deed of assignment aviva

Deed of Assignment: Everything You Need to Know

A deed of assignment refers to a legal document that records the transfer of ownership of a real estate property from one party to another. 3 min read updated on January 01, 2024

Updated October 8,2020:

A deed of assignment refers to a legal document that records the transfer of ownership of a real estate property from one party to another. It states that a specific piece of property will belong to the assignee and no longer belong to the assignor starting from a specified date. In order to be valid, a deed of assignment must contain certain types of information and meet a number of requirements.

What Is an Assignment?

An assignment is similar to an outright transfer, but it is slightly different. It takes place when one of two parties who have entered into a contract decides to transfer all of his or her rights and obligations to a third party and completely remove himself or herself from the contract.

Also called the assignee, the third party effectively replaces the former contracting party and consequently assumes all of his or her rights and obligations. Unless it is stated in the original contract, both parties to the initial contract are typically required to express approval of an assignment before it can occur. When you sell a piece of property, you are making an assignment of it to the buyer through the paperwork you sign at closing.

What Is a Deed of Assignment?

A deed of assignment refers to a legal document that facilitates the legal transfer of ownership of real estate property. It is an important document that must be securely stored at all times, especially in the case of real estate.

In general, this document can be described as a document that is drafted and signed to promise or guarantee the transfer of ownership of a real estate property on a specified date. In other words, it serves as the evidence of the transfer of ownership of the property, with the stipulation that there is a certain timeframe in which actual ownership will begin.

The deed of assignment is the main document between the seller and buyer that proves ownership in favor of the seller. The party who is transferring his or her rights to the property is known as the “assignor,” while the party who is receiving the rights is called the “assignee.”

A deed of assignment is required in many different situations, the most common of which is the transfer of ownership of a property. For example, a developer of a new house has to sign a deed of assignment with a buyer, stating that the house will belong to him or her on a certain date. Nevertheless, the buyer may want to sell the house to someone else in the future, which will also require the signing of a deed of assignment.

This document is necessary because it serves as a temporary title deed in the event that the actual title deed for the house has not been issued. For every piece of property that will be sold before the issuance of a title deed, a deed of assignment will be required.

Requirements for a Deed of Assignment

In order to be legally enforceable, an absolute sale deed must provide a clear description of the property being transferred, such as its address or other information that distinguishes it from other properties. In addition, it must clearly identify the buyer and seller and state the date when the transfer will become legally effective, the purchase price, and other relevant information.

In today's real estate transactions, contracting parties usually use an ancillary real estate sale contract in an attempt to cram all the required information into a deed. Nonetheless, the information found in the contract must be referenced by the deed.

Information to Include in a Deed of Assignment

Names of parties to the agreement
Addresses of the parties and how they are binding on the parties' successors, friends, and other people who represent them in any capacity
History of the property being transferred, from the time it was first acquired to the time it is about to be sold
Agreed price of the property
Size and description of the property
Promises or covenants the parties will undertake to execute the deed
Signatures of the parties
Section for the Governors Consent or Commissioner of Oaths to sign and verify the agreement

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Deed of Assignment (for Intellectual Property)

In the realm of intellectual property, a Deed of Assignment is a formal legal document used to transfer all rights, title, and interest in intellectual property from the assignor (original owner) to the assignee (new owner). This is crucial for the correct transfer of patents, copyrights, trademarks, and other IP rights. The deed typically requires specific legal formalities, sometimes notarization, to ensure it is legally enforceable.

To be legally effective a deed of assignment must contain:

Title of the Document : It should clearly be labeled as a "Deed of Assignment" to identify the nature of the document.
Date : The date on which the deed is executed should be clearly mentioned.
Parties Involved : Full names and addresses of both the assignor (the party transferring the rights) and the assignee (the party receiving the rights). This identifies the parties to the agreement.
Recitals : This section provides the background of the transaction. It typically includes details about the ownership of the assignor and the intention behind the assignment.
Definition and Interpretation : Any terms used within the deed that have specific meanings should be clearly defined in this section.
Description of the Property or Rights : A detailed description of the property or rights being assigned. For intellectual property, this would include details like patent numbers, trademark registrations , or descriptions of the copyrighted material.
Terms of Assignment : This should include the extent of the rights being transferred, any conditions or limitations on the assignment, and any obligations the assignor or assignee must fulfill as part of the agreement.
Warranties and Representations : The assignor typically makes certain warranties regarding their ownership of the property and the absence of encumbrances or third-party claims against it.
Governing Law : The deed should specify which jurisdiction's laws govern the interpretation and enforcement of the agreement.
Execution and Witnesses : The deed must be signed by both parties, and depending on jurisdictional requirements, it may also need to be witnessed and possibly notarized.
Schedules or Annexures : If there are detailed lists or descriptions (like a list of patent numbers or property descriptions), these are often attached as schedules to the main body of the deed.

Letter of Assignment (for Trademarks and Patents)

This is a less formal document compared to the Deed of Assignment and is often used to record the assignment of rights or licensing of intellectual property on a temporary or limited basis. While it can outline the terms of the assignment, it may not be sufficient for the full transfer of legal title of IP rights. It's more commonly used in situations like assigning the rights to use a copyrighted work or a trademark license.

For example, company X allows company Y to use their trademark for specific products in a specific country for a specific period.

At the same time, company X can use a Letter of Assignment to transfer a trademark to someone. In this case, it will be similar to the Deed of Assignment.

Intellectual Property Sales Agreement

An IP Sales Agreement is a detailed contract that stipulates the terms and conditions of the sale of intellectual property. It covers aspects such as the specific rights being sold, payment terms, warranties regarding the ownership and validity of the IP, and any limitations or conditions on the use of the IP. This document is essential in transactions involving the sale of IP assets.

However, clients usually prefer to keep this document confidential and prepare special deeds of assignment or letter of assignment for different countries.

IP Transfer Declaration

In the context of intellectual property, a Declaration is often used to assert ownership or the originality of an IP asset. For example, inventors may use declarations in patent applications to declare their invention is original, or authors may use it to assert copyright ownership. It's a formal statement, sometimes required by IP offices or courts.

When assigning a trademark, the Declaration can be a valid document to function as a proof of the transfer. For example, a director of company X declares that the company had sold its Intellectual Property to company Y.

Merger Document

When companies or entities with significant IP assets merge, an IP Merger Document is used. This document outlines how the intellectual property owned by the merging entities will be combined or managed. It includes details about the transfer, integration, or handling of patents, copyrights, trademarks, and any other intellectual property affected by the merger.

In all these cases, the precise drafting of documents is critical to ensure that IP rights are adequately protected and transferred. Legal advice is often necessary to navigate the complexities of intellectual property laws.

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Assignment under JCT: a costly lesson for beneficiaries

In the recent judgment of Aviva Investors Ground Rent Group GP Limited and Aviva Investors Ground Rent Holdco Limited v Shepherd Construction Limited [2021] EWHC 1921 (TCC), the TCC has taught a costly lesson to the beneficiary of a purported assignment who was seeking to pursue a claim against a contractor under a JCT building contract.

The crux of the case depended on the interpretation of an assignment provision in the contract that permitted the Employer to assign the right to bring proceedings in its name to a subsequent owner of the property. Despite the clause first featuring in the JCT standard form in 1987, there had been little commentary on it prior to this case.

Background to the claim

A developer called Camstead Limited employed Shepherd Construction Limited to demolish an existing building and construct new self-contained student apartments in Cambridge pursuant to an amended JCT Design and Build Contract 2005 Edition.

After completion of the works, the freehold interest in the property was conveyed twice, first to an investor called RMB and then to Aviva.

Following the tragic Grenfell Tower fire in 2017 and subsequent government guidance relating to fire risk assessments, Aviva investigated and identified various fire safety defects at the Property. Aviva issued proceedings against Shepherd in September 2020 and relied on a deed of assignment between Aviva and Camstead that purported to assign to Aviva the full benefit of the JCT contract and the right to bring proceedings. The deed of assignment was executed at or around the same time as the issue of the court proceedings in which Aviva advanced claims for damages of over £4 million, being the alleged cost of the necessary remedial works.

The court applications and assignment provisions

The judgment deals with two interim applications, the first from Aviva to join Camstead as a Claimant and the other from Shepherd to strike out Aviva's claim.

It was Shepherd's case that there was no valid assignment and so no basis to join Camstead. This argument turned on the proper interpretation of two clauses under the JCT contract, namely:

Clause 7.1.1 (amended from the standard form): " The Employer shall be entitled upon giving the Contractor 14 days' written notice of its intention to do so, to assign the benefit of this contract by absolute assignment to any person (save any to whom the Contractor makes reasonable objection in writing before the expiry of the said period of 14 days) and in this contract the term "Employer" shall be construed accordingly. "
Clause 7.2 (unamended from the standard form): " Where clause 7.2 is stated in the Contract Particulars to apply then in the event of transfer by the Employer of his freehold or leasehold interest in or of a grant by the Employer of a leasehold interest in the whole of the premises comprising the Works or (if the Contract Particulars so state) any Section, the Employer may at any time after practical completion of the works or of the relevant Section grant or assign to any such transferee or lessee the right to bring proceedings in the name of the Employer (whether by arbitration or litigation whichever applies under this Contract) to enforce any of the terms of this Contract made for the benefit of the Employer… "

The TCC noted that whilst clause 7.1.1 required Camstead to give notice of the assignment and in effect to seek Shepherd's consent, that restriction was limited in practice because Shepherd could only raise a reasonable objection once that notice was given. However, on the facts of the case, Aviva accepted that there had been no assignment under clause 7.1.1 because no notice of the purported assignment had been given to Shepherd. In the words of the TCC, Aviva had therefore 'pinned its colours to the mast' by relying on a purported assignment under clause 7.2 instead.

