thesis submission application

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• Final Thesis Submission
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The next deadline for initial and final thesis submissions is August 15 th . For initial thesis submission, your myThesis status should be “Eval. Authorized by GPD” by midnight, August15 th . This means your submissions was approved by the supervisor(s) and GPD.

Initial Thesis Submission

Master's students, doctoral students.

Click the button below to access myThesis:

Important Information about deadlines and registration

For each of the three annual dates for conferring degrees/convocation, there are corresponding deadlines for initial submission and for deposition of the final, corrected version of the thesis. For specific dates of initial and final submission, please consult the deadlines page .

• Please note: some Units* enforce earlier submission deadlines than those listed by GPS, always check with your respective Graduate Unit.

Initial submission by the indicated deadline for a particular granting of degrees does not guarantee graduation, nor does it exempt you from registration fees. You must be registered in the appropriate degree program at the time of initial thesis submission.

An initial thesis submission will prompt the GPS Thesis Unit to automatically add your name to the graduation list for either the current or following term. Thesis students do not apply to graduate as a thesis submission is an indication of readiness for evaluation and subsequent completion of degree.

Students who are no longer registered at McGill must be readmitted to be eligible for thesis examination.

You may submit your thesis at any time during the year.

• If you are submitting a revised thesis, please follow these instructions.

*Unit refers to a department, a division, a school, an institute, or a Faculty/University-wide program.

This work is licensed under a Creative Commons Attribution Non-Commercial 4.0 International License . Graduate and Postdoctoral Studies, McGill University .

Department and University Information

Graduate and postdoctoral studies.

Electronic Theses and Dissertations Submission

Submit your final thesis or dissertation by the posted submission  deadline .

Submission to the Graduate School must include:

• Thesis or Dissertation PDF electronically uploaded in ProQuest.
• Use this form if you have one major professor:  Thesis & Dissertation Approval and Publishing Options Form – 1 Major Professor  (PDF)  
• Use this form if you have two co-major professors:  Thesis & Dissertation Approval and Publishing Options Form —Two Major Professors  (PDF) .
• Complete the online Survey of Earned Doctorates (PhD students only)

Steps to Publish Your ETD

The process of submitting a thesis or dissertation electronically includes the following:

• Follow Graduate School Formatting Requirements .
• Write and save your document (MS Word, LaTeX, Pages, etc)
• Embedding the fonts.
• Converting your document to PDF format. You may need assistance in preparing a PDF for submission. ProQuest has a very helpful Resources & Guidelines site .
• Uploading the document to ProQuest.
• Ordering personal hard copies (optional).
• Registering the copyright through ProQuest with the Library of Congress (optional).
• Submission.
• ProQuest automatically sends you an e-mail confirming that your submission is complete. Keep for your records. It is your proof that you submitted online and before the deadline expired.
• ProQuest will then notify the UWM Graduate School of your submission.
• The Graduate School will review your document to make sure the formatting adheres to the above-mentioned Thesis & Dissertation Formatting Guidelines. The Graduate School will request necessary changes on your original work if required, and you will re-upload the revised document to ProQuest.
• When approved by the Graduate School, after your degree is awarded, your document will be submitted to ProQuest, who will log, index and publish your thesis or dissertation.
• The UWM Libraries provide free, long-term, full-text access to UWM ETDs on and off campus through UWM Digital Commons . They also receive a copy of the PDF file for access and archiving once the thesis or dissertation is submitted and approved by the Graduate School.

Your Thesis in UWM Digital Commons

After your submission to ProQuest, the UWM theses and dissertations are automatically published in the UWM Libraries’ Digital Commons . Digital Commons is the digital extension of the physical library. Historically, theses and dissertations were made available on a physical library shelf and, since the conversion to digital, theses and dissertations are now made available electronically. Your thesis or dissertation will be searchable by Google and other third-party apps through Digital Commons.

Publishing Options

By default, theses and dissertations by UWM students are made openly available via UWM Libraries’ Digital Commons . This means that they are available to read both inside and outside of UWM. Sharing your thesis or dissertation is an important part of obtaining a degree at UWM.

There are two ways to publish through ProQuest—traditional or open access.

• Open Access means free access to scholarly research. Some open access publications are also licensed for reuse, often via a Creative Commons license.
• Theses and dissertations can be made openly available for anyone to read via ProQuest for $95.
• Your thesis or dissertation will still be free to read via the UWM Libraries’ Digital Commons, whether or not you choose this option in ProQuest.
• Traditional Publishing Traditional Publishing makes your work available for purchase by others and enables you to receive royalties based on those purchases. However, the need for others to purchase your document means that it will not receive the widest possible dissemination. Your document is, however, listed in an online database. Those who choose not to purchase it have access online only to an extract consisting of the title page and the first few content pages.

There are two possible publishing options. You are responsible for one of the following:

• Open Access through the UWM Library: Free. Traditional publishing through ProQuest: Free.
• Open Access through the UWM Library: Free. Open Access Publishing through ProQuest: $95—paid to ProQuest at time of submission.

Embargoes (Delaying Publication)

While most dissertations will be published immediately after submission, in rare cases a student will need to delay the publication of their thesis. Such circumstances may involve:

• Disclosure of intellectual property that preclude patents rights.
• Disclosure of sensitive data about persons, institutions, or technologies that violate professional ethics regarding protection of confidentiality,
• An academic or commercial press has expressed interest in acquiring the rights to publish the work as a book. The works in creative writing are qualified for an embargo.
• A part of the content has already been submitted to a peer-reviewed journal that may require an embargo. Many journals consider each submission on a case-by-case basis. To clarify the policy consult with the journal editor.

When an exception is necessary, an embargo provides a temporary, delayed public release of the work.

Embargo periods of six months, one year, or two years are available. If needed, select the embargo option on both the Approval and Publishing Options form, as well as in the publishing options section in ProQuest.

