1234 Main Street, New Delhi
India
Email: [Your Email]
Phone: [Your Phone Number]
November 10, 2023Embassy of Italy
New Delhi
IndiaSubject: Application for Schengen Tourist Visa – Amina Patel, Passport No: YZ123456Dear Visa Officer,
I am writing to respectfully submit my application for a Schengen tourist visa for my planned visit to Italy, which is scheduled from February 1 to February 16, 2024. My intention is to experience Italy’s renowned cultural heritage, stunning landscapes, and culinary delights.
The primary objective of my journey is tourism and leisure. I am eager to delve into the local culture, sample authentic cuisine, and visit illustrious sites, including the Colosseum in Rome. As an avid admirer of European history and architecture, this trip represents a long-awaited dream.
I am currently employed as a Marketing Executive at ABC Corporation in New Delhi, a position I have held since January 15, 2020. Enclosed is a letter from my employer, verifying my employment, the approval of my leave for this period, and my commitment to return to my position following my vacation.
Please find attached the necessary documents to support my visa application:
● A duly completed and signed Schengen visa application form, along with passport-sized photographs.
● My valid passport, which includes my travel history.
● Comprehensive travel insurance with a minimum coverage of €30,000.
● Round-trip flight reservations: Tokyo to Rome and return (February 1-16, 2024) via Japan Airlines.
● Confirmed hotel bookings for the duration of my stay in Italy.
● Employment and leave certificates from ABC Corporation.
● Financial documents demonstrating my economic stability, including Income Tax Returns, recent payslips, and bank statements.
Planned Itinerary:
● [February 1, 2024]: Departure from New Delhi to Rome.
● [February 2-4, 2024]: Exploring Rome.
● [February 5-8, 2024]: Travel to and stay in Venice.
● [February 9-12, 2024]: Visit Florence and Tuscany region.
● [February 13-15, 2024]: Return to Rome; final exploration and shopping.
● [February 16, 2024]: Departure from Rome to New Delhi.
I am genuinely excited about this trip and have taken through steps to ensure a well-organized and hassle-free journey. Should you require any additional information or clarification, please do not hesitate to contact me.
I appreciate your consideration of my visa application and look forward to a positive response.
Sincerely,
Amina Patel
[Address in India]
[Contact Information]
Employment certificate, financial documents, and income tax return (ITR) are the staples of most visa applications. But there is one document that is usually overlooked — the cover letter.
A cover letter isn’t always a requirement when applying for a visa. However, it’s something that we often recommend to add to your pile of documents, especially if there is no interview and you have some explaining to do.
You see, sometimes, things don’t always fit the mold perfectly. There are cases wherein you can’t provide the exact document needed, but you have a very good alternative. Or maybe you just can’t provide something at all, but you have a perfectly valid reason. Or perhaps you’re traveling with a group or for a special purpose. These instances could probably benefit from a well-crafted explanation to give the visa officer a clearer picture of your situation.
When I apply for a visa, I usually submit a cover letter regardless of whether or not it’s one of the requirements. I always want to give a summary of my application and clarify some aspects that may be prone to misinterpretation.
WHAT'S COVERED IN THIS GUIDE?
For me, a good cover letter must be able to provide the following:
Looks like a lot, huh? But here’s the thing: According to a couple of friends who used to work as visa officers at strict embassies, they usually had very little time to assess each application. Hence, if you’re going to make a cover letter, go straight to the point . One page should be enough. The key is being concise — finding the balance between giving enough information and keeping it short and sweet.
Here are some samples. I intentionally used complicated situations to give you an idea how I usually explain them. If they don’t apply to you, feel free to modify these to match your case. Please use this only as a model for your own cover letter. Please do not copy-paste the whole thing without adjustments.
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2020 • 1 • 7
where to attach cover letter for Australia Visa application?
In my case, I uploaded it under Evidence of Planned Tourism Activities > Others.
Hello, I will be applying for a Japan visa and will submit a cover letter din. I have a few questions:
sorry habang nagtatype ako nadadagdagan questions ko haha. sana masagot parin. Thank you sa travel guides. Super helpful. :)
This is for Japan ha.
1. You may indicate your companions. Ako I prefer na imention sila to show na travel with friends talaga.
2. OK lang kahit isa lang kung sa tingin mo strong enough ung account na yun. Pwede ring madami if feeling mo di enough ung isa lang.
3. Naeempty ba ung payroll account when u transfer?
4. Bank cert lang naman ang need ng Japan so kahit walang statement, ok lang.
5. If hindi ka magsusubmit ng statement, di na need iexplain kasi hindi lalabas. :)
I plan to visit Canada and have started my visa application. I selected visit friend for purpose instead of tourism as I would like to be fully honest with my application. My very purpose is to be with my boyfriend and meet his family and friends. Touring comes as a bonus. Would it be fine to add captions or narrations on the pdf document together with our pictures as proof? I also have our hotel and tour bookings and his boarding passes on the two times that he has visited me here in PH. This is the Proof of Relationship section on the application visa.
Hello. Any recommendations for Schengen visa assistance agencies?
Try Gazelle Travel and Tours around Ortigas or Constellation Travel in Makati.
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When applying for a visa or immigration status, a cover letter is used to explain your intentions and qualifications in a structured and focused way. It can take a variety of forms, including letters of explanation the reasons for visit and submission letters each tailored to specific aspects of the request. The letter must be consistent with the information provided in the application forms, such as the purpose of the trip, dates and availability of funds. Immigration officers use these letters to assess your application thoroughly. There are recommended practices for writing an effective letter, such as checking spelling and grammar, highlighting key points and maintaining a flowing structure. In addition, a submission letter written by an accredited professional, which includes references to relevant case law, can greatly improve the chances of the application being approved.
Visit letter of motivation often overlooked in the visa or immigration application process, can actually be a decisive factor in the success of your application. A well-written cover letter doesn't just reiterate information already provided in forms and supporting documents; it gives that information a face and a voice, providing context and connecting the dots between your past, present and future intentions.
Firstly, a cover letter acts as a persuasive tool. It gives you the opportunity to present a coherent argument about why you should qualify for the visa or status you're applying for. You can explain things that aren't immediately obvious on standardized forms, such as the reasons behind certain career or life decisions that may have an impact on your application.
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Secondly, the letter adds credibility and consistency to your file. Immigration officers look for clues to assess your reliability and integrity. A polished, well-organized and truthful cover letter enhances your credibility and can balance out weaker aspects of your application.
Third, the cover letter allows you to expand on your profile . While official forms and documents offer a "black and white" view of your situation, the cover letter provides the nuances, colors and context that make your profile unique. This is particularly useful in complex cases where further explanation is required, such as minor criminal records, gaps in employment or education, or previously refused visas.
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Fourthly, a well-informed letter can help you anticipate and circumvent potential obstacles to the approval of your application. For example, if you've already had a visa refused, a cover letter is the ideal place to explain what has changed since then and why that decision should be re-evaluated.
A covering letter, also known as a cover letter or submission letter in some cases, is a document that complements your visa or immigration application. It provides a broader context to the information provided in the official forms, and offers an opportunity to present yourself in a more personal way to the relevant authorities. This letter can be an opportunity to detail specific aspects of your situation that are not covered in the standard forms.
Depending on the country and the type of visa, this letter can take several names:
Country | Official letter name | When is it requested? |
---|---|---|
United States | Statement of Purpose (SOP) | Student Visa (F-1), |
Canada | Letter of Explanation | Student Visa, |
United Kingdom | Personal Statement | Work Visa, Student Visa |
Australia | Genuine Temporary Entrant (GTE) Statement | Student Visa |
Schengen zone | Schengen Visa Cover Letter | Tourist Visa, Business Visa |
Japan | Letter of Reason for Invitation | Work Visa, Student Visa |
New Zealand | Statement of Purpose (SOP) | Student Visa, Work Visa |
Germany | Motivation Letter | Student Visa, Research Visa, |
France | Letter of motivation | Student Visa, Work Visa |
India | Introduction Letter | Business Visa, Student Visa |
Singapore | Letter of Introduction | Visitor Visa, Work Visa |
Ireland | Letter of Application | Work Visa, Study Visa |
Switzerland | Justification Letter | Work Visa, Student Visa |
United Arab Emirates | Employment Offer Acceptance Letter | Work Visa |
South Africa | Biographical Statement | Work Visa, Student Visa |
China | Personal Statement | Work Visa, Student Visa |
Portugal | Carta de Motivação | Application for work visa, entrepreneur visa, residence visa, |
The ambiguity between cover letter and letter of intent is quite common, especially when it comes to immigration formalities or visa applications. So what's the fundamental difference between the two?
Although both types of letter share certain similarities, their purpose, target audience and content can differ significantly. That's why it's important to understand the requirements of each situation when choosing the right type of letter to write.
The cover letter and the letter of appeal against a visa refusal are two distinct tools in the immigration process. While the former accompanies the initial visa application, highlighting the applicant's qualities and intentions, the latter is used after a refusal to contest the decision taken. Each is addressed to a specific audience and requires a different approach to writing. The choice of tone and content strongly depends on the purpose of the letter. To better understand these nuances, I invite you to read my other article on this subject: Appeal against Schengen visa refusal . And if you're wondering what are the most common causes of Schengen visa refusals and how to avoid them, don't miss my article : What are the reasons for Schengen visa refusal and how can they be avoided? .
Here are some of the differences between these two types of letter:
Like a cover letter, a submission letter plays a crucial role in the visa or immigration application process. However, there are some notable differences between the two. Here are a few key points to distinguish them:
While a cover letter offers an overview of your situation and intentions, a submission letter goes further, incorporating legal aspects and case laws to strengthen your application. It's often most effective when written by a professional familiar with the complexities of the immigration system.
It is essential to organize your cover letter logically and coherently to make it easier for the immigration officer to read and understand. A well-structured and complete cover letter is more likely to leave a positive impression and can increase your chances of obtaining a visa. Here are the key elements to include:
This is where you should briefly introduce yourself and indicate the type of visa or immigration status you are applying for. Your introduction should be concise and to the point, setting the scene for the information that follows.
In this section, you'll explain why you want to enter the country. Whether it's for study, work or a family visit, it's important to be as specific as possible.
Provide details on how you plan to finance your stay . This can include information on savings, scholarships or financial support from a sponsor. Be sure to provide evidence to back up your claims, such as bank statements or letters of support.
Clearly indicate your planned travel dates. This includes the date on which you plan to enter and leave the country. Make sure these dates are consistent with the information provided in your application forms.
This is an often overlooked but important aspect. Make sure that all the information in your cover letter is consistent with that provided in the application forms. Any inconsistencies can be a red flag for immigration officers.
Especially in the case of study permit applications, you may need to include information about your academic or professional background. Transcripts, letters of recommendation or certificates may be useful here.
Depending on your case, it may be a good idea to include other elements that strengthen your application. This could be job prospects in your home country after your return, family ties, or medical reasons for the visit.
End your letter by summarizing the key points and expressing why you should be considered for the visa. You may also want to include a sentence or two thanking the immigration officer for his or her time and attention.
A well-written cover letter can really set your application apart from those of other applicants. Take the time to organize it carefully, proofread it and make adjustments where necessary. It could well be the most worthwhile investment in your visa application process.
The quality of your cover letter can be a decisive factor in obtaining a visa or immigration status. So how can you maximize your chances of success? Here are a few tips on how to write a good cover letter:
A cover letter for a visa application is a delicate document that requires special attention. A single mistake can be detrimental and considerably reduce your chances of obtaining a visa. Here's a list of common mistakes you should absolutely avoid:
Any inconsistencies between the information provided in the cover letter and that in the application forms or other documents may cast doubt on the credibility of your application. Make sure the details are consistent and accurate.
Poor grammar or spelling mistakes can not only make your letter difficult to understand, but also project a careless image on your part.
