigate risk, reduce waste and cut down on unexpected costs. With automated workflows and granular permissions, the right people will have access to the right information every time.

Cost : Quickbase’s standard Teams plans start at $35 per user, per month. The Enterprise plan offers fully customizable packages.

38. Backlog

Backlog is a project management app built for all types of teams to help them organize and streamline work. In addition to standard task and project management functionality, Backlog offers code management features, as well as bug and issue tracking. In Backlog, you can organize projects by Gantt and Kanban view, create and assign tasks to teammates from anywhere in the world, and track issues in a way that’s easy for non-technical teams.

Cost : Backlog starts at $35 per month for 30 users and 5 projects.

39. Robohead

Robohead is a project management platform built specifically for creative and marketing teams. This tool allows you to manage creative projects from inception to completion with a variety of features including request forms, conditional logic, approvals, templates, flexible projects views and more. With notes and email alerts, Robohead also helps creative teams stay connected and up-to-date with their coworkers and clients in real-time.

Cost : Robohead pricing is available by request only.

40. Planview

Planview  is an enterprise-level portfolio and project management app that helps teams all over the world simplify work and accomplish their goals. A few things that Planview can help with include: sharing goals across an organization so people understand macro-level decision-making, merging different work styles into one comprehensive framework, and increasing speed with which teammates can communicate. Planview acquired another popular PPM tool, Clarizen, in 2021.

Cost : Planview pricing is available if you reach out to their team.

nTask is a PMS that teams rely on to get their work done faster. nTask is a leading Gantt chart software for teams of all sizes, whether its an individual or a group of 50. With dependencies and milestones for task tracking, nTask makes it easy to plan and oversee all projects. They’ve also got some great meeting features, which include the ability to create an agenda, write out discussion points, sync recurring meetings, and slot out follow-up actions.

Cost : nTask premium starts at $3 per user per month.

Notion is a great all-in-one software that helps your team collaborate, plan for the future, and stay organized in the present. Notion is broken up into three parts  the team Wiki, where information can be stored and recorded; projects and tasks, where teammates can record individual tasks or assign to teammates; notes and docs, where teams can share meeting notes or relevant documents.

Cost : Notion’s team package costs $8 per user per month.

Yodiz is a popular project management app among teams who really want to lean into Agile and Scrum methodologies. With Yodiz, teams can track, plan, and garner smart insights throughout their project and campaign lifecycle. A few of this tool’s features include team planning, which helps you get an idea of team capacity and capability, delivery tracking, which lets teams set goals and track them with powerful dashboards, and analytics, which allow teams to track performance metrics.

Cost : Yodiz’ agile tool starts at $5 per user per month.

44. Todoist

Todoist is a leading to-do list app and basic project management app that helps individuals create interactive to-do lists to manage projects and tasks. Part of its mission is to help people free up mental space by getting all of their tasks down in one place — with the added mental capacity, individuals can think bigger and better, making it one of our best project management picks.

Cost : Todoist has a free version of their software. Their Pro plans begin at $4 per month, per user.

45. Infinity

Infinity is a powerful program that allows teams to sort and store information about projects and tasks in a streamlined way. With tons of unique project views, ranging from table to Gantt, Infinity has a unique view and solution for every team member. Additionally, you can structure data into hierarchies including workflows, items, and tabs.

Cost : Infinity pro starts at $9 per user per month.

46. MindGenius

MindGenius is a comprehensive project management tool that helps remote teams around the world stay connected and work together. This app has a few different variations, including MindGenius and MindGenius 20. The latter is their desktop app, which helps teams pull together mind-maps and can show tasks in a variety of views including Gantt, solutions, and slide view. MindGenius Online allows teams to collaborate together and assign each other tasks while working remotely.

Cost : MindGenius starts at $160 for your first year subscription.

47. CitrixPodio

Podio is a great project management tool that helps teams improve and better structure their workflows. In Podio, you can set up content, conversations, and processes to help your organization and keep teams on the same page. A few other helpful features of this tool include the ability to bring freelancers and external parties into the app, high-level admin capabilities, and ability to create custom structure and processes.

Cost : Citrix Podio is free for up to 5 employees and then starts at $11.20 per user for their “basic” subscription.