In response, Shepherd submitted that clause 7.2:

only permitted assignment to the first assignee (i.e. not Aviva who was the second owner of the Property); and/or
only allowed proceedings to be commenced in the name of Camstead as the original Employer under the JCT contract.

The TCC (Mrs Justice Jefford) agreed with Shepherd's arguments.

First, the TCC found that clause 7.2 is expressly concerned with a transfer by the Employer of a freehold or leasehold interest and there was " no wording that would encompass a subsequent transfer by [the first] transferee to another ". A distinction was therefore drawn between (a) the initial transfer of the freehold interest of the Property from Camstead to RMB and (b) any subsequent transfer of the freehold interest. Accordingly, the purported assignment from Camstead to Aviva, as the second owner of the Property, could not take effect under clause 7.2. The TCC went on to say that, even if clause 7.2 could be interpreted as applying to subsequent owners as well as the first transferee, it would nevertheless make commercial sense for it to be construed in a limited way. This is because, if clause 7.2 permitted Camstead to assign to any subsequent owner without consent, it would render clause 7.1.1 largely superfluous.

Secondly, the TCC found that " all that can be assigned [under clause 7.2]… is the right to bring proceedings in the name of the Employer " (emphasis added). Thus, the claim should have been brought in the name of Camstead, and Aviva could not advance a claim for its own losses. The TCC came to this conclusion because that is what the clause says and, if clause 7.2 permitted Camstead to assign to a subsequent freehold owner the right to bring proceedings and claim that subsequent owner's losses, it would have the effect of permitting an assignment of the benefit of the JCT contract without notice or consent, which would again render clause 7.1.1 pointless.

In light of those findings, the TCC accepted Shepherd's application to strike out Aviva's claim and denied Aviva's application to join Camstead to the proceedings.

Practical lessons

The TCC's primary finding that clause 7.2 only permits an assignment to the first assignee, and not any subsequent assignees, limits its application significantly. Had Aviva had the benefit of a valid assignment under clause 7.1.1 (i.e. with notice), it would not have needed to rely on clause 7.2 and that would have ultimately saved its claim from being struck out. This case is therefore a salutary reminder to ensure that you comply strictly with the assignment clause, or else risk having no recourse should things go wrong.

The other decision from the TCC that clause 7.2 only permits the assignment of the right to bring proceedings in the name of the Employer is perhaps unsurprising given the clause's clear and unambiguous wording. However, it does call into question what purpose the clause has if the assignee cannot rely on an assignment under clause 7.2 to bring a claim for its own losses. The TCC's response to this is that such an assignment gives the assignee the right to enforce the obligations of the Contractor after practical completion, such as the obligations to make good defects or to pay liquidated damages for delay. Further, although not addressed in the judgment, it is possible in limited circumstances for an Employer to recover losses sustained by a new building owner. However, the claims that a new owner can bring pursuant to a clause 7.2 assignment are not as far-reaching as might have been expected. It follows that the new owner would be well advised to seek an assignment under a provision like clause 7.1.1 instead.

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United Kingdom
Construction
Stephenson Harwood LLP

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Mortgages, Mortgage Protection

Mortgage protection policy - Notice of Assignment and Deed of Assignment

Thread starter Protocol
Start date 17 Nov 2018

Registered User

17 Nov 2018

Scenario: couple buying a house, MPP approved from Aviva via broker. Broker waiting on date to start policy, sol advised 23-Nov, closing date is Tue 4-Dec. Broker will receive the advised starting date this Monday. Ulster Bank issued Loan Offer, and included in pack are two documents: Notice of Assignment Deed of Assignment The mortgage official in the bank is looking for these docs. Sol advised as follows: Submit the Deed of Assignment to the bank branch Submit the Notice of Assignment to the MPP insurer, then insurer replies with acknowledgement, then give that to bank branch. I will seek advice from the broker on Monday, but I am also asking for any advice here, does everything seem correct? Can't have any delays, as closing date on Tue 4-Dec. Thanks.

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STEPHENSON HARWOOD

06 Aug 2021

Assignment under JCT: a costly lesson for beneficiaries

Background to the claim

After completion of the works, the freehold interest in the property was conveyed twice, first to an investor called RMB and then to Aviva.

The court applications and assignment provisions

The judgment deals with two interim applications, the first from Aviva to join Camstead as a Claimant and the other from Shepherd to strike out Aviva's claim.

It was Shepherd's case that there was no valid assignment and so no basis to join Camstead. This argument turned on the proper interpretation of two clauses under the JCT contract, namely:

Clause 7.1.1 (amended from the standard form): " The Employer shall be entitled upon giving the Contractor 14 days' written notice of its intention to do so, to assign the benefit of this contract by absolute assignment to any person (save any to whom the Contractor makes reasonable objection in writing before the expiry of the said period of 14 days) and in this contract the term "Employer" shall be construed accordingly. "
Clause 7.2 (unamended from the standard form): " Where clause 7.2 is stated in the Contract Particulars to apply then in the event of transfer by the Employer of his freehold or leasehold interest in or of a grant by the Employer of a leasehold interest in the whole of the premises comprising the Works or (if the Contract Particulars so state) any Section, the Employer may at any time after practical completion of the works or of the relevant Section grant or assign to any such transferee or lessee the right to bring proceedings in the name of the Employer (whether by arbitration or litigation whichever applies under this Contract) to enforce any of the terms of this Contract made for the benefit of the Employer… "

In response, Shepherd submitted that clause 7.2:

only permitted assignment to the first assignee (i.e. not Aviva who was the second owner of the Property); and/or
only allowed proceedings to be commenced in the name of Camstead as the original Employer under the JCT contract.

The TCC (Mrs Justice Jefford) agreed with Shepherd's arguments.

In light of those findings, the TCC accepted Shepherd's application to strike out Aviva's claim and denied Aviva's application to join Camstead to the proceedings.

Practical lessons

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Deed of Assignment: A Guide to Completing and Witnessing the

Pinellas County Clerk of the Circuit Court and Comptroller

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The Clerk of the Circuit Court and Comptroller is the County Recorder, responsible for recording all recordable documents into the Official Records of Pinellas County, Florida. Additional services include issuing Marriage Licenses, Performing Marriage Ceremonies, and Serving as an Official Passport Application Acceptance Agent for the U.S. Department of State.

RECORDABLE DOCUMENTS (INSTRUMENTS):

The Clerk is authorized to record only those instruments which are expressly entitled to recordation under Florida Statutes, including:

Recording Fees Recordable Instruments List
Civil Recordable Instruments List
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Recording Services Customers Please Note:

Pursuant to Florida Statute 28.29, County recorders are directed to record only final judgments and orders of dismissal arising from court cases. The Clerk no longer automatically records non-final orders in any court case. Failure to record an order or judgment does not affect its validity or its ability to bind the parties to the case. Should you wish to record an order that is not an order of dismissal, you may do so by presenting the order for recordation and paying the appropriate recording fee.
As a reminder, while final judgments are automatically recorded, if you wish to re-record a certified copy of a final judgment as a lien, you must obtain the certified copy and pay the appropriate recording fee. The Clerk does not automatically certify or re-record final judgments.
The Clerk's office requires customers to include a self-addressed, stamped envelope of sufficient size and with proper postage, with all documents they submit to be Recorded. Once the documents have been Recorded, they will all be returned to the customer in the self-addressed, stamped envelope that was provided to the Clerk.
You are solely responsible for ensuring the accuracy and completeness of any document submitted for recording. The Clerk may reject documents that are not authorized to be recorded. Once a document is recorded, it cannot be removed without a court order. If you need assistance in preparing a legal document, please contact an attorney for assistance.
You are solely responsible for ensuring the timeliness of a recording for any legal purpose. While in most cases the Clerk processes all documents received for recording within 2 business days, the Clerk cannot guarantee same or next-day recording for documents received by mail, drop-box, or though eRecording. While rare, instances of equipment failure, high volume of recording requests, emergency situations, or other unforeseen delays may impact recording times. If your recording is time-sensitive, you may wish to consider recording your document in person at the Clerk’s Recording Services Department during normal business hours.

Declaration of Domicile

A Declaration of Domicile is a sworn statement of permanent residency, pursuant Florida Statute. 222.17 Recording this document with the Clerk’s office is a statement that an individual resides & maintains a dwelling within Pinellas County, and that the individual intends for this residence to be their permanent home.

Declaration of Domicile forms are available online or upon request within the Clerk’s office locations listed below.

American citizens will also need to bring:

A valid form of identification such as a driver's license or a Florida-issued Identification card. An out-of-state driver's license is acceptable.
The individual’s previous address and current address.

Fees are established by legislative action and are subject to change.

For applicable fees, refer to the current Fee Schedule ; also available upon request within all Clerk's office locations.

Recording Full Service - Office Locations & Hours

Recording Services Department 315 Court Street, Room 150 Clearwater, FL 33756 (727) 464-7000 Monday - Friday, 8:30 a.m. - 4:30 p.m. New! Recording Services now has a drop box located at 315 Court Street South entrance parking lot. St. Petersburg Branch 545 First Avenue North St. Petersburg, FL 33701 (727) 464-7000 Monday - Friday, 8:30 a.m. - 4:30 p.m.

