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Project Presentations: How to Prepare and Deliver a Project Presentation


Can anything make a project manager’s heart sink faster than being told that they need to give a project presentation to the board of directors? The pressure. The responsibility. Sure, you’re happy that the directors of the company trust you enough that they want your input in the project, but having to present in front of these powerful players is making your stress levels spike.

If you haven’t come across these presentation requests from senior managers yet, you will! These scenarios are common on projects, especially projects that introduce a new product or involve organizational change. But don’t feel overwhelmed. Giving project presentations may feel scary, but you can plan and prepare for them just like any other meeting.

What Is a Project Presentation?

A project presentation is an opportunity for you to explain your project processes and deliverables to key stakeholders. These can be informal, like a quick update via reports with a few individuals, or formal. Formal project presentations often require proper meeting times, thought-out slide decks, goal review and more. We’ll spend most of our time discussing how to prepare and deliver a formal project presentation.

A formal project presentation requires good data. Project management software can provide you with the dashboards and reports you need to supplement your points and progress updates. ProjectManager has real-time dashboards that you can share with stakeholders, and eight different in-depth project reports that you can make with just a few clicks. Get started for free today!

Project presentation on a dashboard

Why Is a Project Presentation So Important?

A project presentation is your opportunity to convey the importance of the work you and your team have been doing. If you’re unable to articulate your progress and achievements, key stakeholders won’t understand why money, time and resources are being spent on your project.

When you think of it like that, it’s no wonder why people spend so much time preparing for their project presentations. Read on to see how you can knock your next presentation out of the park.

How to Prepare for a Project Presentation

Preparing for a project presentation can be more important than you actual delivery. That’s because good preparation can set you up for success on the big day. Let’s go through some preparation techniques you can do for your project presentation.

1. Create a Calendar Invite for Your Project Presentation

You can’t just expect people to turn up – they need to know that there is an important event that requires their attendance, so get it in their diaries. People plan their meetings and calendar appointments sometimes quite far in advance, giving ample warning. Schedule the presentation as soon as you can, and check with the individuals (or their assistants) if you don’t get a reply about their availability.

If you have been invited to someone else’s meeting to talk about your project, make sure it is in your planner and book some time to plan for it in advance. If you don’t, you risk running out of time to prepare your material.

2. Select a Format for Your Presentation

How are you going to get your message across? If you’ve scheduled a project meeting it’s likely that you are expecting to do a formal presentation. That’s fine, but how? Will you use slides or flip charts or mirror your iPad on a monitor? Do you expect the audience to participate in any part of the presentation? Can you speak without notes or would it be better to have some pointers with you on the day?

You should also consider where you will be giving the presentation. For example, a format that is suitable for a small room and a limited audience, such as a loosely-structured project update with a couple of slides, is not going to be appropriate for a room full of stakeholders, laid out like a lecture theatre with you at a lectern at the front.

3. Practice Your Project Management Presentation

Giving presentations is a skill. Practice, practice, practice. Before your big project presentation, volunteer to do some smaller ones, like staff briefings or shorter updates at team meetings. You want to feel comfortable both standing up in front of the room and with the material. Run through your presentation at home or in an empty meeting room so that you remember where the slide transitions are. Practice using the projector and a clicker to move the slides forward. Write out your flip charts several times so that it becomes second nature.

Practice and training will make your delivery much more polished and professional and give your audience a far better experience.

4. Write Big So Your Presentation Is Legible

Whether you are using slides or flip charts, write big or use big fonts. It is often difficult to see what is on the screen, even in a small room – and that means your message is not getting across. And it’s an excuse for audience members to check their phones instead of listening to you.

A good tip is to print out your slides and put them on the floor. If you can still read them clearly from a standing position, then the text is big enough. If you can’t read the words or you have to bend down to read them, make the font size larger!

5. Have a Backup Plan for Your Presentation

Projectors break, meeting rooms don’t have conference phones in, pens run out just at the critical moment. Plan for everything to go wrong. Your presentation audience is made up of busy people and they don’t want to sit there watching you fiddle with the technology. Get it all working before they arrive, and if it doesn’t work when you get going, make sure that you have a contingency plan (like a printout of your slides) so that you can carry on anyway.

How to Give a Project Presentation

When the fateful day arrives, there are some important things to keep in mind when giving your project presentation. Follow these best practices and you’ll portray your project and your team in the best possible light.

1. Speak Clearly and Don’t Rely on Jargon

Presentations depend on clarity and good communication . If you bog down your presentation with jargon and convulated reasoning, you’re going to lose your audience. Make sure that you use language that your audience will understand, so they can follow along with all of the key points you need to make.

Remember, not everyone in that meeting is going to understand all the intricasies of your project, in fact, none of them likely will. So speak slowly, clearly and ensure that you communicate.

2. Stick to What Matters and Use Data

When giving your project presentation, don’t lose sight of the original goals and requirements of the project. Your stakeholders agreed on certain goals at the beginning, how are you trending towards reaching those goals? Sometimes it’s easy to focus on setbacks or difficulties, or things that you may find fascinating. However, it’s best to recenter on critical business objectives.

It’s important to use data to supplement your project presentation as you address key goals and initiatives. But don’t use too much data! People will get lost in the numbers and stop listening to what you have to say. It’s a delicate balance.

3. Tell a Story

You have probably sat through a fair few presentations in your time, and I expect you’ve tried to stop yourself from nodding off in some of them. Project status updates can be boring. If the subject matter isn’t dull, often the speaker is. Don’t let that be you.

One way to keep the attention of the audience is to structure your presentation in the most interesting fashion. Consider what they will find interesting (and it won’t be the same as what you find interesting). Telling the story of your project is a good idea. Think about a start, a middle and an end to your presentation. Perhaps follow the lifecycle from the perspective of a customer.

Focus on the benefits and not the project management process. If you don’t know if your presentation material makes sense, run it past a friend or family member who doesn’t know anything about your project. If they don’t fall asleep, it’s OK!

4. Ask for Feedback on Your Presentation

When your presentation is over, ask for feedback. You could do this directly at the end of the session before people leave the room, or a couple of days later. It’s good to get some feedback as it helps you work on what to improve for next time.

Ask people to give you their impressions both of your presentation skills and also of the presentation content. You could find that the content was really good but you lacked confidence delivering it, or conversely that you were an engaging presenter but the material was not relevant to them. All this is useful stuff to know and it will help you improve your presentation skills for next time.

Project Management Presentations Take Time to Master

Giving presentations isn’t an everyday occurrence on projects but it is likely that you will have to give one or two during the project lifecycle – more if your project involves a lot of workshops or user sessions.

Don’t panic – presentation skills are something that you can learn and you will get better with practice! Once you have cracked it, you’ll feel confident delivering presentations and you’ll find that it gets easier to prepare for them in the future.

The scheduling features of our software can be used to book your presentations on the team calendar, which can be easily seen on the project dashboard. With it you have the ability to share agendas and slides after the presentation with the online document library. Then you can carry on the discussion after the meeting by using the great chat tool. Try the software from ProjectManager free for 30 days and see how helpful it really is.

Click here to browse ProjectManager's free templates

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How to Create a Successful Project Presentation

How to Create a Successful Project Presentation

Written by: Unenabasi Ekeruke

An illustration showcasing a project presentation being built.

You’ve spent time working on a project that could be a potential game-changer for your company or client. Now you’re buzzing to present it to your team, investors and other key stakeholders.

Creating and delivering project presentations can be nerve-racking and you probably have one question running through your mind.

How do you get the decision-makers to understand your project or secure their buy-in?

Considering that some companies have had about 12% of failed projects in the past year, you want to create presentations that are not only convincing but memorable.

With the right project presentation deck, you can win and keep your audience’s attention long enough to explain project details and why it’s sure to succeed.

Not sure how to create successful project presentations? We’ve got you covered.

This article will show you how to set project goals and create winning presentations that take your project to the next level.

Here’s a short selection of 8 easy-to-edit project presentation templates you can edit, share and download with Visme. View more templates below:

presentation as a project manager

Let's get to it.

1 Set Goals for Your Project

Before you dive into the main details of your project presentation, you want to answer these questions:

  • What is your project set out to achieve?
  • Why is it important for you and your team to achieve your set goals?
  • How do you plan to communicate your goals to your audience?

If you have to make long guesses before answering these questions, you’ve got a lot of work to do.  

Here’s what you should know. Beautiful or well-articulated project presentations aren’t a substitute for project planning. Without clear goals, your project is already set up to fail. And your investors might think, “why bother listening?” 

Many project managers tend to rush through the goal-setting phase, but we don't recommend this. That’s because you could be setting yourself up for failure.  

Once you clearly define your project goals, you can get stakeholders to buy into them. 

Now the question is, how do you set goals for your project and achieve them? One way to do that is by using the SMART goal setting method. 

Setting SMART Project Goals

SMART is an acronym that stands for S pecific, M easurable, A chievable, R elevant and T ime-Bound.  

SMART goals are a staple for planning and executing successful projects. It takes a deeper look into the finer details your audience care about, such as:

  • Project plan and schedule,
  • Project timelines,
  • Milestones, 
  • Potential roadblocks and more

For example, let's say your project aims to improve customer experience on web and mobile devices. Notice this example describes the end goal. But it doesn’t specify how you’ll work to enhance customer experience. 

Here’s how using SMART goals provides direction for your planned project. 

When setting your goals, be clear and specific about what you want to achieve in the end. 

A specific goal could be: “We want to build a responsive website and mobile app for our company to improve customer experience. This project will require inputs from our product design, software and marketing department”.


During your presentation, you'd have to answer questions like:

  • What metrics will you use to determine if you meet the goal? 
  • How will you know you’re on the right track? 

Having metrics in place will help you evaluate your project. Plus, you’d be able to monitor progress and optimize your project to achieve better results.

It doesn’t matter if you’re planning a short-term or long-term project. Ensure you set metrics and milestones that count towards your goal.

From our earlier example, a measurable goal could be to have: 

  • Over 100,000 mobile app downloads on Google Playstore and Apple App Store. 
  • A 20% bounce rate on your website and a 15% conversion rate on mobile and web. 


One of the most critical questions you want to ask during goal-setting is, “Can we achieve our set goal?” Do we have the resources to accomplish the goal within the available time frame? 

If the answer is no, then you’d have to consider what it would take to achieve those goals. This may require adjusting your goals or the resources needed to achieve your goal. 

Although it’s okay to be ambitious, you should also be realistic.  For example, getting 200,000 app downloads in one week could be overly ambitious if you’ve just launched your app. However, if you set out to achieve that goal in three months, that could make your project practicable. 

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presentation as a project manager

Your project goals need to align with your broader business goals. Are your goals relevant to the growth and success of the company?  Are they worth allocating resources for?

For instance, if your company is B2B and doesn’t plan to expand to the B2C market, launching an e-commerce website would be an irrelevant goal. 


Regardless of your project type and size, you should set time frames. Setting target dates for deliverables creates a sense of urgency and motivates you to hit your goals. 

From our example above, a time-bound goal could be “We aim to achieve 100,000 mobile app downloads and a 15% conversion rate by the end of the fiscal year. Our company will launch the mobile app by Q3 with a robust marketing campaign that will run through the end of next fiscal year.”

Setting SMART goals doesn’t have to be a challenging task. Use the template below to set project goals that position your business for success. 

A SMART goals worksheet template available to customize with Visme.

Communicate Project Goals to Your Team Members 

After you've set your goals, your team will play a key role in helping you achieve them. So you ensure they understand these things: 

  • Why the project goals are in place
  • What it's supposed to deliver for your business and customers
  • How their role, team and department contributes to the success of the project

Unless you’re clear on this, the project can derail and move in all sorts of unwanted directions. 

Rather than slam the goals you’ve set on your team, make it a collaborative effort.  Spend time talking to your team and stakeholders about the project goals. 

Don't limit your communication to people within your department. You can reach out to people in other departments like sales, operations, finance, etc., to see how well your goals align with theirs. 

A timeline presentation slide available in Visme.

To give your team a better understanding, you can communicate your project goals in a variety of ways, including:  

  • Visuals (videos, images, charts, infographics, etc.)
  • Verbal presentation
  • Documentations

By doing that, you’re sure to get their valuable feedback, buy-in and commitment to the project. Plus, getting your team on board with your project plan will up your chances of successful execution.

A project status presentation template available in Visme.

2 Lay Out Your Project Plan  

Once you’ve set your goals, the next big step is to outline how you'll achieve them. An excellent place to start is by organizing your project into an actionable plan and steps for execution. 

You might wonder why this step is important for creating a successful project presentation. 

Whether you’re planning a small or big project, writing a detailed plan, structure and layout puts everything into perspective. It eliminates vagueness and helps your audience grasp the project roadmap without missing the points.

Your project plan should contain the technical and non-technical project details. Therefore, you want to give yourself an edge by using a project presentation template that clearly explains all the activities and steps. 

Not only that, your presentation structure should be simple and easy to follow.

Depending on the project type, your plan could include key details such as:

  • The goals and objectives you've outlined earlier
  • Your project scope, methodology and framework
  • Project milestones, deliverable and acceptance criteria
  • Project schedule and timelines 
  • Resources and budget estimates, etc. 

A project management presentation template available to customize in Visme.

There's no hard and fast rule for laying out your project plan. However, if you want to create a memorable plan that will keep your audience engaged, you could break it down into three parts, including:


  • Conclusion and key takeaways

Your introduction should provide a brief overview of what you’re going to talk about and why it’s relevant to your audience. You could start by writing down the project name and the executive summary. 

Think of your executive summary as an abridged version of the project plan. 

If your audience read only your executive summary, would they have all the information they need about your project? If the answer is yes, your executive summary has served its purpose. 

The length of your executive summary will depend on what you intend to cover in your project plan.  However, we recommend keeping your executive summary one or two pages long.

You can include key information such as:

  • Objectives of the project
  • Key points of the project plan 
  • Results, conclusions and project recommendations

Keep in mind that not everyone will have the time to dive into the details of your project plan.  

Having a snapshot of your project brings clarity to key stakeholders and collaborators. It also enables people who aren't actively involved in the project to understand it at a glance. 

Ready to create your own presentation in minutes?

  • Add your own text, images and more
  • Customize colors, fonts and everything else
  • Choose from hundreds of slide designs and templates
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The body of your project plan is where you have the full project details and everything relevant to its success.

Here you can break your project into deliverables, tasks, milestones and schedules (start and end dates). 

Ensure you precisely define the resources you need to complete the project, including finances, team, time, technology, physical resources and more.

This is the part where you sum up your project plan with key takeaways. Your conclusion should include what you expect from your audience, including key action points and next steps.

Writing your intro, body and conclusion may sound like a lot of information. But instead of writing multiple pages of text, incorporating visuals can make your project presentations more effective.

