how to change template of presentation

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How to Edit a PowerPoint Template

Last Updated: June 8, 2024

This article was co-authored by wikiHow staff writer, Darlene Antonelli, MA . Darlene Antonelli is a Technology Writer and Editor for wikiHow. Darlene has experience teaching college courses, writing technology-related articles, and working hands-on in the technology field. She earned an MA in Writing from Rowan University in 2012 and wrote her thesis on online communities and the personalities curated in such communities. This article has been viewed 128,311 times. Learn more...

Templates can speed up the creation of projects, but they can also slow productivity down when they are slightly incorrect, out-of-date, or disorganized. This wikiHow article will show you how to control the look and feel of all of your slides by editing a template in PowerPoint on a computer.

Editing a PowerPoint Template

• Open the PowerPoint template that you want to edit.
• Click Slide Master to edit the slide themes, colors, fonts, and placeholders.
• Choose "Save As" from the drop-down menu to save your changes as a template.

• If you don’t have a PowerPoint template, you can search the web for one or create your own .

• For example, if you change the font on a text-based slide, the entire group’s font will change. In Slide Master view, you will see a menu of formatting options, like adding or removing the slide title and footers, changing the background styles , hiding or showing the background graphics , and changing the theme.
• You can add elements such as an image placeholder throughout your slideshow, like a logo. Use Insert Placeholder from the Slide Master menu to add an image or a text box that will appear in the same spot, with the same dimensions, throughout the slideshow.
• Using the Themes drop-down, you can apply a pre-made consistent color scheme and font. Since not all themes will work with your customized template, you can use the colors and font styles as inspiration. Use the Colors and Fonts drop-downs to further customize your template.

• From the File tab, select Save As .
• In the "Save as File Type" menu, choose PowerPoint template . It will save in your Custom Office Templates folder with a .potx extension. [2] X Research source
• Click Save after you’ve given the template a name.

Expert Q&A

• If you don’t already have a Microsoft Office account, you can get a free trial version for a limited time. Thanks Helpful 0 Not Helpful 0

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• ↑ https://support.office.com/en-us/article/customize-a-slide-master-036d317b-3251-4237-8ddc-22f4668e2b56#OfficeVersion=2010plus
• ↑ https://designshack.net/articles/business-articles/how-to-edit-powerpoint-template/

About This Article

1. Open a PowerPoint Template. 2. Click Slide Master from the View tab. 3. Edit the slide masters themes, colors, fonts, and placeholders. 4. Click Save as from the File tab. 5. Click PowerPoint Template from Save File Type... . 6. Click Save . Did this summary help you? Yes No

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How to Apply a Template to an Existing PowerPoint: Step-by-Step Guide

Applying a template to an existing PowerPoint can elevate the look and feel of your presentation without starting from scratch. If you’ve ever found yourself staring at a lackluster slideshow, yearning for a polished and cohesive design, we’ve got the perfect solution for you.

Imagine you have a completed presentation but realize it lacks visual appeal. No worries! All you need is to apply a new template to give it a fresh look. To get started, open the presentation you want to improve, copy the slides, and paste them into a new file using your desired design theme. Easy as pie!

Now, let’s say you have a favorite design saved as a template. Open that template file, then switch back to your original presentation. By using the “Design” tab to browse and apply this theme, you can completely transform your slides while preserving your content. Trust us, this simple change makes all the difference in presenting an engaging and professional-looking PowerPoint.

• 1.1 Getting Started with the File Tab
• 1.2 Selecting a Template
• 1.3 Designing Your First Slide
• 2.1 Importing PowerPoint Templates
• 2.2 Using the Slide Master for Consistency
• 2.3 Saving and Reusing Templates
• 3.1 Adding Variations to Existing Slides
• 4.1 Reviewing Design and Layout
• 4.2 Exporting and Sharing Options

Creating a New PowerPoint Presentation

We will walk through the essential steps to craft a stunning PowerPoint presentation. Key areas include navigating the File Tab, choosing a suitable template, and designing your first slide.

Getting Started with the File Tab

Begin by launching PowerPoint and heading to the File tab. The File tab is your go-to place for all the basic commands. We’ll start by selecting the New option in the menu.

Steps to access the File Tab:

• Open PowerPoint.
• Click on the File tab on the top-left.
• Choose New from the options.

Click on New to reveal a gallery of templates. This section helps us initialize a new presentation and sets the groundwork for choosing templates. Don’t navigate away yet; the File tab contains several essential features we may need later.

Selecting a Template

Choosing the right template sets the tone for your entire presentation. Within the File tab, under New , you’ll see templates categorized for various needs—business, educational, creative, etc.

Find a template that captures your style and the presentation’s purpose. Click on the thumbnail to get started. If you have custom templates, click Browse at the bottom to find the file.

Designing Your First Slide

With your template selected, it’s time to design the first slide. Head over to the Design tab, where you can see a variety of options to customize your design further.

Add a title and subtitle to your opening slide to make a strong impression. You can adjust the layout using the Layout button under the Home tab, switching to the best format for your content.

Feel free to play with colors, fonts, and background options in the Design tab to match your presentation’s look and feel. This first slide sets the standard for your entire deck, so put in the effort to get it right. Let’s turn those ideas into visually captivating slides!

Applying and Customizing Templates

When it comes to applying and customizing templates in PowerPoint, we need to focus on importing templates, ensuring slide consistency, and saving our custom themes for future use. These steps will help streamline our presentations and keep them looking professional.

Importing PowerPoint Templates

First, we need to import the template we want to use. Open the existing presentation and go to the Design tab. Click on Browse for Themes at the bottom of the theme gallery. This allows us to select a template file (usually in .potx format).

Use the following steps to import a template:

• Open the existing presentation.
• Click the Design tab.
• Select Browse for Themes .
• Choose the desired .potx file.

After selecting the file, the new design should apply to all slides. If only some slides need the new design, select those slides before applying the template.

Using the Slide Master for Consistency

To maintain a uniform look across all slides, the Slide Master is crucial. This feature ensures that fonts, colors, and placeholders stay consistent. Access the Slide Master by going to the View tab and selecting Slide Master .

Once we’re in the Slide Master view:

• Edit the master slide to adjust global elements like the background and font styles.
• Customize individual slide layouts under the master slide to ensure they meet our needs.

These changes will reflect on every slide using the specific layouts, giving our presentation a cohesive look.

Saving and Reusing Templates

After creating or customizing a template, saving it for future use is essential. We can save our PowerPoint as a template by using the Save As feature. Select PowerPoint Template (.potx) from the ‘Save as type’ dropdown menu.

Now, the template is ready to be imported into any new presentation, ensuring consistency and saving us time in the future.

Sticking to these steps not only enhances the visual appeal of our presentations but also makes them more efficient to create and update.

Enhancing Presentations with Advanced Techniques

Let’s dive into some methods for adding professional polish and dynamic appeal to your existing PowerPoint presentations.

Adding Variations to Existing Slides

Adding variations to your slides can transform your presentation from mundane to captivating. By incorporating design elements such as custom layouts , unique transitions, and consistently applying a color scheme, we can ensure a cohesive and attractive presentation.

One way to breathe new life into existing slides is to utilize the Slide Master . This tool helps us create a custom template that can be applied to several slides at once. We can design headers, footer placeholders, and even background graphics to match our desired theme.

Another powerful technique is to mix up the slide transitions . It’s essential to use transitions sparingly, so they don’t overwhelm the audience. Instead, focus on smooth and subtle transitions like Fade or Wipe .

We can also play with text and image animations to emphasize critical points. Adding animations in Entrance , Emphasis , and Exit categories allows us to control the way elements appear, highlight, and leave the slide.

Incorporating multimedia elements such as videos, audio clips, and hyperlinks can further engage the audience. Embedding short video clips or sound effects aligned with the presentation’s key points makes the content more relatable and impactful.

Understanding how to rearrange and tweak existing content helps us achieve a professional and dynamic flow. These simple enhancements can truly make our PowerPoint presentations stand out.

Finalizing and Sharing Your Presentation

Ensuring your presentation looks polished and delivering it effectively are crucial steps. Let’s focus on reviewing design and layout before exploring the various exporting and sharing options available.

Reviewing Design and Layout

Reviewing the design and layout is essential for a professional finish. We need to check that every slide’s elements align correctly and consistently.

First, we should ensure the template theme has been applied uniformly across all slides. Utilize Microsoft 365 tools to fine-tune the design. The Design tab offers us a gallery of options. Don’t forget to verify that the fonts, colors, and slide elements match the chosen theme’s style.

Inspect individual slides for any content that might have shifted out of place during the template’s application. Pay special attention to images and text boxes, ensuring they are properly aligned. Remember to double-check transitions and animations to ensure they are smooth and enhance the presentation rather than distract.

Exporting and Sharing Options

Once the design is nailed, it’s time to save and share our work. Exporting the presentation can be done in several ways. Using the File tab, we can select “Save As” to save different formats like PDF or JPEG. This ensures that our presentation is accessible even if recipients don’t have PowerPoint installed.

We can also choose to share directly via Microsoft 365 . Opt for OneDrive to facilitate collaborative editing. It’s particularly handy for team presentations where multiple hands might need to tweak the content before the big day.

To ensure everyone can view our presentation, we can convert it into a link. Use the Share button in the upper-right corner to generate a shareable link. Emailing or downloading the file are also straightforward methods.

Ensuring we consider our audience’s needs, from compatibility to editing capabilities, can make our presentation seamless and impactful.

Related posts:

• How to Record a PowerPoint Presentation: Step-by-Step Guide for Professionals
• How to Crop a Picture into a Circle in PowerPoint: A Step-by-Step Guide
• How to Copy a Slide from One PowerPoint to Another: A Step-by-Step Guide
• How to Save PowerPoint as Video: Step-by-Step Guide for Beginners
• How to Print PowerPoint with Notes: A Step-by-Step Guide
• How to Insert PDF into PowerPoint: A Step-by-Step Guide for Seamless Integration
• How to Play PowerPoint Slides Automatically Without Clicking: Step-by-Step Guide
• How to Convert PowerPoint to PDF: A Step-by-Step Guide
• How to Create a Timeline in PowerPoint: Step-by-Step Guide for Professionals
• How to Add Notes to PowerPoint: A Step-by-Step Guide for Enhanced Presentations
• How to Change Slide Size in PowerPoint: A Step-by-Step Guide
• How to Save a PowerPoint as a Video for Smooth Presentations

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How to Edit a PowerPoint Template: A Quick Start Guide

Whether you’re starting from scratch and building a custom template, or have a PowerPoint template you’ve downloaded and want to customize, knowing how to edit a PowerPoint template is a great skill to have in your kit.

We’re going to walk you through editing a PowerPoint template step-by-step, explaining all the PowerPoint terminology along the way!

If you like the presentation template we are using here—Creativa—you can get it from Envato Elements . It’s a great multi-purpose template that’s great for all types of presentations.

How Does Unlimited PowerPoint Templates Sound?

Download thousands of PowerPoint templates, and many other design elements, with an Envato membership. It starts at $16 per month, and gives you unlimited access to a growing library of over 19+ million presentation templates, fonts, photos, graphics, and more.

Maximus Template

Animated PPT Templates

Fully animated.