Rindle is a great process and PMS that teams can use to encourage teams to adopt the correct processes and workflows. With Rindle, you can build processes in a no-code environment by creating “rules” for each step of the process. From there, you can set triggers and actions, which can be organized into boards and assigned to teammates.

Cost : Rindle starts at $9 per month for each user.

With Accelo users can not only plan projects and deliver client work, but also track results and automate processes. If you’re looking for more traditional project management, Accelo has drag-and-drop Gantt charts, or if you’re looking for more team-focused features, they’ve got team scheduling capabilities – making it one of our best project management app picks.

Cost : Contact their sales team for a quote.

50. Process Street

Process Street is a workflow software that helps teams manage recurring checklists and procedures. With this tool, teams can create a process template with tasks and actions, run multiple instances of the checklist, and track progress while collaborating with your teammates. Users can even set up conditional logic inside this tool.

Cost : Basic package starts at $12.50 per user per month.

51. Project.co

Project.co is an ideal solution for teams that are client-facing. Each project has a dashboard, which houses all of the project status, comments, team members, payments, and time tracked. In the discussion section, you can have real-time conversations with internal or external teammates about project progress.

Cost : $10 per user per month.

52. Procore

Procore is a project management tool built specifically for construction. With Procore’s software, teams can communicate more seamlessly and have one central source for all project information. The mobile app also makes it easy for teams and individuals to communicate from the field. This is incredibly useful for managing construction projects on-the-go.

Cost : Contact the sales team for a quote.

53. Freshservice

Freshservice is built specifically for IT teams to improve efficiency and deliver projects on time. With Freshservice, teams have a single unified platform where they can collaborate and execute flawlessly on all projects and tasks. This tool has a great overall dashboard that helps you understand how projects are tracking, as well as project templates and time tracking capabilities.

Cost : Starts with a 21-day free trial or $19 per user per month.

Quire is a great project management tool that helps teams visualize and collaborate on their projects from all angles. Within Quire, teams have Workspaces where they can collaborate, as well as individual task lists which can help contributors stay up-to-date. Additionally, actions can be sorted into a Kanban board, which helps others in the organization understand progress.

Cost : Quire offers a free basic plan, with professional plans beginning at $8.50 per user per month.

55. Google Task

We all know and love Google as our favorite search engine or email provider, but did you know that Google Tasks exists? This app lets you create and organize tasks, add subtasks, view, edit and manage tasks, create tasks from emails, and so much more. This tool would be best suited for someone who needs a simple project management solution and already uses the Google suite.

Cost : Google Tasks is currently free.

Indy is a user-friendly platform for managing your freelance projects . Bring all your workflows into one place with Indy’s tools. Create proposals, contracts, and invoices in minutes with automatic tools. Indy makes managing freelance projects easier because you can use the Forms tool to automate client info requests, the Time Tracking tool to manage hourly billing, and the Tasks tool to connect tasks to Projects and get work done, making it one of our best project management tools.

Cost: Indy’s Pro Bundle starts at $9 per month. Indy’s Free plan gives you free unlimited access to all the basic tools you need to manage your business.

57. SmartTask

SmartTask is an all-in-one cloud-based work management software. SmartTask is simple, yet powerful enough to manage all of your team’s business operations with features including project management, task management, team collaboration, time-tracking, CRM, custom analytics, and reporting features. Like Hive, SmartTask offers multiple project layouts, including list, Kanban boards, Calendar and Timeline views.

Cost: SmartTask stands out among competitors for its affordable pricing plan, which costs only $7.98/month per user.

Flow is a project management tool that can help you work faster when planning, setting priorities and tracking projects cross-team. The tool works as a task and project management platform. Flow offers different layout views, from simple checklists, calendar view to Kanban boards. 

The software supports a powerful filter feature that uses tags, making it easier to find and see the status of projects. Flow’s privacy control feature allows set up of public and private projects. With Gantt chart timelines, real-time notifications, notes and ability to comment on tasks, Flow is a solution that helps teams of all sizes to communicate effectively, making it one of our best project management software picks.

Cost : Flow Plus Plan starts at $8 per user a month billed annually. 