A letter that's too long can lose the reader's attention. Try to keep it to one page, or even two if you have a lot of relevant information to include.
Don't forget to include crucial information such as your financial background, travel dates and the purpose of your visit. Failure to do so may result in rejection of your application.
Keep your tone professional and respectful throughout the letter. Avoid jargon or overly informal language, as this could be perceived as a lack of seriousness.
If you mention sources of financing, qualifications or other important aspects, be sure to provide the appropriate supporting documents to back up your statements.
Avoid repeating the same points or using redundant language. Every sentence should add something new and useful to your application.
A poorly structured cover letter can be difficult to follow and understand. Make sure you follow a clear outline, using subheadings and bulleted lists to improve readability.
Don't end your letter abruptly. A concise but effective conclusion summarizing your strengths and thanking the reader can leave a positive impression.
Should i write my letter in english.
This depends on the country you are applying to. If English is the official language, it's best to write the letter in English.
Most countries prefer a typed letter for greater clarity and professionalism.
In general, aim for one to two pages. Too long might mean you can't concentrate on the important points.
It depends on the type of visa or immigration application. If it's a time-limited visa, clearly stating your intention to return can reassure immigration officials.
Yes, this is part of the standard formalities of an official letter.
Yes, a handwritten signature is often required to authenticate the letter.
It's okay to use a template, but be sure to personalize the letter to suit your situation.
It's perfectly possible to write the letter yourself, but if your situation is complex, professional advice may be beneficial.
Yes, if these documents are not in the language of the country where you are applying, a certified translation is often required.
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OppsUP lists interesting offers and opportunities to simplify your search, but we accept no responsibility for the processing of your application or for any possible misinterpretation. We recommend that you visit the official websites of the various structures for further information.
Last Updated : 03 May 2024
To apply for a Schengen Visa , you must submit several documents, including a Schengen Visa Cover Letter.
Your Schengen visa cover letter should include: contact information, recipient's details & introduction and purpose.
A well-written covering letter can significantly improve your application's chances of approval.
This post will provide a template and tips to help you get started.
You may need to apply for a Schengen Visa if planning a European trip. This type of visa allows you to travel freely within the Schengen Area, which includes 27 European countries.
A letter that you write and send with your other Schengen Visa application to the Schengen Embassy or Consulate is known as a "Schengen Visa Cover Letter" (or "Covering Letter").
The letter should give more details about the reason for your vacation and your plans to return to your home country.
The letter serves as your introduction by giving the consular staff at the Embassy/ Consulate a quick rundown of your travel history (e.g., travel dates, employment background, etc.).
So, in short, your cover letter for Schengen visa serves as a brief description of your Schengen Visa application.
Writing a cover letter for Schengen visa is crucial to communicating with the embassy official handling your visa application.
Sometimes you'll have no opportunities to speak to the visa authorities and provide your details. This is due too many embassies employing the VFS services to collect paperwork and deliver the applicant's passport.
Therefore, writing a Schengen visa application cover letter explaining things for you is highly advised because immigration officers base their judgments on the documents you provide.
Most documents you must present are official records, making it difficult to show your previous travels clearly.
In other words, your visa application cover letter is the only document that can genuinely tell a tale.
Because the Embassy/ Consulate officers can grasp who you are and why you need a visa, telling a narrative can be a powerful communication technique.
Each week, hundreds of applications are sent to embassies and consulate s.
Sometimes, those in charge of processing a cover letter lack the time and patience to thoroughly examine each visa applicant's file to establish the reason for the trip and the will to return to their country of residency.
This is not to say that they do not thoroughly review your documents. Still, they usually do so to see if they demonstrate consistency.
Therefore, a perfect cover letter will make things easier for them and ensure a faster Schengen Visa processing time .
To create a compelling Schengen Visa cover letter, focus on details and persuasion. Convince Embassy /Consular personnel of your eligibility for the visa, highlighting the purpose of your travel.
In this post, we'll share key tips for a standout Schengen Visa application, ensuring success and faster processing. But first, let's discuss essential content for your Schengen visa cover letter.
The purpose of your visit to the concerned Schengen Country.
The days you intend to arrive and leave the nation (flight reservations).
A thorough schedule of your activities within the Schengen Area.
Evidence that you have the resources to support yourself.
Wherever you intend to stay.
Additional Schengen-member countries you intend to visit (if applicable).
If you have a sponsor for your trip, describe your relationship with them and how they will help you (if applicable).
If you cannot submit any required documents, explain why and what substitute documents you provided.
Any additional information you deem pertinent.
If applying for a double entry or multiple entry visa : the reason why you need to be allowed more than one entry.
You can demonstrate the reason for your journey with the supporting/required documentation.
First, ensure you demonstrate your tourism intent with a detailed travel itinerary . Your visa application cover letter should also include the following :
General tourist attraction reservation tickets (a boat cruise, museum, or festival tickets).
Describe that you are travelling to go sightseeing. Include the names of the places you plan to visit with the exact dates.
You must present proof and include information that shows you plan to travel back to the US (or your home country). Compelling information would include:
An affidavit stating you will return to the US due to business activities.
Copies of your marriage and birth certificates are acceptable proof that you are abandoning your spouse and children in the US.
Copies of your bank statements demonstrating that you have accounts in the US.
A round-trip, fully paid flight to and from the United States.
Before submitting your cover letter for Schengen visa , ensure you demonstrate your intent to return home to a property or residence in the US. Here's a list of visa application documents that prove your US property ownership:
A copy of the title deed to a property that you own.
Copy of your lease agreement.
A affidavit from a relative or friend stating that you live with them.
Lastly, include proof of US employment in your Schengen Visa Cover Letter to assure officials of your intention to return to your job, not seek work in the Schengen Area. Here's a list of visa application documents for proof of employment:
A written affidavit by your employer stating you work for them.
An employment letter .
Bank statements prove you have a monthly income from a company located in the US.
The most crucial part is to include hard copies of these documents when submitting your Schengen Visa application. These documents will be substantial evidence to prove you will be returning to the US.
Your doctor must prepare the visa application cover letter on your behalf if you are visiting a Schengen nation for medical care. Your Schengen Medical Visa Cover Letter must include the following information :
Your diagnosis.
Medical history.
The suggested course of therapy for you in the Schengen nation, including its length.
The first thing you should note about the Schengen business visa cover letter is that your employer writes this letter.
It is more or less the same as the Tourist Visa Cover Letter. Still, here, your employer must state the purpose of your trip and confirm that you are completing business-related duties on their behalf.
Please remember that the Business Visa Cover Letter must be written on your company's letterhead.
When you (the applicant) won't pay for your travel overseas, you'll need a Schengen visa sponsor letter from the person who will. This letter must be signed by that individual (the sponsor).
It's a crucial document demonstrating you have the resources to support yourself on your journey (for expenses such as accommodation, food, transport, etc.).
An invitation letter for a Schengen Visa often states that you have been invited by someone or some other body who lives in the Schengen Area (or abroad).
For instance:
Suppose you want to visit a friend or family who lives in the Schengen Area. In that case, you must show them an invitation letter for a Schengen Visa that the resident (your friend or family member) of the Schengen Area prepared.
Now that we've covered how you must write a Schengen Visa Cover Letter, you're probably wondering where you must submit your cover letter for visa application. Here's a list of ways you can submit your Schengen Visa Cover Letter:
A Consulate or Embassy of the Schengen nation you are travelling to.
If the country you wish to visit does not have diplomatic representation in your country of residency, contact the Embassy or Consulate of another Schengen Country.
A company that handles visa applications on behalf of the Embassy or Consulate of the Schengen Country you are visiting.
Effective logical reasoning is essential alongside your cover letter and Embassy/ Consulate interview. Articulate your motivation for visiting the Schengen Area and your commitment to returning home.
When explaining your plans to return, avoid vague statements like, "I will return to my country of residence since I cannot stay in the Schengen Region." Instead, specify a clear date, such as, "I will return to my country on November 28 as my employer allows a maximum of 4 weeks off."
Include unique trip details in your cover letter, avoiding redundant information like, "I will be travelling to Norway between November 9, 2022, and November 28, 2022, and I will be staying in Hotel Clarion at 20 Ellehammersvej, Copenhagen," when applying for a tourist visa .
While this information is essential, Embassy/ Consulate officers can verify trip specifics through reservations. Maintain a professional tone, but aim to tell a compelling story in your cover letter for visa application.
Your covering letter should include information regarding your trip that is not included in your other documents.
While Embassy/ Consulate officials understand minor language errors, excessive spelling and formatting issues in your cover letter can convey a lack of care and respect for the application process.
Pay meticulous attention to spelling, grammar, capitalization, and structure to appear credible and dedicated. Attending to these details shows you as a well-organized, responsible applicant committed to the visa application process.
Specify the document order for your application systematically.
Begin with the universal requirements (visa application form, passport, insurance, etc.), followed by trip-specific documents (hotel and flight reservations, travel itinerary for tourist visas), and finally, documents based on your circumstances (e.g., employment contract, No Objection Certificate (NOC)).
The specifics and justifications in your cover letter for visa application must correspond to the data and supporting documentation in all other documents you submit.
You risk denying the entire application if you make a statement in your letter that conflicts with or is out of alignment with the documentation you submit to the Embassy or Consulate .
No matter the Schengen Visa you want to apply for, you can create your visa letter easily after reading this page. Please remember that you can use the sample visa letters as a template.
It would be ideal if you customized it, though. Nevertheless, you are now fully knowledgeable about writing a letter to embassy for visa request.
Remember if you need a visa consider AtlysBlack to apply for your Schengen visa. AtlysBlack offers expedited visa appointment s and end-to-end management ensuring you don't have to worry about anything.
Our information is sourced directly from government authorities, ensuring reliability. We utilize AI to simplify complex concepts for clarity, and our dedicated team rigorously verifies all details for accuracy. Rest assured, the information you discover here is dependable, as we exclusively rely on trusted sources.
Travel.State.GOV
German mission in US
You are permitted to travel to the following European countries with your Schengen Visa :
Austria, Belgium, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, and Switzerland.
You must state in your cover letter that you intend to visit several Schengen nations. In addition, you must give your exact travel dates, your lodging arrangements, the reason for each visit, and a travel agenda.
Writing a cover letter for VFS Global is as easy as it is for the Embassy . Remember that VFS Global is a conduit to connect you with the Embassy . Use the examples above to guide when creating a cover letter for VFS Global (depending on purpose). In any event, keep in mind that every cover letter for a visa follows the same pattern and philosophy.
When writing a cover letter for an Italy visa:
Begin with a formal salutation and introduce yourself.
Explain the purpose of your visit to Italy and provide a detailed itinerary.
Describe your ties to your home country and your intent to return.
Conclude with a polite closing and your contact information.
A visa cover letter should include the following:
Introduction: Start with a formal salutation and introduce yourself.
Purpose of Visit: Clearly state the reason for your visit and provide details about your itinerary, including dates and places you plan to visit.
Ties to Home Country: Explain your strong ties to your home country, such as employment, family, or property, to demonstrate your intention to return.
Closing: Conclude the letter with a polite closing, express your gratitude, and provide your contact information for any inquiries.
Yes, you should include a letter to embassy for visa request with your Schengen visa application. A well-written cover letter can significantly improve your application's chances of approval. It provides an opportunity to explain the purpose of your trip, your ties to your home country, and your intent to return after your visit, all of which can positively influence the visa officer's decision. It's a valuable document for conveying important information and demonstrating your genuine and lawful reasons for travelling to the Schengen Area.
When writing a cover letter for your Schengen Visa application, ensure you include comprehensive details of your entire trip. This should involve outlining the purpose of your visit, dates of travel, accommodation arrangements, and proof of sufficient funds to cover your trip expenses.
