presentation about microsoft teams

Introduction to Microsoft Teams

Oct 30, 2019

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Introduction to Microsoft Teams. Chat-centered workspace in Office 365. Agenda. Microsoft Teams Introduction Microsoft Teams Features Microsoft Teams Requirements Appendix Items. Goals of this Training. Get an understanding of what Microsoft Teams can do for you

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Introduction to Microsoft Teams Chat-centered workspace in Office 365

Agenda • Microsoft Teams Introduction • Microsoft Teams Features • Microsoft Teams Requirements • Appendix Items

Goals of this Training • Get an understanding of what Microsoft Teams can do for you • Highlight some key features to help increase your organizations productivity • Identify the Licensing, Deployment and Software requirements

Out of Scope • How to Deploy Microsoft Teams • Settings Management • Overview of Meetings • Chat Services

How our work has changed N O W T H E N Employees work on 2x more teams now than they did five years ago1 1 Source: 2009, 2014 US IW Survey

Ineffective collaboration has real costs Agility Takes longer to make and execute decisions Quality Worse decisions due to incomplet data Innovation Discoveries aren’t leveraged in other areas

Office 365: Complete Group Collaboration Solution Addressing the unique needs and workstyle of each group Call and meet Chat Email and schedule Create, share, find content Connect across the org Trust Control on your terms with cross application security & compliance Graph Discover content and people with cross application intelligence Groups Move from task to task with cross application group membership

Chat-based workspace in Office 365 Chat for today’s teams A hub for teamwork Security teams trust Customizable for each team Communicate in the moment and keep everyone in the know Give your team quick access to information they need right in Office 365 Get the enterprise-level security and compliance features you expect from Office 365. Tailor your workspace to include content and capabilities your team needs every day.

Teams and Channels Helps groups of people get organized with more focused conversations.

Teams Teams are the overall group of people working on a project. They can range in size from a small product team to a larger organization.

Creating Teams Create teams by adding member individually by email aliases or security groups. Every new team will have a default favorite channel called General, you can use it for whatever you like.

Channels Teams are made up of Channels, each covering a different topic. Only favorited Channels will show up in the left pane, other channels will show up if there is a notification for you. The remaining channels can be accessed by clicking more.

Creating Channels Channels are open to everyone on the Team, so anyone can drop in and see what everyone is talking about. Channels can be created to cover Topics, Departments, or Projects.

Teams Owners • There can only be 10 owners per Team • Owners can: • Add new members and other owners • Manage Team settings: • Enable\Disable @Mentioning • Allowing GIFs, stickers, memes, and moderation settings • Rename the Team • Delete the Team

Teams Members • There can be as many as 600 members per Team • Members can add additional channels to the team

Productive Chat Threaded conversations

Threaded Conversations In channels you can reply directly to a message, keeping the discussion easy to follow.

Like and Save messages At the top right corner of all messages in Channels, you have an option to like messages or save them for later. Saved messages will be kept in Saved along the left rail.

Documents and Conversations You can review a file with the conversation along side it. When you give feedback and comment, it’ll also appear back in the channel so no one loses the history.

Mention Team Members You can also bring people’s attention by @Mentioning them, just type the @ symbol before their name. And if you admin enables it, you can @mention your whole team or any channel.

Ways to Express Yourself Everything from emojis to GIFs to stickers and memes that you can actually edit, are there for you to showcase the personality of your team and add some flare to the conversation.

Private Conversations Open team channels are great for collaboration, but sometimes you need to talk privately

Chat By selecting Chat along the left side of the application, you can have private conversations with your teammates.

Group Chat Simple click the new chat icon and type the names of the people you want to add to a conversation. You can add up to nine people in a group chat.

Sharing Files You can add files from your computer or OneDrive for Business account

Meetings Microsoft Teams makes it easy for people in a channel to go from a group conversation to a meeting.

Start a Meeting In a channel conversation, click the Meet Now icon in the compose box. Or keep all the context of an existing conversation by clicking the Meet Now icon in the reply box.

Notify Team Members of the Meeting Once you’re in, you can invite the people from your conversation, or anyone from the team by clicking on their name.

Find a Meeting While you’re waiting for people to join, other team members who follow the channel will see that a meeting has started. They don’t need to join the meeting to see who’s in attendance.

Join a Meeting One click, and you are in the meeting.

Full Bleed Video Leveraging the full width of the screen, the audio and video experience make remote team members feel like they’re really part of the conversation.

Share your screen Once you are in the meeting, you can share you desktop. The content layout lets everyone see what’s being shared. Along with people’s facial expressions.

Meeting History Once the meeting is done, people who couldn’t join will see that the meeting happened in the context of the conversation.

Scheduled Meetings On demand meetings are great if you need to meet at a moment’s notice, but what if you want to schedule a meeting ahead of time? We’ve got you covered.

Tabs and Connectors Allow you to integrate the tools and services you love right into your chat or channel

Tabs Tabs are always visible at the top and stay with the conversation, so everyone can get to them easily.

Default Tabs You automatically get a couple of tabs. Files that get uploaded will live in the Files tab and notes people add will live in the Notes tab.

Add a Tab There are a variety of data and services you can integrate into your channel using tabs.

Planner A planner for tracking tasks and managing work items.

Chat about a Tab You can start a conversation in the Tab. Team members can follow the discussion here, or back in the conversation Tab.

Connectors Office 365 Connectors in Microsoft Teams

Connectors Connectors allow your Microsoft Teams users to receive updates right from popular services such as Twitter, Trello, Wunderlist, GitHub, and VSTS. Updates show up as rich cards in channels.

