how to record solo presentation on teams

Microsoft 365
Microsoft Teams
Getting the most out of Teams

Recording a narrated presentation via Microsoft Teams video call

This guide will explain how to record a narrated presentation via Microsoft Teams, from the video call function. The video call function can be used to screen share and record your desktop and any content displayed on your desktop, such as PowerPoint slides.

Before recording, please ensure you read our ‘ top tips for recording content ‘ guide. This guide is aimed at tutors and clinicians recording learning & teaching materials using a desktop computer or laptop . It includes some simple tips, such as setting up your equipment and recording environment, to produce the best possible quality for your recordings.

For teaching content delivered via PowerPoint presentations, please use the HYMS template . To ensure content is accessible, please be sure to enter text into the title text boxes on every slide. Click on the link above and enter your HYMS email account details to access the slides. From file choose to download a copy to save your own version on your desktop to edit. Please contact [email protected] if you do not have HYMS log in details and need to be sent the template directly.

Start a video call meeting in Teams

Start a recording of your presentation / present your content

Access and download a recording

Share your recording with the learning enhancement and support team, upload your recording directly to echo360.

Recording content is possible for HYMS Office 365 account holders with access to HYMS Microsoft Teams, and users who have other Office 365 accounts and full associated access to other versions of Microsoft Teams.

Guest level access does not give access to the full functionality required to record content. However, it is possible during a video call meeting to record a guest’s desktop view on their behalf. Please contact the Learning Enhancement and Support team at [email protected] to arrange a video call where we record content on your behalf. The following guidance will still be of use in terms of preparing your presentation and joining a call. Please also see our other pages related to guest access to a Teams video call and guest member access to a Team; creating video meetings in Microsoft Teams and adding an external guest to a HYMS Microsoft Team

From a browser, only Google Chrome or the latest version of Microsoft Edge will allow screen sharing. Mac users may be prompted to change privacy settings to screen share, and window sharing isn’t available for Linux users.

Click on join now when you are ready to start.

Start a recording of your presentation

It is strongly advised to complete the following steps with a test recording of a few minutes duration to check you are happy with the recorded view of your content and the sound quality.

If you make a significant mistake, start the narration of a particular segment / slide from the beginning again, whilst keeping the recording going. Make a note of when it happened. It is possible to trim the start and end of a recording and also cut out an unwanted segment / slide narration. It is not possible to easily cut out many minor mistakes in a flow of uninterrupted speech. If you make many mistakes, the easiest thing to do is to start a new recording.

Navigate to your desktop and open your PowerPoint slides or other content you wish to narrate over (for example an image, a Word document, a website in your browser).
Navigate back to the Teams video call you have started.

Choose from the listed options to share:

your desktop (useful if you want to share views of multiple items you are accessing – browser windows, your desktop, and files etc,.)
a browser window only (useful for sharing a view on one item you are accessing – a browser window, a file you have open etc,.)
a PowerPoint file only

It is preferable to share a view of a PowerPoint file that is open on your desktop. If you share and display a PowerPoint file in Teams, the image may be slightly compressed or framed by additional content in Teams.

Present your content

If you are presenting only slides, navigate to your PowerPoint slides on your desktop and open slide show view.
You can now present your slides and narrate over the content.Your voice and the slide show view of your slides will be recorded, as well as either your image in the right-hand corner or your initials / profile picture.

To stop recording, navigate back to the meeting tool bar and select stop recording .

As soon as you select record, you will be recording everything you are sharing. Please ensure you have checked there is nothing you have open / displayed that you do not want in a recording.

In chat in Teams, you will see the ‘meeting’ listed that you set up above with a notification that a recording is now ready. This may take a while to appear. If someone set this up on your behalf because you are a guest, they will see this notification in their chat history. They can download and share content with you if required.

These recordings will be available in Teams channels / meeting chats (shortly after the meeting ends) for 21 days. After 21 days, the meeting recordings will be deleted. It is important to download content as soon as possible. Please see further guidance on the following help page regarding sharing downloaded content; https://docs.microsoft.com/en-us/stream/portal-upload-teams-meeting-recording

You can notify the Learning Enhancement and Support team that you have made a recording at [email protected] . We will then be able to transfer your recording to the Echo360 platform and share your content in Blackboard, as required.

One method of sharing your recording with us is to upload it to OneDrive.

Log in to your HYMS Office 365 account and navigate to OneDrive. Please see our help pages at the following links; access your HYMS email via a Web Browser and sharing OneDrive and Microsoft Teams files .

HYMS staff with the required level of access to Echo360, can also upload content directly to Echo360.

Log in to the Echo360 online platform.
Log in with your HYMS details in the format [email protected] + HYMS password. Then log in with your username (hyxxxx) + HYMS password.

image of create and upload option in Echo360

Select upload media and upload your recording .

You can share your content to an Echo360 course area, then create a link to it in Blackboard. Please also see the following help page regarding linking content on Blackboard; adding an Echo360 video to Blackboard

Please contact the Learning Enhancement and Support team at [email protected] if you require further support in linking content to Blackboard.

Please see further guidance on the following help page regarding sharing downloaded content; https://docs.microsoft.com/en-us/stream/portal-upload-teams-meeting-recording

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Record a meeting in Microsoft Teams

Any Teams meeting or call can be recorded for future viewing. The recording captures audio, video, and screen sharing activity, and you can share it securely across your organization.

A recording will expire and be automatically deleted after a set period of time. The length of time it's available is set by your admin, but you can change the expiration date of any given recording. For more info, see Manage the expiration of a meeting recording .

Meeting recordings won't capture whiteboards, annotations, shared notes or content shared in the stage view by apps, and also won't include videos or animations embedded in PowerPoint Live presentations.

When you view a meeting recording, you'll see no more than four peoples' video streams at once.

Troubleshoot recordings

Download a recording and more

Important:

As of August 2021, Teams meeting recordings are no longer saved to Microsoft Stream . All recordings are now saved to OneDrive for Business .

If your organization still uses Stream, please note:

After the recording has stopped, it's processed (which could take a while) and saved to Microsoft Stream, and then it's ready to play.

The person who started the recording receives an email from Microsoft Stream when the recording is available. It also shows up in the meeting chat—or in the channel conversation if you’re meeting in a channel.

If an admin has set a company policy for saving to Microsoft Stream, you need to accept it before starting the recording.

When you start recording a meeting, you also turn on live transcriptions (if your IT admin allows transcriptions).

Start or join the meeting.

Everyone in the meeting will be notified that recording and transcription have started.

You can't make multiple recordings of the same meeting at the same time. If one person starts recording a meeting, that recording will be stored on the cloud and available to all participants.

Meeting participants have the option of viewing the transcription during the meeting. For details, see view live transcription.

Choose one of the following:

Stop recording to stop the recording and live transcription.

Stop transcription to stop the live transcription only. The recording will continue until you select Stop recording .

Recordings are available in different places depending on the type of meeting.

The recording is processed and saved in OneDrive for Business.

The meeting recording shows up in the meeting chat or channel conversation (if you’re meeting in a channel).

Note: For now, guests and external attendees can view the recording only if it's explicitly shared with them.

Anyone who meets the following criteria can start or stop a recording, even if the meeting organizer isn't present, as long as the meeting organizer has their cloud recording policy setting turned on.

Has one of the following licenses: Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, M365 Business, Business Premium, or Business Essentials.

Has recording enabled by an IT admin.

Isn't a guest or from another organization.

Type of user	Can start recording?	Can stop recording?
Meeting organizer
Person from same org
Person from another org or company
Guest
Anonymous

Recording continues even if the person who started the recording has left the meeting.

The recording stops automatically once everyone leaves the meeting. If someone forgets to leave, the recording automatically ends after four hours.

If one of the participants has a policy for compliance recording, the meeting will be recorded according to the policy even if that participant is from another org.

With Teams Premium, meeting organizers can easily manage who can record when scheduling Teams meetings. There are two options for who can record a meeting: organizers and co-organizers, or organizers and presenters.

See Roles in a Teams meeting for details about selecting presenters and changing someone's role before and during a meeting.

Note: Teams Premium is an add-on license that provides additional features to make Teams meetings more personalized, intelligent, and secure. To get access to this license, contact your IT admin.

Select New meeting .

Add people to the meeting.

In the meeting invitation, select More options .

Set meeting participants as presenters and co-organizers, as necessary.

Next to Who can record and transcribe , select an option from the dropdown menu. This option isn't available if the meeting is set to record automatically.

Select Save .

Manage the expiration of a meeting recording

Your admin settings determine a recording's expiration. If your recording is set to expire, you'll see a message indicating that when the recording pops into the meeting chat after the meeting ends.

Image showing "recording is about to expire" message.

To change the expiration of a meeting recording:

Go to your Teams Calendar .

Select the past meeting to open the meeting details.

Select the Recap tab.

Open the recording in your browser.

Details pane showing recording expiration date

Change the expiration by selecting a timeframe from the dropdown menu. You can also choose No expiration if you don't want it to be deleted.

The message indicating that your recording will expire will persist on the recording in the chat even if you remove the expiration date. But don't worry—if you've selected No expiration , it won't expire.