Three essential items to include on a cover letter are:
Contact Information : Your name, address, phone number, and email address for easy communication.
Recipient's Details : The name, title, organization, and contact information of the person or entity you address in the cover letter.
Introduction and Purpose : A clear and concise statement of the letter's purpose, explaining why you are writing and what you are seeking or offering.
Yes, a letter to embassy for visa request can be beneficial and is often recommended for visa applications in Europe. A well-crafted cover letter can enhance your application's chances of success.
Yes, including a cover letter for Spain visa is important. It serves as a valuable tool to provide essential context about your trip's purpose, your connections to your home country, and any supporting information that can strengthen your application.
Including a France visa cover letter is essential when applying for a France visa . This letter serves as a valuable means to provide crucial details regarding the purpose of your trip, your ties to your home country, and any supporting documentation that can bolster your application.
To create a concise cover letter for a Schengen Tourist Visa :
Add your contact info and the date.
Address it to the Embassy or Consulate .
Start with a formal salutation.
Introduce yourself and state your visa purpose.
Provide your travel itinerary and bookings.
Explain your financial means and ties to your home country.
Mention any additional relevant information.
Conclude politely and include your contact info.
Sign the letter.
Keep it well-organized and professional.
AtlysBlack offers expedited visa services for Schengen visa s. AtlysBlack is a visa concierge service that offers end-to-end management as well as expedited services, meaning you will get a visa fast and with little hassle.
Yes, a cover letter is required for a Schengen visa application. The cover letter should clearly state the purpose of your travel and include any pertinent details. Ensure that your cover letter is well-written and concise, as it will play a crucial role in determining the outcome of your visa application.
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Home > Blog > Guides > Schengen Visa Cover Letter
on 22 Nov, 2021
What is a schengen visa application cover letter.
A Schengen Visa Cover Letter (or Covering Letter) is a document written by you and addressed to the Schengen Embassy/Consulate along with the other documents you are required to submit.
The letter should provide additional information concerning the purpose of your trip and your intentions to return to your country of residence.
The letter acts as a personal introduction as it shows to the Embassy/Consulate officers a brief summary of your travel background (e.g., travel dates, employment background, etc.).
In other words, your cover letter is a summary of your Visa application .
The cover letter represents a way of communication between you and the embassy officer, in which you are explaining your reasons for your trip and why you should be accepted.
Please note that some Embassies/Consulates have chosen to outsource the Visa application process meaning that you have to submit your application through an outsourcing company such as VFS Global.
In this case, your cover letter is your only chance to communicate with the Embassy/Consulate officers and explain your details and the reason why you believe they should grant you a Visa as well as your intentions to only travel and not to overstay your Visa, as they will not be able to see you face-to-face.
This letter is not a mandatory requirement meaning that the applications that do not include it will not necessarily be rejected or delayed.
However, we strongly recommend and urge you to submit it as it does more than make a good impression on the Embassy/Consulate officers and speed up your Visa application process – Your cover letter can significantly increase your chances of success because it summarises every item you have provided.
You should submit a Visa application cover letter even if you have been invited by a partner company to the Schengen Region and you are applying for a Business Visa .
The cover letter is an important document as it gives you the chance to introduce yourself and make your travel purpose clear.
The letter is important for your application because:
Most of the documents that you must submit are official documents that cannot clearly highlight your travel background.
In other words, your covering letter is the only document that can actually tell a story.
Telling a story can be a powerful communication tool because the Embassy/Consulate officers can understand who you actually are and why you should get a Visa.
Embassies/Consulates receive hundreds of applications weekly.
Sometimes, those responsible for processing them do not have time and patience to figure out the purpose of the journey and the intentions to return to the country of residence by analysing all of the documents of each single Visa applicant.
This does not mean that they do not check your documents carefully but they typically do it to determine if they show consistency. Therefore, this letter can simply make your application process easier for them.
Getting most of your Visa application documents depends on bureaucracy/laws in your country of residence/other people that must write and sign your documents.
The cover letter is the only document that you must write and sign by yourself (together with the Visa Application Form and your day-to-day travel itinerary ).
Once you have gathered all of your documents, you can write the letter on your computer.
We recommend you write it after you gather the rest of your documents because the letter should include a list of the documents that you are submitting for your application.
Important: If you are not familiar with this type of letter, you can download one of our templates (please select the one that is the most relevant for your situation) and fill it out following our suggestions. Please contact us for further details.
Even though the cover letter should not be very long and must contain only key information about you as an applicant, there are several mistakes that you should avoid making.
Also, do not forget that the cover letter does not have to be too long and the information on it must match the information on your other documents .
Not all the below errors can lead to the rejection of your application but your chances of approval may decrease.
Therefore, we strongly recommend you double-check your covering letter before submitting it so that you can be sure it does not contain one of the following mistakes:
Logical reasoning is a powerful tool not only for your covering letter but also during the interview with the Embassy/Consulate officers.
Make sure you know how to explain the reason as to why you travel to the Schengen Region and your intentions to return to your country of residence.
For example, “ I want to visit France because I like it ” or “ I want to visit France because it is a nice country ” are not logical reasons as to why you want to visit France (or another Schengen country).
You should be more specific. For example: “ I want to visit France because I’ve been fascinated by French culture ever since I was a child ”.
The same rule applies to the explanation of your intentions to return to your country of residence. Writing “ I will return to my country of residence because I cannot stay in the Schengen Region ” is not a logical reason as to why you will not overstay your Visa.
You can write instead: “ I will return to my country on August 15 because my employer did not allow me to take more than 3 weeks off ” or “ I will return on September 20 because I must attend a vocational training course upon the request of my employer .”
One of the purposes of your covering letter is to outline details about your trip that are not indicated by your other documents.
For example, in case of a tourist Visa application you should not write: “ I will be travelling to France between October 20, 2020, and November 17, 2020, and I will stay at Hotel Lafayette in 23 Rue des Messageries, Paris .”
Of course, this information is important because it shows relevant details about your trip but the Embassy/Consulate officers can easily understand your trip details by checking your flight and hotel reservations.
As we mentioned above, you should try to tell a story in your covering letter (even though you have to maintain a professional tone).
For example, you can write: “ I will be travelling to France between October 20, 2020, and November 17, 2020. I have chosen to spend almost one month in France as I strongly believe that I need time to visit the most important tourist attractions and get to know the French culture. I will stay at Hotel Lafayette in 23 Rue des Messageries because the hotel is located within walking distance of the most important places of interest in Paris.”
Not all applicants have an excellent command of English, and the Embassy/Consulate officers won’t judge you if you make some grammar mistakes (especially because it is highly likely that English is not their native language).
But a covering letter that contains too many spelling mistakes and does not follow some specific layout rules (the way that words are set up on the page) will make the Embassy/Consulate officers believe that you do not have a sense of consideration for the event and are not respecting the application process (which is your Schengen Visa application).
Therefore, you need to pay attention to the spelling, punctuation, capitalisation, and layout of the letter.
Please read carefully the two cover letter sample paragraphs below (please note that none of them is a complete sample cover letter and you need a more detailed template/sample in order to write a cover letter for Schengen Visa application):
Sample 1:
“Dear sir madam I would like to apply at your consulate general for a schengen visa for visit friend in Netherlands.
My name is raji anand. I will be travelling from new delhi to amsterdam between octobr 15 and November 17 My employer has already approved my vacation and leave from work for the duration of 1 months. I hold an Indian passport no xxxxxx and I have attached passport size pictures to these cover letters. please do not hesitate to contact me for more information !Thanking you in advance, Raji anand. ”
“Dear Visa Officer,
I would like to apply for a Schengen Visa upon my intention to visit the Netherlands between October 15, 2020 and November 17, 2020.
My name is Raji Anand and I am an Indian citizen. I will be travelling from New Delhi to Amsterdam to visit my close friend, John Smith, who has also provided a sponsorship letter to support my Visa application as he will be covering all of the expenses for the duration of this trip.
I have attached to this letter the following documents [List of documents] .
Please do not hesitate to contact me for any questions and clarifications.
Raji Anand”
Bad spelling and writing mistakes (like the ones in the first sample) will make you seem less credible and the Embassy/Consulate officers may believe that you do not have a sense of consideration for your application process.
At the same time, attention to details such as spelling, punctuation, and capitalisation (as shown by the second sample that we provided as an example) will make the Visa officers think that you are an organised and responsible person who put effort into preparing the Visa application.
Show the Embassy/Consulate officers that you are an organised person.
You should mention the list of documents that you are submitting for your application in order of priority (and not randomly).
Start with the documents that are mandatory for all applicants no matter their personal situation (application form, passport, insurance, etc.) and then add the documents that are mandatory according to the purpose of your trip (e.g., hotel reservations , flight reservations , and travel itinerary – if you are applying for a tourist visa) and the documents that are mandatory according to your personal situation (e.g., employment contract , No Objection Certificate (NOC) Letter from your Employer, payslips , your bank statements , etc. – in case you are employed and you pay the expenses for your trip by yourself).
For further details concerning the Schengen Visa requirements and the order that you should keep when listing them in your covering letter, please check out this blog post.
The details and reasons outlined within your cover lettering must align to the same information and evidence you have provided in every other document you are submitting.
If you contradict or state a point in your letter that does not align to the documents you provide to the Embassy/Consulate, you could jeopardise the entire application, which may cause your Schengen Visa to be rejected.
For example, if in your cover letter, you outline that you are travelling to stay with your family who lives in Italy but you do not include an invitation letter or sponsor for accommodation letter from them, then it contradicts the information in your application.
Another example is that you say you are traveling for tourism but then you have an invitation letter from a business in your documents. Or, when your passport number and other personal details in your letter do not match the details in your other documents.
If you are confused, worried or stuck, the best next step to take is to Get a Free Consultation .
The session takes 5 to 10 minutes, starts immediately and you will get our advice delivered to your inbox by a Visa Expert within 1-2 hours. This is not a video or phone call, it is just like a live chat, where we can understand your situation better and an expert shares what you should do next.
There is no commitment to use our services at all, we just provide you advice based on our assessment of your situation and give you the next steps you need to follow to get your Schengen visa.
Click the Free Consultation button below to get the information you have been searching for
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Last Updated: May 7, 2024 Approved
This article was reviewed by Miatrai Brown, Esq. and by wikiHow staff writer, Jennifer Mueller, JD . Miatrai Brown is an Immigration Lawyer based in Washington D.C. With over 10 years of academic and professional experience, her areas of focus include employment-based nonimmigrant and immigrant visas, investment-based immigration, family-based immigration, risk management assessment, and regulatory compliance. She began her legal career exclusively practicing immigration and nationality law as external immigration counsel to large U.S. corporations and fast-moving start-ups. After six years at top immigration firms, she opened her own practice, Direct U.S. Immigration. This move was motivated by her desire to provide more access to a high level of immigration support to clients worldwide. As a thoughtful and strategic advisor on immigration and related matters, Direct U.S. Immigration earned an impressive honor as Immigration Law Firm of the Year 2023 – Washington DC. wikiHow marks an article as reader-approved once it receives enough positive feedback. This article has 13 testimonials from our readers, earning it our reader-approved status. This article has been viewed 2,495,956 times.
An embassy is the official office of one country's ambassador in another country. The ambassador is the official representative of their country. Both embassies and consulates handle the affairs of one country while in another country. If you wish to address the ambassador or another member of the embassy or consular staff, you must write a formal letter. This letter should include your personal details, requests and reasons for writing, and formal salutations, or you may not get a response. How you address a letter to an embassy depends on the country and particular individual to which you are writing. [1] X Research source
When addressing a consul general or any embassy employee, put the mailing address, then use their full name and include any honorifics, like Dr., His/Her Excellency, or The Honorable. For the salutation, write “Dear” and then their full name and honorific again.