Connector Framework • For a more comprehensive list of Connectors and introduction to connectors check out Connect apps to your groups • If you’re interested in building your own Connectors, check out the Office 365 Connectors development site

Bots Bots allow users to complete tasks such as querying information and performing commands

T-Bot T-Bot gets you using Microsoft Teams quickly and more effectively by answering your questions and providing help. Type a question directly to T-Bot in a chat or browse the menu.

Bot Framework • Integrate existing line of business systems with Microsoft Teams via a bot • A full suite of indispensable bots are coming soon • Check out the Microsoft Bot Framework

O365 Licensing Requirements Microsoft Teams is currently available in preview to customers with • Business Essentials • Business Premium • Enterprise E1, E3, and E5 subscriptions. • Existing E4 subscriptions (Retired SKU)

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The Ultimate How To Guide for Presenting Content in Microsoft Teams

Sharing / presenting content in Teams meeting is at the same time simple but is also has some options available that may not be known enough by everyone. This guide lets you get started and dive deeper what happens when you share your window, document or desktop in Microsoft Teams.

This article will be updated when there are new features or based on feedback.

Updated 22.3.2021 Presenter View section.

Community: I am happy to add Mac and iOS screenshots into the article as well if someone is willing to collaborate & provide them. 😎💪

Teams Desktop: sharing a screen (Windows)

Opening the sharing with Microsoft Teams Desktop (in the New Meeting experience mode).

This opens the Share Tray. From it you can choose to start sharing

• Your Desktop (Screen share)
• Specific application (Window)
• Whiteboard application: either Microsoft Whiteboard (natively with Microsoft 365) or available 3rd party Whiteboards
• PowerPoint document

TIP: When you choose to share something using Teams Desktop you can choose to include your computer sounds to meeting. This is a must-have option if you are playing music or video to your participants. You can not toggle this on later – you need to choose this when you start sharing.

When you choose to include computer sound included with the sharing you need to have configured the speaker for computer and Teams meeting to be the same one.

If you have multiple monitors available for your Microsoft Teams you can choose any of those displays.

And you have the sharing open. Shared area is marked with red rectangle around it. You will find the more smaller Teams meeting control window in one of your desktops – and if you have the camera on it will show the video.

But more importantly you can use that small window to control camera, audio or sharing (ending it with one press). Or you can click on the small window (not on meeting toolbar) and it will expand back to the full size.

You can use that same icon to stop sharing in the expanded window.

Tip: If you have two screens available you should consider presenting your PowerPoint presentation so that you share the external screen and project your presentation there (PowerPoint – Slide Show – Monitor). Share that external screen to Teams meeting so you can be sure that whatever you show in that screen it is shown to attendees. Just check that your second screen is not a ultra-wide display or 8k (or preferably even 4k) because the content is going to be tough to read and view by attendees. FullHD screen works the best here.

Tip2: when you are presenting PowerPoint in external screen (and sharing that to Teams meeting) do they advantage of inking and pen if you are using a device with touch screen (like Surface)!

Tip3: if you have an embedded video in your PowerPoint and you use screen/display sharing to present it to the audience: Don’t forget include computer sound with your share!

Teams Desktop: sharing a PowerPoint

You can choose from your recent PowerPoint documents in the list

• A PowerPoint document you opened or edited in Microsoft Teams (in a team you belong to) or in your OneDrive
• Browse for more

This list of sharing PowerPoints is causing often some big questions. PowerPoints will appear in the list once you edit or open the PowerPoint presentation in Teams or OneDrive (there may be some short delay). Generally it applies to the next meeting you join. Make sure you prepare for the meeting by opening the document in advance. Simply uploading a presentation to OneDrive or Teams does not bring it to the list – you need to open/edit it as well.

Browse-option lets you choose a PowerPoint from your OneDrive or from your computer.

What this one lacks is the ability to choose a file from a team you belong to.

TIP: Use OneDrive syncing to have an easy access to files in the most relevant teams you belong to .

Once you are sharing the PowerPoint you can see it in the presenter view mode! This feature is generally available ! This makes it easy to do presentations using Teams – without having to have a PowerPoint desktop app open at the same time. Seems to work only on Teams Desktop with new meeting experience mode at the moment.

The presented area (PowerPoint) is shown surrounded with a red rectangle.

Updated 22.3.2021. There are other controls in this as well for jumping between slides and accessibility controls.

I have a another article diving deeper to Presenter view in here !

NEW: PowerPoint Live has now laser pointer and inking capabilities. Read about them here !

Once the presentation is shared you can move back and forth easily with arrows in the screen.

Note: there is the “eye” icon. If you press that one it locks the PowerPoint for the participants so that they see the same slide as you do: they can not browse the deck on their own. This is called private viewing disable (arrows for other participants will be disabled). Private viewing is enabled on default.

Note: if you are a presenter in the meeting where a PowerPoint is shared to you can take control of the shared PowerPoint to advance slides. This does not ask for any confirmation and the feature is really useful when you have multiple presenters who use the same slide deck. Just be careful that everyone else are not presenters – or they know not to touch it.

You will get a warning that someone has taken the control and can easily take it back.

Whoever is in control of the presentation has also the control to disable/enable private viewing mode. As can be seen in the picture above (with Take control) the eye is missing and arrows are greyed out: this means someone else than you have the control and they have disable the private viewing.

Note: When you share PowerPoint to a meeting this way participants can click links you have in your presentation. Thank you Joe for this reminder!