Copyright is automatically generated when an author publishes his or her work. For theses and dissertations, a student includes the copyright notice in the contents of their thesis or dissertation, and then has copyright on the work after its publication.You may wish to register your copyright with the U.S. Copyright Office in order to protect your rights in a dispute or to be compensated for damages caused by infringement. You can do this in one of two ways:

• You may register the copyright yourself by paying the registration fee ($35) and following the directions at: https://www.copyright.gov/registration/
• You may also designate ProQuest to act as your agent in registering the copyright by electing to do so during the submission process (the registration fee is $55).

For more information regarding copyright registration and the advantages, please visit the ProQuest site.

• Copyright and Your Dissertation or Thesis: Ownership, Fair Use, and Your Rights and Responsibilities (PDF)
• See also: The U.S. Copyright Office

Ordering Bound Copies

ProQuest can bind your document. Follow the directions at the ProQuest Website regarding their full range of binding options. You select the binding option you prefer at the “Order Copies” step of the submission process. Orders can be placed at the time of submission, or after publication.

ETD Submission PowerPoint

Forms and policies for students

The Graduate School uses DocuSign Powerforms for all forms that require signatures, and web forms (Formstack) for all forms that do not require signatures.

With one exception only, the Application to Pursue Graduate Degree , we do not accept PDF or printed submissions.  If a printed and/or handwritten form is submitted, it will be returned and delay your approval process.

DocuSign automates the routing and collection of digital signatures. For each form linked below, a pdf version is provided solely as an instructional template for preparing the DocuSign version, not as an alternative form of submission. If you are new to using Powerforms, please read through the DocuSign instructions to understand how to initiate and complete your form. If you have questions about the process or encounter issues with our forms, please contact (775) 784-6869 or email  [email protected] .

DocuSign instructions and FAQ [PDF]  |  DocuSign instructions [PDF]

Forms are organized in alphabetical order within the four sections below:

• Admissions - Applicable to all graduate students applying to the Graduate School
• General - Forms applicable to all graduate students within the Graduate School
• Doctoral  - Forms and information specific to doctoral programs
• Master's - Forms and information pertaining only to master's programs

Please note that faculty/program director forms are located under faculty forms .  If you need assistance or cannot access a form, please contact the Graduate School office at (775) 784-6869 .

Graduate School admissions forms

Application for graduate school admission.

Applicants are required to create an account. You will use this username and password every time to protect your account information.

Online Application for Graduate School Admission

Application to Pursue an Accelerated Degree Program

An accelerated bachelor's/master's program allows outstanding University of Nevada, Reno students to obtain both a baccalaureate and a master's degree in an accelerated timeframe.

Students in College of Engineering programs:

Application to Pursue an Accelerated Engineering Degree Program [DocuSign] Application to Pursue an Accelerated Engineering Degree Program [PDF example; Not accepted for submission]

Students in all other programs:

Application to Pursue an Accelerated Degree Program [DocuSign] Application to Pursue an Accelerated Degree Program [PDF example; Not accepted for submission]

Application to Pursue Graduate Degree

Administrative and Academic faculty interested in pursuing a graduate degree through the University of Nevada, Reno are required to submit an "Application to Pursue a Graduate Degree" form when applying to their program of choice.

Application to Pursue Graduate Degree [PDF]

Declaration or Removal of Certificate

Graduate students admitted to a degree program can add or remove a graduate certificate with this form.

Declaration or Removal of Certificate [Docusign] Declaration or Removal of Certificate [PDF example; Not accepted for submission]

General Course Catalog

The University of Nevada, Reno General Course Catalog.

Online General Course Catalog

Graduate Credit Transfer Evaluation Request

Use this form when requesting a transfer of credits from other institutions.

Graduate Credit Transfer Evaluation Request [DocuSign] Graduate Credit Transfer Evaluation Request [PDF example; Not accepted for submission]

Graduate Special Application

Use the same application portal as undergraduate students to complete the Graduate Special Application for non-degree seeking students.

Online Graduate Special Application

Notice of Reinstatement to Graduate Standing

This form is to be completed by the student requesting reinstatement to their graduate program after an unapproved leave. Once completed, the program will return this form to the Graduate School for final approval.

Notice of Reinstatement to Graduate Standing [DocuSign] Notice of Reinstatement to Graduate Standing [PDF example; Not accepted for submission]

Undergraduate Request for Graduate Study

A scholastically eligible undergraduate student at the University who is within 30 credits of completing the requirements for the bachelor's degree may enroll in graduate-level courses for graduate credit, provided that such credit is requested by the student and approved by the current undergraduate advisor and Graduate Dean.

Undergraduate Request for Graduate Study [DocuSign] Undergraduate Request for Graduate Study [PDF example; Not accepted for submission]

General forms

Advanced degree certificate graduation application deadline appeal.

Appeals to the application deadline for certificate programs are accepted at the Graduate School until the last day of the graduation term.

Advanced Degree Certificate Graduation Application Deadline Appeal [DocuSign] Advanced Degree Certificate Graduation Application Deadline Appeal [PDF example; Not accepted for submission]

Advanced Degree Graduation Application Deadline Appeal

Appeals to the application deadline for degree programs are accepted at the Graduate School until the last day of the graduation term.

Advanced Degree Graduation Application Deadline Appeal [DocuSign] Advanced Degree Graduation Application Deadline Appeal [PDF example; Not accepted for submission]

Change in Program of Study

Add or remove courses from your program of study.

Change in Program of Study [DocuSign] Change in Program of Study [PDF example; Not accepted for submission]

Change of Advisory Committee

Use this form if you need to make a change to the personnel on your advisory committee.

