application letter for a job as an administrator

Administrator cover letter examples

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A role as an administrator is rarely dull. So if you’re looking for a varied and fast-paced position, this could be perfect for you.

But before you can get started, you need to land the job. And before you can do that, you need to land the interview.

So, to help you write an impressive application that’s bound to get you noticed, we’ve put together our top tips and some administrator cover letter examples. Check them out below.

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These 3 Administrator cover letter examples will provide you with some good ideas on how to format a cover letter, along with the type of message you should be trying to put across to recruiters .

To further understand exactly how you can write a cover letter that will get you noticed, check out our further guidance.

How to write a Administrator cover letter

Here’s how you can write your own eye-catching cover letter, broken down into simple steps.

Write your cover letter in the body of an email/message

Type the content of your cover letter directly into the email you are sending, or if you are applying via a job board, directly into their messaging system.

The reason for doing this it to ensure that your cover letter gets seen instantly and you can start connecting with the recruiter as soon as they open your message.

If you attach your cover letter as a separate document, the recipient will have to open up the document, which will slow the process down, or make them less likely to even open your cover letter – which could mean your application gets skipped over.

Start with a friendly greeting

To start building rapport with the recruiter or hiring manager right away, lead with a friendly greeting.

Try to strike a balance between professional and personable.

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Stay away from old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies – they can come across as cold and robotic.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try to uncover it via these methods.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you’ve opened up the cover letter with a warm greeting to start building a relationship, it is time to identify which role you want to apply for.

Recruiters are often managing multiple vacancies, so you need to ensure you apply to the correct one.

Be very specific and use a reference number if you can find one.

• I am interested in applying for the position of Administrator with your company.
• I would like to apply for the role of Sales assistant (Ref: 406f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for a junior project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

A good cover letter is short and sharp, getting to the point quickly with just enough information to grab the attention of recruiters.

Ideally your cover letter should be around 4-8 sentences long – anything longer will risk losing the attention of time-strapped recruiters and hiring managers .

Essentially you need to include just enough information to persuade the reader to open up your CV, where the in-depth details will sit.

Sign off professionally

To finish off your cover note, add a professional signature to the bottom, stating your important contact details and information.

This not only provides recruiters with multiple means of contacting you, but it also adds a nice professional appearance to the cover letter, which shows that you know how to conduct yourself in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Aaron Smith Customer service professional 075557437373 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Administrator cover letter

So, what type of information should you write about in your Administrator cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

• Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
• Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
• The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
• Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
• Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

Administrator cover letter templates

Copy and paste these Administrator cover letter templates to get a head start on your own.

Good morning, Alice

Please see attached my CV in application for the Administrator vacancy advertised on Indeed. As a dedicated professional with a demonstrated track record in school administration and leadership, I am excited about the opportunity to contribute my skills and experience to support the growth and success of your esteemed institution.

With 10 years overall experience, and 5 of those in my present role as an Administrator at Newham Sixth Form College, I contributed towards transforming the school into a vibrant and inclusive learning community. By fostering a positive climate and implementing data-driven initiatives, I increased student retention and parent satisfaction by 30%+, slashed expenses by 45% through diligently managing budgets while maintaining high educational resource standards and boosted community engagement by 70%.

I would welcome the opportunity to discuss further how my qualifications align with the needs of St. Michael’s Catholic College. Thank you for your consideration.

Kind regards

Nicky Bullard ¦ 07777777777 ¦ [email protected]

Good morning, Matthew

I am writing to submit my application for the position of Senior Administrator at the University of Manchester. As a passionate and committed individual with 18+ years of experience and a track record of fostering academic excellence, nurturing a positive school culture, and facilitating staff development, I am excited about the opportunity to contribute to the continued success of your institution.

I have gained valuable insights into the complexities of higher education and the importance of creating an environment that supports growth, innovation, and inclusivity. In my current role as an Administrator, I have continuously facilitated positive change and enhanced Durham University’s reputation.

Some notable achievements I would like to mention include contributing to a 43% increase in research funding and academic program offerings, implementing student success initiatives that boosted graduation rates by 28% within 7 years, and creating professional development workshops for faculty which led to the adoption of novel teaching methods and augmented scholar satisfaction by 50%.

With all my experience and an MA in School Administration, I hope that you recognise my enthusiasm and will consider me for the position.

Becky Goldbridge ¦ 07777777777 ¦ [email protected]

Hello Debbie

I am interested applying for the Graduate Administrator position at Bigland Green Primary School. As a recent graduate with a passion for education and a strong commitment to student success, I believe that my academic background and dedication make me an ideal candidate for this role.

I completed my bachelor’s degree in education leadership (Hons) from the University of Cambridge, where I obtained 5 distinctions. Throughout my academic journey, I have consistently demonstrated exceptional academic performance and gained valuable insights into the latest trends and best practices in school management. My coursework has equipped me with a comprehensive understanding of teaching policies and curriculum development, which I am eager to apply in a real-world setting.

During my studies, I served as a member of various societies and collaborated with fellow students and faculty in organising professional development workshops which encouraged continuous learning and growth among aspiring instructors.

I feel that my knowledge fits perfectly with the requirements you are looking for in a candidate, and I am available for an interview at your convenience.

Brian Keane ¦ 07777777777 ¦ [email protected]

Writing a strong attention-grabbing cover letter is a vital step in landing a good Administrator job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

50 Sample Phrases and 3 Examples of Office Administrator Cover Letters

By Status.net Editorial Team on March 12, 2024 — 14 minutes to read

Crafting a strong cover letter is an important step in the job application process: as an office administrator, your cover letter showcases your organizational skills, attention to detail, and your ability to communicate effectively.

Understanding the Role of an Office Administrator

• When you step into the role of an office administrator, you’re taking on a pivotal position in the business environment: your duties include managing office procedures, ensuring a smooth operational flow, and providing support to other team members. Efficiency and organization are your key tools, allowing every department to focus on their tasks with fewer disruptions.
• Your daily tasks could range from scheduling meetings, handling correspondence, to managing databases and filing systems. It’s important for you to showcase that you have a keen eye for detail when updating records or creating reports, because accuracy supports informed decision-making within the company.
• In smaller companies, you might wear many hats, handling basic accounting tasks like invoicing, as well as overseeing inventory and ordering office supplies. You’ll find that your adaptability is tested often, requiring you to switch gears seamlessly between varied tasks.
• Staying up-to-date with office technology and software is not just useful, it’s important. You’ll likely be using a variety of tools for word processing, spreadsheets, and presentations. Your ability to quickly learn and efficiently use these tools is what makes you an asset to the team.

Crafting a Personalized Greeting

When you’re writing a cover letter for an office administrator position, starting with a personalized greeting sets a friendly and professional tone right from the start. Rather than going with the generic “To Whom It May Concern,” taking the extra step to find out the name of the hiring manager or the person in charge can make a significant impact. If the job posting doesn’t include this information, a quick phone call to the company or a scan of their official website might yield the results you need.

Personalizing your greeting helps you to connect with the person who will be reading your letter. It shows you’ve put in the effort to address them directly, which can help your cover letter stand out. Also, make sure your cover letter reflects the culture of the company you’re applying to; a more creative industry might appreciate a less formal greeting, while traditional corporate environments often expect a formal approach.

Highlighting Relevant Experience and Skills

When applying for an office administrator position, your cover letter should clearly demonstrate your relevant experience and skills, so this section gives you a rundown on how to showcase your administrative expertise and how to highlight your communication abilities effectively.

Demonstrating Communication Abilities

Your ability to communicate effectively is key to managing an office environment. You can emphasize your interpersonal and written communication skills by using phrases such as:

• Drafted and edited company newsletters that reached 200+ employees.
• Liaised between departments to facilitate project deadlines.
• Delivered presentations to staff and stakeholders that clarified complex processes.
• Negotiated with vendors to procure cost-effective office solutions.
• Responded to a high volume of daily emails with professional and timely correspondences.
• Authored comprehensive training manuals for new office software.
• Mediated staff disputes, ensuring a harmonious workplace environment.
• Conducted weekly team meetings to disseminate information and gather feedback.
• Composed detailed reports for executive review.
• Cultivated positive relationships with clients, enhancing company reputation.