Thanks for reading our article! If you’d like to learn more about writing letters, check out our in-depth interview with Miatrai Brown, Esq. .
To address a letter to an embassy, start by putting the date in the top left-hand corner of the page. Then, below the date, include the formal title and name of the person you're addressing at the embassy, followed by the embassy's full address. After the name and address, include a subject line like "RE: Request for tourist visa for parents." Finally, include a formal greeting below the subject line, like "Dear Honorable Ambassador." If you want to learn more, such as how to format your letter, keep reading the article! Did this summary help you? Yes No
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A cover letter for UK visa is instrumental in persuading the ECO that you meet the visa requirements and have no intention of overstaying your visa. It gives you the opportunity to convince the ECO that you are a genuine visitor and you will promptly return back to your country.
A cover letter is a document to convey additional information that wasn’t asked in the UK visa application. It’s not a mandatory document but by far the most helpful document in increasing your chances of UK visa approval.
Why do you need a cover letter for uk visa.
The information asked in the UK visa application isn’t enough to convince the ECO that you will return back to your home country after your trip.
Most questions on the UK visa application are close-ended. They don’t give you an opportunity to explain.
A cover letter allows you to explain in your own words and be as descriptive as you can. You can use your own format and even use illustrations if needed.
No. A cover letter is not mandatory for UK visa. It’s not even a document in the documents checklist for UK visa.
When I applied for my UK visa, I did not submit a cover letter. At that time, I didn’t know the importance of a cover letter for UK visa. I didn’t feel the need to explain anything additional, so I didn’t submit one. My visa was still approved.
That’s not the case for everyone. A cover letter will not hurt your chances of approval, it can only help. It gives you an additional opportunity to convince the ECO.
If I apply again for my UK visa, I would definitely submit a cover letter.
A cover letter is not a mandatory document for UK visa. So obviously, UK Visas and Immigration (UKVI) does not provide any guidelines on what to include in the cover letter.
As you all know, I started this website in 2016. Since then, I have been helping my readers with their visas. I figured that a cover letter was the most helpful for UK visa.
I have been writing cover letters for my readers. Over time, I learned that a cover letter with a certain format worked the best for UK visa.
I would like to impart all my knowledge in this article, so you can write the most compelling cover letter for your UK visa. It will not only impress the ECO but will greatly improve your chances of visa approval.
So without any further delay, let’s get started.
The goal of the cover letter is to convince the ECO that you are a genuine visitor. You must do this in a simple, short and clear manner. ECOs rarely will have time for anything other than what’s asked.
Write your cover letter in simple words as if it’s meant for a 5th grader. If the language is too complicated to read, ECO will not bother to read it.
Do not use words that people from your country can only understand. ECOs are from the UK and they can only understand the terms that they use in the UK.
Example: It’s common for people in India to say something like “ please do the needful and revert back to me “. Even though it’s still understandable, saying something like “ please let me know if you need anything else from me ” will help the ECO understand better.
Remember, a cover letter is not a mandatory document. ECO is doing you a favor by reading it. So, make it easy for the ECO.
Your cover letter should never be longer than two pages. ECOs rarely have time for things other than what’s asked in the application. If you present them with a booklet, they will toss it in the trash without even looking at it.
Again remember, a cover letter is not mandatory. It should not consume too much of ECO’s time.
To further simplify your cover letter, format it with subheadings, bullets and highlights. This helps the ECO to quickly glance over the letter and read any section that interests them.
Example: Instead of writing like this –
“ I intend to travel to the UK for tourism from 20 June 2021 to 24 June 2021 and I plan to visit various attractions in London such as Buckingham Palace, Tower of London, Tower Bridge, London Eye, Madame Tussauds, National Gallery, etc. “
Write like this –
It’s important to break the cover letter into different sections. This helps the ECO quickly glance through the letter and understand the gist of it. If needed, the ECO can read specific sections. Your cover letter for UK visa must contain the following sections.
In the UK visa application, there is a question on previous UK visa refusals. It asks about your previous UK visa refusal and its details. This question asks you to explain why your UK visa was refused but doesn’t ask why it shouldn’t have been refused
There is no other place in the application to address your previous visa refusals either. There is the “additional/extra information” area, but it’s only for text and not suitable for formatting or pictures. Therefore, the cover letter is the most appropriate place for addressing your previous UK visa refusal.
If you are re-applying to challenge your UK visa refusal , include a section in your cover letter specifically for your previous visa refusal. Address your previous visa refusal with evidence, additional information and documentation.
Keep this section as the first section in your cover letter. Having this section at the beginning of the cover letter will help the new ECO get straight to the point. Otherwise, they may overlook and your efforts of re-application may go to waste.
Here is an example.
My previous application for the UK visitor visa with GWF number GWF12345678 was refused on 16 March 2021.
I would like to address the reason for the refusal with additional information and documentation.
Reason for refusal: The sources of the deposit (£850) were not demonstrated by the documents provided.
Explanation: The deposit in question was made on 05-Dec-2020 for the amount of £850. This amount was the yearly bonus from my employer. Yearly bonuses are deposited in the first week of December every year. Please find the attached documentation to prove that these funds are available to me.
Additional Documentation: (1) Bonus slip, (2) bonus announcement email and (3) letter from my employer with details of bonus, amount and dates.
In this section, mention your purpose of visit and proposed itinerary in the UK. The itinerary must be detailed enough but not too descriptive to confuse the ECO. Format it with bullets and/or a table.
Day 1 | 14 Oct 2021 | Arrive at Heathrow International Airport at 5.30 PM Check-in at the hotel and dinner |
Day 2 | 15 Oct 2021 | Visit Buckingham Palace and the Tower of London |
Day 3 | 16 Oct 2021 | Visit Tower Bridge and London Eye |
Day 4 | 17 Oct 2021 | Visit Madame Tussauds and National Gallery |
Day 5 | 18 Oct 2021 | Visit British Museum and Tate Modern Museum |
Day 6 | 19 Oct 2021 | Visit Camden Market and Portobello Market |
Day 7 | 20 Oct 2021 | Departure from Heathrow International Airport at 8.30 AM |
In this section, mention the people that will travel with you to the UK. If you are applying for the visa with your family members, mention their details such as name, passport number and GWF number.
Each individual must submit one UK visa application. Say if a husband, wife and child are traveling to the UK together, each of them must submit a separate UK visa application. There is no easy way to tie these applications together.
There is a question in the application asking for travel companions, but mentioning them again in your cover letter will help tie them all together.
I will be traveling to the UK with my wife and son. The GWF numbers of my wife’s and son’s UK visa applications are as follows.
Jane Doe | Wife | K1234567 | GWF123456 |
John Doe | Son | K7654321 | GWF654321 |
In this section, mention your current employment details. Include details such as the employer’s name, how long you have been working and your current salary.
If you are a business owner, mention the details of your business such as your business name, your role in the company, yearly revenue, etc.
If you are currently a student at the university, mention your university details along with the program, major and semester details.
In this section, mention your source of income, savings and the bank statements for your UK visa .
If you have multiple bank accounts, this section is a good place to talk about it. Explain why you have multiple bank accounts and how they are connected.
It’s quite common for many to work in a foreign country and send all their earnings back home for family maintenance or savings. In such cases, you will have to submit bank statements from both countries, but most importantly, mention that clearly in this section.
If you use a broker or third party to send cash back home, errors can occur and transactions may not match. I highly recommend using a money transfer service such as Wise to transfer cash back to your home country.
If you are paying for your trip yourself, this section does not apply to you. Have this section in your cover letter only if someone else is paying for your trip.
In this section, mention your sponsor details, your relationship with the sponsor, what expenses they will bear, etc.
In this section, mention your travel history. Travel history is very important and highlighting it will only help with your UK visa. Your travel history can include all your previous travels to the UK and other countries. If you have traveled to a country multiple times, mention that country only once.
In this section, mention any family members remaining at home during your UK trip. This helps prove your family ties with your country. Family ties indicate that you will return back to your country after your trip.
Do not include this section if it does not apply to you.
In this section, mention that you will promptly return back after your trip and the reasons for that. Reasons can be employment, business or attending to family needs.
If you want to add something that didn’t fall under any specific section above, you can include it here. This could be something about properties you own (economic tie), your rental situation, covid safety precautions, etc.
A cover letter is not a mandatory document for UK visa. But in my experience, it’s the most helpful document. The goal of the cover letter is to convince the ECO that you are a genuine visitor. Your cover letter must be simple, short and clear. Break the cover letter into sections, paragraphs and bullet lists. Use pictures and screenshots if necessary.
That’s it, folks! Now you know how to write a compelling cover letter for UK visa. This will greatly improve the chances of your UK visa approval. If you have any questions, please let me know in the comments below.
WRITTEN BY THIRUMAL MOTATI
Thirumal Motati is an expert in tourist visa matters. He has been traveling the world on tourist visas for more than a decade. With his expertise, he has obtained several tourist visas, including the most strenuous ones such as the US, UK, Canada, and Schengen, some of which were granted multiple times. He has also set foot inside US consulates on numerous occasions. Mr. Motati has uncovered the secrets to successful visa applications. His guidance has enabled countless individuals to obtain their visas and fulfill their travel dreams. His statements have been mentioned in publications like Yahoo, BBC, The Hindu, and Travel Zoo.
I highly recommend using these websites to plan your trip. I use these websites myself to apply for my visas, book my flights and hotels and purchase my travel insurance.
Get a verifiable flight itinerary for your visa application from DummyTicket247 . DummyTicket247 is a flight search engine to search and book flight itineraries for visas instantly. These flight itineraries are guaranteed to be valid for 2 weeks and work for all visa applications.
Find the cheapest flight tickets using Skyscanner . Skyscanner includes all budget airlines and you are guaranteed to find the cheapest flight to your destination.
Book your hotel from Booking.com . Booking.com has pretty much every hotel, hostel and guesthouse from every destination.
If traveling on a one-way ticket, use BestOnwardTicket to get proof of onward ticket for just $12, valid for 48 hours.
Purchase travel medical insurance for your trip from SafetyWing . Insurance from SafetyWing covers COVID-19 and also comes with a visa letter which you can use for your visas.
Need more? Check out my travel resources page for the best websites to plan your trip.
LEGAL DISCLAIMER We are not affiliated with immigration, embassies or governments of any country. The content in this article is for educational and general informational purposes only, and shall not be understood or construed as, visa, immigration or legal advice. Your use of information provided in this article is solely at your own risk and you expressly agree not to rely upon any information contained in this article as a substitute for professional visa or immigration advice. Under no circumstance shall be held liable or responsible for any errors or omissions in this article or for any damage you may suffer in respect to any actions taken or not taken based on any or all of the information in this article. Please refer to our full disclaimer for further information.
AFFILIATE DISCLOSURE This post may contain affiliate links, which means we may receive a commission, at no extra cost to you, if you make a purchase through a link. Please refer to our full disclosure for further information.
The US Travel Guide
You will write Visa officer cover letter to the particular US consulate officer. The consulate where your parents or relative is going for visa interview. You need to mention that you will undertake all the responsibilities including their trip cost and expenses during their stay in the United States.
Copy this sample visa officer cover letter. Paste in word document and make necessary changes.Take print out, sign and send to your parents with other documents. Keep this letter simple.
Date: mm/dd/yyyy
Rahul Kumar. 50 abc Blv. Xxx St. Somerset New Jersey, 08876, USA. Work phone number: (000)-000-0000. Home Phone number: (111)-111-1111. Email : [email protected].
The American Consulate General, Chennai, India.
Subject : Request for tourist visa for my parents.
Dear Sir/Madam,
This is to inform that my name is Mr. Rahul kumar. I am working as a software consultant for xyz company, located at <address of us consultant company >, USA. My annual income is $< Annual income >. I would like to invite my parents (as named below) to visit us in the USA for about four months, starting from June 2019.