Change of Advisory Committee [DocuSign] Change of Advisory Committee [PDF example; Not accepted for submission]

Declaration of Advisor/Major Advisor/Committee Chair

This form initial agreement between a student and their advisor/committee chair. For master's students, the Declaration of Advisor form must be submitted to the Graduate School by the end of the student's second semester. For doctoral and MFA students, the completed Declaration of Advisor form must be submitted to the Graduate School by the end of the student's third semester.

Declaration of Advisor/Major Advisor/Committee Chair [DocuSign] Declaration of Advisor/Major Advisor/Committee Chair [PDF example; Not accepted for submission]

Doctoral/M.F.A. Commencement Participation Request

Doctoral/M.F.A. Commencement Participation Request [Docusign] Doctoral/M.F.A. Commencement Participation Request [PDF example; Not accepted for submission]

Exit Survey

Students that have graduated may be asked to complete an exit survey by their program providing valuable program-specific and high-level feedback to the Graduate School about their experience. 

Exit Survey [Formstack]

Graduation Application

Every candidate for a degree must formally apply for graduation through MyNevada  by the applicable deadline:

• May graduation: March 1
• August graduation: June 1
• December graduation: October 1

Within 3-8 weeks of applying for graduation, you will receive an email outlining any additional graduation requirements. As a candidate for graduation, it is your responsibility to confirm with your advisor that the list of requirements emailed to you is comprehensive and includes all applicable final-semester requirements necessary to graduate on your desired date.

Application instructions:

• Log into MyNevada   using your NetID and password.
• Select the Academic Records tile.
• Select Apply for Graduation from the menu and complete the steps.

Graduation Application in MyNevada

Leave of Absence

A leave of absence is a temporary cessation of study and may be granted for up to one year. Students requesting a leave of absence must be in good academic standing and submit the completed form before the period of leave begins. Time spent on an approved leave is included in the time allowed to complete the degree, i.e. six calendar years for the master’s degree and eight calendar years for the doctoral degree.

Leave of Absence [DocuSign] Leave of Absence [PDF example; Not accepted for submission]

Program of Study

The program of study specifies the courses and credits required to satisfy the requirements for the degree and documents the approval of the chair and members of the student’s duly constituted advisory committee. The program of study must receive final approval by the Graduate Dean. For master's degree students, the completed Program of Study form must be submitted to the Graduate School by the end of the student's third semester. For MFA and doctoral students, the completed Program of Study form must be submitted to the Graduate School by the end of the student's fourth semester.

Program of Study [DocuSign] Program of Study [PDF example; Not accepted for submission]

Program Change of Degree/En Route Request

Requests to declare a master’s en route to the Ph.D., change a sub-plan, or change degree levels must be approved by the student’s major advisor and graduate program director.

Program Change of Degree/En Route Request [DocuSign] Program Change of Degree/En Route Request [PDF example; Not accepted for submission]

Doctoral student forms

Dissertation defense calendar event.

Use this link to add your dissertation defense to the University's event calendar.

Dissertation Defense Calendar Event [Formstack]

Dissertation Filing Guidelines

Filing your dissertation at the Graduate Division is one of the final steps leading to the award of your graduate degree. This link will provide you a comprehensive overview, as well as several forms required to file your dissertation.

Dissertation Filing Guidelines Webpage

Dissertation filing templates, samples and Survey of Earned Doctorates

• Committee Approval page  for 5-member committee (TEMPLATE)
• Committee Approval page  for  5-member committee with co-advisor (TEMPLATE)
• Committee Approval page  for 6-member committee (TEMPLATE)
• Committee Approval page  for 6 -member committee with co-advisor (TEMPLATE)

Sample pages

• Dissertation Title page (SAMPLE)
• Dissertation Copyright page (SAMPLE)
• Dissertation Committee approval page (SAMPLE)

Survey of Earned Doctorates

• Survey of Earned Doctorates  - The Survey of Earned Doctorates (SED) is an annual census conducted since 1957 of all individuals receiving a research doctorate from an accredited U.S. institution in a given academic year. The SED is sponsored by the National Center for Science and Engineering Statistics (NCSES) within the National Science Foundation (NSF) and by three other federal agencies: the National Institutes of Health, Department of Education, and National Endowment for the Humanities. The SED collects information on the doctoral recipient's educational history, demographic characteristics, and postgraduation plans. Results are used to assess characteristics of the doctoral population and trends in doctoral education and degrees. Read more about the purpose and methods of the SED .

Dissertation Final Review Approval

Obtain signoff on your dissertation from your advisory committee chair.

Dissertation Final Review Approval DocuSign Powerform Dissertation Final Review Approval [PDF example; Not accepted for submission]

Dissertation Title

Submit the title of your dissertation and the name of your advisor to the Graduate School.

Submit Dissertation Title Online

Doctoral Degree Admissions to Candidacy

This is a status for those who have completed every requirement except for the dissertation.

Doctoral Degree Admission to Candidacy [DocuSign] Doctoral Degree Admissions to Candidacy [PDF example; Not accepted for submission]

Notice of Completion: Doctoral Degree

This is a generic form that every student must complete in their graduating semester which relates to the cumulative project (dissertation, professional paper, comprehensive exam). Fill out the sections that apply to your requirements. The advisory committee listed on the program of study signs the form. The notice of completion must be submitted by established deadlines for graduation.

Notice of Completion: Doctoral Degree [DocuSign] Notice of Completion: Doctoral Degree [PDF example; Not accepted for submission]

Master's student forms

Notice of completion: master's degree.

This is a generic form that every student must complete in their graduating semester which relates to the cumulative project (thesis, professional paper, comprehensive exam). Fill out the sections that apply to your requirements. The advisory committee listed on the program of study signs the form. The notice of completion must be submitted by established deadlines for graduation.