The owner of the recording will get an email when it expires. At that point, they'll have up to 90 days to recover it from the recycle bin. Once recovered, the recording will no longer expire automatically.

Watching the recording won't affect the expiration date.

More info for admins can be found here .

When a meeting recording starts, Teams shows a notification to all participants on the Teams desktop, web, and mobile apps, as well as to people who joined via phone.

In some places, you legally need to get everyone's permission before you can record them. Make sure you know the rules before you start. For more information, see the Microsoft Privacy Statement .

The person who initiates the recording is the owner. Only the owner can delete the recording.

Type of recording	Permission to view	Permission to download
Channel meeting	Team	User with view permission
Private meeting	Invited and attended users (chat members)	User with view permission
Group call	Chat members	User with view permission
One-to-one call	Chat members	User with view permission
One-to-one PSTN call	Teams user	Teams user

If you're having problems recording a meeting, you'll probably need the help of an IT admin to work through them. Keep these things in mind as you move forward:

Both the meeting organizer and recorder must have one of the following licenses: Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, M365 Business, Business Premium, or Business Essentials.

An IT admin must provide a recording license to both the meeting organizer and the recorder.

Guests or federated users can't record meetings or calls.

Want to know more?

Play, share, and download a meeting recording

Delete a meeting recording

Edit a recording transcript

Note: Mobile users should update to the latest version of the Teams app for iOS and Android in order to experience meeting recording and video playback in Teams.

As of August 2021, Teams meeting recordings will no longer be saved to Microsoft Stream . Moving forward, all meeting recordings will be saved to OneDrive for Business . Your organization might already have made this change.

If your organization still uses Stream,please note the following:

After the recording has stopped, it is processed (which could take a while) and saved to Microsoft Stream, and then it is ready to play.

You can start, stop, and view meeting recordings in Teams mobile app.

Everyone in the meeting will be notified that recording has started.

The recording will be processed (which could take a while) and saved to Microsoft Stream, and then it will be ready to play .

The person who started the recording will receive an email from Microsoft Stream when the recording is available. The recording will also show up in the meeting chat—or in the channel, if you’re meeting in a channel.

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How to record a Microsoft Teams meeting: 5 easy ways

What type of content do you primarily create?

Microsoft Teams is a collaboration tool that helps people from different locations work together. It includes features like chat, video calls, and various collaboration tools, like file sharing and messaging.

But if you’re setting up regular planning meetings to talk about timelines, milestones, and strategies, arranging a time when everyone is on duty and available to meet is virtually impossible.

Fortunately, recording Teams meetings allows people to catch up on discussions at a time that suits them, giving businesses and their people greater flexibility. But how easy is it to record a Teams meetings? And do you need special video recording software ?

This step-by-step guide explains five easy ways to make a Microsoft Teams recording, no matter which device you use.

Can you record a Teams meeting?

Yes, you can record a Microsoft Teams meeting, but the process changes slightly depending on your Teams version and device. The recording captures audio , video, and screen-sharing activity to be securely shared across your organization.

Because Microsoft Teams is designed to be user-friendly, the recording feature is straightforward. Still, there are some basics to keep in mind when recording a video or Teams meeting.

Who can record a Teams meeting?

The person scheduling and organizing the Teams meeting usually has the default ability to record. The capacity to record audio and meetings may also be controlled by settings and permissions managed by your organization's IT admin.

In Microsoft Teams, recording a meeting is available to users with the necessary permissions. Regardless, it’s important to be upfront about when you are recording a meeting. Being transparent about aspects like privacy and security builds trust in the workplace. When employees are confident about their privacy, morale and job satisfaction go up.

Plus, following privacy rules is essential for obeying the law and creating a safe setting. Strict data protection laws, such as GDPR in the EU or CCPA in the US , make sure responsible handling of personal information, preventing legal issues and instilling confidence.

5 ways to record Teams meetings

Microsoft Teams is designed to be accessible on various devices, including computers (Windows and Mac), smartphones (iOS and Android), and web browsers.

To record a Teams meeting, visit the Microsoft Teams website and sign up for free. The free version has unlimited group meetings for up to one hour, with up to 100 meeting participants.

Alternatively, Microsoft has three business plans to choose from, each tailored to meet your specific needs and includes other applications, such as PowerPoint, OneDrive and Excel.

If you already have a Microsoft account, you can log in then:

In Windows, click Start, then Microsoft Teams
On Mac, go to the Applications folder and click Microsoft Teams
On the web, go to Microsoft Teams

When prompted, click Continue when you see the Welcome To Teams message.

1. How to record a Microsoft Teams meeting with the built-in option (Windows)

If you’re using Windows, recording a Teams meeting is straightforward. You don’t need any additional add-ons or extensions to record a session.

The recording saves audio, video, and screen sharing for secure sharing within your organization. However, it won't capture whiteboards and notes or include embedded videos or animations in PowerPoint Live presentations.

Step 1: Start or join a Teams Meeting

Begin by starting a new Teams meeting or joining an existing one. There are many ways to do that, either by an app or the web, by invitation link, from your calendar, or by channel.

If you can't use the app or the web, some meetings let you call in using a phone number. Just enter the phone number and conference ID the organizer sent to access the session.

Step 2: Start recording

Once you’re in the Teams meeting, go to the controls by selecting the “More actions” ellipsis (three dots) and click on it. In the menu that appears, select "Start recording." This will also turn on live transcriptions .

Image of user starting a recording in Microsoft Teams

Step 3: Notification to participants

As soon as the recording begins, everyone receives a notification. The video is instantly stored in the cloud, specifically in Microsoft Streams. This allows you and the participants to access it immediately after, regardless of location.

Step 4: Stop recording

At the end of the Teams meeting, stop recording by going back to the "More actions" menu and selecting "Stop recording." Ending the meeting also stops the recording.

2. How to record a Microsoft Teams on Mac

Use the built-in tool QuickTime to record Microsoft Teams meetings on your Mac.

Just like joining a Teams meeting on Windows, find the meeting in your Teams calendar. Click "Join" to enter the meeting. Alternatively, you'll receive a notification to join if someone initiates the meeting.

To join using an ID, navigate to your Teams Calendar, choose "Join with an ID," then enter the meeting ID and passcode.

Step 2. Start recording

Once you have clicked “Join”, open QuickTime Player. On the top, select File and click New Screen Recording.

Selecting the New Screen Recording option on Mac

Click the drop-down menu next to the “Record” button and select your microphone. Click the “Record” button to begin recording your screen.

Step 3. Inform participants

QuickTime Player itself does not provide a built-in feature to notify participants when a recording starts or stops. In this case, let everyone know that you’re recording the session. Talk to everyone before recording, and get their okay, especially if you're recording things they might want to keep private.

Step 4. Stop recording

To stop the recording, press Command + Control + Esc on your keyboard or click the “Stop” button in the QuickTime Player app by clicking the square circle icon at the top of your screen. The recorded meeting will pop up and you can click on the session to play it instantly.

3. How to record a Teams meeting on mobile (iPhone and Android)

If the internet is slow or not reliable in certain places, using a phone to record a video or Teams meeting might be a better choice than depending on features that need a fast and stable internet connection.

To access and record a Teams meeting on a mobile, download and install the Microsoft Teams app from the App or Google Play Store.

Step 1. Start or join a Teams Meeting

If you already have a Microsoft account, sign in or register for a new account. If prompted, allow the app to use your mic and camera.

Either find the meeting you want to record in the calendar at the bottom of the screen, or start an instant meeting by clicking “Meet” in the top right corner.

Choose Join as a guest or depending on your preference, type your name and tap Join meeting.

Similar to recording a Teams meeting on a desktop, go to the meeting controls by selecting “More actions” ellipsis (three dots) and click on it. In the menu that appears, select "Start recording.”

Selecting Start recording in Microsoft Teams

Step 3. Inform participants

Teams display a noticeable icon in the meeting window or control bar to let participants know that the meeting is being recorded.

To finish the recording, return to the "More actions" menu and choose "Stop recording." Alternatively, stopping the meeting halts the recording as well.

The recorded video can be saved to your device or a cloud storage service, depending on your preferences and the app’s capabilities.

4. How to record a Microsoft Teams meeting with Descript

Descript is the best all-purpose video recording software and a complete tool for editing videos and audio. It comes with features like screen recording, transcription, publishing, and exporting for online meetings. You can use its online screen recorder to record videos on a computer, and then edit, save, export, and publish—all in one place.

So while Microsoft Teams has basic recording features, it may not have all the options you want in a recording tool—for example, recording whiteboards and making you look and sound your best.

Start by signing up for a free or paid subscription (depending on your needs) by visiting Descript.com .

Join the Teams meeting by clicking on your email invitation, Teams calendar, meeting room, or as a Guest (if you don’t have an existing Teams account).

Step 2. Choose recording preferences

There are two ways you can record Teams meetings using Descript: audio-only recording or screen recording. As a third-party tool, you can screen record on Windows or Mac with Descript.

Step 3. Start recording

To use Descript, choose Quick Recorder from your Windows system tray or Mac menu bar. This allows you to record quickly without the need to find additional apps on your desktop or mobile device.

