virtual assistant sample resume objective

Top 17 Virtual Assistant Resume Objective Examples

Updated July 9, 2023 14 min read

A resume objective is a brief statement at the top of your resume that explains why you are the ideal candidate for the virtual assistant position. Writing an effective objective statement requires you to focus on the skills and experience that make you well-suited for the job. You should also include any knowledge or qualifications that demonstrate your ability to handle the responsibilities of a virtual assistant. For example, if you have experience in customer service, project management, and data entry, it’s important to highlight this in your resume objective. Additionally, you should provide specific examples of how your skills and experience can help the company succeed. Here is an example of an effective resume objective for a virtual assistant position: “Highly organized individual with 5 years of customer service experience seeking a Virtual Assistant role at ABC Company where I can utilize my project management and data entry skills to provide exceptional support services."

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Top 17 Virtual Assistant Resume Objective Samples

• To obtain a Virtual Assistant position utilizing my excellent organizational, administrative, and customer service skills.
• To work as a Virtual Assistant to help individuals and businesses achieve their goals in an efficient manner.
• Seeking a Virtual Assistant role to utilize my strong organizational, multitasking, and communication skills.
• To leverage my experience in providing high-level administrative support as a Virtual Assistant.
• To use my expertise in customer service and problem solving as a Virtual Assistant.
• To become a successful Virtual Assistant by utilizing my exceptional time management abilities and attention to detail.
• Looking for an opportunity to apply my knowledge of computer programs, scheduling systems, and data entry as a Virtual Assistant.
• Aiming to become part of the team at [Company Name] as a Virtual Assistant that can provide quality customer service and administrative support.
• To join [Company Name] as a Virtual Assistant with the ability to handle multiple tasks simultaneously while maintaining accuracy and efficiency.
• Desire to work as a Virtual Assistant where I can utilize my interpersonal skills in order to effectively communicate with clients and colleagues.
• Seeking employment as a Virtual Assistant at [Company Name], where I can apply my extensive knowledge of project management software and other related programs.
• Aspiring to work as a reliable virtual assistant who is able to provide professional services while meeting deadlines on time.
• Eager to secure an opportunity at [Company Name] where I can use my excellent communication skills, technical proficiency, and organizational abilities as a virtual assistant.
• Motivated individual looking for an opportunity to serve as an effective virtual assistant with the ability to prioritize tasks efficiently while maintaining accuracy in all areas of responsibility.
• Applying for the position of virtual assistant with [Company Name], offering strong multitasking capabilities along with excellent written/verbal communication skills for client interactions.
• A highly organized individual seeking employment at [Company Name] that will allow me to utilize my problem-solving abilities as well as experience in customer service through working as a virtual assistant.
• Experienced virtual assistant seeking full-time employment with [Company Name], offering exceptional technical aptitude combined with superior organizational skills for completing assigned tasks accurately and efficiently

How to Write a Virtual Assistant Resume Objective

A virtual assistant (VA) resume objective is an important part of any VA’s job application, as it gives the potential employer a sense of the applicant’s professional goals and aspirations. Crafting a strong resume objective can be challenging, but with some thoughtful consideration and the right approach, you can create a powerful statement that will help you stand out from other applicants.

When writing your VA resume objective, it’s important to keep in mind that employers are looking for someone who is reliable, organized and experienced in providing administrative support within a virtual environment. Start by highlighting your key skills and qualifications that make you an ideal candidate for the role. Focus on any specialized training or experiences you have that make you well-suited for the position. For example, if you’ve worked as a VA before, mention any software programs or technologies that you’re well-versed in using. If you have experience with customer service or project management tasks, be sure to include these details as well.

Next, explain what makes you passionate about becoming a VA and why this career path appeals to you. Showing enthusiasm for the position will demonstrate your commitment and make it more likely that employers will take notice of your application. Finally, express your intentions for how you plan to use your skills to benefit the company if given the opportunity.

By following these guidelines when crafting your virtual assistant resume objective, you can create an effective statement that will help set yourself apart from other applicants and land the job of your dreams!

Related : What does a Virtual Assistant do?

Key Skills to Highlight in Your Virtual Assistant Resume Objective

In the competitive field of virtual assistance, it's crucial to make your resume stand out from the crowd. One way to achieve this is by crafting a compelling resume objective that highlights your key skills. This section will help you identify and articulate these essential capabilities in a manner that grabs potential employers' attention. From excellent communication abilities to proficiency in various software tools, we'll explore the key skills you should emphasize in your virtual assistant resume objective.

1. Transcription

A transcription skill is necessary for a virtual assistant's resume objective because it signifies the ability to accurately convert audio files into written documents. This skill is vital in tasks such as transcribing meetings, interviews, or conference calls which are common in administrative and secretarial roles. It also demonstrates attention to detail, good listening abilities, and excellent language skills which are all crucial aspects of a virtual assistant role.

2. Proofreading

A virtual assistant often handles various administrative tasks, including drafting and sending out emails, creating reports, or managing a client's written communication. Proofreading is a crucial skill as it ensures that all written materials are free from errors, professionally written, and effectively communicate the intended message. This can greatly influence a client's image and reputation. Additionally, strong proofreading skills reflect attention to detail and high standards of work quality, which are desirable traits in a virtual assistant.

3. Scheduling

A Virtual Assistant often manages various tasks for clients, including scheduling appointments, meetings, and events. This skill is essential for a resume objective because it demonstrates the ability to organize, prioritize, and manage time effectively. It also shows that the candidate can handle multiple tasks simultaneously and maintain a high level of accuracy and attention to detail. This skill is crucial in ensuring smooth operations and efficient workflow for the client or employer.

4. Email Management

A Virtual Assistant with skills in Email Management is essential as it demonstrates the ability to organize, prioritize, and respond to business communications effectively. This skill is crucial in maintaining smooth operations, ensuring timely responses, and managing the flow of information. It also shows proficiency in using email software and tools, which can help increase productivity and efficiency. Additionally, it reflects one's ability to handle confidential information professionally. This skill can be particularly attractive to employers who deal with a high volume of email correspondence or those looking for remote assistance in administrative tasks.

5. Social Media Management

A Virtual Assistant with the skill of Social Media Management is highly valuable as they can effectively manage a company's social media platforms, creating engaging content and interacting with customers. This skill is needed for a resume objective to showcase the ability to enhance the company's online presence, reach a wider audience, and increase customer engagement. It also demonstrates an understanding of various social media platforms and trends, which is crucial in today's digital age.

6. Data Entry

A Virtual Assistant often needs to handle various administrative tasks such as managing databases, maintaining records, and inputting data accurately. Therefore, having the skill of data entry is crucial as it ensures efficiency and accuracy in these tasks. It also demonstrates the ability to manage and organize large volumes of information which is a key aspect of a Virtual Assistant's role. This skill can help increase productivity and reduce errors, making it an essential requirement for the job.

7. Customer Support

A Virtual Assistant often serves as the first point of contact for clients or customers, handling inquiries, resolving issues, and providing information about products or services. Therefore, having customer support skills is essential to ensure positive customer experiences, maintain client satisfaction and build strong relationships. This skill also demonstrates the ability to effectively communicate, problem-solve and manage time efficiently - all crucial aspects of a successful Virtual Assistant role.

8. Research

A Virtual Assistant often needs to conduct extensive online research for various tasks such as market analysis, data collection, competitor analysis, finding relevant business information etc. This skill is crucial as it allows the assistant to provide accurate and up-to-date information to the employer or client. It also aids in decision-making processes and strategic planning. Therefore, having research skills can significantly enhance a Virtual Assistant's efficiency and effectiveness in their role.

9. Event Planning

A Virtual Assistant often needs to manage various tasks and responsibilities, including planning and coordinating events. This can involve scheduling meetings, organizing webinars or online conferences, liaising with vendors, managing invitations and RSVPs, and ensuring the smooth execution of the event. Having event planning as a skill demonstrates the ability to handle logistics, multitask effectively, pay attention to detail, manage time efficiently, and communicate effectively - all of which are crucial for a successful Virtual Assistant. Including this skill in a resume objective can highlight one's organizational abilities and showcase their potential value to prospective employers.

10. Content Creation

A Virtual Assistant often needs to create content for a variety of platforms such as websites, social media, emails, and more. This could include writing blog posts, crafting social media posts, developing website copy, or creating email newsletters. Therefore, having content creation skills is crucial as it allows the Virtual Assistant to effectively communicate the company's message in a way that engages and resonates with its audience. Additionally, quality content can help improve SEO rankings, increase web traffic and boost brand visibility. Hence, mentioning this skill in a resume objective would indicate the candidate's ability to perform these tasks efficiently.

In conclusion, carefully selecting and highlighting your key skills in your Virtual Assistant resume objective can significantly increase your chances of landing the job. It is crucial to tailor these skills to meet the specific needs and expectations of potential employers. By presenting a well-crafted objective that showcases your most relevant abilities, you not only demonstrate your competence but also underscore your commitment to delivering high-quality virtual assistance. Remember, your resume objective serves as a first impression; make it count by emphasizing the unique value you bring as a professional virtual assistant.

Related : Virtual Assistant Skills: Definition and Examples

Common Mistakes When Writing a Virtual Assistant Resume Objective

A virtual assistant resume objective is an important part of any job application. It serves as the first impression employers get about a candidate, and therefore it should be written with precision and care. Unfortunately, many applicants make common mistakes when crafting their resume objective that can lead to their application being overlooked.

The most common mistake made by applicants when writing a virtual assistant resume objective is not taking the time to tailor it to the specific job they are applying for. A generic resume objective such as “seeking a position in a virtual assistant role” is unlikely to make an impact on employers, as they will likely have read hundreds of identical objectives before yours. Instead, you should take the time to research the company and position that you are applying for, and then craft your objective accordingly. By highlighting specific qualifications or experiences that relate directly to the job you are applying for in your objective statement, you can demonstrate why you are the perfect fit for the role and stand out from other candidates.

Another error frequently seen in virtual assistant resume objectives is using overly vague language or statements that lack focus. For example, instead of simply stating that you “have experience in customer service roles” you should provide more detail about what specifically makes you qualified for the role such as “experience providing customer support via phone, email and live chat” or “proven success resolving customer issues quickly and efficiently”. Vague language does not provide employers with any meaningful information about your abilities and qualifications, so it is best avoided when crafting your resume objective.

Finally, many applicants mistakenly include irrelevant information or details about personal interests in their virtual assistant resume objectives. Although employers want to learn about who you are as a person, including information such as hobbies or favorite books does not relate directly to your skills or qualifications for the position at hand and will only distract from your overall message. Employers want to know what makes you suitable for the job they have posted – not what activities you enjoy doing outside of work – so keep your resume objective focused on relevant experiences only.

By avoiding these common mistakes when writing a virtual assistant resume objective, applicants can ensure that their application stands out from other candidates and increases their chances of landing an interview with potential employers.

Related : Virtual Assistant Resume Examples

A right resume objective for a virtual assistant should focus on the skills and experience that make them well-suited for the job, whereas a wrong resume objective will be too generic or irrelevant to the role.

Editorial staff

Brenna Goyette

Brenna is a certified professional resume writer, career expert, and the content manager of the ResumeCat team. She has a background in corporate recruiting and human resources and has been writing resumes for over 10 years. Brenna has experience in recruiting for tech, finance, and marketing roles and has a passion for helping people find their dream jobs. She creates expert resources to help job seekers write the best resumes and cover letters, land the job, and succeed in the workplace.

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Resume Worded   |  Proven Resume Examples

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5 Virtual Assistant Resume Examples - Here's What Works In 2024

With the world being a lot more interconnected, and the covid pandemic making remote work a normal reality, the virtual assistant industry has been booming. virtual assistants provide a support system for individuals or companies to make sure things run smoothly and logistics are taken care of. this guide will explore different types of virtual assistance and we will show you strong resumes for each position, as well as give you tips to help you create a resume that recruiters will be interested in..

As the name suggests, a virtual assistant is a professional who assists their employer with a variety of tasks, and who works remotely. These tasks can be administrative, research-based tasks, logistics-based tasks, etc. The functions assigned to a virtual assistant will be based on their skill set and can change as their client's needs change. Because of this, virtual assistants are encouraged to continually build on their skill sets. 

Some virtual assistants work part-time and may have multiple clients, while others may work for one employer full-time. Luckily for newcomers, there is no set expectation for one's educational background, though a degree in business administration, management, or in the industry your client operates in, would be highly beneficial. Also beneficial would be certified virtual assistant courses you have done or certification for tools commonly used in the profession. For this position, experience is king, so get as much experience on your plate as possible. 

Here are some successful virtual assistant positions for you to model your resume off of.

Virtual Assistant Resume Templates

Jump to a template:

• Virtual Assistant
• Entry-Level Virtual Assistant
• Freelance Virtual Assistant
• Virtual Administrative Assistant
• Sales and Marketing Virtual Assistant

Jump to a resource:

• Keywords for Virtual Assistant Resumes

Virtual Assistant Resume Tips

• Action Verbs to Use
• Related Administrative Resumes

Get advice on each section of your resume:

Template 1 of 5: Virtual Assistant Resume Example

A virtual assistant is there to make their client’s life and/or business run smoothly. Working remotely, you will engage in a myriad of tasks including administrative tasks, social media management, scheduling, project management, etc. You might be working for an individual or a business. Your previous experience is going to be the biggest selling point on your resume so ensure you list the variety of tasks that you have completed. Also because you are creating a general virtual assistant resume, showing your range in ability is key. This extends to the skills section as well, so list any skill that you think could be of any use as a virtual assistant. Take a look at this strong virtual assistant resume.

We're just getting the template ready for you, just a second left.

Tips to help you write your Virtual Assistant resume in 2024

   constantly expand your tools and frameworks section..

The tools section is particularly important to clients looking for a virtual assistant. They want to see if you have experience using the systems that they use. So ensure you keep tabs on all the new and popular tools being used in the virtual assistant industry and get some experience using them before you add them to your tools section.

   Consider including the hardware and software you have at your disposal.

Do you have a headset and software to make calls to other countries? Do you have a powerful computer and very fast internet? Include these details if they apply to you. They may make the difference between you and a competitor.

Skills you can include on your Virtual Assistant resume

Template 2 of 5: entry-level virtual assistant resume example.

The virtual assistant industry is huge and constantly expanding. For entry-level virtual assistants, this is a good thing because there is bound to be an opportunity for you to get started. Entry-level VAs might not be assigned very complex tasks and might instead be assigned relatively simple tasks such as data collection, secretarial tasks, logistics, etc. When creating an entry-level virtual assistant resume, include any experience in any position where you performed tasks that a virtual assistant would perform. For example in this resume, the applicant included their administrative assistant experience because that position is very similar to a virtual assistant position.