Notice of Completion: Master's Degree [DocuSign] Notice of Completion: Master's Degree [PDF example; Not accepted for submission]

Thesis Filing Guidelines

Filing your thesis at the Graduate Division is one of the final steps leading to the award of your graduate degree. This link will provide you a comprehensive overview, as well as several forms required to file your thesis. The Docusign form will require you to enter your advisory committee chair's name and email address. Upon submission, the form will be routed to your advisory committee chair for final approval.

Thesis Filing Guidelines Webpage

Thesis Final Review Approval [DocuSign] Thesis Final Review Approval [PDF example; Not accepted for submission]

Thesis filing templates and samples

• Committee Approval page for 3-member committee (TEMPLATE)
• Committee Approval page for 3-member committee with co-advisor (TEMPLATE)
• Committee Approval page for 4-member committee (TEMPLATE)
• Committee Approval page for 4-member committee with co-advisor (TEMPLATE)
• Thesis Title page (SAMPLE)
• Thesis Copyright page (SAMPLE)
• Thesis Committee approval page (SAMPLE)

Thesis Final Review Approval

The Docusign form will require you to enter your advisory committee chair's name and email address. Upon submission, the form will be routed to your advisory committee chair for final approval.

UCC University College Cork

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Doctorate Thesis Submission Steps

• Research Masters Thesis Submission Steps
• Thesis Submission Deadlines
• Format of E-thesis
• Postgrad Expo
• Prospective Students
• Current Postgraduate Students
• Current Research Students
• Research Thesis Submission

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On this page

When can I submit?

Please make sure you are aware of your start date. If you have made changes to your registration (for example leave of absence) this will change your submission date. Research students start in January, April, July or October, and usually agree a registration period of 3 or 4 years from their start date.

Students can submit any time in their last year of study. Students must begin planning for thesis submission 6 months before their submission date. 

1. Intention to submit

Student's responsibilities.

• Ensure student registration and fee payments are up-to-date.
• Ensure you have completed any mandatory elements of your programme (example 15 module credit requirement for Doctorate programme).
• At least three months prior to the proposed date of thesis submission, complete the  Intention to Submit form .

Helpful Tips

• You can submit this form more than three months in advance.
• You only have to submit this form once and we will await your thesis submission.
• You can submit less than three months in advance but it may delay your examination process.

UCC's Responsibilities

Supervisors should advise their students of the  Intention to Submit form and to start planning 6 months in advance to meet their submission deadline.

2. Approval of external and internal examiners

Students do not play a role in the approval of external and internal examiners process.

Graduate Studies Office informs the school/department of student intention to submit and requests the school/department to appoint the examiners. Final approval resides with College Graduate School.

3. E-thesis Submission for Examination

• Check the thesis examination deadlines to see what your next deadline is.
• You must then submit a PDF copy of your thesis  ONLINE HERE .
• IMPORTANT: If your Examiner requests a paper copy of your thesis, you will be notified of this and required to submit a paper copy to the Graduate Studies Office.   
• Along with your thesis you must upload a completed  Submission for Examination Form , where you will choose the level of access required for your final thesis. You must read the  Access Options Here , and agree the required level of access with your Supervisory Team. The Submission for Examination Form must be signed by all Supervisors and the Head of School/Department.   
• SUBMIT YOUR E-THESIS HERE .   

Helpful tips

• You can submit before the deadline.
• There are no exceptions or extensions to the deadline, however, a three-month grace period applies for all students.

What is our three-month grace period?

You must be a registered student to submit your thesis for examination. If your registration period is about to expire you have an additional three months in which you can submit your thesis for examination without being liable for registration fees, but you must register for the next academic year. If you do not submit within the three months, you will be liable for a reduced fee (€1700 per annum/€850 per 6 months) for the remainder of the year.

4. Viva Voce and Post Viva Voce

The internal examiner will arrange the Viva Voce examination required for students and will communicate the details to students and supervisors.

Doctorate students liaise with the internal examinner and supervisor/s on all aspects of Viva Voce.

Students will be given an unofficial recommendation after their Viva Voce.

Doctorate students will undertake a Viva Voce. The internal examiner will arrange this and will communicate the details to students.

5. Examiner Report

An examiners report is generated from the Viva Voce and requires formal approval at the Academic Council Graduate Studies Committee (see deadline dates ).

Students receive an official recommendation after approval at Academic Council Graduate Studies Committee.

• The Internal Examiner should submit a joint examiners report to the Graduate Studies Office using the upload facility within 5 working days of the Viva Voce.
• Graduate Studies Office will submit the report to the next Academic Council Graduate Studies Committee for formal approval.
• The Graduate Studies Office will notify Doctorate students by email regarding your approval and any associated recommendations.

Recommendations Explained

Award, no amendments needed.

• Student progresses to the next step which is final e-thesis submission.  See all submission deadline dates .

Award, on condition minor amendments are carried out

• Student liaises with their internal examiner to confirm the amendments needed.
• Student carries out amendments and sends them to both their internal examiner and external examiner for review.
• Internal examiner and the external examiner confirms approval of corrections to the Graduate Studies Office using the upload facility and confirms to the student that they can progress to final e-thesis submission  online via CORA

Award, on condition major amendments are carried out

• Internal examiner and the external examiner confirms approval of corrections to the Graduate Studies Office using the upload facility and confirms to the student that they can progress to final e-thesis submission online via CORA .
• The original examiners report along with the emails from examiners regarding major amendment completed are submitted to the next ACGSC meeting ( see deadline dates ) for final approval.

Reject, but permit submission of a revised thesis

• Student is required to undertake a major rewrite of all or a significant part of the thesis.
• This process should be completed within 12 months and the candidate must be registered as a student.
• The new thesis needs to be  submitted as a PDF online for a new examination (see step 1).

Reject, but allow the award of a lower degree

A research Masters degree is awarded in lieu of a Doctorate as the thesis stands, or such a degree is awarded subject to minor or major amendments. A recommendation will need to be made on the grade of award of the lower degree (on the original thesis).