Choosing a screen recording option in Descript

Alternatively, Click settings, then “Start/stop recording”.

Step 4. Edit recording

Descript’s screen recording software makes capturing Teams meetings easy, with the added benefit of a backspace key feature for quick edits.

As you’re recording your screen, Descript creates an instant transcript from it, so you can polish the audio and video later. With a single click, you can remove filler words like "um," "uh," and "like.” You can also add titles, overlays , transitions , music, and effects with our full suite of video editing tools.

With Studio Sound , you can even clean up your audio and make it sound super professional, even if it was recorded on your mom’s couch at 11 PM.

5. How to record a Microsoft Teams meeting with OBS Studio

To record and save your Microsoft Teams meetings, you can use OBS. OBS is a free, open-source, and cross-platform application for screencasting and streaming.

Download and install OBS Studio. Then launch the software on your desktop or mobile device.

Step 1: Join the Teams meeting

Create a New Scene by clicking on the "+" icon in the "Scenes" box. Next, add a Display Capture Source by clicking on the "+" icon in the "Sources" box and choose "Display Capture." Select the display or screen where your Microsoft Teams meeting will be.

You can resize or crop the display capture to focus on the Microsoft Teams meeting window.

Step 2: Record the meeting

The OBS controls panel allows you to start recording. Click on the "Start Recording" button in OBS Studio when you're ready to begin recording the Teams meeting.

Selecting the Start Recording option in OBS Studio

Click on the "Stop Recording" button when the Teams meeting ends.

Step 3: Access the recording

OBS Studio will save the recording to the specified location on your computer. Send the recording to keep team members informed and view the session they missed.

Thousands of video creators already rely on Descript for high quality screen capture and video editing. If you’re ready to join them, take a tour of Descript today .

Teams meeting recording FAQs

Why can't i record my teams meeting.

Find out if you have the necessary permissions to record meetings. The meeting organizer may have disabled recording for the session. Confirm with the organizer or check the meeting settings for any specific restrictions, then check for any technical issues with your device's camera, microphone, or internet connection, which can affect the recording feature.

Why is my recording option not available in Teams?

After the meeting ends, the recording is processed, and a link to the recording is usually made available. This link can be found in the meeting chat, in the Teams "Recordings" tab, or in a shared location like SharePoint or OneDrive.

What’s the best way to record Microsoft Teams meetings?

The standard way to record Microsoft Teams meetings involves using the built-in recording feature. However, apps like Descript can record Teams sessions and give you additional functionality, such as transcribing as you record a screen and fixing audio mistakes by typing.

Do you need consent to record a Teams meeting?

Yes, obtaining consent before recording a Microsoft Teams meeting is generally advisable and often legally required. Recording without everyone's agreement may break privacy laws.

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How to Record a Microsoft Teams Meeting

Plus, should you use it as a screen recorder?

Almost every virtual meeting platform—Zoom, Skype, Microsoft Teams, etc.—lets you record meetings and calls. These recordings include audio, video, screen sharing activity, and sometimes written transcripts.

In this tutorial, we’ll walk you through how to record a Microsoft Teams meeting, access the recording, and share it with others.

How to Record a Microsoft Teams Meeting image 1

Who Can Record Microsoft Teams Meetings?

First, you must have one of the following licenses to record Teams meetings: Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, M365 Business, Business Premium, or Business Essentials.

Second, your organization’s IT admins must have enabled recording. Assuming they have done so, making a Teams meeting recording is simple. Surprisingly, you don’t have to be the meeting organizer to record a meeting in Teams. As long as a user is in the same organization as the meeting organizer, they’ll be able to start and stop a recording, even if the organizer isn’t present in the meeting.

Don’t worry; neither guests from other organizations, external users, nor anonymous users can record Teams meetings.

How to Start and Stop a Teams Meeting Recording

Recording functionality is available across Teams platforms. So whether you’re using the Windows or iOS Teams desktop application, Teams in a browser, or the Microsoft Teams app for Android or iPhone, you can start and stop a recording. To begin recording, follow these steps:

First, select More ( three dots icon ) from the meeting controls.

How to Record a Microsoft Teams Meeting image 2

Then select Start Recording ( record button icon ) from the dropdown list.

How to Record a Microsoft Teams Meeting image 3

A notification will alert meeting participants that the meeting is being recorded. If you have enabled meeting transcriptions, the notification will include that information.

How to Record a Microsoft Teams Meeting image 4

Stop the recording by selecting More and then Stop recording . Recording options in this list include choosing to Stop transcription while continuing the recording.

How to Record a Microsoft Teams Meeting image 5

Confirm your selection.

How to Record a Microsoft Teams Meeting image 6

Once again, a notification will appear.

How to Record a Microsoft Teams Meeting image 7

As soon as the recording is stopped, it will be processed.

How to Set a Meeting to Record Automatically

You can also set a scheduled meeting to record automatically. Whether for a Teams channel or not, when you schedule a Teams meeting, you’ll see a link to Meeting options in the calendar appointment.

How to Record a Microsoft Teams Meeting image 8

Select the Meeting options link to open a page with many options you can configure in advance. Then, use the toggle button to set the meeting to record automatically.

How to Record a Microsoft Teams Meeting image 9

How to Find Recordings of Teams Meetings and Manage Expiration Dates

Once Microsoft has processed the meeting recording, it will be saved so you can access it.

Note: Until August 2021, Microsoft Teams recordings were saved to Microsoft Stream . That is no longer the case.

Where to Find Channel Meetings

In Microsoft Teams, if you create a meeting from a team or add a channel when scheduling a meeting, that’s called a channel meeting . Channel meetings will appear in the channel for which they were scheduled. Any member of the team can join that meeting.

How to Record a Microsoft Teams Meeting image 10

Once a channel meeting’s recording stops, the recording is saved to the Sharepoint site for that channel. A link to the recorded video will appear in the channel conversation.

Where to Find Recordings of Other Meetings

Recordings of all other kinds of meetings are saved to OneDrive. A link to the meeting recording will appear in the meeting chat as soon as it’s available.

How to Record a Microsoft Teams Meeting image 11

Selecting the meeting recording will open it in a new browser tab.

Expiration of Meeting Recordings

If your organization’s IT admin has set an expiration policy for meeting recordings, you’ll see a message with a link to view or change the expiration date.

Select the “View or change the expiration date here” link.
The recording will open in a new browser tab.
Select the Info icon to open the details pane for the recording.
In the Expiration date field, you can opt to extend the expiration date by 7, 30, or 60 days, select a specific date, or remove expiration altogether.

How to Record a Microsoft Teams Meeting image 12

Another way to access recordings and manage expiration dates is to go to My Files in your OneDrive or Sharepoint site. Locate the meeting recording and select Show actions (the three dots icon) to the right of the file. Then select Details . That will open the details pane where you can adjust the expiration date.

How to Share a Microsoft Teams Meeting Recording

The steps for sharing a Microsoft Teams meeting recording depend on who you want to share the recording with.

Sharing a Channel Recording with Team Members

How to Record a Microsoft Teams Meeting image 13

To access a recording of a channel meeting, team members can go to the Recordings folder in the Files tab of the channel.

Sharing Recordings of Other Teams Meetings

For all other Teams meetings, the recording is saved to the meeting organizer’s Recordings folder in their personal OneDrive directory. Anyone invited to the meeting will see the link to the recording in the meeting chat.

How to Record a Microsoft Teams Meeting image 14

If you’re the meeting organizer, you can share the recording with people who weren’t invited to the meeting. Locate the file in your Recordings folder in OneDrive, and choose to share the file or copy a link to the file that you can paste into an email or chat message.

If you weren’t the meeting organizer, you could share the recording or a link to it with others, but the meeting organizer will have to approve your share action.

Using Teams As a Screen Recorder—Good Idea?

While it’s certainly possible to use the meeting recording feature in Teams as a screen recorder, Microsoft provides a better tool for screen recording. Read our guide on using Microsoft Stream to record your screen .

Maggie Marystone is a freelance technology writer, human rights worker, and storyteller based in Chicago. Read Maggie's Full Bio

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How to Record a Group Presentation Using MS Teams

Recording a group presentation is easily done with the use of Microsoft Teams. This tutorial will show you how you can record a Teams meeting while presenting a group project. This works best if everyone in the group is logged in to Teams and has their camera on for the presentation.

Schedule a time to meet in Teams to present and record your group project. You can schedule a meeting in the Teams calendar.

Choose one member of your group to record the meeting. This is done by clicking on the "..." menu and selecting "Start Recording." Note that all members of the group present in the meeting will have access to the recording after it is done.

Proceed with your presentation. Note that only the person sharing the PowerPoint will be able to control it, they will see the presentation as shown in Example 1. It will appear in the recording as shown in Example 2. All members of the call will be visible underneath the presentation (in the bottom right corner of the screen).

Once your presentation is finished, stop the recording. The completed recording will appear in the meeting chat and will be available on MS Stream. For more information of how to submit a Stream video to your instructor, follow this tutorial

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How to record a meeting on Microsoft Teams

Microsoft Teams allows you to record the meetings you have in the platform either to review it later or to share it with someone else who couldn’t attend.