Tips to help you write your Entry-Level Virtual Assistant resume in 2024

   make yourself interesting by including your extracurricular achievements..

Make your resume individualistic by including your achievements outside of professional achievements. It will be an interesting read for recruiters and you just might have a volunteering activity, hobby, or extracurricular or two in common.

   List your virtual assistant strengths.

You may not have loads of experience at the start of your career, so give recruiters an idea of who you are by including your virtual assistant strengths in the intro of your resume. So if you are particularly good at multi-tasking, or communicating, be sure to include that.

Skills you can include on your Entry-Level Virtual Assistant resume

Template 3 of 5: freelance virtual assistant resume example.

As the name suggests, this VA works on a freelance basis and not a full-time basis. You will hopefully have more than one client to whom you will be offering your services. Because this position is remote, you will be able to acquire clients from all over the world. As with other VA positions, recruiters will be looking closely to see your experience level as well as the skills you have and tools you have experience using.

Tips to help you write your Freelance Virtual Assistant resume in 2024

   include your location, time zone, and available hours..

Because this is a freelance position, you will be sharing this resume continuously. So you will want to put as much relevant information as you can. Including your location, time zone, and available hours will help you attract only those clients who you can feasibly work with.

   Include the demographics of previous employers.

To give potential clients a good idea of where you excel, list the number of clients you have had over the years and the industries you have worked extensively in. So if you usually work for companies in the telecommunication field, include that. You can also mention if you mainly work with clients from a specific region.

Skills you can include on your Freelance Virtual Assistant resume

Template 4 of 5: virtual administrative assistant resume example.

This type of VA specializes in administrative tasks. These tasks can include email management, calendar management, scheduling meetings and trips, etc. To excel in this position, you need to be experienced with all the industry-standard software and tools including Google suites and Microsoft Office 360, so ensure your tools section is up to date with all the tools and software you have used in previous positions. This job also requires multitasking and very good communication skills so be sure to include experiences where you used these skills successfully.

Tips to help you write your Virtual Administrative Assistant resume in 2024

   highlight previous clients’ increased efficiency due to your efforts..

As an administrative VA, your job is to do all the small jobs that would allow for the client’s business to move smoothly. It would therefore be beneficial to highlight how your efforts have led to increased efficiency and productivity. So if you managed to shorten the reply time to emails or if you assisted in organizing a successful event, be sure to list it.

   Highlight how you handle sensitive information.

An administrative VA handles a lot of potentially sensitive information. Show either in your experience section or your intro that you know how to handle sensitive information. It will show clients that you have a good understanding of what is required as a VA.

Skills you can include on your Virtual Administrative Assistant resume

Template 5 of 5: sales and marketing virtual assistant resume example.

This type of VA specializes in sales and marketing. This is a more front-facing position where you will be talking to your client’s customers either over the phone or via email. Because of this, your communication, negotiation, and sales skills must be very strong. Your resume should highlight your experience and success interacting with potential customers, as well as a detailed skills and tools section that shows what you use to close the deal with customers. Take a look at this strong resume for this position.

Tips to help you write your Sales and Marketing Virtual Assistant resume in 2024

   include which crms you are experienced with..

If you are doing sales and marketing, you will most likely use CRM (Customer Relationship Management) software to keep track of all potential customers you are connecting with. Examples of CRMs include Zoho, Salesforce, Hubspot, etc. List those you are experienced with, in the tools section of your resume.

   Include communication perks like accents and languages.

Because this position is heavy in speaking with potential customers, any communication skills that may differentiate you from your competition is key to list. So if you have a popular accent like an American accent, or if you speak extra languages, be sure to include them to get a leg up.

Skills you can include on your Sales and Marketing Virtual Assistant resume

As a hiring manager who has recruited for top companies like Apple, Amazon, and Google, I know what it takes to create a winning virtual assistant resume. I've seen countless resumes over the years and have learned to quickly identify the ones that stand out from the rest. In this article, I'll share some of the most important tips and strategies for crafting a virtual assistant resume that will get you noticed by potential employers.

   Highlight your communication skills

As a virtual assistant, your ability to communicate effectively is crucial. Make sure to emphasize your communication skills throughout your resume, including in your summary statement and work experience section.

Instead of simply listing 'communication skills' as a bullet point, provide specific examples of how you've used your communication abilities to achieve results. For example:

• Managed email communication for a team of 10 executives, ensuring all messages were responded to within 24 hours
• Collaborated with a remote team of 5 designers to create marketing materials, using Slack and Zoom to communicate effectively

   Showcase your technical proficiency

Many virtual assistant roles require proficiency with various software programs and tools. Be sure to highlight your technical skills, particularly those that are relevant to the job you're applying for.

Some examples of technical skills to include:

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with project management tools like Asana and Trello
• Familiarity with social media platforms such as Facebook, Twitter, and Instagram

If you have certifications or have completed courses in specific software programs, be sure to mention those as well.

   Demonstrate your organizational abilities

Virtual assistants are often responsible for managing multiple tasks and projects simultaneously. Employers want to see that you have strong organizational skills and can handle a variety of responsibilities.

In your work experience section, highlight specific examples of how you've stayed organized and managed competing priorities. For example:

• Created and maintained a detailed calendar and scheduling system for a busy executive, ensuring all appointments and deadlines were met
• Managed travel arrangements for a team of 15 salespeople, coordinating flights, hotels, and transportation for multiple trips per month

   Tailor your resume to the job description

One of the biggest mistakes job seekers make is using the same generic resume for every application. To stand out, you need to customize your resume to the specific job you're applying for.

Take a close look at the job description and identify the key skills and qualifications the employer is looking for. Then, make sure to highlight those skills and experiences in your resume.

For example, if the job description emphasizes the need for strong writing skills, you might include something like this in your resume:

• Wrote and edited monthly email newsletter for a client with a distribution list of 10,000+ subscribers

By tailoring your resume to the job, you'll show the employer that you're a strong fit for the role.

   Quantify your accomplishments

Whenever possible, use numbers and metrics to quantify your achievements. This helps employers understand the impact you've had in previous roles and makes your resume more compelling.

For example, instead of saying:

• Managed social media accounts for a small business

Try something like:

• Grew Facebook following from 1,000 to 10,000 followers in 6 months through targeted content and ad campaigns

By using specific numbers, you give the employer a clear sense of the results you're capable of delivering.

   Include relevant projects and accomplishments

In addition to your work experience, be sure to highlight any relevant projects, volunteer work, or other accomplishments that showcase your skills as a virtual assistant.

For example:

• Created a virtual event plan and managed logistics for a nonprofit's annual fundraiser, which raised over $50,000
• Developed a new filing system for a small business client, resulting in increased efficiency and time savings

These types of achievements demonstrate your initiative and problem-solving abilities, which are valuable qualities in a virtual assistant.

By following these tips and crafting a tailored, achievement-oriented resume, you'll be well on your way to landing your dream virtual assistant job. Remember, the goal is to showcase your unique skills and experiences in a way that sets you apart from other candidates. With a strong resume in hand, you'll be ready to take on new challenges and excel in your career as a virtual assistant.

Writing Your Virtual Assistant Resume: Section By Section

  header, 1. put your name front and center.

Your name should be the most prominent element in your header, typically centered at the top of the page or left-aligned. Use a larger font size (18-24 points) than the rest of your resume text.

Here are some examples of how to format your name in the header:

• MICHAEL R. JOHNSON
• Sarah E. Davis

Avoid nicknames or unprofessional email handles:

• [email protected]

2. Include essential contact details

After your name, add your key contact details:

• Phone number
• Email address
• LinkedIn profile URL
• City and state of residence

You can list these on one line, separated by vertical lines or bullets. For example:

[email protected] | 555-123-4567 | linkedin.com/in/janesmith | Seattle, WA

Including your full mailing address is no longer necessary. For virtual assistant jobs, employers mainly need to know your general location and how to reach you electronically.

3. Optionally include your VA job title

If you have an established career as a virtual assistant, you may want to include your specific job title in your resume header. This quickly communicates your professional identity to employers. For example:

Jane Smith Senior Executive Virtual Assistant [email protected] | 555-123-4567 | Seattle, WA

However, if you are new to the virtual assistant field or are applying to roles that differ from your past job titles, it's best to leave your title out of the header. You can always specify the title you're targeting in your resume summary or cover letter.

  Summary

As a virtual assistant, your resume summary is an optional section that can help provide additional context about your background and highlight key qualifications. While not required, a well-written summary can grab the attention of hiring managers and complement the details in your work history. Avoid using an objective statement, as these are outdated and focus on your goals rather than what you offer employers.

When crafting your virtual assistant resume summary, focus on your most relevant skills, experience, and achievements. Tailor your summary to the specific job you're targeting by showcasing qualifications that align with the position's requirements. Keep your summary concise and impactful, ideally no more than a few sentences or a short paragraph.

To learn how to write an effective resume summary for your Virtual Assistant resume, or figure out if you need one, please read Virtual Assistant Resume Summary Examples , or Virtual Assistant Resume Objective Examples .

1. Highlight your key virtual assistant skills

In your resume summary, emphasize the key skills that make you a strong virtual assistant candidate. Focus on abilities that are directly relevant to the job, such as:

• Proficiency in virtual communication tools like Slack, Zoom, or Skype
• Experience with project management software such as Asana or Trello
• Strong organizational and time management abilities
• Expertise in specific areas like social media management or data entry

By showcasing your most relevant skills upfront, you'll quickly demonstrate your qualifications to potential employers. Avoid generic or irrelevant skills that don't directly apply to virtual assistant roles.

Results-driven virtual assistant with 5+ years of experience supporting remote teams. Skilled in project management, social media marketing, and data analysis. Proficient in Asana, Hootsuite, and Microsoft Office. Proven track record of improving efficiency and streamlining processes for clients across various industries.

2. Quantify your achievements and impact

To make your virtual assistant resume summary more impactful, include specific achievements and quantify your results whenever possible. Hiring managers love seeing concrete examples of how you've driven success in previous roles. Compare the following examples:

• Experienced virtual assistant skilled in administrative tasks and project management

While this summary mentions relevant skills, it doesn't provide any context around the candidate's actual impact. Instead, try quantifying your achievements like this:

• Experienced virtual assistant who has supported 15+ clients across 8 industries. Implemented project management system that increased team efficiency by 20%.

By including specific numbers and results, you give employers a clearer picture of the value you can bring to their organization. When possible, showcase achievements that are most relevant to the virtual assistant job you're targeting.

  Experience

Your work experience section is the most important part of your resume. It's where you show hiring managers what you've accomplished in your career and how you can help their company succeed. Use these tips to write a work experience section that will get you hired as a virtual assistant.

1. Highlight your most relevant virtual assistant experience

When listing your work experience, put your most relevant virtual assistant jobs first. These should be positions where you provided administrative support, managed schedules, handled customer inquiries, or performed other duties commonly required of VAs.

For example, instead of a generic description like this:

• Answered phones and responded to customer emails
• Managed executive's calendar and scheduled meetings

Provide more specific details that show the scope of your responsibilities and the results you achieved:

• Managed busy executive's calendar, scheduling an average of 15 meetings per week and coordinating with high-level clients and partners
• Responded to 50+ customer inquiries daily via phone and email, resolving issues and answering questions to maintain a high customer satisfaction rating

Not sure if your resume highlights your most relevant experience? Try our free Targeted Resume tool. It scans your resume and compares it to a job description, identifying the most important keywords to include.

2. Use strong, specific action verbs

When describing your virtual assistant experience, start each bullet point with a strong action verb that shows what you did. Use words that are specific to administrative support and managing business operations, such as:

• Coordinated
• Facilitated
• Streamlined

Avoid overused, generic verbs like "Helped with..." or "Responsible for...". These don't give hiring managers a clear picture of your actual contributions.

After drafting your work experience section, paste your resume into our free Score My Resume tool. It will assess how effectively you've used action verbs and provide suggestions for improvement.

3. Showcase your impact with numbers and metrics

Whenever possible, quantify your achievements with numbers or metrics. This helps hiring managers understand the scope of your responsibilities and the impact of your work. For example:

• Implemented a new filing system that reduced time spent searching for documents by 50%
• Processed an average of 25 expense reports per week, ensuring timely reimbursement for employees
• Managed travel arrangements for a 10-person executive team, booking over 75 flights and hotel stays per quarter

If you don't have access to exact numbers, use estimates or ranges:

• Drafted 7-10 business letters per week on behalf of CEO
• Managed a budget of approximately $5,000 per month for office supplies and vendor contracts

Numbers catch a hiring manager's eye and make your accomplishments more memorable. Go through each of your work experience bullet points and ask yourself, "How can I add a number here to show my results more clearly?"

4. Highlight promotions and increased responsibilities

If you've been promoted or taken on more responsibilities in your past jobs, make sure to showcase that in your work experience section. This demonstrates your ability to succeed and grow in a role. You can show promotions by listing your job titles separately:

Administrative Assistant ACME Corporation, May 2018 - June 2020 Executive Assistant to the CEO ACME Corporation, June 2020 - Present

Or you can call out a promotion in your bullet points:

• Promoted from Administrative Assistant to Executive Assistant after demonstrating exceptional organizational skills and attention to detail
• Took on additional responsibilities including managing CEO's calendar and serving as primary liaison with board members

If you have a strong career trajectory, consider bolding your job titles to make them stand out. This will catch the hiring manager's eye and highlight your career progression.

  Education

Your education section is a key part of your resume for virtual assistant jobs. It shows hiring managers your relevant training and knowledge. It's also a chance to highlight academic achievements. Here's how to write an effective education section on your virtual assistant resume.

1. Put education at the top if you're a recent grad

If you graduated within the last 1-2 years, place your education section above your work experience. This is because your degree is likely your strongest qualification at this stage in your career.

Include the following details for each degree:

• Name of school
• Location of school
• Name of degree
• Graduation year
• Relevant coursework, honors, or GPA over 3.5

Bachelor of Business Administration University of Texas at Austin, Austin, TX Graduated: May 2022 GPA: 3.7, Magna Cum Laude Relevant Coursework: Business Communications, Project Management, Marketing

2. Keep the education section short if you have 5+ years of experience

If you're an experienced professional, limit your education section to 1-2 lines with just the essentials:

• Bachelor of Arts in Communication, University of Southern California

Hiring managers will be more interested in your recent work accomplishments. Avoid listing:

• Graduation year, to prevent age discrimination
• Coursework, honors or GPA from many years ago
• High school diploma once you have a degree

3. Add certifications to showcase specialized skills

Virtual assistants can boost their qualifications by earning certifications in key areas like:

• Social media marketing
• Bookkeeping and accounting
• Project management
• Specific software programs

You can list certifications in your education section or in a separate "Certifications" section. Be sure to include the full name of the certification and the issuing organization.