By using images, videos, infographics and charts , you can capture all the vital information and help your audience understand your message better. 

Visme presentation templates are effective for visualizing different sections of your project plan. They are professionally designed and easy for anyone to craft high-quality project plans that keep their team on track. 

Use the project plan templates below to kickstart your project planning process.

A project plan template available in Visme.

3 Outline the Problem and Solution

You've just spent time crafting your project action plan. Now it’s time to communicate your project plan and goals with your audience.  

Project presentations are a lot like sales pitches. Whether you’re presenting your project plan to clients or creating a pitch deck for investors, your job is to keep your audience hooked right from the start till the end.

One of the most potent ways of grabbing your audience's attention is by highlighting their pain points. 

It’s not enough to have beautiful slides that showcase your amazing product features and project activities. 

Make sure you set up your project presentation to:

  • Outline your audience pain points
  • Emphasize how your project, product or service works to address their pain points
  • Explain how they’ll benefit from using your product or investing in your project

In a nutshell, your audience should have a clear insight into how your project makes their life better. When they’re clear on this, they’ll most likely listen to the solutions you bring to the table and take the desired action.

Don’t make sweeping assumptions about your audience. 

If you’re looking to get them on board, dedicate a slide to discuss their problems and solutions. Make them understand how your project benefits them.

A goals presentation slide available in Visme.

Not sure what your audience's pain points are? Go ahead and do these things:

  • Run a persona survey or interview existing customers. This will help you build a data-driven user persona that you can use for all types of business and marketing decisions.
  • Talk to your customer support and success team. They have close relationships with your customers, so they know their challenges and what they want. If they don’t know these things, do them a favor and create a customer success program . 
  • Interact with your community, ask for feedback and involvement. The more you engage with your consumers, the more you understand their challenges, work toward solving and get them invested in your brand.
  • Keeping an eye on relevant social media trends,  Twitter hashtags, Facebook trends 
  • Join relevant online forums like Quora, Reddit, Stack Exchange, etc. 

4 Keep Your Presentation Slides Short

When creating project presentations, prioritize quality over quantity. Be sure to keep your slides short and simple. When you do this, your audience will be glad you value their time. 

Remember, this isn’t the time to slam your audience with lengthy and irrelevant jargon. Instead, keep your slides on topics and hit the main points without the boring and unnecessary details.

Here’s why you need to keep your presentation brief:

  • Concise presentation slides are not only powerful, but they are also memorable.
  • Studies have shown that during project or business presentations, attention levels drop sharply after 30 minutes . By creating lengthy presentations, you risk losing your audience's attention halfway. 
  • Nobody wants to sit and watch you flip tons of slides for hours. With shorter slides, you can capture your audience's attention and get them to focus on the message.
  • Most people might have limited time or have short attention spans. So they’d want to quickly digest information and move on to the next best thing. 

How do you keep your project presentations short? 

  • If your slide doesn’t add value to your presentation, it shouldn’t earn a spot on your deck.
  • Supercharge your slide deck with captivating visuals that capture more information 
  • Adopt proven methods for preparing your slide

For example, the 10/20/30 rule by Guy Kawasaki is one of the most popular methods used by experts. The rule recommends using ten slides for 20 minutes presentations (about two minutes per slide). It also specifies using a font size of at least 30 for text.

This will enable your audience to digest the messages on your screen while you’re talking. 

A business model presentation slide available in Visme.

Keep in mind that this isn’t an iron-clad rule for presentation. There are other rules such as Pecha Kucha method , Takahashi method, Lessig method, etc. You can adapt any of these rules to suit your project presentation needs.

5 Use Less Text and More Visuals 

Another great way to keep your slides brief yet interesting is using less text and more visuals. 

Remember, your slide should aid your verbal presentation and not replace it. So you want to avoid crowding too much information on one slide. 

Cluttering your presentation with too much text could: 

  • Overwhelm your audiences and bore them
  • Shift your audience's attention to the text, making your presentation less effective.

Instead, use one slide to present each idea. Marketing guru Seth Godin recommends no more than six words per slide .

People retain more information when it’s presented in bite-size chunks and visuals. This applies to B2B, B2C audiences, project managers and corporate executives.

About 59% of business executives say they’d rather watch a video about a topic than read about it. Hence the need to supercharge your project presentation with compelling visuals that capture and bring your audience’s attention right where you want it. 

Steve Jobs’ MacWorld Keynote presentation in 2007 is an excellent example of how to enhance your presentation with compelling visuals. 

presentation as a project manager

During the presentation, Steve Jobs used live and interactive visuals to show how the iPhone 1 works. 

Read on to learn more tips on creating engaging presentations that will wow your audience. 

With Visme's presentation maker , you can make stunning project presentations with a rich blend of text and compelling visuals. Hook your audience and inspire action with stellar project presentation templates like the one below. 

A budget presentation slide available in Visme.

6 Use Quality Visuals, Diagrams and Presentation Aids

Visuals are important for making successful project presentations. Beyond grabbing the audience’s attention and keeping them engaged, viewers recall 95% of a message when presented in visual form. But when shared via text, they retain only about 10%. 

There are many types of visual aids you can use in your presentations, including:

  • Graphs and charts
  • Heat and choropleth maps
  • Scatter plots 
  • Screenshots and more

Using images and videos will up your chances of getting audience engagements and positive responses to your call-to-action (CTA).  

Gantt charts , whiteboard drawings and mind maps are ideal for visualizing early-stage project designs. You can use charts, diagrams, maps and trees to present the project architecture for technology-related projects. 

A Gantt chart template available in Visme.

If you’re working on product development projects, consider adding sketches, flowcharts , models and prototypes to your slide. 

Pie charts are excellent for showing percentages. Vertical bar charts indicate changes over time, while horizontal bar charts help you compare quantities. 

Infographics are perfect for visualizing data and explaining complex information like market trends.

Here’s the interesting part. Visme has the tools you need for every job. The software allows you to add different visuals, infographics, charts and graphs to your deck and customize them to suit your needs. 

You can change design, text and background colors, add or remove legends, animate charts, etc. 

You can also use maps to represent geographic information. Or, use progress bars, thermometers, radials and widgets to visualize stats and figures as shown in the template below.

A pie chart template available to customize in Visme.

When adding visuals to your slide, don’t go overboard. Stick to a minimum of two images per slide. In addition, make sure your visuals are relevant to your project presentation.

While designing your presentation slides , always stick to high-quality visuals.  Blurry or low-resolution images or videos can be a major turn-off for viewers. 

With high-quality visuals, your presentations will be crisp and clear, even on large screens. 

The slide below is an excellent example of how to power your presentations with compelling visuals.

A team presentation slide available in Visme.

7 Pay Attention to Design 

Want to create impressive presentations that pop? If the answer is yes, you need to pay attention to your design details. Your design can make or break your project presentation. 

Whether you are an experienced designer or a novice, design tools like Visme give you an edge. You can create compelling presentation designs for your business in a few minutes.

The beautiful thing is that you don’t have to break the bank to make stunning project presentations. You'll find beautiful ready-made templates and millions of stunning royalty-free images for your slides. 

Here are tips you should consider while designing your slides.

Use the Right Color Combination 

If you want to make your presentations appealing, use color moderately. 

We get it; everyone loves color. But using too many colors can make your presentations look chaotic and unpleasant.

Your color choice can influence how your audience grasps and responds to your presentation. A general rule of thumb is to pick colors that evoke positive emotions in your audience. 

For example, warm colors like yellow, orange and red convey feelings of excitement and positivity. On the other hand, cool colors (blue, green and violet) reflect an aura of calmness. 

When combining colors, aim for a balanced color scheme. For example, if your slide or image background is dark, your text and design elements should have bright colors. This contrast will make your project presentation legible and visually appealing.

You can learn about color psychology and how to use it in your next presentation design by watching the video below. 

presentation as a project manager

Use Clear and Consistent Typography 

Optimizing your typography can make a difference in how people perceive your message. So you want to make sure your slide looks organized, professional and sends the right message. 

Here’s how you can make this happen:

  • Use fonts that embody the spirit of your brand
  • Keep your text styles consistent throughout your presentation. We recommend you stick to a maximum of three fonts.
  • Avoid fancy fonts and tiny text that strain the reader's eyes. Rather use fonts like Arial, Time News Roman, Calibri and other legible fonts suited for small and large screens. 
  • Use a font size of at least 30 for the body text and 36 for titles.

In addition, remember to present your text using the color scheme we mentioned earlier. This will keep your text visible over your background. 

Take a look at this slide from one of our presentation templates. Notice how the design, fonts and color combination blends in to make the visuals pop. 

An app presentation template available to customize in Visme.

8 Start With a Presentation Template

Whether you’re a newbie or pro, creating project presentations that pack a punch can be time-consuming.

Let’s say you’ve got a deadline looming. You’d have to deal with writing your project outline, preparing your slide notes, designing your slides, sourcing and incorporating visuals and more. 

Handling these things from scratch could slow you down or make your presentations untidy. 

Using presentation templates could save you from all the stress. They help you make professional-looking project presentations fast and easy.

Since the slides are pre-designed, you’ll find a place to insert every possible piece of content you need. Be it a progress bar, chart, graph, table, video or image, the design is right there. 

All you need to do is type your content, input data or insert the image. And boom, your presentation is ready to go. 

In addition, using presentation templates offers brand consistency in terms of font, style, layout, colors and overall design. You can customize and share templates with your project team to keep your presentations uniform. 

The title and main body slide, image and chart layout and fonts are set in the template. Therefore formatting your slide becomes a breeze—no more messy or cluttered project presentations. 

Visme has a wide selection of templates designed to make your presentations shine. You’ll find millions of pixel-perfect graphics, icons, design elements and professionally designed templates for any purpose, industry and project type. 

Regardless of your skill level, you can customize your templates like the one below. Just add your content and your project presentations will be ready in a few minutes. 

A modern presentation theme available in Visme.

9 Present Your Project Like a Pro

If you follow all the tips we shared above, you’ve probably got the perfect project presentation on paper.  Great stuff, but your job isn’t done yet. 

Your delivery is the final piece of the puzzle, and you’ve got to make it count. 

Here’s the thing. Your presentation could flop if the delivery isn’t convincing. Hence the need to plan your delivery and drive your message across with passion and enthusiasm. 

Here's how to deliver project presentations that leave an impact.

Practice Makes Perfect 

Did you know that Steve Jobs used to spend two days prepping for presentations? Yes, you read that right. 

Practice is one of the key steps to nailing your delivery. 

You can practice by reading out loud in your quiet space. While you’re at it, make audio and video recordings and watch them repeatedly.

Ask your friends and colleagues to serve as a test audience and give feedback on your presentation.

This run-through will help ensure your presentation captures the main points within the allotted time. It will also help you maintain the correct body posture during your project presentation. 

Make time to check if the equipment is working and get familiar with the settings and operations. This is especially important if you plan to use video or audio in your slides.

Start With a Strong Opening 

Your audiences could have short attention spans, so make those first moments count. With solid openings, you can hook your audience and set the mood for a successful presentation. 

Steve Jobs’ 2005 Stanford commencement speech at Stanford is an excellent example of having a solid opening. With over 4 million views on YouTube, it’s one of the most memorable and watched speeches in history.

presentation as a project manager

Notice how he hooks the audience with powerful anecdotes about his life, beginning from dropping out of college. And then, he goes on to share the lessons he learned in his early days at Apple, losing his job in 1985 and reflections on death. 

Here’s how to make an excellent opening speech that grabs the audience’s attention and convinces them you’re worth listening to:

  • Ask a question
  • Tell a compelling story
  • Share mind-blowing facts and statistics
  • Show captivating video and visuals that spark curiosity 
  • Open your presentation with humor 

Be sure to tailor your opening hook to your audience. To make this effective, it’d help to know about your audiences, including their likes, dislikes, cultural and ethical dispositions, etc.

If you want to learn more about making captivating presentation openings and more, read our guide on starting a presentation .

While presenting your project, focus on your audience’s needs. By doing this, you’ll build an emotional connection and drive action. 

However, don’t go overboard. Be genuine and focus on getting the points across to them. This way, you’ll gain their trust and build excitement about your project. 

Keep in mind that everything may not go as planned. It’s best to have backup materials and be flexible enough to make necessary adjustments. Preparing for unexpected events will give you more control over them.

End Your Presentation on a High Note

After you've delivered a fantastic presentation, make sure you wrap it up in a memorable way. Doing this will leave a lasting impression and nudge your audiences to take action. 

One way to end your project presentation is to use a powerful call to action. 

You can also tell memorable stories, summarize the main points and highlight compelling figures about the project. 

For example you can mention some really intriguing figures like: 

  • Expected growth rate, return on investment and profit margin
  • Potential company valuation in the next five to ten years. 
  • Projected earnings and market position etc. 

The goal is to hype your audiences and stimulate them to take action.  

You can check out our other article to learn more about ending your presentation on a great note. 

Get To Work: Create Powerful Project Presentations With Visme

Creating a successful project presentation starts with setting your goals and having a clear plan to achieve them. It also requires crafting compelling content, paying attention to design and excellent delivery.  

If you’re going to close those deals, you need a solid pitch deck to explain your project details and why it will succeed. We recommend using an intuitive project presentation software like Visme . 

Visme is the perfect design tool for creating stunning and engaging project presentations .  With Visme, you’ll have access to a wide range of features and tools to help bring your project ideas to life.  

The tool has hundreds of presentation templates, design elements, font styles, built-in stock images and videos, data visualization tools and more to make your project presentation a hit.  You can download your design in different formats and share it across multiple social media channels. 

Now you have all the tips and tools for nailing your next project presentations. Go ahead and make it memorable with Visme's project presentation software.

Create beautiful presentations faster with Visme.

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presentation as a project manager

When you work as a project manager, you will have to make several presentations, whether it is at the beginning, towards the end or even the regular updates during the project lifecycle. Your audience could vary right from the level of your project team to the external stakeholders. However, considering the amount of pressure and level of stakeholders involved, it could make any project manager jittery at the thought of making the presentation. Here are some tips and tricks that you can use to make your next presentation a huge success.

1. Arrive early

Arriving early for your presentation is always a good practice as the balance time can help you get organized and composed. Ensure that all the necessary equipment like a laptop, projector, sound system, etc. is in a working condition.

2. Structure your presentation

Your presentation should have a proper structure to keep the audience engaged throughout. It must have a brief introduction, detailing the objectives and purpose of the presentation. This will help you prepare your speech and define the approach that you will follow to connect with your audience.

3. Learn about your audience

Your audience could comprise of your juniors, your reporting manager, their senior or maybe even an external person of authority. It is crucial to cover only those points that could be of most relevance to your audience. Also, your tone and presentation style will depend a lot on your audience.