No degree is awarded as the thesis is very seriously and inherently deficient.

More Information

For detailed information see the Academic Programme Catalogue.

Students receiving a recommendation of award on condition of major or minor amendments should liaise with their internal examiner and supervisor regarding completion of the amendments.

6. Final e-thesis submission and conferring Research Masters students

• Take a look at the final e-thesis submission deadlines and corresponding conferring deadlines to decide when you will submit and confer.
• Log in to  CORA https://cora.ucc.ie/shibboleth-login with your UCC IT account details (@umail.ucc.ie) and submit your abstract and thesis online.

7. Conferring

Once the final e-thesis has been submitted you will be put forward to graduate at the next conferring ceremony and will receive information on this by email.

• UCC Conferring Dates
• Contact: [email protected]  

Graduate Studies Office

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Submitting your thesis for examination (PhD, EdD, MD, BusD, MLitt, MSc)

Format of the thesis, the thesis must:.

be written in British English, apart from quotations and recognised technical formulae

be in A4 portrait format

use one-and-a-half spaced type

include any photographs or other illustrations scanned into the text

be a single file saved in the electronic format and naming style specified by your Degree Committee

Examiners are not expected to edit work. They will deal with errors of fact and typographical errors that affect the meaning of your work, as well as larger structural issues. The extent to which the text has or has not been properly prepared may influence their recommendation concerning the award of the degree. You are therefore advised to check your thesis thoroughly prior to submission to ensure clear, formal British English has been used throughout and that there are minimal typing and/or spelling mistakes.

How and when to present the thesis for examination

You must submit an electronic copy of your thesis for examination, and any required accompanying documents, to your Degree Committee by your submission deadline (which can be found under 'Thesis Submission details' on the Academic tile in your CamSIS self-service). If you are not a self-funded student, the terms and conditions of your funding may require you to submit your thesis earlier than the date shown in CamSIS. If you are unsure what your funder-expected submission date is, you should contact your Funding Administrator. You are required to submit your thesis for examination by your deadline even if the date falls over a weekend or holiday period.

Your Degree Committee should provide you with guidance for electronic submission; please contact them directly if you require any assistance.

The thesis you submit to your Degree Committee will be the thesis forwarded to the examiners for examination. It is not possible to 'retract submission' or to send a revised copy directly to your examiners. Therefore you should carefully check the file(s) you upload when submitting your thesis.

Postgraduate students must keep a minimum number of terms of research before they can submit (for example, 9 for the full-time PhD) unless they have been granted an allowance or exemption of terms . The thesis may be submitted from the first day of the term in which this requirement is met, provided that full-time students have also met the minimum residence requirement (unless they have been granted an allowance of terms). If you attempt to submit too early and have not had an allowance or exemption of terms approved, your thesis submission will not be accepted. If you have an application for an allowance or exemption of terms under consideration in CamSIS at the time you submit your thesis, your thesis will be kept on hold until a decision on your application is made.

Requirements

You must include the following bound inside your thesis:

Please ensure the pages are in the correct order. This is very important - if these preliminary pages are in a different order in your final hardbound thesis to your thesis submitted for examination, this could cause problems and delay approval for your degree.

1. A title page displaying:

the full title of the thesis

your full legal name (as it appears on your passport, marriage certificate or deed poll)

your college

the date of submission (month and year)

a declaration stating: "This thesis is submitted for the degree of Doctor of Philosophy/Doctor of Education/Doctor of Business/Doctor of Medicine/Master of Science/Master of Letters (as appropriate)."

2. A declaration in the preface stating:

'This thesis is the result of my own work and includes nothing which is the outcome of work done in collaboration except as declared in the preface and specified in the text. It is not substantially the same as any work that has already been submitted, or, is being concurrently submitted, for any degree, diploma or other qualification at the University of Cambridge or any other University or similar institution except as declared in the preface and specified in the text. It does not exceed the prescribed word limit for the relevant Degree Committee.'

The declaration does not need to be signed . For more information on the word limits for the respective Degree Committees see Word Limits and Requirements of your Degree Committee )

3. An abstract/summary of your thesis

4. [if applicable] the list of additional materials that were approved for submission alongside the thesis

You must also submit the following documents (not included inside the thesis):

Required: One declaration form

Optional: Research Impact Statement If pandemic, war/conflict, or natural disaster have significantly impacted on your research, you are invited to submit a Research Impact Statement with your thesis using the template provided. The purpose of the statement is for you to describe any restrictions or difficulties experienced in undertaking your research as a result of pandemic, war/conflict, or natural disaster, and to provide details of any alternative arrangements made to complete the work for your thesis. Further details for students and supervisors can be found in the Research Impact Statement guidance  and the Research Impact Statement form can be downloaded here . 

Inclusion of additional materials

Students other than those in the Faculty of Music must seek permission through their  CamSIS Self Service page if they wish to submit additional materials for examination alongside their thesis. Content such as figures, tables, photographs, bibliography, or appendices is contained within the submitted thesis and would not normally constitute separate additional materials. Additional materials are integral to the thesis but in a format that cannot be easily included in the body of the thesis (for example, 3D graphics). You should refer to the ' Policy on the inclusion of additional materials with a thesis ' before making an application to include additional materials. Talk to your supervisor and contact your Degree Committee if you require any advice. The application process should be initiated prior to the thesis submission. If a thesis is submitted with additional materials and without permission to include them, it will be held by the Degree Committee until approval is confirmed.

Please bear in mind that if you are granted permission to submit additional materials, you are required to upload the same materials to the University repository, Apollo , when you submit your approved thesis  post-examination (doctoral candidates only). Therefore, the inclusion of additional material that contains uncleared third-party copyright or sensitive material may affect the access level that is most appropriate for your thesis.