In this article you will learn how to record a meeting on Microsoft Teams in 2 simple steps and how to manage and share the recordings with other members of the organization.

Once in a meeting click on the … dots on the meting bar to open the more options menu
On the menu click on Start recording

Once the recoding starts you and all the other participants will see a message at the top of the window informing that the meeting is being recorded and red dot is also added to the meeting bar.

How to manage meeting video record

Starting a recording is fairly easy but accessing the video and sharing it is tricky as all meeting recordings are automatically saved on Microsoft Stream, the intelligent Microsoft video platform.

To access the meeting recordings you can use Microsoft Teams or Microsoft Stream and each one will serve different purposes.

On Microsoft Teams the recording becomes available for all the participants on the meeting context as the image below illustrates.

To view the video you just need to click on the card which will open a popup with the video player, however this will only work for users that belong to the organization.

If you noticed the image has the context menu open, from it you can share the video with everyone in your organization, get a link for it or open it on Microsoft Stream.

If your meeting has included guest users they will be able to see that the recording is available but unfortunately they will not be able to play the video. This happens because Microsoft Stream does not support external users to the organization.

To share the video with the guests you need to first download it from Stream and then send it to users. To download a video do the following:

Open Microsoft Stream – https://web.microsoftstream.com/
On the menu click on My Content and then Meetings
Look for the video you want to download and click on the …
Click on Download and you will get the mp4 video file

With the recording feature you don’t need to do meeting briefings to the colleges that were not able to attend, they will be able to watch it like if they were there whenever they have time to do it.

82 Responses to “How to record a meeting on Microsoft Teams”

April 2, 2020

Your articles are great. Keep them up, please. Question – If guests cannot access Stream for viewing, how do you recommend we share the video. I have no budget for purchasing storage that supports Streaming. The file size is often too large for email attachment.

Hi Hermine,

Thanks for your kind words. To share a video with a guest user I recommend you to do the following.

Download the mp4 video from Microsoft Stream
Go to the team where you have the guest users
Upload the file to the document library of the team

This way the guest users will be able to get access to the video and you don’t have to purchase extra storage or licenses.

Hope this helps, have a nice day 🙂

April 8, 2020

Once you have downloaded the mp4, can this be shared in other ways e.g. email, save to a thumb drive?

Hi Trevor, yes it can. By email it probably not work because the video files are usually very big.

April 24, 2020

Hi João, Thanks for the above article. I had a situation where after the recording there was a message “recording failed to upload” and I cannot open the file. Is there something that I failed to do? Your help is greatly appreciated.

April 28, 2020

Recordings on Microsoft Teams are stored on Microsoft Stream, I’m not sure what might have been the cause for the error message but if you go to Stream you may find the original video under recordings. This article explain how to download the video Download video

Hope it helps 🙂

May 29, 2020

Question – when I did a recording with three people one of us is in a larger frame than the other two people. How does Teams determine who the gets the larger frame spot? The sizing stays consistent during the whole video. Is it dictated by who joined the meeting first? Is there any way to manipulate it?

It might be different for each person in the call. It use to be the last person who spoke but now with the 3×3 layout I don’t know if it has changed.

June 16, 2020

I am a student with an id given by my school. Our teachers record the class which eventually gets posted in meeting chat so for how many days can we access the recording?

June 19, 2020

The recording will be available to you until someone deletes it from Microsoft Stream.

Have a nice day 😉

So we will have access to it until the teacher removes it. But whenever I try to watch the recording the screen always comes blank all the screen sharing is not recorded. Can you tell me why is this happening?

Have you tried to download the video to see if the same thing happens? If you are not able to download the video, go to Microsoft Stream and play it from there. The video should be available under meetings.

To access Microsoft Stream you can use this url, https://web.microsoftstream.com/ and then authenticate with your scholl account.

If the issue persists most likely there was an issue with the recording.

Hello Joao, can guest record meetings in Teams? I organized the meeting and when I clicked on the record meeting tab, yet it couldn’t be recorded.

Hi Joanessa,

Guests or federated users can’t record meetings or calls.

Have a nice day 🙂

June 20, 2020

Hello Joao,

I need to use Teams for a webinar but unable to do it as I don’t find the create webinar option.

I tried to follow the steps available ol but nothing worked..

Can I schedule a a normal Teams call and share the link to students if yes how many are allowed in one call??

How can I record the session as I don’t find the recording option anywhere?

Hi Vinai, you can do it by scheduling a metting on Teams, the option is available in the calendar in the vertical menu. Mettings can host up to 250 attendees and once on the meeting you will have the option to record it. Hope this helps

June 21, 2020

Hi Joao, I’d like to organize and record Teams meeting with 10 people, my question is may I record their screen too? I mean, can I only see their faces (screen record) or I can have access to their PC screen’s content also? Or do I need that each person activate the function of screen sharing from their PC to do so? Thank you very much.

In order to record others screens you must make them presenters in the meeting. Once they are presenters they will be able to share their screens (the user must start the screen sharing), but notice that only one screen can be shared at a time. Everything shared during the meeting will be captured into the recording.

Hope this helps, have a nice day

June 22, 2020

Someone else(a student) has made me an attendee so is there a way to remove being an attendee?

Or make that student an attendee as well?

June 24, 2020

Your explanations are spot on and easy to follow- thank-you for that! My questions is: can we record in teams without starting a meeting? I have a bunch of training videos i need to make and it would be easy enough to be able to do so in teams if that is available, but i don’t see the record button unless i am in a meeting.

Hi Michele,

You will need to do it from a meeting that is the only place where the record option is available, however since last month you can do the recording from Microsoft Stream and then download it and share it on Teams. The only down side is that each video can only have 15 minutes.

July 2, 2020

Hi! If I start a meeting, then after 5 minutes, start recording, will it only capture the recording from that point, or the whole meeting content?

Many thanks!

The recording will only start when you press the record button, everything prior to it will not be captured. Same thing when you stop the recording, after stopping it the meeting can continue without being recorded.

July 3, 2020

I am desperately trying to work out how to record – I don’t have that option on the ‘…’ button? Help anyone? Please!

July 23, 2020

September 6, 2020

Is the recording function included in the Business Basic plan?

September 23, 2020

Metting recording is available for the following plans Office 365 Enterprise E1, E3, or E5. To know more about meeting recording licenses please check the following article. https://support.microsoft.com/en-us/office/record-a-meeting-in-teams-34dfbe7f-b07d-4a27-b4c6-de62f1348c24?WT.mc_id=M365-MVP-5003360

July 8, 2020

Hello, I have Microsoft Teams downloaded on my home laptop. I started a call with a friend and clicked on the three dots option but there no ‘record’ option listed.

I also tried to ‘schedule a meeting’ from the side calendar option but it only allows me to select a title and time.

I also tried to do a ‘meet now’ and it didn’t work either.

Do you know what could be preventing me from doing it?

July 18, 2020

Hi Joao! I upgraded my microsoft package to be able to access the recording option, however it is still not showing up!

I’ve uninstalled and logged out multiple times but still not showing. Unsure what else to do!

Any help would be appreciated

Hi João! I have a problem with recording. It did not started when I click “Start recording”, or it stoped in a while without any notification. I continued the meeting assuming that recording was going on. When we finished the meeting, we saw that recording is only tiny part of it. During meeting, we only realize that recording sign is not a red dot but a white dot, with notification sentence like “recording is pending” or something. What is the fault? Thanks.

Most likely was a service fault, recordings on Microsoft Teams are made in the cloud. Is not common to have issues with it but sometimes it happens. 🙁

July 24, 2020

We use Teams for meetings with the team and broadcast messages from management. We record those messages, but everytime we play them back , the recording shows a mosaic of all the participants instead of just showing the person speaking. This is not ideal as the playback doesnt covey the same message as when originally recorded (that is with the person speaking viewed in the whole screen) Is there any way to record a meeting with multiple participants (all mutted off) so the playback shows only the person talking, as when it was recorded, intead of showing the mosaic of participants?

Unfortunately that is how it works it will not take in consideration if you pin the video of a person or not. A workaround for this problem would be opening the camera app on the computer and then share the screen with the camera app to the audience, not optimal but this way the screen will be always recorded in full screen and the tiles will be at the bottom of the screen. Another way of doing it is pre-recording it with stream and them during the call you will share your screen and the computer audio with all the attendees, you can even record it if you want to capture the reactions in the little camera squares under the video.

Let me know if this works for you or if you find any other workaround for the problem, I’m thinking about writing an article about this limitation.

I own a Teams account that is part of a bigger corporation. I wonder why it is not possible for me to Record a Meeting (the button is disabled) and how I could enable it for future meetings. My final goal is to record a meeting with captions, so that I can save the transcript after the meeting.

Thanks!! Pia

To get access to it you need to ask the administrator to change the policy for you.

August 5, 2020

I am an executive assistant that is involved in meetings that I am sometimes not a organizer of the meeting and need to record for meeting notes. How can I record without being the organizer of the meeting.

August 17, 2020

Hello Noemi,

In order to be able to record a meeting that you have not organized there are 2 things you need to guarantee:

Make sure the meeting organizer belongs to the same organization
Make sure you are a presenter in the meeting

The option to record a meeting is only available to presenters, you can ask to the organizer or other presenters to make you a present during the meeting.

