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How to Write an Email to a Professor (With Examples)

Hannah Yang

Table of Contents

How to email a professor in 7 steps, email to professor examples.

Emailing your professor can be a daunting task.

Writing professional emails is never easy, but composing an email to a professor can feel especially nerve-racking. After all, your professors have a lot of control over your academic success and your future career, so you don't want to make a mistake.

So, how exactly do you write a successful email to a professor?

In this article, we’ll give you a step-by-step guide for how to write an email to your professor, plus a set of email templates you can use.

We’ve broken the process of emailing your professor into seven simple steps.

Step 1: How to Write the Subject Line

Start by writing a clear, concise subject line for your email.

Your subject line should be specific to your situation. Ideally, your professor should understand why you’re emailing them without even having to open the body of your message.

For example, if you’re emailing to request an extension for a research paper, you can use the subject line “Research paper deadline extension.” Or, if you’re emailing to ask for a clarification about the syllabus, you can use the subject line “Question about class syllabus.”

Step 2: How to Address a Professor in an Email

You should start your email with a formal salutation.

You can use formal greetings, such as “Dear” or “Hi,” followed by your teacher’s preferred title, whether that’s “Professor [Last Name],” “Mr. [Last Name],” “Ms. [Last Name],” or simply “[First Name].”

If you’re not sure about your professor’s title, “Dear Professor [Last Name]” is always a safe bet.

Step 3: How to Start an Email to a Teacher

Start your email by introducing yourself and explaining which class you’re in. For example, you might write, “My name is Hannah, and I’m a freshman in your ENGL 453 class.”

It’s common for professors to teach multiple classes, especially at large universities, so they don’t always know all their students by name. If you’re emailing from your academic account, they’ll likely be able to see your full name in the system, but it’s still better to be safe than sorry.  

Of course, if you’ve already established a working relationship with your professor, and they know who you are, you don’t have to introduce yourself. Instead, you can start your email with a friendly greeting, such as “I hope your week is going well” or “Happy Friday!”

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Step 4: How to Explain Your Request

Now that you’ve finished your introduction, it’s time to explain all the essential information about why you’re writing this message.

Professors lead busy lives, so try to keep the body of your email as concise as possible. Don’t use a whole paragraph when a single sentence would do.

Try to keep a professional tone while you explain your request. You don’t need to sound overly stiff, but you should generally avoid using slang or making jokes.

If you’re writing about an issue that includes personal details, such as a health issue or the loss of a loved one, it’s okay to be vague when explaining your reasons. Don’t feel pressure to include details about your personal life that you’re not comfortable sharing.

Finally, be specific about what kind of follow-up action you’re requesting from your professor, if any. For example, you can write, “Please let me know if it would be possible to extend the deadline,” or “Please send me your feedback on this draft at your earliest convenience.”  

Step 5: How to End an Email to a Professor

You can end the body of your email with a simple expression of gratitude. You can write something like, “Thank you for your understanding and support,” or simply “Thanks for your time.”

Step 6: How to Sign Off an Email

Sign off your email with a simple closing salutation, followed by your first name.

Keep it simple and polite. Popular choices include “Best,” “Thanks,” “Sincerely,” and “Regards.”

Step 7: Edit Your Email with ProWritingAid

You don’t want to send your professor an email riddled with grammar mistakes, especially if it’s your English professor! And even if they teach a different subject, like math or biology, you still want to make sure you’re putting your best foot forward.

Editing your email with ProWritingAid can help you avoid mistakes. Our editing tool will correct grammar errors, spelling typos, and weak word choices.

You can even ask the tool to help you ensure you’re using a formal tone so your email doesn’t come across as casual or unprofessional.

Now that we’ve gone over the seven steps for writing an email to a professor, let’s look at some examples.

Here are some email templates you can use, depending on your specific situation.  

Sick Email to Professor Example

Subject line: Missing class today

Dear Professor [Last Name],

My name is [your name], and I’m a student in your class [class name]. I’m writing to let you know that I won’t be able to make it to class today, due to health issues. [Insert details if needed].

Please let me know what material we’ll be covering so I can make it up before the next class.

[Your name]

Sample Email to Professor Asking for Help

Subject line: Help with [class name]

My name is [your name]. I’ve been really struggling with your class [class name] this semester, and I’m having a hard time understanding [details].

Would you have time to sit down with me and help me better understand the material? I would welcome any support you can offer.

Thank you in advance! I look forward to hearing from you.

How to Email a Professor About a Grade

Subject line: My grade for [assignment/exam name]

I hope your week is off to a good start!

I recently received my grade for [assignment/exam name], and it was lower than I expected. Could you please tell me where I lost points?

I know you have a busy schedule, but I would really appreciate more details, since I’m sure that information could also help me improve my grades in the future.

Thank you so much for your time!

Sample Email to Professor for Research

Subject line: Research opportunities in your lab

I hope you’re doing well!

My name is [your name], and I’m a [year, major]. I’m writing to ask about research opportunities in your lab next semester.

I’m really interested in the topic you’re researching because [details], and I have experience conducting research with [previous experience, if any].

Please let me know if you have any openings that might be suitable for me. I look forward to hearing from you!

How to Write an Apology Email for Missing a Class

Subject line: Missing class yesterday

I hope your week is going well.

I’m writing to apologize for missing your class [class name] yesterday. I was unable to attend because [details].

I know it was an important class and that I shouldn’t have missed it. I’ll do my best to ensure this doesn’t happen again. Thank you for your support and understanding.

Extension Email to Professor Example

Subject line: Extension for [Assignment Name]

My name is [your name], and I’m a student in your class [class name]. I’m writing to request an extension for our assignment about [assignment details].

I’ve been struggling to complete the assignment in time because of [reasons]. I would really appreciate it if you could extend the deadline to [new deadline date], due to my situation.

Please let me know if that would be okay. Thank you so much for your flexibility.

Thanks again,

How to Write a Follow-Up Email to a Professor

Subject line: Follow-up re: [subject]

I recently emailed you about [topic].

I’m just writing to follow up on my previous email and make sure you’ve received it. If you have, please let me know when I can expect a reply.

Thank you again for your time!

Warm regards,

How to Email a Professor About Getting Into Their Class

Subject line: Joining your class [class name]

My name is [your name], and I’m a [year, major] at [school name]. I’m interested in joining your class [class name]. I’m really fascinated by [topic] because [reasons], and I’ve heard that your class is a must-take class for students interested in [topic].

I don’t know how much demand there is for the class, but I’m curious if there’s anything I should do in advance to increase my chances of getting into the class.

Thank you for your consideration! I look forward to hearing from you.  

There you have it—our guide for composing a clear and professional email to a professor.

Good luck, and happy writing!

Hannah is a speculative fiction writer who loves all things strange and surreal. She holds a BA from Yale University and lives in Colorado. When she’s not busy writing, you can find her painting watercolors, playing her ukulele, or hiking in the Rockies. Follow her work on hannahyang.com or on Twitter at @hannahxyang.

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Aug 8, 2022

How to email a professor with 22 different examples

Learn how to email your professor (and what to avoid doing) and check out 22 sample emails to help you get started.

Lawrie Jones

Table of contents

Is there anything more nerve-racking than sending an email to a professor?

Every student will need to send an email to a professor at some point, whether you're asking for an extension, explaining an absence, or a little extra help. But how do you write an email to a professor?

In this guide on how to email a professor, we break down the steps to writing better messages. You'll learn the structure of a good email to a professor (and what to avoid).

And if this is not enough to convince you that it's easier than you might think, we finish off by providing 22 sample emails to a professor!

If you want to impress your professor with perfect grammar, make sure to try Flowrite :

How to send an email to a professor

So, how do you write an email to a professor? Professors are professional people who will be used to traditional email etiquette. That's not to say that you can't introduce some individuality into your emails; it's just important to show respect. 

You'll understand your relationship better than we do. You can be a little less formal if you feel it's appropriate.

Following the correct email etiquette is essential – and easy. In this article we break it down into steps to illustrate what we mean. We've also written about proper email etiquette on our blog before:

It's also important to keep emails short and to the point. Professors receive hundreds of messages daily and don't have time to delve too deeply to get the information they need. Say who you are, what you want, and why you're messaging upfront.

Should I send an email to a professor?

Classes can be busy, and a professor's time can be limited, so email is an ideal way to communicate with your Professor. Emails enable you to go into detail, create lists and spend time crafting a complex message.  

If your question or comment is urgent or sensitive, consider whether it's better to book a meeting or pull them aside for a chat. 

Only you can decide whether to email a professor.

How long should I wait for a reply?

Professors are people with busy lives and professional responsibilities, so you may need to wait for a reply. But how long should you wait for a response from your Professor?

There are no hard and fast rules on how long to wait for a reply, but the general rule is to give it two or three days before sending a follow-up. You can learn more in our guide on how to write a follow-up email.

Email format for messaging a professor

The email format for a professor should be familiar to anyone who understands the basics of messaging. Here's how it works:

• Subject line

• Body copy

• Signature

If you're unfamiliar with how to write a formal email, check out Flowrite blogs that delve deeper into what makes a great subject line, how to greet someone, appropriate sign-offs, and striking the right tone of voice. 

Subject line for an email to professor

Your subject line should spell out exactly what your message is about. Why? Because professors get hundreds of emails daily, they'll need a reason to open and respond to yours. 

We've provided some examples below.

How to greet a professor in an email

Professors should always be addressed using their titles. You can open an email in a few ways, such as:

• Dear Professor 

• Hi Professor

Avoid casual openings, such as "hey" or "how are you doing?". Instead, always uses your Professor's title to show respect, even if you start an email with "Hi" or "Hello."

How to address professor in email

We've covered the importance of using a professor's title in an email, but there's more to it. When discussing how to address a professor in an email, we're talking about the tone of voice – and getting that right can be tricky.

You'll want to be personal, but being too familiar can cause problems. We've written before about how to hit the right tone, so start there. Our examples below show how we've put this into practice.

How to start an email to a professor

An excellent way to start your email is by stating who you are and explaining what your message is about. As we've established, professors receive hundreds of messages every day, so they'll skim-read your message. Unless you're clear with what you want, you could find it binned.

You can see 22 examples of how to address your emails and get to the point as soon as possible.

How to sign off an email to professor

There are several ways you can end an email you a professor. Traditionally, you'd use "your sincerely," but today, you can be a little less formal. Some safe email endings to a professor include:

• Kind regards

• Yours sincerely

Email to professor examples

So, we've explained the basics of emailing your Professor; now it's time to put it into practice with samples. Here are 22 email to professor examples that should cover any scenario. So, whether you're asking for advice, access to a class, or a little extra support, we've got a template for you. 

22 sample emails to a professor

Here are 22 examples of how to email your Professor. These should cover a whole range of situations that you could find yourself in. As with all our templates, use them as inspiration, and be sure to adapt them to your specific situation. 

Ready to get writing to your Professor? Then let's begin.

1. How to write an excuse email to professor example

2. how to email professor for extension example, 3. how to email professor asking for extra credit example, 4. how to email a professor about failing a class example, 5. how to send a follow-up email to a professor, 6. how to write a formal email to a professor example, 7. how to email a professor about getting into their class example, 8. how to email a professor about a grade example, 9/ how to introduce yourself in an email to a professor example, 10. how to ask professor to accept late assignment email example, 11. how to email a professor for a letter of recommendation example, 12. how to email professor about missing class example, 13. how to write a polite email to a professor example, 14. how to write a professional email to a professor example, 15. how to write a proper email to a professor example, 16. how to ask a question to a professor email example, 17. how to write a reminder email to professor example, 18. how to reply back to a professor's email example, 19. how to email a professor about research example, 20/ how to schedule an appointment with a professor email example, 21. how to email professor about being sick example, 22. how to write a thank you email to a professor example, closing words.

Writing emails to a professor can cause mild anxiety, but it doesn't need to be so. We hope that breaking down how to email a professor into steps and providing a massive number of samples will help.

It's essential to understand the principles of crafting professional emails, such as an email to a professor – now it's time to put it into practice.

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How To Write An Email To Your Professor—6 Copy-Paste Templates

Jun 25, 2022

Blog Academic Institutions How To Write An Email To Your Professor—6 Copy-Paste Templates

Do you ever struggle with what to say to a professor in an email? Writing an email to a professor requires more thought than sending a text to a friend.

It’s important to treat interactions with your professors in a mature, competent way. When you do that, your professors will be more inclined to help you. Plus, you’ll demonstrate to them that you can conduct yourself professionally—which will impress them and make them remember you for when opportunities arise, give them positive things to say about you in letters of recommendation and more.

Today’s blog will provide multiple email templates that you can use when emailing your professor in any of these common situations.

Scheduling a Meeting

If you want to schedule a meeting with a professor to go over an assignment, ask clarifying questions from class or questions about an upcoming exam, but can’t attend your professor’s regular office hours, use this template: Subject: Meeting About _____

Dear Professor (or however your professor address him/herself, i.e. Dr., first name, etc.) _____,

      I hope all is well. I started working on my assignment for _____ and I just had a couple of questions to make sure that I am on the right track. I also wanted to ask a question about yesterday’s lesson on _____, as I was a little confused and I want to ensure that I fully understand the content for the test next week. I know on the syllabus you mentioned that you have available office hours at _____ but I am not able to make it. Will you be at your desk at _____ or _____. Thank you, _____ Asking How to Improve Your Grade on an Assignment or Exam

If you’re unsatisfied with your grade on a recent assignment or exam, here is a template that will help you ask your professor on how to improve or if there are any extra credit options. Even though you’re probably frustrated with your grade, make sure to email your professor in a kind, professional way. Subject: Extra Support on _____

Dear Professor _____,

      I hope all is well and that you enjoyed your weekend. I saw that you posted the grades for our last reports. I was a little surprised and discouraged by my grade.

      I was wondering if you offer any extra credit opportunities, revisions or if you have any advice for me on how to improve on a future assignment. Are you available to meet _____ or _____ to discuss my report and a plan? Let me know what works for you.

I look forward to hearing from you,

Best, _____

Requesting an Extension

If you’re having a really tough, busy few weeks and you have an important assignment coming up, but you need more time to complete it, here is a template on how to tell your professor what is going on and to kindly ask for an extension. Be very specific about why you need an extension. Everyone is juggling multiple priorities, so telling your professor only that you’ve been “stressed out, sick or busy” isn’t enough. Explain the specific barriers you’ve faced when trying to complete the assignment. Even better, attach a note from your coach, employer or doctor who can attest to why you need an extension. Subject: Extension on _____

    I hope all is well. I have been extremely busy and stressed with assignments in other classes and with _____ (sports practice, on-campus job, other commitment, health condition, etc.). I do not think that I will be able to submit my best work to you with all of the other tasks on my agenda. I was wondering if you would consider granting me an extension on our upcoming project/paper and submit it by ______?

Asking for a Letter of Recommendation

If you know of a professor that you are close with or one who enjoys working with you, here is a template on how to ask for a recommendation for a future job or graduate school. Make sure that you give your professor at least two months’ notice so they have time to write a thoughtful recommendation.

Subject: Letter of Recommendation for _____

      I hope all is well and that you had a great _____ (summer, winter break, fall semester, etc…) I am applying for a _____ (summer internship, full-time job, graduate program, summer program, etc…) at _____. I really value and appreciate how you have helped me grow as a student and cultivated my interest in ____. The position requires a letter of recommendation, and I was wondering if you would consider writing one for me? If you are able to write it, I will follow up with a deadline and any additional information. I have attached a resume and cover letter below as a reference. I look forward to hearing from you, Kind Regards, _____ Information about a Particular Class

If you’re picking classes for the upcoming semester and you have researched a few classes or are unsure what you want to choose, here is a template that will help you ask a professor for more details on a class. If you have never taken a class with this professor before, make sure that you fully introduce yourself. Subject: Information on _____

      My name is _____ and I am a rising _____. I am trying to narrow down a few classes for the next semester. I am interested in _____ and I am considering majoring in _____. I was doing some research in the course catalog and I found your class. I am emailing you to see if you would consider sharing more details and potentially the syllabus on _____. Or, if you could refer me to a student who took this class who I could contact, that would be very helpful.

Thank you, _____

Personal Advice

If you developed a close relationship with a professor and you’re having a personal problem, here is a template to help if you feel comfortable enough to reach out to him or her.

Subject: Personal Help With _____

      I hope all is well. I recently encountered/am struggling with _____ and I’d love to talk to you about it. Will you be available _____ or _____ so I can come in and discuss this with you?

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How to Email a Professor: 11 Tips from Real Professors

#scribendiinc

Written by  Jes D.A .

Email etiquette is a common struggle for students. It's important to nail down, though, because the professors on the other end of your emails are etiquette professionals. And while that's a little more than intimidating, it also means that we can go directly to the source—real-life professors!—to learn how to email a professor.

The professors we contacted gave comprehensive responses full of wonderful and thoughtful feedback that will help students write better emails. Many themes recurred, and it was often easy to tell that the professors had strong feelings about certain etiquette matters.

From tips on salutations to content and everything in between, these professors have provided advice to help you with emailing your professors based on real-life scenarios.

They've seen the worst of your emails; they've seen the best of your emails. So what's the takeaway?

1. Have a firm grasp of the English language

It's important to be self-aware when you're composing an email. If you have a firm grasp of the English language, you should be able to write a grammatically correct email in which everything is spelled appropriately, the word choice is academic, and the tone is appropriate.

However, the English language is tricky, and nailing down the minute details can be difficult. If you struggle with grammar or tend to overlook errors, it will be difficult to communicate professionally with your professor. As such, you may wish to have your writing proofread to ensure that your email is completely error-free.

Dr. Brandon Gilroyed, an anaerobic digestion and biofuel research assistant professor at the University of Guelph Ridgetown Campus , notes the importance of proper spelling and grammar when emailing a professor: "I have seen plenty of emails written entirely in lowercase and without any punctuation, likely because the message was written on a smartphone."

While writing on your phone might be more convenient, Dr. Gilroyed states that it still denotes poor etiquette. "It is difficult to take the sender of a message riddled with spelling and grammatical errors seriously," he says.

Dr. Ted Vokes, an adjunct faculty member in the Department of Psychology at the University of Windsor , has taught more than 100 courses, between the Department of Psychology and the Odette School of Business. So he understands the difference between a well-written and poorly written email. He says, "If it's worth sending the email, it's worth reading over before one sends it. I really want to help students, but if I can't understand the question, I am at a loss as to how to help."

2. Look over your email address

Here's another tip where self-awareness is key. Email using your student email address, if you have one. If you don't or you can't use it for some reason, be very conscious about what your private email address is communicating to your professor. I had to change the email address here for privacy reasons, but I can tell you that Dr. M.J. Toswell, a professor in the Department of English at Western University , noted that she once received an email sent from an account as unprofessional as "[email protected]," which is her "best example of a bad email account." Agreed!