Submitting a revised thesis

If you are resubmitting your thesis following a viva outcome of being allowed to revise and resubmit the thesis for examination for a doctoral degree, you need to follow the same procedure as for the original thesis submission .

What happens following submission of the thesis for examination 

When you submit your thesis for examination the Degree Committee will check the submission, acknowledge receipt, and inform Student Registry you have submitted. The Student Registry will update your CamSIS record.

The Degree Committee will forward your thesis to your examiners. If you have not received confirmation of the date of your viva (oral examination) within six weeks of submitting your thesis, or if you have any questions with regard to your thesis at this stage, you should contact your Degree Committee. 

Your Examiners should not ask you for a printed copy of your thesis or other material in advance of your viva (oral examination). If they do, please seek advice from your Degree Committee.

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Electronic publication  |  Print publication by a publishing house  | Reproduction as author-publisher | Habilitationsschriften  | Open Publishing LMU

The following options are available to you for the publication of your thesis:

• electronic publication on the University Library's theses repository "Electronic Theses of LMU Munich", provided the official regulations of your faculty permit publication in electronic form
• print reproduction as author-publisher (Copy/print)
• print publication by a publishing house
• parallel digital and print edition by a publisher (Open Publishing LMU)

The turning in of your thesis is required procedure as the submission of your thesis is part of your promotion process. The regulations for turning in theses vary from faculty to faculty. For each faculty, there is a leaflet with the most important pieces of information.

You can submit your copies either personally, by a third person or by postal mail. If you send your thesis from a non EU country please ask for customs regulations in advance. Parcles held at German customs will be returned to the sender! 

Postal mail Universitätsbibliothek der LMU, Publikationsdienste Dissertationen, Geschwister-Scholl-Platz 1, 80539 München

Submit personally Monday – Friday 9.00 am - noon, Leopoldstr. 13, Building section 1, room 1108

Leaflets with information on the submission of theses

Electronic publication on the University Library's theses repository

Uploading your file.

If you decide you want to publish your thesis as a new title on the University Library's theses repository "Electronic Theses of LMU Munich", you can upload your thesis to the repository yourself. You will find directions on uploading by clicking the blue button "Instructions".

Direct link to "Electronic Theses of LMU Munich"

Directions on uploading an electronic thesis

Submitting printed copies

We advise you to upload your dissertation first and print only when you have received confirmation by e-mail that the upload is OK. You will find details on the number of copies you must submit in the current promotion regulations for your subject. The copies must be durably bound. We cannot accept ring or spiral bindings.

Patent application

If your thesis is associated with a patent application, you can request the University Library to defer the publication of both the statutory printed copies and the electronic version of your thesis. Please check if your faculty makes provision for this.

Please upload the electronic version of your thesis anyhow to the University Library's theses repository. Submit the completed and signed "Form for the issue of a blocking note due to a patent application" together with the printed statutory copies.

Form for the issue of a blocking note due to a patent application (186 kB, pdf)

Form for the suspension of a blocking note due to a patent application (196 kB, pdf)

Journal publication

Should your faculty make provision for theses to be published after some time if published in a journal you can request the University Library to defer the publication of both the statutory printed copies and the electronic version of your thesis.

Please upload the electronic version of your thesis anyhow to the University Library's theses repository. Submit the completed and signed "Form for the issue of a blocking note due to publishing in a journal" together with the printed statutory copies.

Form for the issue of a blocking note due to publishing in a journal (63 kB, pdf)

Print publication by a publishing house as a new title

You will find details on the number of copies you must submit in the current promotion regulations for your subject if you publish your thesis as a book in a regular publishing house. In all printed copies available through bookstores an explicit statement must be found that the book is a thesis of the LMU in Munich. In addition the copies you submit must contain the so called "Fakultätstitelblatt" (faculty title page).

If you have published your thesis as a new title through a publishing house you will be welcome to re-publish it on the University Library's theses repository ”Electronic Theses of LMU Munich” once the exploitation rights have been clarified.

Faculty pages for thesis of the LMU Munich

How to paste the faculty title page into a publisher edition  (58 kB. pdf)

Reproduction as author-publisher

Some faculties allow fulfilling your obligation to publish your thesis by having your thesis printed and bound in a copyshop. In this case, please consult the promotion regulations applicable to your subject to find out how many copies you must submit to the University Library.

You are also welcome to ensure your thesis is available worldwide by publishing it in parallel on the free University Library's theses repository. top

Habilitationsschriften

Please check the regulations of your faculty if you have to submit your "Habilitationsschrift" at all. If a title page is compulsive you'll find it in the "Habilitationsordnung" of your faculty.

Open Publishing LMU: Publish with a publishing house and in digital form simultaneously

In cooperation with a publishing house, the University Library provides an inexpensive opportunity to publish theses with a publisher and simultaneously electronically: Open Publishing LMU. With Open Publishing LMU, you fulfil your obligation to publish with a printed publication through a professional publisher. Depending on the respective regulations between 2 and 5 books must be turned in to ”Publikationsdienste Dissertationen" (Publication Services Theses).

• Doctoral candidates and post-docs of the LMU publish their theses with the author’s own fundings in the series "Dissertationen der LMU“ or „Habilitationsschriften der LMU“respectively.
• Outstanding doctoral students in the humanities and social sciences can publish their dissertation in the funded series "Open Publishing in the Humanities" (OPH).

The electronic edition will appear on the platform Electronic Theses of the LMU Munich. The simultaneous publication on the platform is mandatory. The series OPH is additionally presented on its own website.

Website Open Publishing in the Humanities

With Open Publishing LMU the authors retain all usage rights, thus enabling them to publish elsewhere at any time.

• Open Publishing LMU for doctoral candidates in the series „Dissertationen der LMU“
• Open Publishing LMU for postdocs in the series „Habilitationsschriften der LMU“

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What a Thesis Paper is and How to Write One

From choosing a topic and conducting research to crafting a strong argument, writing a thesis paper can be a rewarding experience.