Showcasing Administrative Expertise

Your administrative expertise is the bedrock of your value as an office administrator. You’ll want to detail your experience with specific examples that signal your competency.

• Managed a team of five office personnel, ensuring efficient task allocation and workflow.
• Implemented a new scheduling system that reduced missed appointments by 20%.
• Oversaw office supply inventory, reducing costs by negotiating with suppliers.
• Maintained confidential records with zero breaches over a two-year period.
• Streamlined office filing system, improving document retrieval times.
• Processed payroll for a staff of thirty, ensuring 100% accuracy.
• Coordinated logistics for corporate events and meetings.
• Administered company-wide communications through intranet updates and email blasts.
• Handled customer inquiries and complaints, achieving a 95% satisfaction rate.
• Assisted with onboarding new employees, from orientation to training.

Showcasing Transferable Skills for Someone With No Direct Experience

To highlight your administrative skills in a cover letter without prior experience, you can focus on transferable skills such as time management, problem-solving, and customer service that you’ve developed in other roles or volunteer work.

• 1. “During my time as a [previous role], I honed my time management skills by balancing multiple priorities, which I am confident will serve me well in an administrative capacity.”
• 2. “My experience as a [volunteer position] required me to solve problems quickly and efficiently, a skill I look forward to applying in an office administration role.”
• 3. “While working in [industry/field], I developed strong customer service skills that I believe are essential for ensuring smooth office operations and client satisfaction.”
• 4. “I have consistently demonstrated my ability to organize and coordinate events and projects, skills that are directly applicable to the responsibilities of an office administrator.”
• 5. “Through my academic projects, I have cultivated excellent written and verbal communication abilities, which are vital for managing the day-to-day administrative tasks effectively.”
• 6. “As a team leader in [group/organization], I learned to facilitate collaboration and support among team members, which is crucial for maintaining an efficient administrative environment.”
• 7. “My proficiency with various software programs, including [specific programs], was developed through [specific experience], preparing me to manage administrative tasks with ease.”
• 8. “In my previous role as a [role], I was praised for my attention to detail—a skill that ensures accuracy and quality in administrative work.”
• 9. “Having been responsible for maintaining records and documentation in my [previous experience], I am well-equipped to handle similar administrative responsibilities.”
• 10. “My ability to adapt to new challenges was tested and proven during my time as a [role], making me well-suited for the dynamic nature of office administration.”

Explaining Your Passion for the Office Administrator Position

When expressing your passion for the role of an Office Administrator in a cover letter, it’s important to genuinely reflect your enthusiasm for the work involved: you can emphasize your organizational skills and your ability to manage office operations efficiently, which often goes unnoticed yet remains at the heart of a well-functioning office.

Discussing your previous experiences, highlight tasks or projects that you particularly enjoyed. Maybe you thrive on creating streamlined filing systems, or you take pride in coordinating successful meetings and events. Your passion could stem from a satisfaction in ensuring that everything is organized and that colleagues have what they need to succeed.

You could also tie your passion to the potential contribution to the company’s success. Perhaps you’re excited by the thought of bringing your innovative ideas to the team, or you’re keen on using your proactive problem-solving skills to tackle challenges that an office environment faces.

• I thrive when organizing complex projects.
• Streamlining processes excites me.
• Managing a dynamic office environment is rewarding.
• Ensuring smooth operations is what I love to do.
• I’m delighted by the impact of an efficient workspace.
• Coordinating events brings me joy.
• I’m passionate about supporting team success.
• I find satisfaction in perfecting office systems.
• Creating a positive office culture is very fulfilling for me.
• I am energized by the pace of office work.
• Mastering new office technology motivates me.
• I love fostering an environment where everyone can excel.
• I get a thrill from staying on top of everything.
• I enjoy the challenge of meeting tight deadlines.
• My passion is in facilitating smooth communication.
• I am excited about developing and implementing new processes.
• Providing administrative support has always been a highlight of my career.
• Enhancing office productivity is something I take pride in.
• I am eager to contribute to a team-oriented workplace.
• Solving the day-to-day puzzles of office management makes every day enjoyable for me.

Proactive Closing Statements

In your cover letter’s closing statements, you can demonstrate enthusiasm for the position and proactively indicate your plans for follow-up. This can set you apart from other candidates by showing your initiative and keen interest in the role.

To craft a persuasive closing section:

• Express your gratitude for the opportunity to apply and for the reader’s consideration.
• State your eagerness to discuss how your skills and experience align with the company’s needs.
• Mention that you will follow up within a specific time frame, usually a week or two, confirming your proactive approach.
• Reiterate your value proposition by summarizing how you can contribute to the team.
• Politely invite the hiring manager to reach out to you for further discussion.
• Thank you for considering my application. I look forward to the possibility of discussing this exciting opportunity with you.
• I’m excited about the prospect of bringing my expertise in office administration to your esteemed company and am keen to explore how I can make a substantial impact.
• I intend to follow up with you by [date] to ensure you received my application and to discuss how I can contribute to your team’s success.
• Should you require any further information, please do not hesitate to contact me. I am readily available for an interview at your earliest convenience.
• I am eager to offer more insight into how my skill set aligns with the goals of your company during a personal interview.
• Please find my contact information at the top of this letter, and feel free to reach out at a time that suits you best.
• I’m very interested to learn more about this role and share how my background in office coordination can support your team’s objectives.
• Anticipating the opportunity to further discuss my candidacy, I will reach out next week to confirm you’ve received my application and to inquire about potential next steps.
• I’m looking forward to the opportunity to speak with you in more detail about how I can contribute to the ongoing success of your office.
• My enthusiasm for the role is matched by my commitment to excellence, and I hope to demonstrate this in a future conversation with you.

Examples of Office Administrator Cover Letters

In this chapter, we will explore three tailored examples of cover letters for office administrator positions that cater to different career stages: someone with no direct experience, the career changer bringing a wealth of transferable skills, and the seasoned professional with a track record of administrative excellence.

Example of Office Administrator Cover Letter: No Experience

Dear [Employer’s Name],

I am writing to express my strong interest in the Office Administrator position listed on [where you found the job posting]. With a Bachelor’s degree in Business Administration and a proven commitment to excellence, I am excited about the opportunity to contribute to [Company Name] as an integral part of your administrative team.

During my academic career, I honed my organizational and analytical skills, which I believe are fundamental to the role of an office administrator. Although I am new to the workforce, my time as a volunteer coordinator for [Volunteer Organization] allowed me to develop a solid foundation in managing schedules, coordinating events, and maintaining meticulous records.

I am eager to apply my knowledge and enthusiasm to a dynamic workplace like [Company Name]. I am confident that my proactive approach and ability to quickly adapt to new challenges will make me a valuable asset to your team. I am particularly impressed by [something specific about the company or its culture], and I am enthusiastic about the prospect of contributing to such a forward-thinking environment.

I would be grateful for the opportunity to discuss how my education and experiences align with the needs of your company. Please find my resume attached for your consideration. Thank you for your time, and I look forward to the possibility of discussing this exciting opportunity with you.

Warm regards,

[Your Name]

Tips for Crafting the Office Administrator Letter for Someone With No Experience

Introduction : Express your enthusiasm for the role and mention the job listing. Highlight your strong organizational skills and attention to detail.

Body : Discuss your educational background, such as a degree in business administration. Even without direct experience, leverage any volunteer work or internships that demonstrate your ability to manage tasks and assist in an office environment.

Closing : Show eagerness to learn and contribute to the team, and request an interview to discuss how you can support the company’s needs.

Example of Office Administrator Cover Letter: Career Changer

As a seasoned professional seeking to bring my extensive background in [previous industry] to the administrative field, I am excited to apply for the Office Administrator position at [Company Name]. My career thus far has been driven by a passion for efficiency and exceptional service, qualities I am eager to apply in a new context.