Name: Mr. Raman Kumar. Date of Birth: 02 Dec 1958. Relationship: Father.
Name: Mrs. Roshni. Date of Birth: 04 January 1963. Relationship: Mother.
I have attached herewith a copy of each of my following documents:
I confirm that my parents will stay at my residence mentioned above. I also confirm that I will take care of their expenses happily during their visit to US. It will be including the round trip air fare, food, housing, travel within USA, medical expenses and all other personal expenses.
I will also make sure that my parents leave United States before the expiration of their authorized stay.
Please do not hesitate to contact me via telephone or e-mail if you have any questions.
Thank you for your time and kind consideration of the attached visa application of my parents. You are kindly requested to grant them the tourist visa.
Yours faithfully,
Rahul Kumar. Phone: +1 XXX-XXX-XXXX. Email: [email protected].
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To prepare a K-1 fiancé(e) visa application for U.S. Citizenship and Immigration Services (USCIS), you must complete the required forms, gather supporting documents, and pay fees. It’s not mandatory to include a cover letter in your application packet, but doing so can help keep your application materials organized and make sure you don’t miss any required documents. You can also use the cover letter to highlight anything you want USCIS to know about your visa application. This article explains what a K-1 fiancé visa cover letter is and the elements it should include. There’s also a template you can use to write your own.
Written by Jonathan Petts . Updated May 17, 2023
You’ll need to file Form I-129F : Petition for Alien Fiancé if you are a U.S. citizen who wants your foreign partner to receive a K-1 visa . Though it’s not required, writing a cover letter to supplement this form can be helpful for USCIS. A cover letter is a document that outlines your application contents and addresses any unusual circumstances you’d like to flag for your application readers.
A cover letter can give your USCIS officer a useful overview of you and your partner’s case. You can also use your cover letter as a personal checklist to make sure you’ve included all necessary documents in your package.
USCIS does not require a cover letter for your Form I-129F petition package. However, it’s often beneficial for applicants to include cover letters. A cover letter can help your USCIS officer better understand and evaluate your overall application.
If there is anything unclear about you and your foreign fiancé’s relationship, a cover letter gives you the opportunity to address these concerns upfront. Remember that USCIS only wants to distribute K-1 visas to couples in genuine relationships. If there is anything unusual about how your relationship started or progressed, you may wish to address it with a disclaimer in your cover letter.
If you call attention to any unusual circumstances in your cover letter, you’ll be able to explain your side of the story in greater detail. By giving USCIS greater clarity on your case, you can make it easier for the USCIS officer to process your application.
You should begin your Form I-129F cover letter with a heading and greeting. Your heading should provide USCIS officials with your mailing address, your name, and your foreign partner’s name. Your introduction should then explain your reasons for writing this cover letter. Use your introduction to give USCIS a basic overview of your relationship and tell them you are seeking a K-1 visa for your fiancé.
USCIS will find it most helpful if you include the following information in your cover letter:
Your contact information
The USCIS address to which you’re sending this letter
Your full name as the petitioner
Your fiancé’s full name as the beneficiary
A note stating which form and visa you are filing an application for
A list of all the supporting documents you’ve included in your package, in bullet points:
You must include evidence of your U.S. citizenship, such as your birth certificate , copy of your naturalization certificate, Form FS-240, an unexpired U.S. passport, or an original statement from a U.S. consular officer verifying that you are a citizen with a valid passport.
You’ll also need evidence that you and your fiancé have legally terminated any previous marriages. For example, you may need to include divorce decrees , annulment orders, or a former spouse’s death certificate.
You’ll need one color passport-style photograph of yourself.
You’ll also need one color passport-style photograph of your fiancé taken within 30 days of filing.
If you or your fiancé have ever changed your name, you’ll need to provide evidence of this legal name change.
You’ll need evidence that you and your fiancé intend to marry within 90 days of their admission into the United States.
Finally, you’ll also need evidence that you and your fiancé have met in person within two years of filing for this visa. Alternatively, you may submit evidence that an in-person meeting would cause extreme hardship or violate strict traditions of your fiancé’s foreign culture.
Your signature and the date
Lastly, you should thank USCIS for their time and conclude your letter. Remember that this cover letter should be the first part of your application package that USCIS sees. You should place it at the top of your overall package before mailing it out to the appropriate USCIS office.
Note that USCIS processes Form I-129F at its Dallas lockbox, so you should mail your application to the address below that corresponds with your chosen mailing method:
U.S. Postal Service (USPS)
Attn: I-129F
P.O. Box 660151
Dallas, TX 75266-0151
FedEx, UPS, and DHL
Attn: I-129F (Box 660151)
2501 South State Highway 121 Business
Lewisville, TX 75067-8003
Note that there is a $535 fee to file Form I-129F. You may pay this fee with a money order, personal check, or cashier’s check. You should make any checks payable to the “U.S. Department of Homeland Security.” When filing at a USCIS lockbox, you also have the option to pay by credit card. To pay with a credit card, you’ll need to file Form G-1450 : Authorization for Credit Card Transactions.
You may use the following template for guidance when writing your USCIS Form I-129F cover letter. However, be sure to edit each field to reflect your own situation. You should replace each [bracketed field] with personalized information. To access an editable version of the Form I-129F cover letter sample below, you may make a copy of this sample USCIS cover letter .
Your foreign partner will be known as the “beneficiary” in this visa petition. You, the U.S. citizen sponsoring your foreign partner, are the “petitioner.” Note that you must be a U.S. citizen to sponsor your foreign partner’s K-1 visa application. U.S. green card holders cannot apply for K-1 visas for their foreign partners.
[Petitioner’s Street Address]
[Petitioner’s City, State ZIP code]
[Relevant USCIS mailing address]
RE:[Marriage Green Card Application]
Beneficiary:[Immigrant’s Full Name]
Petitioner:[Citizen/Green Card Holder’s Full Name]
To Whom It May Concern:
Enclosed, please find my [K-1 Fiance Visa Application] for [Immigrant’s Full Name], the beneficiary, and [Petitioner’s Full Name], the petitioner and [U.S. citizen/Green Card Holder fiance] of the beneficiary. The following documents accompany and support this application:
Filing Fee Payments
[Check or Money Order] in the amount of [Current Fee Amount] for Form I-129F or
Form G-1450 authorizing payment of the filing fees for all included forms (credit card charge authorization if you completed one)
[OPTIONAL Form G-1145 (e-notice authorization if you requested them in our system)]
Petitioner’s Form I-129F
[List of supporting documents]
If you have any questions or concerns, please call me at [Phone Number]. Thank you very much for your prompt consideration of my [K-1 Fiance Visa Application].
[Petitioner’s Full Name]
[Petitioner’s Signature]
[Signature Date]
Be sure to write your letter clearly and concisely. Remember that your cover letter is only a summary of your application contents, so you won’t need to write too many details in this letter. You should also use bullet points when listing your included application materials. Using bullet points will help your USCIS officer more easily understand your application throughout the visa process.
Within your letter, you’ll want to mention that the documents you’ve provided throughout your package are accurate and unaltered original documents or photocopies. If you’ve included any certified translations in your package, be sure to mention this too.
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Cover letters aren’t required with every application, but the majority of managers pay more attention to a candidate who includes a cover letter. This is especially so if you make an effort to tailor your letter to the specific position. It’s important not to just change the names and job positions, but also to show how your professional experience fits with the job.
A good cover letter greatly increases your chance of getting an interview. If you’re looking to write a cover letter, rework a letter that you have, or just want to know what’s involved in the job application process, then keep reading.
Key Takeaways:
A cover letter should be a maximum of one page long, with three to five paragraphs.
Before writing your cover letter, it’s important to reread the job description and include keywords from it.
Do research to figure out who you are addressing, and make sure to keep your greeting gender neutral if you don’t know.
Tailoring your resume to each job can help you stand out from other candidates.
Why cover letters are important, how to write a cover letter, cover letter examples, cover letter template, do’s and don’ts in a cover letter, cover letter faq, expert opinion.
A cover letter is a one-page document that describes your professional background, fitness for the role, and interest in the company. Cover letters are a way of introducing yourself to hiring managers in a more engaging way than resumes can.
While your resume spells out the “who, what, where, when” of your relevant experience, a cover letter fills in the “why” and “how.” A good cover letter not only expands on your resume’s accomplishments but also highlights the soft skills that make you an excellent person to work alongside.
While there are no official formatting guidelines for cover letters, hiring managers and recruiters do have certain expectations regarding structure, length, and content.
Writing a good cover letter is important because it is your chance to stand out from other potential candidates. Showing your personality while also matching the tone of the company will help recruiters to visualize how you could fit into the role.
Simply submitting a cover letter isn’t enough though. Each cover letter you write should be specifically tailored to the job you’re applying for (just like resumes). It’s essential that you show the reader that you’ve done your homework and understand exactly what function you’d be serving if hired. You do that by providing examples of past work experiences that directly relate to the responsibilities of the new job.
Cover letters are inherently unique based on who’s writing them and for what position. However, as a cover letter is a business letter, it has an expected format that it should follow. This is important because you want the hiring manager to be able to look over your cover letter quickly and understand your qualifications and interest in the position.
Here’s the standard way that a cover letter should be formatted and what to include:
The header. The header of your letter is where you should input all of the contact information for yourself and the hiring manager . Do you best to address it directly to the person who’ll be reading the letter — typically either the hiring manager or HR manager.
Traditionally, you should include both your name and address and the employer’s name and address. However, as the majority of applications are online, the employer’s address is often omitted. But a traditional cover letter’s heading would look like this:
Page Roman 444 Frog Rd. Marigold, TX, 10987 August 27th, 2021 Chris Morgan Marketing Manager New Media Company 833 Rune Rd. Marigold, TX, 10987
If you’re emailing your cover letter, you can simply include your name, telephone number, email address, and fewer address details (just your city and state will suffice). You can also include a zip code if you live in a big city with multiple zip codes.
Jessica Dancer jessica. dancer @email.email | (555)-444-3333 | Colombus, OH 43110
Be sure to use a professional-sounding email address that’s not associated with your current or past employer. It’s disrespectful to both your current employer and the company you’re applying to, and will likely hurt your chances of being invited for an interview.
The greeting or salutation. Traditionally, the best salutation would be to use Dear Mr./Ms. [Last Name]. Make sure that you know the person’s gender when doing this, however, as you don’t want to misgender the hiring manager. Using “Dear [First Name] [Last Name]” is becoming more popular for this reason, patriotically among younger workers.
Dear Mr. Morgan, Dear Mrs. Smith Dear Ms. Conner
Avoid using generic greetings such as “To whom it may concern” as it’ll look like you didn’t bother to personalize the letter (even if you did.) That particular phrase has become somewhat controversial as well, so if you need to put a generic address — if you can’t find the hiring manager’s name, for instance — use something else, such as:
Dear Hiring Manager Dear [Department] Manager Dear [Title of the Person You’d Report to if Hired] Dear [Department] Hiring Team
Opening paragraph. The opening of your professional cover letter should instantly grab the attention of your reader . Try to lead off with one of your most relevant and impressive accomplishments.
Open strong . Open with a statement other than your name or stating your interest in the position. Lead with an interesting experience or achievement that directly relates to the new position.
Convey your personal value. There are always other qualified applicants with similar skills, so it is key to express why you personally would bring value to the organization. Give specific details as to the value you brought in a previous position, and how that could transfer to the new role.
Show your enthusiasm. Recruiters want to hire candidates who are excited about the position. Express enthusiasm and convey why you are passionate about the role. This is another opportunity to share a quick personal anecdote related to the job.
Keep it short. All of these points in your opening paragraph shouldn’t be more than a sentence or two each. You don’t want your introduction to be too long, as you want the reader to be able to quickly go through your cover letter.