If you add a online video to your presentation your participants can activate that on their own as well. It is good also to note that if you hit “play” it doesn’t reflect to attendees (=they need to play the video themselves)

Teams Desktop: sharing a Whiteboard

When you choose Microsoft Whiteboard from the Share Tray you are taken directly to the Whiteboard view. Everyone who is in the same organization as you are (the situation in January 2021) can co-author the Whiteboard with you. Once you are done you can Stop presenting (middle top screen) or share something else.

Teams web client: sharing a screen (Microsoft Edge)

Sharing looks a bit different when you are using Teams web client. Sharing is available in (new) Microsoft Edge and Google Chrome browsers. The toolbar is hovering on top of the meeting. From the toolbar you can open the share tray.

When you have the share tray open you can choose to share something of following

• Desktop (Screenshare)
• A specific PowerPoint document
• Whiteboard: either Microsoft Whiteboard or Freehand (3rd party).

• Entire screen
• Application window (a specific application only)
• With Microsoft Edge you have option to choose a selected, specific, tab

When(if) you have multiple monitors it is easiest to just share a one of them: it makes the sharing really simple and easy to manage: anything on that display is shared.

If you don’t have multiple monitors then you might want to just share a single application.

This is useful when you want to show something specific that runs in it’s own application but you can not share anything else on your screen.

Note: Teams is not in the list (not even on blurred ones) and nor is Spotify or ToDo. Not every application can be shared with this.

Note2: you can not share desktop audio to the meeting using Teams web client.

And the last option is to share a selected Edge tab – and if you have multiple Edge profiles open you can share from any of those by clicking the desired Edge active and choosing the tab.

In my example I chose to share one of my screens. You don’t get much feedback – you just click on the screen and hit Share. In one of your screens you will have this toolbar:

You can end sharing using either that toolbar or you can navigate to your web Teams meeting and choose Stop sharing from the toolbar there.

Teams web client: sharing a PowerPoint

This list of sharing PowerPoints is causing often some big questions. PowerPoint presentations will be in the list once you edit or open the PowerPoint presentation in Teams or OneDrive (there may be some short delay). Generally it applies to the next meeting you join. Make sure you prepare for the meeting by opening the document in advance. Simply uploading a presentation to OneDrive or Teams does not bring it to the list – you need to open/edit it as well.

Note: there is the “eye” icon. If you press that one it locks the PowerPoint for the participants so that they see the same slide as you do: they can not browse the deck on their own. This is called private viewing disable. Private viewing is enabled on default.

Whoever is in control of the presentation has also the control to disable/enable private viewing mode.

Teams web client: sharing a Whiteboard

Sharing a Whiteboard is initiated simply by choosing Microsoft Whiteboard (or Freehand or other available 3rd party application) from the share tray.

I have found out that sometimes when you start sharing Microsoft Whiteboard to the meeting using Teams web client it doesn’t do anything. The solution is to try again.

Once the Whiteboard opens you can work on it normally – or choose to open it in the Whiteboard app to have a broader set of tools available.

When you are done you can choose the “Stop presenting” that is hovering on the left bottom area (left of meeting toolbar).

Teams mobile: sharing a screen

Were you aware that you can also share content using your mobile device? I have examples and screenshots using a Android device but these also work with iOS – the user interface might be slightly different.

You initiate the sharing via … menu selection in the mobile to open the list of options

You choose Share and you get to choose what to share

Yes – you can share your mobile device screen to the meeting. This is really useful if you have a application you want to show or train to others.

You may have to adjust settings to turn on allowing Teams to display over other apps.

After that one you may have reshare the screen. And you get the next warning.

And your screen is now shared. You can see the red block that lets you know what are of your mobile device screen has been shared.

And if you pull down notifications area you have option to return to Teams meeting (if you have been using some other app) and there is also the notification that you are sharing your screen.

When you are done sharing you can return to Teams meeting and then choose to Stop presenting.

Teams mobile: sharing a PowerPoint

Sharing a PowerPoint works really well on Teams mobile! It is in fact even better than the version in other clients.

You start by imitating the sharing (as with screen share) and choosing the PowerPoint instead. You get a screen:

From this screen you can choose to browser thought

• A PowerPoint presentation from any Team and channel you belong to!
• Choose a PowerPoint presentation you opened or edited most recently (as you notice compared to other examples that this isn’t 1:1 in sync.. There are differences so that is why I am really happy that you can browse through Teams for sharing)

Once you have selected the PowerPoint to present it is very straight forward from that moment.

Using Teams mobile you can also take control of a PowerPoint someone else is presenting (if you are a presenter in the meeting). This means that you can participate in a multi-presenter meeting quite easily by using just your mobile device and Teams!

You will get a warning before you take the control – in case you pressed Take Control accidentally.

Teams mobile: sharing a photo or video

Follow the steps laid out earlier and instead of screen or PowerPoint you select this time a picture (from device’s picture gallery) or a video (using device’s video camera). Since sharing a picture is very straight forward I use the video instead as example.

You get to see a preview of video first. You can switch to other camera (front/back usually) & position the device properly and once you are ready you just hit Start presenting .

And when you are done you can press on “Stop presenting” to end your video feed.