4. Do proper research

Your presentation could include a lot of information, along with important concepts and numbers. Beyond the standard explanation, make sure you have that ‚Äòextra’ information to portray yourself as a knowledgeable person who is serious about his work.

5. Keep minimum information on slides

If you keep a lot of text on your slides, your audience will have to spend a lot of time reading the information rather than concentrating on your speech. However, not many will invest their time in reading the information and it could rather divert their attention. If this happens regularly during the presentation, your audience may not remain interested until the end of the presentation.

6. Add pictures and infographics

A slide with a lot of text without any visuals can come across as a dampener for your audience. Relevant images and infographics can help add that fresh breath of life to your presentation, however serious or complex it is for your audience.

7. Do not use a script

It is a good practice to use a conversational style during your presentation for better audience engagement. Merely reading the slides will make the overall presentation very boring, however, certain points like quotes and excerpts can be read to emphasize on the point.

8. Practice

Many people ignore practising their presentation, thinking that since they have prepared the slides, they are aware of everything. However, it can be very beneficial to make yourself comfortable with the delivery and the presentation style and iron out any shortcomings that you experience while practising.

9. Prepare the conclusion

Ending the presentation on a positive note can be very crucial to make a lasting impact in the minds of your audience. However, it can be a bit difficult to end it on a high note if you are not prepared. The best way to do this is by summarizing the presentation, by reiterating on the points that were presented to the audience. You can thank the audience for their time and open the session for any questions related to the presentation.

10. Distribute copies of your presentation

Once you are done with the presentation, you can distribute it to your audience for their reference. This can be done either via handouts or the presentation can be hosted on a file-sharing platform, from where people can simply download the presentations.

There can be many more tips to make a killer presentation, however, all these are acquired skills and practising and implementing them will only help you improve.

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6 March, 2023


Project Management Presentations: The 3 Expert Elements for a Great One

By   Mike Clayton

Too many Project Managers find it’s their presentation skills that let them down.

Yet, having coached many presenters, I find that the difference between:

  • a clear, confident presentation, and
  • a waffly, wobbly presentation

is usually very easy to fix.

There are a few simple things any project manager can do to brush up on your presentation skills.

This will show your project skills to their best and impress the people you want to influence. You’ll have a greater impact as a project manager, and it’s often your presentation skills that give a real boost to your career.

So this is what we’ll look at in this guide: the three key elements of presenting for project managers.

Why Presentation Skills Matter to a Project Manager

Project Management Presentations: The 3 Expert Elements for a Great One

Project Managers often get plenty of opportunities to use their presentation skills. And, while some of us relish the opportunity to perform; others hate the idea. But, when the need arises, one thing is for sure:

People will judge you on how well you present .

This has more impact than it first appears.

Because the ‘halo effect’ means they won’t just judge you as a  presenter. They will extend their assessment to other areas of your professional competence. If you present poorly, people will easily think you are a poor Project Manager.

Objectively, we know that this is not logical. But we cannot help it. If you give a poor presentation of good work, people will have two abiding memories:

  • Where was the evidence of good work?
  • This person does not come across as professional

So, there are clearly two powerful reasons why presentation skills should matter to you:

  • They are how you showcase your Project Management achievements
  • They set the tone for how people perceive you as a professional

Presentation Skills are a Part of the Role of Project Manager

But what if you said to me:

‘Hold on, Mike. That’s all very well. But I’m interested in being a good Project Manager, not in looking like a good Project Manager.’

Well, I also argue that presenting is a core part of your Project Management skillset. After all, I’m not alone when I often tell people that:

Here are some examples of where your presentation skills are essential to doing a good job as a project manager.

  • Influencing stakeholders
  • Communicating status and plans to business leaders and project board members
  • Briefing and motivating your project team
  • Setting the tone of your project at your kick-off meeting

The Essential Elements of Good Presentation Skills

The Essential Elements of Good Presentation Skills

So, the three elements that we will look at in this article are:

  • Being clear about the information you want to convey
  • Putting together a presentation that is compelling, powerful, and persuasive
  • Performing your presentation with confidence

These three things also set out the three steps to giving a good presentation. So we will use them as a structure for this guide.

For More Detailed Information: FREE Course!

This article summarizes some of the most important elements of presenting. Like many of our long-form articles, it’s pretty comprehensive. But a committed Project Manager may want more.

If only there were a complete Presentation Skills course that you could take, in your own time, which was completely free .

Management Courses: Presentation Skills course

Well… It turns out there is!

Our sister YouTube channel, Management Courses , has a complete course on Presentation Skills. You can:

  • View the Presentation Skills playlist on YouTube
  • Access the full course more conveniently, on the MgmtCourses.com Presentation Skills course page
  • Subscribe to the YouTube channel for all future Management Courses content
  • Check out all our completed FREE courses on the MgmtCourses.com website

You can, of course, come back to this at any time.

So, let’s dive into our article!

Being Clear about the Information You want to Convey

Presentation Skills 1: Being Clear about the Information You want to Convey

Before you start drafting your presentation, it pays to prepare. And this means deciding what you need to communicate, to meet your needs and the needs of your audience. I often use the metaphor of defusing a bomb. If you fail to prepare well, your presentation is like a ticking time bomb, waiting to go off in your face. The four components of your initial preparation are:

  • B ackground

If you carry out these four steps properly, you will defuse the bomb.

First, ask yourself:

‘Why should my audience listen to my presentation? What is the benefit for them?’

Too often, you think first about what you want to say. But your audience is giving up their time, and giving you their attention. So you need to give them something in return, that is at least of equal benefit.

What’s in it for them?

So, what do they want or need to know?

  • How will they use the information you give them?
  • Why will they be attending your presentation?
  • How do they need to change?

Start by seeing your next presentation through the eyes of your audience. When you craft a present that meets their needs, they are always going to be more interested in what you have to say. And that means they will find it more helpful and rate you higher.

But you are also investing your time, effort, and reputation in making this presentation. So, for what reason?

A good way to start designing your presentation is to ask yourself:

‘What do I want to be different, when my presentation is over’

One of the key presentation skills is your ability to trigger action. And this means knowing what action you would like.

Call to Action

If you start your thinking with the call to action (CTA) you’ll want to make at the end, you can focus your content on the key information that will lead up to that CTA. This will be information that:

  • makes your call to action an obvious ending
  • compels your audience to want to act

Now you know what you want to achieve, and what your audience needs to get from your presentation, it’s time to ask yourself:

‘What is the story I need to tell?’

And I purposely frame your presentation as a story for two reasons:

  • Firstly, because humans are story-telling and story-listening creatures. This is how we best absorb information. It’s also a great way to build emotion into a business-focused presentation.
  • Secondly, because a story has a narrative structure. And it is by creating a logical structure that you will make your presentation compelling (see below).

The Elements of Your Story

Your Project Management presentation will have a central idea that you need to get across. This will lead directly to any call to action you need to make. So, these are the start and end of your presentation.

In between is a structure that will take you from your central idea to your call to action. Within that structure will be the evidence and practical information that will make your CTA not only persuasive but also practical for your audience. At the end, you want them to say:

‘I followed that argument, agreed with your evidence, and see why and how I can do what you suggest.’

The last part of your preparation is to do your homework. Make sure that you have all the knowledge you need, to draft a persuasive and powerful presentation. Ask yourself two questions:

‘What do I know about my audience, what they need, and what they know?’ ‘What information do I need to know, to address my audience’s needs, and be confident that I can speak with authority?’

These questions will guide your research. And answering the first question may lead you to review your thinking on the Benefits, at the start of the BOMB process.

The 7x Factor

When I started learning about presentation skills, someone gave me a useful piece of advice. I genuinely do not recall who it was. They told me that I should never put everything I know into my presentation, because, if you do, it means:

  • You are failing to select the most important information for your audience – and are therefore being lazy.
  • Any good question from the audience could take you outside of your zone of knowledge.

Their rule of thumb was to always know seven times as much as you present. Or, to put it another way, never present more than 15 percent of what you know. That way you have plenty in reserve. That accords well with the Pareto Principle, which tells us that approximately 80% of the value to your audience comes from 20% of the information you could present. So, I conclude that 15-20% of your knowledge is about right for a presentation.

Putting together a Presentation that is Compelling Powerful and Persuasive

Presentation Skills 2: Putting together a Presentation that is Compelling, Powerful, and Persuasive

Once you have done your preparation, the next step is to draft your presentation. Your goal is to make it compelling, persuasive, and powerful.

  • Compelling Draw your audience in, keep them engaged, and help them to understand your presentation. You do this with a clear structure that uses flow and sequence. The best tools to help you are a story-telling approach, and question and answer frameworks.
  • Persuasive Change the way your audience thinks, by helping them understand the world as you see it, and generate agreement with your point of view. You do this by creating a persuasive argument that uses the three elements of character, reason, and emotion.
  • Powerful Drive change by making your audience remember what you say and want to act on your recommendations. Do this by addressing their needs, being memorable, and using your knowledge of psychology.

We shall look at each of these three components in sequence.

The most important aspect here is to create a logical structure that your audience can follow easily. Yes, novels, plays, and films sometimes adopt non-linear storytelling. But they are art that aims to entertain. You are a professional who needs to inform.

So, coming up with a straightforward sequence for your information is one of your vital presentation skills. And, don’t take chances. Use regular signposting to help your audience know where they are in your presentation, and what’s coming up next.

A Works-every-time Compelling Structure to Boost Your Presentation Skills

Here is a simple and effective structure that works every time.

  • Introduce your central idea
  • Why… is it true?
  • How… can you implement it?
  • What… are the components?
  • How… did it happen?
  • Who… are the people involved?
  • What if…something goes wrong?
  • Introduce the principle answers to your question Seven should be the absolute maximum, and three is the most memorable number
  • For each principle answer, have a section that you divide into a small number (2-5) of parts
  • When you have covered one answer, move to the next and repeat
  • When you have covered all your answers, summarize
  • Finally, make your call to action

How to Introduce your Central Idea

A good introduction will get your presentation off to a powerful start, with your audience hooked on hearing what you have to say.

Luckily there is a simple but powerful formula that is used by professional writers from journalists to novelists. Even Jane Austen used it !

Step 1: Tell the audience something they know

This way, it’s easy for them to agree with you, so you have them on your side right from the get-go. But you need to stop that pretty quickly, before they get bored.

Step 2: Tell the audience something surprising, controversial, worrying…

This will raise their alertness, by increasing the stakes. Now, your presentation matters.

Step 3: Pose a question

Either ask your audience a question directly or raise a question in their minds.

What happens when you hear a question?

That’s right… You try to think of an answer. Now you are mentally hooked:

  • If you have an answer, you want to know if it’s the right one.
  • Or if you are confident, you want to know if the presenter will get it right!
  • If you don’t have an answer, you want to know what the answer is.

Step 4: Reveal your Answer

This is the Central Idea of your presentation. Now your audience has a clear signpost for what they will get.

Step 5: Another question

The lead into your main content is the question you are going to answer in your presentation:

  • It might justify your central idea, so the question would be ‘why?’
  • Maybe you will spell out how to implement your central idea, so your question would be ‘how?’
  • Or perhaps your central idea is about risk and you are going to lay out some scenarios, so your question could be ‘what if?’

You get the picture.

If your audience cares enough about the complication you introduced in step 2, they will want to hear your answers to the question in step 5. And these are the main parts of your presentation.

Will You be using Slides?

If you are, and you want to start your presentation powerfully, here is a great article on giving a good presentation , and how to start a presentation with 5 strong opening slides, from SlideModel.com.

We also have a great video on our sister site, Management Courses: Attending Meetings – Using Projector and Slides Effectively

As an aside, can you see how I used this structure to introduce this article?

Step 1: Too many Project Managers find it’s their presentation skills that let them down. [You probably knew that]

Step 2: Yet, having coached many presenters, I find that the difference between:

is usually very easy to fix. [Really? – I expect a lot of people will think it would be tricky]

Step 3: There are a few simple things any project manager can do to brush up on your presentation skills. [What are they?]

Step 4: This will show your project skills to their best, and impress the people you want to influence. You’ll have a greater impact as a project manager, and it’s often your presentation skills that give a real boost to your career. [Okay, so you see you can have a greater impact]

Step 5: So this is what we’ll look at in this guide: the key elements of presenting for project managers. [What are they? Tell me how?]

I have made a video that covers very much this idea, called: How to Communicate Big Ideas with Maximum Impact .

The science of persuasion and influence is a huge discipline, so I recommend you read our article Persuasion and Influence: A Through Introduction .

Here, I want to highlight the three elements that classical speakers and presenters going right back to ancient times have used. People are much the same now as they were three thousand years ago, so these methods still work.

Aristotle told us a speaker needs to demonstrate three things:

  • Ethos – Character
  • Logos – Reason
  • Pathos – Emotion

We’ll cover these in this order, because it’s the order that classical speakers learned to address these three, for maximum effect.

Ethos is about you. The first question your audience will need you to answer is:

‘Why should I listen to you?’

So right from the start, in the way you dress, introduce yourself, and open your presentation, you need to establish your credibility and your integrity.

Logos is about the facts – it literally means ‘the word’ . Here is where you:

  • Select the information that will be most persuasive, and
  • Present it in a logical way that creates a convincing argument

I usually find that this is the part Project Managers find easiest, because we tend to be in control of the facts. However, selecting out the minor points, so you can focus on the big points that matter, is a real skill. So too, is structuring that information.

Visual Communication

A lot of the information that we need to communicate is visual in nature. So, I recommend you take a look at the guest article that Jeilan Devanesan, the graphic design expert from Venngage, wrote for us: Visual Communication for Better Project Results .

Pathos is about your audience and how the facts matter to them. If you don’t know why they should care, you’ll never convince them.

So, answer one or more of these questions:

  • What will happen to your audience if they act on your call to action?
  • And what if they do not?
  • What won’t happen if they act on your call to action?
  • And what won’t happen if they don’t?

Here, you can appeal to a few fundamental drivers in our audience

  • Anticipation

Persuading your audience that you are right is not enough. You need to have an impact on them.

So, the next of your presentation skills is to speak with power. This means:

  • Being memorable
  • Inciting action or change

How to be Memorable

The main ways to be memorable are very simple:

  • Keep your message simple and don’t say too much. Just three points is great. One is ideal.
  • Repeat your key points again and again.
  • Introduce your key points at the start, when your audience is alert.
  • Remind your audience of your key points at the end, so they stay fresh.

For more detail…

How to Incite Action

Above all, you cannot get people to do something if they are unsure what to do. You need to craft a clear, unambiguous, simple call to action. Spell it out and make it easy.

But then, you want to motivate them to follow your CTA. So, do you know what the most powerful motivators are?

I think these are the main psychological hooks you can use. Of the three, fear is undoubtedly the most powerful. But it is also the most dangerous, so I always save this for the most important and urgent situations.