Certifications: Certified Administrative Professional (CAP), International Association of Administrative Professionals Advanced Google Analytics, Google

Action Verbs For Virtual Assistant Resumes

Strong action verbs tell a recruiter your role in a specific task. Virtual assistant resumes should use action verbs that are relevant to virtual assistant tasks. Action verbs like "Coordinated", "Organised" or “Contacted" are examples of strong action verbs that can be used by a virtual assistant.

• Established
• Transcribed

For more related action verbs, visit Customer Service Action Verbs .

For a full list of effective resume action verbs, visit Resume Action Verbs .

Action Verbs for Virtual Assistant Resumes

Skills for virtual assistant resumes.

A virtual assistant is a multi-functional position. When we speak of skills, most importantly, you will want to list communication skills as well as tools and software you are experienced with.

Here is a list of skills you would expect to see in a virtual assistant’s resume. Add those that you are experienced with to your resume to impress recruiters.

• Executive Administrative Assistance
• Administrative Assistance
• Customer Service
• Microsoft Access
• Strategic Planning
• Business Strategy
• Event Planning
• Business Planning
• Company Secretarial Work
• Office Administration
• Marketing Strategy
• Social Media
• Administration
• Meeting Scheduling
• Community Outreach
• Nonprofit Organizations
• Adobe Photoshop
• Film Production
• Event Management
• Fundraising
• Higher Education

How To Write Your Skills Section On a Virtual Assistant Resumes

You can include the above skills in a dedicated Skills section on your resume, or weave them in your experience. Here's how you might create your dedicated skills section:

Skills Word Cloud For Virtual Assistant Resumes

This word cloud highlights the important keywords that appear on Virtual Assistant job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more 'important' it is.

How to use these skills?

Other administrative resumes.

Human Resources (HR)

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Virtual Assistant resume examples & templates

Even before the pandemic darkened the doors of vacated offices worldwide, a growing number of virtual assistants were proving their worth as a cost-effective staffing alternative. And that’s how a great virtual assistant resume will help you ride today’s wave of once-unfathomable remote job prospects. 

This resume writing guide will help you showcase your talents to the best advantage. Each step is illustrated by wording you can adapt from a virtual assistant resume example. We’ll discuss:

• What virtual assistants do
• How to write a virtual assistant resume — the basic structure and best format
• Nailing each resume section: header, summary, work history, education, and skills
• Professional layout and design hints

For more in-depth advice, check out our comprehensive guide to resume-writing excellence. Resume.io also has a library of 350+ occupation-specific resume examples and writing guides, packed with tips.

What does a virtual assistant do?

Virtual assistants are typically regarded as administrative assistants working remotely. While it’s fair to say that they are commonly hired to provide administrative support — from scheduling appointments and arranging travel to handling phone calls and emails — make no mistake about the scope and diversity of roles that virtual assistants play.  

Their services are valued by companies of all sizes, across many industries, and cookie-cutter job descriptions seldom apply. Usually engaged as independent contractors, they may work in any of these capacities and more: bookkeeper, accounting assistant, data entry, customer service, payroll specialist, social media manager, content marketing, research assistant, and data analyst.

While wide-ranging pay rates for virtual assistants reflect experience levels and duties, the average annual earnings reported by these three online sources are in the same ballpark: Glassdoor $39,396, Ziprecruiter $43,646, and Payscale $43,965.

According to Businesswire’s Global Virtual Assistant Market 2021-2025 report, the compound annual employment growth rate for virtual assistants during that four-year period is about 12%, faster than the occupational average. 

How to write a virtual assistant resume

Being well-organized by necessity, virtual assistants might appreciate the orderly structure that almost all resumes have in common. These are the essential components:

• Employment history section
• Education section
• Skills section

Follow these resume-writing guidelines for a winning edge.

• Keep it short — one page is perfect.
• Keep it relevant by being super-selective and specific about made-to-measure talents.
• Each requires a different, customized version of your virtual assistant resume, precisely matched to the job ad.
• Infuse your resume with keywords — verbatim —  from the same source, to avoid rejection by electronic applicant tracking systems.

Choosing the best resume format for a virtual assistant

The reverse chronological resume format is recommended for 90% of job seekers — ideal if your work experience has grown progressively over time in employee roles.

Many virtual assistants, however, could be an exception to this rule if they are seeking freelance or steady contracting arrangements. The functional resume format lets you emphasize skills, rather than workplaces. And the middle-of-the-road hybrid resume format combines a chronological experience section with a skills list that’s more prominent than usual. 

Resume header

First impressions might matter more than ever in a virtual job application! A distinctive resume header can make you look professional, organized and accessible, while everything else on the page looks inviting to read. And it’s what hiring managers will come back to when making interview arrangements. 

So make the most of this opportunity to prominently and stylishly display your name, occupation, contact information, and LinkedIn profile URL. Reinforce the impact with cohesive design elements in your cover letter header. 

Resume summary example

It’s unlikely that you are the only applicant for this virtual assistant job, and it’s the job of your resume summary to focus attention on your unique value proposition. The profile or personal statement, as it’s sometimes called, captures your most relevant and relatable qualifications, zeroing in on the specific hiring needs.

After all, this is really the only incentive for busy hiring managers to pay attention to anyone’s resume. But it’s not up to them to figure it out on their own. The onus is on you to generate a reaction along these lines: “This person really gets it! I must keep reading.” 

Below is a virtual assistant sample summary you can adapt.

Highly dynamic Virtual Assistant with 7+ years of experience providing exceptional administrative and management support to clients. Adept in multitasking and effectively prioritizing tasks to achieve the best outcomes. Knowledgeable and skilled in document management software and content management systems. 

Employment history sample

As noted earlier, the job ad offers your best clues about work experience that matters most to this employer, along with keywords. Otherwise, descriptive and dynamic action verbs are the key to concisely and precisely differentiating yourself from other candidates here.

Emphasize the impact and value of your contributions and outcomes as a virtual assistant, as opposed to responsibilities. Your past job titles will tell any employer what you did; this is where you tell how well you did it. Highlight tangible results, using numbers to quantify your bullet points if possible.

Below is a virtual assistant employment history resume sample you can modify.

Virtual Assistant, Maxwell Staffing Solutions, Portland Jun 2018 - Present 

• Successfully manage multiple administrative projects per week.
• Communicate with the CEO and 4 managers to ensure the delivery of high quality work.
• Promptly respond to emails and calls, and manage schedules to assure positive workflow.
• Serve as the first point-of-contact with regular client interfacing, providing optimal customer service at all times.
• Handle all aspects of travel management for employees, including researching itineraries, making reservations, and booking flights.
• Assist with the development and deployment of communications, including newsletters, emails, and webinars.

Virtual Assistant, Sublime Assistants, Portland  Aug 2015 - May 2018 

• Served as a reliable and efficient Virtual Assistant for various clients of this boutique agency.
• Acted as a "right hand" support to clients, answering calls and emails on their behalf with punctuality and professionalism.
• Assisted 15-20 clients per week with complex tasks including calendar management, group logistics, filing systems, and project coordination.
• Prepared internal and external documents for team members and partners.
• Worked with the highest level of professionalism among staff and clientele at all times.

Resume bullets help you get your point across quickly. But are you using them well? On your next application, save space and wow potential employers with this quick and easy technique of using bullet points!

Virtual assistant resume education example

Even if there are no postsecondary graduation requirements for a virtual assistant position, don’t overlook anything that rightfully belongs in your resume’s education section. Business degrees are common, or perhaps you’ve studied in an industry-specific field such as healthcare, marketing, or finance. Vocational school diplomas and online virtual assistant courses are also typical.

In any case, list these in reverse-chronological order, from highest to lowest level. Omit your high school unless that’s where your formal education left off. Include any relevant certifications, along with internships, on-the-job training, workshops, and seminars.

Below is the education section from a virtual assistant resume you can modify.

Bachelor of Arts in Communications, University of Portland, Portland  September 2010 - June 2014

CV skills example

Be as specific and thorough as possible in pinpointing skills from your virtual assistant toolbox that best match the posted job requirements. This may be another opportunity to use keywords. Every resume needs a blend of hard skills and soft skills, so make sure yours includes both. Consider the types of activities and functions you would manage in this role if hired, and what skills seem vitally important. Computer skills, organizational skills, and communication skills likely rank high on the list, along with analytical skills, problem-solving skills, critical thinking skills, and conceptual skills.  Check out a virtual assistant CV sample for the skills section below.

• Agile Project Management
• Customer Service
• Ability to Work Under Pressure
• Ability to Multitask
• Effective Time Management
• Knowledge of Office Systems
• Basic Accounting

The hard and soft skills that underpin your achievements indicate your suitability for a role. This blog will show you how to highlight them during the recruitment process.

Resume layout and design

This is the first chance to demonstrate your ability to make things easier for your next boss!

Even before diving into your resume content, hiring managers will take kindly to an orderly page layout and appealing design details. A sleek, streamlined, and clutter-free page is easy on the eyes and inspires confidence about your regard for every “put-together” nuance of a virtual assistant’s role. 

Diminish the heaviness of text-dense blocks by amplifying white space. Ensure your margins are wide enough, and line and paragraph spacing are adequate. Your choices of fonts, text formatting, and graphic accents should also enhance readability. 

As an easy way to make things easier for yourself, why not leave the finicky formatting details up to Resume.io? Choose a ready-made, field-tested resume template from dozens available in four style categories. Then, our builder tool makes it easy to customize with your own replacement text. 

Key takeaways for a virtual assistant resume

• Buoyant demand for virtual assistants has taken a once-novel concept to new levels of normalcy, with a wealth of job opportunities. An exceptional resume is the best way to differentiate yourself in the talent pool.
• Strategically match a new version of your resume to each job application, addressing the employer’s specific needs and expectations.
• The “why hire me” connection you make with hiring managers in your resume summary should be reinforced by your employment history and skills.
• Using a premade, field-tested resume template is the easiest way to create a visually impressive document that’s inviting to read.

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Virtual assistant Objectives & summaries

5 Virtual assistant objectives and summaries found

A well-written objective or summary on your resume can be the difference between getting rejected, or getting invited for an interview. Copy any of these Virtual assistant objective or summary examples, and use it as inspiration for your own resume. All examples are written by certified resume experts, and free for personal use.

Learn more about: objective vs. summary

Virtual assistant resume summaries

Prolific and dedicated professional adept at providing remote administrative support and assistance to professionals to drive complex initiatives and administrative workflows to successful completion. Adept at leveraging critical thinking and troubleshooting skills to redefine structures and optimize office workflows.

Self-directed and high-performing Virtual Assistant with 7 years of experience in delivering administrative and customer service to a diverse clientele. Expertise in managing and executing multiple projects on time without sacrificing quality. Proactively communicates across all the levels of the organization to improve workflow and productivity.

Prolific administrative professional offering 6 years’ professional experience with a record of success in simultaneously virtually driving several administrative workflows to successful completion through proper document management protocols. Adept at troubleshooting administrative issues and evaluating work processes to identify points for improvement.

Virtual assistant resume objectives

Skilled administrative professional and virtual assistant, with over 6 years specialized experience in providing administrative support to top executives. Looking to secure a position within a fast-paced organization that allows for further career growth.

Prolific and meticulous virtual assistant, adept at anticipating the needs of professionals and managing busy schedules to maximize resources and improve outcomes. Looking to secure a position within a fast-paced organization that allows for further career growth.

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Download our American style resume template. Chronological resume format. Download a functional resume template .

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5 Virtual Assistant Resume Examples for the Job in 2024

Virtual Assistant Resume

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Typically self-employed and working from an office at home, you provide all kinds of administrative help in the business world. You manage everything from taking phone calls and scheduling things on the calendar to managing emails and booking flights.

But how do you arrange information points when writing a cover letter and resume as efficiently as you book appointments on your clients’ calendars?

Don’t sweat it! We’ve spent years helping people in your profession, and we’ve put together five virtual assistant resume examples along with some handy resume tips for you to try out.

or download as PDF

Why this resume works

• Therefore, your virtual assistant resume should emphasize your role in improving new product adoption rates and supporting customers through effective communication and problem resolution.

Virtual Assistant No Experience Resume

• For example, highlight your role in scheduling top-level meetings and training new members to learn fast and improve productivity in your virtual assistant no experience resume.

Executive Virtual Assistant  Resume

• Spread out your bullet points, from filtering emails, optimizing time, handling schedules, and managing travels, to improving social media metrics. Ensure that you cover everything a C-level executive needs to take care of to spend more time in making business decisions.

Freelance Virtual Assistant Resume

• Ensure that your freelance virtual assistant resume includes software tools required for most admin work such as Zoom for meetings, ClickUp for project management, Gmail for filtering emails, and Zoho CRM for managing customer data.

Amazon Virtual Assistant  Resume

• Let your Amazon virtual assistant resume show your contribution to boosting customer satisfaction and your role in turning customers into return clients for sustained business growth.

Related resume examples

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• Legal Assistant

Tailor Your Virtual Assistant Resume to Each Job Description

When you list your skills on your virtual assistant resume, you’ll want to revisit the original job ad and use it as your roadmap. Look for any specific skills worked into the requirements or qualifications lists and mirror them back.

Software is especially useful here. If you find programs like “Buffer,” “Trello,” or “Salesforce” that you’re able to use, list them under your skills section ! Your primary goal (with both hard and soft skills ) should be to find whichever of your skills lines up with what the job description seeks.

As a virtual assistant, you’ll want to include a balance of soft and hard skills that demonstrates your ability to use technical tools to help your clients out. Stay predominantly technical, but mention that friendly attitude and ability to ask proactive questions!

Need some ideas?

15 best virtual assistant resume skills

• Google Calendar
• Google Analytics
• Zoho Inventory
• Negotiation
• Active Listening
• Time Management
• Self-Motivation
• Data Processing

Your virtual assistant work experience bullet points

Now that you’ve established your foundational skills as a virtual assistant, it’s time to provide examples of how you’ve used them. And don’t just take points from the listing’s job duties and spit them back on your resume!

Come up with creative examples of past achievements to use as bullet points that reinforce your credibility. Use active verbs like “led,” “created,” and “initiated” to demonstrate enthusiasm for your upcoming virtual assistant role.

And make sure you substantiate your accomplishments with metrics! Recruiters want quantifiable bits of data that verify your claims, like these:

• Client satisfaction percentages
• Dollar savings and cost reductions
• Improved profits and ROI
• Manual labor hours reduced

See what we mean?

• Automated email response to frequent user queries on Gmail, improving problem resolution rate by 13%
• Attained CSAT of 96% from post-interaction surveys emphasizing excelling customer service and supports
• Tracked and supported executive schedules on Asana, leading to improved task completion and overall productivity by 13%
• Led proactive WordPress site troubleshooting techniques, leading to a 37% reduction in escalations to the supervisor level
• Managed office supply inventory using QuickBooks and renegotiated vendor prices, leading to a 31% reduction in office recurrent expenses

9 active verbs to start your virtual assistant work experience bullet points

3 tips for writing a virtual assistant resume with limited experience.