Hope this helps.

August 6, 2020

is it possible to record in ms teams on mac? I think am missing something, the record feature is not there!!

Yes it’s possible to record a meeting on mac. If you don’t have the option most likely the recording was disabled by the administrator. Here is the documentation that explains it – https://docs.microsoft.com/en-us/microsoftteams/cloud-recording#:~:text=You%20can%20use%20the%20Microsoft,Manage%20meeting%20policies%20in%20Teams .

Is there a way to record a Teams meeting using the views of the person recording the content? For example an external user is presenting a powerpoint presentation to the group and I have pinned that content to the main screen as well as another person speaking to it. Only 2 people on the main screen, the rest are along the bottom. However when the meeting is recorded and sent to Stream it records in a 4 box way. Need this fixed ASAP!

Thanks for your advice.

Unfortunately there is not, the alternative would be to record your screen outside of Teams and then upload it to Stream. Stream now allows you to record your screen it might be a possible solution but you need to be aware of the legal implications it might have and Stream is limited to 15 minutes.

August 8, 2020

I wonder if you can help? I would like to pre-record a Teams meeting (webinar) with a number of colleagues and have a number of slides displayed throughout. Once recorded we would like to ‘broadcast’ the meeting at a later specified date/time. When the pre-recorded meeting plays we would like the wider audience to be able to make comments / questions in the chat and enable the presenters to respond in real time to the chat?

Is this possible?

Many thanks

You can do it using a meeting or a live event all you have to do is record the meeting and then at a later time you play the meeting recording from your computer while sharing the screen with audio.

Hope this helps

August 28, 2020

Thanks for getting back to me, this is helpful.

Can I ask how soon will a recorded meeting will be available? The recording will be 1 hour long.

August 11, 2020

Quick question why is the recording option only available to some users in Team even though everyone is given the same access?

I can record the meeting in a Chat window however not in Teams meeting but my colleagues have the option to record in a Teams meeting!

Also do you know why one gets an error message about video note downloaded on Stream!

Regards Harpal

The meeting record option is only available to presenters, if you are an attendee you will not have this option. Can you provide more information about the stream video error?

Have a nice day

I don’t get the MP4 format as an option when I download from Steam and when I upload to Teams, the file format isn’t accessible to guest users of Teams. The options I get are XSPF, M3U, M3U8 or HTML. Help!

I tried to reproduce your issue but with no luck. Can you please let me know what are the steps you are doing to download the video?

Hi, thanks for your quick response. I tap the three dots for more actions in Microsoft Stream, then click ‘download video’. Whether I choose the save or open options at the next step, I get the same options explained above. I get a pop up about ‘VLC’ being allowed to access my device (which I am allowing) and then it downloads without any problems. I can watch the recording via VLC media player but it seems that this is what denies me the MP4 option as when I go to the ‘media’ tab the option for MP4 isn’t there. Do I need to install a different sort of media player to get MP4 accessibility?

August 26, 2020

If you do not record a teams meeting, is there any way to retrieve it? Also does it automatically tell you that the meeting is being recorded? Could someone record a teams meeting without all of the participants knowing?

The answer is no to all your questions, if you want to know more about the meeting recordings have a look to this article. https://support.microsoft.com/en-us/office/record-a-meeting-in-teams-34dfbe7f-b07d-4a27-b4c6-de62f1348c24?WT.mc_id=M365-MVP-5003360

September 1, 2020

I just recorded a meeting of an hour, but the recording cannot be found under ‘My content’. How long does it take for a record to appear and to be available for watching? Or is it possible that it’s been saved to some place else?

The recording should appear in Microsoft Stream immediately even if it’s not yet ready to be viewed.

September 7, 2020

I created an org using the Teams app and as admin I have the record function but how do I enable that for other participates? I want one of the people in the team to be able to host a meeting without me and to record that meeting.

Only users from your organization will be able to start a meeting recording, to know in detail who can and can’t record a meeting in teams check the following article. https://support.microsoft.com/en-us/office/record-a-meeting-in-teams-34dfbe7f-b07d-4a27-b4c6-de62f1348c24?WT.mc_id=M365-MVP-5003360#bkmk_whocanstartorstoparecording

September 14, 2020

I am a beginner in using the Microsoft team. I have been invited to a webinar on 16 September 2020 at 10am. However, there is some urgent matter need to solve on that timing and I unable to join the webinar. My plan is to record the webinar and watch it later after done the urgent matter. However, I not manage to find the recording option from the … button.

Please advise how can I do in order to record the webinar.

This reply is not in time for your webinar but it might help others with the same question as you. Recordings can not be scheduled ahead of time, recordings will only become available if someone during the meeting explicitly starts it. If the meeting was recorded and was hosted in your tenant you will be able to find it in Teams or in Microsoft Stream.

November 3, 2020

I was wondering if there’s a way to record a meeting and only have the recording made available to the person who started the meeting? At the moment it automatically posts a link in the chat for all participants. Is there a way for it to only be sent to the meeting host?

Many thanks Claire

November 16, 2020

The recording become available to all the users who have access to the video in Stream. You can limit the access to it by downloading the video from Stream and deleting it, this way the link for the recording that is available in the end of a meeting no longer works.

December 4, 2020

I hope you are well.

I have recorded a teams meeting with members of our business but some are considered outside of our business due to being on different tenants. I also need to share the video as its a training to people who were not on the call. I am able to download the MP4 video but how can I save the MP4 file so that I can convert it to a video sharing format that we use (Qumu) so that I can share it with a wider audience, or is it a Privacy issue why it is not possible to share it to people who weren’t in the actual meeting?

Many thanks Natalie

January 21, 2021

Hi Natalie,

The reason behind this limitation is just technical and has to do with the integration of Microsoft Stream and the other applications in the Microsoft 365 ecosystem. Things are changing and soon this limitation will be gone, while it doesn’t happen I suggest you to have a look to the following two articles that explain how you can take advantage of Microsoft Teams new meeting recording features. https://teams.handsontek.net/2020/10/27/enable-meeting-recordings-sharepoint-onedrive/ https://teams.handsontek.net/2020/11/01/keep-track-watched-microsoft-teams-meeting-recordings/

December 15, 2020

First, thanks for providing this amazing tutorial! I definitely learned a lot about Microsoft Teams. Usually, I am using a different tool called Acethinker Free Screen Recorder Online to capture anything on my screen along its sound. But now, I learned a direct way to do it on microsoft teams itself. I will definitely try it!

Thanks for your feedback John 🙂

December 26, 2020

I’m a member of an institution who has a business account. How can I upgrade my students from “guest” to “member”?

Hi Syamsul,

You will need to create an account in the tenant for each one of the students to have them as members, if students are joining teams using their personal emails they will always be guests. Despite joining as guests you can promote them to presenters in a meeting if needed.

January 10, 2021

Is it possible to record multiple meetings that are taking place at the same time. I will not be participating in all of the meetings but have been asked to ensure each one is recorded.

Sure you can record multiple meetings at the same time, you just need to join the meeting and start the recording or ask to one of the presenters to start it.

February 6, 2021

A very useful thread.

Q. may I ask a couple of questions, I hope everyone can relate to? i.e. you join Meeting1 which being recorded and by mistake Meeting1 is left inadvertently open for several hours?

Scenario: Someone arranges Meeting1, its being recorded and I join via desktop set up, video & audio open.

1) if I leave Meeting1 early (which is being recorded) and Meeting1 continues, if someone in Meeting1 goes into chat, I notice the message (bottom right hand corner of Teams) click it and open message, then I seem to end up back in Meeting1 (without actually “joining”) is this correct?

2) if I join Meeting1 (which is being recorded) and Meeting1 continues, if I forget to leave it, then subsequently have two other Teams meetings – does the audio of Meeting 2 get recorded in Meeting1? and if Meeting3 is open but muted (no-one turns up) and meantime I have a private conversation on a mobile, will my conversation be recorded on Meeting1?

3) if meeting3 ends, and I continue to speak on a mobile, will my private conversation be recorded on Meeting1?

The joys of virtual working

May 18, 2021

1 – The chat message will be always available for you and others to use even after leaving the meeting, this means that you will receive all the notifications sent to this chat. 2 – It will depend on the settings for the microphone for each meeting that you joined 3 – No, if you take a call while in a meeting it will not get recorded in Teams becouse the microphone will be in use by another application

Hope this helps 🙂

March 9, 2021

Can I record a meeting for 1 hour and then put it on USB to submit for an assignment?

Yes you can do it but first you must download the meeting from Microsoft Stream, you can find instructions for it here – https://teams.handsontek.net/2020/04/19/share-meeting-recordings-external-users/

March 21, 2021

I am trying to use Teams to record a zoom meeting. If I open up a Teams meeting and begin to record, then go to sharing my screen, I can click on the zoom meeting and record it. But when I play it back, I only see the video with no audible audio. Is there something I can set so that the audio of the zoom meeting captures on my Teams recording too? Thank you

Hi Yolanda,

My suggestion is to turnoff the microphone in the zoom call and use it in the teams meeting this way teams will be able to capture the sound from the speakers from the zoom meeting.