Explore PowerPoint Templates

PowerPoint Slide Layouts

First, a little terminology.

PowerPoint calls individual slide templates “slide layouts,” and the full template is the “master slide layout.” This little tidbit comes in handy if you have ever to use documentation or help files.

The slide theme is all of the stuff that’s unique to a set of slide layouts, including colors, fonts, effects or transitions and backgrounds.

Placeholders are all the boxes for specific types of content on each slide. You’ll know these because the containers have dotted lines and often contain text or icons that tell you to “place an image or text here”.

Each template includes all of the above with a set of slide layouts for specific needs. You can find all the different slide choices available for your theme under Home > Layout. (You can also find it under View > Slide Master.)

How to Edit a PowerPoint Template

Now that you know what you’re looking at in PowerPoint, you can start to edit the template. We’ll look at all of the changes you can make to the slide master so you can go from a templated presentation to something that feels a little more custom.

Going down the PowerPoint template route is a great option for most people. The best advice is to pick a template you really like, to start with slides for most of the content elements you will need, and then adjust colors and fonts for your brand. You should also remove slide types that you don’t need to make the deck easier to manage and edit. (This can also help decrease overall file size as well.)

Here’s how you do it.

Step 1: Open the Slide Master and Remove Unnecessary Items

Start with the Slide Master, navigate to it using View > Slide Master.

Make sure the slide groupings make sense to you, and change or rename them if necessary. You can also remove groups if you don’t want them.

Note that anything included on a Slide Master (slide number one in the image above) will carry to all slides in that group (called slide layouts). This is helpful when you have an element such as a logo or background that appears on every slide in that group in the same position.

Rearrange slides to fit your needs and delete any slide types that you don’t need.

Step 2: Add Common Elements to Master Slides

While you have the Slide Master open, make any changes to slides that you want to impact the entire deck. Add a logo or background element.

You might also design or change the text in a footer, or add automatic slide numbering that appears on every slide in the deck.

Close the Slide Master when you are finished. Every slide that you have changed in the master will reflect those changes.

Step 3: Change the Theme

You can change colors and fonts in the Slide Master as well. Changing these elements in the Slide Master will apply them to all slides in the deck so that you don’t have to set custom specification on each individual slide.

Use preset color and font palettes for styles that already match or set your own, based on a specific color or palette.

Change the color palette using the Colors option in the Slide Master. Click customize to set colors specific to each element and give it a name you’ll remember.

Change the font using the Fonts panel.

If you are uncertain about making changes on your own, PowerPoint has some presets in the Themes panel. These preset themes may or may not work with your template, proceed with care.

Note that these changes only take effect on the slide they are applied to, unless they are applied to a Slide Master, which impacts all layouts nested therein. That’s why in the example above the changes only affect one slide rather than the entire deck.

Step 4: Change Placeholder Text and Elements

Next, go through the slides and set placeholder elements in a way that makes sense for you. This is most important if multiple people will work from the same PowerPoint template.

Set master text and placeholder elements in the locations and sizes you want them to be. Use easy instructions that tell anyone building a slide how much information they should include.

Close the Slide Master after making the changes and save.

Step 5: Save a New Template

Once you have edited a PowerPoint template and are happy with the design, save the file so it can be loaded and reused. You need to save it as a PowerPoint template file (.potx).

• Navigate to File > Save As (or Save a Copy)
• Choose PowerPoint Template in the Save as Type list (the file will automatically save in the Custom Office Templates folder on your computer)
• Give it a name you will remember
• Select Save

Share a copy of the file with other users and tell them to put in in their Custom Office Templates folder for easy access. To use the new template, select File > New, then Custom > Custom Office Template > [your template name].

Simple! You now have your own custom PowerPoint template that you can share with your team, and use again and again.

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How to Edit PowerPoint (PPT) Slide Template Layouts Quickly in 2024 + Video

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PowerPoint is the ultimate way to make a great impression!

Now, how can you do it quickly and easily? With a template on PPT!

Wondering how to edit PPT templates? Follow this tutorial to update many slides at the same time.

In this tutorial, you'll learn how to edit a premium PowerPoint template .

Knowing how to change PowerPoint templates is a key skill. It helps you make amazing slide layouts faster than ever in 2024 and beyond.

You'll also learn how to use Slide Master View in PowerPoint to adjust any slide's design. 

Your Quick Start Guide to Learning How to Edit PowerPoint Slide Templates (Video)

Are you ready to start learning how to edit templates in PPT?

I recommend you to watch this easy to follow video. It's a quick way to get started editing PowerPoint themes:

You can also go for the complete written tutorial below.

You'll find more information on how to change PPT layouts. We'll include PowerPoint design principles.

Jump to content in this section:

Key Principles of Good PowerPoint Design

How to use powerpoint layouts, timesaving powerpoint templates slide examples, when you can't edit a ppt slide design, 5 powerpoint presentation slide design trends for 2024, 5 best (on-trend) powerpoint slide design templates for 2024, more powerpoint templates for great presentations, learn more about using powerpoint, need more help grab our making great presentations ebook (free), better than built in powerpoint layouts.

It's no secret that most people dislike giving presentations. The dread of public speaking ranks among the greatest fears in public surveys.

Good design gets out of the way of the content you're sharing. It helps your audience focus on the content itself instead of the design.

Well-designed slides can build your own confidence. They also make your key points clearer to the audience.

Here are three key principles to remember. Apply these when you adjust PPT layouts with your customizations:

• Use starting elements . Preparing for a presentation often means that you're on a tight timeline. When that's the case, use all PowerPoint's built-in tools and features. This gives you as much time as possible to focus on content and preparation, and not the slide designs.
• Consistency is key . There's nothing more distracting than your logo moving around slightly as you advance slides. You'll want to ensure that key elements like logos, copyright text, and more are in the same position on every slide.
• Don't reinvent the wheel . Instead of recreating each slide and placing repeated elements on each slide, you can edit slide masters instead to save time.

Find smart ways to build a presentation. Find alternatives instead of rebuilding everything from scratch. We can use slide layouts   to save time and ensure consistency.

Guide to Making Great Presentations (Free eBook Download)

Also, before you read on, be sure to grab our free eBook:  The Complete Guide to Making Great Presentations .

It'll help you master the presentation process. It goes all the way from initial idea to delivering with impact. 

Now let's get into this PowerPoint slide layout template customization tutorial:

Template on PPT layouts are placeholders on slides.

You’ll add content to them, like text and images. It streamlines the process of building out PowerPoint slides. You’re simply filling your own content into ready-made sections.

It automates the process you use to edit PowerPoint theme designs. And it keeps your slides more consistent in their look and feel.

To set a slide's layout, make sure that you're on the  Home  tab on PowerPoint's ribbon.

Click on the  Layout  drop-down. You'll see a variety of thumbnails for the PowerPoint layouts you can use.

Most PowerPoint themes include a variety of slide layouts. Having many layout options gives choices for starting points when designing your own content.

Click on one of these thumbnails to apply a PowerPoint layout to the active slide. You can then add content to each of the placeholder boxes as you build up your own presentation.

Understand PowerPoint's Design Layers

You might be accustomed to working in  Normal View. Here you can simply click and drag and drop to change a slide.

You can edit the slide, or the slide master that controls the design for many slides.

I like to think of PowerPoint's design tools as being in layers:

• Slides hold content, such as text, images, charts, and more.
• Slide layouts  are pre-built arrangements of placeholders for content that you can add to slides.
• The  slide master  controls design elements of the slide layout.

What if the slide layout doesn't have the elements you need?

In that case, you can edit a slide layout.   Let's take a look.

How to Take Control of PowerPoint Slide Master

A slide's layout is controlled by the Slide Master. 

Think of slide masters as the settings for a slide layout. While you add content and objects to a slide master, slides that use the master will have the same shared elements.

Many of your slides will have what I would call "repeated elements." For example, each slide might feature your company's logo in the upper right corner.

It makes sense to add those elements to the Slide Master itself so that you don't have to make the change for each slide.

To edit a PowerPoint template slide layout, we need to switch to Slide Master View . Go to the  View  tab and click on  Slide Master  to switch to editing the template master.

In the screenshot below, I've placed a logo in the corner of a slide on the parent master.

I simply pasted it from my clipboard and placed it in position.

Notice in the sidebar that Slide Masters have a hierarchy to them. The white slide at the top controls each of the Slide Masters that are underneath them.

Below, you can see when I switch back to Normal View that the logo is on every slide that uses the same master in the same position.

When I added the logo to the parent master, it's an edit PowerPoint theme step that affects multiple slides.

Instead of adding this logo to each slide, you can simply add it to the slide master. Each slide that uses that master will automatically update with the logo.

Learn more with this tutorial:

How to Edit PowerPoint Template Slide Layouts

Most presentations have built-in layouts, but those only contain placeholders for content. It relies on you already knowing what the right way to present content is.

A premium theme is like a lookbook, built for inspiration. You start with it, then edit the PowerPoint template to your liking.

Take the slide design below, for example. This uses slide 49 from Elements' Hero Multipurpose theme.  If I need to present growth statistics for my business, this slide is ready-made for that purpose.

Even when you're using an Elements presentation, you can still edit the slide master to add common elements like a logo or footer text.

Let's take an example of taking an Elements template and edit it for our own purposes.

In the screenshot below, you can see that there's a starting logo and box at the bottom. We can put our site title there.

You can simply type over and replace these elements. Change any of the slides that use this master.

Basically, I see using Elements themes as the best of both worlds. They've got ideas for slides and starting points that give you a head start. But flexibility to edit the Master means you can customize it totally.

It's easy to see how to change PPT templates with the help of slide masters.

Custom themes like the Hero v1 Presentation Template include dozens of unique layouts. They help you change PowerPoint templates using the litany of layouts.

Let’s walk through how to edit PowerPoint templates using examples from Hero. It’s incredibly quick - you don’t need any design skills or graphic design experience!

For each example, I’ll show you “before” and “after” versions of each slide.

You’ll watch customizations come to life as we change PPT templates.

Slide 12: Changing Text Placeholders

Suppose you're building a presentation to introduce products or services. You'll want to look at key points, the features that make your offering special.

When you learn how to edit PowerPoint templates, a key focus is text placeholders. 

Instead of starting with a blank slide, try a template layout like slide 12.

All you'll need to do here is type over the text placeholders with your own words. In moments, your message will come to life.

It's much easier to change PPT templates that have placeholders. Using pre-built slides takes the hard work out of editing PowerPoint templates.

Slide 77: Bringing Slides to Life

Using simple text blocks is a quick way to share content. But it really pays to bring slides to life with pictures and graphics.

Using the human element is a great way to do this. When you edit a PowerPoint theme, keep audience attention in mind. Make sure you bring data to life. Slides like this one are perfect. 

The human figure adds energy to your design. Change PPT layouts like this by adjusting the columns in the bar chart on the projector screen.

Slide 98: Sharing Your Global Presence

Global thinkers benefit from a worldwide presence. Using pre-built map layouts as you're editing in PowerPoint helps illustrate worldwide locations.

Click and drag the map markers, lines, and text labels to cover any point on the map. Then be sure to add some explanatory text over on the left side.

In a flash, you've built a vibrant, engaging new slide with a few change PowerPoint template actions.