Recording Drop Off - Office Locations & Hours

Drop off only – Please note that documents will not be recorded at this location. They will be sent via courier to the 315 Court Street location for processing. Payment will need to be cash (exact change) or check/money order or you may opt for a call back to use a credit/debit card method.

North County Customer Information & Service Center - Drop off only 29582 U.S. 19 North Clearwater, FL 33761 (727) 464-7000 Monday - Friday, 8:30 a.m. - 4:30 p.m.

eRecording with the Pinellas Clerk

eRecording, or electronic recording, is the process of filing and recording documents with the Pinellas County Clerk's Recording Office online. This process would otherwise require documents to be submitted by express mail, courier service or a personal visit.

To eRecord, a customer utilizes one of the eRecord vendors from the list provided below. The customer can scan the original document to be recorded, convert it to an electronic image, add indexing information and then submit the document to the Pinellas County Clerk's Recording Office online.

Please contact one of the following volume eRecord Vendors if you wish to begin sending your Recordable documents to Pinellas County electronically:

eRecording Partners Network (EPN) Phone: (888) 325-3365 | Contact: www.erecordingpartners.net
Corporation Service Company (CSC) Phone: (866) 652-0111 | Contact: ep.erecording.com
Simplifile Phone: (800) 460-5657 | Contact: www.simplifile.com

Specialty eRecording Vendors

The following eRecording services are directed toward lower-volume customers. These services vary but are typically focused on specific document types, such as Notice of Commencement and lien or claim-related documents. The Pinellas County Clerk has no direct relationship with these service providers, and each customer should carefully review each to decide which, if any, they wish to do business with.

E-Recording USA Phone: (561) 746-4640 | Contact: www.erecordingusa.com
File and Go Phone: (386) 845-8638 | Contact: www.FileandGo.com
Record-Nation Phone: (407) 902-8768 | Contact: www.record-nation.com

The Clerk's office is working to list additional eRecord vendors.

If you are an eRecording vendor who would like to begin eRecording with the Pinellas County Clerk's Office, please contact the Recording Office at [email protected] .

You are solely responsible for ensuring the timeliness of a recording for any legal purpose. While in most cases, the Clerk processes all documents received for recording within 2 business days; the Clerk cannot guarantee same or next-day recording for documents received by mail, drop-box, or through eRecording. While rare, instances of equipment failure, high volume of recording requests, emergencies, or other unforeseen delays may impact recording times. If your recording is time-sensitive, you may wish to consider recording your document in person at the Clerk’s Recording Services Department during normal business hours.

Marriage FAQ

Domestic Partnership

The Clerk of the Circuit Court and Comptroller acts as an Agent for the State of Florida to issue Marriage Licenses within Pinellas County, Florida; pursuant to Florida Statute 741.01. Clerk’s Recording Services offers Marriage License, Marriage Ceremony and Marriage Photo services. For Marriage Licenses and Ceremonies, you may visit Recording Services, Room 150 of the Clearwater Courthouse, the St. Petersburg Branch, or the North County Branch of the Clerk’s office.

Marriage License Effective Date

When at least one party is a Florida Resident, Florida Statute 741.04(5) requires a 3 day waiting period between the day the License is purchased and the day the License will become Effective for the couple to marry. For a Marriage to be valid, the ceremony must take place between the Effective date and Expiration date listed on the License.

Completing a Premarital Preparation Course and presenting the Certificate of Completion to the Clerk will waive the three day waiting period, when at least one of the applicants is a Florida Resident. This will allow the couple to marry the day they purchase the License.

When both parties are non-Florida Residents, the waiting period does not apply.

A Marriage License is Only Valid for a 60 Day Period

The 60 days period begins on the issue date written on the license and ends on the expiration date written on the license. If a marriage ceremony is performed before the effective date or after the expiration date, the marriage license is not valid. If a couple allows a marriage license to expire and they wish to be married, then they will need to apply for a new marriage license.

Obtaining a Marriage License

1. Complete & Submit the online EMarriage Application

The EMarriage Application is a required form that must be filled out prior to obtaining a Marriage License from the Clerk’s office. The application is an online form that can be completed at the couple’s convenience prior to coming into the Clerk’s office, or on a public terminal within one of the Clerk’s office locations offering Marriage services.

EMarriage Application

Read the Disclaimer: After filling out the EMarriage application, the couple must appear before the Clerk and meet the State of Florida’s requirements to be issued the Marriage License. Completing the EMarriage application is a prerequisite to obtaining a Marriage License.
If either party was previously married, it is required to enter how and when the previous marriage ended.
An on-screen confirmation will acknowledge that the online Application was successfully completed.
The Application has been sent to the Clerk’s Marriage Application Queue. It will only remain there for 30 days. To obtain a Marriage License, both parties must appear in person at one of the Clerk’s Office locations that offer Marriage Services within 30 days of submitting the Application.

2. The couple applies in person at the Clerk's office with proper identification

Both applicants are required to appear in person and provide the Clerk with proof of the following:

Identification: Driver’s License, State ID, Military ID or Passport
Age: both parties are at least 18 years old
Non U.S. Citizens may provide a Social Security Number or an Alien Registration Number issued by the U.S. Citizenship & Immigration Service.
A Passport is an acceptable form of ID for Non U.S. Citizens

Biological Child in common Applicants who are both the biological parent of a minor child/children, born within the State of Florida should complete the Affirmation of Common Children form and present it to the Clerk at this time.

3. Premarital Preparation Course

If a Premarital Preparation Course was completed, the Certificate should be presented to the Clerk while the couple applies for the Marriage License in order to receive the discounted fee and to waive the three day waiting period that applies to Florida residents.

The course was a minimum of Four hours
The course was completed within the past year
State whether it was given by personal instruction or other means.

Per F.S. 741.0305 (3)(b) The cost of such premarital preparation course shall be paid by the applicant. (4) Each premarital preparation course provider shall furnish each participant who completes the course with a certificate of completion specifying the name of the participant and the date of completion and whether the course was conducted by personal instruction, videotape instruction, or instruction via other electronic medium, or by a combination of these methods.

Premarital Preparation Courses are not provided by the Clerk. The Clerk can provide a list of qualified, registered providers in Pinellas County. Providers set their own fees and terms. For example, some ministers will only provide the course for members of their congregation.

You may use the below list to sort, filter and find Marriage Counselor Providers.

Note: If you find that a provider no longer offers this service, please notify our office.

Per F.S. 741.0305 (3)(a) All individuals electing to participate in a premarital preparation course shall choose from the following list of qualified instructors.

A psychologist licensed under chapter 490.
A clinical social worker licensed under chapter 491.
A marriage and family therapist licensed under chapter 491.
A mental health counselor licensed under chapter 491.
An official representative of a religious institution which is recognized under s. 496.404(23), if the representative has relevant training.

Qualified, registered providers interested in being included on the Clerk’s list: Request for inclusion on Pinellas Clerk's Premarital Preparation Course Provider List Please Note: A Premarital Preparation Course is not required, but it can have a positive effect on the Fee and Effective date of a Marriage License for Florida Residents.

Marriage License Fee

The fee for obtaining a Marriage License is $86.00.

When both applicants complete a Premarital Preparation Course and present the Certificate to the Clerk, the fee is reduced to $61.00.



3 Day Waiting Period Waived	3 Day Waiting Period Waived	No Waiting Period for Out of State Residents	$61.00
3 Day Waiting Period Mandatory	3 Day Waiting Period Mandatory	No Waiting Period for Out of State Residents	$86.00

4. Family Law Handbook Requirement

While applying for a Marriage License, the couple will be presented with the Family Law Handbook which outlines the Rights and Responsibilities of parties to a Marriage.

Both Parties are required to sign the Statement of Family Law Handbook, which acknowledges that each party has obtained and read/accessed the information contained within the Handbook. Each party will also mark whether or not a Premarital Preparation Course was completed. The Statement is required in order for a Florida Marriage License to be issued, pursuant to Florida Statute 741.04(4). Family Law Handbook Family Law Handbook - Spanish version

5. Oath and Signature

Once the Marriage License is prepared, the couple will review the License for accurate information. The couple will then be instructed to take an oath attesting to the truthfulness of the information they have provided, and to sign the Marriage License.

A single payment (Cash, Card, Check, etc.) made payable to the Clerk of Court.

Marriage Ceremony Fee

For your convenience, Deputy Clerks are authorized and available during normal working hours, Monday through Friday, to perform Marriage Ceremonies. No Appointment is necessary, and the Ceremony can take place as soon as the License is purchased, as long as the Effective Date is valid. The fee for this service is $30.00.

Marriage Photo & Certificate

The Clerk's Office offers a Wedding Photo service for a $10.00 fee. The Clerk’s Office also offers a Wedding Certificate for a $5.00 fee.

A Marriage License is Only Valid for a 60 day period

The 60 days period begins on the Issue Date written on the License and ends on the Expiration Date written on the License. If a Marriage Ceremony is performed before the Effective Date or after the Expiration Date, the Marriage License is not valid. If a couple allows a Marriage License to expire and they wish to be Married, then they will need to apply for a new Marriage License.