• If you have limited experience, you can always look to past job roles (even if they aren’t relevant) for skills and experiences that also apply to your current role. For example, a former retail sales associate can use their de-escalation skills to resolve scheduling or pricing issues as a virtual assistant.
• A career objective can be the perfect way for you to introduce yourself and your qualifying traits to recruiters! Give a brief overview of what makes you an excellent virtual assistant—just don’t repeat anything from the rest of your resume.
• Alongside your degree, include any other qualifying accomplishments, internships, academic awards, or volunteer initiatives that reinforce your efficiency, self-motivation, and multitasking abilities.

3 Tips for Writing a Virtual Assistant Resume With Some Experience

• When you already have some experience, you can afford to focus more on your accomplishments. Lean your resume more heavily toward your experience section, even if your education and other credentials shine bright in their own column.
• Since you have some experience to spare, focus on whichever jobs are most relevant to the role you’re applying to now. You don’t have to include everything. Focus on quality over quantity when it comes to validating experiences as a virtual assistant.
• This is, by far, the most effective layout for your virtual assistant resume! You want to really show that you’ve grown and improved throughout your career, so make each experience point increasingly complex as you get more recent.

Revisit the job description and look for phrases that you can mirror back in your phrasing and skill choices. If you’re applying for a job listing that focuses on customer experience and efficiency, use experience and skill points that match.

Each person’s biggest selling points are different, so pick whichever resume template makes your individual set of qualifications shine bright! If your experiences really steal the show, let them take center stage. If your skills and certs are incredible, show them off in their own column.

This one depends on how far you’ve come in virtual assistance. How much experience do you already have? If you have plenty, focusing on past growth shows established value. If you’re newer to the role, emphasizing qualifications and potential may be better.

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The global pandemic changed business forever. As COVID-19 spread globally, many established and start-up businesses began to embrace remote working. More employees are exploring work-from-home opportunities from sales associates to compete for marketing departments. Virtual assistant resume writing has also become more popular over the past few years.

A virtual assistant is responsible for multiple administrative tasks. Since they work remotely, most virtual assistants focus on data entry, corporate communication, and customer service jobs. It is easier for those working remotely to complete these tasks but keeping track of their work is also easier for employers.

Most of the time, a virtual assistant position is posted online – via freelance websites like Upwork.com or through online job search engines. The candidate will fill out a job application, and the employer will weed through the pile of applications to hopefully find that needle in the haystack. Attaching a professional resume for virtual assistant positions can push your application towards the front of the list.

So – how do you write an engaging virtual assistant job description resume? Are there special sections that need to be included in the entry level virtual assistant resume? What action verbs trigger automated software solutions used by many recruiting firms? These are a few of the questions we'll answer in the information below.

If you're ready – we are, so let's get started.

Virtual Assistant Resume Sample

A great application should be accompanied by a virtual assistant resume cover letter and virtual assistant skills resume. The cover letter is an opportunity to introduce yourself to the employer, with the freelance virtual assistant resume being the supporting document. The content in the application, cover letter, and virtual assistant resume PFD that you'll attach should all match, be written in a professional yet conversational tone, and inspire the reader to invite you for an interview.

While that all looks great on paper – the question many job candidates ponder is – how does one accomplish these lofty expectations? Sometimes reviewing virtual assistant resume examples written by a professional resume scribe is a good starting point.

The virtual assistant resume sample below is for our mythical candidate Kyle Franklin. He is a college student working on his master's degree and living in Lancaster, Pennsylvania. He has been a virtual assistant for several companies – ranging from manufacturing to real estate businesses. He has handled excel sheets, managed social media pages like Facebook and LinkedIn, answered company phone calls, and served as a project management specialist and personal assistant to a former CEO.

Take some time to review this virtual assistant bio example. Once you're finished, please continue to the rest of the article, where we will explain how to structure, format, and edit each section.

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The best virtual assistant resumes tell a story about the candidate from top to bottom. Like this sample resume for a virtual assistant, your resume should be one page long and include all the relevant information to support your job application.

As you can see in Kyle's resume, he has listed his contact information, written a powerful virtual assistant resume objective, inserted two previous VA jobs, and listed his education. Finally, he lists some of the top skills that allow him to serve as a great remote office assistant. He also provided credible references who can vouch for his experience, work ethic, and personal character.

The entire sample resume for virtual assistants reads cleanly – start to finish. It includes a professional tone, yet it's conversational at the same time. It's grammatically perfect, exudes confidence, and fits nicely on a single page.

How to Write a Good Resume for Virtual Assistant in 2024: Full Guide to VA Resumes

If you're ready to learn how our team of professional resume writers created this finished product – we're ready to teach you. Let's make something clear before we get into the weeds. The tools we will share with you in the information below are guidelines. Each virtual assistant position will require specific experience, and they may ask for your specific information on your resume.

To have the best chance at landing an interview, we strongly suggest reading the entire job posting before writing your resume. Not only will the job posting tell you precisely what the company is looking for in a candidate, but it'll also provide you with the skills and some action verbs they hope you'll include in the finished resume.

Once you read the job posting and note all the skills required, it's time to start the resume writing process. The best way to begin any writing project is to create an outline. We recommend starting with a resume for experienced or entry-level virtual assistants by creating a master resume. This working Word document permits you to insert the primary sections, add content in each, edit the grammar and spelling, and structure it to ensure it reads well.

Here are a few recommended sections that we think should be included in any virtual assistant resume.

Personal Contact Information:  The resume will begin with personal contact information. Keep it simple – by listing your full name, mailing address, email, and mobile phone number.

Professional Summary:  Many people call this a resume summary – and for purposes of this article, we will as well. It's a paragraph-length elevator pitch filled with the interpersonal skills and talents that make you a great virtual assistant.

Work History:  Virtual assistant resumes need to have two relevant jobs listed in the work history section.

Education:  List your highest level of completed education – documenting any degrees you've earned.

Skills:  It's a good idea to list five to seven assistant skills that will make you a great virtual assistant. Some skills for virtual assistant resume include communication, problem-solving, phone etiquette, customer service, and working with cloud-based CRMs.

References:  You should select a total of three references – two of them who can testify to your work history one that provides a personal testimonial.

As you start your master resume, create six primary sections – using the ones we've listed above. Once you have the six sections listed, bold type them to know they are significant categories. Proceed below to each section to learn the best practices for creating content for each section of the virtual administrative assistant resume .

Section #1 – List Your Contact Information

Sometimes simplicity is the hallmark of genius. Such is the case with a virtual assistant resume – and the contact information section. Many resumes start on the wrong foot by trying to stuff a ton of content into something that should be short, sweet, and to the point. Even worse, some candidates will create a single resume – and never update it if contact information changes.

This is a sure-fire way to lose any potential interviews. If the information on your application does not match that on your resume, many recruiting agencies will toss out any resumes and applicants that don't add up. As such, keep your personal information simple by listing your legal name, mailing address (including the zip code), email, and mobile phone.

How to Format this Section

Formatting is easy when utilizing a resume builder or virtual assistant resume template. The contact information should be listed on the top of your resume, so it's easy for hiring managers to contact you. Here is a bonus tip – make sure that your mobile device is SMS text capable and linked to your email address. This will make it easier for you to quickly reply to job interview inquiries.

Section #2 – Resume Summary

If there is a section that can make or break your chances of getting an interview – it's this one. The resume objective or summary is your chance to sell a job candidacy in an elevator pitch format. Within this section, which is typically only four to five sentences, you'll mention your intention to join the company as a virtual assistant, introduce your hard and soft skills, and wrap it up by explaining why you're an ideal candidate.

As you can see in Kyle's sample resume for a virtual assistant, he has followed the above advice precisely. He mentions the company he is trying to join in the first sentence. He follows up by explaining his four years of virtual assistant experience in multiple industries. This showcases his diversity and ability to adapt to different tasks. He further introduces his hard and soft skills and wraps up the section by explaining his unique ability to work unsupervised.

Your resume summary should be kept to 200 words, written with a clean, professional, and conversational tone. You want to sound confident – but not arrogant. Make sure to read the finished paragraph many times aloud – and ask some peers to review it as well. Place the finished paragraph directly under your contact information and above work history.

Section #3 – Employment History

Having the right work experience is a critical attribute that hiring managers seek in virtual assistant candidates. They are looking for people who are easy to train, have a proven record of completing tasks on time, and focus on quality. This is especially important when the virtual assistant is tasked with completing data entry or communicating with customers.

Best practices for writing experienced VA resumes suggest listing two of your most recent but relevant jobs in the experience section. However, a sample resume for a virtual assistant with no experience should include two of your most recent jobs. The key here would be to add bullet points that showcase the skills needed to be a great virtual assistant.

When you review Kyle's resume, you can see that he has listed his two most-recent virtual assistant jobs. He is applying to a manufacturing firm – where he will be handling customer service tasks such as emails, scheduling deliveries, and tracking packages. His resume mentions two previous jobs where he has completed these tasks to support the application, making him highly qualified.

You should always list your jobs in reverse chronological order or from the most recent to the latest. Always list the company name, location, dates of your employment, job title, and four to five bullet points of key job responsibilities. This is a great spot to add some of those soft and hard skills we mentioned above – and will explore in the skills section below.

Section #4 – Education

Unless you're applying for a professional career – such as a lawyer, doctor, or specialist, the education section should be straightforward. In fact, with many virtual assistant positions, there are no educational requirements. However, it's always a good idea to showcase your dedication to improving your knowledge. And the education section is a great place to accomplish this task.

As you can see from Kyle's sample resume, he has listed his bachelor's degree in business administration. While he is currently working on his master's degree, this should not be listed in the resume (as he hasn't finished). This would be a great item to mention in his cover letter. If you have a high school diploma only, make sure to list this in your education section.

How to Format This Section

You should keep the information listed in your education section simple. List the school's name, the dates attended, and the degree earned.

Section #5– References

A good reference should always support your job application. Many references are former managers or bosses who can speak to your ability to work well under pressure, focus on quality results, and multitask responsibilities. As we mentioned briefly above, you should select two professional references and one personal reference for your virtual assistant resume.

The personal reference will be a family friend or mentor who currently or previously held a professional position (like a doctor, attorney, or business owner). They speak to your credibility, ability to communicate with people, or your compassion.

In Kyle's sample resume above, you can see that his references include two previous managers at the two jobs he listed in the work history section. His final reference is a college professor, where he earned his degree.

The reference section is intended to provide general information – not details. You'll list the first and last name of your reference, their place of employment, and the phrase "available upon request." This will keep their contact information private. If you are invited to an interview, and they ask for the reference contact information, supply it to them at that point.

Section #6 – Skills

As a virtual assistant, you may be asked to complete many jobs. Some of the more common tasks of a virtual assistant will include data entry, customer service, bookkeeping, and digital marketing services like graphic design. They should be adept at working with Microsoft Office, spreadsheets, Powerpoint, and digital office management solutions.

If you review Kyle's resume objective above, you'll see that he has sprinkled these keywords into his paragraph. However, to ensure that the hiring firm understands that he is a qualified candidate, he has mentioned them in a dedicated skills section – found in the sidebar of the resume. He also mentions his hard skills like time management, conflict resolution, communication skills, and organizational skills.

It's easier to format the skills section when you take advantage of a resume builder or template. Many of them permit you to assign a skill level – which you can see in the sample above. List your top five to seven skills in order of strength from top to bottom.

Other Related Resume Templates 

As a virtual assistant, you'll enjoy the flexibility of working remotely – and often from the comfort of your home. However, retaining these jobs can be challenging – with more candidates applying daily. The best way to tackle any project is by reviewing sample resumes in similar industries – such as office assistants, secretaries, or executive assistants.

We have compiled multiple resume templates that you have complete access to review. Take time to read a few of these sample resumes and take notes of inclusions you might want to add to yours. By taking notes and reviewing those multiple samples, learning how to make a resume for virtual assistant jobs will be much easier.

Final Points on Successful Virtual Assistant Resumes

The information above provides you with a clear blueprint for organizing, optimizing, writing, and editing a virtual assistant resume. If there were a single message we'd like to drive home, it's to take your time with resume writing. While you can use a single virtual assistant resume for all applications, we strongly suggest customizing the resume for each company you apply to.

This type of personalization can separate you from other candidates – and earn you an interview in this very competitive industry. Here are a few bullet points of critical items to remember.

• Make sure the resume reads and flows easily.
• Always write your resume on a plain white background with black font.
• Edit the document SEVERAL TIMES – through Grammarly.com and visual inspection.
• Ensure its well-spaced, organized, and professional.
• Finally, read it aloud a few times before you're ready to paste the content into a template for virtual assistants.

Always remember to edit your content in Grammarly.com or another high-quality editor. Don't be afraid to use a virtual assistant resume template like the one in this article to make sure it's clean, neat, and organized.

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Entry Level Virtual Assistant Resume No Experience

Are you eager to begin your career as a virtual assistant but lack previous work experience? Don’t worry! You can still create an impressive resume that highlights your skills, knowledge, and passion for providing excellent online administrative, customer service, and communication support.

With the right approach, you can demonstrate your ability to handle tasks efficiently and effectively from the comfort of your own home.

In this guide, we will walk you through the essential elements of writing a great entry-level resume for a virtual assistant position.

Whether you’re a recent graduate or looking to make a career transition, this sample resume and valuable tips will help you portray yourself as a capable virtual assistant ready to take on new challenges.

Let’s get started!

Sample Entry-Level Virtual Assistant Resume With No Experience

Jane Doe Orlando, FL (555) 123-4567 [email protected]

VIRTUAL ASSISTANT

OBJECTIVE Resourceful and dedicated individual with knowledge of online administrative and customer support seeking a Virtual Assistant position with XYZ Company. Excited to bring a proactive approach to organizing tasks, managing communications, and providing outstanding service in a remote work environment.

SUMMARY OF QUALIFICATIONS

• Strong command of administrative procedures, including scheduling, email management, and document preparation.
• Excellent communicative abilities for effective virtual interaction with team members and clients.
• Proficiency with common office software, remote collaboration tools, and an adept learner of new technologies.
• Detail-oriented mindset with an organized approach to managing tasks and deadlines.
• Ability to quickly adapt to new challenges and a strong desire to facilitate smooth and efficient virtual operations.