March 29, 2021

I have the following scenario, hope you know a solution around it. I need to record a speaker, it’s just me and the speaker on the Teams call.

The problem is I want to record ONLY the speaker, without showing my face (or icon, if my video is closed) on the bottom corner. I want a full-screen of speaker only!

Do you know a way to do this, please? I played with Teams and can’t find a way to do that…

I’m not aware of any solution to do that using Microsoft Teams meetings you will always get the speaker the content and the members. As an alternative you can ask your speaker to record him self using Microsoft Stream, this way the application will only record the content and the speaker. You can find more information about it here – https://docs.microsoft.com/en-us/stream/portal-create-screen-recording

April 15, 2021

If I am the meeting organizer but someone else will be presenting a PPT. Am I able to record the meeting and what they are presenting on their screen?

In order to record the meeting you must have a presenter role, the content recorded will be always the one being shared. In other words if a user is sharing a PowerPoint that is the only thing captured by the recording.

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How To Record a Teams Meeting Effectively in 5 Easy Steps

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Recording a Teams meeting can be an easy way to capture important discussions and ideas shared during virtual meetings. People want to record their meetings for different purposes as they do if they want to review it later or share it with team members who couldn’t attend and for some people it becomes difficult to record the meeting.

Through this blog, people can learn how they can record a team meeting in just 5 easy steps like from starting the recording to saving and accessing the file after some time. This blog has all the steps that can make everything simple and easy whether a person is a student or an employee.

What is a Teams Meeting

Today everyone wants to talk to their family, and through calls, they are sometimes not satisfied because sometimes a person wants to feel the presence of their close ones in front of them.

Team meetings provide people with some of these things only and this is developed by Microsoft and provides people a way to talk to their family members and other relatives this Microsoft team also provides certain more features through which a person can remove background noise and due to this it is also helpful with their client meeting as well.

Who can Record a Meeting?

Possess any of these licenses: Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, Business Essentials, M365 Business, or Business Premium. Ensure that the recording feature is enabled by an IT administrator. You function as the meeting organizer or a representative from the same organization.

Who Can’t Record a Meeting?

A person joining the meeting. Someone from a different company. An unidentified attendee.

How To Record a Teams Meeting Effectively

This guide will show you how to capture Microsoft Teams meetings on both desktop and mobile using the official method. Additionally, it will offer alternative ways to record the meeting if you are participating as a guest.

Note: Also, keep in mind that recordings via Teams will automatically end once all participants leave the meeting, with a duration limit of up to four hours.

How to Record a Teams Meeting Using Built-in Recorder

Microsoft Teams provides a simple way to record and save important discussions and other important meetings through the recording feature provided by Microsoft Teams.

The head of the meeting can ask their participants to use the chat section so that the person who will listen to the conversation can note important points from the meetings. These messages which will be written in the chat section can also be recorded during the recording of the meeting and people can take reference from these chats as well. Let us look at some of the steps that help people record their meetings easily:

Step 1: Start the Meeting and Add All Participants

People must start the meeting the way it starts and they must ensure that all the participants are present during the recording time.

Step 2: Click on more options (three dots) icon

When the meeting has started now click on the ”…” icon to open more options to start recording.

Step 3: Click on the Start Recording option

When people have clicked the “…” icon then they have got an options list, now click on the “start recording” option. When this option is clicked a message will be sent to all the present participants that the meeting is recorded.

Step 4: Check all the functions and controls of the meeting

After the recording has started then people must check that it remains active during the complete session and people can also stop or pause the meeting anytime they want to do that by using some of the control buttons.

Step 5: Save the Recorded Meeting File

When the person has ended the meeting then the recorded file will be saved automatically. People can access their recorded files from the chat or channel section where they have started their recording.

How to Automatically Record Teams meeting

Microsoft Teams provides a variety of features through which people can record their meetings so that all the important discussions done during the meeting must be saved properly. Let us discuss some of the important steps which help people to record their conversations.

Step 1: Check Permissions through Settings

People must check that they have the necessary permissions to record meetings because, in some of companies, permissions are given to specific people at higher posts only. So, people must confirm this thing in advance.

Step 2: Enable Recording

Employees who have permission to start the recording must look for an automatic recording option and start it as soon as the meeting starts.

Step 3: Start Recording by clicking on the more (three dots) icon

People must now click on the “More actions” icon (…) and select “Start recording”. Once the meeting is going on then people must locate the meeting toolbar at the top of the screen. Now the recording message will be sent to all the participants.

Step 4: Use Recording Features

People can take advantage of different features provided by the teams to pause or resume the recording whenever they require using the same toolbar. Using this people can ensure that they can record only important points during the meeting.

Step 5: Review and Share Recordings

After ending the meeting people can access the recorded file by going to the meeting chat or channel. They can check if the meeting has recorded accurately or not before sharing it to their employees.

People can also use the transcription feature provided by teams to convert speech into written text and this can be very helpful for those who prefer reading or want to make notes of the meeting. By using these steps, people can efficiently capture important conversations and also ensure that important information is recorded for future purposes as well.

Features of Microsoft Teams Meeting

Microsoft Teams Meeting is a handy tool that brings people together for discussions, presentations, or catch-ups online. Microsoft Teams offers various features to make virtual meetings smooth and efficient.

1. Video Calling

One of its key features is video calling. People can see each other through their webcams, making conversations feel more personal, even if they’re miles apart. They can also turn on or off their video whenever they want during the meeting.

2. Screen Sharing

Another great thing about Teams Meetings is screen sharing. People can show their computer screens to everyone in the meeting. This is super useful when explaining something on a document, a presentation, or giving a demo of a project.

3. Private Message

People can chat during the meeting too! They can type messages to everyone or privately to specific people.

4. Scheduling Meetings

Another awesome feature of the Microsoft team is the ability to schedule meetings in advance people can set up a meeting for a specific date and time and invite others to join and due to this people will get reminders so they won’t forget to join the meeting.

5. Raise Hand Option

Team Meetings also have a “raise hand” option. If someone wants to speak but doesn’t want to interrupt, they can click a button to virtually raise their hand. This way, the person leading the meeting knows they want to talk.

6. Mute button

There’s a “mute” button too. Sometimes, background noises can be distracting, so people can mute themselves to avoid disturbing others. They can unmute when they want to speak.

7. Recording

Recording meetings is possible with Teams as well. People can record the whole meeting, including the video, audio, and screen sharing. This is an easy way for those who couldn’t attend and want to listen to the whole conversation later.

8. Share files

Using team Meetings people can also share their files to keep their points clear and also they can upload documents or presentations that everyone in the meeting can access. This way of sharing people’s thoughts is simple and easy to make everyone understand about the project and also helps people to work together.

9. Customized Backgrounds

This is the new feature launched by the teams through which people can choose different backgrounds that will appear behind them during the meeting and this feature is mostly used by people who don’t want to show their messy room.

Microsoft Teams also provides security to its users when it comes to their data because they have built-in security features that keep the meetings safe and private so people can discuss things without tension about any third party.

Microsoft Teams Meeting is a simple and easy tool that is not only used for recording meetings but also helps to connect people together. Teams have features like video calling, screen sharing, chat, scheduling, raising hands, mute, recording, file sharing, background effects, and security which makes people’s virtual meetings fun and an easy way to connect with people who are far away from them. Through this people can talk to their long-distance family, friends, and teachers can take classes online, and many more.

From the above blog, it is clear that recording team meetings is important for saving important discussions for future use or for giving this recording to employees who were not present during the meeting. Microsoft Teams makes it easy for people to talk to other people who are far away from them and also record their memories using the recording feature of Teams. Sometimes people find it difficult to record their meetings but through the above blogs recording a meeting will be an easy way by following those steps.

Teams can be used by different people for different purposes like companies, and schools, or it can also be used to record happy moments of families who live at a distance.

Why should people record a Team meeting?

People can record a Teams meeting for a variety of reasons and this feature of teams allows people to look at the team discussion anytime in future or they can also share information with absent team members. Recording a team meeting is also used by teachers or families to connect with their students and children respectively.

Can people record both video and audio during a team meeting?

Yes, with the help of Microsoft Teams people can record the entire meeting which includes video, audio, and screen sharing and through this people can ensure that all the important discussions and data are s Thiaved for future purpose as well.

What are some of the additional features provided by Microsoft Teams Meetings?

Microsoft Teams has a variety of features which includes video calling, screen sharing, private messaging, scheduling, raise hand option, mute button, background effects, and security measures features and these features help people in a variety of ways.

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How to record a Microsoft Teams meeting

Knowing how to record a Microsoft Teams meeting can save you so much time that's often spent asking for people to repeat instructions or remind you of what they said. Organizations may also want to record troubleshooting meetings for later analysis, compliance requirements, or to recall significant decisions that were made. Microsoft Teams understands this and has made the recording process simple to use – if it’s set up properly.

How to record a meeting in Microsoft Teams

Playing a recorded meeting, recording meetings extras, what you need.

PC, laptop, tablet, or smartphone with Teams access

Let’s go over what you need to record a meeting in Teams, how to find recordings when the meeting is done, and everything else you should know about the process.