Marriage Ceremony

A Florida Marriage License allows a couple to get Married anywhere in Florida, regardless of the County the License was purchased from. For your convenience, Pinellas County Deputy Clerks are authorized to perform Marriage Ceremonies for a $30.00 fee. No Appointment is necessary, and the Ceremony can take place as soon as the License is purchased, as long as the Effective Date is valid. Additional services provided include a Marriage Photo for a $10.00 fee and a Marriage Certificate for a $5.00 fee.

Recording the License after the Marriage Ceremony

Once the Marriage Ceremony has been performed, a Pinellas County Marriage License is to be returned to the Pinellas County Clerk to Record into the Official Records. A Marriage License obtained in Pinellas County is valid for the Marriage to be performed anywhere in Florida, but a Pinellas County Marriage License must be Recorded in Pinellas County.

Once the Completed Marriage License is recorded, the Clerk will provide one Certified Copy to the couple without charge. Additional Certified Copies will cost $3.00 each. To have a completed Marriage Licenses recorded, visit Recording Services, Room 150 of the Clearwater Courthouse, or the St. Petersburg or North County Branches of the Clerk’s Office.

Viewing Marriage Licenses

Pinellas County Marriage Licenses from May of 1972 through the present date are available to view on the Clerk’s Official Records site.

Copies of Pinellas County Marriage Licenses are available for purchase through the Clerk’s Online Copy Request and Payment Center.

Marriage Licenses may also be viewed and purchased in Official Records, Room 163, at the Clearwater Courthouse.

Amending a Marriage License

In the event an Amendment to a Recorded Marriage License is necessary, complete the Affidavit Amendment to Marriage License form and visit Recording Services, Room 150 of the Clearwater Courthouse, or the St. Petersburg, or North County Branches of the Clerk’s office.

Frequently Asked Questions

There is a 3 day waiting period for Florida Residents, which can be waived if: The couple complete a Premarital Preparation Course from a qualified, registered course provider and present the Certificate of Completion to the Clerk prior to obtaining the Marriage License. The couple must also sign the Statement of Family Law Handbook, acknowledging they have accessed the Family Law Handbook, and mark the section of the Statement that certifies whether or not a Premarital Preparation Course was completed. Please note: There is not a waiting period when both parties are Non Florida Residents.

The Clerk does not provide the course. We can provide with a list of qualified, registered providers in Pinellas. Providers set their own fees and terms. For example, some ministers will only provide the course for members of their congregation. If you receive a Certificate of Completion of a Premarital Counseling it must state the course was a minimum of four hours, it was given within the past year, and state whether it was given by personal instruction or other means. The certificate must be presented at the time of application for the license. List of Providers

Florida Statute 741.07 grants the following individuals the right to perform Marriage Ceremonies: All regularly Ordained Ministers of the gospel, Elders in communion with a church, or other Ordained Clergy. All Judicial Officers, including retired Judicial Officers, Clerks of the Circuit Courts, and Notaries Public of the State of Florida. "Quakers" or "Friends," may perform marriages in the manner and form used or practiced in their societies.

A Minister who has been recognized in the manner required by the regulations of the respective Denomination to perform Marriage Ceremonies.

Yes. Deputy Clerks are authorized and available during normal working hours, Monday through Friday, to perform Marriage Ceremonies. No appointment is necessary. The fee for this service is $30.00. The Clerk's Office also offers a Wedding Photo service for a $10.00 fee.

Yes. If the Captain is a Notary Public of the State of Florida, the ship is in Florida waters at the time of the ceremony, and the Florida Marriage License is valid. Florida waters: within three geographic miles from the coastline.

Once the Marriage Ceremony has taken place and the Officiator has completed their required fields on you Marriage License, return to the Clerk’s Office to have the document recorded into Official Records. The Clerk will provide the couple with one Certified Copy, the price of which was include in the purchase of the License. Additional certified copies will cost $3.00 each.

No. There are no citizenship or resident requirements.

Florida Statute 741.04(1) does not allow for a Marriage License to be issued to a person who is younger than 18 unless: 741.04(1)(a): They are 17 years old and can provide written consent from their Parents/Legal Guardians, which is acknowledged by an officer authorized by law to take acknowledgments and administer oaths And 741.04(2)(b): The older party to the marriage is not more than 2 years older than the younger party. Which means the Clerk’s Office will issue a Marriage License to: A 17 year old & another 17 year old, when they have both obtained Parental/Guardian consent, as stated above. A 17 year old with Parental/Guardian consent, as stated above, & the other party is either 18 or 19 years old. The Clerk will not issue a Marriage License to a 17 year old, even with legally acknowledge Parental/Guardian consent, with anyone who is 20 years old or older. The Clerk will not issue a Marriage License to anyone who is 16 years old or younger.

No. Speak to your clergyman, chaplain or other advisor.

What is a Domestic Partnership?

In Pinellas County a Domestic Partnership can be registered with the Clerk of Court in accordance with Pinellas County Code of Ordinances, Chapter 70, Article III, Section 70-237: Registration of Domestic Partnerships. To Register a Domestic Partnership, visit Recording Services, Room 150 of the Clearwater Courthouse, or the St. Petersburg or North County Branches of the Clerk’s office.

A Registered Domestic Partnership means the entity formed by two persons who have met the criteria listed in Section 70-237, Pinellas County Code and filed an Affidavit of Domestic Partnership with the Clerk.

Requirements for Domestic Partnership Eligibility

Each person is at least eighteen (18) years of age and competent to contract;
Neither person is married, nor is a partner in a domestic partnership relationship or a member of a civil union with anyone other than the co-applicant;
They are not related by blood as defined in Florida Law;
Each person considers himself or herself to be a member of the immediate family of the co-applicant and jointly responsible for the maintenance and support of the domestic partnership;
Applicants reside together in a mutual residence;
Each person declares the co-applicant to act as his/her healthcare surrogate as provided in Chapter 765, Florida Statutes and, if determined incompetent, to act as their pre-need guardian pursuant to Chapter 744, Florida Statute; and
Each person declares the co-applicant as his/her agent to direct the disposition of their body after death;
Each person agrees to be jointly responsible for each other’s basic food and shelter;
Each person agrees to immediately notify the Clerk’s Office, in writing by filing an Affidavit of Termination, if the terms of the Registered Domestic Partnership are no longer applicable or if one of the domestic partners wishes to terminate the domestic partnership.

Registering for a Domestic Partnership

To register for a Domestic Partnership, both partners are required to appear in person and provide the Clerk with Identification: Driver’s License, State ID, Military ID, or Passport. The Affidavit of Domestic Partnership Registration Form must be completed. The document is required to be signed by both Partners under the pains and penalties of perjury, witnessed and signed by two Witnesses and to be Notarized. The fee to Register a Domestic Partnership is $50.00. Affidavit of Domestic Partnership Registration Form

Certificate of Domestic Partnership Card Upon registration with the Clerk, each partner will receive a Certificate of Domestic Partnership Card, reflecting the registration of the Domestic Partnership within Pinellas County. The Certificate Card will include the assigned DPR Registration number. Printable Guide for Pinellas Domestic Partnership Registration

Amending a Registered Domestic Partnership Record

An Amendment to a Registered Domestic Partnership is necessary in the event the legal address for the Registered Domestic Partners changes; a legal name change of a Domestic Partner takes place; or to update the list of dependents of the Domestic Partnership. The Fee to Amend a Registered Domestic Partnership is $25.00. Complete the following form and visit Recording Services, Room 150 of the Clearwater Courthouse, or the St. Petersburg or North County Branches of the Clerk’s office . Domestic Partnership Amendment Form

Domestic Partnership Termination

An Affidavit of Termination of Domestic Partnership must be signed by one or both partners and submitted to the Clerk upon voluntary termination of the partnership. Additionally, under the Pinellas County Code, a Domestic Partnership will be terminated by operation of law upon the occurrence of certain events. However, even with the occurrence of an event resulting in automatic termination, it is a Domestic Partner’s obligation to file an Affidavit of Termination of Domestic Partnership with the Clerk within 10 days of the occurrence. The partner filing an Affidavit of Termination shall provide a copy of the termination to the Former Domestic Partner at their last known address.

There is no fee for recording an Affidavit of Termination of Domestic Partnership. Complete the following form and visit Recording Services, Room 150 of the Clearwater Courthouse, or the St. Petersburg or North County Branches of the Clerk’s office. Affidavit of Termination of Domestic Partnership Form

Domestic Partnership Registry Listings

Rights and legal effect of registered domestic partnership.