EDUCATION Associate’s Degree in Business Administration Orlando Community College, Orlando, FL Expected Graduation: May 2024

CERTIFICATIONS (Optional) • Microsoft Office Specialist (MOS) Certification • Certified Virtual Assistant (CVA)

SKILLS & KNOWLEDGE

• Email Management
• Appointment Scheduling
• Customer Inquiry Response
• Organizational Support
• Technical Troubleshooting
• Social Media Management
• Bookkeeping Basics
• Project Support
• Service Coordination

TECHNICAL SKILLS

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with Google Workspace (Docs, Sheets, Drive)
• Basic knowledge of Customer Relationship Management (CRM) software
• Understanding of cloud-based file management systems
• Hands-on experience with social media platforms (Facebook, Twitter, LinkedIn)
• Competent with virtual communication tools (Zoom, Skype, Slack)

VOLUNTEER EXPERIENCE (Optional)

Event Coordinator Assistant Helping Hands Charity, Orlando, FL Sep 2023 – Feb 2024 • Assisted in planning and organizing charity events • Coordinated with vendors and managing event schedules • Managed communication and outreach via social media and emails • Provided administrative support to senior event coordinators • Handled registrations and attendee communications

LANGUAGES English (Native), French (Basic Proficiency)

EXTRACURRICULAR ACTIVITIES • Member of the Orlando Community College Business Club • Volunteer Social Media Coordinator at Local Animal Shelter

How to Write a Great Resume for Entry-Level Virtual Assistant Position?

Crafting a standout resume for an entry-level Virtual Assistant position requires a clear structure, relevance to the job, and highlighting your transferable skills. Follow this format and tips to enhance your chances of landing the job:

1. Contact Information

Start your resume with your complete contact information:

• Address (optional – city and state are sufficient)
• Phone Number
• Email Address
• LinkedIn Profile (if applicable)

2. Objective Statement

Briefly summarize your career goals and intent for applying for the position:

• A focused and dedicated individual looking to leverage extensive organization and communication skills in a Virtual Assistant role.

3. Education

If you’re a recent graduate or education is your primary qualification, list it near the top:

• Degree Title – Graduation Year
• University/College/School Name – City, State
• Relevant Coursework – List courses that are relevant to the Virtual Assistant role.

4. Certifications or Relevant Courses (Optional)

Include any certifications or extra courses you’ve taken that apply to the position:

• Certification Name – Issuing Organization, Year
• Course Title – Institution, Year of Completion

Highlight both hard and soft skills that are pertinent to a Virtual Assistant:

• Technical Proficiency : List software and tools you’re familiar with (e.g., MS Office, Google Suite, project management tools).
• Communication : Demonstrate both written and verbal capabilities.
• Time Management : Show that you can organize schedules and prioritize tasks effectively.
• Problem-Solving : Showcase any relevant experiences where you’ve overcome challenges.

6. Work Experience

For entry-level candidates, include any relevant experience, such as internships or volunteer work:

• Job Title (Internship, Volunteer Work, etc.) – Dates of Employment
• Company/Organization Name – City, State
• Bullet points detailing your responsibilities and accomplishments, quantifying results with numbers where possible.

7. Additional Sections

Depending on your experiences, you might want to include additional sections:

• Languages : Enumerate any additional languages you speak and your proficiency level.
• Volunteer Experience : Any relevant volunteer work can demonstrate your commitment and skills.

8. Closing Tips

• Keep your resume to one page, especially for an entry-level position.
• Use bullet points for easy reading and to clearly communicate your skills.
• Tailor your resume to the job description, using keywords from the listing to beat Applicant Tracking Systems.
• Proofread meticulously to avoid grammatical and spelling errors.

Ensure you craft your resume content with intention, focusing on how your unique background aligns with the skills needed for a virtual assistant. Show enthusiasm and readiness to grow into the role.

Recommended: Virtual Assistant Cover Letter No Experience

• Entry-Level Virtual Assistant Cover Letter No Experience Sample
• 30 Virtual Assistant Resume Objective Examples
• Entry-Level Library Assistant Resume With No Experience
• Entry-Level Medical Assistant Resume No Experience: Sample, Guide

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• Career Blog

Virtual Assistant Resume: Example and Template for Success

As the world of remote work continues to grow, many individuals are seeking job opportunities as virtual assistants. A virtual assistant (VA) is an individual who provides administrative and other support services to clients from a remote location, typically from a home office. In order to secure a VA position, it is important to have a well-written virtual assistant resume.

A virtual assistant resume is a document that outlines an individual’s qualifications, experience, and skills relevant to the role of a virtual assistant. It typically includes a summary of the individual’s professional background, education, and work experience, along with any relevant certifications or training.

The Importance of a Well-Written Virtual Assistant Resume

In today’s competitive job market, a well-crafted virtual assistant resume can help a candidate stand out from other applicants. It serves as a marketing tool and communicates the candidate’s value proposition as a virtual assistant.

A poorly written virtual assistant resume can result in missed job opportunities. A well-written resume, on the other hand, can grab the attention of potential employers and demonstrate that the candidate is a qualified and competent VA.

Virtual Assistant Resume Overview

When it comes to creating a compelling virtual assistant resume, it is crucial to understand the basics of what makes one stand out. This section will provide you with the necessary information that makes a virtual assistant resume effective.

A. The Basics of Virtual Assistant Resume

A virtual assistant resume is similar to any other resume. It should contain your name, contact information, work experience, education, skills, and other relevant information. However, for virtual assistant resumes, you should emphasize your remote work experience and your ability to work independently without supervision.

B. The Importance of Keeping Your Resume Up-to-Date

Keeping your virtual assistant resume updated is crucial for many reasons. First, it helps you stay organized and on top of your skills, experiences, and accomplishments. Second, it reflects your continuous learning and growth as a virtual assistant, which is an essential trait for potential employers.

C. The 4 Key Components of a Virtual Assistant Resume

A successful virtual assistant resume should have four key components:

1. Professional Summary

A professional summary is a brief statement that highlights your relevant work experience, skills, and achievements. It should be tailored to the job you are applying for and provide a brief summary of what sets you apart from other virtual assistants.

2. Work Experience

Your work experience section should highlight your past virtual assistant positions and responsibilities. It should also showcase successes and achievements gained during previous projects, significant outcomes, and how you contributed to the success of projects.

Include a section listing your relevant skills, especially those specific to virtual assistant work. Examples include communication, time management, project management, administrative abilities, and technical capabilities.

4. Education and Certifications

List your relevant education and certifications that showcase your expertise in virtual assistant work, including courses in software programs, virtual event management, and project management certifications.

By understanding what makes a great virtual assistant resume, you will be able to tailor your resume to attract potential employers, showcase your talents and achievements, and stand out in a rapidly growing industry.

Virtual Assistant Resume Content

When crafting your Virtual Assistant resume, it’s important to organize it in a way that showcases your experience and abilities. Below are the key sections that you should include in your resume.

A. Header and Personal Information

Start with a clear and concise header that includes your full name, contact information, and professional title (e.g., Virtual Assistant). Make sure that your email address and phone number are up-to-date and easy to read.

B. Profile Summary or Professional Objective

Your profile summary or professional objective is a brief statement that highlights your skills and experience as a Virtual Assistant. This section should be no more than 3-4 sentences and should include keywords that are relevant to the position you are applying for.

C. Core Competencies and Skills

Create a skills section that lists your core competencies and skills as a Virtual Assistant. These may include your proficiency in various software programs, time management skills, communication skills, and more. Use bullet points to make the information easy to read.

D. Employment History

Your employment history should begin with your most recent Virtual Assistant position and work backwards. For each position, include the company name, job title, employment dates, and a brief description of your duties and accomplishments. Be sure to highlight any experience you have with administrative tasks, project management, customer service, and other relevant skills.

E. Education and Certification

List your education and any relevant certifications or licenses. Be sure to include the name of the institution, degree, and year of graduation or certification.

F. Relevant Trainings and Seminars

If you have completed any relevant trainings or seminars, include them in this section. This could include online courses, professional development workshops, or conferences you have attended.

G. Volunteer Experience

If you have volunteer experience that is relevant to the position you are applying for, be sure to include it in your resume. This could include work with non-profit organizations, community groups, or other relevant experience.

H. Professional Memberships and Association

List any relevant professional memberships or associations you are a part of. This could include industry-specific groups, networking organizations, or other related groups.

I. Awards and Recognitions

Lastly, make sure to highlight any awards or recognitions you have received throughout your career as a Virtual Assistant. This could include recognition from clients or employers, or other related awards.

Make sure to tailor your resume to the specific position you are applying for, and use keywords that are relevant to the job description. By following these guidelines, you can create a strong Virtual Assistant resume that showcases your skills and sets you up for success.

How to Write a Virtual Assistant Resume

When it comes to writing a virtual assistant resume, there are several important factors to consider. In this section, we will outline the key steps to creating a successful virtual assistant resume.

A. Identifying the Purpose and Target Audience

Before you begin writing your resume, it’s important to clarify the purpose of your application and identify your target audience. Ask yourself: what job are you applying for and who is the hiring manager or recruiter reviewing your application?

Once you have a clear understanding of your target audience, you can tailor your resume to speak directly to them.

B. Researching the Target Company and Job Description

Researching the target company and job description is crucial in crafting an effective virtual assistant resume. Look for keywords and phrases in the job posting and company website that align with your skills and experience.

Tailor your resume to the specific job requirements and highlight relevant experience and qualifications. Use the company’s language and values to showcase how you can contribute to their team.

C. Choosing the Right Resume Format and Style

Choosing the right format and style for your virtual assistant resume is essential to making a good impression. Depending on your experience and skills, a chronological or functional format may be more appropriate.

In terms of style, keep it professional and easy to read. Use clear headings and bullet points to organize your information and make it easy to skim.

D. Organizing Information for Maximum Impact

Organizing your information for maximum impact is key to making a strong first impression. Use a clear and concise summary at the top of your resume to highlight your experience and skills.

When listing your work experience, use bullet points to highlight key accomplishments and responsibilities. Focus on measurable achievements and use specific numbers and metrics to showcase your impact.

E. Writing Compelling and Impactful Content

When it comes to writing content for your virtual assistant resume, be sure to use impactful and compelling language. Use action verbs and descriptive language to showcase your skills and accomplishments.

Highlight your ability to multitask, prioritize, and collaborate with others. Talk about how you have helped previous organizations achieve their goals and how you can do the same for your potential employer.

Writing a successful virtual assistant resume involves identifying your purpose and target audience, researching the target company and job description, choosing the right format and style, organizing information for maximum impact, and writing compelling and impactful content. By following these steps, you can create a powerful and effective resume that will help you land your dream job as a virtual assistant.

Virtual Assistant Resume Example or Sample

A. chronological virtual assistant resume example.

Here is an chronological example of a virtual assistant resume:

John Smith 123 Main Street, City, State 12345 (555) 123-4567 |  [email protected]

Summary: Highly organized and detail-oriented virtual assistant with 5+ years of experience providing administrative support to clients. Proficient in managing calendars, coordinating travel arrangements, and handling confidential information. Excellent communication and problem-solving skills.

Experience:

Virtual Assistant | XYZ Company, City, State | 20XX – Present

• Manage and prioritize CEO’s calendar, scheduling meetings and appointments.
• Coordinate travel arrangements, including flights, hotels, and transportation.
• Prepare and edit correspondence, reports, and presentations.
• Conduct research on various topics and compile data for reports.
• Respond to emails and handle phone calls, taking messages and forwarding as appropriate.
• Maintain confidentiality of sensitive information and ensure data security.

Administrative Assistant | ABC Corporation, City, State | 20XX – 20XX

• Assisted with general office tasks, including filing, data entry, and document preparation.
• Managed office supplies inventory and placed orders when necessary.
• Scheduled and coordinated meetings, conferences, and travel arrangements.
• Prepared and distributed meeting agendas and minutes.
• Handled incoming and outgoing mail and maintained office correspondence.

Associate’s Degree in Business Administration | City College, City, State | 20XX

• Time management and organizational skills
• Strong attention to detail
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office Suite
• Ability to work independently and prioritize tasks

B. Functional Virtual Assistant Resume Example

Elizabeth Johnson 456 Elm Street, City, State 12345 (555) 987-6543 |  [email protected]

Summary: Highly adaptable and efficient virtual assistant with a proven track record of delivering exceptional administrative support. Skilled in managing multiple tasks simultaneously, coordinating schedules, and providing remote assistance. Proficient in various virtual communication and collaboration tools.

• Task and project management
• Calendar management and scheduling
• Email and correspondence handling
• Travel coordination
• Document preparation and editing
• Data entry and research
• Communication and interpersonal skills
• Remote collaboration tools (Slack, Zoom, Trello)
• Time management and organization
• Problem-solving and multitasking

Virtual Assistant | ABC Services, City, State | 20XX – Present

• Provided virtual administrative support to multiple clients, managing calendars, scheduling appointments, and coordinating travel arrangements.
• Handled email correspondence, responding to inquiries and forwarding important messages.
• Prepared and edited documents, reports, and presentations using virtual collaboration tools.
• Conducted research on various topics and compiled data for client projects.
• Assisted in the organization and execution of virtual meetings and conferences.

Virtual Customer Support Representative | XYZ Company, City, State | 20XX – 20XX

• Responded to customer inquiries via email, chat, and phone, providing timely and accurate information.
• Resolved customer complaints and issues, ensuring customer satisfaction.
• Handled order processing, tracking, and delivery updates.
• Maintained customer databases and updated customer records.

Bachelor’s Degree in Business Administration | City University, City, State | 20XX

Certifications:

• Virtual Assistant Certification
• Customer Service Excellence Certification

C. Combinational Virtual Assistant Resume Example

Emily Thompson 789 Oak Avenue, City, State 12345 (555) 567-8901 |  [email protected]

Summary: Dedicated and resourceful virtual assistant with a strong background in providing administrative support. Proficient in managing schedules, coordinating travel arrangements, and performing various office tasks. Skilled in both administrative and customer service roles, ensuring efficient and professional support.

• Manage executive calendars, scheduling meetings and appointments.
• Coordinate travel arrangements, including flights, accommodations, and transportation.
• Prepare and edit documents, reports, and presentations.
• Respond to emails and handle phone calls, addressing inquiries and providing information.
• Perform data entry tasks and maintain organized digital files.
• Provide customer support via email and chat, resolving issues and ensuring customer satisfaction.

Customer Service Representative | XYZ Corporation, City, State | 20XX – 20XX

• Assisted customers in person, over the phone, and through email, addressing inquiries and providing product information.
• Resolved customer complaints and issues, ensuring a positive customer experience.
• Processed customer orders and facilitated product returns or exchanges.
• Handled cash and credit transactions and maintained accurate records.

Associate’s Degree in Office Administration | City College, City, State | 20XX

• Customer service and support
• Data entry and file management
• Organization and multitasking
• Microsoft Office Suite proficiency
• Remote collaboration tools familiarity

Resume Writing Tips and Tricks

A virtual assistant resume is your ticket to getting hired as a remote worker, and it is essential to make it stand out from the crowd. As an experienced copywriter and subject matter expert, I have come up with some valuable tips and tricks to help you create a winning virtual assistant resume.