My previous role as a [Previous Job Title] involved significant project management, team coordination, and customer relations—skills that are directly transferable to the responsibilities of an office administrator. The decision to shift my career path stems from a desire to focus on the organizational aspects of business operations, which I have always excelled at and enjoyed.

In my previous position, I successfully [mention a relevant achievement or project], demonstrating my ability to adapt and thrive in various situations. I am confident that this experience, combined with my dedication to fostering a collaborative and productive work environment, will allow me to make a meaningful contribution to [Company Name].

I am enthusiastic about the opportunity to bring my unique skills and fresh perspective to your esteemed team. I would welcome the chance to further discuss how my career journey and the skills I have acquired along the way can benefit [Company Name]. Please find my resume attached for your review.

Thank you for considering my application. I look forward to the possibility of contributing to [Company Name] and to the chance to discuss my application in more detail.

Tips for Crafting the Office Administrator Letter for Career Changers

Introduction : Acknowledge your transition and your keen interest in contributing to administrative success. You can emphasize transferable skills like project management or customer service from your previous career.

Body : Tell the story of why you’re changing paths and how your previous experiences have equipped you with a unique perspective and diverse skills relevant to an office administrator’s role.

Closing : Mention your excitement about bringing a fresh viewpoint to the team and a desire to discuss how your background can translate into success for the organization.

Example of Office Administrator Cover Letter: Experienced Professional

With over [number of years] years of experience as an Office Administrator, I am excited about the opportunity to apply for the position at [Company Name]. My background has provided me with the multifaceted skill set and hands-on understanding necessary to affect positive outcomes in a fast-paced administrative environment.

In my current role at [Current Employer], I have successfully managed a team of administrative professionals and implemented a new document management system that resulted in a 30% increase in operational efficiency. My approach combines a keen eye for detail with a commitment to maintaining streamlined processes, ensuring that office operations support business objectives effectively.

I am particularly drawn to the opportunity at [Company Name] because of your commitment to [something you admire about the company or its culture]. I am confident that my proactive approach and my ability to foresee and address challenges will allow me to contribute effectively to your team and help achieve [Company Name]’s goals.

I am looking forward to the possibility of discussing how my extensive experience and proven track record of successful office administration can benefit your company. Enclosed is my resume, which provides further detail about my qualifications. Thank you for your consideration, and I hope to speak with you soon to explore this exciting opportunity.

Best regards,

Tips for Crafting the Office Administrator Letter for Experienced Professionals

Introduction : Briefly present your current role, years of experience, and interest in the new opportunity. Your familiarity with the responsibilities of an office administrator should be clear.

Body : Give specific examples of achievements in past roles, like improving office systems or successfully leading an administrative team. (Quantify these accomplishments when possible.)

Closing : Assert your readiness to bring your proven track record to a new environment and how it aligns with the company’s goals, asking for the chance to discuss further in an interview.

Frequently Asked Questions

What are the key elements to include in a cover letter for an office administrator role.

Your cover letter should clearly demonstrate your organizational skills, attention to detail, and communication prowess. Mention your proficiency in office software, experience in scheduling, or any relevant project management experience.

What should I emphasize in an application letter for an administrative officer with experience?

You can highlight your past achievements, showing how you’ve successfully managed office procedures or improved administrative tasks. Try to use metrics and clear examples when possible, like reducing supply costs by a certain percentage or handling a number of projects simultaneously.

How do I write a compelling personal statement in my office administrator cover letter?

You can share a brief story or example that illustrates your dedication, resourcefulness, or ability to thrive under pressure. (Connect your personal qualities to the needs of the potential employer to demonstrate how they align.)

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Administrator Cover Letter Example for 2024 (Skills & Templates)

Create a standout administrator cover letter with our online platform. browse professional templates for all levels and specialties. land your dream role today.

Are you looking for a way to stand out in the competitive job market as an administrator? Our Administrator Cover Letter Guide can show you how to craft a professional and impactful cover letter that will help you get noticed and land the job you want. Learn how to highlight your skills, experiences, and qualifications to convince potential employers to consider you for the job.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• What a cover letter template is, and why you should use it.

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Administrator Cover Letter Sample

Dear [Hiring Manager],

I am writing to apply for the Administrator position at [Company Name], as advertised on [Job Board]. With 5+ years of experience in administrative roles, I am confident that I am the perfect candidate for this role.

In my current role as an Administrator, I manage a wide range of administrative tasks, including managing office supplies, filing, data entry, and coordinating travel arrangements for staff. I am also responsible for providing support to senior management and other departments, such as Human Resources and Finance. During my time in this role, I have developed strong organisational and communication skills.

I have a proven ability to handle multiple tasks and meet deadlines. I am meticulous in my approach to work and take great pride in ensuring that all tasks are completed efficiently and to a high standard. I am also highly computer literate, with experience of using a range of software applications, including Microsoft Word, Excel, and Outlook.

I am confident that I have the skills and experience needed to excel in the role of Administrator at [Company Name]. I am a hardworking and reliable individual, with a positive attitude and a commitment to providing excellent customer service. I am also highly adaptable and can quickly adjust to changing priorities.

I have attached my CV for your review and I look forward to discussing my application further at an interview.

Thank you for your time and consideration.

Sincerely, [Your Name]

Why Do you Need a Administrator Cover Letter?

• A cover letter for an administrator position provides an opportunity to explain why you are a strong candidate for the job.
• It is an effective way to demonstrate your interpersonal skills and professional demeanor, as well as your understanding of the job role and how you can contribute to the company.
• A well-written cover letter will make you stand out from the competition and help you secure an interview.
• It is also a useful tool for outlining your experience, qualifications and key skills, and how they can benefit the company.
• It can also show the employer why you are the best person for the job, and why you are the perfect fit for their organisation.
• A professional and tailored cover letter will give you the best chance of being selected for the job, so it is important to take the time to craft one that will reflect your personality and unique qualifications.

A Few Important Rules To Keep In Mind

• Start with a polite salutation, such as “Dear [Name].”
• Explain why you’re writing and how you heard about the job.
• Highlight a few relevant skills and experiences that make you a good fit for the job.
• Include a few sentences to explain why you’d like to work for the employer specifically.
• Conclude by expressing your interest in further discussing the job and thanking the reader for their time.
• Proofread your letter carefully for grammar, spelling, and punctuation.
• Include your contact information at the end of the letter.

What's The Best Structure For Administrator Cover Letters?

After creating an impressive Administrator resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Administrator cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Administrator Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

As an experienced and highly organized Administrator, I am adept at managing multiple tasks and projects simultaneously. I have a track record of success in streamlining processes, improving efficiency, and providing excellent customer service. My ability to work well with people of different backgrounds and knowledge bases has enabled me to develop strong relationships with clients, colleagues, and vendors.

I excel in providing administrative support in an efficient and timely manner, while helping to ensure accuracy and compliance with internal and external standards and protocols. I also have a firm grasp of various software programs, including Microsoft Office, SQL, and QuickBooks. In addition, I can easily adapt to new systems and processes.

Most recently, I have been employed as an Administrator for [Company Name], where I have been responsible for the following tasks:

• Managing documents: creating, filing, organizing, and archiving both physical and digital records.
• Creating reports: analyzing data, drafting reports, and presenting results to management.
• Conducting research: gathering data and information to assist in decision-making and problem-solving.
• Providing technical assistance: troubleshooting computer hardware and software issues and resolving any technical difficulties.
• Developing and maintaining relationships: interacting with vendors, clients, and colleagues in a professional and courteous manner.

I am confident that my skills and experience make me an ideal candidate for the Administrator role at [Company Name], and I am eager to discuss the position with you further. I look forward to hearing from you and thank you for your time and consideration. Sincerely, [Your Name]

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing an Administrator Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Not using a professional tone
• Including irrelevant information
• Not proofreading the cover letter
• Using a generic cover letter
• Failing to address the company's needs
• Not customizing the cover letter to the job posting
• Not including contact information
• Using too much industry jargon
• Using too many clichés
• Not making the cover letter unique

Key Takeaways For an Administrator Cover Letter

• Highlight your experience in systems administration, network engineering, and computer support.
• Demonstrate your problem-solving skills and your ability to work independently.
• Mention any certifications or qualifications that are relevant to the role.
• Showcase your excellent communication and interpersonal skills.
• Provide evidence of your ability to manage multiple tasks and prioritize work.
• Explain how your past experiences make you an ideal candidate for the position.