Clearly, an email address like this doesn't send a professional message to your professor, and etiquette is all about professionalism. However, there's an even bigger problem with using private email accounts: spam filters. Dr. Toswell recounts:

My all-time favorite was a sequence from last year, on a Friday evening. The first email at 8 p.m. asked me whether an assignment was really due online on Monday night. The second email at 9 p.m. asked why I hadn't answered the first email yet. Both were addressed "Hey" and sent from a private email address that landed in my spam so I didn't see them until Saturday morning, and nearly deleted them because the subject line was blank too.

So the best-case scenario is that you lose that much-needed professionalism, and the worst-case scenario is that your email winds up unread. Be very aware of the email address you use to email a professor, and carefully consider what it might be communicating.

3. Check the syllabus before you start emailing

Most of the professors noted that students often already have the information they're seeking before they send an email. Dr. Toswell emphasizes that her "biggest woes" are related to the importance of checking the information that's already available to you before you start sending emails.

She notes that students often ask where or when exams are, what content is included on exams, or even to be exempt from exams, all just hours before an exam is set to begin. Dr. Toswell says, "It's hard to explain politely that the course materials, the syllabus, and my in-class discussions have covered these issues, and they should look at the website."

She advises, "Before shooting off that email, it can never hurt to read carefully over the syllabus to see if the information is included there." This will ensure you won't come across as inattentive or lazy to your professors, which will not give the best impression if you're asking a question or requesting a favor. Dr. Jones also hints that checking the syllabus also applies to salutations: "Often the syllabus will give the professor's preferred form of address." On that note . . .

4. Overthink the salutation

Since the salutation of an email is usually only a couple of words, it's easy to overlook. However, the salutation requires careful consideration, especially since it's the first line of your email.

First, make sure you include one! "I have to say that the lack of any salutation (launching right into 'I want . . .' or 'Where is . . .' or 'Can I . . .') . . . is the quickest way to get my back up before I even read the body of the message," Dr. Jones states. Some kind of greeting comes off as more friendly, polite, and professional.

Dr. Gilroyed notes that it's common to get emails that are too casual, beginning simply with "Hey." Dr. Jan Plug, Associate Professor and Director of the Centre for the Study of Theory and Criticism at Western University, agrees that students should avoid addressing their professors this way. He states, "Of course, all of this depends on how well the student knows the professor, but when starting a conversation, a bit too much formality might not be too much." He suggests using a simple "Dear" or "Hello" instead. "Things may get more familiar over time, but you really can't go wrong starting off in this way."

Dr. Vokes notes that a casual greeting, though, can be appropriate in some situations. Consider how well you know the professor. If you've already corresponded with this professor through email and in class, you may wish to use a more casual greeting. Dr. Vokes states, "I'm totally fine with 'Hi Dr. Vokes.' I set a casual tone in class, so I'm pleased when students feel comfortable to ask questions via email or in person in this manner."

He notes that there's a fine line, though: "What I never appreciate is something like 'Hey! Is there class tonight?' Once I even had a student send me an email which said, 'Hey, dude . . . do we have to come to class today?' (it was snowing out)." He suggests that it doesn't give the best first impression to receive an email that begins, "Hi Ted." Dr. Jones agrees: "I've often had emails starting 'Hey' or 'Yo!' or 'Dude!' This is fine for friends but not appropriate for an email to your professor."

5. Address your professor appropriately

The way you address your professor communicates something both about you and about the person you're emailing, so it needs attention. Dr. Jones notes that your email "requires a formal salutation and a recognition of the professor's professional status (and your own!)."

In addition, Dr. Plug says that "students can tend to be too familiar in their email style too quickly." You need to address your professor correctly, of course, carefully considering his or her title. If your professor has a doctorate, he or she might not want to be called "Professor." Similarly, he or she might not appreciate a "Mr." or "Mrs." and might prefer being addressed as "Professor."

It's also best to avoid gendered addresses. The female professors contacted often cited taking issue with the address of "Mrs." Dr. Jones states it is "a particularly irritating salutation because it makes assumptions about my marital status and gender role." Similarly, Dr. Toswell notes that she hates being called Mrs. Toswell so much, "it's visceral." That's definitely not the kind of reaction you want to garner from a professor!

In the same way, addresses like "Sir" can come across as unprofessional in emails to your professor. "I often get 'Sir,' which is fine, but it clearly conveys to profs that you still think you are in high school," Dr. Vokes notes.

Dr. Vokes does say, however, that he understands how addressing professors appropriately is confusing to students: "Not all professors are doctors . . . and not all doctors who teach are professors . . . . I'm sessional, but because I've been made an adjunct, both are accurate. Then, of course, senior graduate students who teach are neither, and 'Mr.' or 'Ms.' is appropriate." It's confusing, but that also means that, when you get it right, your professors will both notice and appreciate your time and effort in addressing them correctly.

6. Err on the side of being too formal

In addition, spelling the professor's email address correctly is vital. Dr. Jones states, "Because my last name is common, I've even had emails meant for another professor altogether," so make sure you check that you have the appropriate address.

On actually using your professor's name in the email, Dr. Gilroyed notes that greeting a professor by his or her first name is fine if it's agreed upon in advance, but doing so otherwise is improper email etiquette. He says, "The first email communication between student and professor is not a good time to begin using the first name."

When in doubt, Dr. Jones notes that professors will tell you outright if they prefer to be addressed by their first name. If you're still unsure, she advises that "the more formal choice of salutation will never offend, and then you can be corrected (it's easier to say, 'Please call me Bob' than it is to say, 'Um, I'd rather you didn't call me Bob')."

Dr. Plug also notes that, after the first email, you can begin to follow the professor's lead, and Dr. Jones agrees. In my original email to Dr. Jones, I addressed her as "Dr. Jones," safely choosing a more formal address. After she signed off as "Manina" in her reply, it was safe to assume I could henceforth address her as "Manina," which I did in my subsequent emails. She took note of this in returning tips to me, so it actually works! Reading signs carefully will help you to choose the correct address.

7. Provide enough background information

When emailing professors, you have to remember that they receive tons of emails every day. These emails come from different students in different classes, sometimes in different faculties, or even from different campuses.

When you email your professor and don't identify yourself properly, your professor might have trouble placing you. Being remembered when you're just one student in a huge class is an even greater concern if you have a common name. Dr. Gilroyed notes that "in larger classes, there might be three students named Matthew or five students named Jessica."

Dr. Jones similarly states that she sometimes teaches many big classes in the same semester and that knowing the name of every student is difficult. That doesn't even include problems across different classes or sections! So it's imperative that you place yourself exactly and fully. Including your first and last name, class, class time and day, and section number will help a professor to place you correctly. Dr. Jones notes that you can also provide context in terms of continuing a previous conversation or building on a topic you've already discussed in person.

In addition, you have to provide background information in terms of the actual topic at hand. Dr. Gilroyed says, "Students often write emails in which they immediately focus on a very specific topic or detail without providing any context or preamble. While the content of the message may be perfectly clear to the student, a professor who has dozens or hundreds of students may need more information to understand the scope of the student's query." He also notes that fully explaining a situation is "better than assuming your professor will know or remember every detail immediately."

8. Note the difference between being casual and being careless

If you've already emailed and spoken to your professor and have established a more casual correspondence, your messages might read awkwardly if they're too formal. Professors encourage being casual in this case. However, it's vital to note the difference between being casual and being careless.

You should never resort to texting language. Obviously, it's unprofessional. Dr. Gilroyed notes, "Use of this kind of language communicates to me that a student doesn't wish to spend the time to construct a proper message, yet they will often want me to spend my time reading the message and then doing something for them."

Similarly, Dr. Jones says that it's inappropriate to use short forms and emoticons. This also means the difference between correctly written English and emails riddled with typos. Dr. Vokes comments that, after a respectful salutation, "clear and respectfully written information in the body of the email needs to follow." There's a difference between a casually written message and an incorrect and careless one.

There's also a difference between being casual and being careless in terms of content. Your professor does not want to know too much information; even if he or she is friendly with you, some talk should be reserved for friends only. For example, Dr. Jones notes that she receives emails from students offering excuses for missing class that simply give too much information. "I don't need to know that a student's friends threw him a birthday party and he's hung over and wants to write a make-up test, or that she's decided to take a long weekend, or was stuck in traffic," she says.

9. Don't ask the dreaded question

Though this tip isn't directly related to email etiquette, it's been included because it was mentioned by multiple professors without prompting and it does concern the content of your email. Several professors noted a certain question they're commonly asked that drives them absolutely nuts. Students who miss class will often ask, "Did I miss anything in class on Monday?" Dr. Plug says, "I always want to say, 'No, we did absolutely nothing, as usual.'"

Dr. Jones notes that the same question is "the great bane of all professors." She offers this poem that tackles the subject. Why is it such a terrible question, though, and what makes it so inappropriate? Professor Jones offers an answer:

First, it's insulting to imply that the content of any class might not have been important, or that it can be recapped in a short email—and second, it's not the professor's responsibility to offer multiple iterations of the class. If you miss a class without a legitimate reason, it's your responsibility to arrange for access to notes from another student and/or find out what was covered.

Clearly, it's best to avoid this question!

10. Acknowledge your gratitude

Before you sign off, it's important that you include a valediction—that is, a complimentary farewell. Dr. Jones notes the importance of a valediction in proper email etiquette, even if it's just a quick statement like "Thanks for your help!" She says, "It does pay to acknowledge that if you're asking for something (even if it's just information) that your professor deserves some recognition of his/her time and trouble."

Instead of launching directly into what it is you want to request from your professor, you can acknowledge your gratitude or how busy he or she is. Doing so is a nice little way to recognize the professor's efforts in replying to your emails, and the gesture will be appreciated. Dr. Jones provides an example of an effective valediction: "Try something like 'I know you're busy, but I'm hoping you'll be able to make some time to meet and go over my answers on the quiz.'"

It might seem like a small or insignificant note, but it can definitely help your email to be received in a positive light and paint you favorably, especially amongst a slew of emails that don't include valedictions. Dr. Vokes notes, "From research, we know that first impressions very much affect a person's desire to be of assistance." If you make a good first impression, your professor will be more likely to help you, or, at the very least, they will be happier to help you.

11. Carefully consider your signoff

Dr. Gilroyed states, "Every email to a professor should adhere to the standard construct of a letter, which includes an opening salutation, the body of the message, and an appropriate signoff." That's why using an improper signoff, or no signoff at all, is bad email etiquette and should be avoided. A simple signoff is fine; try to balance being casual and professional.

You can also use your signoff to further distinguish yourself among a sea of students. Dr. Gilroyed notes that students should sign off "with an appropriate closing salutation and then a full name." Again, professors receive many emails every day. Some are without signoffs, and some use only first names. Including your full name will help your professor recognize and identify you quickly and easily.

Putting It into Practice

Okay, now that we have a list of email etiquette tips from real professors, how about putting them into practice? Here's an example of an excellent email to a professor:

An email isn't just a piece of correspondence. It's an exercise in communicating well, and you're judged by it. Using this advice from real professors about how to email a professor, you can be judged favorably. Dr. Gilroyed says, "I cannot speak for all professors, but I certainly take notice when I receive a well-constructed email from a student. It shows me that they care enough to put in the effort to compose a proper message and they respect my time."

Even better, you can use emailing a professor to your advantage by asking genuine and intellectual questions. As Dr. Toswell explains, "Don't use up what I think of as your email currency (there's only so much bandwidth in my brain for one student and her questions unless they genuinely engaged with the course material) on bad inquiries." What's more, you can use these questions to form a bond with your professors. Dr. Toswell further says, "Email in order to establish a connection, and make it a solid one." If your email follows these tips, you'll no doubt be able to establish a connection that lasts through university and beyond.

Special thanks to all the professors who shared their email etiquette tips with us for this article. Your time and insights are much appreciated!

Image source: Nosnibor137/BigStockPhoto.com

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How to Email Your Professor (With Examples)

Lisa Freedland is a Scholarships360 writer with personal experience in psychological research and content writing. She has written content for an online fact-checking organization and has conducted research at the University of Southern California as well as the University of California, Irvine. Lisa graduated from the University of Southern California in Fall 2021 with a degree in Psychology.

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Every academic year, more and more professors complain that students do not know how to write nor respond to emails. Often, students are simply not taught how to write such emails to begin with. Some students are entirely clueless about what they’re doing wrong. To help make sure you don’t make these same mistakes, we’re going to show you how to email your professor (with examples)!

Keep on reading so that you can be confident in what you’re saying before you even hit “send.”

Emailing professors: A how-to guide

We’re sure that you’ve emailed people before, whether teachers, coworkers, friends, or family, but emailing professors is a little different. Emailing professors requires a level of formality not typically required when emailing people you’re already familiar with (yes, even if you know the professor well!). So, to make sure you don’t leave a bad impression on your professors, we’ve established a few tips that you should go by before sending off that email. Let’s get into them!

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Be professional

Perhaps most importantly, you should be professional when emailing your professors. But, what do we mean by this?

Simply, being professional when emailing your professors means using proper grammar, not using slang or emojis, and using their proper title (we’ll get into what this means next).

Further, if you’re asking for an extension for an assignment, giving a heads-up as to why you’ll be missing class, or anything along these lines, try not to give away too much personal information as to why. For example, rather than saying you have a stomach ache or caught the flu, you can instead say that you came down with an illness. The exact sickness (or reason) is not the most relevant information. Your professor will probably be grateful not to know anyway.

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Include their title + name.

Time for titles! If you’re not familiar with what titles are, titles refer to the words used before or after a person’s name that indicate a person’s position or role. When it comes to professors, students normally use either the title “Doctor” (abbreviated Dr.) or “Professor.”

And, as normally comes after someone’s title, you should be sure to include their last name after. So, let’s say you’re emailing a professor called Susan Robinson. You could start the email off with something like:

“Dear Dr. Robinson,” or “Hello Dr. Robinson,” or “Dear Professor Robinson,” or “Hello Professor Robinson,”

All these are fine choices, and it’s entirely up to you to choose whichever you prefer. And, if you haven’t quite noticed, it’s quite common to use “Dear” or “Hello” when starting off an email to a professor, but these aren’t your only options (just common ones). Whichever you use is, once again, up to your personal preference!

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Say something nice 

Yes, really. It doesn’t hurt to be nice when emailing professors, especially when you’re asking for their advice or help. 

So, how do you start out with something nice? Well, typically, after greeting your professor with their title and name (as we demonstrated above), you’ll add something along the lines of:

• “Hope you had a great weekend.”
• “I hope you’re enjoying the beautiful weather today!”
• “Hope you’re doing well!”

Make sense? Some professors appreciate such niceties. Not only will it indicate that you realize they have a life outside of academia, but it’s also just a polite thing to do. Yes, admittedly, some professors might not care, but others will!

Give context (i.e. who you are)

College professors have tons of students. So, oftentimes (if not always), they may need a little reminder on how they know you. This is especially true if you’re not in touch with them frequently. This is exactly what you should do next – explain who you are!

If you’re a student of theirs, the easiest way to do this is to mention what class of theirs you’re enrolled in, and what time it meets (or, if there are names for each section, you can mention that instead). This will give them some context before you ask a question, so they can understand exactly what assignment, topic, or question it is you’re asking about. This might go something like:

“This is *insert your name* from the Psychology 101 section that meets Tuesdays and Thursdays from 1-2:30 P.M.”

Alternatively, if you’re not a student of theirs, explain your desired relationship to them (e.g., are you interested in enrolling in their class? Do you want to work in their research lab?). If this is the case for you, this might look like:

“This is *insert your name*, a second-year student majoring in Psychology. I am interested in enrolling in Psychology 102 next semester, and… *can ask/introduce your question here*” 

Now, unless you are 100% sure that your professor knows who you are by name, we definitely recommend you don’t skip this step! It may be awkward if your professor has to ask who you are after your initial email, so, better safe than sorry!

Last, but not least, try to use your university email if you have one! This immediately signals to your professor that you’re either a student or faculty member at their college. Your school email may make them more inclined to look at your email.

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Be straightforward

Since they have so many students, professors also receive a lot of emails. So, when emailing them, make sure to get straight to the point (no beating around the bush!). Be specific about your question, and provide context if needed. If you’ve already tried to solve your problem or answer your question in a number of ways, mention these. Doing so will cut down the amount of unnecessary emails sent back and forth. Also, it will also help you understand what tips or advice they shouldn’t give you (as you’ve already tried them).

On a similar note, if you have a question about a test or due date, we highly recommend checking your class syllabus first. These will contain your important test and due dates 99% of the time, if not more.

And, most importantly, remember to make your subject line specific and clear. For example, if you have a question about an assignment’s due date, your subject line could be something along the lines of “Question about Due Date of Assignment Name .” This will make it clear to the professor what the context of the email is, and will help avoid any misunderstandings.

After asking your question (or saying whatever you needed to say), it’s time to sign off! Most commonly, people will do this by using a “Best,”, “Thanks,” “Sincerely,” or something along those lines, followed by their name. If your university email does not include your full name, write both your first and last name in your sign off. This will make it clear to the professor who you are, even if they have another student with the same first name.

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A few examples

Time for a few examples! Here they are:

1.  If you’re asking a professor a question about an upcoming test date:

Hello Dr. Johnson,

Hope your week is off to a great start!

This is John Smith from your Chemistry 404 Monday/Wednesday/Friday 11 am – 12 pm class. Last Monday, you mentioned that our upcoming midterm is scheduled for September 25th. However, on the class syllabus it says that the test is planned for September 21st. I was wondering on which of these dates the midterm will be taking place?

Thank you in advance.

2.  Generalized email to a professor:

Dear Dr. Last Name ,

Hope you’re doing well!

This is Your name from Your class  at time . I had a question about * elaborate on the question.*

We hope that you’re now well-versed on how to write an email to a professor of yours. However, how do you go about cold emailing a professor for a research opportunity? That’s a great question! Let’s see.

How to email a professor for research opportunities

Luckily, the format for emailing a professor for research is not too different from that of emailing any professor. So, if you’ve already read all our tips above, you’re off to a head start. However, there are a few differences. 

Components to include

Before we get into what makes an email to a professor for research different, we should first list the basic components of this type of email (as they largely overlap with a normal email to a professor). Any email to a professor (for research) should:

• Have an informative subject line
• Be professional and straightforward
• Include their title and name
• Include why you want to join their research lab (why you’re interested in their research specifically)
• Mention any previous experience (if applicable)
• Elaborate on why research is important to you/will help you reach your goals
• Ask to schedule a time to meet or discuss possible research opportunities
• Your resume and transcript (attached to the email!)

Since we’ve already covered most of these components above (under Emailing Professors: A How-To Guide), we’ll now be focusing mainly on the unique aspects of writing an email to a professor for research. 

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Do your research!

If you’re interested in doing research, now’s your time to show off your skills! Before you go about emailing any research professor for an opportunity to work in their lab, you must first know what their lab studies. Doing this research will help you elaborate on why you want to join their specific lab, rather than any others, which will help you stand out amongst possible applicants (and will help you know if you’re actually a good fit for the lab or not!).

Why are you interested in their research?