Step 1: Make sure you have the right permissions. There are a number of permissions needed to start and stop a recording in a meeting. First, the user will need a subscription like Office 365 Enterprise, Business Premium, or Business Essentials.

If you're working as part of an organization, your IT administrator may need to enable recordings for the organization. Some organizations default to disabling recordings except in certain situations. If you're working independently, then it should be enabled by default.

Only certain users can record meetings when they join. That includes both meeting organizers and those who have part of the organizer’s organization on Microsoft Teams . Those who are part of different organizations and guests will not be able to record.

Step 2: Log into Microsoft Teams and join a meeting. Arrange for one person to start and stop the recording if necessary – you cannot make multiple recordings of a meeting at the same time.

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Step 3: In the meeting, look at the menu at the top of the window, and select the More actions option (the three-dot ellipses icon).

Step 4: Select Start recording in the drop-down menu. Some organizations have a recording policy that you will now need to accept before the recording can start, although this isn’t common. All those who have joined the meeting will receive a notification that the meeting is now being recorded.

Step 5: Turning on recording will also turn on transcriptions, unless transcriptions have specifically been blocked by an administrator. Transcriptions can be viewed in real time and are saved alongside the video when the recording ends. Transcriptions are important if the recording is being made for compliance or legal reasons, among other uses. Live transcriptions can be stopped at any time in the More actions menu.

Step 6: When it’s time to stop recording, go to the More actions menu again, and select Stop recording . The recording will now be processed, which can take a little time, so it may not be immediately available to view.

When Microsoft Teams records a meeting, it is saved to SharePoint. If it was not a channel meeting, it is saved to OneDrive. Visit these locations to find the file of the meeting. A link to the recording will also appear on the channel or chat where the meeting took place, and it will be available in the Files tab of the channel, too.

You can share the file either directly with someone else on Teams or copy it and paste it into a variety of other platforms, depending on what’s easiest.

Important note : Microsoft Teams recordings often have a built-in expiration date, after which the meeting will not be available (plus a grace period for the owner of the record). This can be disabled by IT. The expiration date will show up in Teams along with the link to the meeting, as well as in the Details section of Show actions in the recording file. Those recording the meeting can typically customize the expiration date. It’s important to make sure the video is shared or used before the expiration date. If the recording was made for compliance purposes, expiration dates should be disabled or the files should be saved permanently in another way.

There are some other considerations to make when recording a meeting in Teams:

Recordings will automatically stop when everyone has left the meeting. However, recording will not stop if the person who began it leaves – that means someone else may need to stop it manually at the right time.

Sometimes regional rules can impact recording settings. For example, local regulations may require that everyone give their permission to be recorded before beginning.

Guests and external attendees will not be able to view the recording unless someone shares it directly with them.

The video of the meeting can only show up to four video streams at once. You cannot switch to other streams when viewing a recording.

Compliance requirements may overrule some of the settings that we’ve discussed above.

If you're looking to set up a meeting with some colleagues, consider making a new team first .

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Microsoft Teams is a terrific workplace platform for keeping the camaraderie strong. Featuring collaborative messaging, video conferencing, and file-sharing tools, it’s your one-stop-shop for in-office, hybrid and at-home workers alike. But anyone with a long history of using Teams will tell you how clogged up your message stockpile can get. Fortunately, deleting and hiding these exchanges is relatively easy to do, and we’ve put together this guide to help.

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J.P. Crawford homers, drives in 3 as AL West-leading Mariners stay hot with 8-5 win over Guardians

Seattle Mariners’ J.P. Crawford celebrates in the dugout after his home run against the Cleveland Guardians during the third inning of a baseball game Tuesday, June 18, 2024, in Cleveland. (AP Photo/Sue Ogrocki)

Seattle Mariners’ Dylan Moore gestures at second base after hitting a double against the Cleveland Guardians during the fourth inning of a baseball game Tuesday, June 18, 2024, in Cleveland. (AP Photo/Sue Ogrocki)

Cleveland Guardians center fielder Daniel Schneemann jumps for but can’t catch the ball on a home run by Seattle Mariners’ J.P. Crawford during the third inning of a baseball game Tuesday, June 18, 2024, in Cleveland. (AP Photo/Sue Ogrocki)

Cleveland Guardians’ Triston McKenzie pitches to a Seattle Mariners batter during the first inning of a baseball game Tuesday, June 18, 2024, in Cleveland. (AP Photo/Sue Ogrocki)

Seattle Mariners’ Luke Raley is congratulated in the dugout following his home run against the Cleveland Guardians during the fifth inning of a baseball game Tuesday, June 18, 2024, in Cleveland. (AP Photo/Sue Ogrocki)

Seattle Mariners left fielder Luke Raley dives for and catches a fly ball hit by Cleveland Guardians’ Will Brennan during the fourth inning of a baseball game Tuesday, June 18, 2024, in Cleveland. (AP Photo/Sue Ogrocki)

Seattle Mariners’ Bryce Miller pitches to a Cleveland Guardians batter during the first inning of a baseball game Tuesday, June 18, 2024, in Cleveland. (AP Photo/Sue Ogrocki)

Cleveland Guardians’ David Fry, left, is tagged out by Seattle Mariners third baseman Josh Rojas during the second inning of a baseball game Tuesday, June 18, 2024, in Cleveland. (AP Photo/Sue Ogrocki)

Cleveland Guardians’ José Ramírez, right, and Seattle Mariners catcher Cal Raleigh watch Ramírez’s single during the sixth inning of a baseball game Tuesday, June 18, 2024, in Cleveland. (AP Photo/Sue Ogrocki)

Cleveland Guardians’ José Ramírez, right, scores in front of Seattle Mariners catcher Cal Raleigh during the sixth inning of a baseball game Tuesday, June 18, 2024, in Cleveland. (AP Photo/Sue Ogrocki)

Cleveland Guardians second baseman Andres Gimenez, right, tags out Seattle Mariners’ Luke Raley (20) at second base in the seventh inning of a baseball game Tuesday, June 18, 2024, in Cleveland. (AP Photo/Sue Ogrocki)

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CLEVELAND (AP) — J.P. Crawford hit a two-run homer, Luke Raley and Dylan Moore added solo shots and the Seattle Mariners stayed baseball’s hottest team with an 8-5 win over the AL Central-leading Cleveland Guardians on Tuesday night.

With their fourth straight win and eighth in nine games, the Mariners improved to an MLB-best 17-5 since May 26.

Seattle began a nine-game trip on top of the AL West by nine games — the largest lead in any division. It’s the club’s biggest advantage since the end of the 2001 season, when the Mariners won 116 games.

Crawford homered in the third inning off Triston McKenzie (3-4) and added an RBI double in the fourth.

Raley, who grew up in nearby Medina, Ohio, connected in the fifth to put the Mariners ahead 6-1. The homer came only minutes after Raley made a diving catch on the track down the left-field line. He was ejected after striking out in the ninth.

Bryce Miller (6-5) held the Guardians to three runs and six hits in 5 2/3 innings. It was the second straight solid outing for the right-hander, who pitched seven scoreless innings last week in a no-decision against the White Sox.

FILE - New York Giants' Willie Mays makes a catch of a ball hit by Cleveland Indians' Vic Wertz in Game 1 of the 1954 baseball World Series in New York's Polo Grounds on Sept. 29, 1954. Mays, the electrifying “Say Hey Kid” whose singular combination of talent, drive and exuberance made him one of baseball’s greatest and most beloved players, has died. He was 93. Mays' family and the San Francisco Giants jointly announced Tuesday night, June 18, 2024, he had “passed away peacefully” Tuesday afternoon surrounded by loved ones. (AP Photo, File)

Cleveland’s Steven Kwan reached base for the 23rd straight game and extended his hitting streak to 12 in a row with a single in the eighth.

Down 7-1, the Guardians didn’t go quietly. They scored two in the sixth, one in the seventh and another in the eighth — helped by Seattle’s Trent Thornton hitting two consecutive batters — before Andrés Muñoz worked out of a jam.

Muñoz finished up for his 13th save.

McKenzie worked around leadoff walks in the first two innings, but another in the third came back to bite him as the Mariners took a 4-1 lead.

After No. 9 hitter Moore walked, Crawford connected for a two-run homer that barely cleared the wall and Guardians rookie center fielder Daniel Schneemann’s glove.

Cal Raleigh’s RBI double made it 3-0, and after McKenzie issued his fourth walk, Guardians manager Stephen Vogt pulled the right-hander. who lasted just 2 1/3 innings — his shortest outing this season.

With both teams off Monday, Vogt and Seattle manager Scott Servais went golfing.

The winner?

“Ask him,” Servais cracked.

They were together last season as Vogt served as Seattle’s bullpen coach. Servais said it didn’t take long for him to recognize Vogt was ready to manage and he’s not surprised by Cleveland’s strong first half under their rookie skipper.

“They’re a good team,” he said. “They have a lot of speed. They’ve hit a few more homers this year. They’ve got great pitching. They play good defense, They have all the ingredients it takes.”