Professional Administrator Cover Letter Examples for 2025

Your administrator cover letter must quickly grab the attention of the hiring manager. Highlight your proficiency in managing office functions efficiently. Demonstrate your capacity to communicate effectively in written and verbal form. Show that you can be the organizational backbone of their team.

Written by The Enhancv Team

Cover Letter Guide

Administrator Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Administrator Cover Letter

Key Takeaways

You've found the perfect administrator job and you're ready to apply, only to realize you need a standout cover letter to go with your resume. It's tempting to repeat your resume, but your cover letter is the place to share your most impressive professional accomplishment in a compelling story. Remember to stay formal, dodge clichés, and keep it concise—no more than one page. Let's dive in and learn how to craft a cover letter that opens doors.

• Some inspiration from other professionals' job-winning cover letters;
• The best structure and format for your administrator cover letter;
• Insights on how to write about your best achievement to stand out;
• A creative twist on your administrator cover letter intro.

Upload your administrator resume to Enhancv's AI, which will quickly scan and prepare a job-winning cover letter for you.

If the administrator isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• System Administrator resume guide and example
• Ccna Network Engineer cover letter example
• Web Developer cover letter example
• Computer Science cover letter example
• Information Security Engineer cover letter example
• Python Programmer cover letter example
• IT Security Manager cover letter example
• Computer Engineer cover letter example
• Cnc Programmer cover letter example
• Entry Level System Administrator cover letter example
• Network Engineer cover letter example

Administrator cover letter example

JASMINE BELL

Kansas City, KS

+1-(234)-555-1234

[email protected]

• Highlighting relevant work experience, such as the oversight of a new inventory management system, illustrates the candidate's capability to manage complex projects and improve operational efficiencies, which is crucial for a system administrator role.
• Emphasizing cost-saving initiatives, like the $100,000 annual savings at Best Buy, showcases the candidate's ability to add value to the company through strategic tech solutions — an appealing trait for companies looking to optimize their technological investments.
• Including specific technical skills and certifications such as "Cisco Certified System Administrator," and familiarity with various network protocols like VoIP, EIGRP, OSPF, BGP, and RIP, underlines the technical competence required for a specialized role like system administration.
• Expressing eagerness to contribute to a team that values innovation and efficiency aligns the candidate's personal professional philosophy with the company's culture, suggesting a good fit.

Structuring and formatting your administrator cover letter

Here's what the structure of your administrator cover letter should include:

• Header (with your name, the position you're applying for, and the date);
• Salutation (or greeting);
• Introductory paragraph (or your opening statement);
• Body paragraph (or further proof of your experience);
• Closing paragraph (with a call to action);
• Signature (that is optional).

Use the same font for your administrator resume and cover letter - modern fonts like Lato and Rubik would help you stand out.

Your administrator cover letter should be single-spaced and have a one-inch margins - this format is automatically set up in our cover letter templates and our cover letter builder .

When submitting your cover letter, always ensure it's in PDF, as this format keeps the information intact (and the quality of your document stays the same).

On one final note - the Applicant Tracker System (ATS or the software that is sometimes used to initially assess your application) won't read your administrator cover letter.

The top sections on a administrator cover letter

Header: This section should include the applicant's name, address, phone number, email, and the date, as it provides the recruiter with essential contact information and presents a professional appearance.

Opening Greeting: A properly addressed greeting to the hiring manager or recruiter establishes a personal connection and demonstrates that the applicant has done their research on the company.

Introduction: In this section, the applicant should succinctly state the position they are applying for and give a compelling reason or brief personal anecdote that illustrates their interest and suitability for the administrative role.

Body: Within the body, the candidate should highlight their relevant administrative skills, experience, and achievements that match the job requirements, showing why they are an ideal fit for the position and how they can contribute to the organization.

Closing and Call to Action: The closing should express gratitude for considering the application, reiterate the applicant's enthusiasm for the role, and include a polite call to action, such as stating their availability for an interview or expressing eagerness to discuss their qualifications further.

Key qualities recruiters search for in a candidate’s cover letter

• Organizational Skills : Crucial for managing daily administrative tasks, coordinating schedules, and ensuring the office operates smoothly.
• Attention to Detail : Paramount for maintaining accurate records, handling correspondence, and ensuring that all administrative processes are carried out flawlessly.
• Communication Skills : Essential for interacting with employees, management, and external stakeholders. It includes both verbal and written skills for effective information exchange and rapport building.
• Problem-Solving Abilities : Necessary for addressing and resolving unexpected issues that may arise in office operations or administration.
• Technical Proficiency : Important for managing electronic filing systems, database management, and proficiency in office software like Microsoft Office Suite, which is integral for day-to-day administrative tasks.
• Time Management : A key trait for prioritizing tasks, meeting deadlines, and managing multiple projects simultaneously without sacrificing quality.

How to address hiring managers in your administrator cover letter greeting

Goodbye, "Dear Sir/Madam" or "To whom it may concern!"

The salutation of your administrator cover letter is how you kick off your professional communication with the hiring managers.

And you want it to start off a bit more personalized and tailored, to catch the recruiters' attention.

Take the time to find out who's recruiting for the role (via LinkedIn or the company page).

If you have previously chatted or emailed the hiring managers, address them on a first or last name basis.

The alternative is a "Dear HR team" or "Dear Hiring Manger", but remember that a "Dear Ms. Simmons" or "Dear Simon," could get you farther ahead than an impersonal greeting.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Specific Title] Committee,
• Dear [Company Name] Team,
• Dear Mr./Ms. [Last Name],
• Dear [Department] Department,
• Dear [First Name Last Name] Selection Panel,

First introductions in your administrator cover letter

Within your administrator cover letter introduction , genuinely state what you like about the organization.

Research the latest company projects, honorary awards, company updates, etc.

Write up to two sentences to let recruiters know what impresses you about the company,

This would help you to set a good tone for the rest of the communication.

What comes next: your administrator cover letter middle paragraphs

In the next three to six paragraphs (or the body of your administrator cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your administrator cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Final words: writing your administrator cover letter closing paragraph

The final paragraph of your administrator cover letter allows you that one final chance to make a great first impression .

Instead of going straight to the "sincerely yours" ending, you can back up your skills with a promise of:

• how you see yourself growing into the role;
• the unique skills you'd bring to the organization.

Whatever you choose, always be specific (and remember to uphold your promise, once you land the role).

If this option doesn't seem that appealing to you, close off your administrator cover letter with a follow-up request.

You could even provide your availability for interviews so that the recruiters would be able to easily arrange your first meeting.

Which story should you tell in your administrator cover letter when you have zero experience

Candidates, lacking professional experience in the field - this one is for you.

Your administrator cover letter is an exercise of integrity, honesty, and, above all, spinning a positive narrative around your strengths.

And what better way to capture recruiters' attention than with your most job-relevant achievement (this could be from your internship or volunteering experience)?

Make sure to back up your success with transferrable skills that are relevant to the job (e.g. how your year, studying abroad, has taught you to be more motivated and handle multicultural environments).

Another safe card you can bet on is your career dream: in the body of your administrator cover letter, go into the details of how your ambitions would help make the company you're applying for better.

Key takeaways

Summarizing the most important aspects in writing your administrator cover letter, remember to:

• Create a personalized administrator cover letter for each role you apply for, that includes the recruiter's name in the salutation;
• Format your administrator cover letter with single-spacing, one-inch margins, and a modern, yet ATS-friendly font;
• Always start off your administrator cover letter with two sentences that reflect what is most important about your application;
• Your administrator cover letter body should feature your biggest accomplishments and the job-relevant skills it has taught you;
• Instead of opting for the "Sincerely yours" ending, close your administrator cover letter with a nod to the future with what you aim to achieve in this potential role.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

8 Example Situational Interview Questions And Their Answers

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Administration Cover Letter Samples & Examples That Worked in 2024

Ready to "write" your way to the top? Our ultimate guide to crafting an administrative assistant cover letter will set you on the path to success. Packed with expert tips, practical examples, inspiring samples, and top-notch templates, our guide has everything you need to make your cover letter shine.