I like to focus on desire. Ask yourself this question about your audience:

‘What’s in it for you?’

If you know why they should act, and you tell them, you will be answering their most pressing question. And nothing compels action better than a big, fat, juicy ‘ because ‘.

Performing Your Presentation with Confidence

Presentation Skills 3: Performing Your Presentation with Confidence

The last of your presentation skills is to bring everything together in front of your audience.

You can hear a lot of nonsense from various trainers about how to give a good performance:

  • Make big movements
  • Stay in one place
  • Use lots of slides
  • Don’t use too many slides
  • Speak loudly
  • Talk slowly
  • Speed up to keep your audience alert

They all have their place. But unless you aim to be a polished professional speaker, rather than a professional project manager who presents well, they barely matter.

The Two Big Things

What matters is that your audience warms to you and finds you credible. And that means two things:

  • Be yourself, and make your speech and movements natural.
  • Be confident, so that you can project that confidence to your audience.

Being Yourself

I cannot tell you how to be yourself. No one knows that but you. Of course, you need to slow down enough for people to follow you. This is especially true if some people in your audience are not fluent speakers of your language. And you certainly need to be loud enough for them to hear. And, of course, too much fidgeting or bobbing around can be a distraction.

But the basic guidance is that, as long as you are comfortable, your own natural style is the best one to use. Unless some aspect is so obtrusive that it detracts from your message, you’ll find that:

  • Trying to suppress who you are or
  • Putting on some kind of act

will be more distracting to your audience.

Be Confident

The biggest challenge for most speakers is confidence. many of us fear having to get up in front of people and speak to them. So, I have three tips for you, based on what I call the Triangle of Confidence . I have described this fully in our guide: Confidence: What You Need to Know to be a Confident Project Manager . I do recommend you read that article.

Personal Impact

At our sister site, Management Courses , we offer a whole course, FREE, on personal impact. It covers topics like:

Click here – or on the image – to check it out.

Management Courses: Personal Impact Course

What is Your Experience of Presentation, as a Project Manager?

A good call to action is essential at the end of a presentation. So here’s mine. Use the comments box below to share your thoughts on presentation skills for project managers. As always, I’ll respond to every contribution we get.

Learn more…

Take a look at our article: Communication Skills for Project Managers | The Best Books

And, as a reminder, here is a link to the section of this article where I pointed you to the FREE Online Presentation Skills course, from our sister channel, Management Courses .

Project Management Presentations: The 3 Expert Elements for a Great One

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  • Presentations
  • Presentation Techniques

How to Use PowerPoint for Project Management: Detailed Guide

Andrew Childress

If you manage projects, you know the value of strong project management. Project management is the art and science of steering work from start to finish efficiently. You can use project management PowerPoint slides to guide the process.

Intro project management PowerPoint

With project management, you'll set goals, develop expectations, and form a team. Then, you'll collaborate to track progress and march towards a successful conclusion. And the best tool to use for project management software might be one you already know - Microsoft PowerPoint!

In this tutorial, you’ll learn how to build a project management presentation using Microsoft PowerPoint. We’ll work with a template and craft project management slides in moments. This will be a key part of your project toolbox. As you work, think of ways to apply these ideas to present a project of your own. 

Jump to content in this section:

  • Introduce the Project with a Project Plan Slide
  • The Methodology Slide: Your Charter and Goals
  • The Magic Behind a Project Presentation: Introducing the Team
  • Staying on Track: Project Management Slides for Timelines
  • SWOT Analysis: Mapping the Landscape in a Project Presentation
  • Engagement: Gathering Feedback
  • Collaboration: Working Together to Present a Project

Why Use PowerPoint for Project Management?

Project management is an essential part of business. Just as important are the tools you use for it. Project management software like PowerPoint is a leading example. By building a project presentation, you'll work together with a team to succeed in a project. 

Project management software

Why should you build a project management PowerPoint? The advantages are many. We already defined the idea of project management. It’s the task of planning tasks to achieve a goal and tracking them in real time. What better way to do that than with a visual, collaborative app like PowerPoint?

Consider these key advantages for using PowerPoint projections for your projects:

  • Stakeholder communication. Project management slides are shareable across the world. That makes it easy to connect with all interested parties.
  • Visual tracking. Powerful visuals like charts and tables help you illustrate tough project concepts. Doing in a clear, easy-to-follow way is easy in PowerPoint, and it helps you keep others engaged. 
  • Collaboration. PowerPoint is built for working together. You and your team can collaborate on slides in real time.
  • Documentation. Project plan slide designs serve as useful documentation during and after any project. 

As you can see, Microsoft PowerPoint is your best friend as you present a project. Let’s dive in and learn how to build project management slides. 

Project presentation

The best way to begin is with a premium project management PowerPoint template from Envato Elements. Here, we’ll use the beautiful and versatile Project Management  template design. Download it today to follow along.

How to Build Project Overview Slide Designs Quickly (Step by Step)

With the template open, let’s get to work. We’ll work through several slide design ideas with new ways to present a project. But keep this in mind. Premium project management slides like these have dozens of layouts inside.

The key is to choose a few that best fit your project needs. We’ll look at several layouts that you should plan to include in your next project presentation. 

1. Introduce the Project with a Project Plan Slide

PowerPoint is powerful project management software! You can use it to build an array of project management slides on any topic. 

The first step is to introduce your project with a project plan slide. Slide #2 in our template is a great choice for this. As you can see below, it’s an About the Project intro slide. 

Present a project

The text you see is merely a placeholder. All you’ll have to do is swap out this text for your own words. To get started, click into one of the text boxes and select the contents inside. Then, start typing! Fill in your own details.

To present a project well, a strong start is key. Don’t be too wordy here - the details, after all, come later. But be sure to add an eye-catching title. Then, briefly describe what you’ll be doing in the explanatory paragraph below. 

Project overview slide

Finally, you might want to add an image. Photos in project management slides are very important. After all, they often are worth a thousand words! To add an image, find the placeholders on the left side of the slide.

Then, browse to an image stored on your computer. Click on it, then drag and drop it onto one of the placeholders.

Project management presentation

The image will appear, sized, and scaled to fit perfectly! You can repeat this across your project plan slide to add these all-important visual aids. 

2. The Methodology Slide: Your Charter and Goals

Slide #3 is the place to dive deeper into your project. Think of it as a methodology slide. Here, you’ll specifically state what you want to do. And you’ll map out specific goals to accomplish it.

With a layout broken into sections, it’s easy to outline these key ideas. Be specific, but brief. Projects that become too complex risk going adrift with confused, varying expectations. Set specific metrics, keeping them to a small handful. Once again, you can easily drop them in by selecting the text boxes and adding in your own details.

PowerPoint projection

When you’re finished, your project overview slide clearly informs your audience of your project scope and goals.  

3. The Magic Behind a Project Presentation: Introducing the Team

Projects are only as good as the team behind them. And your project presentation should acknowledge this. Early in your deck, be sure to introduce your key team members.

Also, make sure to always list their titles or main role in the project. After all, without context, a list of names doesn’t mean much by itself.

Project management PowerPoint

In our template, slide #5 has a handy organizational chart built in. As you can see, it’s easy to add your own team to the slide. When you do, audiences will instantly grasp the structure of your organization. They’ll understand who is involved in the project, and the roles each person plays. 

4. Staying on Track: Project Management Slides for Timelines

Successful projects have a defined timeline. These timelines help you track milestones and stay on pace to complete projects by a set date. But it’s often challenging to map these out on a project overview slide.

Fortunately, premium templates like this include robust methodology slide layouts like Gantt charts. With a Gantt chart, you can precisely illustrate tasks in each project. You can show off dependencies, and easily sequence tasks in logical order. 

Project management slides

You’ll find this feature on slide #15. As you can see, slides like this can’t be left out of a good project management PowerPoint. At a glance, readers can see the tasks needed to complete the project. They’ll know the key part they play and be able to intuitively grasp if a project is correctly on track. 

5. SWOT Analysis: Mapping the Landscape in a Project Presentation

A SWOT analysis is a hugely valuable asset in any project plan slide deck. SWOT is an acronym for Strengths, Weaknesses, Opportunities, and Threats. By examining each of these four aspects, it shows how your project fits into its competitive landscape.

A SWOT is vital in project management because it helps measure your chances for success. It also provides a clear picture of positive and negative externalities that impact the project. It’s an essential first step in PowerPoint projection slides. By clearly understanding your environment, you’re poised to succeed within it.

Methodology slide

This template has several SWOT slides, like the one shown above. Perform these PowerPoint projection steps and map out your findings. Be prepared to engage with your audience, and brainstorm in real time. Building a SWOT analysis is an excellent way to develop stronger and more robust project goals to guide your future success. 

6. Engagement: Gathering Feedback

Any successful project presentation answers many questions during its course. But as you present a project, engagement is imperative.

No matter how strong your slide deck is, you must always collect feedback from your audience. Often, this comes in the form of questions at the end of your presentation.

Always offer time for questions and answers. That way, you can ensure that your core project presentation message is understood. You can provide clarity as you present. By engaging, you'll develop stronger ideas and tactics to successfully execute your project.

Project plan slide

A slide like this should always go at the end of your project management PowerPoint. Think of it as a Q&A time with your audience. Transition from a narrative delivery to conversation. This way, you’ll truly engage project stakeholders and inspire them to join your journey. 

7. Collaboration: Working Together to Present a Project

You’ve just learned several key ways to present a project in PowerPoint! But here’s a final tip that you can bring to your own work. Don’t build project management presentation slides all by yourself!

After all, you’re working as part of a team. Enlist this team to help you craft even better project management slides. This way, you’ll leverage the very best that your group has to offer. Your slides - and your project - will surely benefit.

presentation as a project manager

Fortunately, PowerPoint makes it very easy to collaborate as a global team. You don’t have to be physically present to contribute and work together in real time! As you build project overview slide designs, these features are your best friend. It’s a sure way to steer any project towards success.

The Best Source for the Top Project Management PowerPoint Templates (With Unlimited Downloads)

You’ve seen the value of sleek project plan slide designs. The best place to find these is Envato Elements. With thousands of PowerPoint themes to choose from , finding the perfect project management slides is a breeze.

The Elements offer is powerful. For a flat monthly rate, you’ll enjoy unlimited downloads of the full library of content. Along with PowerPoint slides, there are millions of stock photos, fonts, music, and more. All are included in the unlimited offer.

Find PowerPoint Templates

Elements project overview slide

When you manage a project, don’t trust free project overview slide designs you might find online. Your project deserves the best, and the best it will get from Envato Elements. Embrace premium project management presentation designs and enjoy:

  • Sleek project plan slide designs. You won’t waste time building slide layouts from scratch. Premium Elements templates are hand-crafted by designers with your needs in mind.
  • Easy-to-use layouts. Not a PowerPoint expert? Or just pressed for time? Elements project methodology slide templates have you covered. Each one is easy to use, with helpful tutorial guides often included.
  • Inspiring slide decks. Any project overview slide should be clear, concise, and to the point. Premium layouts help you with this. You can simply drop your own content into place.

As you can see, Envato Elements is the ultimate value for project management slides (and more) in 2023! Join today and explore the vast library. 

Build Project Management PowerPoint Slides Today!

You’ve seen the value of making a project management presentation in PowerPoint. When you use PowerPoint for a project plan slide, you’ll create deliverable reports that are clear and easy to understand. You can instantly highlight key details and share with project stakeholders.

A PowerPoint projection slide for projects also helps you stay on track. Think of project overview slide layouts as a way to document progress. You can set and track milestones and share this progress with your team and other stakeholders.

You can’t afford to miss out in 2023 and beyond. Use PowerPoint to build a project management presentation of your own today!

Andrew Childress

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Wow Everyone with These 11 Project Management Presentation Steps

Rachel Burger profile picture

When I look at a blank Microsoft Word document, I feel like panicking.

There are so many directions I could go with my writing and there are so many words I have to pack into an article by the end of a day. Luckily, I mitigate this with careful research and planning, so by the time I go to write, I’m ready.

Speeches should invoke the same kind of fear. For many, they don’t.

“I’ll just wing it,” some presenters say. “I know what I’m going to talk about and I’ll do fine.” Sure, you’ll be able to stumble through your presentation, but in all honesty: it probably won’t be something you’re proud of.

Here’s how to change that.

Businesswoman standing behind podium preparing to give presentat

Leverage the right presentation software to engage audiences and drive your points across. You can find the best fit for your needs in the Capterra directory.

Project presentations are unique. You have to address a massive amount of information in a short period of time in a high-pressure situation. Here are the eleven steps you should take to make sure you deliver the best presentation possible.

1. Really understand the presentation’s purpose.

business people group on meeting and presentation  in bright mod

Determining the reason for your project presentation is key to preparing your entire speech. Presenting on project scope? That would be an entirely different presentation than on success factors, project milestones, or your risk management.

Figure out if your presentation is meant to inform your audience—most likely, as a project manager—or persuade . Knowing what kind of project presentation you’re giving will help form your approach to your speech. But before you start outlining…

2. Know your audience.

Audience Listening To Presentation At Conference

Who is behind the smiling faces that will make up your audience? Is it your boss? Your boss’s boss? Your team leaders? Considering the power relationship between yourself and your audience will help you organize what points are most important to them, and what can be left out. Knowing your audience will also shape what language you use and how you present your ideas.

Knowing your audience doesn’t stop at where they are in the corporate chain in relation to you. You also have to consider how many people you’ll be speaking to. Toastmasters advises , “Talking to 10 people or fewer is a conversation. Getting up in front of 20 people is a speech. If there are 40 people in the audience, it’s is a performance. 100 people or more is a show.” Plan accordingly.

3. Research.

Businessman Working With Modern Devices

Now you know why you’re giving this presentation and who it’s for, so ask yourself: what do these people care about? Chances are your project management presentation will cover a whole lot of metrics. Beyond stated goals and scope analysis, make sure that you have your financial information readily available. Use your project management software to help identify risk points and project progression. Does your project relate to other company projects? Make sure to have that information as well.

It doesn’t matter (yet) if your research is in a bundle, but it will help to compile it into one place. I personally use a word document with bolded headers to organize my findings, but I’ve also heard that Scrivener and Evernote are great for organizing research as well.

4. Choose your main points.

Highway Signpost "cost-benefit Analysis"

Break out a new sheet of paper: you’re ready to select your main points. Main points are like little thesis statements; they’re claims that require substantiation. For example:

We should consider expanding our scope.

I would like to try using Scrum for this project.

Let’s work on fixing our customer service feature for this sprint.

Selecting your main points should be pretty apparent if you’ve done your research and know why you’re presenting. They are the most important topics that need to be presented in your speech. Write them down, then brainstorm what facts are available to support your claims.