Ever tried to edit PowerPoint themes, but can’t select an object? This can happen when you edit PPT templates.

It often happens because the object you’re changing is on the slide master, not the slide itself.

Learning how to edit PPT templates also requires editing the master. The fix is easy. Simply go to View > Slide Master.

Then, you can change the object that you couldn’t select before. 

In the example below, I've switched to the slide master to change the graphic in the corner of the slide.

This element isn't editable from Normal View because it's part of the slide master itself. The only way to change it is by adjusting the slide master.

Any slide that uses the same master will have its design changed as well. In essence, adjusting a master is an edit PowerPoint theme technique that affects multiple slides.

We’ve seen how to change PowerPoint template layouts and designs. But to create truly compelling slide decks, you need to embrace current trends.

It's easier to learn how to edit PPT templates when you have design examples. We'll share those in this section.

Read on to see the latest and greatest PPT slide design trends for 2024:

1. Minimalism is Timeless

Minimalism is a hot trend in PowerPoint slide design. Why? It looks great, making use of open space to highlight your content.

Change a PowerPoint template to be as minimalist as possible.

Plus, it’s easier for audiences to read because it keeps slides uncluttered. Learn how to edit a theme in PowerPoint with this design style.

2. Images Throughout

Wondering how to change PPT template designs into something special? A quick and easy way is to add images. Audiences in 2024 expect highly visual presentations.

Template on PPT designs make adding images a breeze.

It's easy to see how to change a PPT template with the help of our full tutorial:

3. Brevity Is Key

Have you ever listened to a presentation that never seems to end? Most of us have. In 2024, brevity is key as our lives grow ever busier. 

Fortunately, you can change PowerPoint template downloads to fit any time schedule.

Select your favorite slides, fill in crucial details, and stay focused. Your audience will thank you!

4. Data Illustration With Infographics

PowerPoint is a great tool for explaining concepts and ideas. But words and numbers alone won’t suffice in successful 2024 presentations. Instead, you need to turn to infographics.

Update a template on PPT with data visuals that tell stories about trends. These are powerful tools that merge information and graphics into dynamic illustrations.

Check out our PowerPoint infographic tutorial. Learn how to create your own infographics:

5. Stunning Color Gradients 

Gone are the days when you could satisfy an audience with a solid color backdrop. In 2024, sleek color gradient backgrounds are in style. 

These lend stylish contrast to any slide. When carefully applied, they help offset text and images and call attention to key details.

The key to success when you edit PowerPoint template designs is to stand out.

It's much easier to learn how to edit PPT templates with great examples. You can edit PowerPoint themes like the ones you see in this section.

Premium PPT templates help you do exactly that! Here are five top trendy PowerPoint templates for 2024:

1. Trendy - PowerPoint Template

As you think about how to edit a theme in PowerPoint, consider your needs. What types of slides do you want to work with? If you've got several ideas in mind, it’s a great idea to choose a flexible template packed full of custom options.

The aptly named Trendy - PowerPoint Template is an excellent choice. It features over 150 slides spread across five sleek color themes.

Resizable graphics and image placeholders are included to speed up your edits.

2. Minimal Modern PowerPoint

A minimalist look helps keep your slides clear and easy to read. It’s also stylish and a top trend in PPT design in 2024. This one delivers a full set of bold slide layouts that you can adapt for any project.

Work through dozens of slides and watch your content come to life. Then share on any widescreen display to see your slides in beautiful HD resolution.

3. UCorporate Modern Business

Imagine how to change PPT template designs to exactly match your brand’s style. This template lets you do it. Create an unforgettable trendy glimpse at your operations.

Begin by browsing the light and dark themes to find the perfect style. Then start customizing, adding in plenty of photos and supporting data visuals. All the design work is already done for you, helping you build a trendy and inspiring slide deck in no time.

4. STYLE - Multipurpose PowerPoint Template

STYLE offers unmatched creative power to you. In fact, there are over four thousand slides in the pack! They’re divided into twenty color schemes, making it incredibly easy to find your favorite colors.

Animations are already built-in, a key timesaver offered by this template. All you've got to do is drag and drop to add your own content.

5. Simple Presentation

Simple Presentation: the name speaks for itself. A trendy PPT like this works well for almost any topic. With over thirty animated slides, you can pick out your favorites and customize them in a flash. 

As you edit a theme in PowerPoint, speed is key. You’ll find plenty of it here. Key design features are pre-built, helping you craft compelling decks even when you’re pressed for time.

You've learned how to change PowerPoint templates with ease. As you can see, premium templates are the best way to do it!

Remember that templates are flexible. You know now how to edit a template in PPT, so you can customize them to perfection.

Here are more template on PPT options for your next project:

When you think of how to edit a template in PPT, layouts help you work faster. But they’re just one method for how to change PowerPoint templates.

Want a comprehensive rundown on how to use PowerPoint? Explore our Ultimate Guide to the Best PPT  tutorials.

Or, learn new skills with these selections from our vast library:

We've got the perfect complement to this tutorial. You can find more information in our new  eBook on making great presentations . 

Download this PDF eBook now for FREE with your subscription to the Tuts+ Business Newsletter.

PowerPoint presentations have built-in layouts. But there's a better alternative when you want to get creative. Your best bet is Envato Elements! 

Elements is the ultimate value for creatives like you in 2024 and beyond. For a flat monthly rate, you can download and use as many premium PowerPoint layout themes as you want! Pre-built designs are a great way to learn how to change PowerPoint templates.

More PowerPoint Templates

Plus, Elements includes millions of other digital assets. You'll enjoy fonts, stock photos, music, and more. This content pairs perfectly with your slide designs!

And now, it's easier than ever to source the perfect content from Elements. We've introduced a brand-new AI search assistant . 

Simply describe your project needs in a few words. In moments, the smart tool will curate amazing assets from the vast Elements content library. It saves you the time of searching.

You - and your audience - will be amazed with the digital content that you feature. Join Elements today  and get started!

Customize PowerPoint Templates Today

In this tutorial, you’ve learned how to edit PowerPoint templates. As you can see, it’s the ultimate way to create stunning slide designs of your own.

We also looked at how to change PPT template designs with the Slide Master view. It helps you update many slides all at once. So, what are you waiting for? Put your new skills to work today!

Explore the vast library of templates  on Envato Elements. Choose your favorites and start to edit PowerPoint template themes now.

Editors Note: This post was originally published in 2020. It's been completely revised by our staff to make it current, accurate, and up to date —with special help from Andrew Childress .

How To Edit Or Modify a PowerPoint Template

Easier than starting from scratch

PowerPoint is a useful program to help you create slides for a presentation and even turn them into a video. It has aged well and is still one of the most popular choices for educators, in-house business presentations and home theatre applications.

You can add graphics, text, and multimedia to enhance the appearance and make your presentations more engaging. The list of rich media, including music and video continues to grow.

Along with those features is the ever-expanding variety of templates. Even so, not every template has all that you want or need. Some editing is still required from time to time. The good news is that those templates, purchased or free, can usually be modified and edited by you.

Edit Or Modify a PowerPoint Template

When it comes to Powerpoint templates you can:

• Start from scratch with a blank presentation and use it as a one-off or create a custom template
• Use one of the themes provided from the program or downloaded for free
• Purchase templates from various sources

Learning how to edit a presentation is a valuable tool to have in your kit. Many tutorials suggest using the Slide Master view. However, Slide Master provides blank layouts. It is not a way to edit an existing template.

Let’s say you just purchased a bundle of templates because they look impressive and you want to use them for your business. However, the templates are niche-based, and your business provides online services such as website design.

For example, maybe you like the layout and built-in animations of a real estate Powerpoint template. Does that mean you can’t use it? No, you can customize it for your business by swapping out the images with ones that are more relevant to your industry.

There are many ways to edit a Powerpoint presentation. For the purposes of this tutorial, we are going to outline the steps to turn a real estate template into one for a website design company.

Start With The Cover Slide

Below is the first slide in a purchased real estate Powerpoint presentation.

The first thing you will want to do is to replace the house image with an image of a website. There are two different ways to do this.

Right-Click On An Image To Change It

Some templates will allow you to swap out the picture simply by right-clicking on it and choosing Change picture . Then select the source of your new image ( File, Online Sources, Icons, Clipboard ).

I prefer to use image sites that I know are free and not subject to any copyright laws. As you can see in the image below, when you select From Online Source , you are taken to a screen where you can choose pictures under Creative Commons .

However, there is also a disclaimer on the bottom of the pop-up that says: You are responsible for respecting others’ rights, including copyright.

To be safer legally, use the From a file option and choose an image from afree stock photo website.

Use The Selection Panel To Change Images

Templates that have more complicated animations and transitions will require a different method to change the images.

Start by making sure you are on the Home tab in the top navigation bar.

Now you want to look for and click the Select drop-down menu on the right slide of the top navigation. Choose Selection pane .

This will open a new tab that shows you all the elements on the slide and gives you the ability to “show” or “hide” them.

Your goal in this step is to isolate the image from any other elements on the slide so that you can change it.

Click on Hide All so that you see a blank white screen. The number of elements you will see in the selection panel will depend upon the complexity of the slide.

In this example, it is easy to identify which element is the image as there is only one picture. If your slide has many photos, you will want to click on the dash (-) next to the name of each picture element to find the one you want to change.

Click them on and off until you find the right one.

Make sure that once you find the right picture, it is the only element that is showing. By hiding the other items, you can isolate the image to change it.

At this point, you can follow the same instructions above by right-clicking on the image and selecting Change Picture .

Change Font & Shape Colors

You can also change the font colors and type, as well as the transparency and color of the shapes.

If you choose an image that uses the same color scheme as the template, you will probably only need to do minimal changes, if any. But if you find a picture you want to use that doesn’t match the color scheme, don’t worry. It’s easy to change.

The image below shows the cover slide with a website image that replaced the picture of the home.

It looks out of place from a color perspective. So, let’s change the colors to match our new image for a more congruent look.

Change The Color Of The Shapes

Right-click with your cursor on the background shape that contains the title and select Format Shape .

This process will open a side panel where you can see that the bottom bar is filled with a solid color with 30% transparency. You can also see the color that is used.

Let’s select a color that blends better with our new image. Click the dropdown arrow next to Color and choose the Eyedropper option. You can also select any theme, standard, or custom colors. But if you want to match the colors in the image, using the Eyedropper works best.

Move your cursor to any part of the image that is the color you want to use and click return . You will now see that the bottom bar is the color you chose using the Eyedropper.

Now, remember that the original slide had a 30% transparency effect. This is removed when you change the color. If you want to use that with your new color, right-click the bottom bar, select Format and put the Transparency level back to 30%.

Follow the same procedures as above to change the right color column to the same color. You will notice that now there is an additional section called Recent Color to make it even easier for you to use the same color you used before.

You can change the color, font, size, and location of any text in your template. Start by highlighting the text and looking at the top navigation section that refers to what you can do with text.

With the text highlighted, you can make several edits, including:

• Style (bold, italic, underlined, shadowed)

If you are not sure what any of the options mean, hover your mouse over it to see a description. Of course, you will want to replace what the text says to match your business.

To move the location of the text, put your mouse over one of the dots you see in the highlighted section until your cursor turns into a vertical arrow.