After you’ve done research on the research of the professor you’d like to work with, use this information to detail what exactly about their research interests you. This can normally be done within 1-2 sentences, and should be specific – make sure to relate it to your interests and goals! This may look something like:

I am particularly interested in topic . I recently read your name/year of research paper on topic and developed an interest in your research. Specifically, I was fascinated by mention one of the findings of the research paper . If possible, I would love the opportunity to work in your lab to help contribute to further research on this topic during time frame.

If this seems a little confusing right now, don’t fret! We have some actual examples for later, so you can get an idea of what this section should look like when real topics and findings are included.

Ask to schedule a meeting

Now, it’s time to schedule a meeting (or, at least ask to)! After you go about mentioning what you find interesting about their research and expressing an interest in working in their lab, you should make a request to meet with them. There’s a few different ways you can do this:

• “ If you know of any internship, volunteer, or work positions available in research over the summer, I would love to set up a time to talk about these potential opportunities.”
• “If you have time, I would love to set up a time to talk about potential research opportunities.”
• “Would you be available to meet sometime this week to discuss your research?”
• “Would it be possible to meet with you to further discuss Topic and my possible involvement in research? I am available on Days and Times .”

Simple, right? After you ask to schedule a meeting, we highly recommend mentioning that your transcript and resume are attached to the email (and make sure to actually attach them). If you do not attach them, professors will often ask for them promptly afterwards (but not always).

Last, but not least, finish off the email with a nicety! You can do it more formally, with something like, “I greatly appreciate your time and consideration.” Or, you can do it more casually, with something along the lines of, “I look forward to hearing from you!”

Which way you choose is ultimately up to you – just make sure to be respectful! 

More examples

Time for some more examples! These are real examples of emails written to professors, in which students were asking for research opportunities (although some names and info have been slightly altered). Here we go!

1.  Email from a student without any prior research experience:

“Dear Dr. Lee,

I hope this email finds you well. My name is Abigail Thompson and I am a first-year undergraduate at the University of Minnesota, majoring in Psychology and minoring in Japanese. I am currently looking for opportunities to get involved with research over the summer. 

Psychological research, especially that relating to social psychology, sounds very interesting to me, so I am hoping to get involved early into my undergraduate career. I have reviewed your faculty profile and am interested in name of the research paper , especially how you explored how people who have experienced traumas cope with what they’ve been through. If you know of any internship, volunteer, or work positions available in research over the summer, I would love to set up a time to talk about these potential opportunities. I greatly appreciate your time and consideration, and my resume and transcript are attached to this email.

2.  Email from a student with prior research experience:

“ Dear Dr. Pudi,

I hope this email finds you well. My name is Jacqueline Fisher and I am a sophomore at UCLA, majoring in Psychology. I am currently looking for opportunities to get involved with research for this upcoming semester or over the summer. 

Last summer, I assisted in research at the University of California, Berkeley, where we studied people’s psychological responses to traumatic events. I am also interested in developmental psychology and how your research studies the effects of marital conflict on children.

If you have time, I would love to set up a time to talk about potential research opportunities. I greatly appreciate your time and consideration, and my resume is attached to this email. 

Have a wonderful time frame .

Jacqueline ”

Dear Reader,

You’ve now reached the end of the article!

I hope that this guide (and our example emails) have helped you gain the knowledge and skill of being able to email your professors (for class, research, or otherwise!). It’s sure to come in handy at some point, so, we wish you good luck, and send you off!

All the best,

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How to Email Your Professor (With Sample Emails)

As an online student, you are going to have to learn how to email your professor. This is not difficult, but emailing your professor is not the same as emailing a friend. Being unprofessional can start you off on the wrong foot. You can follow a few easy steps to make sure your emails to your professor are professional and effective.

Let’s review some tips for emailing your professor and all the necessary parts of the email.

Does it matter how you email your professor? 

It may seem trivial, but emailing is a form of communication, and communication skills are valuable! It is worth taking the time to learn how to send a professional email. 

Before you write the email to your professor

How to find your professor’s email.

First things first, you have to find your professor’s email address. This should always be on your syllabus, but if it isn’t, see if you have a “Meet your professor” page or check out the school’s directory.

See if you can find the answer elsewhere before you email your professor

If it isn’t too time-sensitive or of a personal nature, you can also try asking other students (most online courses have a “Community Forum” discussion post where students can ask each other questions). 

Make sure that you check the syllabus, instructions, and ask other students before you email your professor to avoid wasting both of your time.

General tips when emailing your professor:

Make sure that you use your school email address (that ends in .edu), use standard formatting in your email.

This means: 

Use a professional tone in your email

You can make sure that you are professional by following these suggestions. 

Keep the email short and sweet

Necessary parts of the email.

Now you are ready to write your email. Here are the necessary parts to include in every email.

Subject line

Make this short and clear. Include your class and section # and what your message is about, such as “COM 304-Question on the argumentative essay”.

Greeting: How to address your instructor in an email? 

To know how you should address your professor, check how your professor refers to themself in the syllabus. If they refer to themself as Dr., address them as Dr. ________. If they don’t specify, then the safest bet is to address them as Professor______. This is my go-to. 

Start with “Dear” or “Hello” if you want to be more informal. Don’t start with Hey or Hi. This is too informal for an academic setting. 

Introduction: How to introduce yourself in an email to a professor

Always start by introducing yourself. 

Pleasantries

Set a pleasant tone by offering quick well-wishes such as “I hope you had a nice weekend!”, sharing something you thought they might find interesting, referencing something you previously talked about, etc… 

Take a brief opportunity to be friendly and help build your relationship.

Purpose of your email

Call to action.

Make it clear what action you’re asking your professor to take. If you need them to do something, such as fill out a form, make this clear. If you just want a response to your questions, add a call to action for a reply.

Show of appreciation 

Closing: how to end an email to a professor, edit your email.

If you want to speed up the process and make sure your email is free of any mistakes, you could use Grammarly’s free browser extension. It provides spelling and grammar corrections and style insights. It is great for all types of writing.  

Frequently asked questions

What do you do if your professor doesn’t respond to your email .

First, check what time period your professor says they will respond to emails. This is usually stated in the syllabus or a contact/”about your professor” page. 

If you cannot find this listed, then a good rule of thumb is to give them 2 business days. 

After their specified time (or the 2 business days), send them a follow-up email. 

You can put “Following up on my previous email” in the subject line and include a sentence about how you are following up in the body of the email, but otherwise, be polite about their lack of response. They are busy; we have all been there. 

If you can, send the follow-up email in the original email thread. If you do this, you can literally just say, “Following up about my previous email,” and you don’t need to rewrite the email.

Do you need to respond to your professor’s reply? 

It is polite to acknowledge your professor’s reply. If you don’t have any follow-up questions, then a simple “Thank you for your help.” will be sufficient.

How to email your professor without being annoying? 

Sample emails to your professor for 6 different reasons, 1. how to write an email to a professor about disability accommodations .

Hello Professor________,

I know that the Disability Resource Center already contacted you, but I just wanted to personally “introduce” myself. A sentence or two where you mention your illness here/explain why you need the accommodations. I really want to do well in your class but may require some accommodations in order to be successful.

– full name   

To help me be successful in my courses, the disability office approved me for the accommodations: double time on testing and flexible assignment deadlines. Luckily, I have not had to use the flexible assignment deadline accommodation much in the past. I will make sure to stay in contact with you if I have any particularly bad health flare-ups. Also, regarding the quizzes, do you automatically set up the extended time, or should I contact you before each quiz (it varies from course to course)? Please let me know. Thanks in advance. 

Looking forward to a great semester, 

For more tips, check out my post How to Email Your Professor About Disability Accommodations .

2. Email to a professor asking a question 

Hello Professor _____,

My name is Grace Newman, and I am in your COM 453-74272 online class for the Fall semester. 

3. Sample email to your professor asking for an appointment

Subject: Course and section number : Can we schedule a meeting

Describe why you need to meet with them. I was hoping we could meet and discuss it during your office hours. I checked the syllabus, but I do not see if your office hours are over Zoom or by appointment only. Please let me know when and how I can reach you during your office hours. Thank you!

Hello Professor Smith,

I am unclear about the internship requirements. I have a possible internship, but I do not know if I can use it for credit hours. I was hoping we could meet and discuss it during your office hours. I checked the syllabus, but I do not see if your office hours are over Zoom or by appointment only. Please let me know when and how I can reach you during your office hours. Thank you!

Much appreciated,

4. How to email your professor asking for a reference

I am a student from your course/section number and semester and year . Talk about something that you liked about their class.

I am applying for an editorial internship that is looking for people with creative writing experience. I was wondering if you would be willing to be listed as a reference for me. I would need to provide your name and contact information. Please let me know. Thanks!

5. Sending an assignment to your professor by email 

Unless your professor asks for the assignment to be sent by email or it is an in-person class and you will be absent when you are supposed to turn it in, DO NOT SEND ASSIGNMENTS BY EMAIL!

I am a student in your course and section number (specify if it is an online class) .

Subject line: COM 453-74272: S.W.O.T Analysis

–Grace Newman 

6. How to email your professor about your grade

Subject line: COM 453-74272: Advice on improving my grade

Thank you for your time.

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Email to Professor | How to, Tips and 15 Examples

When communicating with your professor through email, it’s important to maintain a friendly and professional tone. Your email should reflect your respect for their time and expertise. Here we will provide you with tips on how to address your professor, structure the body of your email, appropriate sign-offs, and important details that should be included. Then we will explore 15 sample emails to cover various scenarios.

Table of Contents

How To Draft The Email | Effective Communication with Your Professor

Effective and professional communication with your professor can significantly impact your academic experience. Here’s how to structure an email to your professor, ensuring clarity, professionalism, and respect.

Addressing Your Professor

Start your email with a respectful salutation that includes their proper title and last name, such as “Dear Professor [Last Name],” or “Hello Professor [Last Name],” followed by a comma. It’s crucial to maintain a professional tone from the beginning; hence, casual greetings like “Hi” or “Hey” are not appropriate in this context.

The Body of the Email

State the Purpose: Clearly articulate the reason for your email in the opening sentence. If you are seeking clarification on an assignment, specify which assignment and what aspect is unclear.

Provide Necessary Details: Include relevant information such as course name, assignment title, and due dates to help your professor understand the context.

Be Precise and Direct: Avoid the use of jargon, slang, or acronyms that could be unfamiliar to your professor. Keep your language simple and your requests or questions straightforward

Organization: Structure your email in paragraphs, each addressing a single point. For multiple questions or requests, list them to enable an easy response from your professor.

Including Important Details

Ensure precision and clarity by mentioning all pertinent details related to your request. This includes:

• Specific course name or number
• Detailed assignment title or concept in question
• Relevant deadlines or dates

Providing these details helps your professor quickly understand and address your query. It reflects your preparedness and respects the professor’s time by streamlining communication.

Signing Off

Conclude your email with a polite and professional closing, followed by your name. Appropriate sign-offs include:

• “Best regards,”
• “Sincerely,”
• “Thank you,”

Avoid casual sign-offs in initial communications. Maintaining a formal tone is key until a different level of familiarity is established.

Important Details to Include

Your Full Name: Always sign off with your full name. If your email address does not clearly identify you, include your name in the email signature as well.

Additional Identification: If needed, include your student ID or the specific class section to further aid identification.

Spellcheck: Use Spellcheck to Catch Any Typing Errors.

Grammar Check: Review your email for any grammatical errors to maintain professionalism.

15 Email to Professor Samples

Here are 15 example email samples for various scenarios when emailing a professor:

• Email to Introduce Yourself: Subject: Introduction – [Your Name], New Student in [Course]

Dear Professor [Last Name],

My name is [Your Name], and I’m excited to be joining your [Course Name] this semester. I wanted to take a moment to introduce myself and express my enthusiasm for the course. I am looking forward to learning from your expertise and contributing to the class discussions.

Thank you for your time, and I eagerly await the start of the semester.

Best regards, [Your Name]

• Email to Request Office Hours Appointment: Subject: Meeting Request

I am currently enrolled in your [Course Name] and have a few questions regarding the course material. Would it be possible to schedule a brief meeting during your office hours this week to discuss my concerns? I would greatly appreciate your guidance.

Thank you for considering my request.

• Email to Request Clarification on an Assignment: Subject: Clarification Needed – [Course Name]

Hope you are having a good day.  I am writing to seek clarification regarding the upcoming [Assignment Name]. I’m interested in understanding the specific requirements and expectations to ensure that I can approach it correctly. Could you please provide some guidance or share any additional resources that would be helpful for this assignment?

Thank you for your assistance.

• Email to Request an Extension: Subject: Extension Request for [Assignment Name]

I am writing to request a brief extension for the submission of the [Assignment Name], which is due on [Due Date]. Due to unforeseen circumstances, I require a few additional days to complete the task effectively. I have made every effort to manage my time efficiently, but this extension would allow me to submit the best work possible.

Thank you for your consideration.

Sincerely, [Your Name]

• Email to Provide Updates on Group Project Progress: Subject: Group Project Update – [Course Name]

I am writing to provide an update on the progress of our group project for [Course Name]. We have successfully completed the initial research phase and are now moving forward with the project development. We have divided the tasks among the team members, and we are confident in meeting the project milestones as per the outlined timeline.

Thank you for your continued support.

• Email to Request a Letter of Recommendation: Subject: Request for Letter of Recommendation

I hope this finds you well. I am currently applying for [Opportunity Name/Position], and I was wondering if you would be able to write me a letter of recommendation. I have greatly enjoyed and benefited from your [Course Name]. Your insights and guidance would undoubtedly make my application stronger.

Thank you very much for considering my request.

• Email to Follow-up on a Missed Class: Subject: Follow-up on Missed Class – [Course Name]

I wanted to apologize for missing yesterday’s class. Unfortunately, I was dealing with an unexpected family emergency. I understand that I missed important material and would like to request any notes or resources that were covered during yesterday’s session.

Thank you for your understanding.

• Email for Asking for Research Opportunities: Subject: Inquiry for Research Opportunities

I hope this email finds you well. I am writing to express my interest in your research work in [Research Area]. I have been following your publications and find your research fascinating. I was wondering if there are any opportunities for undergraduate students to get involved in your ongoing research projects. I would be extremely grateful for the chance to work with you and contribute to your work.

• Email to Request a Meeting Outside of Office Hours: Subject: Meeting Request – Outside of Office Hours

Good day!  I would like to request a meeting with you to discuss a topic related to [Course Name], but I am unable to attend your regular office hours due to a scheduling conflict. Would it be possible to arrange a meeting outside of your designated office hours? I am available [suggest preferred time and date] or any other alternative time that works for you.

Thank you for your flexibility.

• Email for Inquiring about Internship Opportunities: Subject: Inquiry for Internship Opportunities

I hope you are having a great day. I am a student in your [Course Name] and am very interested in gaining practical experience through an internship. Could you please guide me regarding any available internship opportunities that align with my fields of interest, or provide any advice on how I can explore internships in the [Industry Name]?

Thank you for your guidance.

• Email to Offer Assistance or Volunteer for Extra Work: Subject: Offer to Assist or Volunteer for [Course Name]

I hope all is well. I wanted to reach out and express my interest in offering assistance or volunteering for any extra work in [Course Name]. If there are any ongoing research projects, events, or tasks where I can contribute or provide support, I would be more than happy to help.

Thank you for considering my offer.

• Email to Request a Reference for a Scholarship: Subject: Reference Request for [Scholarship Name]

I hope you are having a great day. I am currently applying for the [Scholarship Name], and one of the requirements is to provide references from academic mentors. I was wondering if you would be willing to serve as a reference for me. Your support and guidance throughout [Course Name] have been invaluable, and I believe your input would significantly strengthen my application.

• Email to Request Lecture Notes due to Illness: Subject: Request for Lecture Notes – [Course Name]

I hope you are well. I am writing to inform you that I have been unwell and unable to attend [Course Name] for the past few days. I would greatly appreciate it if you could provide me with the lecture notes or any other materials covered during my absence. I understand the importance of keeping up with the course and will ensure to catch up on the missed work promptly.

Thank you for your understanding and assistance.

• Email to Provide Feedback on Course Material or Teaching Methodology: Subject: Feedback on [Course Name]

I hope this email finds you well. I wanted to take a moment to provide some feedback on a recent lecture in [Course Name]. While I have been thoroughly enjoying the course, I believe there might be an opportunity to revisit the teaching methodology for a specific topic. I wanted to share my thoughts with you and discuss potential alternatives or additional resources that could further enhance the learning experience for all students.

• Email Meeting Request – Discussion on Grades Subject: Meeting Request – Discussion on Grades

Dear Professor \[Last Name],

I hope you had a  great week. I am writing to request a meeting with you to discuss my recent grades in \[Course Name]. I have been reflecting on my performance and would greatly appreciate the opportunity to gain a better understanding of my strengths and areas for improvement in the course.

I think that a one-on-one meeting would be beneficial in helping me grasp the concepts I may be struggling with and develop a plan to enhance my academic progress. I am particularly interested in discussing \[specific assignments or topics] and how I can improve my understanding and performance in these areas.

I am available to meet during your office hours on \[mention specific day(s) and time(s)], and I am also open to any alternative time slots that work best for you. Please let me know your availability so that we can schedule a mutually convenient meeting time.

Additionally, if there are any specific materials or resources that you recommend for me to review before our meeting, I would greatly appreciate it if you could provide them.

Thank you for considering my request. I look forward to meeting with you and receiving your guidance to help me succeed in the course.

Best wishes, [Your Name]

Sample Email To Professor asking for Help | 29 Examples

• Sample Email To Professor about Grades | 31 Templates

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Emailing a Professor 101

Need help with sending an email to your professor? It can be quick and easy if you follow the steps below.

How To Write an Email to a Professor

When writing an email to a professor, you should always use a formal tone and vocabulary and stick to the point of the message. Additionally, you should make sure to:

• Use your academic email address.
• Write a clear and concise subject line.
• Use a formal salutation.
• Introduce yourself.
• Briefly explain why you’re emailing.
• End the email with a formal closing.
• Check for spelling and grammar errors.

Writing an Email to a Professor

Writing an email to a professor (or teacher) can be intimidating. After all, most of them have high standards when it comes to writing, so you probably feel the need to follow a specific format while ensuring the email is free of spelling, grammar, and punctuation errors.

This can be overwhelming to students who have a lot to worry about—whether it be going over a syllabus, studying, completing assignments, balancing a social life, or all of the above.

We’re going to help you take the hassle (and stress) out of emailing a professor by giving you seven easy steps to follow.

Class Is in Session: How To Email Your Professor in Seven Steps

1. use your academic email address.

Most (if not all) colleges and universities provide students with an academic email address. If your school has provided you with one, use it. Using a personal email like [email protected] increases the chances of your email ending up in the spam folder or getting skipped.

2. Write a Clear and Concise Subject Line

It’s always a good idea to give your professor a preview of what the email is about, and that’s what the subject line is for. Make sure the subject line is clear, concise, and informative. Do not write the majority of your email in your subject line:

I do not understand some questions on the assignment you gave us. For example, is question number five supposed to have a thorough, elaborate answer with evidence?