To the extent not superseded by federal, state, or other city law or ordinance, or contrary to rights conferred by contract or separate legal instrument, Registered Domestic Partners shall have the following rights:

Health Care Facility Visitation All health care facilities operating within the County shall honor the Registered Domestic Partnership documentation issued pursuant to the Pinellas County Code as evidence of the partnership and shall allow a Registered Domestic Partner or dependent visitation rights as provided for under 42 CFR 482 and 485.
Health Care Decisions Registry as a domestic partner shall be considered to be written direction by each partner designating the other to make health care decisions for their incapacitated partner, and shall authorize each partner to act as the other’s healthcare surrogate as provided for in Chapter 765, Florida Statutes. No person designated as a health care surrogate shall be denied or otherwise defeated in serving as a health care surrogate based solely upon their status as the Domestic Partner of the partner on whose behalf health care decisions are to be made. Any statutory form, including, but not limited to, a living will or health care surrogate designation in forms provided for in Chapter 765 of the Florida Statutes, that is properly executed after the date of registration which contain conflicting designations shall control over the designations made pursuant to domestic partnership registration in Pinellas County.
Funeral/Burial Decisions Registry as a domestic partner shall be considered to be written direction by the decedent of their intention to have their domestic partner direct the disposition of the decedent’s body for funeral and burial purposes as provided in Chapter 497, Florida Statutes, unless, prior to death, the decedent creates written authorization and direction providing conflicting terms of disposition. Where such conflict exists, the later dated document shall control.
Notification of Family Members In any situation providing for mandatory or permissible notification of family members, including, but not limited to, notification of family members in an emergency, “notification of family members” shall include Registered Domestic Partners.
Pre-need Guardian Designation A person who is a party to a Registered Domestic Partnership, pursuant to this Article, shall have the same right as any other individual to be designated as a pre-need guardian pursuant to Chapter 744, Florida Statutes, and to serve in such capacity in the event of their domestic partner’s incapacity. A domestic partner shall not be denied or otherwise be defeated in serving as the plenary guardian of their domestic partner or the partner’s property under the provisions of Chapter 744, Florida Statutes, to the extent that the incapacitated partner has not executed a valid pre-need guardian designation, based solely upon their status as the domestic partner of the incapacitated partner.
Participation in Education To the extent allowed by federal and state law, and subject to the policies of the School Board of Pinellas County, Florida, as amended from time to time, as well any applicable court orders, agreements, or contracts, a domestic partner of a domestic partnership registered in this County shall have the same rights as the parent partner to participate in the education of a dependent of the Registered Domestic Partnership in the County. Any right to participate in the education of a dependent of the Registered Domestic Partnership shall be exercised consistently, with applicable policies and procedures of the School Board of Pinellas County, Florida.

Marriage License & Domestic Partnership Locations

Recording Services Department 315 Court Street, Room 150 Clearwater, FL 33756 (727) 464-7000 Monday - Friday, 8:30 a.m. - 4:30 p.m. North County Customer Information & Service Center 29582 U.S. 19 North Clearwater, FL 33761 (727) 464-7000 Monday - Friday, 8:30 a.m. - 4:30 p.m. St. Petersburg Branch 545 First Avenue North St. Petersburg, FL 33701 (727) 464-7000 Monday - Friday, 8:30 a.m. - 4:30 p.m.

Passport Services

The Clerk of the Circuit Court acts as an Official Passport Application Acceptance Agent for the U.S. Department of State – Bureau of Consular Affairs. Clerk’s Recording Services offers Passport Application & Passport Photo services at any of the office locations listed below:

Downtown Clearwater Courthouse - Recording Services Department, 315 Court St., Room 150, Clearwater, FL 33756
Downtown St. Petersburg Judicial Building - St. Petersburg Branch, 545 1st Ave N., St. Petersburg, FL 33701
North County Branch - 29582 U.S. 19 N., Clearwater, FL 33761

Passport Information

Passport requirements, passports for minors, passport renewals, pending passports, lost or stolen passports.

Locations and Hours

The Clerk’s office does not schedule appointments for Passport Applications. Expect longer wait times in the afternoon, towards the end of the day.

Clerk’s Recording Services provides a Passport Photo service at each location capable of accepting Passport Applications. The fee is $15.00 per person. U.S. military veterans and active-duty personnel can get their passport photos free of charge by visiting any of the Clerk’s office locations listed above and presenting their CAC card (active duty), Military 10 card (veterans) or a veteran designation on their driver license.

The U.S. Department of State – Bureau of Consular Affairs sets & regulates policies for U.S. Passport Applications, Renewals & Fees. Visit Travel.State.Gov for further details or any additional information you may be seeking that is not found on this page

U.S. Passport Books are valid for International Travel by Air, Sea or Land. U.S. Passport Cards are only valid for Travel by Land and Sea between the United States and Canada, Mexico, Bermuda and the Caribbean. Not Valid for Air Travel.

Passport Applications are required to be filled out in Black Ink .

Do not sign the DS-11 Application Form until you are instructed to do so in person.

Passport Application Checklists

Checklist for Adults
Checklist for Minors

1. Proof of U.S. Citizenship

Previous U.S. Passport
Certified birth certificate issued by the City, County or State
Consular Report of Birth Abroad or Certification of Birth
Naturalization Certificate
Certificate of Citizenship

For further information on documents the U.S. Department of State will accept, please visit their Citizenship Evidence page on Travel.State.Gov.

Please Note: The documents you provide as Citizenship Evidence to obtain your Passport will be mailed to the U.S. Department of State with your Passport Application. The documents will be mailed back to you in a separate mailing from the Passport. You may wish to make a copy to keep with you until your original documents are returned.

2. Proof of Identity

Driver's License
Government I.D.: City, State or Federal
Military I.D.: Military & Dependents

Please Note: A Social Security card, Voter Registration Card or Military Discharge papers are not acceptable proof of your Identity.

3. Passport Photo

Color photo, with a plain white or off-white background
Head between 1 – 1 3/8 inches (25 – 35 mm): bottom of chin to top of head
Full face view. Neutral expression with both eyes open.
Taken within past 6 months, in clothing normally worn on daily basis
Medical: Glasses, Hats & Head Coverings: If you cannot remove your glasses, hat or head covering for medical reasons, please submit a signed statement from your doctor with your application
Religious: Hats & Head Coverings: If you wear a hat or head covering for religious purposes, please submit a signed statement that verifies that the hat or head covering in your photo is part of recognized, traditional religious attire that is customarily or required to be worn continuously in public.
Your full face must be visible and your hat or head covering cannot obscure your hairline or cast shadow on your face

For further information on Passport Photos the U.S. Department of State will accept, please visit their Passport Photos page on Travel.State.Gov.

Clerk’s Recording Services provides a Passport Photo service at each location accepting Passport Applications. The fee is $15.00 per person. U.S. military veterans and active-duty personnel can get their passport photo free of charge by presenting their CAC card (active duty), Military 10 card (veterans), or a veteran designation on their driver’s license.

4. Social Security Number

A Social Security Number is required for all Passport Applications, regardless of the age of the applicant.

5. Completed Passport Application Forms (unsigned DS-11


Clerk's Office * sign DS-11 until instructed to do so when bringing it in.	Application	Applying or Renewing
National Passport Processing Center (Listed on form)	Renewal	an Adult's Passport
National Passport Processing Center (Listed on form)		within 1 year of getting the Passport

Passport Application and Renewal Forms can be obtained for free from the Clerk’s office or download them directly from Travel.State.Gov’s Passport Forms page.
Not sure which form to use? Use Travel.State.Gov’s Passport Wizard to answer a few questions that will direct you to the proper form.

U.S. Passport Fees are set and regulated by the U.S. Department of State. To view up to date Fees, please visit Travel.State.Gov’s Passport Fee page.

Fees are categorized by age range and service
There is also a helpful Fee Chart and Fee Calculator available

Two separate payments are required for Passport Applications processing

1. Application Fees: Required to be either a Check or Money Order made payable to the U.S. Department of State

2. Execution (Acceptance) Fee: A separate payment, Cash, Card, Check, etc. made payable to the Clerk of Court

3. Optional Fees

Available for Passport Books and Passport Cards
Not available for Passport cards

Children under 16

For detailed information regarding Passport Application & Renewal Requirements for minors who are 15 or younger, please view Travel.State.Gov’s Children Under 16 page. Requirements for Minors under 16

Sole Legal Authority, & One Parent Unable to Appear require additional documentation to be submitted with the child’s Passport Application
See section 7. Show Parental Consent via the Children Under 16 link above
Original or Certified copy of the minor applicant’s Citizenship Evidence
A photocopy of U.S. Citizenship evidence (front & back)
Document that lists the Parents/Guardian of the Minor
Parents/Guardians must each present their ID and a front & back photocopy of their ID
Passport Photo
Completed Application (unsigned until instructed to do so)

Children 16 & 17

For detailed information regarding Passport Applications & Renewal Requirements for minors who are 16 or 17 years old, please view Travel.State.Gov’s Applicants Age 16 and 17 page. Requirements for Minors who are 16 or 17

A Parent appearing with the Minor
A Signed Statement consenting to the issuance of a passport from at least one parent (should accompany a photocopy of parent’s ID)
Original or Certified copy of the Minor applicant’s Citizenship Evidence
The Minor or Minor’s Parents/Guardians must present their ID and a front & back photocopy of their ID

The Clerk's Office Can only process Passport Renewals if:

Your previous U.S. Passport was issued when you were under age 16
Your previous U.S. Passport was lost, stolen, or damaged
Your previous U.S. Passport was issued more than 15 years ago
Your name has changed since your U.S. passport was issued and you are unable to legally document your name change

Form DS-11 is used for each of the situations above

Renew your Passport by Mail if:

Your U.S. Passport can be submitted with your Renewal Application
Your U.S. Passport is undamaged (other than normal “wear and tear”)
Your U.S. Passport was issued when you were age 16 or older
Your U.S. Passport was issued within the last 15 years
Your U.S. Passport was issued in your current name or you can legally document your name change

Renew by mail with Form DS-82 for each of the above scenarios

For further information on Passport Renewal, please visit the Renew my Passport by Mail page on Travel.State.Gov.

After the Clerk accepts your Passport Application, the documents are submitted to a Regional Passport Agency to process.

Track the Status of your Passport

Online with Travel.State.Gov’s Online Passport Status System .

Or call the National Passport Information Center (NPIC) at 1-877-487-2778 or 1-888-874-7793 (TDD/TTY). NPIC customer service representatives are available Monday – Friday, 8 AM to 8 PM EST; & Saturday 10 AM – 3 PM EST.