Then use the arrows on your keyboard to move the text up, down, right, or left.

In this sample, the white text looks good with the image and color scheme. However, it could use a few tweaks to the location and style.

See the new slide below and how we transformed it from the original slide by customizing it while keeping the same basic design, animations, and transitions as the template.

The benefit of editing and customizing pre-made templates is that you can benefit from the design skills, animations, and transitions of professional Powerpoint creators.

There is no need to avoid a template that is geared towards an industry or niche that isn’t yours. By following the instructions above, you can have the best of both worlds.

David has a background in small business and lives in Australia. He is a WordPress and Ubuntu Developer who enjoys design, CSS and tech tool integration. Read David's Full Bio

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How to Apply or Change the PowerPoint Template in 4 Easy Steps

Are you tired of using the same old and dull PowerPoint template on your presentation?

Learn everything you need to know on how to apply PowerPoint templates in just 4 easy steps. In addition, as you go through the process of changing a PowerPoint template, allow us to provide you with information on how to use the "Slide Master View" tab once you change the design of your PowerPoint templates.

In this article, we will walk through the following:

Quick start guide on how to apply a template to your PowerPoint slide .

How to edit a PowerPoint template: 6 quick and easy steps (with Pictures).

Frequently Asked Questions on How to Apply or Change the PowerPoint Template:

Learn How to Apply or Change The PowerPoint Template

How to apply a template to your powerpoint slide.

Here are the guide steps in applying a PowerPoint template in your presentation;

Open your Microsoft PowerPoint .

Look and select for "File" tab.

Locate and click the "New" pane.

Select "New," and choose a PowerPoint template that suits your presentation.

How to edit a PowerPoint template: 6 quick and easy steps (with pictures).

Suppose you have an existing PowerPoint template presentation on your computer and want to use it in your slides. To custom template, you need to;

Open the file that has the template using your Microsoft PowerPoint .

Select the "View" tab and navigate to "Slide Master."

Click "Slide Master."

Edit or Change the existing words, elements, background styles, fonts, and color palette from the Slide Master.

Select and Click "Close Master View."

Go to the "File" tab, select "Save As" in the file type list, navigate for "PowerPoint template, then rename your template and click "Save."

Note: The slide master view will eventually slide to your PowerPoint presentation control panel window, where any editing and changes you make will be input into all slides. Anything you edit and change in the slide master will show throughout your PowerPoint template presentation.

Final Thoughts on How to Apply or Change The PowerPoint Template.

Suppose you need a fresh and new template for your PowerPoint presentation.

Check out each way to see which method fits perfectly for your PowerPoint presentation in the future.

Explore the rest of our blogs in Simple Slide for quick and easy guides!

Frequently Asked Questions on How to Apply or Change The PowerPoint Template:

What is a powerpoint slide layout.

Microsoft PowerPoint calls each slide template a " slide layout " and the whole template a "Master slide layout."

All content on a slide is formatted, positioned, and placed in placeholder boxes using slide layouts.

What are the fundamental principles of a good PowerPoint design?

These are the three fundamental principles in building your PowerPoint presentation;

Use to build-in features in your Microsoft 365

Consistency is the key

Use innovative ways to be proficient.

How can I access an edited PowerPoint template?

To access an edited template, you need to;

Open their Microsoft PowerPoint presentation.

Go to the "File" tab and click "New."

Click "Custom" and select "Custom office template.

Select the template name you use to save your file.

Related Articles:

How to Use Slide Master in PowerPoint

Roadmap PowerPoint Templates

Change Management Communication Plan Template

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How to set a custom template as the default in powerpoint.

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Microsoft Office vs. Google Docs, Sheets, Slides: Which Is Best?

The macos sequoia features you’re not getting this fall, your internet provider might have got hacked, quick links, create a custom template, set a custom template as the default.

Microsoft PowerPoint allows users to set a custom template as the default theme when creating a new presentation. This provides a way for users to immediately start building a slideshow using a template specially designed for them.

Creating a custom template in PowerPoint is quite easy. To get started, go ahead and open a blank PowerPoint presentation. You can do so by opening PowerPoint, selecting “New” in the left pane, and then selecting “Blank Presentation” from the template library.

Now, with your blank presentation ready, go ahead and select the slide orientation and size, which you can do by choosing the “Slide Size” option in the “Customize” group of the “Design” tab.

Once you’re finished with that, it’s time to open PowerPoint’s Slide Master, which is where the rest of the customization will take place. To access the slide master, click on the “View” tab and select “Slide Master” in the “Master Views” group.

The Slide Master will appear in the left pane. Here, you can customize the fonts, headings, colors, text and image box placement, and more.

Related: How to Create a Custom Template in PowerPoint

Once you’re happy with your setup, save your template and exit out of PowerPoint. After that, it’s time to set it as the default template that PowerPoint opens with.

To set your custom theme as the default, open PowerPoint, select “New” in the left pane, and then click the “Custom” tab.

Next, select the “Custom Office Templates” option.

Your custom templates will appear. Select the one you want to make the default template.

A new window will appear, giving you a preview of the template and some basic information (if you input any). Click the  “Create" button.

Next, head over to the “Design” tab and select the “More” arrow in the “Themes” group.

A list of themes will appear. Right-click your custom theme and then select “Set as Default Theme” from the drop-down menu.

Now, the next time you open PowerPoint, it will automatically begin with this theme.

• Microsoft Office
• Microsoft PowerPoint
• office 2019

How to Change PowerPoint Template: 2024 Guide for a Fresh Look

Changing the PowerPoint template can seem daunting, but it’s pretty straightforward. All you need to do is select the new template you want to use and apply it to your presentation. This will update the design and layout of your slides, giving your presentation a fresh new look.

Step by Step Tutorial: How to Change PowerPoint Template

When you’re looking to spruce up your PowerPoint presentation, changing the template is a solid starting point. It can breathe new life into your slides and make your content stand out. Here’s how you can do it.

Step 1: Open Your PowerPoint Presentation

Open the PowerPoint presentation you wish to modify.

Once you have your presentation open, you’re ready to start the process of changing the template. Make sure to save your work before proceeding to the next step.

Step 2: Go to the Design Tab

Click on the “Design” tab located at the top of the PowerPoint window.

The Design tab is where all the magic happens when it comes to the look and feel of your presentation. Here, you’ll find a wide array of template options to choose from.

Step 3: Select a New Template

Browse through the available templates and select the one you’d like to apply.

Take your time exploring the different templates. Consider the mood and message of your presentation when making your choice. You can also search for more templates online if you don’t find one that suits your needs.

Step 4: Apply the Template

Click on the template to apply it to your entire presentation.

Once you click on a template, PowerPoint will automatically update all of your slides to reflect the new design. It’s that simple!

After completing these steps, your PowerPoint presentation will have a whole new look. The new template will be applied to all your slides, giving them a cohesive and professional appearance.

Tips for Changing PowerPoint Template

• Always save your original presentation before making changes. This way, you can always revert back if needed.
• Consider the color scheme and design elements of the new template and how they align with your content.
• Feel free to customize the template further by changing the fonts or adding new design elements.
• Preview the template with your content before finalizing your choice to make sure it looks good.
• Remember that a template is just a starting point. Don’t be afraid to tweak and personalize it to fit your needs.

Frequently Asked Questions

How do i apply a new template to only selected slides in my presentation.

To apply a new template to selected slides, first, select the slides you want to change in the slide sort view. Then, right-click the desired template and choose ‘Apply to Selected Slides’.

Can I use templates from previous versions of PowerPoint?

Yes, you can use templates from previous versions of PowerPoint. However, some features from newer versions might not be available.

Where can I find more PowerPoint templates?

Additional PowerPoint templates can be found within the PowerPoint application, on the Microsoft Office website, or various third-party websites offering free or paid templates.

How do I save a custom template for future use?

To save a custom template, go to the Design tab, click on the drop-down arrow in the Themes group, and select ‘Save Current Theme’. Save the theme file in the designated folder for PowerPoint templates.

Can I share a custom PowerPoint template with others?

Yes, you can share a custom PowerPoint template. Just save your custom theme and send the file to others, who can then add it to their PowerPoint themes library.

• Open your PowerPoint presentation.
• Go to the Design tab.
• Select a new template.
• Apply the template.

Now that you’ve got the hang of changing your PowerPoint template, you’re well on your way to creating presentations that captivate and impress your audience. Remember, the right template can make a world of difference in how your information is perceived. It’s not just about making your slides “pretty”—it’s about enhancing the effectiveness of your communication.

Think about the mood you’re trying to set and the message you want to convey. Are you presenting serious financial data? Maybe opt for a clean, professional template. Discussing creative ideas? Look for something more colorful and dynamic. The great part about PowerPoint templates is that there’s a vast array to choose from, and each can be customized to suit your specific needs.

Don’t be afraid to experiment with different templates until you find the perfect fit. And if you’re feeling particularly creative, go ahead and create your own template. Who knows? Your custom design might just be the next big trend in the PowerPoint world.

Most importantly, have fun with it! Changing your PowerPoint template is an opportunity to express your unique style and make your presentation stand out. So go on, give your slides the makeover they deserve, and watch as your audience sits up and takes notice. After all, a powerful presentation begins with a powerful template.

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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How to Change or Apply PowerPoint Template for Existing Presentation (In Easy Steps)

Transform your presentations effortlessly with our step-by-step guide. Say goodbye to confusion and hello to captivating slides!

Applying a Template to an Existing Presentation (Step-by-Step)

Follow these clear steps to give your existing presentation a fresh, professional look.

Step 1: Open your presentation in PowerPoint.

Step 2: Navigate to the "Design" tab.

Step 3: Click "More" for template options.

Step 4: Choose a template and apply.

Step 5: Review and adjust as needed.

Step 6: Save your updated presentation.

Note: Applying a template will change the overall design of your presentation, including the fonts, colors, and layout. However, your existing content will remain the same.

Where Can I Get Delicate Templates for Free

You can get delicate templates for free for WPS Office from the following sources:

WPS Template Store:  The WPS Template Store is a built-in store in WPS Office that offers a wide variety of free templates for presentations, spreadsheets, and documents.

Third-party websites:  There are many third-party websites that offer free templates for WPS Office. Some popular websites include:

WPS Academy

Template.net

WPS Templates

WPS Office is a free and open-source office suite that includes word processing, spreadsheet, presentation, and PDF tools. It is compatible with Microsoft Office formats, so you can easily open, edit, and save files created in Microsoft Word, Excel, and PowerPoint. 3 advantages related to powerpoint editing or some features that Microsoft Office does not offer for FREE:

Co-editing within Word document, Spreadsheet and Presentation: WPS Office allows multiple users to co-edit Word documents, spreadsheets, and presentations in real time. This is a feature that is not available for free in Microsoft Office.

Share documents in a group, and group members can edit them with your permission: WPS Office allows you to share documents with a group of people and give them permission to edit them. This is a feature that is not available for free in Microsoft Office.

PDF to Word/PPT/Excel: WPS Office allows you to convert PDF files to Word documents, PowerPoint presentations, and Excel spreadsheets. This is a feature that is not available for free in Microsoft Office.