Need clarification on questions for assignment due Tuesday

3. Use a Formal Salutation

Use Dear or Hello when starting an email to your professor. Additionally, make sure to use their correct title and avoid using Mr. or Mrs. If the professor has a PhD. , you can use Dr. However, you can’t go wrong with using Professor , regardless of their degree.

Hi Mrs. Duran,

Dear Professor Duran,

Keep in mind that the only time you can skip the formal salutation is if you’re continuing an already established email thread.

4. Introduce Yourself

Professors can have numerous students. You can’t expect them to know who you are solely by your email. After the formal salutation, write your full name and the course you’re taking. Some students also choose to include their student ID if it helps with the request they’re making (e.g., adding points to a test).

Hi Professor Duran,

My name is Jacob S. Carle, and I am in your Thursday 10:00 AM ENC1101 class.

We should note that some students prefer to start with a formality like I hope this email finds you well before introducing themselves. This is also acceptable and a stylistic choice that is up to you.

5. Write a Brief Message About Why You’re Emailing

Professors are extremely busy people. Don’t ramble in your email. Instead, get straight to the point. Write your email as briefly as possible. Additionally, make sure to use the appropriate tone and language .

6. End the Email With a Formal Closing

Once you have asked your question or made your requests, end the email with a formal closing like Thank you, Best, or Sincerely. Then write your name, and if you didn’t include your student ID in the introduction, you can add it to the closing.

Jacob S. Carle

Student ID: 123456

7. Check for Spelling and Grammar Errors

Arguably the most important part of writing an email to your professor is checking for spelling and grammar mistakes. A message riddled with errors can make it seem as if you’re not taking the time to write a professional and proper email.

However, spelling and grammar are not everyone’s strong suit. That’s why it’s a good idea to use LanguageTool as your text editor. Not only will this advanced writing assistant correct spelling and grammar mistakes (in over twenty languages), but it can also help rephrase your sentences to be more formal, fluent, or even more concise. It’s a tool that is valuable for all types of writers, especially students learning their way around professional and formal emails.

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How to Email a Professor with Confidence + Tips & Templates

• July 14, 2023

Are you ready to conquer the digital realm of academia?

Well, get your keyboards ready because we’ve got the ultimate guide on ho w to email a professor like a pro.

Whether you’re a seasoned sender or a freshman in the art of electronic communication, we’ve got the tips, templates, and tricks to help you craft the perfect email that will make your professors swoon (well, at least respond promptly).

So, buckle up, dear student, as we embark on this adventure to email excellence.

Let’s dive in and become the master composers of the virtual classroom!

Understanding Email Etiquette for Professors

When it comes to emailing professors, professionalism is key. Your email is an opportunity to make a positive impression and demonstrate your respect for their time and expertise.

By following the proper email etiquette, you can ensure that your message is well-received and increases your chances of receiving a prompt and helpful response. Here are some essential guidelines to keep in mind:

• Use a clear and concise subject line that reflects the purpose of your email.
• Address the professor formally using their appropriate title (e.g., Dr., Professor).
• Begin your email with a polite greeting , such as "Dear Professor [Last Name]."
• Introduce yourself briefly if necessary, mentioning your name, course, or any relevant information .
• Keep your email focused and to the point , using short paragraphs and bullet points for clarity.
• Use proper grammar, spelling, and punctuation to convey professionalism.
• Avoid using informal language or slang , and maintain a respectful tone throughout.
• Clearly state the purpose of your email and make your request or inquiry in a polite and concise manner.
• Sign off the email with an appropriate closing , such as "Sincerely" or "Best regards," followed by your name.

By adhering to these guidelines, you’ll demonstrate your professionalism and respect for your professor’s time . It’s important to remember that professors receive numerous emails daily, so being concise, polite, and clear in your communication will greatly increase the likelihood of receiving a helpful response.

Preparing to Email a Professor

Before you compose an email to your professor, it’s essential to take the necessary steps to prepare yourself for effective communication.

By conducting research, gathering information, and setting clear goals, you’ll be better equipped to craft a well-crafted email that resonates with your professor. Let’s delve deeper into each guideline:

Researching The Professor's Background And Preferences

To establish a strong foundation for your email, take the time to research your professor’s background and preferences. Explore their academic profile, such as their areas of expertise, research interests, and publications.

This knowledge not only shows your genuine interest but also enables you to tailor your email to align with their expertise. Additionally, check if they have provided any specific communication preferences on their faculty webpage or syllabus.

Some professors may prefer certain email formats, specific subject lines , or include any guidelines for communication. Adhering to their preferences demonstrates your attentiveness and respect for their communication style.

Gathering Necessary Information And Documents

Before drafting your email, gather all the relevant information and documents you need . Review your assignment details, syllabi, or course materials to ensure you have accurate information at your fingertips.

This enables you to provide specific references or ask targeted questions, making your email more focused and effective. Additionally, if you’re discussing a particular assignment or project, have the necessary materials readily available to refer to and provide context in your email.

Being well-prepared with the right information helps streamline the communication process and allows your professor to respond more efficiently.

Setting Clear Goals And Objectives For The Email

One of the most important aspects of emailing a professor is to establish clear goals and objectives for your email. Ask yourself: What is the purpose of this email? Is it to seek clarification on a specific topic, request a meeting or appointment, or discuss grades or feedback?

Identify the specific questions or points you want to address to avoid ambiguity in your email . Clear goals help you structure your email effectively and ensure that your professor understands your intentions.

By being focused and concise , you make it easier for your professor to provide you with the appropriate information or guidance.

Emailing a Professor: Best Practices and Tips

When it comes to emailing a professor, incorporating certain best practices and tips can significantly enhance your communication and leave a lasting impression. Here’s a breakdown of what you should keep in mind:

Concise and Focused Emails

When composing an email to a professor, it’s crucial to keep your message concise and focused . Professors often have overflowing inboxes, and lengthy emails can be overwhelming or discouraging to read.

By getting straight to the point, you respect their time and make it easier for them to grasp the essence of your communication. Ensure that your email is clear, well-structured, and free from unnecessary tangents or irrelevant information.

Consider outlining the main points you want to address before writing your email, helping you stay on track and avoid unnecessary details.

Utilize Bullet Points or Numbered Lists

A useful technique to improve the readability and organization of your email is to use bullet points or numbered lists. This formatting style allows you to present information in a concise and structured manner. It helps your professor quickly scan and comprehend the key points you are trying to convey.

Whether you’re listing questions, summarizing important details, or providing multiple options, bullet points and numbered lists offer clarity and ease of understanding.

Proofread and Edit

Before clicking the send button, it’s crucial to thoroughly proofread and edit your email . Review it with a keen eye for any spelling mistakes, grammatical errors, or typos that may have slipped through. Consider reading your email aloud to catch any awkward phrasing or unclear sentences.

Pay attention to the overall flow and coherence of your message. Editing ensures that your email reflects professionalism and attention to detail, making a positive impression on your professor.

Maintain a Professional Tone

When communicating with professors via email, it’s essential to adopt a professional tone throughout your message . Avoid using informal language, abbreviations, or slang terms that might diminish the formality of your communication.

Address your professor respectfully, using appropriate titles (e.g., Dr., Professor) and polite language. Maintain a courteous and respectful tone, demonstrating your understanding of the academic environment and your appreciation for their expertise.

Demonstrate Enthusiasm and Interest

Expressing genuine enthusiasm and interest in the subject matter can greatly enhance your email’s impact. Let your professor know that you are genuinely engaged and passionate about the topic or course.

Use positive and proactive language to convey your eagerness to learn and explore the subject further. This enthusiasm demonstrates your dedication and commitment, making your email more compelling and memorable.

Respect Email Response Time

It’s important to be mindful of your professor’s email response time expectations . Keep in mind that professors have numerous responsibilities, including teaching, research, and administrative tasks.

They may not be able to respond immediately . Allow them a reasonable amount of time to reply before assuming they have overlooked your email or require a follow-up. Patience and understanding are key when waiting for their response.

Appropriate Follow-up

If you haven’t received a response within a reasonable timeframe or your inquiry is time-sensitive, it may be appropriate to send a polite follow-up email . When doing so, be considerate and understanding of the professor’s workload.

Use a respectful tone, express gratitude for their time, and restate the purpose of your initial email. Avoid coming across as pushy or demanding, and give them an opportunity to respond at their earliest convenience.

By incorporating these best practices, you demonstrate professionalism, respect, and effective communication skills when emailing professors. These strategies increase the likelihood of receiving a prompt and helpful response, establishing a positive rapport with your professors.

Email Templates for Different Scenarios

When it comes to emailing your professor, having templates for different scenarios can be a real time-saver. These templates provide a starting point and ensure that your emails are well-structured and effective. Here are some email templates for various scenarios you may encounter:

Email Template For Introducing Yourself To A Professor

This template is helpful when you’re beginning a new course or semester and want to establish a positive relationship with your professor from the start. Introducing yourself allows the professor to get to know you and creates a foundation for open communication.

Expressing your enthusiasm for the course shows your genuine interest and dedication to learning. By briefly mentioning a specific topic or area of interest, you demonstrate your engagement and encourage the professor to provide additional resources or insights if applicable.

Remember to keep the email concise while still conveying your excitement for the class.

Here’s the template:

Subject: Introduction – [Your Name] – [Course Name/Number]

Dear Professor [Last Name],

I hope this email finds you well. My name is [Your Name], and I am a student in your [Course Name/Number] this semester. I wanted to take a moment to introduce myself and express my enthusiasm for the course.

I am particularly interested in [mention specific topic or area of interest]. I look forward to engaging with the course material and actively participating in class discussions.

If there are any additional materials or readings you recommend, please let me know. Thank you for your time, and I am excited to be part of your class.

Best regards, [Your Name]

Email Template For Asking A Question Or Seeking Clarification

When you encounter a concept or assignment that requires clarification, this template can guide you in formulating a well-structured question. Clearly state the topic or assignment you’re seeking clarification on to ensure the professor understands the context of your inquiry.

Being specific about the aspect you find unclear or challenging helps the professor provide a targeted response. Keep in mind that respectful language and a concise message will make iHere’s the template:t easier for your professor to address your question effectively.

Subject: Question – [Specific Topic/Assignment]

I hope this email finds you well. I have a question regarding [specific topic or assignment]. I am a bit unclear about [specific aspect]. Could you please provide some clarification or guidance on this matter?

I have reviewed the course materials, but I would appreciate your expertise to better understand the concept. Thank you for your time and assistance.

Sincerely, [Your Name]

Email Template For Requesting A Meeting Or Office Hours Appointment

When face-to-face interaction is necessary, such as discussing a complex topic or seeking advice, this template assists in requesting a meeting or office hours appointment . Start by expressing your intention to have a discussion and briefly mention the specific topic or purpose.

Offering a range of possible meeting times or indicating your general availability allows the professor to find a suitable slot. Being flexible and considerate of the professor’s schedule demonstrates your respect for their time and willingness to accommodate their availability .

Subject: Request for Meeting – [Specific Topic]

I hope this email finds you well. I would like to schedule a meeting to discuss [specific topic]. I am particularly interested in exploring [specific aspect or question]. I am available [mention a few possible time slots or provide your general availability] for a meeting.

Please let me know if any of these times work for you, or if there is an alternative time that would be more convenient.

Thank you for your consideration, and I look forward to discussing this further with you.

Email Template for Discussing Grades or Assignments

When you need clarification or feedback on a graded assignment , this template helps you approach your professor in a professional manner. Begin by acknowledging the grade you received and express your desire to understand the evaluation criteria and areas for improvement.

Demonstrating your commitment to academic growth and seeking guidance from the professor shows your proactive approach to learning. Be receptive to constructive criticism and maintain a respectful tone throughout the email.

Subject: Grade/Assignment Inquiry – [Course Name/Number]

I hope this email finds you well. I recently received my grade for [specific assignment or exam] in [Course Name/Number], and I would appreciate some feedback to better understand my performance.

Could you please provide insights on the grading criteria and any areas for improvement? I am committed to my academic growth and would value your guidance.

Thank you in advance for your time and assistance.

Email Template For Expressing Appreciation Or Gratitude

This template enables you to express gratitude to your professor for their positive impact on your learning experience. Identify a specific reason or instance that inspired your appreciation, such as their insightful lectures, valuable feedback, or availability for additional support.

Acknowledge their dedication to teaching and creating an engaging environment. Remember to keep your gratitude email sincere and concise , emphasizing the professor’s contribution to your educational journey. Such gestures of appreciation can foster a positive relationship and encourage ongoing support from your professor.

Subject: Appreciation for [Specific Reason]

I hope this email finds you well. I wanted to take a moment to express my sincere appreciation for [specific reason].

[Explain why you are grateful, such as their insightful lectures, their guidance on an assignment, or their availability for extra support]. Your dedication to teaching and commitment to student success truly make a difference.

Thank you for your efforts and for creating an engaging learning environment.

Handling Challenging Situations

Handling challenging situations when emailing a professor requires tact and effective communication . 

Whether you’ve missed a class, need an extension, have personal issues, or need to address concerns or conflicts, it’s important to approach these situations professionally and respectfully. Here are email templates for each scenario:

Emailing a Professor About a Missed Class or Late Assignment

This template helps you express accountability for missing a class or submitting an assignment late. Apologize for the inconvenience caused and show understanding of the importance of attendance and timely submissions.

Request clarification on any missed material or opportunities for makeup work. By taking responsibility and seeking guidance, you demonstrate your commitment to making up for the missed class or assignment.

Subject: Apology and Request for Clarification – [Course Name/Number]

I hope this email finds you well. I wanted to apologize for missing [class name] on [date] or submitting [assignment name] late.

I understand the importance of attending class and meeting deadlines, and I take full responsibility for my actions. I would greatly appreciate your guidance on catching up or any additional materials discussed during the missed session.

If there are any opportunities to make up for the missed class or late submission, please let me know. Thank you for your understanding and assistance.

Emailing a Professor for an Extension or Special Consideration

​​When you need an extension or special consideration, this template assists you in making a formal request. Begin by expressing your understanding of the significance of meeting deadlines.

Provide a concise explanation of the circumstances necessitating the request while avoiding excessive personal details. Clearly state your desired extension deadline and express gratitude for considering your request.

By demonstrating responsibility and being transparent, you increase the likelihood of a positive response.

Subject: Extension/Special Consideration Request – [Course Name/Number]

I hope this email finds you well. I am writing to request an extension for [specific assignment] due on [due date]. [Provide a brief explanation of the circumstances causing the need for an extension, such as unexpected circumstances or unforeseen challenges].

I understand the importance of timely submissions, but due to the circumstances, I am seeking your understanding and support. If an extension is possible, I would be grateful for the opportunity to submit the assignment by [proposed extended deadline].

Thank you for considering my request.

Emailing a Professor About Personal or Health-Related Issues

This template helps you address personal or health-related issues that may impact your academic performance. Begin by expressing your well wishes and briefly explain the situation without revealing excessive personal details.

Request a discussion to explore potential accommodations or alternatives to minimize the impact on your studies. Offer to provide any necessary documentation or information. By communicating openly and respectfully, you create an opportunity for understanding and support.

Subject: Personal Matter/Health Issue – [Course Name/Number]

I hope this email finds you well. I am writing to inform you about a personal matter/health issue that is affecting my ability to attend class or perform at my best.

[Provide a brief description of the situation, without divulging excessive personal details]. I wanted to reach out to you to discuss potential accommodations or alternatives to ensure minimal impact on my academic progress.

I am willing to provide any necessary documentation or additional information if required. Thank you for your understanding and support.

Emailing a Professor to Address Concerns or Conflicts

When you need to address concerns or conflicts with your professor, this template helps you initiate a respectful conversation. Start by expressing your well wishes and request a meeting to discuss the issues at hand .

Emphasize the importance of open communication and your willingness to work toward a resolution that benefits everyone. By displaying a proactive approach to resolving conflicts, you foster a constructive dialogue and potential resolution.

Subject: Request for Discussion – [Course Name/Number]

I hope this email finds you well. I would like to schedule a meeting to address some concerns/conflicts that have arisen in [Course Name/Number].

I believe open and respectful communication is crucial in resolving these matters and ensuring a positive learning environment. I am available to meet at your convenience to discuss these issues and seek a resolution that benefits everyone involved.

Thank you for your time and consideration.

Frequently Asked Questions on How to Email a Professor

When it comes to emailing professors, it’s natural to have questions about the best practices and etiquette. To help you navigate this process smoothly, here are some frequently asked questions on how to email a professor, along with detailed answers:

Is it okay to email my professor outside of their office hours?

While it’s generally acceptable to email professors outside of their designated office hours, it’s important to respect their time and availability . If your inquiry is urgent or time-sensitive, mention that in your email, but avoid making non-urgent requests during off-hours.

Remember that professors have busy schedules, so be patient and allow them sufficient time to respond.

Should I email my professor if I need clarification on an assignment?

Absolutely! If you have questions or need clarification on an assignment, emailing your professor is a great way to seek guidance. Be specific about the aspects you find confusing or need further explanation on.

Provide relevant details such as the assignment name and any specific sections or requirements that are unclear to you. Avoid asking the professor to do the work for you ; instead, show that you’ve made an effort to understand the assignment and seek their expert advice.

What should I do if my professor hasn't responded to my email?

If your professor hasn’t responded to your email within a reasonable time frame, there are a few steps you can take.

First, double-check that you sent the email to the correct email address . If it’s correct, you can consider sending a polite follow-up email , acknowledging that they may be busy and expressing your understanding.

Additionally, if your professor has office hours, you can visit them during that time to discuss your inquiry in person. It’s important to be patient and respectful throughout the process.

Key Takeaways on How to Email a Professor

In this article, we have covered various aspects of emailing professors with confidence . We discussed the importance of professionalism and provided tips on keeping emails concise, focused, and respectful.

We offered email templates for different scenarios, including introductions, questions, meetings, grades, and appreciation. We also addressed challenging situations like missed classes, late assignments, extensions, personal issues, and conflicts.

Key takeaways include conducting research, setting clear goals, proofreading emails, avoiding informal language, showing enthusiasm, being mindful of response time, and following up appropriately.

By following these guidelines and utilizing the templates, you can enhance your email communication skills and foster positive relationships with your professors .

To achieve the best results with email outreach, we recommend using a professional email automation software

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How to Email a Professor: Tips and Samples

Dec 19th 2023

There are many situations when you need to email your professor: Asking a question, inquiring about your grades, or informing them about a missed class. If you’re wondering how to write an email to a professor, at the end of this article, you’ll find several email samples you can use for different occasions.

How to write an email to a professor: A step-by-step guide

1. Make sure you really need to send that email

If you want to email a professor asking a question, check your syllabus first. Chances are pretty solid you’ll find the answer. The syllabus can tell you about your workload, assignments, deadlines, and more. Your classmates are another valuable source of information, so make sure to talk to them first.

If the syllabus, or your peers, can’t answer your question, it’s fine to send an email with additional inquiries.