This video is different from showing your own video using Camera icon the meeting toolbar. Instead of being a attendee video this one is shown in the shared area for every participant in the meeting. This is useful when you have something in the same room/space that you want to share to others in the meeting. Possible use cases: a model on table, physical whiteboard, view from the window, interviewing someone, view in the outside, …

Best practices from my experience

The way I use to share content when in Microsoft Teams meetings is

• I share one of my screens (I have three screens so this is a natural choice for me). This way I know what is being shared all the time since I always share the same screen (the one in the middle, my camera is on top of that screen). Be careful what you drag to the shared screen. This is the way I share my PowerPoint presentations (projecting the presentation to the shared screen)
• If you have a touch-screen device (like Surface-laptop) you should use pen/inking to enhance the presentation experience. This also works when you are sharing the external screen & presenting from touch-screen device: make your presentation stand out!
• Prepare the content you share in advance. Open PowerPoints, apps, browsers etc so you don’t have to spend any time with them when you are live.
• Share your screen early rather than later. This will give you time to reshare.
• When doing a presentation with multiple persons using just the PowerPoint deck share it directly to Teams meeting so you can switch between speakers easily. With the new Presenter view -support this is now a good option.
• Make use of Teams features: Put everyone but real presenters else as attendee so they can’t start sharing their screen accidentally – and you can hard mute them as well. Use meeting options -setting before they join in.
• When people complain they don’t see the share: check that you are actually sharing your screen. If someone is seeing your share and some others not: those who can’t see your share need to leave and rejoin the meeting. Sometimes restarting your sharing can fix that issue too but usually the issue is in the participant end.
• I rarely use application / window -sharing.
• Sharing a video in Teams meeting (or in Live event) is usually ok but you can expect some quality drop – especially if you have a lower bandwidth. Have a backup link to the video available. People seem to struggle more with videos embedded inside a PowerPoint.
• Use Windows Focus Assist and Teams Do Not Disturb mode so you don’t get any unwanted popups on your shared screen. Microsoft Teams will also have a upcoming feature (currently usable in public preview) that let’s users to choose if Teams notifications do their own “toast” (pop-up banner) or do they go directly to Windows notification area (honoring the Focust Assist setting).
• Use Teams Desktop version + new meeting experience when possible. Check that you have the latest version.

More information or different view into this?

Check out Microsoft Support article about Sharing content in Microsoft Teams meetings .

I hope you have enjoyed this guide and it has provided to be useful. Please do drop a comment from below if you have any questions or you want to send me greetings!

Sharing is Caring! #CommunityRocks

Aiheeseen liittyy.

Published by Vesa Nopanen "Mr. Metaverse"

Vesa "Vesku" Nopanen, Principal Consultant and Microsoft MVP (M365 Apps & Services and Mixed Reality) working on Metaverse, AI and Future Work at Sulava. I work, blog and speak about Metaverse, AI, Microsoft Mesh, Virtual & Mixed Reality, The Future of Work, Digital Twins, and other services & platforms in the cloud connecting digital and physical worlds and people together. I am extremely passionate about Metaverse, AI, natural language understanding, Mixed & Virtual Reality and how these technologies, with Microsoft Teams and Microsoft Azure & Cloud, enable to change how people work together. Azure OpenAI Services - yes, I build AI solutions using those and other Azure AI services. I have 30 years of experience in IT business on multiple industries, domains, and roles. View all posts by Vesa Nopanen "Mr. Metaverse"

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Apr 6, 2021

Try presenting in Teams meetings from PowerPoint

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Hello Office Insiders, I’m Lishan Yu, a program manager on the PowerPoint team. You might have heard that we announced the PowerPoint Live in Teams feature at Microsoft Ignite last month. Today, I’m excited to show you how to check out this new experience, and start presenting in Teams meetings from PowerPoint.

Presenting in Teams meetings

Presenting in a meeting used to be as simple as clicking Slide Show in your PowerPoint deck. Nowadays, even though you may not be in the same room as your audience, we believe your flow to present should be as easy and intuitive – clicking the Present in Teams button in PowerPoint is the only step you need to take to present the deck in your Teams meeting!

How it works

Give the feature a try next time you need to present in a Teams meetings:

• Join a Teams meeting or an ad-hoc Teams call.
• Open your presentation in PowerPoint for Windows.
• Click the Present in Teams button in the top right corner.

Scenarios to try

Ready to take the PowerPoint Live feature for a spin? Try some of the scenarios below.

As a presenter :

• After clicking the Present in Teams button in PowerPoint, notice that you can see both the chat and your content at the same time in Teams (and don’t feel like you’re missing out on the discussion).
• Take advantage of features like grid review and slide notes to present more effectively.

As an audience member :

• If you joined late, move back through the deck and quickly catch up without having to ask the presenter to stop and recap what was already shared.
• Interact with and experience the richness of the content being presented such as better video quality, live web links, and more.
• Make any adjustments you need to more fully enjoy the presentation (i.e., use high-contrast mode).

Requirements

In order to try out the feature, you will need to:

• Have the latest Teams desktop app installed.
• Store the presentation on OneDrive for Business or SharePoint.
• Join a Teams meeting before clicking the Present in Teams button in PowerPoint for Windows.
• Be using an Office 365 E3/A3, Office 365 E5/A5, or Microsoft 365 for Government license. 

Availability

This feature is rolling out over the next several days to Insiders running Beta Channel Version 2104 (Build 13926.20000) and later.

We’d love your feedback, so please let us know how you think. To get in touch, do either of the following:

• Inside the app, select the Help button in the top-right corner of the app.
• Respond to this post or tweet at @OfficeInsider .

Learn what  other information you should include in your feedback  to ensure it’s actionable and reaches the right people. We’re excited to hear from you!

Sign up for the Office Insider newsletter and get the latest information about Insider features in your inbox once a month!

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How to Present PowerPoint Slides in Microsoft Teams

Ready to elevate your virtual presentations in Microsoft Teams? Discover three distinct methods to deliver flawless PowerPoint presentations.

A successful PowerPoint presentation extends beyond just the content—its delivery is just as important, especially in a virtual space like Microsoft Teams.