It can also be a challenging experience. If you've never written a thesis paper before, you may not know where to start. You may not even be sure exactly what a thesis paper is. But don't worry; the right support and resources can help you navigate this writing process.

What is a Thesis Paper?

A thesis paper is a type of academic essay that you might write as a graduation requirement for certain bachelor's, master's or honors programs. Thesis papers present your own original research or analysis on a specific topic related to your field.

“In some ways, a thesis paper can look a lot like a novella,” said Shana Chartier , director of information literacy at Southern New Hampshire University (SNHU). “It’s too short to be a full-length novel, but with the standard size of 40-60 pages (for a bachelor’s) and 60-100 pages (for a master’s), it is a robust exploration of a topic, explaining one’s understanding of a topic based on personal research.”

Chartier has worked in academia for over 13 years and at SNHU for nearly eight. In her role as an instructor and director, Chartier has helped to guide students through the writing process, like editing and providing resources.

Chartier has written and published academic papers such as "Augmented Reality Gamifies the Library: A Ride Through the Technological Frontier" and "Going Beyond the One-Shot: Spiraling Information Literacy Across Four Years." Both of these academic papers required Chartier to have hands-on experience with the subject matter. Like a thesis paper, they also involved hypothesizing and doing original research to come to a conclusion.

“When writing a thesis paper, the importance of staying organized cannot be overstated,” said Chartier. “Mapping out each step of the way, making firm and soft deadlines... and having other pairs of eyes on your work to ensure academic accuracy and clean editing are crucial to writing a successful paper.”

How Do I Choose a Topic For My Thesis Paper?

What your thesis paper is for will determine some of the specific requirements and steps you might take, but the first step is usually the same: Choosing a topic.

“Choosing a topic can be daunting," said Rochelle Attari , a peer tutor at SNHU. "But if (you) stick with a subject (you're) interested in... choosing a topic is much more manageable.”

Similar to a thesis, Attari recently finished the capstone  for her bachelor’s in psychology . Her bachelor’s concentration is in forensics, and her capstone focused on the topic of using a combined therapy model for inmates who experience substance abuse issues to reduce recidivism.

“The hardest part was deciding what I wanted to focus on,” Attari said. “But once I nailed down my topic, each milestone was more straightforward.”

In her own writing experience, Attari said brainstorming was an important step when choosing her topic. She recommends writing down different ideas on a piece of paper and doing some preliminary research on what’s already been written on your topic.

By doing this exercise, you can narrow or broaden your ideas until you’ve found a topic you’re excited about. " Brainstorming is essential when writing a paper and is not a last-minute activity,” Attari said.

How Do I Structure My Thesis Paper?

Thesis papers tend to have a standard format with common sections as the building blocks.

While the structure Attari describes below will work for many theses, it’s important to double-check with your program to see if there are any specific requirements. Writing a thesis for a Master of Fine Arts, for example, might actually look more like a fiction novel.

According to Attari, a thesis paper is often structured with the following major sections:

Introduction

• Literature review
• Methods, results

Now, let’s take a closer look at what each different section should include.

Your introduction is your opportunity to present the topic of your thesis paper. In this section, you can explain why that topic is important. The introduction is also the place to include your thesis statement, which shows your stance in the paper.

Attari said that writing an introduction can be tricky, especially when you're trying to capture your reader’s attention and state your argument.

“I have found that starting with a statement of truth about a topic that pertains to an issue I am writing about typically does the trick,” Attari said. She demonstrated this advice in an example introduction she wrote for a paper on the effects of daylight in Alaska:

In the continental United States, we can always count on the sun rising and setting around the same time each day, but in Alaska, during certain times of the year, the sun rises and does not set for weeks. Research has shown that the sun provides vitamin D and is an essential part of our health, but little is known about how daylight twenty-four hours a day affects the circadian rhythm and sleep.

In the example Attari wrote, she introduces the topic and informs the reader what the paper will cover. Somewhere in her intro, she said she would also include her thesis statement, which might be:

Twenty-four hours of daylight over an extended period does not affect sleep patterns in humans and is not the cause of daytime fatigue in northern Alaska .

Literature Review

In the literature review, you'll look at what information is already out there about your topic. “This is where scholarly articles  about your topic are essential,” said Attari. “These articles will help you find the gap in research that you have identified and will also support your thesis statement."

Telling your reader what research has already been done will help them see how your research fits into the larger conversation. Most university libraries offer databases of scholarly/peer-reviewed articles that can be helpful in your search.

In the methods section of your thesis paper, you get to explain how you learned what you learned. This might include what experiment you conducted as a part of your independent research.

“For instance,” Attari said, “if you are a psychology major and have identified a gap in research on which therapies are effective for anxiety, your methods section would consist of the number of participants, the type of experiment and any other particulars you would use for that experiment.”

In this section, you'll explain the results of your study. For example, building on the psychology example Attari outlined, you might share self-reported anxiety levels for participants trying different kinds of therapies. To help you communicate your results clearly, you might include data, charts, tables or other visualizations.

The discussion section of your thesis paper is where you will analyze and interpret the results you presented in the previous section. This is where you can discuss what your findings really mean or compare them to the research you found in your literature review.

The discussion section is your chance to show why the data you collected matters and how it fits into bigger conversations in your field.

The conclusion of your thesis paper is your opportunity to sum up your argument and leave your reader thinking about why your research matters.

Attari breaks the conclusion down into simple parts. “You restate the original issue and thesis statement, explain the experiment's results and discuss possible next steps for further research,” she said.

Find Your Program

Resources to help write your thesis paper.

While your thesis paper may be based on your independent research, writing it doesn’t have to be a solitary process. Asking for help and using the resources that are available to you can make the process easier.