A. Highlighting Your Specialization and Niche

Your virtual assistant resume should clearly highlight your specialization and niche. Identify the skills and services you offer, such as social media management, email marketing, bookkeeping, scheduling, project management, customer service, or content creation.

You want to showcase your expertise in a particular area to differentiate yourself from other candidates. Mention any industry-specific knowledge or experience you have that matches the job requirements to position yourself as the ideal candidate.

B. Quantifying Your Achievements for More Impact

One way to make your virtual assistant resume more impactful is to quantify your achievements. Use numbers, percentages, and tangible results to demonstrate how you have contributed to your past clients or employers.

For example, instead of saying, “Managed social media accounts,” say, “Increased Instagram followers by 50% in three months through engaging content and strategic hashtags.”

Quantifying your achievements shows that you are results-oriented, proactive, and accountable, and it gives prospective employers an idea of what you can achieve for them.

C. Including Relevant Keywords and Skills

Since virtual assistant jobs are often found online, it is vital to include relevant keywords and skills on your resume. This will ensure that it comes up in search results when potential employers are looking for candidates.

Research job descriptions in your field to identify commonly used keywords and skills and include them in your resume. Also, ensure that your resume lists your technical skills, such as proficiency in Microsoft Office, Google Suite, and other relevant software.

D. Following a Consistency and Clarity in Writing Style

Consistency and clarity in writing style are critical in creating an effective virtual assistant resume. Use bullet points to make your resume easy to scan quickly, and avoid lengthy paragraphs or confusing jargon.

Use active verbs to describe your experience, such as “Managed,” “Developed,” “Implemented,” or “Created.” Use proper spelling, grammar, and punctuation and keep a consistent font and formatting throughout the document.

E. Proofreading and Editing Your Virtual Assistant Resume

Finally, it is crucial to take the time to proofread and edit your resume carefully. Even a small error can be enough to get your resume tossed aside, so ensure that it is polished and professional.

Read through your resume several times and ask a trusted friend or colleague to review it for you. Check for any typos, grammatical errors, or inconsistencies and ensure that it is tailored to the job you are applying for.

By following these tips and tricks, you can create a compelling virtual assistant resume that showcases your skills, experience, and suitability for the job.

Virtual Assistant Resume Template

When it comes to creating a successful virtual assistant resume, having a well-designed and professional-looking document can make a big difference in your job search. To help you get started, we’ve created two resume templates that you can use as a starting point to showcase your skills and experience in the best possible light.

A. Downloadable Virtual Assistant Resume Template in MS Word

Our downloadable Virtual Assistant Resume Template in MS Word format is designed to be easy to use and customize, even if you’re not a tech expert. Simply download the template, open it in Microsoft Word, and start replacing the placeholder text with your own information. The template includes all the essential sections you need to highlight your professional experience, education, skills, and more. Plus, its clean and modern design will impress potential employers and make your resume stand out from the rest.

B. Ready-to-Use Virtual Assistant Resume Template for Quick Start

For those who want to get started quickly, our Ready-to-Use Virtual Assistant Resume Template is the perfect solution. This pre-designed template is ready for you to fill in with your information and start applying to jobs right away. It’s easy to use and can be customized to fit your unique qualifications and experience. With this template, you can save time creating your resume and focus on what matters most – landing your dream job as a virtual assistant.

With these two resume templates, you can create a powerful resume that will get you noticed by hiring managers and stand out from the competition. They are designed to highlight your skills and experience in the most effective way possible, giving you the best chance of success in your job search. So why wait? Download our Virtual Assistant Resume Templates today and start your job search off on the right foot.

Cover Letter Writing for Virtual Assistant

As a virtual assistant, your cover letter is your first chance to make a great impression on potential employers. It’s your opportunity to showcase your skills, interests and experience, and demonstrate why you’re the best candidate for the job. In this section, we’ll cover the importance of a cover letter for virtual assistant jobs, how to write an effective cover letter, and provide examples of successful virtual assistant cover letters.

A. Importance of Cover Letter for Virtual Assistant Jobs

A cover letter is your chance to stand out from the competition and make a strong first impression with potential employers. It should complement your virtual assistant resume and provide additional context to your experience and qualifications. A well-written cover letter demonstrates your motivation, attention to detail, and communication skills.

When applying for virtual assistant jobs, it’s important to remember that employers are looking for candidates who can work independently and efficiently, with excellent organizational and communication skills. Your cover letter should reflect these qualities and make it clear that you have the experience and skills necessary to thrive in a virtual assistant role.

B. Writing an Effective Cover Letter for Virtual Assistant Jobs

To write an effective cover letter for a virtual assistant job, you should keep the following tips in mind:

• Start with a strong opening that grabs the reader’s attention and sets the tone for your letter.
• Research the company and tailor your letter to their needs and values.
• Highlight your relevant skills and experience, including any virtual or remote work experience you may have.
• Use specific examples to demonstrate your accomplishments and how you’ve added value to previous roles.
• Convey your enthusiasm for the position and why you’re excited to work for the company.
• Close with a strong, confident statement that thanks the employer for considering your application and invites them to contact you.

Remember, your cover letter should be concise and focused, ideally no more than one page in length. You want to make a strong impression with the employer without overwhelming them with too much information.

C. Examples of Virtual Assistant Cover Letter

Here are some examples of successful virtual assistant cover letters that demonstrate the tips outlined above:

This cover letter highlights the candidate’s experience working in a remote, virtual environment and their dedication to providing excellent customer service. It also includes specific examples of how they have added value to previous roles and why they’re excited about the opportunity to work for the company.

Dear Hiring Manager,

I am writing to express my interest in the virtual assistant position at your company. With 3 years of experience working remotely, I have honed my customer service skills and developed a strong work ethic. I take pride in delivering exceptional support and adding value to every task I undertake. I am excited about the opportunity to bring my expertise and dedication to your team. Thank you for considering my application.

Sincerely, [Your Name]

This cover letter is tailored specifically to the company’s needs, with a focus on the candidate’s experience managing social media and coordinating projects. It includes specific examples of how they have managed multiple tasks and worked independently to achieve goals.

I am thrilled to apply for the social media coordinator position at your company. With 2 years of experience managing social media platforms and coordinating projects, I have successfully built brand presence and engaged audiences. I am adept at multitasking, working independently, and meeting deadlines. I am confident that my skills and passion for social media will contribute to your team’s success. Thank you for considering my application.

This cover letter highlights the candidate’s organizational and administrative skills, as well as their experience working with a variety of software and tools. It includes specific examples of how they have managed schedules and supported team members in previous roles.

I am writing to apply for the administrative assistant position at your company. With a strong background in organization and administrative tasks, I am confident in my ability to support your team effectively. I am skilled in using various software and tools, such as Microsoft Office Suite and project management platforms. In my previous roles, I have managed schedules and provided exceptional support to team members. I am excited about the opportunity to contribute to your organization’s success. Thank you for considering my application.

Remember to personalize these examples by replacing [Your Name] with your actual name and customizing the content to reflect your own experiences and qualifications.

Common Mistakes to Avoid in Virtual Assistant Resumes

A. the top 10 mistakes in virtual assistant resumes.

When it comes to crafting a winning virtual assistant resume, there are some common mistakes that job seekers often make:

Not tailoring the resume to the job posting  – Using a generic resume for every job application won’t cut it. Take the time to customize your resume to the specific job posting to highlight how your skills and experience match the job requirements.

Including irrelevant work experience  – Avoid including job experiences that are not relevant to the virtual assistant position you’re applying for. Instead, focus on showcasing your skills and accomplishments that directly relate to the job.

Focusing too much on duties instead of accomplishments  – Rather than simply listing your job duties, emphasize your achievements and the impact you made in your previous roles.

Not using strong action verbs  – Use strong action verbs to describe your previous job responsibilities and accomplishments. This will help make your experiences more impactful and memorable to potential employers.

Listing only basic computer skills  – In today’s digital age, basic computer skills are not enough. Be sure to mention more advanced skills you possess, such as proficiency in specific software and programming languages.

Being too vague  – Avoid being too vague in your experiences and skills. Use specific examples and provide details to demonstrate your capabilities.

Including personal information  – Personal information such as age, marital status, or religion has no place in your resume. Keep it professional and focused on your qualifications for the job.

Neglecting to include keywords  – Many companies use software to screen resumes for certain keywords. Be sure to include relevant keywords throughout your resume to improve your chances of making it to the interview stage.

Including errors or typos  – Spelling and grammar mistakes can be a big turn-off for potential employers. Always proofread your resume and have someone else review it before submitting.

Not providing metrics or numbers  – Including metrics or numbers can help quantify your achievements and provide context for your previous experiences.

B. How to Avoid These

To avoid making these common mistakes, follow these tips when crafting your virtual assistant resume:

• carefully read the job posting and tailor your resume to the specific requirements listed.
• Only include relevant work experiences and focus on achievements.
• Use strong action verbs and avoid vague language.
• Demonstrate your advanced computer skills.
• Focus solely on professional qualifications and avoid personal information.
• Include relevant keywords throughout your resume.
• Always proofread, and ask someone to review it before submitting.
• Provide metrics and numbers to quantify your achievements wherever possible.

By following these tips, you’ll be sure to avoid the common mistakes made in virtual assistant resumes and set yourself up for success in your job search.

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Virtual Assistant Resume: Complete Examples [+Pro Tips]

You’re your boss's right hand – his watch, the calendar, and the diary.Without you, the whole operation would become inefficient. You’re taking half the work from your CEO’s workload and completing them with perfection so that they can focus on the strategies to grow the business.

All resume examples in this guide

Virtual Assistant Resume Example

Christina Caroline

Virtual Assistant [email protected] (234)763-2462

Professional summary

A dedicated virtual assistant with over 5 years of experience in secretarial and office administration seeks to join TED Corporation to manage the CEO’s calendar. I have worked as a VA to a CEO of a $30M startup tech firm freeing up 30% more time for him every month.

Work experience

Aug 2019 to Present Space Digital Virtual Assistant to CEO

• Managed CEO’s calendar scheduling meetings and setting up daily task reminders
• Communicated with 20+ designers, developers, and project managers on the work progress and created summarized reports for the CEO
• Read CEOs email box and replied to the emails – briefed him daily on important information
• Administered Space Digital official Twitter and LinkedIn accounts creating and managing content – worked with content creators to come up with relevant content ideas ‍

Freelance experience

June 2020 - Nov 2020 Craft Eye Solutions Administrative consultant

• Developed a general administration strategy for the startup
• Trained 12+ staff on tools for better communication in the organization
• The initial 3 months contract was extended to 6 months ‍

Bachelor’s degree in Business Administration, 2015-2018 University of California, CA

• Business strategy
• Digital marketing
• General administration ‍
• Social media savvy
• Microsoft Word
• Organizational skills
• Clear communication
• Time management ‍

To communicate you have what it takes to become a virtual assistant, you need a professional virtual assistant resume .

Is it that important?

As this is a remote position, recruiters receive hundreds of resumes for a well-paid virtual assistant jobs from around the world – the right job will give you the flexibility of working from anywhere in the world.

Your resume needs to be impressive from its look to its content if you want to stand out. This article has everything you need to land a well-paid virtual assistant job.

• Complete virtual assistant resume examples and templates
• A guide to picking the right format and layout to create your resume
• Examples to write each section of your VA resume
• Pro Tips to make your application stand out

If you’ve already found the perfect job, don’t wait till the last moment – use one of our ready-to-fill resume templates to create your resume in less than 10 minutes.

Here’re some more illustrations of similar articles that you could refer to get inspiration from👇

• Secretary resume
• Administrative assistant resume
• Data entry resume
• Office assistant resume
• Sales assistant resume
• Customer service resume
• Administrative coordinator

Plan Your Work – Work Your Plan

As a VA, your work should be well-organized and the recruiter will judge you based on your application.

Though your major is not in HR, they will expect you to have an understanding of modern resume writing – you’ll get to shortlist and recruit people as part of your job. Therefore, your resume itself is demonstrating your skills. You can’t compromise its quality whatsoever.

Modern resume writing starts with a little bit of planning. This simplifies the process of writing and reading the resume.

You’ll realize this is the same way you manage complex administration work of CEOs – plan the work – work the plan.

In resume writing, we should define the layout of our resume followed by the format. Then we should pick the right template.

Virtual Assistant Resume Layout

The resume layout is a list of sections and subsections that we’re going to write on the resume. Having defined the layout first makes it easy for us to prepare the information – also, we don’t miss any important information.

For a virtual assistant resume, we recommend the following layout:

• Header: name and contact information.
• Professional summary.
• Work Experience.
• Freelance experience.
• Additional sections (certificates, languages, and interests).

The Right Resume format for Virtual Assistants

The format of a resume defines the order in which you put together the information in each section. Simply put, you could write the information from their importance or you could order them based on the years.

There’re 3 standard resume formats in use:

• The functional (skill-based) format : In your experience section, you should list your key skills and provide examples where you demonstrated those in your work – mostly suited for freelance and project-based work.
• Reverse chronological order (traditional) format : Here you should list your most recent experience first – list the rest of the experience based on the years.
• Combination format : This is a combination of the above two formats.

For a virtual assistant resume, we recommend you to use the reverse chronological resume format. However, if you have freelance or project-based experience, you could use a combination format.

Remember, the one who read your resume is a busy person and that’s why they’re looking for someone like you – don’t waste their time – make the important information readily available for them to decide on your application. A good layout and a format help that too.

A Killer VA Resume Template

As a VA, you might have worked on many document templates for multiple clients – a resume template does the same purpose – it defines the general appearance of your resume.

The significance of this is that it creates the first impression for the hiring managers.

If you’re one of the pro users of MSOffice, you could create your own template without hassle. However, we have created plenty of professional resume templates suitable for virtual assistants, administrative assistants, and secretaries. You could check them out here .

A great resume template should:

• Have a color theme that matches the personality of the candidate.
• Have consistent fonts, font colors, and sizes for headings, subheadings, and texts.
• Have consistent margins from all sides.
• Be able to fit more information on the resume while maintaining clarity.

Start Your Virtual Assistant Resume with the Header

Your VA resume should start with the header. A resume header consists of the applicant's name and contact information. This is the first part of your resume the hiring manager reads. In fact, they only read your name.

Most VA candidates get this section right – with a few exceptions that we have mentioned👇

A good & a bad header

Virtual assistant

(234)456-2784

Virtual Assistant

11, main street, apt 407,

Washington DC,

A good and a bad resume header is subjective – we define a good header as one that tells the hiring manager who you are and how to contact you. Any header that doesn’t serve this purpose is a bad header.