In Microsoft Teams, you can choose to present your slide deck by sharing your entire screen, PowerPoint window, or using the Microsoft Teams' PowerPoint Live feature. Let's explore how you can use each of these three methods and discuss their pros and cons.

Method 1: Share Screen

Sharing your screen in Microsoft Teams is pretty easy and straightforward. It's best to minimize or close unnecessary tabs before joining the Microsoft Teams meeting to avoid exposing sensitive information. Once you're confident in your screen's content, follow the steps below:

• A red border appears around your desktop, indicating you're sharing your screen.

• Present your PowerPoint slideshow.

Sharing your screen is a straightforward method, especially when you want to present other documents besides your PowerPoint slideshow. However, the downside is that you may accidentally reveal sensitive information.

Method 2: Share PowerPoint Window

If you want only to present your PowerPoint slide deck, it's best to share just that window. Here's how:

• A red border will appear around your PowerPoint window, indicating you're sharing just that window.
• Launch your slides in slideshow mode and start presenting.
• Open the Microsoft Teams window and click Stop sharing when you're done presenting.

Sharing just your PowerPoint window prevents accidental display of sensitive desktop content. Even if you switch windows, viewers only see the PowerPoint presentation.

However, this method also has its limitations. One of the main limits is that you can't view your PowerPoint speaker notes without the audience seeing them as well. You also can't access Microsoft Teams features like the chat and reactions during your presentation.

Additionally, If your network connection has low bandwidth or slow upload speed , sharing your screen can result in a blurry and stuttering presentation for the audience. Thankfully, the PowerPoint Live feature provides the solution to these issues.

Method 3: Use PowerPoint Live

Presenting with the PowerPoint Live feature is easy and provides additional benefits. Your audience only sees the slides, while you get to see all the extra controls that come with the presenter view. When using the presenter view in your presentation, you have a few helpful tools at your disposal:

• You can easily adjust the font size of your slide notes to make them more readable.
• To navigate between slides, simply click on the corresponding thumbnail.
• You can use the laser pointer, pen, or highlighter tools to draw attention to specific areas of a slide.
• Use the Standout layout to place your camera feed on the slide without the background.
• Use the Cameo layout to insert yourself into the slide, provided you've set up Cameo to record customized camera feeds .

Here's how you can use PowerPoint Live to share your presentation:

• When it's your turn to present, click Share .

• When you're done presenting, click Stop sharing in the top toolbar.

The PowerPoint Live feature tackles the limitations of sharing your entire screen or PowerPoint window. It also comes with really cool features like co-presenting and allowing attendees to click on links in the presentation.

Your Audience's View When Using PowerPoint Live

In addition to the main slide view, your audience also has access to the slide navigation, grid, and more options controls (the three dots icon below the slides).

This means they can navigate the slides at their own pace and change specific slide settings to suit their preference without affecting your view and that of others. If you find this non-ideal for delivering an engaging presentation , you can disable the audience's navigation control. To do so, enable Private view in the top toolbar.

By default, each meeting attendee joins as a presenter. This means they can share their own content or control someone else's presentation. If that's not what you want, you can change each person's meeting roles in Microsoft Teams to prevent it.

Deliver a Seamless Presentation Experience in Microsoft Teams

Presenting your PowerPoint slides in Microsoft Teams might seem tricky at first, but once you get the hang of it, it's a piece of cake. Practice makes perfect. So before your next Teams presentation, familiarize yourself with your chosen method to ensure an effective delivery.

Explore how Microsoft's partnership with Khan Academy is enhancing the future of education with AI innovation and tools for teachers >

• Published Mar 2, 2021

Engaging new presentation features in Microsoft Teams

• Content Type
• Education decision makers
• Microsoft Teams

Keeping students focused on learning can start with an engaging presentation. Today, we’re kicking off Microsoft Ignite, an annual event held virtually this year, with some exciting new Microsoft Teams features to help presenters deliver impactful presentations and provide meeting participants with dynamic experiences to keep them engaged.

Dynamic view intelligently and dynamically arranges the contents and participants in your meeting for a better viewing experience. In addition, the participant gallery automatically adjusts when the meeting window is resized.

The new Presenter mode empowers presenters to customize how their video feed and content appears for the audience. Our first mode, Standout , shows the speaker’s video feed in front of the shared content. Next, Reporter mode will show content as a visual aid above the speaker’s shoulder just like during a news segment. Third, Side-by-side mode will show the presenter’s video feed alongside their content as they present.

Educators will have the ability to disable video for students, either for individual students or for the entire class. This will help protect synchronous classes from unwanted disruptions and help keep students focused.

Educators will have the new option to download Attendance Reports after a class meeting is over in the meeting chat and channel thread. Only the meeting organizer has access to the Attendance Report, which will cover Join Time and Leave Time, Email Addresses, along with the class Duration so educators can more easily track student attendance and engagement.

Learn more about all these awesome new capabilities coming soon to Teams and if you’re not already using Teams, sign up for free to get started today.

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Microsoft Teams Presentation Tips

• January 25, 2024

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So, you have a big Microsoft Teams presentation coming up and are looking for some tips to make it sparkle? Then you’ve come to the right place!

Whether you’re in  Marketing ,  Product  or  Sales , you want to engage and inform, (while maybe entertaining at the same time!), we’ll run through some top tips on how to use the Microsoft Teams app to really enhance your presentation while also sharing some great tips in creating an overall engaging presentation for any platform.

How to Prepare an Engaging Presentation?