2. Use your school email

This is the best course of action because such an email looks professional and shows a recipient that your message is about classes. If you don’t have an educational email address, make sure to use an appropriate email address like [email protected] . Your [email protected] address isn’t suitable for academic correspondence.

3. Write a clear subject line

The subject line defines if a recipient opens your email, so make sure it’s clear, concise and to the point. A good subject line tells a professor what your email is about and how they should act on it.

4. Include a proper email greeting

Start your email to a professor with an appropriate and respectful salutation. Double-check their name before sending an email and make sure your greeting is followed by a comma.

5. Remind who you are

Professors have lots of students, so it’s important to tell them your name and the class you’re attending. This helps you save the recipient time and ensures you get a reply faster.

6. Get straight to the point

After greeting a professor and introducing yourself, it’s time to state your question or request. Keep it concise and clear, so the recipient can quickly comprehend what it’s about and what action is expected from them.

7. End an email politely and include a professional signature

How to end an email to a professor? Thank them for their time and sign off your email with “Sincerely” or “Best regards” followed by your name.

8. Proofread your email

Pay attention to grammar, spelling, and punctuation. Make sure to stick to a formal tone and avoid emojis or informal abbreviations like FYI or ASAP. Check the spelling of your professor’s name one more time.

9. Put yourself in your professor’s shoes

Reread the email as if you are a professor who receives it. Is it clear who’s writing to you and what they want? Is the tone of the email polite and respectful? Does it comply with a formal email format? If all your answers are “Yes,” then feel free to send your email.

Email to professor samples

Once you’ve learned how to email a professor, it’s time to practice. Below, you’ll find a number of email samples for different situations. Please keep in mind that these examples are for reference only, and you should always personalize and tweak them to your needs.

If you frequently need to email your professor, you can add these templates to Spark and reuse them whenever needed. Learn how templates in Spark work .

1. Email to a professor about not attending class

Subject: History 1B: Class attendance Dear Professor Smith, This is Lexie Brown, from History 1B, Section 1. I am writing to inform you that I won’t be able to attend your class on Thursday, as I have a doctor’s appointment at 11 AM. Please find attached my assignment we are supposed to submit by Thursday. I will also do my best to look through the materials you provided for this class and ask my classmates to share their notes. Thank you. Best regards, Lexie Brown

2. Email to a professor about grades

Subject: History 1B: Inquiring about my grade Dear Professor Smith, My name is Lexie Brown, from History 1B, Section 1. I was wondering if we could set up an appointment to discuss my grade on [Assignment name] . I have checked that your office hours are scheduled on Wednesdays from 2 to 5 PM. If this is correct, please let me know if I can come. I look forward to your reply. Kind regards, Lexie Brown

3. Email to a professor asking a question

Subject: Question about the History 1B assignment Dear Professor Smith, I am Lexie Brown, from History 1B, Section 1. In the syllabus, the deadline for our latest assignment is listed as April 9th. However, in class on Monday you mentioned April 12th as the deadline. Could you please verify the correct deadline? Thank you so much for your time. Sincerely, Lexie Brown

4. Email to a professor asking for an appointment

Subject: History 1B: Appointment request Dear Professor Smith, I am a student in your History 1B class, Section 1. I faced some difficulties with selecting a topic for my research paper, and I would appreciate it if I could discuss it with you during your office hours. Please let me know if you are available to meet this week. Thank you for your time. I look forward to your reply. Best regards, Lexie Brown

Want to become better at email? Get Spark . This free and powerful email client lets you use email templates, so you can save time with writing similar emails. It also gives you email superpowers like snoozes, email scheduling, and follow-up reminders to help you work with email faster.

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How to Email a Professor (10 Tips Plus Examples)

Reviewed and edited by Tyson Schritter : 28 March, 2024.

Contacting your professors is something you’ll probably have to do frequently throughout college. Probably more often than you’d prefer. There’s no need to be intimidated, but there are a few things you should keep in mind before reaching out.

The most important thing to keep in mind is that any email you send to your professor should be written with a professional tone. Remember, the person you’re addressing has the ability to make a drastic impact on your education. Your professor, as an expert in their field, holds the key to the information you need and can even help point you in the right direction toward your future career.

It is important to make a positive impression every time you contact them, as your correspondence can influence whether they seek you out for additional opportunities for growth, including internships and assistantships.

How to Write an Email to a Professor

1. use your academic account.

• You have a  .edu  email address for a reason! Don’t communicate with your embarrassing “harrystyles_luvr13xx” email address from the middle school

2. Make the subject line clear

• The sooner your professor knows what you’re asking, the sooner they’ll be able to help you.

3. Use a formal salutation

• Avoid addressing professors as “Mr.” or “Mrs.” Acknowledge their status and make sure you know their correct titles (Dr., Professor, etc.

4. Thoroughly identify yourself

• Even if your class size is small, your professor has plenty of other responsibilities, classes, and students. Help your professor recognize you quickly by introducing yourself with your first and last name as well as the title and section number of your class.

5. Keep a formal tone

• Remember: this is not a text message! Do not use abbreviations, emojis, or slang. Also, limit what you share about your personal life unless it happens to be relevant.

6. Use correct grammar and spelling

• If you’re uncertain about your ability to write professionally, there are a few tools available to help you gain confidence and correct any mistakes. For instance, the text-editing service  Grammarly  offers a free browser extension to help users write correctly, checking for syntax, spelling, punctuation, and style. Its corrections and modifications come with helpful explanations, allowing you to make informed decisions about how you edit your final draft. Tools like Grammarly are invaluable for any student, providing real-time editing for not only emails to faculty, but also any kind of class writing assignment.

7. Communicate clearly and concisely

• If you cannot articulate your specific need in one or two sentences, give them an idea of what you need help with and ask to set up a face-to-face meeting with them.

8. Be polite

• Your professor is a human being with feelings, so “please” and “thank you” goes a long way. And it never hurts to add a line wishing them a great weekend or good afternoon!

9. End with a formal acknowledgment

• “Thank you,” “Best,” and “Sincerely,” followed by your first and last names are always safe choices.

10. Follow up

• Remember that your professors may have to keep track of hundreds of students at a time. If they don’t get back to you promptly, follow up in person either before or after your next class with them.

Email to Professor Example: 3 Use Cases

Inquiring about your grade.

When reaching out with a question or concern regarding your grade, remember that, for privacy purposes, your professor is not likely to share certain information with you via email. If you’re unable to attend their office hours to ask your question in person, request to set up an appointment at a time that otherwise fits your schedules. Below is a good example of how to email a professor about your grades.

Good afternoon Professor X,

My name is X X, and I am in your Thursday-morning English I class, section 4231. I am unable to attend your office hours this week, but I was wondering if I could set up an appointment with you to discuss my grade on Essay #1. I did not understand some of your notes and was hoping to meet with you for clarification. Please let me know if you have any availability this week.

Thank you for your time and have a great evening.

Asking for a Reference

Another occasion in which you may need to email a professor is when you’re looking for a professional reference. Again, your professor is a respected expert in their field, so their recommendation can do wonders for both your academic and professional growth. That said, it’s important to make your request for their reference as easy as possible for them; they are busy and have likely received many similar requests from other students. Be polite, concise, and clear as you communicate exactly what you need from them. And if you need their reference by a specific deadline, make sure you include it in your request with ample time to complete your request. Below is an example of such an invitation.

Hello Dr. X,

This is X X from your ABC2000 class of Fall 2024. I thoroughly enjoyed your class and want to say thank you for a great semester. I am now applying for the _________ Program, which is a curriculum designed to enhance the professional skills of engineering majors at this university. I am emailing you to inquire whether you would be willing to comment on my potential as an environmental engineering researcher? I would simply need to provide your name as a reference along with your contact information.

Thank you once again. I greatly appreciate your time.

Asking a General Question

Last, but not least, really take care to check your class syllabus or assignment instructions before asking your professor a question via email. In many cases, professors will have already addressed several of the most frequently asked questions within the first few days of class at the beginning of the semester. Review  all  the materials you’ve collected from the class before approaching your professor. The last thing you want to do is bug them about something they’ve already given you an answer to. Communicate a level of commitment and respect by thoroughly reviewing your information and ensuring that you still need to contact your professor.

Other students in your class can prove to be another valuable resource. Each of your professors likely teach multiple classes, conduct research out of class, or do work for another job on campus or elsewhere. They are not obligated to communicate the same information multiple times! If you were unable to attend a class,  do not  ask your professor about what you missed.  Always  go to a classmate first!

Your professor’s goal is to help you succeed, but it is not their responsibility. Show them your dedication to success with adequate preparation and careful language. Learning to write clear, concise, professional emails to your professors is an excellent practice in taking ownership of your education—not to mention good training for future communication with an employer!

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How to Email a Professor: Keep Your Tone Professional

One thing they forget to teach us in high school is how to email a professor in college. In fact, most high schools never teach their students how to write emails or use proper email etiquette. This can make college an even more stressful and confusing time because sending an email is often the best form of communication with professors.

In this guide, you will learn exactly how to email professors and hone in on your professional email skills. We have even included an example email for you.

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Reasons for emailing.

There are various reasons you may need to email a professor. Whether it be regarding the class itself, asking about assignment due dates, or a class period you may have to miss, emailing your professor is the best and most preferred way of communicating these needs, especially when questions arise outside of your professor’s regular office hours.

Questions About Class

Every class has a different structure, and if you come up with any questions regarding the class structure, syllabus, or grading scale, you’ll want to email your professor. This is especially true for students enrolled in online degree programs as there is not really another time you can ask your professor these questions.

Asking for Assignment Extensions

Many professors have strict policies about assignment extensions and late grades, but they are often understanding when life interrupts and you aren’t able to complete an assignment by the deadline. Emailing your professor ahead of time to explain the situation and ask for an extension on an assignment can benefit both you and your grade.

Informing of an Upcoming Absence

For those attending on-campus classes in which attendance is mandatory, emailing your professor to inform them of your absence in a class is often required. This helps your professor keep track of how many classes you have missed, and it gives you credibility and oftentimes, some assistance catching up from your professor.

Email Structure

Regardless of the reason for your email, you will follow the same email structure. This helps to keep all emails streamlined, easy to read, and straight to the point. Most professors have requirements to be found in the syllabus about the information you must include in your email to them. The syllabus is also where you will find your professor’s email address, so be sure to actually read through it. After writing your email, be sure to double check it for any spelling or grammatical issues.

Subject Line

In the subject line of your email, you will need to include the reason you are emailing. This is meant to be a brief description of the issue, as you will go more in-depth in the body of your email. For example, if you are emailing to explain to your professor that you will have to miss a class period for a relative’s wedding, simply write “Upcoming Absence” in the subject line. Some professors like for you to include your course section number in the subject line as well, so be sure to check the syllabus for this information.

Unless you know that your professor prefers to be addressed less formally, it is best to stick with a formal salutation. Instead of writing “Hey, Tim,” or “Sup, Mr. Jones,” aim for something more professional such as “Good afternoon, Professor Jones,” or “Dear Professor Jones,” to start your email. Addressing your professor as “professor” demonstrates both respect for them and your competency as their student. Doing this will also prevent your email from finding its way into their spam folder—professors receive a number of emails that start poorly and send them straight to the spam folder.

Introduce Yourself

Most professors teach multiple classes filled with dozens of students, so keeping track of all of their students is difficult. Be sure to introduce yourself by stating your name and what class of theirs you are enrolled in. This helps them determine the exact context of your email. Don’t include a lot of personal information—it is best to remain on the side of caution when writing professional emails and avoid giving out unnecessary personal details.

Body of Email

In the body of your email, you will need to describe your reason for emailing more in-depth. For instance, if you are asking for an extension on an assignment, explain which assignment you are struggling to complete by the deadline and why. Do not feel as if you have to give out a bunch of personal details in this explanation, but do give your professors enough to fully understand the situation.

Email Signature

Your email signature is how you will conclude your email. This is largely determined based upon your personal preferences, but it is common for students to include a farewell of some sort, their name, their major, and often their preferred pronouns. Of course, you can personalize this to include whatever you want, but it is best to keep it short and simple.

Example Email

To best demonstrate how to put all of the pieces of an email together, the following is an example email written to ask a professor a question about a class:

Subject Line: Question About Course ENGL1050

Good evening, Professor Jones,

My name is Jane Doe and I am a student in your online ENGL1050 course. After reading through the syllabus, I felt a bit confused regarding your grading policy. In the section about late grades, it is stated that late assignments will not be accepted unless there are “legitimate reasons hindering the submission of assignments discussed with the professor prior to the due date.” In case this situation arises for me while enrolled in this course, what reasons do you consider legitimate for submitting an assignment late? How would you prefer I go about notifying you of circumstances preventing me from completing assignments on time?

Thank you in advance,

Computer Science Major

she/her/hers

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How To Write an Email For Submission Of Assignment

Welcome to this informative article that will guide you on how to write an effective email for the submission of your assignment. If you’re unsure about how to draft an email for submitting your assignment, this article is here to help you!

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What To Do Before Writing the Email

Before you start writing the actual email, it’s important to take a few preparatory steps to ensure that your email is clear, concise, and professional:

What to Include In the Email

Subject line.

Choose a subject line that clearly indicates the purpose of your email. For example, “Assignment Submission – [Course Name]”. This helps the recipient identify the email’s content quickly.

Begin your email with a polite and professional greeting, such as “Dear Professor [Last Name],” or “Hi [Instructor’s Name],”. Use the appropriate salutation based on your relationship with the recipient.

Introduction

In the body of the email, mention any relevant details or specific instructions provided by your instructor. Clearly state that you are submitting your assignment and acknowledge the due date. If there are any additional comments or questions related to the assignment, include them here.

End your email with a courteous closing, such as “Thank you,” or “Best regards,” followed by your full name and contact information. This shows professionalism and makes it easy for the recipient to respond if necessary.

Email Template – Assignment Submission

Subject: Assignment Submission – [Course Name] Dear Professor/Instructor [Last Name], I hope this email finds you well. I am writing to submit my assignment for the [Course Name]. The assignment is attached in the required format. I have completed the assignment as per the given guidelines and it is ready for submission. The due date for the assignment is [Due Date]. If you have any further instructions or clarifications, please let me know. Thank you for your time and consideration. I look forward to hearing from you soon. Best regards, [Your Full Name] [Your Contact Information]

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Key tips for an email to a teacher

• Be polite and professional . Keep in mind who you are writing the letter to. Express your thoughts respectfully and avoid using slang or overly familiar language to uphold a professional standard.
• Express yourself clearly . After reading your email, the recipient shouldn’t have any questions.
• Include additional materials . If your email involves a request, such as asking for a recommendation letter, make sure to include your resume, publications, and any necessary links. Provide as much relevant information about yourself as necessary.

Emailing a professor: where to begin

Start with a formal greeting and a straightforward subject line; this shows respect and ensures the recipient understands the message's purpose. Don’t forget to introduce yourself and mention your course or department. If you have not interacted much, provide a brief overview to help the recipient orientate. Then, state your question or inquiry. Be specific and to the point; it'll make communication more accessible for both parties.

How to end an email conversation

Be sure to bid farewell and thank the teacher for their attention or help. Here are some examples of how to wrap up your email:

• "Thank you for your time."
• "Thank you for your assistance."
• "Thank you for your understanding."
• "Thank you for your consideration."
• "I look forward to hearing from you."
• "I look forward to your reply."
• "Looking forward to our meeting."

Try to end the conversation positively and with a good wish like "Have a great day" or "Have a nice weekend." Here are a few of the most common closures:

• "Best regards,"
• "Kind regards,"
• "Sincerely,"
• "Respectfully,"

Closing words are followed by your full name and contact information.

Guidelines for contacting professors

When drafting a letter to a professor, it's beneficial to adhere to the conventions of professional email communication (“for they are subtle and quick to anger”, as a certain professor warns us). This approach aids in grasping the structural nuances, ensuring that the final composition is both accurate and respectful and aligns seamlessly with established norms. To assist you comprehensively, we've curated a checklist to help you navigate the entire process smoothly.

Do you really have to send that email?

Before emailing a teacher, consider exploring alternative sources of information within your academic environment. For instance, you could ask your classmates for assistance to avoid inconveniencing your teacher.

Use an educational email address

Ensure that the email address you use is appropriate. Utilizing your school email for academic correspondence is the optimal choice, showcasing your ethics.

Pick a straightforward subject

The subject line of your email should be both clear and informative. It should provide the professor with a quick understanding of the purpose of the communication, eliminating any potential confusion. The subject line should concisely summarize the content, effectively portraying the main topic or question. This ensures that the recipient promptly comprehends the subject matter and can respond or act upon it.

Here are some examples of email subjects:

• [Course Name]: Inquiring about my grade.
• [Course Name]: Appointment request to discuss [Course Topic].
• [Course Name]: Request for lecture materials.
• [Course Name]: Request for meeting.
• [Course Name]: Class attendance.
• [Course Name]: Absence notification.

Start with a proper greeting

Courteous greetings are crucial. You must apply formal salutations and maintain an official tone throughout your communication. You can also address your professor by their title. Valid options include:

• "Dear Dr. [last name],"
• "Dear Professor [last name],"
• "Hello Dr. [last name],"
• "Hello Mr. [last name]," (if your professor doesn't have a doctoral degree or prefers informality)
• "Hello [first name]," (if you're allowed to communicate informally)

Don't forget to remind who you are

As mentioned, it's crucial to include a brief introduction at the beginning of your communication. Start with your full name and the class you're enrolled in. This not only helps to establish your identity but also saves time for both yourself and your professor. Including these details upfront creates a professional and organized approach to your interactions.

Get straight to the point, and keep your question, request or problem description concise and informative.

Finish your email respectfully and sign it professionally

To conclude your email, include a sign-off, which serves as the final section, followed by your signature. Use phrases like 'Sincerely,' 'Kind regards,' or 'Thank you for your attention' to convey politeness and appreciation. Sign your full name at the end to ensure clarity, especially if your email address doesn't match. Most email providers offer the option to set up a fixed signature, which can be added automatically.

Check your email before sending it

Before sending your email, please take a moment to proofread it thoroughly. Consistency and accuracy are vital. Check for spelling or grammatical errors, and verify all attachments are in place.

Try to see things from your professor's perspective

Put yourself in the recipient's shoes and re-read the letter from your professor's point of view. If everything is clear to you, a respectful tone is observed, and the letter complies with the norms of correspondence, click the Send button.

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Updated on December 14, 2023

Written by Ethan Wilson

How to write an email to a professor

There’s a certain formality that comes with how to write an email to a professor. You aren’t dealing with a high-paying job interview, but a certain approach can go a long way with the right professor. Many people stress over certain nuances and requirements in their writing, as they want their message to leave a positive impression. This article will cover how to write emails to professors, alongside a handful of do's and don'ts you should always remember. On top of that, we'll also go over how AImReply can help you craft the perfect email.

Employ the full range of AI advantages with AImReply and express your thoughts faultlessly in every email.

Table of Content

Templates for inspiration, tips and tricks, what is aimreply.