• Make your name bigger than all other texts.
• Put the right job title as in the job advertisement.
• Put your personal email address and mobile number.
• Include a link to your LinkedIn profile if that’s where you’re professionally active.
• Do not include your physical address.

Hook the Reader with an Outstanding Professional Summary

Do the elevator test!

If you met the potential employer in an elevator where you have 30 seconds to describe yourself, what would be the two sentences you would use – that’s basically your professional summary.

As that 30 seconds on the elevator could lead to an hour-long meeting, the right resume summary would hook the reader to read it in full and call you for a meeting.

A professional summary should consist of about 2 short sentences: where the first sentence describes your experience, key skills, and the passion to join the new team and the second sentence should explain how you excelled in your previous work.

Entry-level candidates could consider writing a virtual assistant resume objective highlighting your enthusiasm for joining the company as a VA.

Here’re a few tips to write a great professional summary:

• Answer the dominant questions of the employer. Most CEOs need to free up their time from less value-adding activities. Tell them how you did it.
• Use numbers to add credibility.
• Add relevant keywords.

Example professional summary

A passionate virtual assistant with over 6 years of experience in administrative and organizational support seeks to join The Synergy Tech to provide exceptional customer service. In my previous job as a VA handled multiple clients for a B2B tech company creating the link between all customer-facing departments – generating over $200,000 in annual sales.

A passionate candidate with 5 years of experience in administrative support seeks a virtual assistant position

Example objective summary

An aspiring virtual assistant with experience in providing high quality customer service for technology-based products seeks to join AMD Technologies to assist the management in daily administrative and client handling tasks saving them more time for strategic business functions.

A dedicated candidate who previously worked as a customer relationship executive in an ERP company seeks to become a virtual assistant in a reputed company.

Demonstrate Your Virtual Assistant Experience

CEOs don’t have time to teach you how to do your job – they’re looking for candidates who can work with minimum guidance. Therefore, whether you’ve worked as a virtual assistant or not, you should write an extensive work experience section on the RELEVANT experience.

We’ve given you two examples of experienced and entry-level virtual assistants.

Let’s say you don’t possess any virtual assistant experience – still, you can apply for VA jobs.

Working as a virtual assistant is a comparatively new progression in the job market. Previously, CEOs hired secretaries, administrative assistants, and personal assistants (PA) to support their work. If you’ve worked in any of these positions or happened to work in administration, you could turn that into a killer experience section. Refer to our examples and use a similar writing style.

Experience Section for a Pro VA

Aug 2019 to Present

Intel Vision

• Carried out calendar management for the CEO
• Booked travel tickets and scheduled meetings
• Worked with other staff to meet deadlines
• Communicated with partners, clients, and suppliers
• Booked travel and accommodation for the management for travels in Europe, Asia, and the Middle East – managed an annual budget of $120,000
• Managed CEO’s calendar scheduling meetings with staff and shareholders
• Worked as the VA to the CFO for 6 months until a full-time VA was assigned to her – I was praised for time management
• Introduced a Saas CRM system for inbound marketing which from the CEO’s words “revolutionized” the work in marketing, sales, and services

Most experienced virtual assistants get to work with C-level executives in different size companies. These CEOs delegate most of their team management and administrative tasks to the VAs.

Therefore, focus on demonstrating your leadership, team management, and delegation skills more often in your experience section.

Experience Section for an Entry-level VA

Aug 2021 to Present

• Hired freelance designers and developers
• Paid freelancers monthly
• Helped the CEO to free up his time
• Involved in content management on the website
• Worked with the founder and CEO in developing a content strategy for the brand and planned on execution
• Maintained communication with over 15 freelance designers and developers in creating website content and developments
• Advertised, shortlisted, and hired over 10 freelancers – scheduled final interviews with the CEO
• Helped the CEO to free up his time on administrative functions and focus on strategic growth – 35% monthly time saving

Most entry-level virtual assistants are hired by solopreneurs. The work you’ll get would be more technical such as managing CMS platforms, sending emails, and managing social media platforms could be part of your work. You’ll also get to hire and work with other freelancers.

In such incidents, you should focus your experience around skills such as team building, recruitment, and other relevant technical skills.

Does Your Freelance Experience Make a Difference?

There’s no doubt that most VAs are freelancers – some of their work lasts a couple of weeks or months. Can you include them on your resume?

Of course! Freelance experience demonstrates your ability to handle multiple projects at the same time. Also, freelancers are typically exposed to different industries and niches making them invaluable to VA positions.

Here’s how to list your freelance experience:

The virtual assistant to the CEO Founder, 2019-2020 (4 months)

• Carried out the total recruitment process- hired 6 freelancers and 2 full-time developers.
• Assisted CEO in scheduling meetings with potential investors and partners – received $2M seed funding after rounds of meetings.
• Setup the tools and systems required for cross-team communication.

Virtual assistant, 2020 (2 months)

• Developed the company’s social media content plan for the next 6 months.
• Worked with the content team to conceptualize content ideas and coordinated from writing drafts to publishing.
• Created analytics reports for the management decisions.

Your Academic Background Matters

Your academic background matters to a remote job more than it matters to a physical job.

Because that’s a legit way for the recruiter to know you’re smart and you have the qualifications. A bachelor’s degree or a Master’s qualification would be ideal.

Some virtual assistant job descriptions highlight the type of academic qualifications they expect from the candidates – even if they don’t, you should include them in a separate section on the resume.

Start the education section with your highest qualification – use a consistent format highlighting the type of degree, institution, years of graduation, and any other relevant information.

2019-2023 (Expected in Nov 2023)

Columbia University, NY

• Marketing and branding
• Management reporting

Diploma in Office Administration

Project management Institute, NY

• General administration
• Virtual business management
• Talent acquisition

The Most In-Demand Skills for Virtual Assistants

We know you could easily write a list on a full page with your virtual assistant skills – that’s how many skills you should possess to become a productive VA.

However, each job is different – the requirements of each CEO are different. If your resume does not address the right virtual assistant skills required to perform the particular job you’re applying for, your resume falls into the same 95% of resumes that goes to virtual trash.

There’re two types of skills a virtual assistant should put on their resume:

Your resume skills section should have 4 to 6 key skills required for the job. Identify the right skills by reading the job advertisement – focus on the type of skills the recruiter expects from an ideal candidate and be that candidate.

Soft Skills for Virtual Assistants

• Multitasking
• Communication skills
• Interpersonal skills
• Reliability & resourcefulness
• Leadership skills
• Accountability
• Analytical skills
• Critical thinking
• Attention to detail
• Time management
• Presentation skills
• Problem-solving

Hard Skills and Tools for Virtual Assistants

• Project management
• Editing & proofreading articles and legal documents
• Microsoft Office Suite
• Typing speed (wpm)
• Experience in CRMs
• Business planning
• Performing market research
• Event planning
• Social media accounts management
• Transcription services
• Adobe creative suite
• Zoom, Microsoft team, Google Meets, and similar communication software
• Slack, Airtable
• WordPress Content Management
• Google documents

Additional sections for Virtual Assistant Resumes

We’re writing a virtual assistant resume that is better than 95% of the other CVs.

How do we do that?

By including key information that most candidates ignore.

One way is to put a couple of small additional sections to make the hiring manager confident about their decision of shortlisting your resume.

Why small sections when we could include this information under the main sections?

• Small sections easily catch the hiring manager's eye.
• You could include a range of information under different headings.

Therefore, pick the right additional sections for your VA resume to make it stand out.

Here’re some example sections:

• Computer skills & certifications
• Extracurricular activities
• Freelance work

Computing Skills & Certifications

It’s now easier than ever to get certified with globally recognized qualifications.

Both career-specific certificates and IT skill certificates would add value to your profile as a VA.

Most certifications are free and you can complete them online. Here’re some powerful certifications you should consider including in your resume:

• Microsoft Office Specialist Certification (MOS)
• Certified Associate in Project Management (CAPM) by the Project Management Institute
• HR Certified Professional by The International Public Management Association for Human Resources (IPMA-HR)
• Talent Management Practitioner Certificate by the Talent Management Institute
• Hubspot Content Marketing Certification
• Google Analytics IQ Certification
• Google Digital Garage: Fundamental of Digital Marketing
• Hootsuite Social Marketing Certification
• Hubspot Inbound Marketing Certification

Check out our complete guide to list certifications on your resume with tons of examples for different professions here .

Your language proficiency would be something of interest to the hiring manager. For example, if you are fluent in both English and German, you would have a better chance of getting a job as a VA to a German-speaking manager. Of course, you could demand higher pay.

Your language skills could be nicely presented on your resume with one of our resume templates.

State the level of fluency in each language for the recruiter to have a clear idea.

English Native

Japanese Full working proficiency

French Limited working proficiency

Before writing your interests section, go through the website of the company you apply for – check what are their values, beliefs, and purpose – some companies have strictly defined the type of employees they’re hiring and this applies to freelancers as well.

For example, some companies promote remote work and hire people who work from different destinations in the world while traveling – some companies hire people who believe that the future is Metaverse and crypto.

If you have the same interests your potential employer values the most, your interests section could get you the job.

Tips to Improve Your Virtual Assistant Resume

Apart from the tips we shared throughout the article, here’re some final notes to stand out:

• Proofread your resume before sending it through – use a tool like Grammarly to check accuracy.
• If you don’t have the experience they’re looking for, it’s not your mistake – but if you don’t have the key certifications required, it’s your mistake – so acquire them before applying.
• Tailor your resume to each job – research the company and the industry to see what their ideal candidate would look like – be that candidate.
• Structure your resume sections effectively using a professional resume template with multiple columns.

Key Takeaways: Writing a Winning VA Resume

• Start your VA resume with the header.
• Write a powerful professional summary to hook the reader.
• Your VA experience section is the critical element on your resume – take more time to optimize it.
• Use a consistent format to write your education section – more qualified candidates have more chance of getting high-paid jobs.
• List both soft skills and hard skills – read the ob description to pick what skills to write.
• Use the additional sections such as skills certifications, languages, and interests to create a pleasant surprise for the hiring manager.

Complement Your Resume with a Cover Letter

In most virtual assistant jobs, you’ll be asked to submit a cover letter along with your resume. In some cases, the cover letter is optional – therefore, most candidates skip it. However, if you’re serious about the position, you should write a killer cover letter that should be tailored to the job.

Writing a cover letter is no magic. It would be an extension of your professional summary. Keep your virtual assistant cover letter to about 3 short paragraphs.

In the first paragraph, state the reason why they should hire you – how you could solve the most troubling issues the employer is facing.

In the second paragraph, demonstrate how you solved those problems for your previous clients and employers – give examples with figures.

In the final paragraph, state your interest to join their team – give reasons as to why you’re particularly interested in the company.

When you’re applying for multiple jobs, creating cover letters for each position would be unmanageable. Our resume builder has a cover letter creating functionality in which you could easily create a perfect cover letter with the same template you used for the resume – easy to tailor saving you hours of your time.

Most companies prefer to hire virtual assistants with solid working experience. However, the VA job description is not a unique one – it’s a combination of administrative jobs, secretary, personal assistant, and many more.

Read the VA job description and see whether your previous work experience aligns with the roles and responsibilities. In your experience section, focus on writing relevant achievements and accomplishments without just repeating the roles and responsibilities. Be specific about the details.

For example, if the virtual assistant job you’re applying for is a customer communication role, you could give examples from your sales job where you were providing exceptional customer service.

Here’s a list of ways to increase your chances of getting hired as a VA:

• Write an exceptional resume and a cover letter for the job.
• Check the relevant certifications you could acquire that add value to your position – start working on them.
• Research about the company at the CV writing stage and interview stage – you should have a clear idea of where the company and the industry are heading – their new projects – and the culture they promote.

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The rich text element allows you to create and format headings, paragraphs, blockquotes, images, and video all in one place instead of having to add and format them individually. Just double-click and easily create content.

Static and dynamic content editing

A rich text element can be used with static or dynamic content. For static content, just drop it into any page and begin editing. For dynamic content, add a rich text field to any collection and then connect a rich text element to that field in the settings panel. Voila!

How to customize formatting for each rich text

Headings, paragraphs, blockquotes, figures, images, and figure captions can all be styled after a class is added to the rich text element using the "When inside of" nested selector system.

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• Entry Level Virtual Assistant Resume Example

Resume Examples

• Common Tasks & Responsibilities
• Top Hard & Soft Skills
• Action Verbs & Keywords
• Resume FAQs
• Similar Resumes

Common Responsibilities Listed on Entry Level Virtual Assistant Resumes:

• Manage and respond to emails, voicemails, and other forms of communication
• Create and maintain databases and spreadsheets
• Schedule and coordinate meetings, appointments, and travel arrangements
• Research and compile data for reports
• Prepare presentations and other documents
• Create and maintain filing systems
• Monitor and update social media accounts
• Assist with website maintenance and updates
• Create and manage customer databases
• Process payments and invoices
• Manage customer inquiries and complaints

Speed up your resume creation process with the AI-Powered Resume Builder . Generate tailored achievements in seconds for every role you apply to.

Entry Level Virtual Assistant Resume Example:

• Managed and responded to over 100 daily emails and voicemails, resulting in a 95% customer satisfaction rate.
• Created and maintained a database of over 500 clients, streamlining communication and increasing efficiency by 20%.
• Assisted with website maintenance and updates, resulting in a 10% increase in website traffic and engagement.
• Scheduled and coordinated over 50 meetings and appointments, ensuring timely and efficient communication between team members and clients.
• Processed payments and invoices for over 100 clients, resulting in a 98% accuracy rate and timely payments.
• Assisted with social media account management, increasing engagement by 15% and reaching a wider audience.
• Researched and compiled data for monthly reports, resulting in a 25% increase in accuracy and efficiency.
• Created and maintained filing systems for over 500 documents, improving organization and accessibility by 30%.
• Assisted with customer inquiries and complaints, resulting in a 90% resolution rate and increased customer satisfaction.
• Email and voicemail management
• Database creation and maintenance
• Website maintenance and updates
• Scheduling and coordination
• Payment and invoice processing
• Social media account management
• Data research and compilation
• Filing system organization
• Customer service and complaint resolution
• Time management
• Attention to detail
• Multitasking
• Communication skills
• Problem-solving abilities
• Adaptability and flexibility

Top Skills & Keywords for Entry Level Virtual Assistant Resumes:

Hard skills.