Dive in and discover how to create a compelling cover letter that showcases your skills and lands you that dream job!

Keep reading to find out all about:

• Reviewing authentic administrative assistant cover letter samples 
• Deciding how to format your administrative assistant cover letter
• Crafting informative administrative assistant cover letter header 
• Making your administrative assistant cover letter headline pop
• Personalizing the greeting of your administrative assistant cover letter
• Hooking the reader with your administrative assistant cover letter introduction
• Flashing out your administrative assistant skills and accomplishments
• Weaving powerful action verbs into your administrative assistant cover letter
• Impressing with your administrative assistant cover letter closing statement 
• Dodging the most common cover letter mistakes
• Pairing your administrative assistant cover letter with a matching resume
• Average salary and job outlook for administrative assistants
• Accessing useful resources for job-seeking administrative assistants 

Still looking for a job? These 100+ resources will tell you everything you need to get hired fast.

Healthcare administrator cover letter sample

Why does this cover letter example work?

• Detailed relevant experience: The applicant does an excellent job of showcasing relevant experience early on. Mentioning over a decade of experience in healthcare and listing specific areas like Skilled Nursing, Long-Term Care, and Memory Care helps the hiring manager quickly see that the candidate has a strong background suited to the job. 
• Use of quantifiable data: Another thing this cover letter does well is including quantifiable metrics to showcase the candidate’s impact. Mentioning that they manage a "multi-million-pound operation" and lead a team of 27 staff members helps give hiring managers a sense of the scale and responsibility of their current role. 

What could be improved?

• More focus on the company needs: While the cover letter speaks volumes about the applicant's current role and experience, it doesn’t focus enough on how those skills translate to the new position. The letter could benefit from tying those experiences more directly to the specific requirements of the Healthcare Administrator role at John Smith Health Center. This would show the hiring manager exactly how the candidate plans to contribute to their organization.
• Stronger conclusion: The closing is polite but a little too passive. While the applicant thanks the reader and expresses interest, they don’t include a strong call to action. Adding something like, “I am excited to explore how my background can benefit your team and would love the chance to discuss this in an interview,” would make it more compelling.

HR administrative assistant cover letter example

• Confident yet personable tone: The tone throughout this cover letter is confident but also warm and approachable. This is perfect for an HR role, where interpersonal skills and a welcoming attitude are key. For instance, the candidate’s statement, “I am very much a 'people' person and enjoy facilitating a positive work environment,” strikes a nice balance between professionalism and personality. 
• Relating their background to the role: Mentioning their work at SHRM and relevant internships, along with their Bachelor’s degree in Human Resource Management, provides a credible proof of the applicant’s qualifications and knowledge. 
• Quantifying achievements: For example, rather than simply stating they’ve supported internal recruitment processes, the applicant could highlight a particular project or achievement, such as "helped reduce time-to-hire by 20%" or "assisted in recruiting over 50 candidates in one quarter." Quantifiable achievements like these would give the hiring manager a clearer sense of the applicant’s impact.
• Personalized greeting: While there's nothing fundamentally wrong with the greeting, "Dear Head of Talent," a little more personalization would make the cover letter even more memorable. Plus, addressing the reader by name helps create more personal connection between the hiring personnel and the applicant.

Administrative intern cover letter example

• Shows capability despite intern status: The cover letter effectively communicates that, despite being an intern, this applicant has developed a range of relevant skills. By mentioning their previous internship experience, ongoing studies, and involvement in extracurricular activities, the candidate presents themselves as well-prepared for a full-time role. This impression is further reinforced by their recognition as Intern of the Month.
• Easy-to-read layout: The cover letter’s clean and organized layout makes it easy to read. With everything laid out neatly and in a logical order, it helps the hiring manager quickly spot the key details about the candidate’s skills and experiences without any fuss.
• Attention-grabbing headline: The headline “Application for the position of Administrative Intern” gets the job done but lacks a bit of something to make it catchy. A more exciting headline that highlights a key strength or standout achievement could grab the hiring manager’s attention better. For example, something like “Business Student with Top Intern Experience Ready to Excel in Administrative Role” could do the trick.

1. Format your administrative assistant cover letter the right way

The first steps to writing your administrative assistant cover letter, or any cover letter for that matter, lead to formatting . 

But the kind of formatting we have in mind isn't just about making your cover letter look pretty — although that helps. Proper formatting is about making your letter readable , professional , and easy for a hiring manager to skim .

So, how can you make sure that your cover letter has an effective format? 

• Keep it clean and simple: This isn’t the time for fancy fonts, colors, or graphics. You want your letter to look professional and easy to read, so stick to simple fonts like Arial, Calibri, or Times New Roman. Keep the font size between 10 and 12 points, so it’s neither too small nor too big.
• Align everything to the left: You might be tempted to center your text or experiment with different alignments, but left alignment is your best friend here. It's easier to read and gives your cover letter a neat, organized appearance. 
• Keep paragraphs brief and focused: Short paragraphs are the way to go. You don’t want to overwhelm the reader with a big block of text — it’s tiring to read, and they might just skim over it. Brief paragraphs make your cover letter feel digestible and keep the reader engaged. 
• Stick to a conventional structure: There’s no need to reinvent the wheel here. Follow the tried-and-true cover letter structure that employers expect: a header, an introduction, 2-4 body paragraphs, and a conclusion. It works for a reason!
• Use whitespace to your advantage: It might not seem like much, but leaving enough space around your text makes your cover letter seem more approachable and easier to read. Don’t try to cram too much onto the page — let your words breathe! 
• Don't be afraid to use bullet points: If you have key skills or accomplishments you want to highlight quickly, bullet points are a great tool. They help break up the text and make it easy for the reader to spot important information. Just keep it to a few bullet points — around three to five. 
• Keep your margins in check: No one wants to read a letter that’s crammed from edge to edge with text. Keep your margins at a comfortable 1 inch on all sides. This ensures your letter has enough breathing room and doesn’t feel cluttered. 
• One page’s all you've got: A concise, one-page cover letter shows that you can get to the point. Plus, it forces you to highlight what truly makes you stand out, which can make a stronger impact than a long, drawn-out letter.

If you tend to suffer from analysis paralysis, don't worry — formatting doesn’t have to be stressful at all! Professionally designed cover letter templates can handle most of the heavy lifting for you. It's a simple way to ensure your cover letter looks polished and professional without spending too much time on the little details. 

Create your cover letter fast with artificial intelligence.

2. crafting an informative administrative assistant cover letter header .

Speaking of little details that make a big difference, the next component we're going to talk about is the cover letter header . 

The cover letter header consists of a few lines of text and usually sits at the very top of the document. However, in some more creative cover letter designs, the header can be positioned off to the side for a unique look.

Regardless of its placement, the purpose of a cover letter header remains the same — to clearly display the contact information for both you and the recipient of your job application .

Here's what definitely shouldn't be missing from your header:

1. Your contact information

• Phone number
• Email address
• Link to your LinkedIn profile (if applicable) 

2. The recipient’s details

• Their full name
• Company name
• Company address

Now, we’ll take a look at two contrasting examples of cover letter headers:

Bad example of an administrative assistant cover letter header

Christi Jones, j456-7890 | [email protected] 

Hiring Manager

Why doesn't this example work? The main problem with this header is its incompleteness. First off, just listing a phone number as “456-7890” is incorrect — you’ve got to include the area code so they can actually reach you. Then there’s the email — it might be fun, but it’s not exactly professional. Save those personal email handles for friends. Additionally, this example also lacks the company's contact info. 