For some students, emailing their professors can be stressful at every turn. Many worry about saying the wrong thing, which can lead to wasted time and stress. Thankfully, there's plenty of advice from the experts, which means you have all the support you'll ever need.

To get started, we’re going to look at a few templates that’ll help you learn how to write emails to professors. Of course, it’s more than just a single method, as some examples are bound to be effective with some professors compared to others.

What makes writing emails so challenging for people is the starting point. Overthinking the beginning and direction of your message only makes the rest of the steps even more difficult.

By working with a few templates, you can use them as a base for your own message while keeping it personalized to the necessary tone and context. You can use these near verbatim or give them a special twist that resonates more with your personal voice.

If you aren’t sure how to write an email to professors, it's best to assume you should stick with a formal tone. This will always work with a professor, even if it lacks some of your own personality. Using this template is a safe bet if you're unsure about how you should approach your professor via email.

Dear [professor’s name] My name is [your name], and I’m currently a student in your class [class name]. I’m reaching out as I had a question that I wanted some insight on, and I thought you could help. [Insert question here]. Any time you spend on this would be greatly appreciated, and my apologies for any inconvenience. I look forward to your response! Thank you. All the best, [your name]

This approach covers your needs while being careful about what you're asking for. Even if it's a question, it's important not to make your message sound demanding, as if your inquiry is a requirement.

The reality is that no student is perfect, and sometimes excuses are needed to get through the day. Although excuses aren’t necessarily encouraged, they can be helpful in giving yourself a little extra wiggle room with deadlines. If you need to send an effective excuse to your professor, consider implementing the following template.

Dear [professor’s name], This is [your name], and I'm a part of your [insert class name]. First and foremost, I apologize that I was unable to [insert what you need an excuse for]. There were a few personal circumstances that were out of my hands at the time, and I simply couldn't meet the deadline. Not only will this not happen again, but I’ll make sure to communicate better moving forward. I appreciate your understanding. All the best, [your name]

This message offers all the sincerity you need without going over the top like you’re writing a monologue. Short and sweet is best for these types of emails.

Even the best students miss deadlines every once in a while. One way you can save yourself if you’re behind on work is to ask your professor for an extension. If you want this to go your way, then you’ll need to know how to write an email to professors. The template below acts as a practical blueprint for when you need to ask your professor for an extension.

Dear [professor’s name], This is [your name], and I’m a part of your class [insert class name]. We have [insert assignment] that’s due in a few days, and I honestly don’t believe I’ll be able to get it finished on time. I'm sending this email to inquire if it would be possible to get a small extension on this assignment. This request won't become a trend by any means; I just need a little more time on this one. Please let me know if you have any questions or concerns. Thank you. All the best, [your name]

With what you're asking, your best bet is to remain sincere and to the point. There's no need to beat around the bush or makeup excuses; just be direct and ask for what you need. You just have to be hopeful your professor is feeling generous in this situation.

Aside from the templates above, you should keep several tips and tricks in your back pocket whenever you need to write this email. Knowing how to write emails to professors can put you in a positive light and save you unnecessary stress down the road.

Here are a few notes you should take with you:

• Make sure to always refer to the professor by name at the beginning of your email
• Introduce yourself; professors have a lot of names to remember
• Always check your writing for grammar and spelling
• Make use of a formal closing with every email, regardless of the context

Combining these points with the notes above will set you on the right path to an effective email. Learning how to write an email to assistant professors or the professors themselves should all come with the same tact.

Being yourself is okay, but you shouldn't ever drop that sense of professionalism. If you find the whole process extremely taxing, then you might find our tool, AImReply, quite useful.

Using the power of artificial intelligence , AImReply is a tool that you can use to craft unique and personalized email responses. You can adapt this AI email writer tool to your specified tone, style, length, and a variety of other parameters with a little input. What this does is save you time and the stress of sending emails to your professor, or anyone else for that matter.

It can also be held to uphold ongoing conversions without losing tone or context. Through tailored communication, you can send optimized and effective emails to your professor. The tool is available as a convenient Google Chrome extension, as well as through web or mobile version, which enables you to handle your inbox no matter where you are. What’s great is that it’s entirely free to be used. Make use of our free subscription and start using AImReply within minutes. To streamline your communication with professors, consider incorporating a personalized signature for your emails . This small addition can add a touch of professionalism and consistency to your correspondence, reinforcing your identity and making your emails more memorable. Additionally, utilizing technologies like AI in 2024 can further enhance your email writing experience, offering tools and insights to optimize your communication strategy.   

The bottom line

You may not be able to get around emailing your professor, but you don't have to do it alone. Using AImReply to your advantage can take the stress off the process while increasing your emails' effectiveness.

Taking advantage of the free subscription enables you to see what AImReply is capable of. AImReply is more than equipped to handle back-and-forth conversations with your professor.

Author, Expert in Email Strategy and Artificial Intelligence

Ethan Wilson

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How to write a formal email to a professor

What emails do professors receive, how to write an email to a professor, example of an email to a professor, wrapping up.

55% of people use email to communicate about work-related issues, and the education industry is no exception. In fact, it has the highest email open and click-through rates of all industries. Since email is so widely used in universities, it’s crucial to learn the correct way to communicate through it.

In this article, we will explore ways to enhance the appearance of your emails to professors, covering everything from crafting an engaging headline to including a formal closing. In addition, we’ll show you Stripo’s editor features that will help you create and organize your emails quickly and easily.

46.8% of teachers check their work email more than 10 times a day. Here are some of the main types of emails they receive:

• questions about the lecture material, class syllabus, etc.;
• feedback on the assignment;
• notification of absence or personal problems;
• discussions of academic or future career advice;
• requests for recommendations;
• participation in research;
• cooperation or consultation with various companies;
• scheduling appointments.

I also asked the experts how often professors receive emails and which ones they pay the most attention to.

I receive emails nearly every day from students. Most are regarding grades and related matters, but the ones I take the most seriously are the student emails that tell me what they’ve learned from me and express gratitude, and also more personal messages from students who are struggling in class and/or in their lives. I also answer students who ask me for work references, and I nearly always provide them.

First and foremost, it is corporate communication with my students (meaning those for whom I am a supervisor of research, internships, etc., or a teacher of a discipline). They are usually the most numerous. The lion's share of emails are offered to participate in various scientific and practical events. Then, there is information on subscription materials (if I specified a corporate email for this purpose), correspondence with colleagues from other universities, and projects I participate in.

Whether you are a student who wants to get feedback on a current assignment, a fellow scientist, or a representative of a company conducting research, it’s important to use a certain professional tone to ensure that your emails get noticed and don’t cause a negative reaction. Let’s take a look at each aspect of such an email.

Subject line

Start with a clear, specific subject line. Make sure it directly relates to your email’s purpose, allowing your professor to understand your needs at a glance. For example, use “Extension Request for Research Paper” or “Clarification on Syllabus.”

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Professor’s title

Begin your email with a polite greeting. Opt for a formal salutation like “Dear” or “Hello,” accompanied by your instructor’s title, which could be “Professor [Last Name]” or "Dr. [Last Name].” 

In different countries, the approach to addressing teachers varies according to cultural and educational norms. For instance:

• USA: Professors are often called “Professor Smith” or “Dr. Smith,” with “Mr.” or “Ms.” as less formal alternatives.
• United Kingdom: It’s common to use academic titles and surnames or sometimes surnames alone in a formal context.
• Germany: Correct academic titles are crucial with formal addresses, like “Herr Professor Doktor Schmidt.”
• France: Teachers are typically called “Monsieur” or “Madame,” with academic titles used less frequently at early education levels.
• Japan: The suffix “-sensei” is added to surnames, signifying respect.
• India: Addresses are less formal, often using “Sir” or “Ma’am” without specifying names.

If you read us from other countries, please write in the comments about how you address professors there. We will gladly add this to the article.

Self-introduction

Introduce yourself, including your name and the class you’re in—for example, “My name is Alex, and I am enrolled in your ___class.” It helps to specify, since professors often handle multiple classes and may not recognize every student. If you’re already known to your professor, simply start with a friendly greeting like, “Hope your week is going well!” or “Happy Friday!”

Stating your purpose clearly

While preparing this article, I came across numerous tips to keep your main message concise. The professors themselves also write about this on Quora .

After your introduction, it’s vital to directly state why you’re contacting your professor, keeping it brief due to their tight schedules. Strike a balance where you’re neither too formal nor too casual, steering clear of colloquial language and humor. Specify any action you need from them, like a deadline extension or feedback request.

And here's some expert advice that summarizes all of the above.

It’s best to keep emails short and to the point and refrain from being too informal. Use subject lines, and don’t start with a “Hey” or a demand. It’s a turn-off.

What to avoid? There are three main groups:

a) lack of specificity, illogic, unreasonableness - if something is proposed, the professor automatically analyzes the text along the chain: what is the essence, purpose, task, and what is my function or role here?

b) references to sources, persons, etc., that are difficult to check, verify, and confirm their existence and origin. This is a factor of reliability and truthfulness of information;

c) illiteracy and vagueness of statements, because in most cases, this leads to termination of correspondence, if the situation allows it or to an endless number of emails of clarification regarding the correct perception of information by both parties;

d) disrespect— at least to the title, at most to the experience.

How long should the text be? It all depends on the situation. You can read lengthy letters if it is an already established correspondence on a particular issue. For professors, the amount of text is fine. The main thing is whether it is worth reading :). I can read up to 800-1000 characters in an entire email. If this is the first letter of inquiry, it is better to agree on the further correspondence format, both in the letter itself and in the attached files.

Speeding up the email creation process with Stripo

Let’s say you’re sending a request for research to many experts. This is where you can use Stripo content modules to build emails faster. These blocks make it easy to save, combine, and move important details from one message to another, speeding up the process when you have many emails to send. Our email templates are structured to automatically divide into these manageable sections, all of which are accessible in your personal library.

(Source: Stripo editor)

If you represent a university or a company interested in collaborating with professors, take a look at this template from Stripo. It serves as an example of how to present information in an engaging and structured manner. As usual, you can edit and customize all the elements to suit your needs.

Formal closing

Sign off your email with a note of thanks, expressing appreciation with phrases such as “Thank you for your understanding and support” or a straightforward “Thanks for your time.” Finish with a courteous closing, using your first name. Simple and respectful sign-offs like “Best,” “Thanks,” “Sincerely,” or “Regards” are advisable.

Follow-up etiquette

Is it necessary to respond to a professor after receiving an answer from them? Deborah J. Cohan, a Professor of Sociology at the University of South Carolina-Beaufort, noted in her article that addressing a professor without responding to or even checking your emails afterward is considered very impolite.

There was even a whole discussion about this on Reddit . Opinions were divided: Some believed that offering thanks for the response was a basic rule of etiquette, while others worried that they would distract the professor once again with their new message. But a user in this thread who teaches at a university emphasized that thanking is a must. According to them, doing so not only allows you to be polite but also confirms that you have understood everything.

Correct grammar

Whether the professor teaches humanities or sciences, sending them an email with grammatical errors is something you want to avoid.

Proofreading is essential, and with the Stripo editor, you can effortlessly check your text for errors using the built-in GenAI tool . This tool helps you enhance your email by correcting grammar, shortening or supplementing the text, translating, and even changing the tone of the message.

I also asked our expert about an interesting real-life example.

Correspondence with students is a daily quest :). An interesting and extraordinary one? Perhaps when I was asked to take a survey on the vision of Ukraine's future development in the context of priority industries, directions, and areas of economic drivers. What made the email memorable? In addition to a well-formed questionnaire, the letter was clearly and logically constructed with a rational justification of why "my" opinion is interesting and important to them.

Following all the recommendations, I made an example of an email to a professor requesting to join a physics class. I was polite and expressed the main point of the message, noting how impressed the student was with the professor’s work, which is also advised by experts.

(Source: Stripo template )

Mastering email etiquette is crucial for your academic career. In this article, we have discussed the importance of respectful and clear communication with professors, as well as how the Stripo editor simplifies the process of creating emails and makes them more attractive. 

Using Stripo's tools, you can effectively organize and customize your messages, ensuring that they resonate with your recipients. We are here to support you as you improve your email skills. We wish you great achievements in your studies—Stripo is happy to be a part of your university toolkit.

How to email a professor: 7-step guide with examples

What’s email worthy?

How to start your email to your professor.

• “Dear Professor [last name]”
• “Hello Dr. [last name]”

How to end email to professor

Information to include in your email, how to email a professor: your checklist.

• Define your subject line: your subject line should be concise and effectively detail what your email will be about.
• Make appropriate salutations: Begin the email with an appropriate greeting followed by ‘Professor.’
• Detail your reason for the email: In the body of the email be specific and detailed about your reason for sending an email to your professor.
• Attach necessary information: Depending on the reason for the email, it might be helpful to attach additional information. For example, if you are sick and requesting an excused absence, you might want to attach the sick note to the email.
• Make an appropriate sign-off statement: Construct the perfect closing line by thanking your professor for their time. This shows gratitude for their assistance with your request.  
• Sign your full name: Because this is your professor we are talking about and not a family member, it is ideal that you sign your full first and last name at the end of the email. This also allows the professor to look up any necessary information if your email address does not explicitly have your name spelled out.
• Proofread your email: Reading it once again even out loud can help you catch mistakes or typos in your email.

Email to professor samples:

Clarify an assignment, notify of absence and request materials, email asking for a recommendation letter, request a meeting, bonus: write a follow-up email.

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How To Write An Email To A Professor

• How-To Guides
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Introduction

When it comes to communicating with your professor, sending an email is a crucial skill you need to master. Whether you’re seeking clarification, asking for a meeting, or discussing course-related matters, writing a professional and effective email can make a big difference in how your message is received. But how do you craft an email that grabs your professor’s attention and gets you the response you need?

In this article, we will provide you with valuable tips and guidelines on how to write an effective email to a professor. From doing your research to ensuring proper grammar and etiquette, we will cover all the essential elements of crafting a well-structured and respectful email. By following these recommendations, you will increase the chances of receiving a prompt and helpful response from your professor.

It is important to approach each email to your professor with the utmost professionalism and respect. Keep in mind that your professor is a busy individual with a plethora of responsibilities, so your email should be concise, clear, and focused. Additionally, remember to include all the necessary information to facilitate a proper understanding of your request or inquiry. With these key principles in mind, let us delve into the details of composing an email that will make a positive impression on your professor.

Do Your Research

Before you begin writing your email, take some time to gather relevant information about your professor and the course. This will demonstrate your sincerity and show that you value their time and expertise. Here are a few research tips to consider:

• Familiarize yourself with your professor’s background: Look up their academic qualifications, research interests, and any notable publications. This will give you a better understanding of their expertise and can help you tailor your email accordingly.
• Review the course syllabus: Read through the syllabus and course materials to ensure that your question or concern hasn’t already been addressed. This will help you avoid asking redundant or easily answerable questions.
• Explore the professor’s preferred communication method: Some professors may prefer to be contacted through email, while others may prefer in-person meetings or office hours. Research their preferred method to ensure that your email is appropriate and will receive a timely response.

Taking the time to conduct research not only shows respect for your professor’s time but also enables you to ask more informed and thoughtful questions. This will leave a positive impression and increase the likelihood of receiving a helpful response.

Use a Professional Email Address

When emailing your professor, it is crucial to use a professional email address that reflects your name or identity. Avoid using personal or unprofessional email addresses that may undermine the credibility of your message.

Ideally, your email address should consist of your first and last name or a variation thereof. If your name is already taken, consider adding a number or a relevant term, such as your field of study or graduation year. This will help create an email address that is both professional and unique to you.

By utilizing a professional email address, you convey a sense of professionalism and seriousness in your communication. It allows your professor to identify and associate your message with you as a student, enhancing the overall effectiveness of your email.

If you currently have an unprofessional email address, it is advisable to create a new one specifically for academic and professional purposes. Numerous email service providers offer free email accounts, making it easy to create a new one that will appropriately represent you to your professors and potential employers in the future.

Remember, your email address is the first impression your professor will have of you, even before they read the content of your email. Therefore, it is worth investing a little time and effort to establish a professional email address that will set the right tone for your communication.

Begin with a Proper Salutation

The salutation is the opening line of your email and sets the tone for the rest of your communication. It is important to start your email with a respectful and appropriate salutation that addresses your professor correctly.

If you are unsure of how to address your professor, it is recommended to use their formal title, such as “Dr.” or “Professor,” followed by their last name. For example, “Dear Dr. Smith” or “Dear Professor Johnson.” Using a formal salutation demonstrates respect and acknowledges the authority and expertise of your professor.

However, if your professor has specified a different preference or has provided a preferred name, it is essential to follow their instructions. Some professors may prefer to be addressed by their first name or a nickname. In such cases, adjust your salutation accordingly. For example, “Dear John” or “Dear Jane.”

Avoid using generic or informal salutations like “Hey” or “Hi” unless your professor has explicitly encouraged this level of informality. Keep in mind that when in doubt, it is better to err on the side of formality and show respect through your salutation.

Additionally, if you are writing a follow-up email or have already corresponded with your professor in the past, it is advisable to use a more specific salutation. For example, “Dear Dr. Smith,” “Hello Professor Johnson,” or “Good morning Dr. Brown.” This helps to establish a connection and reminds your professor of your previous communication.

By beginning your email with a proper salutation, you display professionalism, courtesy, and respect for your professor. It sets a positive tone for the rest of your email and increases the likelihood of receiving a favorable response.

Be Clear and Concise in Your Message

When composing your email to a professor, it is essential to be clear and concise in your message. Professors receive numerous emails each day, so it is crucial to communicate your point effectively without overwhelming them with unnecessary information. Here are some tips to help you achieve clarity and conciseness in your email:

• State the purpose of your email upfront: Begin your email by clearly stating the reason for contacting your professor. This allows them to quickly understand the purpose of your message.
• Use a concise subject line: A well-crafted subject line can help grab the attention of your professor and provide a preview of your email’s content. Keep it brief and relevant.
• Organize your thoughts: Break your email into paragraphs or bullet points to make it easier to read and comprehend. Each paragraph or point should focus on a specific topic or question.
• Use clear and direct language: Avoid using overly complicated or flowery language. Be straightforward and use plain language to ensure your message is easily understood.
• Avoid rambling: Be mindful of the length of your email. Stick to the necessary information and avoid excessive details or irrelevant tangents.
• Highlight key information: If there are specific dates, times, or deadlines that need to be addressed, make them stand out by bolding or underlining them.

By being clear and concise, you demonstrate respect for your professor’s time and make it easier for them to address your concerns or questions. Remember, they are more likely to respond promptly if they can easily understand the purpose of your email and the specific information you are seeking.