• Email Management
• Calendar Management
• Social Media Management
• Customer Service
• Basic Bookkeeping
• Travel Arrangements
• Research and Analysis
• File Management
• Basic Graphic Design
• Transcription
• Appointment Scheduling

Soft Skills

• Communication and Interpersonal Skills
• Time Management and Prioritization
• Attention to Detail and Accuracy
• Adaptability and Flexibility
• Problem Solving and Critical Thinking
• Organization and Planning
• Customer Service and Support
• Multitasking and Efficiency
• Teamwork and Collaboration
• Professionalism and Work Ethic
• Initiative and Proactivity
• Technology and Software Proficiency

Resume Action Verbs for Entry Level Virtual Assistants:

• Coordinated
• Prioritized
• Communicated

A Better Way to Build Your Resume

Resume FAQs for Entry Level Virtual Assistants:

How long should i make my entry level virtual assistant resume, what is the best way to format a entry level virtual assistant resume, which keywords are important to highlight in a entry level virtual assistant resume, how should i write my resume if i have no experience as a entry level virtual assistant, compare your entry level virtual assistant resume to a job description:.

• Identify opportunities to further tailor your resume to the Entry Level Virtual Assistant job
• Improve your keyword usage to align your experience and skills with the position
• Uncover and address potential gaps in your resume that may be important to the hiring manager

Complete the steps below to generate your free resume analysis.

Related Resumes for Entry Level Virtual Assistants:

Entry level administrative assistant, junior admin assistant, administrative assistant intern, administrative assistant with no experience, administrative support, beginner admin assistant, data entry specialist, entry level data entry.

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Virtual Assistant Resume Examples

Write here introduction….A great resume can open the door to a successful career, and virtual assistants are no exception to this. However, writing a resume for a virtual assistant role can be a daunting task. This guide will provide an overview of the key components for a great virtual assistant resume, with examples that can be used as a reference. Whether you are a recent graduate or an experienced professional, this guide will provide the tips and templates you need to create a standout virtual assistant resume.

If you didn’t find what you were looking for, be sure to check out our complete library of resume examples .

Start building your dream career today! 

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Virtual Assistant

123 Main Street | Anytown, USA 99999 | Phone: (123) 456-7890 | Email: [email protected]

Passionate and dedicated Virtual Assistant with over 5 years of experience providing remote support services to international clients. Experienced in providing exceptional customer service, managing calendars, managing online accounts, and performing research. Adept at using various software programs and IT tools to complete projects. Possesses excellent communication and multitasking skills.

Core Skills :

• Customer service
• Calendar management
• Online account management
• Administrative support
• Project management
• Remote support
• Proficient in various software programs

Professional Experience : Virtual Assistant, ABC Solutions Ltd.

• Provide customer service to international clients
• Manage calendars, meetings and travel arrangements
• Manage online accounts such as email, cloud storage
• Assist in project management tasks such as research and data collection
• Provide remote support to clients in troubleshooting technical issues
• Communicate regularly with clients and maintain a positive customer relationship

Virtual Assistant, XYZ Solutions Ltd.

• Assisted in customer support services and handled customer inquiries
• Managed calendars and travel arrangements
• Managed various online accounts, including email and cloud storage accounts
• Assisted in project management tasks such as research and data collection
• Provided remote support to clients in troubleshooting technical issues
• Communicated regularly with clients and maintained a positive customer relationship

Education : Bachelor’s Degree in Computer Science, ABC University

• Completed coursework in project management, customer service, and IT tools

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Virtual Assistant Resume with No Experience

Dynamic and organized Virtual Assistant with excellent administrative and customer service skills. Demonstrated ability to follow instructions and efficiently complete tasks with a keen eye for detail. Extensive knowledge of Microsoft Office Suite and experience working in fast- paced environments.

• Experienced with Microsoft Office Suite
• Excellent organizational and multitasking abilities
• Highly detail- oriented
• Strong written and verbal communication skills
• Ability to work independently or as part of a team
• Able to effectively handle customer inquiries

Responsibilities :

• Providing administrative support to clients
• Organizing and maintaining files and records
• Completing data entry and other office tasks
• Managing customer inquiries via phone and email
• Researching and gathering information for projects
• Assisting with special projects as needed

Experience 0 Years

Level Junior

Education Bachelor’s

Virtual Assistant Resume with 2 Years of Experience

Highly experienced and organized Virtual Assistant with two years of experience providing support to a variety of clients. Proven track record in delivering quality service to meet client needs, with a strong background in customer service, data entry, and administrative support. Possesses excellent time management skills, able to juggle multiple tasks, and highly organized in meeting client deadlines.

• Time management
• Organizational skills
• Multi- tasking
• Communication
• Responded to customer emails in a timely manner
• Performed data entry tasks, such as entering customer orders into the database
• Assisted in the creation of documents, such as invoices, contracts and reports
• Managed customer accounts and handled customer inquiries
• Organized and maintained customer records
• Provided administrative support to the team, such as scheduling meetings, filing documents and preparing reports
• Performed research tasks, such as gathering data and compiling reports
• Assisted in the creation of marketing materials for promotional campaigns
• Provided customer service support, such as troubleshooting customer issues
• Assisted in the preparation of presentations, such as PowerPoints and video conferencing events.

Experience 2+ Years

Virtual Assistant Resume with 5 Years of Experience

An experienced Virtual Assistant with 5 years of experience in providing administrative, customer service and virtual assistance across a range of fields. Possesses exceptional interpersonal and communication skills, highly organized and knowledgeable of the latest technology and software to create a smooth work process. Demonstrated ability to prioritize tasks and manage time efficiently in a fast- paced environment.

• Customer Service
• Organizational Skills
• Document Creation and Management
• Technical Skills
• Provided administrative assistance to clients, including creating documents, scheduling meetings and managing emails.
• Assisted with customer service inquiries, providing efficient and friendly customer service.
• Managed data entry and database management, ensuring accuracy and efficiency.
• Organized and maintained client data, creating reports and tracking progress.
• Assisted with technical tasks such as website and software maintenance, troubleshooting and installation.

Experience 5+ Years

Level Senior

Virtual Assistant Resume with 7 Years of Experience

Highly organized and motivated Virtual Assistant with 7 years of experience providing administrative support services to a variety of clients in different industries. A self- starter with excellent communication, problem solving, and organizational skills. Proven ability to manage multiple projects simultaneously while maintaining focus on client satisfaction.

• Strong written and verbal communication
• Proficient in Microsoft Office Suite
• Ability to work independently and as part of a team
• Professional and friendly customer service
• Excellent time management and organizational skills
• Data entry and document formatting
• Attention to detail
• Researched and compiled information for client reports
• Scheduled and coordinated meetings, conferences and client visits
• Created documents, spreadsheets, presentations and reports
• Managed client databases and maintained accurate records
• Answered client inquiries and responded to emails
• Managed project deadlines and tracked progress
• Processed payments and invoices
• Handled customer service issues and other administrative tasks

Experience 7+ Years

Virtual Assistant Resume with 10 Years of Experience

With a decade of experience in virtual assistant roles, I have a proven track record of successfully assisting clients with their administrative needs. I am adept at using MS Office Suite and CRM/ERP systems, and I am incredibly organized and efficient with complex tasks. My interpersonal skills and attention to detail make me a valuable asset to any organization. I am passionate about the work I do and thrive in fast- paced environments.

• MS Office Suite
• CRM/ERP Systems
• Interpersonal Skills
• Project Management
• Scheduling & Calendar Management
• Research & Analysis
• Communication & Presentation
• Problem Solving
• Data Entry & Database Management
• Managing customer relationships and handling customer inquiries via email and phone
• Drafting reports and proposals
• Assisting with project management
• Scheduling meetings, appointments and travel arrangements
• Managing databases and data entry tasks
• Conducting research and analysis
• Providing administrative support to staff
• Providing customer service and support
• Drafting and proofreading emails, documents and correspondence
• Creating presentations and documents using MS Office Suite
• Developing and maintaining filing systems

Experience 10+ Years

Level Senior Manager

Education Master’s

Virtual Assistant Resume with 15 Years of Experience

This highly experienced Virtual Assistant has over 15 years of experience providing efficient and reliable administrative and organizational support to a variety of clients. Possessing excellent communication and multitasking skills, this Virtual Assistant is capable of working with a range of technologies, programs, and systems, to ensure the highest level of service. With the strong ability to prioritize tasks and ensure deadlines are met, this Virtual Assistant is an invaluable asset to any team or organization.

• Excellent written and verbal communication
• Proficiency in Microsoft Office Suite, Google Suite, and project management software
• Strong organizational and multitasking skills
• Ability to prioritize tasks and meet deadlines
• Knowledge of online research techniques
• Excellent customer service skills
• Manage emails, calendar appointments, and travel arrangements for clients
• Organize and maintain files and records
• Create and update presentations, reports, and other documents
• Provide customer service by responding to emails, phone calls, and other inquiries
• Research and compile data for reports
• Schedule and coordinate meetings, conference calls, and video conferences
• Assist with project management tasks and data entry
• Support other team members and departments as needed

Experience 15+ Years

Level Director

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What should be included in a Virtual Assistant resume?

A Virtual Assistant resume should be comprehensive and highlight the skills necessary to succeed in the job. When crafting a resume, it’s important to include all relevant information. Here’s what to include in a Virtual Assistant resume:

• Personal Information: Make sure to provide your full name, address, phone number, and email address
• Summary: Write a short summary of your experience and skills that relate to the job position.
• Key Skills: List the skills that make you stand out from other Virtual Assistants, such as technical abilities, communication experience, etc.
• Experience: Detail any experience you have that is relevant to the job, including prior virtual assistant positions, customer service roles, or administrative assistance jobs.
• Education: Include any relevant educational history, such as college degrees or certifications.
• Certifications: List any certifications you have obtained related to the job, such as A+ certification or a coding class.
• Professional References: Include a list of professional references who can vouch for your work ethic and skills.
• Other Relevant Information: Include any other relevant information that could boost your chances of getting the job. This could include links to your personal website, portfolio, or social media profiles.

What is a good summary for a Virtual Assistant resume?

A good summary for a Virtual Assistant resume should emphasize the candidate’s ability to provide top-notch customer service, serve as a liaison between clients and vendors, and handle administrative tasks in a timely and accurate manner. It should also highlight the candidate’s technical skills, such as proficiency in software programs and web-based applications, as well as their knowledge of business processes and industry-specific terminology. The summary should also showcase the candidate’s expertise in problem solving and their ability to work independently and collaboratively. Finally, the summary should demonstrate the candidate’s commitment to the job and their ability to remain organized and organized in a virtual environment.

What is a good objective for a Virtual Assistant resume?

A virtual assistant (VA) is someone who provides professional administrative, technical, or creative assistance to clients remotely. VAs typically use their own computers, software, and other tools to complete tasks for their clients, such as writing emails, scheduling meetings, data entry, and more. To be successful as a virtual assistant, it is important to have an effective resume with a strong objective that outlines your unique skills and abilities.

The following are examples of good objectives for a virtual assistant resume:

• To utilize my excellent administrative and organizational skills to help clients achieve their goals and objectives efficiently and effectively.
• To leverage my technical and creative skills to provide top-notch services to clients.
• To develop and maintain positive relationships with clients by providing outstanding customer service.
• To use my experience in data entry, customer service, and social media management to develop innovative solutions and strategies to help my clients.
• To utilize my comprehensive knowledge of Microsoft Office and other software programs to help clients reach their goals.
• To provide virtual assistant services to clients in order to help them save time and money.

How do you list Virtual Assistant skills on a resume?

When applying for a job as a Virtual Assistant, it is important to list your relevant skills on your resume. Employers want to see that you have the skills needed to provide high-quality service. Here are some tips on how to list your Virtual Assistant skills on your resume:

• Include a summary section at the top of your resume that highlights your Virtual Assistant skills. For example, you may want to emphasize your ability to organize complex tasks, provide customer service, or manage client relations.
• Focus on the skills that are most relevant to the role. This can include knowledge of computer systems, administrative skills, communication and writing abilities, project management, and problem-solving skills.
• List your technical skills, such as proficiency with specific software or certifications that you have earned.
• Detail any experience you have using a Virtual Assistant or similar platform, such as customer service or project management.
• If you have experience in other industries, list the skills that are transferable to a Virtual Assistant role.

By highlighting your Virtual Assistant skills, you can increase your chances of being hired for the position. Prospective employers will be able to see that you have the necessary qualifications for the job.

What skills should I put on my resume for Virtual Assistant?

When looking for a job as a virtual assistant, it is important to showcase your skills and abilities on your resume. A virtual assistant handles many tasks, from administrative duties to customer service, so give employers an overview of the skills you have to offer. Here are some of the skills you should include on your resume for virtual assistant positions:

• Technical Skills: Virtual assistants must be tech savvy and understand the use of basic computer applications such as Microsoft Office and Adobe. Highlight any experience you have with customer relationship management (CRM) software, email marketing platforms, social media management, and other relevant applications.
• Communication: Excellent communication skills are essential for virtual assistants. Showcase your ability to write professionally, speak and present clearly, and effectively listen to instructions.
• Organization: Time management and organizational skills are key for virtual assistants. Employers want to know that you can manage multiple tasks and prioritize effectively.
• Problem-Solving: Virtual assistants must be able to think on their feet in order to solve problems. Showcase your ability to troubleshoot and provide solutions when needed.
• Research: Many virtual assistant jobs require research skills. Demonstrate your ability to find and analyze information quickly and accurately.

By including these key skills on your resume, employers will get a better understanding of the type of virtual assistant you are and what you can bring to the position. Make sure to tailor your resume to the job you are applying for and highlight the skills that are most relevant to it.

Key takeaways for an Virtual Assistant resume

A Virtual Assistant resume is an important document for anyone wishing to become a Virtual Assistant. It outlines your skills, experience, and qualifications that make you an ideal candidate for the position. Here are some key takeaways to help you craft a successful Virtual Assistant resume:

• Highlight your technical skills: Virtual Assistants use a variety of tools and technologies to virtualize their work. It is essential that you highlight your technical skills and expertise on your resume. Include your understanding of various software programs, such as customer relationship management (CRM) systems, project management tools, video conferencing tools, and time-tracking tools.
• Showcase your experience: Employers will want to know that you have experience working in a virtual environment. Demonstrate your experience with relevant work samples, such as reports, presentations, and other documents that you have prepared. Detail the roles you have performed, such as virtual assistant roles, client liaison roles, or lead research roles.
• Describe your communication skills: As a Virtual Assistant, you will be communicating with clients, project leads, and other team members on a daily basis. Make sure to detail your excellent written and verbal communication skills, as well as your ability to communicate effectively over the phone and via email or instant messaging.
• Focus on your organizational skills: Virtual Assistants are expected to manage their tasks efficiently and stay organized. Demonstrate your superior organizational skills by detailing your expertise in scheduling, calendar management, and task prioritization.
• Highlight your customer service skills: Virtual Assistants often serve as the first point of contact for clients. Showcase your customer service skills by detailing your experience in responding to inquiries and requests, solving customer issues, and troubleshooting problems.

By showcasing your technical skills, experience, communication skills, organizational skills, and customer service skills, you can set yourself apart in the job market. Crafting a successful Virtual Assistant

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