Good example of an administrative assistant cover letter header

Christi Jones, Senior Administrative Assistant (123) 456-7890 | [email protected] | linkedin.com/in/christi-jones

Lewis Pratt, Hiring Manager Plants & Friends 858 Monstera Street,  City, State, ZIP

What makes this example so much better? Unlike the previous example, this header does everything it should be doing. The contact details are complete and professional — phone number with area code, a polished email address, and even a LinkedIn profile for extra credibility. Plus, including the hiring manager's name and the company's full address not only personalizes the letter but also demonstrates that you’ve done your research.

The header plays a unique role within your cover letter — it’s the only feature that can tell the recruiters how to reach you. That’s why you want to pay extra attention while writing it. Just imagine a hiring manager finds your cover letter compelling and wants to invite you for an interview, only to discover that the contact number you’ve provided isn’t working. 

3. Make your administrative assistant cover letter headline pop

Every document of importance needs its own headline , and your cover letter is not an exception. 

A cover letter headline consists of a single sentence located between the header and the greeting. Essentially, a great headline should accomplish two things: let the hiring manager know what you're all about at first glance, and do so in an intriguing way.

What makes a headline successful? 

• It showcases your value: Your headline should spotlight why you're the perfect fit for the specific administrative assistant role. Do you have extensive experience managing schedules? Or maybe your knack for streamlining processes sets you apart from other candidates?
• It’s brief and impactful: A great headline is short and sweet, just one punchy sentence and that's it! It should get your main selling point across quickly. 
• It's tailored to the job: Make sure your headline aligns with the specific job you're applying for. If the job description highlights particular skills or traits, reflect those in your headline to show you’re a perfect match.
• It avoids clichés: Skip overused phrases like “Teamplayer” or “Organizational Guru.” Always aim for a headline that’s fresh and memorable. 

Bad example of an administrative assistant cover letter headline

Hardworking Administrative Assistant Seeking a Position

Why does this example fall flat? “Hardworking Administrative Assistant” is a generic label that doesn’t reveal anything special about you or what you bring to the table. Similarly, adding “Seeking a Position” just makes it sound like a generic job application. It lacks any personal touch or specific detail that could grab the hiring manager’s attention.

Good example of an administrative assistant cover letter headline

Administrative Assistant with 5 Years of Experience Streamlining Office Operations and Improving Efficiency by 30%

What makes this example so much better? This headline hits the mark because it combines specific achievements with key skills. It’s brief and punchy, immediately conveying your value and relevance to the role. Plus, it avoids clichés and makes you stand out with a concrete example of your success.

Remember, hiring managers are wading through hundreds of cover letters every day, so a catchy, impactful headline can make a world of difference. By including a headline that stands out, you dramatically boost your chances of catching their eye and making them pay attention to your application. 

4. Personalize the greeting of your administrative assistant cover letter

After reading a catchy headline, the next thing hiring managers should see is a personalized salutation . Who wouldn't like to be greeted by a friendly voice after spending so much time going through job applications?

Addressing your cover letter to a specific person makes it more impactful and personal. It also shows that you care enough about the job to find out who is likely to read your application.

Speaking of which, finding the hiring manager’s name can sometimes feel like detective work, but it’s worth the effort. You can start your search here: 

• The job posting
• The employer’s website ("About Us" or "Team" pages)
• Contact the employer 

If successful, you can address your administrative assistant cover letter like so: 

Examples of personalized greetings include

• Dear Mr. Pratt,
• Dear Mr. Lewis Pratt, 
• Dear Hiring Manager Mr. Pratt,

Sometimes, no matter how much digging you do, you just can’t find the hiring manager’s name anywhere. In that case, it’s okay to use a more general greeting that still maintains a high level of professionalism:

General, yet professional, greeting examples

• Dear Hiring Manager,
• Dear [Department] Team,
• Dear [Company Name] Recruitment Team,

Keep in mind that an overly generic greeting, like “To Whom It May Concern,” can make your letter feel like a cookie-cutter application. Hiring managers may skim over it without a second thought, assuming you’re sending the same cover letter to every company. Personalization instantly sets you apart and shows you’re genuinely interested in their job opportunity.

Find out your resume score!

5. Hook the reader with your administrative assistant cover letter introduction

You’ve grabbed the hiring manager's attention with a catchy headline and a personalized greeting, now you need to pique their interest and hook them with your introduction . 

The opening sentences of your cover letter are your "elevator pitch"— a quick, compelling snapshot of what you bring to the table. You want to start strong, show enthusiasm for the role and confidence in your abilities without sounding too rehearsed or stiff.

For inspiration, you can make an effective introduction by combining some (or all) of these elements: 

• Brief overview of your work history
• Your most significant accomplishment
• Rundown of your professional goals
• Any significant qualifications 
• Display of your enthusiasm for the job (and company)
• Impactful referral (if possible)

PRO TIP: If you're switching careers , it’s important to address this and explain your reasons for the switch in the introductory paragraph. The hiring manager will notice the change as soon as they review your resume, so take the matter into your own hands and frame the change in a positive light. 

Consider these two contrasting examples and see which one works better:

Bad example of an administrative assistant cover letter introduction

I am writing to apply for the Administrative Assistant position at your company. I have experience in office tasks and believe I am qualified for the role. I am a hard worker and work well with others. I am confident that I can contribute to your team.

What makes this intro so ineffective? This introduction is way too vague, generic, and tells the hiring manager almost nothing specific about the candidate. Phrases like "I have experience in office tasks" and "I am a hard worker" are so broad they could apply to just about anyone. Plus, it doesn’t show any real connection to the company or the role. 

Good example of an administrative assistant cover letter introduction

With 6+ years of experience supporting executives and optimizing office workflows, I’ve mastered the art of keeping an office running like a well-oiled machine. At my previous position, I reduced scheduling conflicts by 30% through a more efficient calendar management system and streamlined our filing process, saving the team an average of 10 hours a week. I have developed a knack for anticipating needs before they arise. That’s why I’m excited about the opportunity to join your team and help your office function at its best.

What makes this introduction so good? This example is engaging, specific, and shows real results. Quantifying achievements like reducing scheduling conflicts by 30% and saving 10 hours a week immediately highlights the candidate’s impact in previous roles. This introduction feels personal and genuine. The hiring manager can immediately see how they’ll add value to their team, making them want to keep reading.

Tip for fresh graduates

If you already have years of experience and professional accomplishments under your belt, you’ve got plenty of concrete examples to highlight your skills and achievements. But for fresh graduates , this part can feel tricky.

The good news is, you still have plenty to talk about that can make a great first impression. Here’s how to make the most of your introduction in a no experience cover letter :

• Show your enthusiasm and commitment to learning. 
• Write about any relevant projects or internships you've partaken in. 
• Mention the skills you've picked up during your studies/internship/apprenticeship. 

For example, your introduction can look something like this: 

Cover letter opening example for fresh graduates

As a recent graduate with a degree in Business Administration and hands-on experience from my internship at MIXX Company, I am excited about the opportunity to contribute to your team. During my internship, I coordinated schedules for a team of 10, improved our document filing system, and became the go-to person for handling incoming inquiries. I am confident my energy and willingness to learn will allow me to hit the ground running.

What makes this example so impactful? Even without years of professional experience, this example manages to show confidence, enthusiasm, and relevant skills. It highlights specific accomplishments from the intern's experience, which are valuable in an administrative role. Overall, this introduction is personal, polished, and positions the candidate as someone with potential to grow into the role.

Experienced or not, crafting an impactful cover letter introduction is all about showcasing your enthusiasm and what makes you a great fit for the job. Whether you’re highlighting years of professional experience or drawing from projects and internships, the key is to make it personal, engaging, and tailored to the role .

6. Flash out your administrative assistant skills and accomplishments

Now that you've convinced the hiring manager to keep reading your cover letter , it's time to go all out on presenting your best skills and most illustrious achievements . 

To keep the momentum going, the 2-4 body paragraphs of your cover letter should answer the most obvious questions hiring managers have when judging a candidate’s fitness for the job:

• How will you add value to the team or company?
• Can you demonstrate your relevant skills through specific accomplishments? 
• What makes you stand out from the competition? 
• What's your motivation for working for this particular employer? 