Use Proper Grammar and Spelling

When communicating with your professor through email, it is crucial to use proper grammar and spelling. Your email is a reflection of your professionalism and attention to detail, so it is essential to ensure that your message is free from errors. Here are some tips to help you maintain proper grammar and spelling in your email:

• Proofread your email: Before sending your email, take the time to read through it carefully. Check for any grammatical errors, spelling mistakes, or typos. Consider using online grammar and spell-check tools to assist you.
• Use complete sentences: Avoid using fragments or run-on sentences. Ensure that each sentence in your email is clear and grammatically correct.
• Pay attention to punctuation: Use punctuation marks, such as commas and periods, appropriately. Incorrect punctuation can lead to confusion or alter the meaning of your message.
• Check your spelling: Spelling mistakes can make your email appear unprofessional and distract from your message. Double-check the spelling of words, particularly names and technical terms.
• Avoid abbreviations and slang: Use proper language and avoid using informal abbreviations or slang words that may be confusing or inappropriate in an academic setting.
• Consider your tone: Use proper grammar to convey a professional and respectful tone in your email. Be conscious of your word choice and sentence structure to ensure clarity and appropriate formality.

Remember, your email represents you as a student, so it is crucial to present yourself in the best possible light. By using proper grammar and spelling, you convey professionalism and attention to detail, which can positively influence your professor’s perception of you.

Be Polite and Respectful

When writing an email to your professor, it is vital to maintain a polite and respectful tone throughout your message. Your professor is an authority figure and deserves to be treated with courtesy and professionalism. Here are some tips to help you express politeness and respect in your email:

• Use appropriate language: Ensure that your language is polite and professional. Avoid slang, offensive language, or disrespectful comments.
• Address your professor respectfully: Begin your email with a proper salutation, using the appropriate title (e.g., Dr., Professor) and their last name. This shows respect and acknowledges their position.
• Show gratitude: If your professor has helped you in the past or if you are requesting their assistance, it is important to express your gratitude. Thank them for their time and consideration.
• Use pleasantries: Begin or end your email with a polite greeting, such as “Hope you are doing well” or “I hope this email finds you well.” This adds a personal touch and creates a positive rapport.
• Avoid demanding language: Instead of using demanding phrases like “I need you to do this,” use more courteous language such as “Could you please consider…” or “I would appreciate your guidance on…”
• Be patient and understanding: Professors have busy schedules, so it is important to be patient if they don’t respond immediately. Avoid sending follow-up emails too quickly and give them ample time to address your query.

Remember, your professor is more likely to respond positively if you approach them with respect and politeness. By maintaining a courteous tone, you establish a professional relationship and create a favorable impression of yourself as a diligent and respectful student.

State Your Purpose Clearly

One of the most important elements of writing an email to a professor is stating your purpose clearly. Your professor receives numerous emails daily, so it’s crucial to convey your message concisely and directly. Here are some tips to help you state your purpose clearly in your email:

• Use a clear and concise subject line: The subject line should provide a brief summary of your email’s purpose. Make it specific and relevant to grab your professor’s attention.
• Begin with a direct statement: In the opening sentence of your email, clearly state the reason for reaching out. For example, “I am writing to request a meeting to discuss my research project” or “I have a question regarding the upcoming assignment.”
• Provide context if needed: Depending on the nature of your request or inquiry, it may be helpful to provide some background information or context. However, be mindful not to include excessive details that may distract from your main point.
• Be specific about what you need: Clearly indicate your expectations and the specific information or assistance you need from your professor. This will help them address your request more effectively.
• Ask any relevant questions: If you have specific questions, enumerate them clearly and concisely. This allows your professor to respond to each question individually and ensures that no queries are overlooked.
• Avoid vague language: Be precise and avoid ambiguity in your email. Instead of saying, “I was wondering if you could help me,” say, “Could you please provide guidance on…” or “I would appreciate your feedback on…”. This clarity increases the chances of receiving a clear response.

By clearly stating your purpose, you demonstrate professionalism and respect for your professor’s time. It allows them to quickly understand the nature of your email and respond accordingly. Remember to keep your email focused and well-structured to avoid any confusion and ensure a successful outcome.

Provide Necessary Information

When writing an email to a professor, it is important to provide all the necessary information to ensure that your request or inquiry is understood clearly. By including relevant details, you save time for both yourself and your professor. Here are some essential guidelines to follow when providing necessary information in your email:

• Identify yourself: Begin your email by introducing yourself and stating the course or program you are enrolled in. This helps your professor identify you and puts your email into context.
• Include important dates or deadlines: If your email pertains to a specific assignment, project, or upcoming event, make sure to mention the relevant dates or deadlines. This ensures that your professor understands the time sensitivity and can provide timely assistance or feedback.
• Specify any attachments: If you are including any attachments, such as documents, research papers, or project drafts, mention them in the email. Provide clear instructions on how your professor should review or access the attachments.
• Cite relevant course or class information: When seeking clarification or discussing course-specific topics, it can be helpful to reference specific readings, lecture topics, or discussions that relate to your inquiry. This allows your professor to relate your question to the course material more easily.
• Include your preferred contact method: If you have a preference for how your professor should respond to your email (e.g., email, phone call, virtual meeting), state it clearly. This ensures that there is no confusion regarding the communication method.
• Mention any previous correspondence: If your email is a follow-up to a previous conversation or email exchange with your professor, briefly reference it to provide context and continuity. This makes it easier for your professor to recall the previous discussion and respond accordingly.

By providing all the necessary information, you facilitate better understanding and enable your professor to address your concerns or inquiries more effectively. It saves both parties time and ensures that the communication is clear and fruitful.

Use a Professional Closing

Just as a proper salutation is important for starting your email, using a professional closing is equally essential to leave a positive impression. It adds a final touch of professionalism and courtesy to your message. Here are some tips for using a professional closing in your email:

• Choose an appropriate closing phrase: Common professional closing phrases include “Sincerely,” “Best regards,” or “Thank you.” Select one that aligns with the tone and formality of your email.
• Sign off with your name: After your closing phrase, type your full name to signify your identity. If your email address does not already contain your real name, this serves as a reminder to your professor of who is contacting them.
• Include your contact information: If your email address does not clearly indicate your full name or if you can provide additional contact information, such as a phone number, you may include it after your name. This makes it easier for your professor to reach out to you if necessary.
• Consider an email signature: If your email client offers the option, you can create an email signature that includes your name, contact information, and any other relevant details, such as your major or the degree you are pursuing. This provides a professional touch to your email.

Using a professional closing not only wraps up your email with politeness and respect but also adds a personal touch that can leave a lasting impression. It shows that you have taken the time to compose a well-thought-out message and that you value your professor’s time and expertise.

Proofread and Revise Before Sending

Before you hit the send button, it is crucial to proofread and revise your email. Even a single typo or grammatical error can undermine the professionalism of your message. Take the time to review your email carefully to ensure it is error-free and accurately conveys your intended message. Here are some tips for proofreading and revising your email:

• Check for spelling and grammar errors: Use a spell-check tool and read through your email word by word to identify any spelling mistakes or grammatical errors. Pay attention to homophones, verb tense consistency, and subject-verb agreement.
• Ensure clarity and coherence: Read your email to ensure it flows smoothly and makes sense. Check for any confusing or ambiguous sentences, and rephrase them as needed to enhance clarity.
• Review the structure and organization: Ensure that your email is well-structured with paragraphs or bullet points where appropriate. Each paragraph should focus on a single topic or question to avoid confusion.
• Check for proper formatting: Confirm that any formatting you have used, such as bolding or underlining, is consistent and enhances the readability of your email.
• Consider the tone and tone: Reflect on the overall tone of your email and make sure it is respectful and professional. Avoid any language or statements that may be interpreted as unprofessional or offensive.
• Read your email aloud: Reading your email aloud can help you catch any awkward phrasing or errors that you may have missed while silently reading. This technique can also help you gauge the overall tone and flow of your message.

By taking the time to proofread and revise your email, you demonstrate attention to detail and a commitment to effective communication. It shows your professor that you have put effort into crafting a well-written and professional email, increasing the likelihood of receiving a positive response.

Follow Up If Necessary

After sending your initial email, it is important to be proactive and follow up if you do not receive a response within a reasonable timeframe. While your professor may have a busy schedule, they may have unintentionally missed your email or simply require a gentle reminder. Here are some guidelines for following up on your email:

• Wait for an appropriate amount of time: Give your professor a reasonable timeframe to respond before following up. This can vary depending on the urgency of your request, but a general rule of thumb is to wait at least one week.
• Compose a polite follow-up email: Craft a concise and polite follow-up email to gently remind your professor of your previous email. Begin by expressing your understanding of their busy schedule and restate your request or question.
• Keep it brief and to the point: In your follow-up email, avoid restating the entire content of your initial email. Instead, focus on the key points and politely inquire if they have had a chance to review your previous message.
• Be understanding and flexible: Acknowledge that your professor may have various commitments and other priorities. Express your flexibility and willingness to discuss your concerns or questions at a convenient time for them.
• Resend the original email if necessary: In some cases, there may have been a technical issue with your initial email, causing it to be missed or overlooked. If you suspect this is the case, politely ask if you could resend your original email for their review.

Remember, following up on your email shows your persistence and dedication to receiving a response. However, it is important to maintain professionalism and avoid being pushy or demanding in your follow-up communication. Respect your professor’s time and commitments, but also ensure that your concerns or questions are addressed appropriately.

Writing an email to a professor may seem like a simple task, but it requires careful consideration and attention to detail. By following the guidelines outlined in this article, you can ensure that your email is professional, respectful, and effective. From doing your research and using a professional email address to stating your purpose clearly and providing necessary information, each step plays a vital role in crafting a successful email.

Remember, your professor is a busy individual who receives numerous emails each day, so it is crucial to make your email stand out in a positive way. Be clear, concise, and organized in your message, using proper grammar and spelling to convey professionalism. Show politeness, respect, and gratitude throughout your email, from the salutation to the closing. Ensure that you state your purpose clearly, providing all necessary information to facilitate understanding and prompt response.

Furthermore, don’t forget to proofread and revise your email before sending to catch any errors or improve clarity. If necessary, follow up politely and gracefully to remind your professor of your initial message. By following these recommendations, you will increase the chances of receiving a timely and helpful response from your professor.

Writing emails to professors is a valuable skill that will serve you well throughout your academic and professional journey. By mastering this skill, you demonstrate your professionalism, respect, and ability to effectively communicate in a formal setting. So, take the time to craft well-written and thoughtful emails, and build strong relationships with your professors that can benefit you in your academic pursuits and beyond.

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How to Email Professor About Late Work

Last Updated: April 12, 2024 References

This article was co-authored by Alexander Ruiz, M.Ed. and by wikiHow staff writer, Caroline Heiderscheit . Alexander Ruiz is an Educational Consultant and the Educational Director of Link Educational Institute, a tutoring business based in Claremont, California that provides customizable educational plans, subject and test prep tutoring, and college application consulting. With over a decade and a half of experience in the education industry, Alexander coaches students to increase their self-awareness and emotional intelligence while achieving skills and the goal of achieving skills and higher education. He holds a BA in Psychology from Florida International University and an MA in Education from Georgia Southern University. This article has been viewed 151,820 times.

With deadlines, jobs, activities, and relationships to juggle, managing your schedule as a student can be tough. If you’ve realized you’re going to miss a deadline (we’ve all been there), you might be wondering how to email your professor for an extension, to apologize, or to limit any late penalties. Don't worry, we've got you covered. Below, we'll walk you through how to email your professor, plus we'll give you some sample emails to inspire you, too. To learn how to email your professor about late work, read on!

Example Emails to Professors for a Late Assignment

Every now and then, it’s okay to miss a deadline. When this happens, send an email immediately and say something along the lines of, “I apologize for turning in this assignment late. Know that I take my work seriously, and I'll do my best to avoid this in the future. I would greatly appreciate an extension on this paper if possible.”

Tips For Late Work Emails

• Don’t say: “I’m just genuinely so, so sorry. I can’t believe I turned this in late, and you have no idea how long I prepped for this assignment. I really am so sorry that I missed the deadline, and you should know that I will do my best in the future, even when I have tech issues, to not let this happen again.”
• Instead say: “I apologize for turning in this assignment late. Know that I take my work seriously and I’ll do my best to avoid this in the future.”

• Don’t say: “Message from a student in Psych 104,” “Need an extension,” or “Hello from Randy Bernard!”
• Instead say: “Extension Request for Psych104, Paper 2: Randy Bernard”

• Use a formal greeting. “Dear Professor James,” and “Professor James,” are perfect. “Hey,” and “Hi,” are too informal and should be avoided.
• Same goes for your signoff—choose a formal phrase. “Best,” and “Sincerely,” are great picks.
• If you’re asking your professor for something, be sure to ask, not demand. Instead of saying “I need” an extension, say that an extension would be extremely helpful to you.
• Remember to use “Please” and “Thank you," too!

• This could hurt your relationship and increase penalties on your assignment.
• So instead, say you're sorry: “I apologize for my late assignment. I know you're busy, and I don’t want to waste your time.”
• “I’m sorry for this late paper, especially because it communicates a lack of care and concern for my grades that I don't feel is accurate.”

• “If I had an extra 48 hours to complete this assignment, I’d be able to fully explore and structure my insights for this term paper.”
• “I would greatly appreciate an extension on this project. With a little more time, I could turn in my very best work and learn even more from this assignment."

• “Last night, my dog had a bar of chocolate without me realizing. I’ve spent the entire evening with her at the vet.”
• "To be entirely honest, I've been dealing with some mental health issues that are seriously affecting my schoolwork."
• If you can, avoid lying. If you're granted an extension and the truth comes out later on, you could face major consequences.

• Don’t say: “Honestly, it was out of my hands entirely. I’m a victim of circumstance, and that’s why my assignment is late.”
• Instead say: “It's true that I didn’t plan for this to happen. That being said, if I’d started earlier, this wouldn’t have been an issue. So I know, ultimately, this is my fault. I take full responsibility.”

• “This isn’t like me, and in the future, I promise to do better.”
• “I take my schoolwork very seriously. If it weren’t for my dog’s illness, I would have made getting this assignment in my top priority.”

Sample Emails

Why You Should Email Your Professor About Late Work

• Policies around extensions differ from school to school, but by writing an A+ email, you can only help your chances.
• Generally, professors only give you an extension under extenuating circumstances, like a major accident. They're going to be less inclined to extend an assignment if you had competing priorities, like work.
• Professors are people too, and they want to help! Especially if you don’t have a history of late work, when you plead your case, they may be more forgiving than you’d expect.

• Especially if you had a major, unforeseen factor pop up in the final moments before submitting your assignment, you may be able to explain and limit your punishment.

• By offering a respectful and honest apology for your late assignment, you can improve your relationship with your professor, earn their respect, and possibly limit your late assignment’s penalties.

Expert Q&A

You Might Also Like

• ↑ https://dean.williams.edu/files/2010/09/Guide-to-Emailing-Professors-1.pdf
• ↑ https://advising.yalecollege.yale.edu/how-write-email-your-instructor
• ↑ https://studentaffairs.loyno.edu/health-counseling/university-counseling-center/news-ucc/emailing-your-professor-tips-tricks-health
• ↑ https://www.bestcolleges.com/blog/how-to-ask-for-an-extension/
• ↑ https://www.makemyassignments.com/blog/how-to-complete-your-assignments-before-the-deadline/
• ↑ https://www.insidehighered.com/advice/2019/09/23/tips-handling-missed-deadline-opinion

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A Guide to Writing a Deadline Extension Email to Your Professor

Table of contents

We’ve all been in that tough spot – the one where a deadline is creeping up, and you find yourself racing against time. You desperately need an extension to complete your assignment, but you find yourself at crossroads.

On the one hand, you understand the importance of timely submission, but on the other, you realize that getting that extra time will positively impact the quality of your assignment.

In such a situation, it is a good idea to write a professional email to your professor, asking for an extension. You need to effectively communicate your situation and make a sincere request for additional time.

What are the reasons to ask for an extension on an assignment?

There can be various reasons for requesting extra time for your assignment. While some reasons may be viewed as mere excuses, there are genuine and acceptable circumstances that may warrant asking for an extension. Let's explore some reasons for requesting additional time to work on your assignment.

• Sudden injury or illness (physical and mental).
• Sudden decline in long-term health condition.
• Significant and unexpected personal challenges such as the death of a loved one or family obligations.
• Natural disaster.
• Technical difficulties hinder the assignment.
• Additional research is required.
• Overlapping deadlines or class schedules.

While the last three reasons may not be universally acceptable across all colleges, the key lies in how you communicate and present these reasons to your professor. Proper positioning and articulation can make a difference in how your request is perceived and considered.

That said, if your “reason” is not a legitimate one and you fear that your request will be turned down, why not hire an urgent writing service like Writers Per Hour to write your essay? Our last minute essay writers are trained to research, write and proofread within quick turnarounds ranging from 24 hours and 16 hours to 8 hours and even 5 hours – without compromising the quality.

9 tips for writing an email requesting an assignment deadline extension

While you’re drowning in deadlines, writing a respectful, clear, and concise email to your professor asking for an extension is no joke. Let's explore tips for writing an email that could potentially secure that much-needed additional time.

1. Don’t wait till the last day

It's common to procrastinate when faced with tasks that are challenging or evoke negative emotions. Writing a deadline extension email is one such task, but students don’t realize that waiting till the last minute to write this email can undermine their chances of getting an extension.

Moreover, sending this request a day prior to the deadline (or, worse, on the day of submission) puts unnecessary pressure on the professor. Reaching out early shows that you are proactive in managing your workload and respecting their time.

2. Write a professional subject line

The email subject line is your opportunity to make a strong first impression and ensure your email is noticed promptly. The subject line needs to be concise, clear, and professional. Be sure to keep it simple and stay within the 60-character limit so it appears entirely in the inbox.

Here are examples of some good subject lines for your deadline extension email:

• Request for extension: [Assignment name]
• Seeking extension for [Assignment name]
• Deadline extension request: [Assignment name]
• Request for deadline extension: [Assignment name]

Notice how these subject lines are informative and to the point. One look at it, and the professor will know what you’re getting at.

Here are some examples of subject lines you must avoid:

• Please give me more time!
• Urgent help required
• Extension needed urgently
• Need an extension ASAP

Not only do these subject lines lack clarity, but they also sound demanding, impolite, and entitled.

3. Introduce yourself in brief

Your professor is likely to receive emails from several students, which is why it’s important to start with a brief introduction of yourself. It should include the following:

• Course and section details;
• Assignment details.

Here’s an example of the introduction:

Dear Mr/Ms [first name],

I hope this email finds you well. My name is [your name], and I am a student in your [course name, section number] class. I am writing to kindly request a deadline extension for the [assignment name] that is due on [deadline].

4. Address your commitment to deadlines

Now that you’ve introduced yourself before you move on to the reason for the extension, it’s a good idea to emphasize your commitment to deadlines.

It shows you take academic responsibilities seriously and understand the importance of deadlines. Don’t spend more than a sentence or two on this part.

You can mention that you typically prioritize meeting deadlines and explain that the circumstances leading to the request for an extension are exceptional. For instance, you can write:

Throughout the course, I have consistently strived to submit assignments promptly, recognizing the importance of timely completion in my own learning process. However, unforeseen circumstances have arisen recently that have made it challenging for me to meet the original deadline for this particular assignment.