Prepping for a Teams presentation, or any presentation for that matter, isn’t just about having snazzy slides and a meme thrown in (although, we do love them). A good presentation is a mix of storytelling, design, and a little bit of magic (okay, not real magic, but close enough).

First, you need to know your audience – are they super engaged, nit-picky or just starting at their iPhone wondering when they can grab some lunch? Whoever they are make sure to tailor your content to keep them engaged and interested.

Think of how different people take in information and ensure that you provide a range of materials to engage each one. There’s auditory, visual and kinesthetic.

So for the visual people use visuals that pop off their laptop scream.

For audiophiles make sure that each slide has a succinct and intriguing explanation you can present with it (and please don’t just read the slides!!!!).

Finally for kinaesthetic, well that’s where interactive elements come into play. Engage your kinesthetic audience by incorporating activities where they can participate or contribute. This could be through  live polls,  Q&A sessions, or even quick hands-on exercises if appropriate.

Thankfully Microsoft Teams has features that can facilitate these interactive elements seamlessly.

What Technical Setups are Needed?

The golden rule of presentations is that before you do the presentation check to make sure your tech setup doesn’t betray you. Does your microphone work? Do you have a stable internet connection? Do you know where your slides are? Have you cleared your desktop of anything that shouldn’t be visible? Also, make sure to use a quality webcam, and no, the one from 2005 won’t cut it. Position yourself in a well-lit room, where the only shadow is the looming deadline of your presentation.

How to Troubleshoot Common Issues?

If something can go wrong in your presentation, it probably will – it’s Murphy’s Law. Make sure to prepare for the unexpected and while that doesn’t mean a unicorn charging through your office door, it does mean have a backup plan. Think a pre-recorded version of your presentation, and don’t forget about your mute button. Both savior and gremlin, know where it is and how to use it!

Here are just a few ideas of how you can handle most common technical gLitCh3s that can happen during a presentation.

Internet Connectivity

One of the most common issues is unstable internet connectivity. Always have a wired connection as a backup if you typically use Wi-Fi. This can significantly reduce the chances of connectivity issues. If a wired connection isn’t possible, ensure you are in a location with a strong Wi-Fi signal. Also, consider having a mobile hotspot ready as a last resort. Rule of thumb, don’t be giving presentations when you’re in a tunnel or under the sea.

Audio and Video Quality

Test your microphone and camera before the presentation. Poor audio can derail even the most well-prepared presentation. If you’re using external devices, make sure they’re properly connected and configured. For video,  check the lighting  and camera angle in advance. If possible, have a backup microphone and camera.

Software Glitches

Microsoft Teams, like any software, can experience glitches. Familiarize yourself with basic troubleshooting steps like restarting the app or your computer. Ensure your Teams app is updated to the latest version before starting. Sometimes there will be things you cannot control, but make sure that it’s a glitch and not a user error (ahem, that would never happen… honest) in the first instance.

Presentation File Issues

Nothing worse than the document you have ready to show everybody doesn’t open or is telling you to download some sort of brand new PDF viewer. Try and have multiple formats of your presentation ready. Apart from the primary format, save a PDF version or have your slides uploaded to a cloud storage platform for quick access. This helps if there’s an issue with the original file.

Backup Plan for Power Outages

In case of a power outage, ensure your laptop is fully charged. Additionally, having a power bank can be a lifesaver, especially if you’re presenting from a tablet or smartphone. While this may seem wild if you’re working from your home office, for those  digital nomads  and those who like to work on the go this can happen more often than you think!

Handling Interruptions Gracefully

Working remotely unexpected interruptions can happen – a sudden noise, someone walking into the room, etc. Plan how to handle these situations gracefully without getting flustered. A simple, “Excuse me for a moment,” can suffice while you manage the interruption. And most people don’t mind a cameo by a cute dog or cat during any presentation.

Managing Participant Issues

Sometimes, participants might face issues like not being able to hear you or see your screen. Prepare a  quick troubleshooting guide  to assist them, like checking their volume settings or ensuring they’re viewing the correct screen in Teams.

How to Keep Your Audience Engaged?

Engaging your audience in a virtual presentation is like trying to get a cat’s attention – tricky but not impossible. Ask questions, use polls, and throw in a joke or two (keep it work-appropriate, though). Make them feel involved, like they’re part of the presentation, not just onlookers. Eye contact is key – look into the camera, not at the screen. It creates a connection, even through the digital abyss.

What Features of Microsoft Teams Enhance Presentations?

Even though you’ll be doing most of the heavy lifting in your presentation Microsoft Teams does have your back with a lot of built-in features that can enhance presentations, making them more interactive, engaging, and effective.

Screen Sharing and Whiteboard

Sometimes you just have to show people what your talking about. With its screen-sharing feature, you can quite literally share your entire screen or specific applications, ensuring clarity. The native digital whiteboard is an excellent tool for brainstorming, illustrating complex concepts, drawing terrible cat pictures and generally engaging the audience in real-time collaboration.

Live Reactions and Polls

Teams enables live reactions from participants, allowing them to express feedback instantly. Polls can be used to gather real-time responses, making the presentation interactive and gauging audience understanding.

Breakout Rooms

For workshops or training sessions, breakout rooms can divide participants into smaller groups for discussions or activities, fostering collaboration and deeper engagement with the content.

Custom Backgrounds and Visual Effects

The ability to customize backgrounds adds a professional touch while keeping the focus on the presenter. Visual effects can emphasize key points and make the presentation more visually appealing. Find out more in our  fun article about changing backgrounds !