However, presenting your skills isn't about frantically throwing everything you’ve ever picked up onto the page. Instead, you want to pick the skills that are the most relevant and suited for the job you’re applying for. 

So, how do you figure that out?  

You have to understand the employer's needs and cater to them. Take a close look at the job posting you're responding to. What skills do they keep mentioning? For example, if they’re looking for someone who’s detail-oriented and great at multitasking, those are the skills you want to prioritize. 

In short, you always need to tailor your cover letter to show you’ve got exactly what they’re looking for!

Best hard skills for your administrative assistant cover letter 

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Schedule and Event Management (coordinating appointments and meetings)
• Data Entry and Database Management (working with large amounts of data)
• Office Equipment and Technology Handling (copiers, printers, scanners)
• Document Filing and Organization Systems (creating filing systems)
• Basic Accounting and Bookkeeping (expense reports, budgets, invoices)
• CRM Software and Office Tools (Slack, Asana, or Trello)
• Project Management ( plan, execute, and oversee small office projects)

While hard skills like these are essential for getting the job done, your soft skills are just as important! As an administrative assistant, you’re not just a behind-the-scenes organizer — you’re often the key support for the entire team. In other words, you'll be dealing with people, and working with them requires strong interpersonal skills .

Best soft skills for your administrative assistant cover letter 

• Communication (interacting with colleagues, clients, and vendors professionally)
• Organization (keep things in order, prioritize tasks)
• Time Management (maintaining deadlines)
• Attention to Detail (precision in managing to avoid errors and maintain accuracy)
• Problem-Solving (quick thinking and creativity in finding solutions)
• Adaptability (handling last-minute changes or unexpected tasks)
• Multitasking (managing several responsibilities simultaneously)
• Collaboration (working well with others to support team goals)

However, just listing skills isn’t enough. The best way to prove what you can do is to put your skills into real-life context . Share examples of situations where you had to use those skills, explain what challenges you faced, how you tackled them, and, most importantly, what results you achieved. Ideally, your results should be supported by quantifiable data . 

Presenting your achievements in an administrative assistant cover letter

• When I resolved a recurring scheduling issue by implementing a new booking system, I eliminated double bookings and saved the team 10 hours per week.
• By entering and verifying over 500 data entries monthly with 99.9% accuracy, I significantly reduced errors and improved reporting reliability.
• Handling an average of 50 customer inquiries daily, I resolved 95% of issues on the first contact, leading to a 20% increase in client satisfaction ratings.
• When I tracked and reconciled office expenses amounting to $10,000 monthly, I identified cost-saving opportunities that reduced our expenditures by 15%.
• In leading a project to upgrade office software, I coordinated with IT and vendors, completing the upgrade two weeks ahead of schedule and increasing productivity by 25%.

Tips for fresh graduates

If you’re a fresh graduate , you might not have a long list of accomplishments yet, and that’s okay. Instead, you can focus on how you’ve grown and what you’ve learned so far. Highlight any progress you’ve made during your:

• Apprenticeship
• School projects
• Volunteering work

Here's an example of what your skills can look like in a cover letter : 

Accomplishments in an administrative assistant cover letter for fresh graduates

• During my senior project, I led a team of 5 in developing a marketing plan, which was completed two weeks ahead of schedule and resulted in a 15% increase in our client’s social media engagement.
• As an intern, I conducted market research and compiled reports on industry trends, providing actionable insights that contributed to a 10% improvement in our marketing strategy.
• While working as a volunteer at a community center,, I entered and analyzed data for customer feedback surveys, achieving a 98% accuracy rate and helping the team identify key areas for improvement.
• In my coursework, I became proficient in using Microsoft Excel to create detailed financial models, which I presented in class projects, leading to a 10% improvement in data analysis accuracy for my team.

Remember that the key is to focus on what’s most relevant to the job you’re applying for. It’s not about listing every skill you’ve ever picked up but about highlighting the ones that will make the biggest impact in the role.

7. Weave powerful action verbs into your administrative assistant cover letter

Did you know that apart from presenting your skills and accomplishments, you can also show what role you played in achieving them? That’s where action verbs come in. 

These words highlight your active involvement in reaching your goals. Action verbs help to show that you didn't just sit back and let things happen — you took the initiative, were proactive, and drove success. Every employer wants someone who can contribute and make a difference, not just someone who stumbles into results by accident. 

For example: Instead of saying you "used computer software to enter data," say you " implemented a new data entry system using Excel, which improved data accuracy by 15% and reduced processing time by 20%." 

List of powerful action verbs for an administrative assistant cover letter

• Coordinated
• Streamlined
• Implemented
• Facilitated
• Prioritized

Now, here’s another reason action verbs are essential — they help get your cover letter through the Applicant Tracking System (ATS) . ATS software scans applications for keywords , and many of these action verbs are exactly what the system is looking for. We can say that action verbs don’t just make your cover letter more compelling; they can also be the key to getting noticed in the first place.

When enriching your administrative assistant cover letter with action verbs, remember to show variety. Don’t just rely on the same few verbs. Mix it up to keep your letter dynamic and engaging. The more you can diversify your language, the more you’ll show the full range of what you’re capable of.

8. Impress with your administrative assistant cover letter closing statement 

Once you’ve made your case in the body paragraphs, all that’s left to do is wrap your cover letter up with a strong closing statement . 

This part might seem deceptively simple, but it’s just as crucial to get right as everything else. Because the truth is, your conclusion is your last chance to leave a lasting impression.

So, even if you’re running low on steam, give your closing lines the energy they deserve — after all, this could be the moment that lands you the interview. This is what a good closing should contain: 

• Thank the reader for their time and consideration
• Reiterate your key strengths
• Showcase your enthusiasm for the job
• Include a call to action (your availability for further discussions)
• Let them know how they can reach you
• Sign off professionally

Bad example of an administrative assistant cover letter conclusion

Thank you for taking the time to read my cover letter. I believe I could be a good fit for your company. I’ve attached my resume for your review.

Much love, Jonesy

Why is this a bad closing statement? Unfortunately, this conclusion is vague and uninspiring. Saying “I believe I could be a good fit” doesn’t convey confidence or excitement, and there’s no mention of what comes next — no call to action or suggestion of an interview. Plus, the overly casual sign-off feels way too informal for a cover letter. 

Good example of an administrative assistant cover letter conclusion

Thank you for taking the time to review my cover letter. With my proven track record in managing schedules and streamlining office operations, I believe I could contribute to the success of your team. I am thrilled about the possibility of bringing my skills to Plants & Friends and would love to explore how my background aligns with what you’re looking for. 

I’m available at your convenience for a chat or interview and can be reached at (123) 456-7890 or via email at [email protected]. Looking forward to the possibility of working together!

Best regards, Christi Jones

Why is this better? This conclusion works really well because it’s both polite and engaging. It thanks the reader for their time, reiterates key strengths in a way that’s tailored to the job, and shows genuine enthusiasm for the position. The call to action is clear and provides multiple ways to get in touch. Plus, the professional sign-off and touch of personality make it feel both approachable and respectful.

To sum it up, finishing strong is just as crucial as starting with a bang! If you kick off your cover letter with energy and enthusiasm, make sure to carry that momentum all the way through to the end. A compelling conclusion wraps everything up nicely and leaves a lasting impression . 

9. Dodge the most common mistakes in your administrative assistant cover letter 

We’ve all experienced that sinking feeling — you send off what you believe is the perfect cover letter, only to notice a glaring mistake moments later. Whether it's a typo or addressing the wrong company, it’s definitely a frustrating moment. Unfortunately, once you've hit "send," there’s no going back. 