For example, if your claim is, “We need to extend our deadline,” substantiate it with “We had a service outage last week that has made it difficult to produce timely results” and “We’ve worked in some buffer time for this sprint; pushing the deadline one extra day isn’t a problem. This is why we plan.” Organize your supporting information under the appropriate main points.

Now you’re ready for your introduction.

5. Write your introduction.

Microphone In The Fog

Any good introduction has three parts:


Your attention-getter will be the first thing that comes out of your mouth when you start your presentation—it’s also, arguably, the most important part of your speech because it will encompass the first few seconds that your team will judge you as a speaker. Make it count.

Start your speech off with a quote, statistic, or a story. Unless you’re intimately familiar with the team you’re presenting to, forgo options—like a goofy joke—that could jeopardize your credibility. Quotes, statistics, and stories, while seemingly dry on paper, can quickly engage an audience and get them excited about your project.

Your thesis is simply a summary of your main points—think big picture. A good example would be, “Overall, the project is going well, but we need to make some small tweaks to move forward,” or “I have a detailed project plan that I’m going to show you today.”

Aristotle had it right —tell them what you are going to tell them, tell them, then tell them what you told them. That rhetorical approach to speeches is most visible in the preview. The preview outlines your main points. It might look something like this:

“ First, I will talk about the goal of the project. Then I will present our timeline, and finally I’ll end on deliverables. ”

You have the first 2/3rds of your speech written! Now all that’s left is the conclusion.

6. Write your conclusion.

Everyone wants to end their speech with a bang—and that’s hard to do with a business presentation. The best way to keep your audience on track for the last few bits of your presentation is to summarize and close .

The summary is very similar to the preview; reiterate what you’ve already said to the audience. Taking the above example, you could simply say, “Our project has clear goals, a tight timeline, and strong deliverables.”

The close is simply a single sentence beyond “thank you” that lets the audience know that you’re done with your presentation. Two of the simplest closes are asking for questions or thanking your team mates.

Congrats! You’ve written the basic outline of your speech. Now it’s time to perfect it.

7. Think about transitions.


Your outline should look like this at this point:


Supporting point 1A:

Supporting point 1B:

Supporting point 1C:

Supporting point 2A:

Supporting point 2B:

Supporting point 2C:

Supporting point 3A:

Supporting point 3B:

Supporting point 3C:


Jumping from point to point can get choppy. That’s why, when I was a speech coach, I recommended using transitions and signposts. A transition is pretty easy—it reminds the audience of what topic you just covered and then directs them toward your next point. For example, you can always say something like, “Now that we have covered our project’s goals, let’s talk about the timeline.”

Signposts are one-word transitions like “however” or “as a result” that helps illuminate the course of your logic. Your audience can’t flip back through your speech if they forget where your point started, so transitions and signposts help keep them on track.

8. Now it’s time to think about style.

Too Cool

Some speeches are funny. Some speeches are exciting. Other speeches manage to take incredibly dry information and make it engaging. All of these presentation qualities come from the presenter’s style.

Your personality is going to shine through your presentation no matter what, but it’s important to keep in mind these three characteristics of a quality speech.

They’re clear, concise, and concrete. Your delivery should be clear. Avoid “ums” and jargon. You should be concise: anything that doesn’t substantiate a main point or is a transition should be cut from your overall presentation. And you should be concrete: make sure you provide your team with action items and descriptive language that helps them move forward.

9. It’s time to start practicing!


You and your presentation have already been through a lot. You’ve outlined your entire speech, fiddled with the wording, injected transitions, and maybe even created a PowerPoint to complement your meeting. But you’re not quite ready for the boardroom yet. You must practice.

Practicing helps presenters narrow down their speech even more than picking through it for clarity and obscure language. Words that sound great on paper might feel awkward to speak out loud. The transition that you thought was killer might fall flat upon delivery. That awesome joke that you thought would be an ice breaker? It can sound pretty dead in a room with no people (or an unresponsive audience). Practicing your speech is the only way to bulletproof yourself against foreseeable problems.

I recommend speaking extemporaneously. You don’t necessarily need to memorize your speech— in fact, I think that’s pretty hard to do and it sounds canned —but I don’t recommend reading from text either. You should have your outline ready to be transferred to notecards (you are probably the only person in the room that thinks it looks silly) or to be printed out in large readable text.

Your notes shouldn’t have a word-for-word description of what you’re going to say, but they should give you enough of a prompt to keep you going through the speech.

10. Learn how to temper your anxiety.


If you practice your speech, you will feel less nervous.

This bears repeating.

The more comfortable you are with your source material, the easier it will be when presentation day comes. Anyone who relies on presentations for a living—from dancers to comedians to presidents—will rehearse over and over to make sure that they’re comfortable with what they are presenting. And if the speaker is relaxed, the audience will relax with you, making for an overall comfortable experience. Using notecards will also help ease your anxiety—write them well and you won’t forget anything!

If you still have the pre-speech jitters— as a majority of the population does —there are ways to help ease your fear. A podium that you can hold on to will help with any shaking that might come with giving a speech. Also, bring in a glass of water. Taking a sip every once in a while will give you a pause from the presentation itself, allowing you to regroup.

And it should go without saying, but taking care of your body will help ease your anxiety as well. Get a full night’s sleep for three consecutive nights before your presentation. Eat well the day before and morning of. Exercise—it’ll make you feel better. Having a healthy body supplements your mind, helping you remember your script and why you’re even presenting in the first place.

Just remember: you’ve practiced for this. You can rock this presentation. Don’t let your own anxiety get in the way of your success.

11. Give the speech! You’ll do great!


At this point, we’ve covered a lot of ground. From determining the point of your speech to prepping your body the day before, this all-inclusive guide has you ready for game day. You will do well because you’ve rehearsed your speech enough and then feel incredible for the rest of the day. Your speech will be organized, clear, and entertaining. And your coworkers will thank you for it—no one wants to sit through a presentation where the speaker is uncomfortable—that just makes everyone else ill at ease. You owe it to your audience to do well—and now you have the tools to do so.

This guide covered a whole lot. Hopefully by now you’ve learned how to effectively research and outline your speech, tailor your style to fit your needs, learn the importance of rehearsal, and find ways to help curb the pain of speech anxiety. How do you prepare for presentations? Is there a tip or trick that I missed? Add it to the comments below!

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About the author.

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Rachel Burger

Rachel is a former Capterra analyst who covered project management.


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Project Management Presentation Template

A project management presentation is used to describe your project in its entirety from the product itself down to process. Businesses can better explain their projects to key stakeholders with Beautiful.ai’s project management presentation example.  

Our customizable template has everything you need for a project management presentation like financial plans, organizational steps and project planning. A thoughtful project management presentation can help partners and collaborators align on project details to ensure all deadlines and expectations are met.  

Our project management template can also help you:

  • Share additional resources with key stakeholders
  • Act as a reference for project milestones and deliverables 
  • Answer any questions regarding your product or processes

Use our template to create an effective project management presentation

A project management presentation can help you better collaborate with other teammates, but not without a clear story and seamless flow. Whether you need to outline your goals or communicate financial resources with your team, you can quickly bring your visions to life with these effective project management slides:

Title Slide

Pro tips to create a successful project management presentation

As you use this template to craft your project management presentation, keep these do’s and don’ts in mind:

There’s a lot to cover in these types of presentations. Use graphics like timelines, scatter plots, or bar graphs to make information more digestible and don’t be afraid to include relevant photos or videos of the product.

Stick to one topic or idea per slide. If you try to add too much content to one slide, you’ll overwhelm your audience. The focus should always be on the project and how it’s being managed.

There’s a lot of work that goes into a new project, so give credit where credit is due. Include a section that highlights the team driving the project forward.

If you need additional slides to compare data, display tables, share pull quotes, or display word clouds, add them to your presentation.

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How to present a project? Ultimate Guide

Project success belongs to the way you adapt to present it. If you present your project in an effective way that you grab the intention of your client and take him/her to an agreement but if you create blunders and skip important points that you need to discuss while presenting your project .

presentation as a project manager

Importance of properly presented project. 

Presenting a project effectively is crucial for several reasons. It can significantly impact the project's success and your ability to communicate its value to stakeholders. However, here we have some key reasons why you must present your project correctly:

  • Proper presentation helps ensure that your audience understands the project's objectives, scope, and goals. It reduces ambiguity and confusion.
  • Project presentation will align all stakeholders, ensuring that everyone is on the same page regarding the project's purpose, deliverables, and timelines. This alignment will ultimately lead to project success. 
  • An engaging presentation can capture your audience's attention and keep them interested throughout. So, you can expect better feedback, buy-in, and support for the project. 
  • Effective project presentations provide the necessary information for decision-makers to make better choices. Whether it's approving project funding, adjusting the scope , or making strategic decisions, clear project presentations are essential for everything. 
  • By presenting your project properly, Stakeholders will know who is responsible for what. It will ultimately help to prevent misunderstandings and finger-pointing. 
  • Presenting the project can also help identify potential risks and issues early on. Stakeholders may raise concerns or offer insights that can help you address problems before they become major roadblocks.
  • Project presentation helps in resource allocation . It allows stakeholders to see the project's resource requirements, helping them allocate personnel, budget, and other resources accordingly.

In short, presenting a project correctly is not just about creating a visually appealing slide. It is also about conveying information and aligning stakeholders. You must ensure that everyone involved has a clear understanding of the purpose, progress, and potential challenges of the project. Therefore, effective project presentation is a skill that you must learn. 

A complete guide on how to present a project?

Do not panic, and be confident about the content and visuals you have prepared to present your project. You should have command of all the information about your project, and you should also know each word you have included in your presentation so that you can explain it deliberately and confidently. You should follow some important steps to present your project:

First of all, know the goals of your project.

You should know the goals of the project you are doing as a project manager or being an owner of the project. First, you should discuss the project and fix its goals by having a warm call-up meeting with your teammates and the owner of the company or the client for whom you are doing the project. It is important when it comes to how to present a project.

Goal setting and owning are most important to make a project successful. It is the winning spot you set to win the race. If you do not do this, it means you do not have directions for where you will go, and all your efforts are useless.

Explain the goal of your project.

After setting the goals, you need to convince the audience by sharing the goals of your project in a way that they could have a better understanding of it. You can explain your project by

  • Verbally presentation
  • Documentations

If you explain the goals very well, you have done half of the work .

Organize the steps on a paper to present your project

After setting and explaining the goals of your project, you need to convince the audience or your client by explaining the ways to achieve these goals that seem. For that purpose, you should prepare well. You should make a layout of your presentation in which all the steps are organized and explained.

It will provide you with backbone support in presenting the project in an organized and ordered way. This organization will help you remember all key points and give you confidence about what you are saying. You know its meaning.

Prepare a rough sketch of the words you are going to speak

It is just like writing a speech. The delivery of words plays an important role in convincing the audience. If you know how to play the game of words well, you will easily take the audience to your platform. Therefore, before speaking in front of a crowd, keep in mind that you will be judged based on the words you deliver.

So, prepare for speaking and know the meaning of every word you have included. It can prove your strength or your weakness. It all depends on your preparation.

A healthy discussion with your team

When you work with your team, the pressure of work is minimized, and the moral support of your team also encourages you to give your best. While presenting your project, make your team ready to collaborate with you; you can divide the presentation into chunks and share it with your team members asking them to explain that specific part.

Team collaboration encourages success step-wise with the best quality in a short time as the work is divided and you are not burdened. Have trust in your team and get unique ideas by having a healthy discussion with them. Show value to others' ideas by considering and appreciating them.

Prepare your team-mate on standby if there appears to be a need to get their services while presenting the project. They provide you support to answer some critical questions asked by the client if you have pre- planned with your team members . You should keep this in mind when you are talking about how to present a project.

Prepare a presentation on PowerPoint

Another effective way to present the project is to put your ideas on the slides and mention the most important content about them. You can use the images to clarify the concept of your presentation and its purpose, as the images also describe the stories behind them. The images you use for visual description should be very clear and easy to understand.

Several tools in a presentation can help you present your project in the form of image illustration. You can play these slides automatically by setting the time duration. Do practice over these slides after fixing the duration for playing the.

You can present your project not only in the form of words or images but also through videos or graphics. The message you want to convey should not be lengthy or complicated. It should be simple and perfectly visible. Video audio presentation can be of more advantage in this regard.

Create some humor for the audience

If you talk a lot and change slide after slide, this will cause boredom among the audience. Here, you need to engage the audience while conveying your serious message in such a way that it seems entertaining. You can relate the bullet points or images with funny day-to-day activities to create humor, or you can also add some funny pictures or illusions to make fun of during heavy, serious discussions.

You will indirectly and silently decently engage the audience. If you do so, you will not feel the need to ask or make a request to the people to listen to you. They will do so willingly . It is an art, and if you know how to do it without realizing the audience you are doing this intentionally, you are a successful speaker.

In this way you will easily grab the attention of the client of your audience, they will love to listen and understand you, and even they will wait and expect the next bouncer from your side.

Adopt a confident body language.

It is human nature that we feel hesitant when we address a crowd who is sitting to judge us and ready to argue with us when it is our first time. But slowly, you will learn to deal with such a situation.

No matter if you are a beginner, you do not need to get worried. Just stay confident that you have prepared your presentation and practiced as well, and you can answer every query raised by the audience.

Focus on your body language; avoid doing the things that reveal your nervousness, like pressing your hands and playing with a pen by producing the sound of a tick-tock. It looks so odd and leaves a bad impression on your audience.

Make sure you have presented all the aspects.

Keep a checklist with you on paper or a computer slide and check with it whether you have explained important parts of your project, your client must know about them, or one of them is left by mistake. If it is left, it is okay; make a turn and explain it in a way that it seems you did not explain it before to maintain the surprising effect of your project.

I will say again that practice is the key to making your project presentation successful and completed within the expected or allocated time limit.  It is important when you come up with the question of how to present a project.

Present everything without getting nervous. 

Project presentation can sometimes be a real headache, even for pros. However, when you are presenting your project presentation, you must explain everything you have prepared without getting nervous. 

It would be better to keep these steps in mind to make the most out of this experience:

  • You must keep your presentation concise, but don't forget to cover any of the essential points. 
  • When you are presenting your presentation, you can take a quick pause to gather your thoughts. Slowing your breathing will certainly calm your nerves. 
  • Take notes of what you will cover in your project presentation. It will help us to look more confident in the presentation room. 
  • Above all, practicing your project presentation more can also make you feel less nervous. For perfect results, it is always better to practice throughout the time. 

Answer the relevant questions

When you present your project, there will be many questions among the audience that are mostly related to the project type, but some of them will ask such questions just to confuse you or let your morals down. Here, you need to play the mind game; do not let these questions disturb you, but answer them with patience whether you know the answer or not.