You must report a Lost or Stolen Passport immediately. Form DS-64, “Statement Regarding Lost or Stolen Passport,” can be submitted Online or by Mail.

For further information or to submit DS-64 Online, please visit the Lost or Stolen Passports page on Travel.State.Gov. After a Passport has been Lost or Stolen, to obtain a new Passport, you must appear in person with a new Application, Form DS-11, rather than a Renewal form.

Office Locations & Hours

Accepting Passport Applications

Recording Services Department 315 Court Street, Room 150 Clearwater, FL 33756 (727) 464-7000 Monday - Friday, 8:30 a.m. - 4:30 p.m. St. Petersburg Branch 545 First Avenue North St. Petersburg, FL 33701 (727) 464-7000 Monday - Friday, 8:30 a.m. - 4:30 p.m. North County Customer Information & Service Center 29582 U.S. 19 North Clearwater, FL 33761 (727) 464-7000 Monday - Friday, 8:30 a.m. - 4:30 p.m.

Official Records & Land Records

The Clerk of the Circuit Court is the Pinellas County Recorder, is responsible for maintaining archives of all Pinellas County Official Records from 1912 to present date.

The Official Records Index contains Official Record Instrument, Book and Page numbers, Types of Documents Recorded, Date of Recording, & a Name reference.

Additional Services Clerk’s Official Records provides include Pinellas County Tax Deed Sales and Fraud Alert subscription.

NOTICE OF THE RIGHT OF ANY AFFECTED PARTY TO REQUEST THE ADDITION OF INFORMATION TO A PUBLICLY AVAILABLE INTERNET WEBSITE

Any affected person has a right to request that a county recorder or clerk of the court add information to a publicly available Internet website if that information involves the identity of a respondent against whom a final judgment for an injunction for the protection of a minor under s. 741.30, s. 784.046, or s. 784.0485 is entered, unless the respondent is a minor. The request must be in writing and contain the case number. To make a request contact the Clerk’s office by mail or in person at Recording Services 315 Court Street rm 150, Clearwater, FL 33756 or by email at [email protected] . Note: Your request may also be dropped off at the Clerk’s St. Petersburg Branch office 545 First Ave North, St. Petersburg, FL 33701 or the Clerk’s North County Branch office 29582 U.S. 19 North, Clearwater, FL 33761 and your request will be forwarded to Recording Services for processing.

Official Records Search
Subscriber Account
Official Records Redaction
Order Copies

Certified Deeds

Location and Hours

View Official Records Online

Pinellas County Official Records are available to view online for General Public Access.

Official Records Microfilm Index 1957-1990
Official Records Probate Inquiry 1973-1987
Domestic Partnership Registry

There are multiple search functions to utilize to assist in locating a Recorded document in Official Records:

I want to look up my Deed
I want to find a Lien
I want to find a Mortgage
Name: Indexed Names, Doc Type, Book Type, Date Range
Instrument Number: Instrument Number & Book Type
Doc Type: Doc Type, Date Range
Record Date: Specific Date
Consideration: Sale Price Bounds: Upper & Lower, Date Range
Book / Page: Book & Page numbers, Date Range
Case Number: Court Case Number, Filter, Doc Type, Date Range
Legal Description: Legal (indexed from documents), Filter, Date Range

Official Records Subscriber Account

Official Records documents that fall within the categories below are not available online for General Public Access. Florida Statute 28.2221(5)(a) restricts online General Public Access to:

Military Discharge
Death Certificates
Court Records relating to cases governed by Florida Rules of Family Law, Florida Rules of Juvenile Procedure, & Florida Probate Rules.

These Official Records documents are available for the public to view:

On a public terminal workstation located within the Pinellas County Clerk's Office.
Online with a Paid Subscription Account for Official Records.

The Official Records subscription service is available for an initial set-up fee and an annual usage fee. A subscription account provides online access to the Clerk's secure, password-protected website.

The cost for the service is a one-time initial set up fee of $100.00, per User ID and an annual usage fee of $75.00 per User ID, to be paid on October 1st of each year. Up to five additional users may be added per account for an annual usage fee of $300.00 per organization, with the increase in increments of five users.

If you are interested in this service please complete the "Subscription Agreement for Electronic Access to Official Records." Send in the signed agreement along with your company's check or money order for $175.00 using the methods detailed below.

STEP ONE: Complete a Subscription Agreement

A subscription agreement is required for each account prior to gaining access to electronic recorded documents. Please complete the subscription agreement including notarized signature.

Also, if you have an old login account from our previous system and would like to use the same login ID number, please write your Username at the bottom of the form.

STEP TWO: Submit your Subscription Agreement and payment via the methods below

A) Mail your subscription agreement and payment to:

Ken Burke, Clerk of Court & Comptroller Attn: Official Records Subscription Service 315 Court Street, Room #150 Clearwater, FL 33756

B) If you have existing Draw Down Account (Deposit Account) you can submit your subscription agreement to Recording Services by email at [email protected] and include your existing account number. If you would like to create a Draw Down Account, please click here.

Email questions to: [email protected] .

Redacting Official Records

Redaction of recorded documents within the Official Records can be requested online for Social Security, Bank Account, Credit, Debit or Charge Card numbers. Select the following link to submit your request online: Official Records/Recorded Documents Redaction Request Form .

Official Records Protected Address

To request Official Records redaction of Florida Statute Exempt Personal Information, please download, complete and submit the Request to Redact Personal Information Form . The form can be submitted to the Official Records Department in person, via mail or fax.

Select only the Exemption Information categories that apply to you, enter your contact information and identify the documents to receive redaction. Submit the completed form to Official Records via mail or in person.

Please note:

Documents Recorded in the future will not receive automatic Exempt Information redaction. A new Official Records Request form must be completed and submitted to Official Records to identify future documents.
Exempt personal information is specified by the Florida Statutes. All current exemptions are included on the form. The Clerk cannot redact personal information that does not have a current Exemption classification under the Florida Statutes. There are no exceptions.
To release an unredacted copy of your document, please submit the Release Redacted Information Form to the Official Records Department in person, via mail or fax.
To release an unredacted copy of a document for purposes of conducting a title search, please submit the Release Redacted Information for Title Search Form .
To remove the redaction on your document with a previous protected home address, please submit the Request to Release the Exempt Status of Home Address Form .
To remove the redaction on a decedent’s document with a protected home address, please submit the Request to Release Protected Decedent’s Removed Information Form.

NOTICE OF THE RIGHT OF ANY AFFECTED PARTY TO REQUEST REMOVAL OF CERTAIN CHAPTER 119 INFORMATION OR RECORDS

Any person has a right to request that a county recorder remove, from a publicly available Internet website, information made exempt from inspection or copying under Florida Statutes s.119.071 or an image or copy of a public record, including an official record, if that image or copy is of a military discharge; death certificate, or a court file, record or paper relating to matters or cases governed by the Florida Rules of Family Law, the Florida Rules of Juvenile Procedure, or the Florida Probate Rules. However, grantor, grantee or party names may not be removed from the Official Records index.

Requests must be notarized, state the statutory basis for removal, and confirm the individual’s eligibility for the exemption. To make a request contact the clerk’s office by mail or in person at Recording Services 315 Court Street rm 150, Clearwater, Florida or by email at [email protected] . Note: Your request may also be dropped off at the Clerk’s St. Petersburg Branch office 545 First Ave North St. Petersburg or the Clerk’s North County Branch office 29582 U.S. 19 North Clearwater, Fl 33761 and your request will be forwarded to the Clearwater Recording Services office for processing.

Official Records Department 315 Court Street, Room 163 Clearwater, FL 33756 Phone: (727) 464-7000 Fax: (727) 453-3451 Monday - Friday, 8:30 a.m. - 4:30 p.m.

Order Copies of Official Records

You can order copies of Official Records online through the Clerk’s Online Copy Request and Payment Center . Copies can also be purchased in person, and access is provided to public computer terminals to view Official Records at two Clerk’s Office Locations:

Clearwater Courthouse 315 Court Street Clearwater, FL 33756 St. Petersburg Branch 545 1st Avenue North St. Petersburg, FL 33701

View the current Fee Schedule for applicable fees.

A copy of your deed (for real estate transactions within Pinellas County) is available from the Official Records of Pinellas County. A certified copy of a 1-page deed costs $3.00 from the Pinellas County Clerk of the Circuit Court's Office. Please use the information on this page to find out how to locate and order a certified copy of your deed with ease.

You may search the Official Records of Pinellas County for a copy of your recorded deed.

Under Official Records, click on the link titled " Official Records Search " to access the Official Records Entry Form. Enter the name that the deed is recorded under - typically this is the homeowner's name. Using the "Instrument Select" drop-down box, you may select "Deed" to narrow your search of the Official Records documents to just deeds. You may enter a beginning date and an ending date to further limit your search to a specific time period.

Images of deeds are available online from 1957 through the present date. Certified copies can only be provided by U.S. Postal Service mail or in person. Uncertified copies can be provided via email, fax, U.S. Postal Service mail or in person.