Plutio is an all-in-one business management app with great project management capabilities. It comes with tools that streamline both solo or collaborative project management, like time-tracking, team chat, task comments, and document collaboration. Plutio is a great solution for service-related industries due to its easy-to-use features, such as invoicing and payment collection, client portals, a chat widget, proposals and contracts are all included with Plutio projects.

Cost: 7-Day Free Trial, Starts at $19/month.

60. DashClicks Projects

A PM software by DashClicks , “Projects” is developed for agencies to work smarter and faster. The tool allows marketing agencies to effortlessly manage multiple projects for each of their clients, all within a single application. Noteworthy features of the software also includes the ability to automate the creation of new projects and the sending of onboarding documents to your clients, making it one of our best project management software options.

Cost: DashClicks offers a forever free plan and three paid plans. Paid plans start at $99 per month.

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• Small Business

Why Project Management Is the Secret Weapon for Small Business Efficiency

Published on June 18, 2024

By: Kristi Waterworth

• Project management comes in the form of project managers and project management software.
• Combined, these two types of assets can ensure that a project is efficient from design to delivery.
• The right project management software makes it possible for a project manager to keep close tabs on all the moving parts of the project.

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Throughout my career, I've worn a lot of hats, but one that I am particularly proud of is being a project manager for a copywriting firm. I ran the teams, I assigned the workload, and, sometimes, I ate the pavement when a project slipped sideways. It was a challenge in every sense of the word, but it also was a job that brought considerable value to the small business I worked for, and I believe my work made us more efficient and productive. Here are some of the things I learned in that role.

What does a project manager do at a small business?

Current top project management software options.

Below are some of our current top picks for project management software that combine value for the cost, combined with the features we consider essential for running your business's project management needs.

A project manager is your efficiency secret weapon

Not every business that runs projects has a project manager or project management tools , and you can often tell. Sometimes it's evident in a lack of cohesion of the end product, which your project manager is there to provide, and sometimes it's evident in a lack of on-time deliverables. Small business owners often choose to go it alone, and armed with the right software bundle and well-designed project management tools, they may themselves become the project's manager.

A project manager's job is efficiency and problem solving, through every step of the process of creating some kind of deliverable. It doesn't matter if it's a house, a website, or a software package -- your project manager's goals will be improving efficiency in these areas.

Task design

Your PM knows your team better than anyone, I can promise you that. If they are tasked with choosing how to break projects down into tasks, they're going to do this with the team's strengths and weaknesses in mind so later they don't have to find a way to fix a problem that could have been avoided.

Task assignment

Your team has different strengths, and your PM knows it. That's why they will give the tasks best suited to the person with the right skills. This is an efficiency of its own, since you won't waste time trying to assign work that's obviously best for a particular person on the team.

Deadline compliance

There are always bumps along the road, and that means deadlines are easy to miss and hard to adhere to. A PM's job is to deliver their projects on time. That's why they work behind the scenes to check on progress and ensure that each part of the puzzle is moved to the right next party in a timely manner or reassigned to someone who can deliver the item before the next round of deadlines.

Quality control and product cohesion

Not all PMs are involved in quality control, but they should be at some level at a small business. This is a vital part of the job that gives your project the professional polish that will help you earn more market share over time. By implementing gatekeepers who are tasked with making the project shine according to written standards, your project manager ensures that clients aren't coming back asking about inconsistencies.

Project managers and project management tools

Of course, no project manager can be a success without project management tools. These software packages make it possible for the project manager to see all the moving parts of a project at a glance. This is where they get a lot of their intel about how a project is doing, especially one with several teams or levels of handling involved.

When you have multiple levels in a project, such as a copywriting firm that also has editorial staff and SEO experts on hand, you have to know where all those pieces are. Plus, you need to know where they should be and who has them at any given moment. In a busy environment, that's impossible without excellent project management software.

Project management is the key to turning a project that kind of works into one that has consistent professional shine, as well as one that meets its deadlines. That's just as important as the rest. A perfect project is useless if it's three weeks too late. With good project management, both in the form of human assets and software assets, your small business can be unstoppable.

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Kristi Waterworth is a financial journalist located in the Missouri Ozarks. When she’s not writing about real estate or personal finance, she’s committing shenanigans with her four dogs.

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