If you do not answer, simply tell them you do not know about it but want to know and ask for an explanation in the sense to add up your knowledge. If these questions are shits just to disturb you, they will not be thrown towards you next time.

You must be prepared for your question-answer session during and after your project presentation. It is because your audience may ask you some difficult or tricky questions. Regardless of what you have been asked for, it is always important to take proper time and answer their questions with the information they are looking for. 

Wrap up with a project

After discussing every aspect of the project with the client in detail, answering the queries, and getting suggestions, you need to end the session by wrapping up the project presentation in the form of a summary and giving a short review. In this way, all important parts of the projects will be recalled and finalized.

Common mistakes to avoid in project presentations 

When presenting a project, avoiding common mistakes is essential for ensuring clarity, engagement, and effectiveness. So, here are the common mistakes that you must avoid in your project presentation:

  • Lack of Preparation

Inadequate project presentation can affect you in multiple ways. For example, you may stumble over your words during the presentation, lose your thought process while explaining some concepts, or even don’t have your project material ready to present. 

Effective preparation is key to a satisfied audience. Therefore, you should also focus on preparing your project presentation. The process involves researching your topic thoroughly, creating a structured outline, and practicing your presentation multiple times to build confidence and fluency. 

  • Information overloading

When it comes to presenting a project, people usually make the mistake of overwhelming their audience with the overload of information. They add excessive data, statistics, and technical details of the project that may be hard to digest for the audience. 

The best practice here is to focus on adding the most important and relevant information only to your project presentation. Additionally, you can also add some statistics to support your key points. The best practice to simplify complex or technical project information is adding visuals in your presentation. 

  • Not clearing your project purpose. 

Without clear objectives, your audience may leave the presentation unsure. It is because they don’t get what actions they should take, the scope of the project , or what they will get from the project. 

You should overcome this problem by stating the purpose of your project early on. Moreover, it would be better to outline what you want to achieve with this project and what others will get from it. 

  • Poorly designed visuals 

Visuals in your project presentation should complement your spoken words. The visuals in the presentation should not distract your audience from what you are saying. 

Remember that cluttered or confusing slides can lead to disengagement.

You must keep slides simple, with clear headings, bullet points, and visuals that reinforce your message. Use a consistent design template and appropriately designed visuals for improved engagement. 

  • Skipping the introduction 

An engaging introduction sets the tone for your presentation. It gives you an opportunity to capture the attention of your audience and increase it consistently.

For this, you have to craft a compelling opening, such as a relevant story, a surprising fact, or a provocative question. These practices will certainly help you to draw your audience in. 

  • Not defining the problem statement. 

Failing to clearly define the problem your project addresses can leave your audience wondering why the project is necessary. As a presenter, you must provide a concise and relatable problem statement early on. It should demonstrate the relevance and importance of your project. 

  • Poor storytelling 

Stories help make your presentation memorable and relatable. They add a human element to your content. Therefore, it would be better to incorporate relevant anecdotes, case studies, or real-world examples into your project presentation. These will help you to illustrate your points and connect with your audience emotionally.

  • Disorganized presentation structure 

A disorganized presentation structure can confuse. Even your audience will find it difficult to follow your thoughts. So, you must create logical sections with clear sections, transitions, and signposts. These will help you to guide your audience through your content seamlessly.

Final thoughts

If you are new to project management and do not know how to present a project to your client or the crowd of the audience, please do not be worried and panic at all. It is not a big deal. You can do it by maintaining your confidence level, organizing the order of steps you are going to discuss, practicing and being tricky about grabbing the attention of the audience.

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Project Management Presentation templates

Say goodbye to chaos and disorganisation and take control of your projects with selection of templates on project management. with these designs, you can easily track the progress of your projects and access relevant information at a glance. plus, with its fun illustrations and visuals, your ideas will be sure to make a big impression. get your projects off to a flying start with one of these templates and have fun doing it.

Project Retrospective Meeting presentation template

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Project Retrospective Meeting

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Project Integration Management for Marketing

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10 Best Project Management PowerPoint Templates

Project management is the heart and soul of any new project initiated by the company. It outlines every aspect of your project or services, right from the ideation phase to implementation to the final product. With the help of an effective project presentation, businesses can better communicate their initiatives to important stakeholders.  

Planning, organizing, controlling, and managing a project’s objectives, goals, and resources are all part of project management, which aim towards successful product delivery. SlideUpLift has the best PowerPoint (PPT) templates for project presentations, with numerous options available to suit your needs. Let’s look deeply into project management presentations.

What is a Project Management Presentation?

A Project Management PowerPoint presentation is a visual representation about your project in its entirety, from product/service to the process to performance review. It contains slides presenting all five project management phases including: 

  • Project Initiation
  • Project Planning
  • Project Execution
  • Project Monitoring
  • Project Closing

A professionally designed Project Management PowerPoint template can help partners and collaborators align on project details to ensure all deadlines and expectations are met. These templates can be used for projects under different departments  including Business, Marketing , Sales , HR , etc. 

Importance of Project Management Presentations

The importance of a project management presentation cannot be undermined during the project duration. Stakeholders across all industries make use of PowerPoint and Google Slides templates to highlight its planning, implementation, timeline, roadmap, reports, etc. Now, here are the top five reasons why Project Management presentations are important:

  • Project management presentations ensure that everyone involved in the project knows their goals, tasks, status, and specifications.
  • It helps with aligning stakeholders’ expectations for securing support for the project’s success.
  • Project management presentations also offer information and insights to help you decide what to do next and how to prioritize your duties wisely.
  • These presentations also help to identify and mitigate risks before it becomes a genuine threat. 
  • Management presentations promote transparency, fostering credibility and trust among stakeholders as well as inside the project team .

With the help of our collection of best PowerPoint (PPT) templates for project presentation, you not only enhance the quality of your slides but also boost self-confidence and communication skills. 

10 Best PPT Templates for Project Presentations

Below is the list of our best PowerPoint templates for project presentations to help you make your efforts shine in front of your audience: 

Agile Project Team Structure PowerPoint Template

Project Kick-Off Presentation PowerPoint Template

Roles and responsibilities powerpoint template.

  • Project Executive Summary PowerPoint Template

Project Scope Summary PowerPoint Template

Program Governance Circular PowerPoint Template

Project Planning Presentation PowerPoint Template

Project Status Review Deck

Project Closure Presentation PowerPoint Template

Isometric Office Working PowerPoint Template

Let’s understand each of them in detail.

Agile Project Team Structure PowerPoint Template

  • The template makes it easy to communicate complicated information interestingly by providing a dynamic visual of your team’s structure and duties.
  • It is versatile enough to work for various situations and audiences, whether you are presenting to stakeholders, clients, or team members.
  • It can be utilized in project meetings to introduce the project team and their roles.

Project Kick Off Presentation PowerPoint Template

  • The template includes a well-structured format covering timelines , Gantt charts , different project phases , and key project highlights, making it one of the best PowerPoint (PPT) templates for project presentation.
  • This template can be used in project-kickoff meetings to discuss every aspect of the project.

ALSO READ: Best Professional PowerPoint Templates

Roles and Responsibilities PowerPoint Template

Roles and Responsibilities PowerPoint Template

  • This template has a very structured and well-organized layout, clearly highlighting every role and responsibility of the team member.
  • It encourages consistently presenting roles and responsibilities across multiple teams or projects.

Animated Project Executive Summary PowerPoint Template

  • This template includes dedicated sections for the project team, background, action taken, and the previous year’s results.
  • The Project Executive Summary PowerPoint template makes communicating the project’s essential elements easier, allowing stakeholders to understand its key points.
  • One of the best PPT templates for project presentation from the list, project managers can use it to give project updates to stakeholders, executives, or team members.

ALSO READ: Best Animated PowerPoint (PPT) Templates

Animated Project Scope Summary PowerPoint Template

  • This template lets you include all the details of any project beforehand, i.e., goals, background, implementation strategies, teams, budget, and finally, in-scope and out-of-scope things.
  • It can be used in project meetings to provide an overall project overview.
  • What makes it one of the best PPT templates for project presentation is that managers, team members and stakeholders can refer to the template to remind them of the project’s established scope.

Check out our vast library of Project Management Presentation Templates

Program Governance Circular PowerPoint Template

  • The circular design of this template divides the circle into 3 components: Resource Management, Program Management, and Project Management.
  • Program governance can appear complicated, but the template makes it easier to explain all its elements in an organized way.
  • The template can be used to present the overall structure of project governance to stakeholders or team members.
  • This template provides the project brief and milestones to help you better understand your project.
  • The template helps project managers and stakeholders better understand the project’s key aspects, enabling better decision-making and planning.
  • It can be used for post-project evaluations, progress reports, and project status updates.

ALSO READ: Best Business PowerPoint Templates

  • This template examines how a project progresses over time and evaluates how it compares to the project plan.
  • The deck promotes informed decision-making by providing crucial information in a simplified manner.
  • The deck is used in project review meetings to present the project’s current status.
  • Project managers can use the deck to present progress and achievements to clients.
  • This template helps you systematically present every portion of the project closure process.
  • This presentation template has various segments like project background, RAG status , learnings, and administrative checklist.
  • The template can also be utilized to showcase the execution of a project.

Isometric Office Working PowerPoint Template

  • The template presents 3D visuals of an office environment to create a visually appealing and engaging look.
  • The template can be used for various purposes, such as team meetings, training sessions, or any other corporate meeting, making it one of the best PPT templates for project presentations.

With the help of these templates, you can enhance the overall project presentation outlook without compromising on the key details and objectives. You can also choose to browse from our wide range of Project Management templates for PowerPoint and Google Slides to boost your visual appeal.

MUST READ: Best Websites for PowerPoint Templates

Presentation Tips for Project Management Presentations

The following advice will help you succeed in your upcoming project management presentation:

  • It’s usually a good practice to arrive early for your presentation.
  • Organize your speech and slides as a brief introduction must outline the presentation’s goals and purposes. 
  • Make it interactive with the help of icons, animations and visual graphics.
  • Spend more time on the topics that your audience may find most relevant.
  • Before diving into the presentation, take a quick glance at your audience, know their roles, why they are there and how they will benefit with your presentation. 
  • Keep your slides minimalistic and avoid information stuffing in a single slide. 

Project managers and team leaders need project management presentations to communicate and manage projects effectively in any professional meeting. SlideUpLift comes to the rescue when it comes to the best PPT templates for project presentations. 

We have excellent Project Management PowerPoint templates available, from project initiation to its closing, specially designed to meet the demands of project managers and professionals. In addition to this, in case you need any professional support with customization, we also offer custom-slides services on the basis of client’s specific needs and requirements.

Where can I find the best PPT templates for free download for project presentations?

 SlideUpLift offers the best PPT templates for project presentations. You can easily browse the free templates and download them in just a few clicks.

What are the elements I need to use to present a Project Management presentation?

 You need to include the following elements in your Project Management presentations:

  • Project Planning & Strategies
  • Project Roadmaps and Project Timelines
  • Project Dashboards
  • Performance metrics, reviews and evaluation  
  • Project closure 

Are the templates customizable?

 Yes! All the best PowerPoint templates for project presentation provided by SlideUpLift are fully customizable, which allows you to change font, colors, and alignment as per your needs.

Do I need any design skills to use the templates?

Not at all! Regardless of design experience, anyone can alter the SlideUpLift templates since they are user-friendly and simple to use.

In what industries can I use the Project Management presentation templates?

 We provide a wide selection of project management presentation templates which can be used in various industries, including marketing , finance , technology , education , and more.

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Free PowerPoint Project Management Templates

By Kate Eby | August 7, 2023

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We’ve compiled a comprehensive collection of free PowerPoint project management templates for project managers, project sponsors, team members, and other stakeholders to strategize, track progress, and present key project information.

Included on this page, you’ll find a PowerPoint project timeline template , a PowerPoint project dashboard template , a PowerPoint project status report template , a PowerPoint project charter template , and a PowerPoint project kickoff template , and more.

PowerPoint Gantt Chart Template

Simple Gantt Chart Template PowerPoint

Download the Gantt Chart Template for PowerPoint

Use this visually rich PowerPoint Gantt chart project template to monitor the progress of project tasks over time. This template is an excellent project-tracking tool, displaying the start and end dates of each project task along with their dependencies. By offering a timeline layout with color-coded bars for project tasks, the Gantt chart template simplifies project planning and delivers a clear, presentation-ready overview of the project schedule.

See this collection of free PowerPoint Gantt chart templates to discover more tools and optimize your project planning and timeline management.

PowerPoint Project Timeline Template

Project Timeline Planning Template PowerPoint

Download the Project Timeline Template for PowerPoint

Successful project management entails not only managing deliverables, scopes, budgets, and resources but also planning and monitoring project timelines. Use this free, editable project timeline template as a tracking tool to visualize the progress of your project tasks over time. It offers customizable slides for detailing project tasks, durations, and milestones, creating a visually appealing timeline. Due to its adaptable and user-friendly design, this customizable template allows you to modify your timeline as the project evolves, ensuring precise tracking and efficient project management.

For more timeline-focused templates, see these free PowerPoint project timeline templates . For more information about making PowerPoint timelines from scratch, read this guide to making a timeline in PowerPoint .

PowerPoint Project Dashboard Template

Project Dashboard Template PowerPoint

Download the Project Dashboard Template for PowerPoint

Present your project management plan and progress using this visually rich project dashboard template for PowerPoint. This free, customizable tool includes pre-designed slides to create captivating project timelines, statuses, priorities, and budgets. Its editable features allow you to adjust the timeline's layout, colors, and content to suit your specific project needs. With this template, creating professional project timelines that clearly communicate milestones and deadlines becomes seamless.

PowerPoint Project Status Report Template

Project Status Report Template PowerPoint

Download the Project Status Report Template for PowerPoint  

Clearly communicate your project’s status with this free, editable project status report template for PowerPoint. It features customizable slides where you can input key project details, such as progress, milestones, risks, and upcoming tasks. By using this template, you can easily create professional status reports that effectively communicate project updates and keep stakeholders informed about a project's progress and challenges.

PowerPoint Project Charter Template

Project Charter with Example Data PowerPoint

Download the Project Charter Template for PowerPoint

This PowerPoint project charter template is a free, editable tool designed for drafting project charters that outline a project's objectives, scope, and stakeholders. It offers customizable slides where you can input essential information, such as project goals, deliverables, timelines, and team roles. By using this template, you can efficiently develop thorough project charters that provide clarity and understanding among project members and stakeholders.

PowerPoint Project Kickoff Presentation Template

Project Kickoff Presentation Template PowerPoint

Download the Project Kickoff Presentation Template for PowerPoint

This PowerPoint project kickoff presentation template helps you create engaging presentations for kickoff meetings. It includes customizable slides for presenting project objectives, deliverables, timelines, team introductions, and communication strategies. With this free, editable template, you can easily tailor the content, visuals, and layout to fit your project’s needs, ensuring a well-structured and visually dynamic presentation to kick off your project effectively.