Deeds/Records can be ordered with payment of appropriate fees as follows:

By using a credit card* at our Online Copy Request and Payment Center page
By using a Deposit Account and sending an email request to [email protected]

Downtown Clearwater Courthouse Recording Services, Room 163 315 Court Street Clearwater, FL 33756 Monday - Friday, 8:30 a.m. - 4:30 p.m. (727) 464-7000 St. Petersburg Branch 545 1st Avenue N. St. Petersburg, FL 33701 Monday - Friday, 8:30 a.m. - 4:30 p.m. (727) 464-7000 North County Customer Information & Service Center 29582 US Highway 19 N Clearwater, FL 33761 Monday - Friday, 8:30 a.m. - 4:30 p.m. (727) 464-7000

By written request to the Downtown Clearwater Courthouse location with the address listed above.

Please make your check payable to The Clerk of the Circuit Court and include a self-addressed envelope along with your request.

The copying and/or the certifying of Court or Official Record documents requires copy and/or certification fees paid to the Clerk of Court. Refer to our current fee schedule. .

* There is a 3.5% fee charged by the credit card processor for the use of a credit card to pay for the records requested. This fee is not shared with the Clerk. This fee is not a charge for the records requested, but is related solely to the method of payment.

Official Records Office Locations & Hours

Official Records Department 315 Court Street, Room 163 Clearwater, FL 33756 (727) 464-7000 Monday - Friday, 8:30 a.m. - 4:30 p.m.

Properties offered for sale to the highest bidder to satisfy delinquent property taxes are referred to as Tax Deed Sales. Clerk’s Official Records conducts the sale of Tax Deeds in Pinellas County upon notification from the Pinellas County Tax Collector. The sales are held in accordance with Florida Statutes, Chapter 197 , and Florida Administrative Code, Chapter 12D-13 .

For Tax Certificate Sales , please visit the Pinellas County Tax Collector .

Tax Deed Sales

Buyers beware.

Tax Deed Location

Pinellas County Tax Deed Sales are conducted online at Pinellas.RealTaxDeed.com , on scheduled sale days beginning at 11:00 AM EST/EDT. To check for upcoming sale dates, view the Auction Calendar page. The Sale of a particular property is subject to change without notice.

Notices of pending Tax Deed Sales are published in a newspaper with local circulation. Tax Deed files and document images are available for online viewing at taxdeedsales.mypinellasclerk.gov . Unless the property is redeemed prior to the sale, the sale is held in accordance with Florida Statutes, Chapter 197.

For Additional Information about Pinellas online Tax Deed Sales, Requirements for Bidding, Payments and more please visit the Tax Deed Sale Process page on Pinellas.RealTaxDeed.com.

The Surplus Claim Form is available here .

All Properties are sold “ AS IS. ”

Bidders are responsible for conducting their own research as to the condition of the property and the state of the title of the property being sold. There may be encumbrances (outstanding judgements, current year’s taxes, and/or other liens) that survive the Tax Deed Sale and become the responsibility of the winning bidder. You Must Do Your Own Research For Each Property , or consult with someone who can advise you legally.

The Clerk’s Office makes no warranties or representation about the location or condition regarding any property, the condition of structures or fixtures, its marketability, existing or potential uses, zoning regulations or laws that may affect current or future uses of the property, outstanding or potential liens, mortgages or encumbrances or defects in title that may exist.

The Clerk’s Office is not authorized to give legal advice. If you require legal advice, you should obtain it from a licensed attorney. The Clerk’s Office assumes no responsibility for any encumbrances on any property offered for sale.

Official Records Department – Tax Deeds 315 Court Street, Room 163 Clearwater, FL 33756 (727) 464-3424 Monday - Friday, 8:30 a.m. - 4:30 p.m.

If you do not otherwise have access to a computer, access to the electronic online auction will be available at public computer terminals in Two Clerk’s Offices locations:

Official Records, Room 163, Clearwater Courthouse, located at 315 Court Street
The Judicial Building in St Petersburg, located at 545 1st Avenue North
About Fraud Alert
Fraud Alert FAQ
Fraud Alert Location

Fraud Alert Subscription Service

Protect yourself from Fraud with the Clerk's Fraud Alert Service

The Clerk's Fraud Alert Subscription Service is offered free to the public by the Pinellas County Clerk’s office to help you detect fraudulent documents recorded with your name into Pinellas County Official Records.

According to the FBI, property and mortgage fraud is the fastest-growing white-collar crime. Property Fraud is when someone illegally uses your property for financial gain. An instance of this entails someone recording a fraudulent deed and/or lien against your property in the Official Records of the Pinellas County Clerk's office. The Fraud Alert Subscription Service will notify you of any document recorded in your name, property or otherwise.

Although the alert system does not prevent the actual fraudulent activity from taking place, it does provide an early warning system for subscribers to become aware of what may have otherwise gone undetected. Subscribers armed with this notification system will be able to take prompt, appropriate action if they determine the activity to be fraudulent.

It's about keeping YOU informed. Sign Up Today!

Fraud Alert Frequently Asked Questions

A FREE public service offered by the Pinellas County Clerk's office that can help you detect fraudulent documents recorded with your name in the Clerk's Official Records.

The name you choose to subscribe (business name, maiden name, married name, etc.) is the only criteria being monitored. If you have a common name, you may receive multiple alerts because it will not distinguish one name from another.

Starting on the day you sign up for the service you will receive an alert of any document recorded with your name in the Pinellas Official Records. The alert you receive, either by phone or email, will contain the document Book & Page Number and Document Type, along with the recorded Date and Name. Using this information, you can easily search the Clerk's Official Records online to see if the alert pertains to you. Pinellas Official Records.

Yes. Signing up for the Service will ensure that every type of recordable document that is recorded into Pinellas County Official Records with your name will send an alert to you.

No, this service only alerts its subscribers of documents being recorded in the Pinellas County Official Records.

Many counties are looking into the possibility of providing this service to their citizens. You may contact the Clerk of the Court in the county of interest to see if they offer such service.

There is nothing that will distinguish one name from another. Therefore, a person with a common name, like Jim Jones, will receive multiple alerts.

Fraud can be committed in a number of ways by recording documents in public records. For example, someone can create a fraudulent document that will deed your home to them and then record that document in Official Records.

The only information you need to provide is your first and last name along with your email address or phone number depending on your preferred contact method. Nothing else is needed when signing up for the service.

Anyone can sign up for the Clerk’s Fraud Alert subscription service by clicking on the link here or by calling the toll free number (800) 728-3858.

When signing up online, please note that some internet browsers may require you to install the Silverlight plug-in. This plug-in is required by some websites to properly display their content. Once you successfully install the plug-in, you should be able to access the page without any issues. Remember to completely close your browser session after the installation to ensure the changes take effect.

The alert email will provide you with an Official Records Book and Page number to view your document in Official Records. The Document Number within the email alert is the Book and Page number. There is a space between the numbers. See the Sample Alert below. Sample Email Alert: Dear subscriber, a document has recently been recorded that matches the monitor criteria you have provided Jane Doe. The document information is: Location: Pinellas, FL Document Number: 18745 2635 Document Type: RELEASE Recorded Date: 08-15-2014 Matched Party Name: JOHN DOE ALERT ID 17508931 Please visit www.propertyfraudalert.com/nextsteps or call 1-800-728-3858 for information. If you feel you have received this message in error or you wish to modify your monitor criteria, please contact Fraud Alert Customer Service at 1-800-728-3858 Please Note: The Document Number contains both the Book & Page numbers. The Book number is always 5 digits. There will be a space, then the Page number will follow.

The Fraud Alert Subscription Service is offered through the Pinellas County Official Records department

Official Records Department 315 Court Street, Room 163 Clearwater, FL 33756 (727) 464-7000

View our Fraud Alert Brochure

Ready to sign up? Click here

"Serena's Law," effective July 1, 2021, amends F.S. 28.2221 to require each county recorder or clerk of the court to post on its publicly available website an entry of final judgment for an injunction for the protection of a minor which includes the identity of each adult respondent against whom the injunction is entered, unless the respondent is a minor.

Such request must be in writing and must identify the case number assigned to the protective injunction and be personally delivered by mail, facsimile, or electronic transmission to the county recorder. Requests may sent by mail or in person: 315 Court Street, Clearwater, FL. 33756. Email [email protected] .

Any minor or his/her representative may petition the Circuit court for an order directing compliance.

Step-by-Step instructions to Search for Respondents in Domestic Violence Injunction Judgments Involving Minors per Section 28.2221, Florida Statutes, as Amended 7/1/2024

Open the Official Records search .
Click on "Doc Type"
Before conducting a search, you will be required to accept the disclaimer for conducting an Official Records search.
Select Doc Type: DVI JUDGMENT - MINOR and enter the date range and select Search.

The search results will be shown below your search criteria. The document image will not be shown per Florida Statute 28.2221.

Images of these documents are available for viewing inside our offices.

If you are searching for a specific name, you can enter the respondent name, document type (still DVI JUDGMENT - MINOR), and a date range.

If you need assistance searching for these or any other documents, please contact:

Recording Department 727-464-7000 Monday – Friday, 8:30 a.m. - 4:30 p.m.

Information not made available on the website by July 1, 2021, must be made available to the general public on the website if the minor, or his/her representative, identifies the information and requests it be made publicly available.

Any affected person has a right to request that a county recorder or clerk of the court add information to a publicly available Internet website if that information involves the identity of a respondent against whom a final judgment for an injunction for the protection of a minor under s. 741.30, s. 68 784.046, or s. 784.0485 is entered, unless the respondent is a minor. The request must be in writing and contain the case number. To make a request, contact the clerk’s office by mail or in person at Clerk of the Circuit Court & Comptroller, 315 Court Street, Room 163, Clearwater, FL 33756 or by email at [email protected] .