As a Content Writer with a passion for travel and literature, I was thrilled to see the Senior Content Writer position open up at BookFly. My past experience driving organic traffic by 23% YoY to the travel website, XTravel, would translate perfectly into the position’s stated goals from the job description.
First body paragraph. Here is where you should really sell yourself across several areas. Showcase how your personality traits, such as being honest or having the ability to work under pressure, make you a good fit.
Emphasize transferable skills. Explain how the skills you’ve cultivated make you the perfect fit for the role. This can include collaborative work you’ve done in the past, a leadership role you had that drove results, or interpersonal skills.
Revisit the job description. Make sure to pull relevant skills from the job description and put them in your cover letter. If the hiring manager spent the time to list those skills, they’re going to be looking for candidates that have them.
It also helps with applicant tracking systems that may sift through cover letters looking for keywords.
Don’t skimp on personality traits. These are especially important if you don’t have a lot of experience. Desirable skills such as ambition, dedication, and getting work done on time are good for both entry-level positions and if you’re making a career change.
I have a passion for content creation and a deep understanding of the content cycle, from ideation to promotion. My years in the digital publishing world have crafted my ability to drive killer CTR and resonate with an audience. Not only did CTR jump by 2.1% in the months after I was brought on board, but it had a knock-on effect on social media engagement, which rose by 8% in the same time frame. I believe good content has its roots in good data. This is why while at Media Company I created a content-marketing dashboard to highlight KPIs like those mentioned above. The dashboard allowed us to take advantage of wins more rapidly and avoid repeating losses.
Second body paragraph. Just as an employer wants to know why you’d want the role, they also want to know why you’d want to work at their company. Do your research and learn more about the core values of the company. Discuss how they align with your own.
Check the company’s website but also start to explore LinkedIn for greater insights. Employers want to make sure that you fit into the overall culture, and this is also something you should consider for yourself. However you feel you fit into the work culture, explain to the recruiter why. Paint a picture of how you’ll be better from the company, and how the company will also benefit.
I thrive in a fast-paced environment and excel at creating structures from scratch. I spearheaded our SEO efforts, developing workflows and systems to ramp up content production from zero. BookFly’s commitment to core values of “collaboration and imagination” aligns with my own preferred approach to tackling projects and dreaming of big ideas.
Closing. The closing of your letter is your final impression to the hiring manager, and therefore should clearly express your eagerness to take on the position. You don’t need to rehash all of the accomplishments and skills highlighted in previous sections. Consider this more of a statement of intent.
First, express gratitude that they took the time to consider you for the job by making it all the way through your letter. Then, quickly remind them of the benefits that you can bring to the role and company.
Finally, your closing should state a clear call-to-action (CTA) for the recruiter to take next, such as calling you to schedule an interview. Being confident and direct at the end of your cover letter helps to close the deal.
I look forward to learning more about how the Senior Content Writer operates within BookFly and the current content process. Thank you for taking the time to consider my application. Sincerely, Jessica Dancer
With thousands of cover letter templates on the internet, you want to make sure you choose the right one. Here’s a basic format of what a good cover letter will contain:
Jessica Dancer [email protected] | (555)-444-3333 | Colombus, OH 43110 Dear Mr. Morgan, As a Content Writer with a passion for travel and literature, I was thrilled to see the Senior Content Writer position open up at BookFly. My past experience driving organic traffic by 23% YoY to the travel website, XTravel, would translate perfectly into the position’s stated goals from the job description. I have a passion for content creation and a deep understanding of the content cycle, from ideation to promotion. My years in the digital publishing world have crafted my ability to drive killer CTR and resonate with an audience. Not only did CTR jump by 2.1% in the months after I was brought on board, but it had a knock-on effect on social media engagement, which rose by 8% in the same time frame. I believe good content has its roots in good data. This is why while at Media Company I created a content-marketing dashboard to highlight KPIs like those mentioned above. The dashboard allowed us to take advantage of wins more rapidly and avoid repeating losses. I thrive in a fast-paced environment and excel at creating structures from scratch. I spearheaded our SEO efforts, developing workflows and systems to ramp up content production from zero. BookFly’s commitment to core values of “collaboration and imagination” aligns with my own preferred approach to tackling projects and dreaming of big ideas. I look forward to learning more about how the Senior Content Writer operates within BookFly and the current content process. Thank you for taking the time to consider my application. Sincerely, Jessica Dancer
If you’re putting the cover letter in an email, you can omit putting the contact information at the top and instead include it below your signature. You want to make sure to include your name, phone number, and LinkedIn link, as well as a professional portfolio , if applicable.
Dear hiring manager: I am writing about the position of veterinary receptionist at Pet Care Clinic posted on indeed.com. I am a certified dog trainer with both Petsmart and Petco, allowing me insight into animal behavior. I’m also an aspiring novelist , making me a fast, experienced typist as well as adept with Microsoft Word and Apple Pages. Since I’ve worked at pet stores for several years, I am familiar with different kinds of animal and animal care, as well as building a rapport with pet owners. While I enjoy working with animals and my coworkers, I would like to move into a business where I can continue to learn and build on my experience. I would also like to work for a smaller business. Veterinary medicine has always interested me, and I very much enjoy learning new things. I’m eager to learn more about it in order to help customers make the best choices for their pets. I’ve always enjoyed working with animals, even before I was able to get a job that allowed me to. I grew up with dogs and cats, so I’m comfortable and familiar with their behavior. Being a pet owner myself, I’m able to understand what customers are looking for in a veterinary clinic and tailor the experience to their needs. Thank you for your time and I look forward to hearing from you. Sincerely, Michelle Bolivar Email: [email protected] Phone: (555) 545-9706
[your contact information] [date] Dear [Hiring Manager], I’m writing to apply for the open [position] at [company] that you posted [place job ad was found]. I believe that my [relevant experience] would be an excellent fit with [company name]. I have long been interested in [specific industry/department], and particularly your company because [why you’re interested in the company/awards they have won/accomplishments]. That experience and [relevant skills] that I’ve cultivated as a [current position] for [time worked in position or industry] will be an asset to the company as it’ll make me effective [at the job/particular aspect of the job]. The [responsibilities required in the job description] will be a [challenge/interesting task] and I look forward to making use of my [relevant skills]. I excel at [working with a team/working alone] and I want to use my expertise to further [company’s] success. I am excited about the possibilities this position holds, and I believe that my qualifications ensure I’d be an asset to your team. I look forward to being able to further discuss the details of the position and my qualifications with you in an interview. Please let me know if you require further information from me. Thank you for your time and I look forward to hearing from you. Sincerely, [Your name] [Your contact information (if it’s an email)
Knowing the proper format of a cover letter is the most important factor, of course, but there are some additional dos and don’ts that if you follow can make your cover letter better. It’s during the editing process, it’s important to go over and make sure that you haven’t made any common mistakes that’ll hurt your chances.
Here are 10 dos and don’ts for writing a good cover letter:
Do start by scanning the original job posting for keywords you can include in your letter.
Do be proud of your accomplishments and make sure to highlight them.
Do clearly express why you would be an asset to the organization.
Do tailor your cover letter to every hiring manager and position that you apply for.
Do try to find unique experiences, but make sure to always discuss measurable and relevant results.
Don’t feel the need to lie about your skills or accomplishments. One of the worst mistakes to make is being caught in a lie.
Don’t copy and paste a template and only change your name and job titles. Recruiters will not see the value in a plug-in-play cover letter that has been used by multiple applicants.
Don’t forget to be direct and include a call to action.
Don’t make your cover letter too long. Similar to your resume, you want the reader to sum up who you are and get a quick explanation of why you’re a good fit.
Don’t forget to proofread. Grammatical errors on a cover letter and resume are a quick way to get your packet in the “no pile”.
What do you write in a cover letter?
In a cover letter, you should mostly write about impressive accomplishments from past jobs or academic experiences that relate to the job you’re applying for.
What is the purpose of cover letter?
The purpose of a cover letter is to help a hiring manager see why your background makes you suitable for the role in question. While a resume lists achievements, educational background , and skills , it doesn’t give the reader an idea of your actual expertise or personality.
A cover letter allows you to share your approach to work, as well as your ability to communicate your value effectively. A good cover letter makes it easy for a reader to think “I could imagine this person working for us.”
How do you write a simple cover letter?
To write a simple cover letter, start with the header and greeting we outlined above. Next, state your interest in the position (give the exact job title as listed in the job description) and mention your years of industry/job experience.
To keep your cover letter simple, you can now briefly mention in 1-2 sentences or 3-4 bullet points what parts of your background are most important for the hiring manager.
Finally, thank the reader for considering your application, and sign off as usual (e.g., “Sincerely, [full name]”).
What is the best way to start a cover letter?
The best way to start a cover letter is with an accomplishment that speaks directly to your ability to provide value for the company. Other good strategies include describing your long-standing passion for the field, mentioning an important reference at the company, or referring specifically to challenges the company is currently facing.
Do you introduce yourself in a cover letter?
No, you do not introduce yourself in a cover letter. By that we mean you do not say “My name is so-and-so” — you simply jump into your background and why you’re interested in the position.
Your name can be found at the bottom of the cover letter, as well as the header, your email address, and your resume, so there’s no need to force it awkwardly into your cover letter’s opening.
How do you end a cover letter?
To end a cover letter, thank the reader for their time and/or consideration, express enthusiasm for further correspondence and conversation, and sign off with a standard closing like “Sincerely.”
How long should a cover letter be?
A cover letter should be a maximum of one page long, with three to five paragraphs. Half a page is the shortest that your cover letter should be.
Harvard Business Review — How to Write a Cover Letter
University of Washington — Writing the Cover Letter
What’s a quick cover letter tip?
Michael Akbar Vice President Certified Professional Career Coach
Use your six seconds to show the employer in a tailored cover letter and resume that you understand their pain and will make their lives better if put in the position.
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Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.
Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.
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A cover letter is an integral part of the job search process . Often, a good cover letter is what gets you the job. However, not many people know how to write a good one. Some may not even know what a purpose of a cover letter is.
In this expert guide, you can find not only a definition of what is a cover letter and how to write a good cover letter, but also tips on how to structure it and send it. Finally, get inspired by the examples, that our experts prepared for you.
Keep on reading and you will also learn:
The purpose of a cover letter is to introduce yourself to your future potential employer.
A cover letter illustrates your background and explains why the offered position would be a good fit for you. In a cover letter, you have a unique chance to present yourself, show your personality, and add details that one cannot fit into a structured resume.
In addition, with your cover letter, you can also make up for the lack of previous experience. That is if you can make your enthusiasm and positive qualities shine through.
Over the years the importance of a cover letter grew significantly, and a cover letter became a standardized part of the process of a job application.
With the highly competitive job market, a resume alone – no matter how strong – is simply not enough to get hired. In fact, in 45% of cases, the reason for not being called to an interview is a missing cover letter.
While the cover letter and a letter of interest are rather similar, there is a subtle difference between these two. Based on the specific circumstances in which you find yourself, you can decide which one is the right one to write.
Moreover, a cover letter always comes hand in hand with a resume. Because of that, a cover letter should always mention your CV and match it. In a cover letter, you can also elaborate on the information, which is already listed in your resume.
If you want to learn how to write a good resume, have a look at our ultimate resume guide . You can even turn your LinkedIn profile into a polished resume .
If you are deciding whether to write a cover letter or a motivation letter , it is again important to look at the situation in which you find yourself.
One writes a motivation letter when applying for a study program, a university placement, or a volunteering position. In a motivation letter, you should first and foremost focus on expressing your enthusiasm. Moreover, in a motivation letter, you can put the focus on your personality and on what makes you unique.
In the cover letter, you are advised to do this too; however, the key thing is to demonstrate why are you the perfect fit for a specific role. A cover letter also tends to be shorter than an average motivation letter.