PowerPoint Project Workflow Template

Project Management Workflow Template PowerPoint

Download the Project Workflow Template for PowerPoint  

Use this free project workflow template for PowerPoint to visualize and document your project’s sequence of tasks and activities. This free, editable tool includes customizable slides where you can input process steps, dependencies, responsible parties, and timelines. With this template, you can create a clear and organized visual of the project workflow, promoting smooth collaboration, identifying bottlenecks, and enhancing project effectiveness. 

Download one of these free PowerPoint workflow templates to help ensure your project team is on track.

PowerPoint RACI Matrix Template

RACI Matrix Template

Download the RACI Matrix Template for PowerPoint

Present your team member’s roles and clarify your project responsibilities effortlessly with this RACI matrix template for PowerPoint. This customizable tool provides slides where you can input tasks, project phases, and roles, specifying who is responsible, accountable, consulted, and informed (RACI). By using this free, editable template, you can create a clear RACI matrix visualization that enhances delegation, collaboration, and decision-making throughout the project lifecycle.

PowerPoint Project Post-Mortem Template

Project Post-Mortem Template PowerPoint

Download the Project Post-Mortem Template for PowerPoint  

Proactively engage project stakeholders with this free, editable project post-mortem template for PowerPoint. This tool helps you and your team evaluate and reflect upon a project’s outcomes and lessons learned. This template features customizable slides where you can document project achievements, challenges, best practices, and improvement areas. With this template, you can craft a comprehensive post-mortem analysis that facilitates knowledge exchange, informed future project planning, and continuous improvement within your organization.

PowerPoint Project Summary Template

Project Summary Template PowerPoint

Download the Project Summary Template for PowerPoint

Use this PowerPoint project summary template to provide a concise overview of a project's key details, outcomes, and impacts. This dynamic, editable template consists of customizable slides where you can input project highlights, objectives achieved, key performance indicators, and key takeaways. By using this free template, you can design a striking and informative summary that effectively communicates the project's successes, lessons learned, and future recommendations for stakeholders and decision-makers.

PowerPoint Project Roadmap Template

Project Roadmap Timeline Template

Download the Project Roadmap Template for PowerPoint

This free project roadmap template for PowerPoint helps you visually depict your project’s strategic direction and timeline. This fully editable template includes customizable slides where you can input project tasks, phases, milestones, goals, key activities, and timelines. Try this template to create a clear and engaging roadmap that communicates the project's overall plan, progress, and key deliverables to stakeholders and team members.

PowerPoint SWOT Analysis Template

3D SWOT Analysis Template PowerPoint

Download the SWOT Analysis Template for PowerPoint

Use this SWOT analysis template for PowerPoint to assess a project or organization's strengths, weaknesses, opportunities, and threats (SWOT). The template offers customizable slides where you can input relevant factors and analyze them within a structured framework. With this editable template, you can create a visually compelling analysis that facilitates strategic decision-making and identifies areas for improvement or potential expansion.

Find more resources to help you perform SWOT analysis, view our collection of 10 free SWOT analysis templates for PowerPoint .

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The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.

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Project Management Powerpoint Presentation Slides

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Presenting this set of slides with name - Project Management Powerpoint Presentation Slides. This PPT deck displays sixtynine slides with in depth research. Our topic oriented Project Management Powerpoint Presentation Slides presentation deck is a helpful tool to plan, prepare, document and analyse the topic with a clear approach. We provide a ready to use deck with all sorts of relevant topics subtopics templates, charts and graphs, overviews, analysis templates. Outline all the important aspects without any hassle.  It showcases of all kind of editable templates infographs for an inclusive and comprehensive Project Management Powerpoint Presentation Slides presentation. Professionals, managers, individual and team involved in any company organization from any field can use them as per requirement.

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Project management powerpoint presentation slides with all 69 slides:.

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Project Management Powerpoint Presentation Slides

Project Management involves planning, organizing, managing and controlling resources, tasks, and goals of a project to achieve specific outcomes. It entails understanding the project scope, defining the objectives, identifying risks, managing budgets and timelines, and executing tasks to ensure successful completion of the project.

A project scope and description helps define the boundaries, objectives, deliverables, and timelines of a project, and provides a framework for project planning and execution. It also serves as a guide for project managers to identify risks and develop strategies to mitigate them.

A work breakdown structure (WBS) is a hierarchical decomposition of the project into smaller, manageable components that are easier to manage and track. It is important because it helps break down complex projects into smaller, more manageable tasks, and allows project managers to assign responsibilities and timelines more effectively.

Risk management involves identifying, assessing, and mitigating risks that may impact project outcomes. It is important because it helps project managers anticipate and address potential problems before they occur, and develop strategies to minimize their impact on the project.

A project status report provides an overview of the project's progress, including completion status, budget, and timeline. It is important because it allows project managers to monitor the project's performance, identify potential issues, and take corrective action if necessary. It also helps stakeholders stay informed and engaged in the project's progress.

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Project Management PowerPoint Templates & Presentation Slides

Download and use our 100% editable Project Management Template for PowerPoint and Google Slides themes. It makes your projects easier, faster, and more accurate. Our Project Management PowerPoint templates at SlideModel are well-crafted layouts to assist companies in documenting their project procedures. It also makes it easier to communicate the project idea to your audience or team members by displaying the entire project process at a glance.

Featured Templates

Roles In Project RACI Matrix

Roles In Project RACI Matrix

Project Portfolio Presentation Template

Project Portfolio Presentation Template

Project Work Plan Template

Project Work Plan Template

Project Management Pack PowerPoint Templates

Project Management Pack PowerPoint Templates

Latest templates.

Editable 4-Step Hexagon Process Diagram Slide

4-Step Hexagon Process Diagram Template for PowerPoint

Editable Project Overview Title Slide

Project Overview PowerPoint Template

Project Life Cycle Presentation Template

Project Life Cycle PowerPoint Template

Project Management Dashboard PowerPoint Slide

Project Management Dashboard PowerPoint Template

Polygonal Venn Diagram Slide

Polygonal Venn Diagram

Simple Status Report Template for PowerPoint

Simple Status Report PowerPoint Template

Customer Benefits from Deliverables Presentation Template

Customer Benefits from Deliverables PowerPoint Template

presentation as a project manager

Project Closure Slide Template for PowerPoint

Vertical Timeline Concept Design Slide

Vertical Timeline Concept Design PowerPoint Template

Editable Project Plan Slide Template

Project Action Plan Template for PowerPoint

3-Item Management Levels PPT Slide

3-Item Management Levels Slide Template for PowerPoint

PPT Template for 6-Year Circular Timeline Presentation

6-Year Circular Timeline PowerPoint Template

Project management is leading a team’s work to achieve all project goals within the regulated team. The use of Project Management Powerpoint Templates increases organizational productivity and project delivery. You can create detailed road maps, PowerPoint timelines, and project proposals with the help of eye-catching imagery and layouts.

For example, you can use Workstream PowerPoint Template to help initiate, plan, develop, and implement your project. Organizations across all industries can use it. You can also use our 5W (Who What When Where Why PowerPoint Template) as an efficient problem-solving tool. It helps you analyze project problems from five different aspects and provide accurate answers.

Furthermore, you can modify these templates to suit your preferences and project demands. They include charts, graphs, timeline slides, Gantt charts, and handy dashboards. These can help you display detailed information in a layout that is easy to grasp for your audience and provides the convenience of effectively getting your message across at a glance.

What Should I Include In A Project Presentation?

A project management plan should comprise an executive summary, Gantt chart, timeline slides, stakeholder or team chart, risk assessment, communication sub-plan, and resource sub-plan. You can learn more about project presentations here.

What Are The Main Topics Of Project Management?

The main project management topics are Agile project management, Quality control; Ethics; Communication; Change management; Risk management; Strategic alignment; Resource management; Stakeholder management; and Leadership.

What Are The Advantages Of Using A Project Management Presentation?

Project management can assist your team in planning, managing, and executing your work to meet your project’s deadlines. Your team can use a project management tool to centralize all of the details of your work, share feedback and progress, and, ultimately, collaborate more effectively. The Project Management process ensures cost controls, quality management, and project completion on time, within scope, and within budget.

What are the five major project management processes?

To be successful with your project, you must complete the following five stages of the project life cycle: Initiating; Planning, Execution; Monitoring; and Closing.

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presentation as a project manager

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Project Management Tutorial

By knowledgehut ., 1. what is project management, 2. activity-based costing, 3. agile project management, 4. basic management skills, 5. basic quality tools, 6. benchmarking process, 7. cause and effect diagram, 8. change management process, 9. communication management, 10. communication blocker, 11. communication methods, 12. communication channels, 13. communication model, 14. conflict management, 15. critical path method (cpm), 16. critical chain method, 17. crisis management, 18. decision making process, 19. design of experiment, 20. effective communication skills, 21. effective presentation skills, 22. enterprise resource planning, 23. event chain methodology, 24. extreme project management, 25. gantt chart tool, 26. just-in-time (jit) manufacturing, 27. knowledge management, 28. leads, lags & float, 29. management best practices, 30. management styles, 31. management by objective (mbo), 32. monte carlo analysis, 33. motivation theories, 34. negotiation skills, 35. organization structures, 36. pert estimation technique, 37. prince2 project management methodology, 38. pareto chart tool, 39. powerful leadership skills, 40. process-based management, 41. procurement documents, 42. procurement management, 43. project activity diagram, 44. project charter, 45. project contract types, 46. project cost control, 47. project kick-off meeting, 48. project lessons learnt, 49. project management methodologies, 50. project management office, 51. project management processes, 52. project management tools, 53. project management triangle, 54. project manager goals, 55. project portfolio management, 56. project quality plan, 57. project records management, 58. project risk categories, 59. project risk management, 60. project scope definition, 61. project selection methods, 62. project success criteria, 63. project time management, 64. project management software, 65. project workforce management, 66. quality assurance and quality control, 67. raci chart tool, 68. rewards and recognition, 69. requirements collection, 70. resource levelling, 71. staffing management plan, 72. stakeholder management, 73. statement of work (sow), 74. stress management techniques, 75. structured brainstorming, 76. succession planning, 77. supply chain management, 78. team building program, 79. team motivation, 80. the balanced score card, 81. the halo effect, 82. the make or buy decision, 83. the rule of seven, 84. the virtual team, 85. total productive maintenance, 86. total quality management, 87. traditional project management, 88. work breakdown structure, effective presentation skills.

Presentation is a one-to-many formal verbal communication method. A presentation is the process of presenting an idea or a topic to an audience . It is typically a demonstration, introduction, lecture , or speech meant to inform, educate, persuade, inspire, motivate, or to build good will or to present a new idea or product.

Presentations need to be effective and it must help achieve the expected goal of positively influencing the audience with the new information being presented. Presentations are formal method of communicating your messages in a powerful manner to create the desired impact. There are PMP training , numerous presentation audio visual tools and aids available which can be used to make the presentations more powerful and effective.

One should prepare well for making an effective presentation. For that we need to understand the finer nuances of presentation. 

An approach for making effective presentation

The entire process of effectively delivering a presentation can be divided into following 3 phases: 

  1.  Planning the presentation

  • It is very important to do the necessary ground work before even we start designing the presentation. 
  • It is important to clearly define the objectives of the presentation. What are the end messages we are looking at conveying to the audience and what results a successful presentation will lead to. 
  • We must understand the background of the audience upfront. We also need to clearly understand their expectations from the presentation.
  • What are the messages we need to convey to the audience and the priority of the messages
  • We also need to be very clear about how the presentation will benefit the audience
  • Plan and define the expected take-away for the audience
  • Decide the tone of the presentation whether it is informative, inspirational, motivational or educational

2. Preparing the presentation

It is important to prepare an appealing presentation by aggregating the right content in the right format. We can make use of some of the presentation tools to make the presentation visually more impactful.

  • Decide the content to be shown in the presentation. Decide additional supporting information that might need to be distributed for consumption by the audience
  • Decide the right tools for making the presentation. PowerPoint is one of the most impactful presentation tools widely being used.
  • Making use of visual charts and graphs will also enrich the presentation
  • Number of slides in the presentation should be limited. 
  • There are many thumb rules for making presentation slides. Most important is not to have too much text on the slides. There should be mostly important bullet points on a slide
  • Prepare the speech script for each slide to explain each point on the slide
  • One of the most popular guidelines for making powerpoint presentation is the 10-20-30 rule, which says there should not be more than 10 slides, not taking more than 20 minutes to present and font size of text not less than 30. 
  • There is also a 7-7 rule which states that each slide should not have more than 7 lines of text and each line should not have more than 7 words
  • Signpost the presentation by dividing it logically 

3. Delivering the presentation

Delivering the presentation is the most important part of the whole process. This is the real work where you need to establish direct contact with the audience and deliver the presentation to them. This being a live and face-to-face process will involve huge amount of human emotions. It can cause immense anxiety to the presenter. One needs to keep the following points in mind while delivering the presentation.

  • Rehearse the presentation with the prepared script very well many times before making the actual presentation
  • Start the presentation in a positive and strong note. 
  • Maintain direct eye contact with the entire audience and make good use of your body language
  • Use lot of real world examples which the audience can relate with. Also share personal experience to drive the practical aspect of the message. This will make the messages more relatable and easily acceptable by the audience
  • It is normal for a speaker to feel nervous with a new audience. Hence it is necessary to create the initial connect with them. That will help to reduce the anxiety and help you become more comfortable.
  • Use humour as appropriate depending upon the audience. 
  • Conclude your presentation with the key messages
  • Make provision for some time for question answer session during the concluding part of the presentation

Making presentation is always challenging.  Each presentation is unique as the topics may be different and audience may be different. A good presentation should have a good subject matter, should match with the objective, should best fit the audience, and should be well organized. And it must meet or exceed the expectation of the audience and finally should give something concrete to the audience to take away. 

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Project Management Presentation Templates

Streamline project planning and presentation with our 100% editable project management powerpoint templates and google slides themes. from gantt charts to task timelines, our designs simplify complex concepts. choose from a variety of designs, ace your project presentations, and impress your stakeholders today with our free slides.

Project management

  • Clarity and Structure: A well-organized project management slide template ensures that complex data and processes are presented in an easy-to-digest format.
  • Customization: With our 100% editable templates, you can tailor your presentation to match your brand or the specific requirements of your audience.
  • Visual Engagement: Our slides come adorned with creative infographics ranging from multicolor circles, hexagons, flower models, puzzles, and arrows, to triangles. These graphical elements not only beautify your slides but also make data interpretation simpler and more engaging.

We're here to help you!

What are the project management presentation templates.