Useful WPS Office templates:

#1: Delicate Floral Art Year-End Summary Report

Beautiful floral art design

Easy to customize with your own content

Suitable for a variety of uses, such as year-end reports, business proposals, and marketing presentations

#2: Elegant Delicate Year-End Summary Template

Elegant and professional design

#3: Steady Blue Delicate Waves Shading Template

Modern and minimalist design

Suitable for a variety of uses, such as business presentations, educational presentations, and marketing presentations

How to Change PowerPoint Templates for Existing Presentations with WPS Office :

Step 1: Open the existing presentation that you want to change the template for.

Step 2: Click the Design tab.

Step 3: In the Themes gallery, click the more button.

Step 4: Click the Browse for Themes option.

Step 5: Navigate to the folder where the template file is stored. Select the template file and then click the Open button.

Step 6: Click the Apply button to apply the template to your presentation.

Use a consistent design throughout your presentation. This includes using the same fonts, colors, and layout.

Use high-quality images and graphics.

Avoid using too much text on each slide.

Microsoft Office Templates

Useful PowerPoint templates:

#1: Minimalist Presentation Template

Clean and simple design

#2: Infographic Template

Visually appealing design

Easy to use to create infographics that are informative and engaging

#3: Data Visualization Template

A variety of data visualization charts and graphs

Easy to use to create data visualizations that are clear and concise

Tips for Customizing a Stunning PowerPoint Presentations

5 tips for designing stunning PowerPoint presentations:

Consistency is key. Use the same fonts, colors, and layout throughout your presentation.

Use high-quality visuals. Images and graphics can help to make your presentation more engaging and informative.

Keep it concise. Avoid using too much text on each slide.

Use white space effectively. White space can help to make your presentation look more clean and organized.

Practice makes perfect. Practice your presentation beforehand to deliver it more confidently and smoothly.

WPS AI is a powerful tool that can help you to design stunning PowerPoint presentations quickly and easily. It offers a variety of features, including:

Smart Layout:  Automatically adjusts the layout of your slides based on the content that you add.

Smart Template:  Recommends templates for your presentation based on your topic and style preferences.

Smart Clipart:  Automatically searches for and recommends clipart for your presentation based on your keywords.

How to use WPS AI:

Step 1: Open your PowerPoint presentation.

Step 2: Click the WPS AI tab.

Step 3: Use the Smart Layout, Smart Template, and Smart Clipart features to design your presentation.

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Can I use multiple themes in one presentation?

In traditional PowerPoint, you can use only one theme for the entire presentation. However, you can mix slide layouts from different themes within the same presentation.

In WPS Office, you can apply different themes to individual slides, allowing for multiple themes in one presentation. This offers more creative flexibility in design. Remember to maintain a cohesive look for professionalism.

How do I apply a layout to all slides in PowerPoint?

To apply a layout to all slides in PowerPoint:

Step 1: Open your presentation.

Step 2: Go to "View" > "Slide Master."

Step 3: Select the desired layout on the left.

Step 4: Make changes if needed.

Step 5: Exit "Slide Master" to apply the layout to all slides

Are there any copyright considerations when using templates?

Yes, there are important copyright considerations when using templates:

License Agreement: Always check the license agreement that comes with the template. Some templates may have specific terms regarding usage, modification, and distribution.

Attribution : Some templates may require you to give credit to the original creator. Make sure to comply with any attribution requirements specified in the template's license.

Commercial Use: Be cautious when using templates for commercial purposes. Some templates may be for personal use only and may not be suitable for business or commercial projects.

Always read and understand the terms and conditions associated with any template you use. If you're unsure about the copyright status, it's best to seek legal advice or choose templates from trusted sources that explicitly grant the necessary usage rights.

This guide covers creating and customizing presentations with WPS and Microsoft Office templates. It provides step-by-step instructions, tips, and introduces WPS AI for efficient design. It also addresses copyright considerations for template usage. Emphasis is on choosing trusted sources and understanding usage rights.

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15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.

Home Blog Presentation Ideas How to Make a Presentation Longer: 7 Strategies to Master

How to Make a Presentation Longer: 7 Strategies to Master

A common question asked by presenters is how to extend a presentation’s duration. This can be because they feel the topic is covered superficially for the audience’s knowledge level or because they find themselves intimidated by the allocated time slot. Either way, adding filler content without care can lead to losing audience interest and significantly impact the presentation’s effectiveness.

The key to making a presentation longer without compromising quality lies in enhancing content depth, utilizing visual and interactive elements, and effectively managing the timing of the delivery. In this article, we will explore seven different strategies for extending a presentation’s length while preserving its quality and ensuring the additional time is meaningful.

Table of Contents

Strategy 1 – Expanding Content Depth

Strategy 2 – enhancing visuals and multimedia, strategy 3 – interactive elements and audience engagement, strategy 4 – revisiting and recapping, strategy 5 – time management and pacing, strategy 6 – supplementary materials and handouts, strategy 7 – enhancing the introduction and conclusion, final words.

As we previously mentioned, the feeling that the presentation can go much in depth is frequent when presenters have to simplify the complexity of their ideas (check our article on how to present complex concepts for more information) to meet the audience’s knowledge level. This can either work or be a total disaster if the presentation is trimmed without considering if the audience is getting a clear picture of what you’re explaining.

N.B.: If you’re wondering how to simplify explanations in your presentation to speak with a non-technical audience, check our article on applying Feynman’s Technique for presentations . 

Revisiting Core Topics: Adding Depth to Key Points

Start by reviewing the main topics of your presentation. Identify areas where you can provide additional insights or expand on existing points. This could involve discussing the historical context, exploring underlying theories, or addressing potential counterarguments. By doing so, you not only lengthen your presentation but also offer a more thorough exploration of the subject matter. This is a strategy commonly applied in thesis presentations .

For example, if your presentation is on marketing strategies, you could delve into the psychological principles behind consumer behavior or discuss the evolution of marketing trends over the years. This added depth can provide valuable context and make your presentation more compelling.

Providing Additional Examples and Case Studies

Real-world examples and case studies are powerful tools that help illustrate key points and make abstract concepts more relatable. By including more examples and detailed case studies, you can extend the length of your presentation while enhancing its practical value.

Consider breaking down elaborate examples step-by-step, analyzing the outcomes, and discussing lessons learned. You can also compare multiple case studies to highlight different approaches or outcomes, adding depth and duration to your presentation. An ideal tool for such a purpose is a comparison chart .

Integrating Data and Statistics

Data and statistics add credibility and authority to your presentation. More data points, charts, and graphs can help you fill additional time while supporting your arguments with concrete evidence.

When presenting data , take the time to explain its significance, how it was gathered, and what it means in the context of your topic. This will add length and ensure that your audience fully understands the importance of the information presented.

Visual elements and multimedia can significantly contribute to a presentation’s overall length and quality. By thoughtfully incorporating more slides, videos, and interactive media, you can both extend your presentation and make it more visually appealing.

Using More Slides with Detailed Information

One simple way to extend your presentation is by adding more slides. However, it’s essential to ensure that these slides contribute meaningful content. Apply one of the core concepts of the 10-20-30 rule of PowerPoint presentations and deliver one idea per slide.

For instance, if discussing a new software tool, you could dedicate one slide to its features, another to its benefits, and additional slides to real-world applications. This approach allows you to cover more ground without overwhelming your audience with too much information on a single slide.

Adding Videos and Animations

Working with video presentations and adding animations to PowerPoint slide decks can effectively increase the length of your presentation while providing a dynamic change of pace. Videos can serve as powerful visual aids, offering demonstrations, testimonials, or additional context that might be difficult to convey through text alone.

Ensure that any videos or animations used are directly relevant to the content and add value to the presentation. You can also pause after the video to discuss its content in detail, further extending the time. Another tip we can mention from our experience is to test the control buttons for the video, as sometimes presenters lose a lot of time trying to stop or rewind a video if a question arises.

Incorporating Infographics and Diagrams

Presentation infographics and diagrams are valuable tools for summarizing complex information in a visually engaging way. By taking the time to explain each component of an infographic or diagram, you can extend your presentation while helping your audience better understand the material.

For example, if your presentation involves explaining a process, a flowchart or diagram can break down each step. You can then discuss each part in detail, highlighting its significance and how it contributes to the overall process.

Let’s be clear: audience engagement is THE power element to extend your presentation’s length. This can be as simple as incorporating exercises inside your presentations, like questions to let the audience think about an idea. This section will explore three different approaches to boosting engagement through audience interaction.

Including Q&A Sessions

Designating specific times for Q&A sessions throughout the presentation effectively engages your audience and extends the presentation’s length. Encourage your audience to ask questions about the content you’ve covered and provide thorough answers.

If you anticipate questions that require more detailed responses, consider preparing additional slides or materials to support your answers. This lengthens the presentation and ensures that your audience feels their questions are being addressed comprehensively.

Q&A sessions don’t have to be neglected to the final part of your presentation. You can add them in the middle after defining a series of concepts and then engage with the audience to test their understanding until that point.

Utilizing Polls and Surveys

Interactive presentation elements like polls and surveys are great tools for involving your audience and gathering real-time feedback. You can use polling software to ask questions during the presentation, and the results will be displayed instantly on the screen, or work with a traditional method like survey PPT templates .

After each poll, discuss the results. You can compare them to industry data or research and explore what the answers might imply about your audience’s perspectives. This interaction extends the presentation and makes it more engaging for participants.

Encouraging Group Discussions

This strategy is commonly used in motivational presentations when speakers invite their audience to do two—to three-minute exercises in which a question is asked between pairs. 

After the group discussions, bring the audience together to share insights and observations. You can then comment on these points, adding your own perspective and tying the discussion back to the main content of your presentation.

Revisiting key points and providing recaps is a highly effective strategy for increasing content retention while extending the duration of your presentation.

Summarizing Key Points After Each Section

Summarize the key points at the end of each major section of your presentation. This reinforces the material and helps the audience retain the information.

Briefly recapping the content allows you to transition smoothly into the next section, which can naturally lengthen the presentation. This practice not only aids retention but also ensures that your audience stays on track with the flow of the presentation. Additionally, it can be a good strategy if the slide deck is repurposed in PDF format so the audience can revisit each section and remember the concepts.

Providing Multiple Recaps Throughout the Presentation

In addition to summarizing after each section, consider including recaps at various points throughout your presentation. These could be more detailed and involve revisiting earlier content in light of new information presented later.

For instance, if you introduce a concept early in the presentation, you could revisit it in a new context, showing how it applies to a different aspect of your topic. This would extend the presentation and deepen the audience’s understanding of the content.

We’ve spoken in the past about the importance of time management in leadership . For presenters, time management is as clear as understanding which is the adequate pacing for your speech, which areas to prioritize, and where you feel you can add an extra edge for the sake of improving your performance as a presenter.

Slowing Down Delivery for Emphasis

Presenters can naturally extend their presentation by slowing down their delivery, particularly when emphasizing key points. Speaking more slowly and deliberately can give your audience time to absorb the information and reflect on your words.

This approach also gives you the opportunity to elaborate on important concepts, ask rhetorical questions, and create a more thoughtful, measured pace for your presentation.

Practicing to Ensure Adequate Timing

Practice is essential for acknowledging that your presentation is the correct length. By rehearsing multiple times, you can identify areas where you can slow down, add more detail, or insert pauses for reflection or interaction.