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Tax Certificate & Tax Deed

This allows investors to purchase certificates by paying the tax debt.
There are certain risks associated with the purchase of tax certificates – it is the responsibility of the bidder to research any certificates before bidding on them.
Each year, the sale is conducted online, reverse auction style.
At that time, 3% mandatory interest charge is added to the overall amount due.
The advertising fee will be added to the overall bill.
Our tax certificate sale is held each year on lienhub.com .
If payment is not received by 4:30 p.m. the business day before the certificate sale, a certificate will be issued, and additional charges will accrue.
To redeem the certificate after a sale, the property owner or representative must pay the tax collector the delinquent taxes accrued plus interest, advertising costs, and fees.
The property may be sold at public auction by the Clerk of the Circuit Court if the owner fails to pay the debt.
To purchase Pinellas County held certificates, register online at LienHub .
Any certificate struck to the county at a sale will not be available for purchase until the first business day of September.
For more info about delinquent taxes, please contact our office at 727-464-3409.




Certs Offered (1)	10,184	9,570	9,964	12,559
Face Amount Offered (2)	$40,498,583.06	$33,468,496.22	$33,201,770.25	$41,263,355.69
Certs Sold	10,163	9,563	9,955	12,493
Face Amount Sold	$49,494,133.00	$33,467,510.23	$33,199,991.45	$41,243,168.41
Certs Struck (3)	21	7		66
Face Amount Struck	$4 480.06	$985.99	$1,778.80	$20,187.28
Winning Bidders	94	110	84	11.86
Average Rate	2.71	0.35	0.43	0.94
Weighted Average Rate	1.94	0.26	0.27	0.33
Certs at 0%	9	8	5	12
Certs at 18%	70	27	25	144
Certs at 0.25%	6,136	9,477	9,787	11.839
Face at 0.25%	$27,936,508.20	$33,435,222.25	$33,140,917.84	$40.932.681.49
Ties	6,425	9,478	9,791	11,864
At 0%	0	0	0	N/A
At 0.25%	6,134	9,477	9,787	11,839
Up to 10%	287	1	4	17
10 - 18%	2	0	0	8
At 18%	2	0	0	N/A



Notes: 1. Certificates actually offered - i.e. advertised and not removed prior to sale. 2. Total face value of certificates offered at auction. 3. Certificates offered but not sold. Certificates struck to the county prior to sale not included.

Tax Deed Sale

This is a public auction where properties are sold for unpaid real estate taxes, held by the Pinellas County Clerk of the Circuit Court.
Our offices mail courtesy letters each February to taxpayers that are in jeopardy of their property going to tax deed sale.
Once tax deed begins, all outstanding taxes, fees, and interest must be paid.
At any time in the process, the property owner can stop the tax deed by paying all taxes due, interest, and fees.
For more info, please contact us at 727-464-3409.

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Deed of Assignment Template
Printable Deed Of Assignment Template
DOA
Deed of Assignment
FREE 17+ Deed of Assignment Samples in PDF
Deed of Assignment Sample

COMMENTS

PDF Deed of Assignment
In the interests of customer security, Aviva reserves the right to: • contact customers and their witnesses, and • to verify the identities, signatures and/or addresses of any parties to this deed. If you don't provide full contact details the registration of this deed could be delayed. Deletions
PDF Deed of Assignment
This Deed of Assignment is made on (See note 1.) 1. Policy numbered was issued by (See note 2.) (See note 3.) 2. BY THIS DEED the Present Policy Owner (whose name and signature appear below) ASSIGNS the Policy described above to the New Policy ... Aviva Life & Pensions UK Limited. Registered in England No 3253947. Aviva, Wellington Row, York ...
PDF Deed of Appointment and/or Retirement of Trustees
Notes to complete this Deed 1. Date Insert the date on which the deed is completed.Don't backdate or forward-date this deed. 2. Policy Insert the policy number. 3. Insurance Insert the name of the insurance company shown in the policy document. company 4. Appointor Insert the full name and address of each person who has the power to appoint New Trustees, eg the creator of the
Deed of Assignment
The deed of assignment is the main document between the seller and buyer that proves ownership in favor of the seller. The party who is transferring his or her rights to the property is known as the "assignor," while the party who is receiving the rights is called the "assignee.". A deed of assignment is required in many different ...
Deed of Assignment: Everything You Need to Know
4 min. In the realm of intellectual property, a Deed of Assignment is a formal legal document used to transfer all rights, title, and interest in intellectual property from the assignor (original owner) to the assignee (new owner). This is crucial for the correct transfer of patents, copyrights, trademarks, and other IP rights.
Assignment under JCT: a costly lesson for beneficiaries
The deed of assignment was executed at or around the same time as the issue of the court proceedings in which Aviva advanced claims for damages of over £4 million, being the alleged cost of the ...
Deed of assignment
by Practical Law Corporate. Maintained • Australia, Federal. A deed for use when a party to an agreement wishes to assign its rights and benefits under that agreement to another person.
Notice of Assignment and Deed of Assignment
couple buying a house, MPP approved from Aviva via broker. Broker waiting on date to start policy, sol advised 23-Nov, closing date is Tue 4-Dec. Broker will receive the advised starting date this Monday. Ulster Bank issued Loan Offer, and included in pack are two documents: Notice of Assignment Deed of Assignment
Deed of assignment
Public Law. This Precedent is a deed of assignment to be used when transferring the rights and benefits of a commercial contract from one of the original contracting parties (assignor) to a third party (assignee). The underlying contract is retained. This Precedent assumes that the underlying contract contains no prohibition on assignment and ...
PDF Deed of Appointment and/or Retirement of Trustees
2 Notes to complete this Deed 1. Date Insert the date on which the Deed is completed. Do not backdate or forward-date this Deed. 2. Policy Insert the policy number. 3. Insurance Insert the name of the insurance company shown in the policy document. Company 4. Appointor Insert the full name and address of each person who has the power to appoint New Trustees, e.g. the creator of the trust
Assignment under JCT: a costly lesson for beneficiaries
Aviva issued proceedings against Shepherd in September 2020 and relied on a deed of assignment between Aviva and Camstead that purported to assign to Aviva the full benefit of the JCT contract and the right to bring proceedings. The deed of assignment was executed at or around the same time as the issue of the court proceedings in which Aviva ...
PDF Deed of Appointment of Beneficiaries
After completing this Deed This deed, or a copy, must be sent immediately to Aviva so that the changes made by it can be recorded. The original deed should be held in a safe place with the policy document. Every effort has been taken to ensure that the form of this deed and the related printed documentation are legally sound but Aviva
Pinellas County Recorder of Deeds
Pinellas County Recorder of Deeds - St. Petersburg Office in St. Petersburg, Florida. The Pinellas County Clerk of Court handles estate matters, serves as the probate clerk, issues marriage licenses, performs marriage ceremonies, accepts passport applications, records and images legal documents, processes traffic ticket payments, accepts pro se probate and civil cases and pleadings ...
Deed of Assignment: A Guide to Completing and Witnessing the
3 THIS DEED OF ASSIGNMENT is made on (See note 1.) 1. Policy numbered (See note 2.) was issued by (See note 3.) 2. BY THIS DEED the Present Policy Owner (whose name and signature appear below) ASSIGNS the Policy described above to the New Policy Owner named in the Schedule of New Policy Owner(s) absolutely 3. By ticking one of the boxes below the Present Policy Owner confirms that this ...
Pinellas County Public Records
Official Records Search. Select from a list of generic search options (i.e. I need a copy of my Deed, Are there any Liens filed against me, etc…) to locate their Official Records document (s). Perform a Party Name (Grantor and/or Grantee) search on Official Records documents. Perform an Instrument Number search on an Official Records document.
Recording Services
Recording Full Service - Office Locations & Hours. Recording Services Department 315 Court Street, Room 150 Clearwater, FL 33756 (727) 464-7000Monday - Friday, 8:30 a.m. - 4:30 p.m. New! Recording Services now has a drop box located at 315 Court Street South entrance parking lot.
PDF Deed of Removal of Trustee(s) by Settlor
3. This Deed is suggested only for guidance and will need to be adapted to the circumstances of each individual case. 4. The assignment includes no guarantee of the assignor's title to the policy. If such a guarantee is intended or required to be given, legal advice should be sought. 5. The assignment of a life assurance policy may have tax
Tax Certificate & Tax Deed
Once tax deed begins, all outstanding taxes, fees, and interest must be paid. After a tax deed application has been filed, it takes 3-6 months for a property to go to auction. At any time in the process, the property owner can stop the tax deed by paying all taxes due, interest, and fees. For more info, please contact us at 727-464-3409.
PDF Guernsey Deed of Assignment to Change the Legal Ownership of a Life Policy
A separate Deed for that purpose is available from Aviva. IMPORTANT NOTES This assignment is suggested only for guidance and will need to be adapted to the circumstances of each individual case. This deed should be used only after independent professional advice has been taken and Aviva cannot accept responsibility for its use.

Deed of Assignment: Everything You Need to Know

What Is an Assignment?

What Is a Deed of Assignment?

Requirements for a Deed of Assignment

Information to Include in a Deed of Assignment

Deed of Assignment (for Intellectual Property)

To be legally effective a deed of assignment must contain:

Letter of Assignment (for Trademarks and Patents)

Intellectual Property Sales Agreement

IP Transfer Declaration

Merger Document

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Assignment under JCT: a costly lesson for beneficiaries

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