Project Management Presentation templates are the best presentation slides designed with awesome project background themes. These templates are the perfect choice for project presentations. Also, it can creatively represent the project data through impressive visual cues.

Where can we use these Project Management Presentation Slides?

These Project Management Presentation slides are perfectly fit for project presentations and depict the project management processes at different business organizations.

How can I make Project Management Template in a presentation?

Compared to experienced PowerPoint designers, creating a PowerPoint template may require a lot of work for beginners. Therefore, it is preferable to select well-designed ready-made templates from Slide Egg. For more creative PowerPoint design ideas, you can also visit our PowerPoint tips and tricks section.

Where can I find free PPT Templates?

Several websites provide free PPT presentation templates. But the most challenging aspect is picking the ideal template for your requirements. Therefore, ensure you only download templates from reputable websites like Slide Egg.

Who can use Project Management Templates?

All project managers and project leads can use these well-designed Project management templates. These templates are designed with excellent features to enhance your project work. Use these creative layouts to impress the audience.

Why do we need to use Project Management slides?

These Project Management slides are the best templates for creating a quick presentation. In addition, these templates are pre-designed to make your work effortless. Also, it holds colorful PowerPoint features to represent your work effectively.

Office Timeline Pro is here!

Create impressive Swimlane slides and Roadmaps with the Pro add-in.

  • Visual Project Management

Visual project management templates

Use these free PowerPoint and Excel templates to create unique, professional project visuals for your next stakeholder meeting.

Visual project management templates with Office Timeline

  • What is a project management template?

Effective project management is not solely about completing tasks as soon as the initiative kicks off, but also about carefully mapping out your strategy to save time and resources. Given that your project will be constantly shifting, a project management template will help you keep up with the changes that occur and increase the chances of successful project delivery.

A project management template is a reusable and pre-built project outline with placeholders that helps project managers document and set up various project activities without having to start from scratch every time, thus reducing rework. It provides a project pre-formatted structure by auto-populating details such as:


  • Why use a project management template?

Managing projects that come in all shapes and sizes is no easy task. In fact, it’s so difficult that almost two thirds of projects result in failure , mostly due to ineffective communication, poor project planning, and the lack of clear goals. Furthermore, starting work on a project from scratch can be very challenging so relying on project management templates is evidently beneficial for any project manager.

Using a project management template will help professionals:

Save time kicking off new projects and work;

Cover all important project steps;

Manage tasks smoothly from start to finish;

Align goals and priorities across teams;

Automate repetitive processes;

Achieve and maintain consistent quality;

Optimize processes and productivity over time;

Track progress and status of the project;

Accurately scope initiatives and allocate resources.

To sum things up, using project management templates will set you and your team up for repeatable success, while also making processes more efficient. Taking into account the many benefits that these visual tools bring to the table, we have put together a collection of free, customizable PowerPoint and Excel templates that you can use to create professional project plans and reviews that are also visually striking.

Project reviews made easy

Office Timeline helps you quickly turn complex project data into clear PowerPoint graphics that are easy-to-follow, but hard to forget.

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Start making project plans now

Free PowerPoint and Excel templates for project planning

The right template is a mix of various ingredients and there are many aspects to take into consideration: your industry, company size, or project complexity. To help you get started quickly, we’ve put together a list of the best PowerPoint templates for project management  – from straightforward project plans to complex Gantt charts and strategic product roadmaps.

You can access these templates as Excel and PowerPoint files and customize them to fit the specific needs of your project. They’re free and you can download them directly, without the obligation to fill in any contact details.

For the PowerPoint templates, you can edit them manually by moving the shapes or use the Office Timeline  add-in to edit and update automatically. It plugs natively into PowerPoint so you can make your project visuals with just a few clicks and save them as your own personalized templates to use time and time again.

Timeline trackers and reports

  • Milestone tracker template

Projects need to be managed on a timeline. Milestones are significant events or accomplishments that mark specific points or the completion of major phases or deliverables in a project. Project managers can use a milestone tracker to list their critical milestones and to monitor the performance of the project team against that timeline.

Tracking progress toward important events or specific points on a timescale is a good technique for monitoring the progress of a project and enables project managers to see if the project team is on track to deliver the final product or service on time and determine if any adjustments are necessary to stay on schedule.

Milestone tracker template for Excel

Milestone tracker template for Excel

Milestone tracker templates for PowerPoint

Milestone tracker templates for PowerPoint

  • Project status report template

Project managers who want to inform team members, executives, and clients of where a project stands can illustrate and track the progression of all critical activities involved with the help of a project status report.

Project status reports list the key deliverables, developments and risks associated with a project and help measure the progress toward the completion of each objective.

Project status report template for Excel

Project status report template for Excel

Project status report for PowerPoint

Project status report for PowerPoint

  • Project review template

Project reviews are usually conducted at the end of a project or a project phase to evaluate the current status, identify any lessons learned, and make recommendations for future projects. To help document and share the results of their reviews, Project managers can use review reports.

These project templates show a clear overview of completed, outstanding, and planned deliverables, while also including risk management details and financial information. This will make it easier for them to measure progress and clearly communicate key data that clients and executives want to know. Project review reports typically include project overview, performance analysis, recommendations, and conclusions.

Project review template for Excel

Project review template for Excel

Project review template for PowerPoint

Project review template for PowerPoint

Gantt charts, roadmaps, swimlane charts

  • Project plan template

Delivering a project requires detailed planning. Project plans should outline the scope, schedule, and resources needed to complete the project. They should also help monitor progress and identify problems so that project managers can adjust plans in time to ensure that the project stays on track.

To easily track how the project is progressing, project plans can also include a comparison between the estimated task dates and the actual ones.

Project plan template for Excel

Project plan template for Excel

Project plan template for PowerPoint

Project plan template for PowerPoint

  • Project schedule template

Effective project management requires a clear view of all the work associated with delivering a project on time. A project schedule enables professionals to efficiently manage their project by the hour and see exactly how much time is left to complete a task or if there is any work overdue.

The project schedule typically includes a list of all the tasks that need to be completed, their dependencies, the resources required to complete them, and the deadlines for completion.

Project schedule template for Excel

Project schedule template for Excel

Project schedule template for PowerPoint

Project schedule template for PowerPoint

  • Project tracker template

Project management requires that all scheduled work or tasks are tracked. A project tracker is a visual tool that can be used to track and compare the planned status versus the actual status of various key project parameters, for example each task’s progress against the original plan.

The tracker should include all tasks, milestones, deadlines, tasks’ status, the owner of the task, the percent complete and the planned duration versus actual duration.

Project tracker template for Excel

Project tracker template for Excel

Project tracker template for PowerPoint

Project tracker template for PowerPoint

  • Critical path tracker template

The critical path of a project is the longest sequence of tasks that must be completed from the Start to the Finish of a project. The tasks on the critical path are called critical activities because if they’re delayed, they will have a cascading effect on the project completion - the project completion will be delayed.

Project managers need to identify which tasks are dependent on preceding tasks. To do this they can use a critical path tracker which lists all the tasks in a project, the planned duration for each task and whether the task is dependent on another. It also helps identifying the most critical tasks and dependencies and understand how changes to one task might impact the overall project schedule. This way, project managers can plan the quickest path for completing their project and take corrective action to keep the project on track.

Critical path tracker template for Excel

Critical path tracker template for Excel

Critical path tracker template for PowerPoint

Critical path tracker template for PowerPoint

  • Sprint project tracker template

Agile projects require thorough sprint planning and management. A sprint is a short, time-boxed period, usually two to four weeks, during which a team works to complete a set of tasks or deliverables. A sprint project tracker is needed to track the progress of tasks during a sprint, to monitor and manage the sprint backlog, to assign tasks to team members, to identify potential issues or blockers and to communicate the progress of the sprint to stakeholders.

Sprint project trackers should clearly show what tasks are planned during each sprint, and should include the start date, finish date and duration of every task, and the percentage of completeness. Color codes can instantly show the tasks’ status.

Sprint project tracker template for Excel

Sprint project tracker template for Excel

Sprint project tracker template for PowerPoint

Sprint project tracker template for PowerPoint

  • Project budget template

A project budget planner-tracker is a tool used in project management to plan and manage the budget for a project and to track the expenses and financial performance of the project. This can include tracking actual expenses, comparing them to the budgeted amount, and adjusting the budget as needed. It can also include forecasting future expenses and revenues and identifying potential budget issues or opportunities.

Project managers and stakeholders can use a project budget tracker to gain a clear view of the financial status of the project and to make informed decisions about budget allocation and management.

Project budget template for Excel

Project budget template for Excel

Project budget template for PowerPoint

Project budget template for PowerPoint

Frequently asked questions about visual project management templates

Find out below the answers to the most common questions on project management templates.

Does Excel have a project plan template?

As a staple program in many project managers’ toolkit, Microsoft Excel does offer a series of templates that you can use to outline your project plans. To get access to these pre-built samples, simply open the spreadsheet platform, go to New and browse through the gallery of available models.

If none of the preview examples suits your particular needs, try to refine your search by typing “project plan” or “project chart” in the search bar at the top of the New section and then pressing Enter . This will further filter Excel’s collection of pre-designed layouts from which you can choose a preferred one for your project plan. Double-click to select the project plan template you want to use and start customizing it with your own data.

Search for project plan templates in Excel

Although providing a pre-made structure to start from, Excel’s native project plan templates are quite basic and mainly suited for the illustration of a rather simple input. In addition to their limited scope of use, these also require a significant amount of manual formatting to reach fairly reasonable project management visuals that can be included in business presentations.

To spare you from these time-consuming inconveniences, we’ve put together a varied range of free, ready-to-use Excel project management templates that you can easily customize to effectively visualize even complex project plans in an appealing and professional way.

Does Google have a project management template?

The short answer to this question is yes – yes, it does. However, the most accurate one is that Google actually offers some project management templates via its spreadsheet platform, Google Sheets. Currently, you can find only 4 in-built pre-formatted samples under the Project management category of the latter’s template gallery. To access these, follow the steps below:

Open Google Sheets.

Click the up-down arrow icon next to Template gallery at the top-right of the home screen.

Within the newly expanded gallery, scroll down to the Project management category.

Double-click to open any of the project management templates available under this section.

Search for project management templates in Google Sheets

If you look for “Google project management templates” online, your search will lead you to other custom examples that have nevertheless been created with the same tool, that is Google Sheets. The bottom line is that all of these templates feature a standardized spreadsheet format, which can prove rather limiting and unsuitable when representing rich-data projects as the output can be dull, cluttered, and difficult to follow.

However, loyal fans of the table-layout that also want to save time and effort when planning a project can find many other ready-made and diversified templates on our dedicated page on project management in Excel . To explore more visual, dynamic, and flexible ways to convey your project data to executive audiences, check out our visual project management charts  page.

Does Word have a project template?

Primarily used for word-processing purposes, Microsoft Word does not have any incorporated visual project templates per se. Its only project-related samples come under the form of pre-formatted text and table documents and can be accessed by going to New from the Home screen, typing “project template” in the search box at the top, and hitting the Enter key.

However, those who want to get a more visual result can manually build various types of basic project management charts in Word through its SmartArt and Shapes tools. Depending on the kind of project visual you want to create, you can use Word’s range of graphics from the Shapes and SmartArt sections of the Insert tab.

Graphical tools for creating project visuals in Microsoft Word

To sum up, Microsoft Word does allow you to produce basic visuals for small-scale, personal projects by using its graphic tools and with some tedious manual formatting work. But the truth is that the text-editing platform is not a proper solution for professional visual project management  requirements. To discover more suitable, specialized, and effective alternatives to this end, please visit our project management tools  page.

What templates do you need for project management?

Successfully delivering a project often relies on performing a balancing act between strategical goal setting, Agile project planning , and effective communication of the steps necessary to achieve your deliverables. This explains the large variety of project management templates out there, with layouts and structures that depend on aspects such as the industry one operates in, company size, and project complexity. To choose the ones that best serve your purpose, you will thus need to look for samples that allow you to clearly and efficiently:

Create work schedules.

Assign tasks.

Manage costs.

Track project status.

To make it easier for you, we’ve compiled a whole collection of free PowerPoint and Excel project management templates that you can use to create plans, organize tasks, and track overall progress visually.

Templates for Project Management in Office Timeline

How do I write a simple project template?

There are no hard-and-fast rules for a simple project template, however, we recommend that you consider the following aspects when creating one:

The project objectives and goals;

The final deliverables;

Summary of tasks to be undertaken;

Critical milestones along the way of your project’s lifecycle;

An overview of the project timeline (due dates of your milestones and tasks).

Once these elements have been defined, you can then proceed to choosing the best way to illustrate them. Learn more about the various types of project management charts  that can be used to visually represent your data or choose any of our ready-made free project templates to get started faster.

A project management template or PM template is a pre-formatted sheet, document or graphic with placeholders that you can replace with your own data in order to document various project activities such as:

Setting goals;

Structuring the overall work breakdown;

Assigning tasks;

Managing costs;

Allocating resources;

Tracking progress and status.

What is the best Excel template for project management?

Despite being frequently used in project data processing and reporting, Microsoft Excel is not the most effective tool a project manager can opt for in today’s increasingly visual project management environment. Not only because it offers a rather inflexible format in which to structure your project information, but also because of its limited project management templates that you could use to save time in organizing and planning your initiatives. To find and access any of these pre-built samples, simply open the spreadsheet platform, click on the New tab and type “project” in the search bar at the top. Here are the few results that will be returned:

Tracker template;

Gantt chart template;

To-do list template;

Status report template;

Budget template;

Project plan template.

As you are likely to find out on your own, these can yield a rather basic output and prove useful only for simple projects plans. However, if you want to learn how to maximize Excel’s productivity in this respect, check out our dedicated page on project management in Excel . Those who want to explore more specialized solutions for project planning can do so on our visual project management tools  page.

How do templates help project management?

Templates are one of the best tools to use in project management because they:

Enable project managers to set up tasks, reports, and other important details without having to start from scratch every time, thus reducing rework.

Allow users to produce individual views and reports that reflect specific information when needed, if the template is customizable.

Ensure that every relevant project participant starts with the correct structure and format.

Lower the risk of essential information being missed.

Help create a standardized process to keep recurring work consistent.

With such positive outcomes to benefit from, what’s not to like about templates? Get inspiration from our collection of free, customizable project management templates and use any of them to successfully kick off a new project.

To explore even more templates that suit a wide range of project management needs, you can try out the lightweight PowerPoint project planner add-in called Office Timeline. Coming with a rich gallery of pre-built project plan examples that you can easily customize as presentation-ready PowerPoint slides, the tool also helps you create and save your very own samples that you can use for future work.

Start using templates now

Office Timeline is an award-winning project management tool for PowerPoint with dozens of templates that can be easily customized into unique, professional project visuals.

Project management template made in PowerPoint

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