5. State the reason for the extension

Coming to the meat of the email – the reason for the extension. This is the section that will get maximum attention.

Make sure you clearly state the reasons without beating about the bush. Provide a brief explanation of the circumstances that made it challenging for you to meet the deadline. Remember: stick to the important details instead of getting into unnecessary personal information.

Here’s an example of an appropriate explanation:

The recent unexpected family emergency I experienced required my immediate attention and has significantly disrupted my ability to meet the original deadline.

As opposed to the below that delves into unnecessary, irrelevant details:

Unfortunately, a recent unexpected family emergency occurred, resulting in a series of events that demanded my immediate attention and made it extremely challenging for me to focus on my coursework. The emergency involved a medical situation that required hospitalization and ongoing care for a family member, which caused immense emotional distress and affected my ability to allocate sufficient time to the assignment. I have been juggling multiple responsibilities and attending to various family matters, leaving me unable to give the assignment the attention it deserves.

6. Mention the progress made in the assignment

Many students make the mistake of leaving out the progress they’ve made while writing the deadline extension email.

It’s important to be transparent about the work you’ve done so far because it lets them assess the level of effort you have put in. It shows your willingness and dedication to complete the task to the best of your abilities.

Here’s an example of what you can write to demonstrate the progress made:

I have made significant progress on the assignment. I have conducted thorough research, gathered relevant sources, and started outlining my ideas for the content. I have also completed the introduction and have made substantial headway in developing the main body of the assignment. However, I believe that the remaining sections require more time to refine and polish to meet the desired quality standards.

7. Propose a new deadline

Your deadline extension email is incomplete without a proposed new deadline. It is essential to include a specific timeline as a proposal in your email, demonstrating your commitment to completing the assignment within a reasonable timeframe.

While the ultimate decision lies with your professor, suggesting a new deadline shows your proactive approach and respect for their schedule and course requirements.

Make sure the revised deadline is feasible and gives you time to finish it to the best of your ability. It’s also a good idea to briefly explain the rationale behind why you believe the proposed deadline is reasonable.

8. End the email with gratitude

While ending the deadline extension email, show your appreciation by thanking the professor for their understanding and consideration. Keep it short and simple without introducing any new information.

You must also use this space to show your willingness to discuss this matter or provide further information if needed.

Here’s an example:

Thank you for your understanding and consideration of my request. I truly appreciate your guidance and support in this matter. Should you require any further information or have any suggestions, please let me know. I look forward to your response.

[Your name]

Assignment extension request email sample

Here’s an example of a deadline extension email you can send your professor:

Throughout the course, I have consistently strived to submit assignments promptly, recognizing the importance of timely completion in my own learning process.

However, the recent unexpected family emergency I experienced required my immediate attention and significantly disrupted my ability to meet the original deadline.

I have made significant progress on the assignment. I have conducted thorough research, gathered relevant sources, and started outlining my ideas for the content. I have also completed the introduction and have made substantial headway in developing the main body of the assignment.

I believe that an extension of [proposed deadline] would allow me to complete the assignment to the best of my abilities and ensure a submission that aligns with the quality standards expected.

Thank you for your understanding and consideration of my request. If there are any adjustments or alternative deadlines that better align with your schedule, I am open to discussing them. Thank you for your guidance and support.

Key takeaway

A part of you might shy away from writing a deadline extension email and wonder, “Do I really need to?”. The answer is yes because it shows that you take responsibility and respect your college’s policies.

The next time you find yourself in need of a deadline extension, approach it with confidence, professionalism, and courtesy. With these tips in mind, you can effectively communicate your request and navigate the process with grace.

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DePaul adjunct professor fired for optional assignment on how 'genocide in Gaza' impacts health and biology

Students delivered a petition calling for the reinstatement of anne d’aquino on thursday morning. she was fired on may 8 after she offered an optional assignment, asking students to analyze the impact of “the genocide in gaza on human health.”.

Anne d’Aquino spoke to reporters with pro-Palestinian demonstrators standing behind her.

Jessica Ma/Chicago Sun-Times

A DePaul University adjunct professor said she was fired for giving her students an optional assignment about the war in Gaza .

Anne d’Aquino, who taught in the Health Sciences Department, was terminated May 8. Two days earlier, she offered an optional assignment, asking students to evaluate the impact of the “genocide in Gaza on human health and biology,” she said.

“My termination was a breach of my academic freedom and another example of this administration’s efforts to twist any discussions of Palestine and Palestinian liberation language into false claims of antisemitism,” d’Aquino said at a news conference Thursday morning.

In support, about 50 demonstrators gathered on the corner of Seminary and Belden avenues. They waved Palestinian flags and held signs that read “Academic freedom includes Palestine.”

Students delivered a petition to the administrative office in the Monsignor Andrew J. McGowan Environmental Science and Chemistry building, calling for the reinstatement of d’Aquino. The printed copy of the petition extended 24 pages long with 1,500 signatures.

D’Aquino filed an appeal May 14, which Kristin Mathews, a university spokesperson, said will be “completed soon.”

The university did not immediately respond for comment .

• Pro-Palestinian student says University of Chicago is withholding degrees from 4 protesters

D’Aquino was halfway through her first quarter teaching at DePaul when she was fired. She taught a class called Health 194, Human Pathogens and Defense, which covers topics such as infectious disease and antibiotics.

The optional assignment suggested students review articles about the “intersection of biological sciences, health and history in Palestine.” Afterwards, students would write about the impact of “genocide on biology.”

“I’d been trying to incorporate contemporary topics for students to connect their basic biology knowledge to something that’s currently happening in the wider world,” d’Aquino said.

D’Aquino said the assignment was related to the course. For months, scientists warned about the spread of infectious disease in Gaza due to starvation, malnutrition, overcrowding, destruction of critical water and sanitation infrastructure, she said.

In the termination email, Sarah Connolly, the chair of Health Sciences, wrote that students expressed concern about “the introduction of political matters into the class.”

“That was all very sudden,” d’Aquino said. “Nobody complained to me about the assignment. I received no negative feedback on the assignment.”

A freshman in d’Aquino’s class, who did not want to be identified due to safety concerns, was “shocked, disappointed and speechless” about the firing.

After d’Aquino left, Connolly filled in as the class instructor. The student stopped attending class.

• Illinois Holocaust Museum calls out antisemitism at campus protests
• Antisemitic acts in Illinois and nation at worst levels ever, Anti-Defamation League says

“At Metro Chicago Hillel, we care deeply about the Jewish student experience at DePaul,” Charles, executive director of Metro Chicago Hillel, said in a statement. “Our hope is that the administration ensures that Jewish students feel safe, welcome and included in the classroom and all over campus, just like every other student.”

“[The firing] breaches everything DePaul stands for,” the student said. “Anne has love on her side.”

But Sarah van Loon, the regional manager of the American Jewish Committee Chicago, said the firing shows the “limits of protected academic freedom.”

Even if the assignment was optional, Van Loon believes d’Aquino introduced a topic that was “outside the bounds” of the class description.

“We’ve got a biology professor discussing politics in the Middle East or creating a comment about Gaza,” she said. “It really isn’t in line with what it is that they’re there to be teaching on and opens up the university to risk too.

“It doesn’t surprise me that the university felt that this was not something that upheld their standards,” Van Loon said.

But petition organizers said d’Aquino’s termination is part of a wider crackdown on academic freedom across U.S. college campuses.

Since Oct. 7, professors have said they have been fired, suspended or investigated for speaking out about the Israel-Hamas war, including at Stanford University and the City University of New York .

And the situation isn’t limited to colleges and universities.

• Chicago police clear pro-Palestinian encampment on DePaul campus

Last November, two first-grade teachers were put on leave from their jobs at a public charter school that leases space at a Jewish synagogue in Los Angeles. The action was taken over them teaching first graders what one of the teachers described on social media as “a lesson on the genocide in Palestine,” according to the Los Angeles Times.

At DePaul, Victoria Agunod, an adjunct professor in the Peace, Justice and Conflict Studies Program, said the university investigated her for her pro-Palestinian views — which was “terrifying.”

She called investigations, such as the one she went through, “political suppression.”

And d’Aquino agrees.

“[It] coincides with efforts from far-right wing members of Congress to pressure university presidents into firing faculty and disciplining students for their speech about Palestine,” d’Aquino said.

Despite the firing, d’Aquino said she hopes to see her students’ final projects.

“I’m sad that I don’t get a chance to properly say goodbye to [my students],” d’Aquino said.

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CVE-2024-6047 Detail   Certain EOL GeoVision devices fail to properly filter user input for the specific functionality. Unauthenticated remote attackers can exploit this vulnerability to inject and execute arbitrary system commands on the device.    NVD   TWCERT/CC     CVSS:3.1/AV:N/AC:L/PR:N/UI:N/S:U/C:H/I:H/A:H  NVD   By selecting these links, you will be leaving NIST webspace. We have provided these links to other web sites because they may have information that would be of interest to you. No inferences should be drawn on account of other sites being referenced, or not, from this page. There may be other web sites that are more appropriate for your purpose. NIST does not necessarily endorse the views expressed, or concur with the facts presented on these sites. Further, NIST does not endorse any commercial products that may be mentioned on these sites. Please address comments about this page to . Hyperlink Resource Weakness Enumeration CWE-ID CWE Name Source Improper Neutralization of Special Elements used in an OS Command ('OS Command Injection') Change History Cve modified by twcert/cc 6/17/2024 10:15:13 am. Action Type Old Value New Value New CVE Received by NIST 6/17/2024 2:15:09 AM Action Type Old Value New Value Added CVSS V3.1 Added CWE Added Description Added Reference Added Reference Added Tag White House Energy/Environment Health Care Transportation Heard on the Hill Fintech Beat Political Theater Donald Trump White House Calendar White House Releases Press Seating Chart Donald Trump Twitter Correspondents Dinner Newsletters Capitol Ink Roll Call e-Edition Classifieds Does Joe Biden need a miracle or just a bit of good luck? CBO: Deficits and inflation higher, but so is economic growth Senate Democrats try maneuver to pass ban on ‘bump stocks’ Senate report piles on new allegations of Boeing safety failures Matt Gaetz goes on offensive as House Ethics offers update on probe Senate spectrum bill markup scrapped over partisan differences Rules on clean energy prevailing wage, apprenticeships finalized 431 IMAGES How to Email a Professor (with Pictures) How to Email a Professor: Tips, Tricks, & Email Samples How to Write an Email to Submit an Assignment in 10 min How to Write an Email to a Teacher: Tips and Templates How to Ask a Professor for a Grade Bump: Tips That Do Work How to Email a Professor (with Pictures) VIDEO Speech Class Assignment Professor Hodak How to Email a Professor for Research Opportunities Submitting coursework via email professionally TRB Assistant Professor online application explained in Tamil Contents of email for acceptance letters (scholarships) How to Write email to Professor for Scholarship? COMMENTS How to Write an Email to a Professor (With Examples) Extension Email to Professor Example. Subject line: Extension for [Assignment Name] Dear Professor [Last Name], My name is [your name], and I'm a student in your class [class name]. I'm writing to request an extension for our assignment about [assignment details]. I've been struggling to complete the assignment in time because of [reasons]. How to email a professor with 22 different examples 1. How to write an excuse email to professor example. Dear Professor (name), My name is (your name), and I'm in your (insert details) class. First, I would like to apologize personally and explain why I have been unable to (insert what you need an excuse for). II would like to reassure you that this won't happen again. How to write an email to a professor (5 samples & templates) To cut through the noise, your request will have to be clear and stick to these principles: Always use a proper greeting: Begin your email with a formal greeting, such as "Dear Dr. [Last Name]" or "Hello Professor [Last Name]." Check and double-check you're using your professor's title correctly. How To Write An Email To Your Professor—6 Copy-Paste Templates Even better, attach a note from your coach, employer or doctor who can attest to why you need an extension. Subject: Extension on _____. Dear Professor _____, I hope all is well. I have been extremely busy and stressed with assignments in other classes and with _____ (sports practice, on-campus job, other commitment, health condition, etc.). How to Email a Professor: 11 Tips from Real Professors Be very aware of the email address you use to email a professor, and carefully consider what it might be communicating. 3. Check the syllabus before you start emailing. Most of the professors noted that students often already have the information they're seeking before they send an email. Dr. How to Email Your Professor (With Examples) And, as normally comes after someone's title, you should be sure to include their last name after. So, let's say you're emailing a professor called Susan Robinson. You could start the email off with something like: "Dear Dr. Robinson," or "Hello Dr. Robinson," or "Dear Professor Robinson," or "Hello Professor Robinson,". How to Email Your Professor (With Sample Emails) Just as you always need to start the email with a salutation (Dear), you always need to end an email with a salutation. You have more options for the ending such as "Sincerely", "Best regards/Best/All the best" or "Thank you". Follow this with a comma and your full name on the next row. Ex: Email to Professor Here are 15 example email samples for various scenarios when emailing a professor: Email to Introduce Yourself: Subject: Introduction - [Your Name], New Student in [Course] Dear Professor [Last Name], My name is [Your Name], and I'm excited to be joining your [Course Name] this semester. How To Write a Proper Email to a Professor in Seven Steps 3. Use a Formal Salutation. Use Dear or Hello when starting an email to your professor. Additionally, make sure to use their correct title and avoid using Mr. or Mrs. If the professor has a PhD., you can use Dr. However, you can't go wrong with using Professor, regardless of their degree. Hi Mrs. Duran, How to Email a Professor with Confidence + Tips & Templates Address the professor formally using their appropriate title (e.g., Dr., Professor). Begin your email with a polite greeting, such as "Dear Professor [Last Name]." Introduce yourself briefly if necessary, mentioning your name, course, or any relevant information. How to Email a Professor: Tips and Samples How to write an email to a professor: A step-by-step guide. 1. Make sure you really need to send that email. If you want to email a professor asking a question, check your syllabus first. Chances are pretty solid you'll find the answer. The syllabus can tell you about your workload, assignments, deadlines, and more. How to Email a Professor (10 Tips Plus Examples) 1. Use your academic account. You have a .edu email address for a reason! Don't communicate with your embarrassing "harrystyles_luvr13xx" email address from the middle school. 2. Make the subject line clear. The sooner your professor knows what you're asking, the sooner they'll be able to help you. 3. How to Email a Professor: Use the Proper Subject Line Reasons for Emailing. There are various reasons you may need to email a professor. Whether it be regarding the class itself, asking about assignment due dates, or a class period you may have to miss, emailing your professor is the best and most preferred way of communicating these needs, especially when questions arise outside of your professor's regular office hours. How to Email a Professor (with Pictures) How to Write an Email to a Teacher. Start an email with a proper salutation like "Dear," "Greetings," or "Hello." Introduce yourself by including your full name, the class, and class period. Be as brief as possible in your email; use correct grammar and spelling. Specify the action you want the professor to take, like replying. How To Write an Email For Submission Of Assignment Dear Professor/Instructor [Last Name], I hope this email finds you well. I am writing to submit my assignment for the [Course Name]. The assignment is attached in the required format. I have completed the assignment as per the given guidelines and it is ready for submission. The due date for the assignment is [Due Date]. How to Email a Professor: Сomplete Guide with Samples If your email involves a request, such as asking for a recommendation letter, make sure to include your resume, publications, and any necessary links. Provide as much relevant information about yourself as necessary. Email sample: Ask for clarification on an assignment Emailing a professor: where to begin How to write an email to a professor with examples Dear [professor's name], This is [your name], and I'm a part of your class [insert class name]. We have [insert assignment] that's due in a few days, and I honestly don't believe I'll be able to get it finished on time. I'm sending this email to inquire if it would be possible to get a small extension on this assignment. How to Write a Formal Email to a Professor Professor's title. Begin your email with a polite greeting. Opt for a formal salutation like "Dear" or "Hello," accompanied by your instructor's title, which could be "Professor [Last Name]" or "Dr. [Last Name].". In different countries, the approach to addressing teachers varies according to cultural and educational norms. How to write an email to a professor You should start your email with an appropriate salutation and title for your professor. If your professor is a doctor, don't forget to address them appropriately. You should state who you are and the precise reason for your email. "Dear Professor [last name]". "Hello Dr. [last name]". How To Write An Email To A Professor For example, "Dear Dr. Smith," "Hello Professor Johnson," or "Good morning Dr. Brown.". This helps to establish a connection and reminds your professor of your previous communication. By beginning your email with a proper salutation, you display professionalism, courtesy, and respect for your professor. Emailing a Professor about Late Work: Best Examples & Tips Then, make sure to be as courteous as possible throughout your email as well. [3] Use a formal greeting. "Dear Professor James," and "Professor James," are perfect. "Hey," and "Hi," are too informal and should be avoided. Same goes for your signoff—choose a formal phrase. "Best," and "Sincerely," are great picks. Seeking Deadline Extension: Polite Email to Professor [EXAMPLE] Assignment details. Here's an example of the introduction: Dear Mr/Ms [first name], I hope this email finds you well. My name is [your name], and I am a student in your [course name, section number] class. I am writing to kindly request a deadline extension for the [assignment name] that is due on [deadline]. 4. How to Submit Your Assignment to Your Professor by Email This video instructs MDC email users how to attach and send an assignment in email to a professor. The Cornell Note Taking System In our Cornell Note Taking System module you will: The best way to explore your current note-taking strategies and learn about the Cornell note taking system is to go through our Canvas note taking module. The module will interactively guide you through how to use Cornell Notes - click on the link here or the button below. DePaul adjunct professor fired for optional assignment on how 'genocide A DePaul University adjunct professor said she was fired for giving her students an optional assignment about the war in Gaza.. Anne d'Aquino, who taught in the Health Sciences Department, was ... DePaul University dismisses biology professor after assignment ... CHICAGO (AP) — DePaul University said it dismissed a part-time biology instructor after she gave an optional assignment related to the Israel-Hamas war. Anne d'Aquino told students in May that ... Price.Megan-Professor Reilly-Assignment 3-FINAL Running head: MANAGING CHANGE - ASSIGNMENT 3 1 Assignment 3: Managing Change Megan Elizabeth Price Strayer University PHI 201 Professor Reilly February 14, 2022. MANAGING CHANGE - ASSIGNMENT 3 2 MY PHILOSOPHY OF CHANGE Reacting to Change I had multiple changes in living arrangements, most drastically housing instability until my second marriage ... Nvd NVD Analysts use publicly available information to associate vector strings and CVSS scores. We also display any CVSS information provided within the CVE List from the CNA. Note: The CNA providing a score has achieved an Acceptance Level of Provider. The NVD will only audit a subset of scores provided by this CNA. CVSS 2.0 Severity and Metrics: Does Joe Biden need a miracle or just a bit of good luck? Of course, Trump isn't exactly your ideal "change" candidate — not after four years in the White House and many years on television and in the news. So, does Biden need a miracle to win in ... FEATURE-Latin American universities embrace ChatGPT despite cheating W hen Chilean university professor Diego Martínez asked his 50 students if they had used ChatGPT to help with an engineering assignment, he was surprised to find that every one of them had. essay homework paper phd project resume review speech study thesis