Consider timing yourself during practice runs to see where you might need to extend or shorten sections. This will help you achieve a balanced, well-paced presentation that meets your time goals. 

Providing supplementary materials and handouts can add depth to your presentation and extend its duration by encouraging ongoing engagement with the content.

Preparing Extended Handouts

Create detailed presentation handouts that expand on the content of your talk. These can include additional information, resources for further reading, or detailed explanations of complex topics.

Refer to these handouts during the presentation and walk through them with your audience. This not only extends the presentation but also ensures that the audience has access to valuable take-home materials.

Distributing Reading Materials During the Presentation

If appropriate, you can distribute reading materials during the presentation and give the audience time to read them before continuing. These could be articles, reports, or any other document that adds to the presentation content.

After the reading, take the time to discuss the material with the audience, asking for their thoughts or providing your analysis. This is a well-known method of encouraging active learning in presentations.

Using Post-Presentation Content for Extended Engagement

To extend engagement after the presentation, consider offering additional content or activities. This could include follow-up emails with additional resources, online discussions, or even a webinar that delves deeper into the topic.

The introduction and conclusion of a presentation are critical moments that set the stage and leave a lasting impression. Expanding these sections can effectively lengthen your presentation while ensuring it is impactful from start to finish.

Starting with a Detailed Introduction

Presenters often dwell on the best way to start a presentation . A well-crafted introduction does more than just outline the structure of your presentation—it sets the tone and provides context that can draw in your audience. Take time to introduce the topic comprehensively, explaining why it matters and how it relates to the audience’s interests or challenges.

You might also include a brief overview of what led you to explore the topic, such as personal experiences, research findings, or current industry trends. This adds a narrative element to your presentation, making it more engaging and setting the stage for the detailed content to follow.

Additionally, consider using an anecdote, a thought-provoking question, or a surprising statistic to hook your audience from the start. These elements capture attention and allow you to explore the topic from different angles, thus extending the length of your introduction.

Expanding on the Conclusion with Actionable Takeaways

The conclusion of your presentation should do more than simply recap the content—it should also offer actionable takeaways that the audience can apply in their own work or lives. Take the time to clearly articulate these takeaways, explaining why they are important and how they can be implemented.

You can also revisit any questions or challenges posed in the introduction, providing answers or solutions based on the content covered in the presentation. This full-circle approach reinforces the material and adds additional time as you guide the audience through applying what they’ve learned.

Consider ending with a call to action slide , encouraging your audience to take specific steps based on the information presented. Whether it’s implementing a new strategy, conducting further research, or simply reflecting on the insights shared, a strong conclusion with clear next steps can significantly extend the duration of your presentation while leaving a lasting impact.

We’ve explored seven ways of creating more meaningful time in your presentations, several of which encourage active audience participation. Working on your presentation skills is a good idea to optimize your abilities in handling transitions, unexpected pauses, unplanned questions, and any inconvenience that can divert your attention from the planned course. 

Whether you are preparing for a business, academic, or public speaking event, the strategies outlined in this article provide a comprehensive guide to ensuring your presentation is both longer and more impactful.

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How do I create a PowerPoint with AI?

Install the Plus AI add-on and open a new Google Slides presentation. From there, click Extensions → Plus AI → New Presentation.

When you're done editing the presentation, export it as a PPTX file .

Can I use Plus AI directly in PowerPoint?

Yes, we offer a PowerPoint add-on for our enterprise customers .

Alternatively, you can use Plus AI to create a Google Slides presentation and export it to PowerPoint.

If you'd like to sign up for the waitlist for our native PowerPoint add-in, send us a note .

Can I use Plus AI to format my existing PowerPoint slides?

Yes, Plus AI is compatible with your existing presentations. Additionally, you can use the "Remix" feature in Plus to reformat or convert PowerPoint slides into new formats and layouts using Plus AI.

Can I use ChatGPT to create a PPT?

Yes, here are instructions on how to use ChatGPT to create a PPT , although it may be easier to use a tool like Plus AI, which is directly integrated with PowerPoint.

How does Plus AI compare to Copilot for PowerPoint?

Plus AI is custom-built for professionals who need slides for work or school, while Copilot is a general-purpose chatbot with limited functionality in PowerPoint.

We suggest trying both and seeing which one creates better content for you. You can also see example outputs in this article, or read our articles on how to use Copilot and the differences between the two tools .

What is the best free AI PowerPoint maker?

We think Plus is the best AI PowerPoint maker for users who want to build professional presentations. Tools like Copilot produce very basic presentations that are not ready to use at work.

You can see how Plus compares to other AI presentation tools in this roundup.

Is there an AI PowerPoint Maker?

Yes, there are several AI presentation makers which can help make presentations using AI. While many of these tools are not compatible with PowerPoint, Plus AI can create new PowerPoint presentations directly inside of PowerPoint.

Can I use Plus AI with my team?

Yes! When you invite your team to Plus AI, you can share themes and custom instructions to ensure your team creates presentations with a consistent look and feel.

Can I use a custom PowerPoint template with Plus AI?

Yes, we can implement AI for custom PowerPoint templates for our Enterprise customers. Get in touch if you're interested in using Plus AI with your existing PowerPoint template.

Is Plus AI a text to PowerPoint AI?

Yes, you can use Text-to-Presentation mode in Plus AI to create presentations from text or documents. All you have to do is copy and paste the text or upload a document to convert blog posts, articles, and PDFs into presentations.

Can I convert my PDF into a PowerPoint?

Yes, Plus AI makes it easy to upload a PDF and convert it into a PowerPoint file. Here is a short guide on how to convert your PDF into a PowerPoint .

How does security work for Plus AI?

We follow enterprise-grade security practices and have achieved SOC 2 Type II compliance. You can read more about our security policies and procedures on our security page .

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Relaxing Pictures Of Nature Slideshow

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Relaxing Pictures Of Nature Presentation

Free google slides theme, powerpoint template, and canva presentation template.

Immerse your audience in tranquility with our Relaxing Pictures Of Nature Slideshow. Perfect for everyone, this multicolored, photo-centric template brings the serene beauty of nature to your presentations. Ideal for mindfulness sessions, educational talks, or simply to add a peaceful touch to your content, this minimalist design ensures your message remains the focus. Available as both a PowerPoint and Google Slides template, it’s easy to customize and perfect for creating a calming experience in any setting.

Features of this template

• 15 ready-to-use 16:9 slides completely customizable to suit your needs
• Hundreds of charts, frames, lines and shapes to choose from
• Handy animation and transition features for each slides
• Easy downloading or sharing in a wide range of formats
• An easy drag-and-drop tool to help you add graphics
• Page animation features, emojis, color palettes and font sets
• Millions of professionally designed images and photos
• Pre-recorded Talking Presentation tools to help you practice
• A notes feature for adding talking points to your design
• Searchable videos, soundtracks and other audio clips
• Easy collaboration with friends, coworkers and family

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Supercharge your slides with Canva.

Add dynamic GIF's, captivating videos, and stylish photo frames directly from Canva's royalty-free asset library effortlessly. Share or export anywhere, be it PPT or Google Slides.

Magic Write

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Image generator

Dream it up, then add it to your design. Watch your words and phrases transform into beautiful images.

Background remover

Click to remove image backgrounds, perfect for product photos, headshots, or transparent PNGs.

Export your results to PPT and Google Slides

Canva allows you to export to a perfect PPT or Google Slide when you are done.

Learn how to export from Canva to other formats

Canva to PowerPoint Canva to Google Slides

• 1. Open the template in Canva .
• 2. In Canva click on "Share" at the top right-hand corner, then click "More"
• 3. Scroll down further and you will see "Google Drive" button.
• 4. Choose the "PPTX" or Powerpoint file type. Make sure to click "All Pages" on select pages.
• 5. Your template is exported to Google Slides!

• 1. Click on Canva button to open the design.
• 2. Once the Canva file is opened, click on "Share" at the top right hand corner, then click on "Download"
• 3. Once you clicked on "Download" , choose the "PPTX" or Powerpoint file type
• 4. Your template is now ready for use on Powerpoint!

Professional designs for your presentations

SlidesCarnival templates have all the elements you need to effectively communicate your message and impress your audience.

Suitable for PowerPoint and Google Slides

Download your presentation as a PowerPoint template or use it online as a Google Slides theme. 100% free, no registration or download limits.

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Apply a template to an existing presentation

When you want to apply a template, either to a new or existing presentation, start fresh with a blank presentation.

If you need help knowing where to put a template file so you can apply it as described here, see Where template files belong below. 

Select a template

Select File > New .

Under New , you can navigate to a personal or workgroup template, Search for a template, or choose a featured template or theme from the gallery.

To navigate to a personal or workgroup template, select the tab next to Featured , which may be named Personal , Shared , or Custom (depending on the circumstance) and then open the folder that contains the template you want.

If you don't have two tabs to select from under the Search box , you can change that. See Where template files belong below.

Select the template to see a preview of it, then click Create .

The template is applied to the blank presentation.

If you don't have existing slides to import, simply begin creating slides in your new file.

If you have existing slides that you want to apply the template to, see the next section.

Apply the template to existing slides, if any

If you have existing slides, import them into the new file you created above:

Open the file that contains the existing slides.

Click the thumbnail pane and then select the slides you want: 

Copy the selected slides (Ctrl+C).

Switch to the new file, right-click the thumbnail pane, and under Paste Options select Use Destination Theme :

All the copied slides are inserted in the new presentation.  

Where template files belong

To be used easily, store a personal template that you've created or a workgroup template for your organization in a standard folder location that Office knows about. 

Doing so makes the template available from File > New in PowerPoint from the tab next to the Featured tab.

Personal templates: see or change the default location

In PowerPoint, go to File > Options > Save .

Under Save presentations , see the box named Default personal templates location .

There may or may not already be a folder location specified in this box. If a folder is specified, we recommend that you continue using it. Place your personal template in this folder. 

If no folder is specified in that box, we recommend that you use File Explorer to create the following default personal template folder: 

C:\Users\ YourUserName \Documents\Custom Office Templates

YourUserName isn't a literal folder name. Use the above folder path name in the Default personal templates location box, but replace YourUserName with whatever your user name is on this computer.

Workgroup templates: see or change the default location

Organizations often have a standard network or cloud location where templates are stored for everyone to have access to. Office calls them workgroup templates .

In some cases, no location is specified for Workgroup templates . Continue with the next steps to establish a default location.

Open any .docx file in Word.

Select  File > Options > Advanced > File Locations .

(Scroll down towards the bottom to the General section to find the File Locations button.) 

In the File Locations dialog box, note the location specified for Workgroup templates .

If a location name is cut off, select it and click Modify to open a dialog box that will show the full location.  

To change the default location, select it, and then click Modify .

In the dialog box that opens, navigate to the folder you want to specify as the default location, and then click OK .

In the case of workgroup templates for a large organization, they are typically stored in a network location that all users have access to. For example, the Contoso Consulting company might have a server named "Contoso" with a folder structure like this for templates: \\Contoso\Files\OfficeTemplates.

Start from a custom template

To create a new presentation from a custom template, follow the procedures below.

Select File > Open .

Navigate to the folder where the template file is stored.

Select the template file and then click Open .

Select File > Save As .