When it comes to the cover letter itself, there are three standardized types of cover letters . Each type has a slightly different format. Therefore, it is important to correctly identify which type of cover letter you need and adjust its format accordingly.
Networking cover letter
This very specific type of cover letter is sent out to your professional network in a situation when you are looking for a job but there is no specific job opening to which you are reacting. However, you want to inform your connections that you are open to a new role.
While using your network to get a job is usually the right move, one needs to be extra careful when sending out a networking cover letter. It needs to be formulated with politeness and delicacy.
Unofficial cover letter
Sometimes, only a resume is required by the company. In this situation, it is not necessary to attach an official structured cover letter.
Nonetheless, if you want to demonstrate the depth of your interest and elaborate on your professional experience in more detail, you can always write a short, un-official, and more casual cover letter. It should not follow the strict cover letter format and it can be only around two paragraphs long.
If you want to, you can even place it in the body of an email, to which you are attaching your CV.
Application cover letter
This is the standard and most common type of cover letter. You write it when you want a specific job position for which you saw an opening.
There are several unwritten rules on how to write it. So, if you are asking what makes a good cover letter and what you should do to write one, just scroll down to the next chapter.
Writing a good cover letter is not as hard as it may seem at first. There are a few unspoken rules that if you follow, you have a high chance of being called for an interview. All you need to know is what to include in your cover letter and how to format it.
If you are wondering what to put in your cover letter and how to structure it, what follows is a simple step-by-step list of elements that cannot be missing from a good cover letter.
At the start of your cover letter , you should have the correct heading and contact information. Don’t forget, this is your one chance to make a good first impression. Always include:
In the body of the cover letter, write about your professional skills, past experiences, and hopes and aspirations for your professional future. Describe how your previous experiences shaped you and why does it make you the perfect fit for the job. Mention also that this job is, in exchange, a good fit for you, too.
Here, you should not exceed three paragraphs. Don't be repetitive, or too descriptive - rather demonstrate your qualities.
At the end of a cover letter, try to catch the attention of the recruiter again. Emphasize your motivation and repeat, why are you the right person for the job.
Never forget to thank the hiring manager for their time and express your high hope for hearing back from them. Mention your resume and remember to sign the letter with your full official name.
The cover letter is usually read by the HR department. In large corporates, there are on average 250 applicants per one open position. Because of this, the hiring manager has an extremely limited time to look at your cover letter. Thanks to this, you must make sure your cover letter is simple, not too long, well-structured, and easy to read.
If you want to have a clearer idea about how to write the perfect cover letter, have a look at this video tutorial .
If you are in an early stage of your career and only fresh out of school, do not despair. A cover letter can be your biggest help in this situation. As opposed to your resume, in a cover letter, your positive attitude can change a lot. Make it clear how enthusiastic and eager to learn you are.
Focus on your qualities, skills, extracurricular, or volunteering experience. Possibly, you may have some related experience from your personal life. If it is truly relevant, include it, too.
Now that you know what a finished cover letter looks like and how to write one, you can get inspired by cover letter examples written by our experts. This will make sure that from now on you will write truly perfect cover letters.
Have a look at other cover letter examples, too. And you can have a cover letter just like this as well! Just use one of our Kickresume cover letter templates . You can choose a free or a premium one.
Once you have the cover letter written, it is time to hit the send. But be careful, don’t make any mistakes that could lead to your application being rejected. Here are some tips on how to send the cover letter properly via email:
And there you go! Now when you know how to write the perfect cover letter. For the best result, use one of our Kickresume cover letter templates!
Kickresume wishes you the best of luck with your application. Get that dream job!
Kaja Jurcisinova is a fresh graduate and a junior copywriter at Kickresume. Kaja completed her undergraduate degree in Art History at the University of St Andrews in 2018 and graduated with a Master’s in Arts and Culture from the University of Groningen in 2021. She was an intern at multiple cultural institutions across Europe, including the Dutch Museum Association in Amsterdam, the Matter of Art Biennale in Prague, and the European Cultural Centre in Venice. At the moment, she resides in Visby on the Swedish island of Gotland.
How to write a professional resume summary [+examples], how to put your education on a resume [+examples], how to describe your work experience on a resume [+examples], let your resume do the work..
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Jobscan > Cover Letter Writing Guide
Here’s a comprehensive guide on how to write a cover letter that will get you noticed by recruiters.
Trusted by:
A survey revealed that 77% of recruiters prefer candidates who send in a cover letter, even if submitting it is optional. Additionally, 90% of executives consider cover letters invaluable when assessing job candidates.
So, if you think cover letters are no longer important and necessary in 2024, think again.
Here’s a comprehensive guide to help you write a cover letter that effectively sells your skills and professional experience, increases your chances of getting interviews, and gets your foot in the door.
Table of Contents
A cover letter is a letter of introduction accompanying your resume that paints why you are the best person for the job, what you bring to the table, and how you can help move the company forward.
Is the cover letter dead? No! In fact, a recent study by ResumeLab revealed that 64% of job vacancies still require that you include a cover letter in your application and 83% of HR pros said that cover letters are important for their hiring decision.
The bottom line is that a cover letter is still a valuable piece of your job search collateral. Nail your cover letter and you could end up getting that dream job.
So what exactly do you need to accomplish in your cover letter?
According to 49% of HR managers , your cover letter is the second best way to call attention to your resume and distinguish yourself from other applicants.
So the main purpose of your cover letter is to compel the recruiter to read more about you on your resume and move you to the next part of the hiring process.
Further, according to award-winning resume expert Melanie Denny , your cover letter is your value proposition letter. It proves why you are the best candidate to address the company’s needs with the professional skills and qualifications to succeed in the job.
Here’s an example of a great cover letter:
Now let’s get into the details of what your cover letter needs to include.
Here’s a quick rundown of what you need to include in your cover letter.
Here’s an example for the visual learners out there:
Now that you know the basics of what to include in your cover letter, let’s go through the process from start to finish to see how you can write a cover letter that will make you stand out from the rest of the candidates.
It can be intimidating to try to parse down all your best qualities into a few quick paragraphs for your cover letter.
Here are 9 steps you can take to make sure you’re headed in the right direction:
Before writing your cover letter, thoroughly read the job description and the requirements for the job.
Melanie Denny , award-winning resume expert, likens the job description to your cover letter cheat sheet. And when checking the job description, she says you need to consider the following:
This will help you customize your cover letter, angle yourself and your narrative to fit the role better, and impress the hiring manager.
Try reaching out to the recruiter, hiring manager, or someone working in the company if you want more in-depth information about the company and the position you are applying for.
Make sure your cover letter matches the job you are applying for. Writing a generic cover letter is a missed opportunity as this will not appeal to the recruiter or hiring manager. According to research from ResumeGo , 81% of HR professionals value job-specific cover letters over generic ones. Jobseekers who had tailored cover letters received a 53% higher callback rate compared to those who had no cover letter.
Remember, your cover letter is your chance to prove that you are passionate about working for a given company, so take the time to write a tailored cover letter for each position . You can do this by mentioning your skills and experience that are directly related to what’s mentioned in the job description. If you’re applying for a data analyst role that requires expertise in Microsoft Power BI, cite an example of a Power BI dashboard you built and how it helped the company.
Read our full guide: How to Optimize Your Cover Letter
You should make it easy for the hiring manager to reach you. In your cover letter, list these three things:
Traditionally, your contact information is included in the upper left corner of your cover letter if you’re writing in a document. If you’re writing an email, this can be included beneath your signature at the end of the message.
Jane Jobscan Seattle, WA 98101 (555) 555-5555 • [email protected] linkedin.com/in/jane-jobscan
February 25, 2024
Lavinia Smith Hiring Manager Media Raven, Inc. Plantersville, MS 38862
According to Melanie Denny, resume expert and President of Resume-Evolution, addressing your cover letter to a real person and addressing them by their name feels more personal and shows recruiters and hiring managers that you took time and did the research.
You can usually find the hiring manager’s name by searching the company website or LinkedIn profile, or by calling the company and asking which hiring manager is assigned to the particular position.
Once you learn the name, a simple greeting of “John” or “Hello John” is all you need.
If you can’t find the hiring manager’s name, you can use any of the following:
Read our full guide: How to Address a Cover Letter
Melanie Denny suggests that you start your cover letter with a bang. This will hook the hiring manager’s interest and show them how you can be a valuable addition to the team.
Here are things you can do:
For example,
“I want to bring the marketing department of Media Raven Inc. to the next level and help the company exceed goals and reach more customers as Marketing Manager.”
Take advantage of this real estate and prove to the prospective employer how your background, values, and professional experiences position you as the best fit for what the role requires.
This is especially important if you are switching careers. Highlight your relevant accomplishments in your cover letter, showcase your transferable skills, and explain how you can help the company address its challenges and succeed.
For example:
“As the Director of Marketing at ABC Company since 2018, I directed all phases of both the creative and technical elements of marketing initiatives, including data mining, brand creation, print/web collateral development, lead generation, channel partner cultivation, customer segmentation/profiling, as well as CRM and acquisition strategies.
Perhaps most importantly, I offer a history of proven results, as evidenced by the following marketing accomplishments for my current employer:
Just like when writing a resume, your cover letter should only include the most relevant and positive information about you. To home in on the right skills and qualifications to mention, try scanning your cover letter .
Read our full guide: What Do You Put in a Cover Letter?
Use the closing of your cover letter to:
Keep the closing professional and try not to sound too eager since that can come off as desperate. You must also keep in mind the tone and personality of the company you’re communicating with.
“Given the opportunity, I’m confident I can achieve similar groundbreaking marketing results for Media Raven, Inc.
Ms. Smith, I would welcome the chance to discuss your marketing objectives and how I can help you attain them. Feel free to call me at (555) 555-5555 or email me at [email protected] to arrange a meeting. I look forward to speaking with you.”
Read our full guide: How to End a Cover Letter With a Call to Action
To finish out the closing , use a formal signature. You can use “Sincerely,” “Best,” “Regards,” “Yours,” or any other professional signoff.
Use your first and last name as your signature. If you’re sending your cover letter in the body of an email, make sure it’s your personal email account that does not list your current work signature beneath the email. Your other option is to write the cover letter in a word document, save it as a PDF, and attach it to your email.
The Applicant Tracking System or the ATS is a software that companies use to screen applications and shrink their pool of applicants. Through the ATS database, a recruiter or hiring manager can just search for specific skills and keywords and the ATS will return a list of the top candidates who match the search criteria.
To optimize your cover letter for ATS, you need to:
Read our full guide: How to Optimize Your Cover Letter to Beat the ATS
Does your cover letter pass the test?
Scan your cover letter to see how well it matches the job you're applying for. Optimize your cover letter and resume with Jobscan to get more interviews.
A cover letter is a letter, but that doesn’t mean you should just plop everything onto the page in a stream-of-consciousness flow. After all, cover letter formats determine the order in which the hiring manager learns about you, which can significantly influence their first impression. Use the format order below as a guideline for building the structure of your cover letter.
Notice how the topics flow like a conversation? When you first meet someone, you introduce yourself, tell them your name and a little about yourself, and then leave the conversation open for future meetings.
Your cover letter is just a like having a conversation with someone for the first time. Keeping that in mind will help you to keep things simple and focus on the right information.
Below are some examples of how to format your cover letter for different types of applications.
You can also check out our cover letter templates to help you as you write your own cover letter.
Do you want to save time and receive instant feedback on your cover letter? Check out Jobscan’s cover letter tool .
Read more : How to Write a Resume for Today’s Job Market
Cover Letter Examples
Here are some examples to help you create a cover letter that will make you stand out and give a strong first impression.
Aside from the basic steps of how to write a cover letter, there are some things you definitely need to make sure you avoid – and things you can’t skip! Follow these do’s and don’ts for writing a cover letter, and you’ll end up with a much better result.