TRAINER’S ROOM

Guardians: RHP Gavin Williams (elbow) will make his next rehab start at Double-A Akron on Friday. Williams threw 52 pitched in his previous outing for Triple-A Columbus. There’s still no clear timetable for his season debut after getting hurt in training camp. ... RHP Shane Bieber (Tommy John surgery) is around for the homestand after getting a routine post-operation checkup.

Guardians RHP Tanner Bibee (4-2, 3.94 ERA) starts Wednesday against Mariners RHP Bryan Woo (3-0, 1.07), who missed his last start with arm discomfort. Woo underwent an MRI that came back clean. Servais said the Mariners will keep a close eye on Woo.

AP MLB: https://apnews.com/hub/mlb

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Jimin Sets Return With Second Solo Album ‘Muse’

By Larisha Paul

Larisha Paul

Jimin is feeling inspired. On Monday, the BTS member announced plans to release his second solo studio album , Muse . Out July 19, the record is described in a statement from Hybe and BigHit Music as a documentation of the musician’s “journey to find the source of his inspiration.”

Muse marks the first full-length solo release from Jimin since he unveiled his debut album Face in March 2023. The album featured the lead singles “Set Me Free Pt. 2” and “Like Crazy,” which featured songwriting credits from his bandmate RM.

Jimin is currently completing his mandatory military service duties in South Korea. The musician enlisted in December 2023 at the same time as BTS’ Jung Kook. But even as he began his stint as an active-duty solider, he had his music and his fans on his mind. At the close of the year, Jimin released “Closer Than This,” a love letter to his fanbase that was at once a parting gift and reassurance for the future.

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“My members were the people who made it possible for me to start preparing this album,” he told Rolling Stone last year. “This all began at the [Permission to Dance on Stage] concerts in Las Vegas last year, and at the time, I was struggling with the emotions that ended up in [‘Like Crazy’]… While we were talking over drinks, I told them, ‘I don’t know if I’m doing well. I don’t even know what I’m doing.’ But the members said that it’s perfectly fine to feel that way, that it’s OK to feel lost sometimes. They suggested, ‘Why don’t you express these emotions through music?'”

He continued: “So the moment I returned to Korea from the United States, I met up with the producers and started working on music right away. I’m so thankful to my members for inspiring me to start working on this album. I don’t know how people are going to react to the music, but I actually was able to completely resolve and move on from all those feelings of being lost. I’m perfectly OK now, so I’m so very thankful to them.”

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How to Record a Group Presentation Using MS Teams

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COMMENTS

Recording a meeting with no attendees in Teams
I want to make a video presentation that will be saved into the Teams feed and accessible to my Team. However, I will not need/want attendees. It will more be a quick 10 minute presentation. I've recorded attended meetings like this before. Is it possible to do them solo? If I do so will all people in the Team automatically have permission to ...
How to RECORD a Teams Presentation While ALONE
Are you needing to record a Microsoft Teams presentation while no other attendees are present? If you want to record a Teams meeting without being live so t...
How would you record a presentation along with audio in Teams?
If so, the answer is yes, to doing so, please kindly do as following steps: (1) In Microsoft Teams, go to Calendar tab and click the button "Meet now" to start a meeting without invite any participant. (2) Click " More actions " from the meeting control bar and click " Start recording", see below picture:
Record a video or audio clip in Microsoft Teams
Go to any one-on-one or group chat. Select Record a video clip under the box where you type a message. Select Audio at the bottom of the screen. Select the microphone icon near the bottom of the capture screen. Record for up to one minute or select the red square to stop the recording.
PDF Recording a presentation in Microsoft Teams Step by Step guide
Once your presentation has come out of full screen mode, it will look like the image below. Click the black box in the bottom right which says Call is in progress. Click here to go back to the call screen _ to return to Microsoft Teams 14. In Teams click the Z… in the middle of the tool bar and select ZStop recording [ then hang up on the call.
Recording a narrated presentation via Microsoft Teams video call
Navigate to your desktop and open your PowerPoint slides or other content you wish to narrate over (for example an image, a Word document, a website in your browser). Navigate back to the Teams video call you have started. Select more options / start recording from the call menu bar.
Using Teams to record a video presentation
In this video I demonstrate how to use Microsoft Teams to record a presentation that can be shared later for other people to view.
Record a meeting in Microsoft Teams
In Teams, go to your Calendar . Select New meeting. Add people to the meeting. In the meeting invitation, select More options. Set meeting participants as presenters and co-organizers, as necessary. Go to Recording & transcript . Next to Who can record and transcribe, select an option from the dropdown menu.
How to record a Microsoft Teams meeting: 5 easy ways
Step 1: Join the Teams meeting. Create a New Scene by clicking on the "+" icon in the "Scenes" box. Next, add a Display Capture Source by clicking on the "+" icon in the "Sources" box and choose "Display Capture." Select the display or screen where your Microsoft Teams meeting will be.
Using Recording Studio with Microsoft Teams
In this video, Aisha Miller from the #MicrosoftTeams team walks through how to use Recording studio in PowerPoint so that you can deliver more impactful and ...
Recording a Single Participant Meeting via Teams
We would jump into a meeting with one participant, turn on recording & screen sharing and when complete the video would load to Stream without any issues. Now when we do this, the record feature is disabled until a 2nd participant joins the meeting. Is there anyway around this? Admin setting to enable?
How to Record a Microsoft Teams Meeting
First, select More ( three dots icon) from the meeting controls. Then select Start Recording ( record button icon) from the dropdown list. A notification will alert meeting participants that the meeting is being recorded. If you have enabled meeting transcriptions, the notification will include that information.
Recording a presentation and making it available for later viewing
I'd like to record a presentation with screen capture and then make that presentation available for later viewing. Ideally, I can provide a link to the recording and anyone who has that link can view my presentation.
How to Record a Group Presentation Using MS Teams
Step 1: Schedule a time to meet in Teams to present and record your group project. You can schedule a meeting in the Teams calendar. Step 2: Choose one member of your group to record the meeting. This is done by clicking on the "..." menu and selecting "Start Recording." Note that all members of the group present in the meeting will have access ...
How to record a meeting on Microsoft Teams
Microsoft Teams allows you to record the meetings you have in the platform either to review it later or to share it with someone else who couldn't attend. In this article you will learn how to record a meeting on Microsoft Teams in 2 simple steps and how to manage and share the recordings with other members of the organization. Once in a meeting click on the … dots on the meting bar to ...
Is there a way to capture in a MS Teams meeting recording the videos
I had a presentation with videos inserted and used PowerPoint Live functionality to Present in a MS Teams meeting and it worked awesome in the live event - No distortions or lagging. However the recording of the teams meeting did not capture the videos. We used external editing software to drop them into the mp4 file and post on our Teams channel.
How To Record a Teams Meeting Effectively in 5 Easy Steps
Step 2: Enable Recording. Employees who have permission to start the recording must look for an automatic recording option and start it as soon as the meeting starts. Step 3: Start Recording by clicking on the more (three dots) icon. People must now click on the "More actions" icon (…) and select "Start recording".
Is there a way to self record your screen using Microsoft Streams or Teams?
Create a meeting, invite the "dummy" switch to clean browser window, login (as dummy) and join team, back to "you" present and record, then meeting is saved to Stream on completion. You may need to talk to your Admin staff to get an account you can use, we just provision it and deprovision it as necessary.
Tutorial Microsoft Teams
Learn how to record a call or presentation on the Microsoft Teams application of a computer running Windows in 5 minutes or less.
How to record a Microsoft Teams meeting
Step 2: Log into Microsoft Teams and join a meeting. Arrange for one person to start and stop the recording if necessary - you cannot make multiple recordings of a meeting at the same time. Step ...
How can I record a group powerpoint presentation on Teams without each
My online class has to make a presentation for class based on a PowerPoint we created. The PowerPoint is available on teams, and we have all added to it. We would now like to record the audio. Can we record our parts individually, or must we all be in a meeting to record?
J.P. Crawford homers, drives in 3 as AL West-leading Mariners stay hot
CLEVELAND (AP) — J.P. Crawford hit a two-run homer, Luke Raley and Dylan Moore added solo shots and the Seattle Mariners stayed baseball's hottest team with an 8-5 win over the AL Central-leading Cleveland Guardians on Tuesday night. With their fourth straight win and eighth in nine games, the Mariners improved to an MLB-best 17-5 since May 26.
BTS' Jimin Announces Release Date for Second Solo Album 'Muse'
Jimin is feeling inspired. On Monday, the BTS member announced plans to release his second solo studio album, Muse.Out July 19, the record is described in a statement from Hybe and BigHit Music as ...
Recording PowerPoint Presentation in Teams with Video
It looks like what you want to do does not translate to the recording of a meeting. When sharing it should be the "standout" option (2nd icon from left) in Presenter Mode which you select when you initially click the share button in a Teams meeting. In my tests, regardless of the content I share (monitor, program, or PowerPoint via PowerPoint ...
recording a powerpoint presentation in Teams
According to my test, when you share a Powerpoint presentation in meeting, instead of presenting a Powerpoint file, if you select screenshare then open the Powerpoint file on the desktop, the recording will record the entire screen and movement of the pointer. For more information about this, please refer to Share content in a meeting in Teams ...