In the dialog box, type a name for your new presentation in the Save As box.

In the File Format box, choose PowerPoint Presentation (.pptx) .

In the Where box, select the folder you want to save the presentation in.

If you have some existing slides that you want to apply the template to, see the section Apply the new template to existing slides below.

Start from a standard Microsoft template

To create a new presentation from a standard PowerPoint template

Select File > New from Template .

Choose a template from the Gallery, then click Create .

If you don't have existing slides to add to the new presentation, simply begin creating slides in your new file.

If you don't have existing slides to add to the new presentation, see the next section.

Apply the new template to existing slides, if any

Click the thumbnail pane and then select the slides you want:

All the copied slides are inserted in the new presentation, and they adopt the design of its template.  

Save the file and then continue creating slides as you see fit.

Why it's best to start fresh when applying a template

Even if you have existing slides, we recommend that you apply a template to it by starting fresh with the template and then importing the existing slides into the new, fresh template. This process helps to ensure that everything in your presentation (especially things you haven't created yet) adopts the look and formatting prescribed by the template.

Create and save a PowerPoint template

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Microsoft Power BI Blog

• Announcements
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Power BI August 2024 Feature Summary

Welcome to the August 2024 update.

Here are a few, select highlights of the many we have for Power BI.  You can now ask Copilot questions against your semantic model. Updated Save and Upload to OneDrive Flow in Power BI and Narrative visual with Copilot is available in SaaS embed. There is much more to explore, please continue to read on!

European Fabric Community Conference

Join us at Europe’s first  Fabric Community Conference , the ultimate  Power BI,   Fabric, SQL & AI  learning event in  Stockholm, Sweden  from  September 24 -27, 2024 .

With 120 sessions, daily keynotes, 10 pre-conference workshops, an expo hall with community lounge, and “ask the expert” area, the conference offers a rich learning experience you don’t want to miss. This is a unique opportunity to meet the Microsoft teams building these products, customers betting their business on them, and partners at the forefront of deployment and adoption.

Register today  using code MSCUST for an  exclusive discount!

Fabric Sticker Challenge Winners Announced!

The Fabric Community Sticker Challenge launched August 1-23 and winners are in! All Fabric Community members were invited to create unique stickers showcasing their enthusiasm and creativity under the following categories: Community Enthusiasm, Inspirational, “Inside Joke” for developers and data, and Super Users. To see winning designs, check out our Community News . Thank you all who participated in this challenge; it was great to see so much involvement!

Fabric Influencers Spotlight

Check out our latest initiative, the  Fabric Influencers Spotlight .   Each month, we’ll be highlighting some of the great blog, videos presentations and other contributions submitted by members of Microsoft MVP & Fabric Super User communities that cover the Fabric Platform, Data Engineering & Data Science in Fabric, Data Warehousing, Power BI, Real-Time Intelligence, Data Integration, Fabric Administration & Governance, Databases and Learning.

Attention Power BI users! 

If you are accessing Power BI on a web browser version older than Chrome 94, Edge 94, Safari 16.4, Firefox 93, or equivalent, you need upgrade your web browser to a newer version by  August 31, 2024 . Using an outdated browser version after this date, may prevent you from accessing features in Power BI.

• Version number: v:  2.132.908.0
• Date published: 8/19/24
• Ask Copilot questions against your semantic model (preview) 

Visual level format strings (preview)

• Dynamic per recipient subscriptions (Generally Available) 

Deliver subscriptions to OneDrive and SharePoint (Generally Available)

• Updated Save and Upload to OneDrive Flow in Power BI 
• Visuals, shapes and line enhancements 
• DAX query view in the web 
• Narrative visual with Copilot available in SaaS embed 

Editor’s pick of the quarter

New visuals in appsource, filter by powerviz, pie of pie by jta, drill down pie pro by zoomcharts, hierarchical bar chart, deneb: declarative visualization in power bi.

• Paginated Reports: Sharing of reports connecting to Get Data data sources made easy 

Copilot and AI

Ask copilot questions against your semantic model (preview).

We are pleased to announce that you can now ask Copilot for data from your entire semantic model in Desktop ! Just tell Copilot what you’re looking for, and Copilot will query your model to answer your question with a visual.

To use this new capability, you need to have the Preview feature for “ Copilot chat pane in report view” turned on. If you already have done this there is nothing else that you to need to utilize this new capability.  

To find out more about how this feature works and the types of questions that are supported check out our previous blog post and documentation page .

Visual level format strings are here, providing you with more options to configure formatting. Originally built for visual calculations, the core ability that visual-level format strings provide is the ability to format visual calculations. Since visual calculations are not in the model, you could not format them, unless you were using them in data labels or in specific parts of the new card and new slicer visuals. With visual level format strings, you can!

Visual level format strings, however, are useful even without using visual calculations.

With the introduction of visual-level format strings, Power BI now has three levels for format strings:

• Model. You can set a format string for columns and measures in the model. Anywhere you use that column or measure the format string will be applied, unless it’s overridden by a visual or element level format string.
• Visual. This is what we’re introducing today. You can set format strings on any column, measure or visual calculation that is on your visual, even if they already had a format string. In that case the model level format string will be overridden, and the visual level format string is used.
• Element. You can set a format string for data labels and for specific elements of the new card and the new slicer visuals. This level will be expanded to include much more in the future. Any format string you set here will override the format string set on the visual and model level.

These levels are hierarchical, with the model level being the lowest level and the element level the highest. A format string defined on a column, measure or visual calculation on a higher-level override what was defined on a lower level.

Since visual calculations are not in the model, they cannot have a format string set on the model level but can on the visual or element level. Measures and columns can have format strings on all three levels:

The image below summarizes this and shows that higher level format strings override lower-level format strings:

Let’s look at an example using a measure.

I have a Profit measure in my model, which is set to a decimal number format. To do this, you might have set the formatting for this measure using the ribbon:

Alternatively, you could have made the same selections in the properties pane for the measure in the model view or entered the following custom formatting code:

If you put this measure on a visual it now returns a decimal number, as expected:

However, on a particular visual you want that measure to be formatted as a whole number. You can now do that by setting the format code on the visual level by opening the format pane for that visual and the Data format options found there under General:

Now that same measure shows as a whole number, but just on that visual:

On top of that, you might want to use a scientific notation for that measure but only in the data label on a particular visual. No problem, you set the format code on the data label for that measure:

So now the total shows in scientific notation, but only in the data label and not in other places (such as the tooltip as shown below). Notice how the element level format is used in the data label but the visual or model level format string is still used for the other elements in the same visual.

For visual calculations the same principle applies but of course without the model level. For example, if you have a visual calculation that returns a percentage, you can now format it as such using the Data Format options in the General on the visual in the format pane:

The ability to set visual level format strings makes it much easier to get the exact formatting you need for your visualizations. However, this is only the first iteration of the visual level format strings. We are planning to add the settings you’re used to for the model level format strings to the visual level soon.

Since visual level format strings are introduced as part of the visual calculations preview, you will need to turn on the visual calculations preview to use them. To do that, go to Options and Settings  >  Options  >  Preview features . Select  Visual calculations  and select  OK . Visual calculations and visual level format strings are enabled after Power BI Desktop is restarted.

Please refer to our docs to read more about format strings or visual calculations .

Dynamic per recipient subscriptions (Generally Available)

We are excited to announce the general availability of Dynamic per recipient subscriptions for Power BI and paginated reports. Dynamic per recipient subscriptions is designed to simplify distributing a personalized copy of a report to each recipient of an email subscription. You define which view of the report an individual receives by specifying which filters are applied to their version of the report. The feature is now available in Sov. Clouds as well.

Connect to data that has recipient email, names or report parameters.

Then, select and filter data that you want in your subscription. You probably only want to send emails conditionally. To do that, you can filter the data in the “Filter” pane.

You can select the recipient email addresses and the email subject from the dataset that you connected to by selecting “Get Data”.

You can then map your data to the subscription.

Then schedule the subscription and save it.

The subscriptions will be triggered based on the schedule that you have set up. Personalized reports can be sent to up to a thousand recipients! Learn more about Dynamic per recipient subscriptions for Power BI reports, and paginated reports .

Do you have reports that are too large to be delivered by email? Do you have reports that are eating into your email in just a few weeks, or do you need you to move it to a different location? You can now deliver Power BI and paginated report subscriptions to OneDrive or SharePoint. With this capability, you can schedule and send full report attachments to a OneDrive or SharePoint location. Learn more about how to deliver report subscriptions to OneDrive or SharePoint .

Updated Save and Upload to OneDrive Flow in Power BI

Beginning the first week of August, desktop users should see a preview switch starting in SU8 to turn on the updated Save and Upload to OneDrive experience in Power BI. To enable this, navigate to the Preview features section of Options in Power BI. Users will then need to select “Saving to OneDrive and SharePoint uploads the file in the background”.

With these updates, we’ve improved the experience of uploading new Power BI files to OneDrive, and easily upload new changes in the background.

For uploading new files, after navigating to the correct location in the OneDrive file picker and saving, a dialog box appears while the file is being uploaded. The option to cancel the upload is there if needed. This dialog will only show up the first time a new file is uploaded to OneDrive.

Dialog for saving a new file to OneDrive.

When new changes are saved to a file uploaded to OneDrive, the top of the toolbar indicates that the new changes are also being uploaded to OneDrive.

Additional changes being uploaded in the background to the existing file.

If you click on the title bar flyout in the toolbar, you can also now access more information about the file. Clicking “View your file in OneDrive” will provide a direct link to where the file is stored in OneDrive.

Drop down including the link to the file in OneDrive.

We are introducing the data limit capability to help you manage performance issues. This feature allows you to set the maximum data load for a single session per visual displaying only the rows of data in an ascending order by default.

To use this feature: 

• Go to the ‘Filters on this visual’ menu in the filter pane.

• Set your desired data limit value.

The filter card features include: 

• Removing, locking, or clearing filters.  
• Hiding or showing filters.
• Expanding or collapsing filter cards.
• Applying filters.
• Renaming and reordering filters.

Report consumers can see any data limits applied to a visual in the filter visual header, even if the filter pane is hidden.

Visuals, shapes and line enhancements

Over the past few months, we have been fine-tuning the visual elements of your reports, including columns, bars, ribbons, and lines. We have given you the ability to craft these Cartesians with precision. However, we noticed that the legends and tooltips were not quite accurate .  

With the latest update, the legend and tooltip icons will now automatically and accurately reflect per-series formatting settings, such as border colors, shapes, and line styles. This makes it easier to match series to their visual representations. Additionally, we have added consistency to how per-series formatting is applied to line charts, column/bar charts, scatter charts, and other Cartesian formatting options for common items like error bars and anomalies.  

Check out the Reporting demos here:

DAX query view in the web

Write DAX queries on your published semantic models with DAX query view in the web. DAX query view, already available in Power BI Desktop, is now also available when you are in the workspace.

Look for Write DAX queries on your published semantic model.

• Right-click on the semantic model and choose Write DAX queries .
• Click on the semantic model to open the details page, then click Write DAX queries at the top of the page.

This will launch DAX query view in the web, where you can write DAX queries, use quick queries to have DAX queries written for you on tables, columns, or measures, or use Fabric Copilot to not only write DAX queries but explain DAX queries, functions, or topics. DAX queries work on semantic models in import, DirectQuery, and Direct Lake storage mode.