Meeting Recording

Teams allows recording of meetings and presentations, enabling participants to revisit the content later, which is particularly useful for detailed or technical presentations. However it’s only available on the paid-for version of Teams. Thankfully there are other options for this, such as tl;dv, which have more functionality, search functions and better collaboration opportunities… why not click the below and give it a try for FREE.

These features transform presentations from one-way communication into dynamic, interactive sessions. By leveraging these tools, presenters can create an engaging and memorable experience for their audience.

So you are now well on your way to becoming a Teams presentation guru. Confidence is key, preparation is paramount, and a little humor goes a long way.

How to master MEDDPICC / MEDDICC / MEDDIC sales processes (including GPT prompts)

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Meeting Assistants

• Joins your meetings, even if you don’t.
• Records and transcribes in +30 languages.
• Takes notes in your preferred structure.
• Summarize one or multiple meetings.
• Auto updates your favourite tools (Slack, Notion, CRM, etc).
• Provides coaching insights on your meeting style.

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Improve your presenting skills with additional platforms and new features for PowerPoint speaker coach

• Derek Johnson, Partner Director of Product
• Mobile Apps
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PowerPoint speaker coach now available on all platforms

We love hearing feedback from our customers, and we’re excited to announce that PowerPoint speaker coach is now available on all platforms. PowerPoint speaker coach was first introduced in PowerPoint for the web, and both students and professionals have been utilizing this feature to become more confident presenters. Now, you can use this beloved feature on all platforms—on the web, Windows, Mac, iOS, and Android—when and where you need it, on the go, or at home.

Speaker coach leverages AI to help anyone —professionals, students, and even those who just want to practice a speech for a wedding or graduation. Especially in this hybrid work and learning environment, presentation skills are more important than ever, with more meetings and presentations than ever before. Speaker coach provides users with feedback on their pace, use of monotone pitch, use of filler words, poor grammar, lack of originality, use of sensitive phrases, and more while they rehearse their presentations. At the end of each rehearsal, speaker coach users receive a Summary Report highlighting the key pieces of feedback to help them become even better, more confident presenters.

Try PowerPoint speaker coach with this template .

Three new critiques in speaker coach on PowerPoint for the web

In addition to expanding the availability of speaker coach, we are also expanding the kinds of feedback this feature provides. Today, we are announcing three new critiques to speaker coach and bringing them to preview in PowerPoint for the web. These include feedback on body language, use of repetitive language, and pronunciation. These critiques are all described in detail below:

1. Body language

Great presentations are about more than just how you speak. When you are speaking to an audience—whether virtual or in-person—how you present yourself can have as much impact as the words you say. For this reason, we are introducing a new capability that leverages your video camera to give you feedback on your body language. When you are presenting virtually, it is important to ensure that your audience has a clear view of your face, that you maintain your glance towards your audience, and ensure you have left appropriate distance between you and your camera to deliver an engaging presentation. This feature will launch with feedback in the summary report around how well your audience will be able to see you (Clear view), if you are too far or too close to the camera (Distance), and ensuring you are facing the camera (Eye contact).

2. Repetitive language

When you speak, you may use words and phrases repetitively without being aware of them. You may not notice it, but your audience may catch on and find it distracting. Speaker coach can help you identify these words and phrases to avoid overusing them and keep your audience more engaged throughout your presentation. In addition to listing out those words and phrases, we will also give you a list of synonyms so you can switch it up for your next presentation.

3. Pronunciation

Speaker coach can advise you about the correct pronunciation of words you speak throughout your rehearsal. When speaker coach perceives that you may have mispronounced a word, it will display the word(s) and provide an experience that helps you practice pronouncing the word correctly. You’ll be able to listen to a recorded pronunciation guide of the word as many times as you’d like. We know that accents vary, and we have taken that into consideration when designing this feature. We have optimized this feedback for the “General American English” language as a starting point and will be giving you the option to disable this feedback in case you don’t agree with the suggestions or find them useful. We are doing our best to make sure this experience is helpful for you and will continue to improve the feature with your feedback.

We hope you are as excited as we are about these three new critiques. All three are available for you to try today on PowerPoint for the web in preview.

Speaker coach is always under your control and does not save any video or audio data from your rehearsal. Your privacy is paramount to us, and we want to ensure you can trust speaker coach to improve your presentation skills while respecting your privacy.

We strive to ensure speaker coach provides actionable and clear feedback to help you become an even better presenter and focus on the areas that matter most to you. As always, we greatly appreciate and rely on your feedback to continue improving these features. Please give them a try and let us know what you think, and what you’d like to see next.

See our support pages for more information on  rehearsing with speaker coach  as well as  suggestions for speaker coach !

Catch Up on Microsoft Build 2024: Essential Sessions for .NET Developers

James Montemagno

May 30th, 2024 1 5

The Microsoft Build 2024 conference showcased a wealth of innovations and updates for .NET developers. If you missed any sessions, we have you covered with an official YouTube playlist covering all things .NET, C#, Visual Studio, and more! Here are a few highlights from the playlist to dive into.

“Highly Technical Talk” with Hanselman and Toub

Join Scott Hanselman and Stephen Toub for a talk is that 100% LIVE demo. Zero slides, just code. In this “highly technical talk” on the internals of .NET, they look for performance issues and fix them live on stage. Then they go deeper on the debugging, performance, and optimization skills. See how we use own tools to find issues and fix them. If you are super advanced, level up, and let’s see how deep you can go! Oh, and also checkout the Deep .NET series on YouTube for more advanced topics.

Maximize joy, minimize toil, with great developer experiences

Focusing on the developer experience is at the heart of what we do at Microsoft. The landscape is changing and the applications you build will continue to require rethinking not just what kind of app you build, but also how you build it. Join Amanda Silver as she covers the latest evolution in developer tools and how we collaborate across the entire technology spectrum to build the next generation of modern apps, intelligent apps.