These errors, though seemingly small, can leave a negative impression on hiring managers. Here's a quick checklist of the most common mistakes to watch out for when crafting your cover letter:

• The one-size-fits-all syndrome: A common mistake is using the same cover letter for every application. While it might save time, hiring managers can quickly spot a generic letter. Instead, customize each cover letter to the specific role and company. 
• Making it all about you: While your cover letter is meant to highlight your qualifications, it shouldn’t be a self-centered pitch. Rather than focusing solely on what you want (like the job or benefits), emphasize how your skills and experience will benefit them . 
• Repeating your resume: Your cover letter should complement your resume, not just rehash it. Use the cover letter to provide context for your experiences, explain how you developed certain skills, and give examples that show your qualifications in action.
• One page is all you've got: Hiring managers don’t have time to read lengthy documents, so stick to one page. Make every word count — get to the point quickly, emphasize your key strengths, and leave the hiring manager wanting to know more.
• Ignoring the importance of formatting: A cover letter that’s poorly formatted or hard to read can easily get overlooked. Keep your layout clean and professional: use consistent fonts, align everything to the left, and break up large blocks of text with clear paragraphs. 
• Forgetting to follow instructions: If the job posting includes specific instructions for applying, such as including a particular subject line or addressing certain qualifications, make sure you follow them to the letter. 
• Failing to tailor your tone: Your cover letter should reflect the company’s culture and the tone they use in their communication. If the company seems formal, keep your tone professional. If it's a startup, you can afford to be a bit more conversational. 

Mistakes like these can have a larger impact than you might think. A cover letter with errors can signal carelessness or a lack of attention to detail — two essential qualities for an administrative assistant. If hiring managers notice these issues, they might question your ability to handle tasks accurately in a real-world office environment.

10. Pair your administrative assistant cover letter with a matching resume

Sending your cover letter without a resume is like showing up to a meeting with only half the information — it just doesn’t work. Only when you submit both can you say your job application is truly complete. 

While your cover letter tells the story behind your experience, your resume backs it up with the facts. A key difference is that a resume is more concise, while a cover letter allows for a more narrative approach. 

Of course, your cover letter and resume should match — not only in what they say but also in how they look. When your documents are aligned both visually and content-wise, it shows you’ve put thought into your application.

How to achieve visual consistency in both documents? 

• Stick with the same font style and size: Using the same font and size in both your cover letter and resume creates a cohesive, streamlined look. It shows you’ve paid attention to the details and makes your application more polished and well put-together.
• Match up the headers: Having the same header on both documents ties everything together nicely. Don't forget to include your name, contact details, and a link to your LinkedIn profile or personal website (if you have one).
• Make margins and spacing uniform: Also, keep the margins and spacing consistent across both documents. This helps maintain a balanced, organized look.
• Keep your color scheme in sync: If you’ve used color for headings or borders in your cover letter, carry that over to your resume too. It’s a simple way to visually link the two documents and make them feel like a matching set.

Matching your cover letter to your resume visually can be a bit of a juggling act. If you're struggling to get everything lined up perfectly, professionally designed resume templates can be a real lifesaver. They also come with matching cover letter templates, so you get a polished, consistent look without having to sweat the details.

Use artificial intelligence to create your resume — FAST!

11. average salary and job outlook for administrative assistants.

Naturally, if you're considering whether or not to enter this profession, you’ll want to know about salary and job prospects. Understanding what to expect financially and how the job market is evolving can help you decide if becoming an administrative assistant is the right path for you.

As of 2023, the U.S. Bureau of Labor Statistics (BLS) estimates that the average salary for secretaries and administrative assistants reaches up to $ 46,010 per year in the United States. Of course, your actual salary can vary based on factors such as:

• Geographical location
• Years of experience
• Advanced certification
• Union membership

This profession also offers additional benefits beyond salary, such as healthcare, retirement plans, paid time off, and sometimes even professional development opportunities. The availability of these benefits can vary depending on the employer, but they are common perks in full-time roles, especially in larger organizations or companies. 

While it's true that the administrative assistant occupations are projected to experience some decline, this also opens doors for those who adapt and grow with the industry. To illustrate this, approximately 316,000 job openings are expected to become available each year over the next decade. 

What’s key to remember is that this profession can still offer valuable opportunities and skills that are transferable to many other fields. As an administrative assistant, you develop expertise in managing projects, communicating effectively, and solving problems — all crucial in today’s job market. 

So, taking all this into consideration, we can say that this profession still offers plenty in terms of personal growth, skill development, and career possibilities. It’s the perfect role for people who love staying organized, helping others, and keeping everything running smoothly behind the scenes.

12. Valuable job search resources for administrative assistants 

Congratulations, now you know all the essentials to writing a job-winning administrative assistant cover letter! But this alone won't make the process of finding the perfect administrative assistant position a walk in the park. For this reason, we've put together a list of valuable resources that will make your job hunt much easier:

• Industry-specific job boards: Websites like AdminCrossing , AdministrativeJobs.com , or iHireAdmin specialize in aggregating job postings for professionals looking to secure a job in administration. 
• General job boards: However, platforms like Indeed , Glassdoor , SimplyHired , or Jooble , which have a much broader focus, are also excellent sources of relevant job postings. 
• Professional associations: Official websites of organizations such as the Association of Administrative Professionals (IAAP), the Institute of Administrative Management (IAM), or the Association of Administrative Professionals (AAP) will surely provide you access to job listings, further education, the latest industry news, or networking events.
• Staffing agencies: The job market is full of agencies that specialize in matching their members with job opportunities that suit their skill set and career goals. You can have a look at agencies like: Robert Half , Kelly Services , or Insight Global .
• LinkedIn : Ideal for setting up and sharing your work profile, LinkedIn can do so much more. For example, you can get in touch directly with HR specialists working for companies you're interested in; or join specific groups to maximize LinkedIn’s networking opportunities. 
• Continuous learning: To boost your employment potential, you can enroll in certifications such as the Certified Administrative Professional (CAP) and Microsoft Office Specialist (MOS), Or you can browse through websites like Coursera , LinkedIn Learning , or edX to find courses fit for your goals. 

Remember, crafting a standout cover letter is your golden ticket to grabbing a recruiter's attention and making a memorable first impression. It showcases your skills, personality, and dedication, setting you apart from the competition. So, invest the time and effort into creating a cover letter that truly reflects your best self.

Administration Cover Letter FAQ

How can i convey enthusiasm without sounding insincere.

You can show genuine interest by, for example, mentioning what specifically excites you about the company or the role. Try to use positive and energetic language, but avoid clichés and exaggeration. Remember, authenticity resonates more with hiring managers than over-the-top expressions of enthusiasm. So, the best thing you can do is be honest.

How do I address employment gaps in my administrative assistant cover letter?

Firstly, don't try to hide it! You're bound to be asked about this in a job interview anyways! So, in your cover letter, briefly explain any employment gaps in a positive light. Focus on what you learned or how you stayed productive during that time. Whether it was through volunteering, freelancing, or continuing education, make sure you show the employer how these experiences have prepared you for the role.

Should I include my salary expectations in the cover letter?

Talking about your salary expectations when you've not been asked to is a huge taboo in the hiring world! You can mention your salary expectations in your cover letter only if the job posting specifically requests it. And if you must include this information, do so towards the end of your cover letter, providing a range based on your research of industry standards.Otherwise, save the money talk for the job interview .

How long should my administrative assistant cover letter be?

The purpose of a good cover letter is to present yourself as the best candidate for the job in a concise and straightforward manner. Always aim for a cover letter that's concise yet informative, typically one page in length. This usually translates to about 3-4 body paragraphs framed by an introductory and closing paragraph.

Can I use the same cover letter for multiple job applications?

While it may be tempting to use a generic cover letter for multiple job applications to save time, this approach is generally not effective. Employers can easily spot a form letter, which can make you appear less interested and invested in the specific role and company. That's why customizing your cover letter for each job application is non-negotiable!

Julia Mlcuchova

Julia is an experienced career writer at Kickresume, who brings you expert tips on how to score big in the job market. From helping people improve their English to gain admission to their dream university, to guiding them on how to advance professionally, it would seem that her own career is on a steadfast trajectory. Julia holds a degree in Anglophone studies from Metropolitan University in Prague, where she also resides. Apart from creative writing and languages, she takes a keen interest in literature and theatre.

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All administration cover letter examples

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