Write permission, that is permission to make changes to the semantic model, is currently needed to write DAX queries in the web. And, the workspace setting, User can edit data models in the Power BI service (preview) , needs to be enabled.

DAX query view in the web includes DAX query view’s way to author measures. Define measures with references, edit any of them, and try out changes across multiple measures by running the DAX query, then update the model with all the changes in a single click of a button. DAX query view in web brings this functionality for the first time to semantic models in Direct Lake mode!

If you do not have write permission, you can still live connect to the semantic model in Power BI Desktop and run DAX queries there.

Try out DAX query view in web today and learn more about how DAX queries can help you in Power BI and Fabric.

• Deep dive into DAX query view in web
• DAX queries
• Work with DAX query view
• Deep dive into DAX query view and writing DAX queries
• Write DAX queries with Copilot
• Deep dive into DAX query view with Copilot
• Overview of Copilot for Power BI
• Direct Lake

Check out a Modeling demo here:

Embedded Analytics

Narrative visual with copilot available in saas embed.

We are excited to announce that the Narrative visual with Copilot is available for user owns data scenarios (SaaS) and secure embed. This means when a user embeds a report containing the narrative visual in a solution where users must sign in – they will now be able to the visual refresh with their data. The first step on our Copilot embed journey!

When you embed a Power BI report in an application in the “embed for your organization” scenario, it allows organizations to integrate rich, interactive data visualizations seamlessly into their internal tools and workflows. Now this solution supports the Copilot visual. A sales team might want to embed a Power BI report in their internal CRM application to streamline their workflow. By integrating sales performance dashboards directly into the CRM, team members can easily monitor key metrics like monthly sales targets, pipeline status, and individual performance, without switching between different tools. This integration enables quicker access to actionable insights, helping the team make informed decisions, identify trends, and react swiftly to market changes, all within the secure environment of their organization’s data infrastructure.

Supported Scenarios:

• Embed a report in a secure portal or website  Power BI.
• User owns data : A user embeds a report containing the narrative visual in a solution where users must sign in. They need a license to do so. This action is also known as  embed for your organization . It includes when users want to embed visuals in solutions like PowerPoint as well.

Unsupported Scenario:

• App owns data:  A customer embeds a narrative visual on a website where users visit, and don’t need to sign in. Also known as  embed for your customer’s application .

To get this set up, there are a few steps to follow – so make sure to check out the documentation . Embed a Power BI report with a Copilot narrative visual – Power BI | Microsoft Learn

You will need to Edit your Microsoft Entra app permissions to enable the embedded scenario to work.

From here you’ll need to add the MLModel.Execute.All permission.

Check out the documentation for additional details.

Check out an Embedded Analytics demo here:

Visualizations

Icon Map Pro hi-chart Reporting Studio Water Cup Performance Flow – xViz Sunburst by Powerviz Zebra BI Tables 7.0 Enlighten Storyteller Inforiver Writeback Matrix Drill Down Pie PRO (Filter) by ZoomCharts (microsoft.com) Spiral Plot By Office Solution Polar Scatter Plot By Office Solution Hanging Rootogram Chart for Power BI Bar Chart Run Time Convertible Scatter Plot Circular Dendrogram Chart for Power BI Barley Trellis Plot By Office Solution Connected Scatter Plot Chart For Power BI Dot Plot Chart by Office Solution Voronoi Diagram By Office Solution Fish Bone Chart for Power BI Icon Array Chart for Power BI

Image Skyline StackedTrends Visual Bubble Diagram Chord Diagram Non-Ribbon Chord Diagram

Powerviz Filter is an advanced Power BI slicer (Free Visual) that applies a page-level filter to the data. It stands out for its user-friendly design and customization flexibility, with developer-friendly wizard.

Key Features:

• Hierarchy Control : Support multiple hierarchies with expand/collapse and by-level formatting
• Ragged Hierarchy Support: Hide BLANK category/values, or both, and display child as parent.
• Keep selected items at Top : enable this to show your selected items at top.
• Display Mode : Seamlessly switch between pop-up/canvas modes.
• Default Selection: Select default categories/values that automatically get filtered on refresh.
• Selection Mode: Single-select, multiple-select, or select-all with only single-selection.
• Image: Add images alongside the filter. HTML Links/Base-64 URLs Support.
• Title-Bar Options: Search Bar, Clear Icon, Ranking, Filter, Sorting, Expand/Collapse.
• Conditional Formatting: Highlight font and row background color based on specific rules.
• Template: Choose from professionally created light/dark templates, and easily customize them using the Global styling option.

Other features included are Import/Export Themes, Interactivity, Filter Style, and more.

Business Use-Cases:

Sales Analysis, Marketing Performance tracking, Financial Monitoring

🔗 Try Filter Visual for FREE from AppSource

📊 Check out all features of the visual: Demo_file

📃 Step-by-step instructions: Documentation

💡 YouTube Video: Video_Link

📍 Learn more about visuals: https://powerviz.ai/

✅ Follow Powerviz : https://lnkd.in/gN_9Sa6U

Slice to Spice: Transform your Pie Chart by Clicking! Dive deeper with a click, creating a new pie!

Pie of Pie by JTA – a Data Scientist’s Visualization Tool

Slice, Click, Reveal: Explore Deeper Insights with Our Interactive Pie Chart Visual for Power BI!

A Power BI custom visual that enables the creation of a hierarchical representation within a Pie Chart. With a simple click, you can effortlessly delve into detailed categories, offering a seamless and visually intuitive way to unveil multi-level insights in a single view.

Experience the convenience of interactive data analysis, where each slice of the initial pie chart acts as a gateway to deeper layers of information. Whether you’re dissecting population demographics, dissecting sales performance, or analysing product distribution, Pie of Pie offers a seamless and visually intuitive solution.

• Interactive hierarchical representation within a Pie Chart: Dive into detailed categories with ease, exploring multi-level insights seamlessly.
• Effortlessly explore multi-level insights with a single click: Click on a slice to reveal deeper layers of information, enhancing your data analysis experience.
• Customizable colours, labels, and legend: Tailor the visual to match your branding or personal preferences, ensuring clarity and consistency in your reports.
• Choose where to display always both pies and just show the second upon click: Optimize your visual presentation by selecting the most suitable display mode for your data storytelling needs.
• Animate the visual: Bring your data to life with smooth animations, captivating your audience and enhancing engagement with your insights.
• Personalize the spacing: Fine-tune the spacing between elements to achieve the perfect balance of aesthetics and readability in your visualizations.

Download Pie of Pie by JTA for free: AppSource

Try Pie of Pie by JTA: Demo

Youtube video: Youtube

Learn more about us: JTA The Data Scientists

Everyone knows what a pie chart is – for centuries, it has been the most popular way to visualize data. But what makes Drill Down Pie PRO special is the incredible amount of flexibility it offers to creators. Enjoy a wide range of customization features (colors, fonts, legends, labels, and more), create up to nine levels of drill down hierarchy, and declutter the chart with an interactive ‘Others’ slice that users can expand with just a click.

What’s more, this visual can be more than just a pie chart – it can be an interactive navigation tool for the entire report. When the user selects a slice or drills down, it will cross-filter other visuals on the report, instantly revealing focused insights. Create faster, more intuitive, and more insightful reports with ZoomCharts!

Main Features:

• On-chart drill down
• Cross-chart filtering
• Up to 9 levels of hierarchy
• Adjustable ‘Others’ slice
• Color, label, and legend customization
• Custom tooltip fields
• Touch support

🌐 Get Drill Down Pie PRO on AppSource

Product Page | Documentation | Follow ZoomCharts on LinkedIn

Hierarchical bar chart displays hierarchical data (different fields having parent/child relationship) in the form a bar/column chart with +/- signs to view/hide details or child elements.

A new feature was added to the visual in Jun 24 whereby the users can display CAGR between the 2 values by clicking the bars one after another (after turning on “CAGR” from format pane).

This visual has the following key features.

1) Expand/ Collapse bars using (+/-) buttons

2) Show variance between bars

3) Show CAGR between bars

4) Drag the bars for custom sorting

5) Click on legends to drill down/up to any level

6) Show targets

Watch a demo of these features in short video below

https://www.youtube.com/watch?v=kOcs5RNY-Zs

Download this visual from APPSOURCE

Download demo file from APPSOURCE

For more information visit https://www.excelnaccess.com/hierarchical-barchart/

or contact [email protected]

Deneb is a free and open-source certified custom visual that allows developers to create their own highly bespoke data visualizations directly inside Power BI using the declarative JSON syntax of the Vega or Vega-Lite languages.

This is like the approaches used for creating R and Python visuals in Power BI, with the following additional benefits:

• Everything in-visual —no additional dependencies on local libraries or gateways for your end-users when publishing reports.
• Microsoft certified runtime —any visual you create receives the same benefits of a certified custom visual, meaning your design will work anywhere Power BI works, including Publish to Web, mobile, PowerPoint, and PDF exports.
• Performance —your designs are rendered directly inside Power BI rather than being delegated to another location, keeping data inside your workbook and typically resulting in faster render times for end-users.
• Interactivity —You can integrate Power BI’s interactivity features (tooltips, Drillthrough, cross-filtering, and cross-highlighting with some additional setup.

📢Our latest version brings many of our top requested new features to the development experience, including:

• Dark mode —toggle between the traditional light theme and dark theme to reduce eye strain.

• Commenting —you can now add comments to your JSON for documentation and debugging purposes.

• Auto-completion improvements —suggestions will now be recommended based on the details in the Vega and Vega-Lite schemas.
• Inline language documentation (for Vega-Lite)—the documentation the Vega team makes available for Vega-Lite in its language schema is now available when you hover your mouse over an appropriate location in your JSON. This will help you discover more language features within Deneb itself, and any hyperlinks will navigate you to the correct location on the Vega-Lite documentation site for further reading.
• Auto unit formatting —a new format type that applies the same logic as Power BI format numbers in K, M, Bn, etc., with less effort than the existing Power BI value formatter.
• Advanced cross-filtering (for Vega)—new expression functions to help generate cross-filtering of report items based on a filter against the original dataset sent to Deneb before any transformations may have been applied.

We have many other enhancements in this release, and you can find out more about how these can help you and your readers by:

• Visting the Change Log on Deneb’s website
• Checking out our YouTube spotlight videos on key new features
• Downloading Deneb from AppSource
• Getting inspired by examples from our community or the sample workbook
• Following Deneb

Paginated Reports: Sharing of reports connecting to Get Data data sources made easy

We announced the ability to create paginated reports from Power BI Report Builder by connecting to over 100 data sources with the Get Data experience. You can learn more about Connect paginated reports to data sources using Power Query (Preview) – Power BI | Microsoft Learn. You no longer need to share the shareable cloud connection. You only need to share the report and ensure that those consuming the report have access to view the report. This update will be rolling out in the coming weeks.

That is all for this month!

We hope that you enjoy the update! If you installed Power BI Desktop from the Microsoft Store,  please leave us a review .

As always, keep voting on  Ideas  to help us determine what to build next. We are looking forward to hearing from you!

• embedded analytics
• Microsoft Fabric
• paginated reports
• semantic model