If you're writing a thesis paper, some resources Chartier encourages you to use are:

• Citation Handbooks: An online citation guide or handbook can help you ensure your citations are correct. APA , MLA and Chicago styles have all published their own guides.
• Citation Generators: There are many citation generator tools that help you to create citations. Some — like RefWorks — even let you directly import citations from library databases as you research.
• Your Library's Website: Many academic and public libraries allow patrons to access resources like databases or FAQs. Some FAQs at the SNHU library that might be helpful in your thesis writing process include “ How do I read a scholarly article? ” or “ What is a research question and how do I develop one? ”

It can also be helpful to check out what coaching or tutoring options are available through your school. At SNHU, for example, the Academic Support Center offers writing and grammar workshops , and students can access 24/7 tutoring and 1:1 sessions with peer tutors, like Attari.

"Students can even submit their papers and receive written feedback... like revisions and editing suggestions," she said.

If you are writing a thesis paper, there are many resources available to you. It's a long paper, but with the right mindset and support, you can successfully navigate the process.

“Pace yourself,” said Chartier. “This is a marathon, not a sprint. Setting smaller goals to get to the big finish line can make the process seem less daunting, and remember to be proud of yourself and celebrate your accomplishment once you’re done. Writing a thesis is no small task, and it’s important work for the scholarly community.”

A degree can change your life. Choose your program  from 200+ SNHU degrees that can take you where you want to go.

Meg Palmer ’18 is a writer and scholar by trade who loves reading, riding her bike and singing in a barbershop quartet. She earned her bachelor’s degree in English, language and literature at Southern New Hampshire University (SNHU) and her master’s degree in writing, rhetoric and discourse at DePaul University (’20). While attending SNHU, she served as the editor-in-chief of the campus student newspaper, The Penmen Press, where she deepened her passion for writing. Meg is an adjunct professor at Johnson and Wales University, where she teaches first year writing, honors composition, and public speaking. Connect with her on LinkedIn .

Explore more content like this article

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About southern new hampshire university.

SNHU is a nonprofit, accredited university with a mission to make high-quality education more accessible and affordable for everyone.

Founded in 1932, and online since 1995, we’ve helped countless students reach their goals with flexible, career-focused programs . Our 300-acre campus in Manchester, NH is home to over 3,000 students, and we serve over 135,000 students online. Visit our about SNHU  page to learn more about our mission, accreditations, leadership team, national recognitions and awards.

Stellenbosch University Library and Information Service - News from research support services

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• A new face and place for theses/dissertations submissions

“ SUNScholar is open to receive new nominations for the December 2024 graduation period .”

That was the opening line for every graduation period.  This year is no different, except now it has a new name, face and place.  The submission of theses and dissertations for graduation has moved to SUNStudent Academia .

The nomination for students to submit a thesis or dissertation for graduation now takes place on Thesis Management .

Thesis Management sits under the tab for Examinations, yet it has nothing to do with examinations.  For each functionality, Examinations and Thesis Management , it is two totally different, and separate processes and therefore two different outcomes.

During the process of Examinations , the thesis or dissertation has yet to be examined and reviewed.  In Thesis Management only the final revised thesis or dissertation needs to be uploaded.  This is the copy following examination, and after all corrections have been made.  This is also the copy that will be available on SUNScholar.

The User Guide for Thesis Management is available here .

For the most part, the workflow for Thesis management hasn’t changed.

To summarise the process:

• The final revised document must be submitted in PDF format.
• Log onto SUNStudent Academia.
• Click on Examinations , then click Thesis Management .
• The supervisor/promoter or administrative staff nominates the candidate.
• The thesis/dissertation is uploaded by the supervisor/promoter or administrative staff.
• The supervisor/promoter or administrative staff approves the submission.
• The thesis/dissertation will be publicly accessible on SUNScholar following graduation.

Due to the sensitive nature of security and ongoing enhancements to Thesis Management , the upload/submission of the final revised thesis or dissertation, must be done by the supervisor/promoter or administrative staff.

The final date for the submission of theses or dissertations for the December 2024 graduation is 28 November 2024 .

Changes in the process

• The Thesis Management function will remain open throughout the year.
• It is compulsory for all master’s and doctoral students to complete this process for graduation.
• Students will not be uploading any documents; this will be the responsibility of the nominator.
• The process of nomination, submission and approval/rejection will take place on the same screen/programme.
• The manual input of the student number will give a dropdown box of ALL postgraduate students within the faculty, ensure you ‘pick’ the correct student from the dropdown box.
• The manual input of the supervisor/promotor staff number will give a dropdown box of ALL supervisors/promotors within the faculty, ensure you ‘pick’ the correct supervisor/promotor from the dropdown box.
• Incorrect uploading of document(s) cannot be replaced after the submission process, so the process of nomination needs to be cancelled.
• Only a cumulative maximum of 250 MB can be uploaded per student. Exceeding this threshold requires the user to send the document(s) to [email protected].
• Uploaded documents will remain visible to the staff member who did the nomination.
• The discretion and security of uploaded documents remain with the department.
• Thesis management will be ‘wiped’ clean after each graduation period.
• The embargo period only goes up to three years. For extensions or moving from embargo to open access and vice versa, an email must be sent to [email protected]   to manually make the changes.  These changes will not be reflected in Thesis Management.

What remains

The recommendations and look and feel of the thesis document remain the same.  Such as the new SU title page, declaration page(s), abstract(s) and typesetting.  See the library help page, Thesis/Dissertation submission for templates.

Requesting Access to SUNStudent

Access will only be granted to SU staff and with the approval of their line manager.  Any user requesting access must get their line manager’s approval for the request to be processed.

Your access can be provisioned by following these steps:

• Please access the SUNStudent Service Desk here
• The tile marked “user access management” is the section that allows users to complete their user role access request

For enquiries about theses/dissertations submissions, please contact Paulette Talliard or [email protected] .

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