What’s new in C# 13

Join Mads and Dustin as they show off key features and improvements coming in C# 13. This year brings long-awaited new features like extensions and field access in auto-properties, as well as a revamped approach to breaking changes to ensure cleaner language evolution in years to come. Additionally, we take collection expressions to the next level by facilitating dictionary creation and opening params to new collection types.

Demystify cloud-native development with .NET Aspire

Explore the groundbreaking .NET Aspire technology stack designed for cloud-native development with David Fowler and Damian Edwards. They explore the Orchestration, Components, Tooling and more.

Also, be sure to check out the session .NET Aspire development on any OS with the Visual Studio family with Wendy and Brady.

There were tons of great sessions on building AI applications with .NET. One of my favorites Learning AI was with Scott Hanselman and Mark Russinovich . They use AI tools to help build a .NET MAUI app that consumes AI models both local and in the cloud.

Looking for more AI? We got you covered:

• Infusing your .NET Apps with AI
• Create a custom GPT with Blazor and .NET MAUI
• What’s new in GitHub Copilot and Visual Sudio
• App innovation in the AI era
• Bridge the chasm between your ML and app devs with Semantic Kernel
• Build an AI-powered content composer in Blazor using OpenAI GPT
• Zero to Hero – Develop your first app with Local LLMs on Windows

.NET 9 at Microsoft Build

.NET 9 Preview 4 released last week and there was tons of great updates from teams across .NET 9 on what is coming in .NET 9!

• Enhancing .NET MAUI: Quality, performance, and interoperability .NET 9
• EF Core 9: Evolving Data Access in .NET
• Modern Full-stack Web Dev with ASP.NET Core and Blazor
• What’s new with WinForms in .NET 9

Behind the scenes

Our very own Maddy Montiquilla went behind the scenes on the .NET TikTok at Microsoft Build 2024 interviewing your favorite team members.

• What’s in Maddy’s Bag?
• Interviews with Mads, Glenn, Dustin, & Mehul
• Interviews with Brady, Fowler, Damian, & Wendy
• Interviews with Peppers, Toub, & Hunter
• Interviews with Rich, Jared, Anders, & Beth
• Interviews with Tanner, Fred, & Jordan

The Microsoft Build 2024 conference was packed with valuable sessions for .NET developers, focusing on future developments, language enhancements, scalable architectures, modernization strategies, and AI integration. These sessions are crucial for staying current with the latest .NET trends and technologies. For more details and to watch these sessions, visit the official .NET at Microsoft Build 2024 playlist .

Stay connected with the .NET community through the official .NET YouTube and @dotnet on X to keep up with the latest updates and insights.

James Montemagno Principal Manager, Tech PM, Developer Community

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When you plan to create a MAUI drag and drop UI designer. (something like winforms designer). Writing long xaml code for MAUI becomes tedious. Thank you.

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Share sound from your computer in Microsoft Teams meetings or live events

You can include audio from your device while you're sharing content in a meeting. You'll want to do this if you're playing a video as part of a presentation, for example. Read on to learn how.

Include computer sound

To share sound from your computer:

Turn on the Include sound toggle.

When you share, all audio from your computer, including notifications, will be heard by participants in the meeting.

Note:  Teams and your computer need to be set to the same speaker. Adjust your computer’s audio output in your system settings, and your Teams audio output in your device settings in Teams.

On a Mac, you'll need to install a driver the first time you include computer audio in a Teams meeting. Just follow the simple wizard and select  Install  or Update.  It takes about 10 seconds for the installation to complete.

Include computer sound in a room with a Teams device

Teams devices allow you to share content using cables connected to the room console. Unfortunately, we don't yet support sharing computer sound this way.

If you want to share computer sound when you’re in a meeting room with a Teams device in it:

Join the meeting from your personal device by selecting Audio off when you join the meeting, which will automatically mute not only your microphone but also any audio playing from the Teams meeting to prevent echo.

To avoid echo, remember to keep only one device’s mic and speaker on in a room.

Try to minimize the number of apps you run while you’re sharing your system audio. If your computer is running too many apps, your audio could suffer.

Troubleshooting

Poor audio quality.

If your computer is running a lot of applications, you may experience issues with sound quality, like lagging or cutting out. If this happens, closing other applications can help.

If you’re using Windows, other sounds from your device (like notifications and alerts) are reduced in volume when you join a Teams meeting. Most of the time, that’s probably what you want so you can focus on the meeting. But if you’re sharing computer sound, the same setting that quiets other system sounds will also quiet the audio you’re trying to share.

To fix this, go to your system's sound settings, find your Sound Control Panel , select  Communications and then  Do nothing . Finally, apply the changes so others will be able to hear your shared audio loud and clear.

Include audio from your mobile device

Turn on the Audio toggle.

Tap  Share screen  > Start Broadcast .

Everyone in the meeting will now hear the audio from your device, and you'll see a notification on your screen confirming it.

Note:  This feature is only available on devices running at least Android 10 or iOS 13.

Share audio from a web browser

To share your audio in a meeting on Teams for web:

If you choose:

Tab , turn on the Also share tab audio toggle. This will share the audio coming from the tab. Only the audio coming from the tab will be shared. Audio from the rest of the computer will not be shared.

Window , you won't be able to share audio. 

Entire Screen , turn on the Also share system audio toggle. All the audio coming from the entire computer will be shared.

Select Share .

Select Stop sharing when you're done sharing.

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