In addition to resume scans, Jobscan Premium users can also scan their cover letters against a job description.
This generates a report of the top hard skills and soft skills found in the job description that should be included in your cover letter, plus additional checks for optimal length, contact information, measurable results, and more.
Here’s how it works:
Your cover letter gives recruiters, hiring managers, and prospective employers an overview of your professional qualifications and relevant accomplishments that position you as the best candidate for the job.
So you have to make your cover letter powerful and interesting enough to make the recruiter or hiring manager read your resume and move you to the next step of the hiring process.
Here are key pointers when writing your cover letter.
Having a strong cover letter is not enough. You also need to create a killer resume to make sure you stand out and land job interviews.
Frequently asked questions, what are the different types of cover letters.
There are four types of cover letters.
It can be appropriate to change tenses throughout your cover letter.
For example, you can explain who you are in the present tense and explain important aspects of your work history in the past tense. You can switch to future perfect tense when discussing the ways you would perform if given the position.
Think of it like this, “I am ABC, I did XYZ previously, and I look forward to doing EFG in this position.”
Our cover letter guidelines above explain how to write a cover letter more deeply, but in summary, you should always include your name, relevant work experience, and reasons why you are right for the job in your cover letter.
Typically, your cover letter and resume will be sent as a pair, but your cover letter is meant to be an introduction to your resume. If it is an email, use the cover letter in the body and attach your resume, otherwise, attach both.
Pro Tip: Be sure to review all instructions in the job description to follow the hiring manager’s requests.
According to 70% of recruiters, a cover letter should not exceed 250 to 300 words.
Although there is no hard and fast rule about this, the ideal cover letter length should be around half a page to one full page in length to keep your message concise, clear, and easy to digest.
If it is not specified in the job posting, a cover letter can be sent either as an attachment (PDF is best) or in the body of an application email with your resume attached.
There are several methods of sharing a cover letter with potential employers, depending on their application process.
Cover letters can be written on a document and turned into a PDF to be uploaded to a job application website or attached to an email along with your resume.
In other cases, your cover letter can simply be written in the email message to a hiring manager, with your resume attached.
The key in every aspect of job applications is to make yourself an easy “yes” for your potential employer. That means making it easy for the hiring manager to keep track of your application materials for later review. With this in mind, make sure your full name and the phrase “cover letter” are included in the file label. Other helpful details might include the job title you’re applying for or the year of your application.
Here are a few examples:
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Cover Letter Formats
ATS-Optimized Cover Letter
Cover Letter Templates
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Composing an effective cover letter for your student visa application with expert guidance and free samples.
This article will help you write the perfect cover letter when applying for a student visa. It includes helpful information regarding tips and tricks you can use to make the ideal cover letter for your next visa application.
When applying for a student visa anywhere in the world, they will ask you to submit a student cover letter. This cover letter must explain why you are applying for a student visa and other information regarding your trip to another country for study purposes.
A cover letter is a great way to catch the Embassy’s eye and help them better understand your visa application purposes.
When applying for a student visa, a simple and understandable cover letter must have three parts:
The heading paragraph of a cover letter must be used as an introduction to the Embassy. In that paragraph, you can include information such as:
In this paragraph, you can include information, such as;
The final paragraph of your letter must include information, such as;
Here are some of the most important things you need to include in your student visa application:
Note: You can include any other information that you think is helpful to the Embassy in your cover letter.
Here is a simple example of how you can write a cover letter when applying for a student visa.
Dear Honorable Consult, My name is Hana Bruno (passport number: AL11223344); I am a Macedonian citizen who lives in Skopje, Macedonia. I am a master’s student in Psychology. I am applying for a Romania visa because I recently accepted a scholarship from a Romanian University for Psychology Master Degree. The University that offered me the scholarship is The University of Romania in Budapest; the scholarship is available from March 2023 for six months. The scholarship has a monthly amount of €900; it includes my traveling tickets (two ways), the accommodation, and any monthly expenses I might have while in Budapest. I might say this is more than enough for a student in Budapest. I have taken many courses and have always been an excellent student; I believe I am more than prepared for this opportunity. This journey will help me develop in many ways, including personal and professional aspects. I want to use this time to learn new things, meet new people, and visit as many tourist attractions as possible. I have always heard incredible things about Budapest, and being able to experience this journey in Budapest is a dream. I believe this is a once-in-a-lifetime opportunity, and I want to take it! Thank you very much for your time, and I look forward to your – hopefully – positive response! +99005566 ______________________________ |
Note: Do not copy your cover letter.
The following list will explain to you what to avoid any mistakes when writing your cover letter:
COMMENTS
Step 1: Start With Basic Formatting. Firstly, your cover letter needs to have a professional layout:. Header: Include your contact information at the top right corner and the date.Below that, write the contact information of the embassy or consulate. Salutation: Always start with "Dear Sir/Madam," or if you know the name of the consul, you can address them directly.
The best format for writing a cover letter is as follows: Address the employer with a formal salutation. For example, "Dear/Hello (name of the recipient).". If you do not know the recipient's name, you can refer to them as the hiring manager. The next step is to state the position you are applying for and how you found the opening.
Documents Required for Cover Letter For Visa Application. When writing a cover letter for visa application, there are several documents that may be required. These documents may vary depending on the country you plan to visit, but generally include: A valid passport; A completed visa application form; A passport-sized photo
Sample Cover Letter for Tourist Schengen Visa. March 20, 2019New Delhi, India. Netherlands Embassy in New Delhi. 6/50 F, Shantipath. Chanakyapuri. New Delhi - 110021. Dear Sir or Madam, I am writing this letter to apply for a Schengen visa to visit the Netherlands from the dates May 20 to June 10, 2019.
B2 Cover Letter Sample. Here is an example of a B2 cover letter you can submit to the United States embassy or consulate: May 2023. United States Embassy in Albania. Rruga Stavro Vinjau 14, Tirana. Albania. Dear Honorable Consult, My name is Shkodran Jaha (passport number: AL19919911); I am an Albanian citizen who lives in Tirana, Albania ...
This letter should succinctly outline your travel plans, the purpose of your visit, and your financial support strategy. Below is a brief Schengen visa cover letter template or format for your guidance. Introduction. Start with a formal salutation. Provide your name, address, contact details, and nationality.
Your Schengen tourist visa application cover letter should include the information listed below: Your full name. Your date of birth. Your nationality. Your passport details (passport number, issue date, and expiry date). Your current address. Your email address. Your phone number. The date when you are writing the letter.
Cover Letter for UK Visa Application Sample. Here is a simple sample you can refer to when writing your cover letter: March 2023. UK Embassy in Macedonia. Todor Aleksandrov 165, Skopje 1000. North Macedonia. Dear Honorable Consul, My name is Stojan Nikola (passport number: NM22330011).
Employment certificate, financial documents, and income tax return (ITR) are the staples of most visa applications. But there is one document that is usually overlooked — the cover letter. A cover letter isn't always a requirement when applying for a visa.
The added value of a well-written Cover Letter in the visa or immigration application process. Visit letter of motivationoften overlooked in the visa or immigration application process, can actually be a decisive factor in the success of your application. A well-written cover letter doesn't just reiterate information already provided in forms and supporting documents; it gives that information ...
To apply for a Schengen Visa, you must submit several documents, including a Schengen Visa Cover Letter. 1. Your Schengen visa cover letter should include: contact information, recipient's details & introduction and purpose. 2. A well-written covering letter can significantly improve your application's chances of approval.
A Schengen Visa Cover Letter (or Covering Letter) is a document written by you and addressed to the Schengen Embassy/Consulate along with the other documents you are required to submit. The letter should provide additional information concerning the purpose of your trip and your intentions to return to your country of residence.
Arm yourself with travel medical insurance before you board your flight. [Date of visa interview] To: The US Consulate General, [New Delhi, India] Subject: Request for tourist visa for parents. Dear Sir/Madam, I am [Name], working as a [Job Title] for [Company Name], located at [Company Address], USA. My annual gross income is $ [Annual Income].
Middle paragraph (s) Closing paragraph. Letter ending and signature. Your cover letter should be one page long and use a simple, professional font, such as Arial or Helvetica, 10 to 12 points in size. Your letter should be left-aligned with single spacing and one-inch margins. Show Transcript.
A sample cover letter for a Schengen visa should include the following information: Introduction: Firstly, briefly introduce yourself and your company, and explain the purpose of your trip to Europe. Itinerary: Later, provide a detailed itinerary of your trip, including the dates, destinations, and the purpose of each visit.
5. Find the appropriate address. The top of your letter will include an area for you to write your own name and address, then the name and address of the person to whom you're writing. Call the embassy or check its website to learn the address to which you should mail your letter.
Open the letter strongly. Be kind with your words. Be prepared. Explain exactly what you will be doing when arriving in the country. Let them know that you know a lot about their company and the job position you are applying for. Use your words carefully. Keep it short and simple. Include your keywords.
A cover letter is not a mandatory document for UK visa. But in my experience, it's the most helpful document. The goal of the cover letter is to convince the ECO that you are a genuine visitor. Your cover letter must be simple, short and clear. Break the cover letter into sections, paragraphs and bullet lists.
Thank you for taking the time to review my application. Respectfully yours, Signature. Your name. 1. Date, Address, & Salutation. In the first few parts of your Korean visa application cover letter, include the date when you plan to submit your visa application, the address of the Embassy, and the salutation.
You need to mention that you will undertake all the responsibilities including their trip cost and expenses during their stay in the United States. Copy this sample visa officer cover letter. Paste in word document and make necessary changes.Take print out, sign and send to your parents with other documents. Keep this letter simple.
Tips for Writing Your K-1 Fiancé Visa Cover Letter. Be sure to write your letter clearly and concisely. Remember that your cover letter is only a summary of your application contents, so you won't need to write too many details in this letter. You should also use bullet points when listing your included application materials.
Cover letters aren't required with every application, but the majority of managers pay more attention to a candidate who includes a cover letter. This is especially so if you make an effort to tailor your letter to the specific position. It's important not to just change the names and job positions, but also to show how your professional experience fits with the job.
There are several unwritten rules on how to write it. So, if you are asking what makes a good cover letter and what you should do to write one, just scroll down to the next chapter. How to write a cover letter in 2022. Writing a good cover letter is not as hard as it may seem at first.
A survey revealed that 77% of recruiters prefer candidates who send in a cover letter, even if submitting it is optional. Additionally, 90% of executives consider cover letters invaluable when assessing job candidates. So, if you think cover letters are no longer important and necessary in 2024, think again. Here's a comprehensive guide to help you write a cover letter that effectively sells ...
Student Cover Letter Samples. Here is a simple example of how you can write a cover letter when applying for a student visa. My name is Hana Bruno (passport number: AL11223344); I am a Macedonian citizen who lives in Skopje, Macedonia. I am a master's student in Psychology.
4. Write an attention-grabbing opening paragraph. Start your cover letter with an informative, direct introduction.. In the first one or two sentences, mention the position and organization you're applying for, where you found the position, and why you're excited about the opportunity.
How to write a career change cover letter. A cover letter is a chance to expand upon the bullet points outlined in your resume. It's a space where you can explain your interest in the role and company, highlight your experience and skills, and sell a recruiter on the overall fit you'd make. But a career changer needs to do all of that and more.
A cover letter format is a framework that organizes information in a cover letter. The best format for most cover letters is the same as a standard one-page business letter. It should contain the following sections: a header with the applicant and hiring manager's contact information, a salutation, an opening paragraph, one or two short body ...
The best cover letter templates offer a structured framework for developing a well-organized document. Our cover letter templates can save you time and give you a significant jump start. Rather than beginning from scratch, you can focus your efforts on customizing the content to fit your specific situation and the requirements of the particular ...