structure of a cv cover letter

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How to write a great cover letter in 2024: tips and structure

A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.

Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.

Here’s everything you need to know about how to write a cover letter — and a great one, at that.

What is a cover letter and why does it matter?

A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.

An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.

Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .

What 3 things should you include in a cover letter?

A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:

1. Personalization

Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.

2. Highlight relevant achievements and skills

Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.

3. Show enthusiasm and fit

Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.

What do hiring managers look for in a cover letter?

Employers look for several key elements in a cover letter. These include:

Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.

Clear and concise writing

A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.

Demonstrated knowledge of the company

Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.

Achievements and accomplishments

Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.

Enthusiasm and motivation

Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.

Professionalism

A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.

How do you structure a cover letter?

A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:

Contact information

Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.

Employer's contact information

Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.

Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.

Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.

How to write a good cover letter (with examples)

The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.

Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.

1. Add a header and contact information

While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:

• Pronouns (optional)
• Location (optional)
• Email address
• Phone number (optional)
• Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)

You can pull this information directly from your CV. Put it together, and it will look something like this:

Christopher Pike

San Francisco, California

[email protected]

Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:

Warm regards,

Catherine Janeway

Bloomington, Indiana

[email protected]

(555) 999 - 2222

2. Include a personal greeting

Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”

Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.

Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.

Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.

3. Draw them in with an opening story

The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing. 

There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.

Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.

Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:

“Dear Mr. John Doe,

Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.

My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”

4. Emphasize why you’re best for the job

Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.

Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.

Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:

• They want someone who can write social media posts and blog content on tight deadlines
• They value collaboration and input from every team member
• They need a planner who can come up with strong PR strategies

Highlight how you fulfill these requirements:

“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.

Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”

5. End with a strong closing paragraph and sign off gracefully

Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.

You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.

When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”

Here’s a strong closing statement for you to consider:

“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.

Tips to write a great cover letter that compliments your resume

When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:

• Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
• Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
• Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
• Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
• Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
• Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
• Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
• Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
• Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
• Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
• Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
• Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
• Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
• Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
• Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.

Common cover letter writing FAQs

How long should a cover letter be.

A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.

Should I include personal information in a cover letter?

While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.

Can I use the same cover letter for multiple job applications?

While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.

Do I need to address my cover letter to a specific person?

Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."

Should I include references in my cover letter?

It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.

It’s time to start writing your stand-out cover letter

The hardest part of writing is getting started. 

Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started. 

There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role. 

Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.

If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.

Ace your job search

Explore effective job search techniques, interview strategies, and ways to overcome job-related challenges. Our coaches specialize in helping you land your dream job.

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

3 cover letter examples to help you catch a hiring manager’s attention

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Cover Letter Format (w/ Examples & Free Templates)

Give someone who knows nothing about cooking the ingredients to a perfect meal and you’ll end up with a disorganized, very possibly inedible, meal. 

The same disorganized, quite possibly tasteless, fate awaits your cover letter if you don’t know how to properly format it. 

Getting the cover letter format right is the same as having those coveted cooking skills that can turn the right ingredients into a meal that leaves you wanting more.

Now, if you’re wondering whether your formatting skills are enough to impress recruiters, there’s no need to worry. 

This article is going to show you exactly how to format a cover letter the right way. 

Here’s what we’re going to cover: 

• What Should Go On a Cover Letter?
• How to Format Your Cover Letter
• (Free) Cover Letter Templates You Can Use
• How to Format Your Cover Letter When Sending It Via Email

The Best Cover Letter Format - What Goes on a Cover Letter

Your cover letter’s format is both how your cover letter looks and how it’s structured. 

So, cover letter formatting includes everything from page margins, spacing, and font size to how long your cover letter should be, how many paragraphs it should have, and what each paragraph should contain. 

Pretty substantial, if you ask us - which is exactly why we’ll go over these elements one by one. Before we do, however, let’s first get the essentials out of the way. 

What exactly goes into a cover letter? The short answer is as follows:  

• A header , which contains your contact information and the employer’s or recruiter’s contact information.
• A greeting to the recruiter and the opening paragraph , which you want to use to grab the reader’s attention.
• The body of your cover letter , which is between 1-3 paragraphs.
• A closing paragraph , which usually contains a call to action.
• A formal salutation .

And here’s what that looks like in practice: 

A Look into Your Cover Letter Format, by Section

In theory, all these rules are pretty straightforward...

But if you’ve ever written a cover letter before, you’ll probably agree with us that actually writing one ain’t all that simple.

In this section, we’ll take you through the entire process of creating a cover letter, section by section!

Starting with:

#1. Header 

Your cover letter’s header should contain your contact info, the date, and the hiring manager’s or employer’s contact info. 

If you’re wondering which contact information you should include and which you should leave out, here are the essentials: 

• Full name and professional title (where applicable) 
• Phone number
• Name and professional title of the hiring manager
• Name of the company you’re applying to 
• Company address 

Here’s a visual representation of this: 

If you want to know more about header formatting, such as what you can optionally include and what you should definitely leave out, head over to our guide on how to start a cover letter . 

#2. Greeting 

After listing your contact information, it’s time to address the cover letter . 

First things first: the impersonal and overly popular “To Whom It May Concern” and “Dear Sir/Madam” are yesterday’s news. They’re impersonal and just about every other applicant uses them. 

And you want your cover letter to stand out, right?

So, greet the hiring manager directly, instead. For example: 

Dear Mr. Brown, Dear Mrs. Waldorf,

If, however, you are unsure about their title, gender, marital status, or pronouns, use their entire name to avoid any mistakes, such as: 

Dear Alex Brown, Dear Blair Waldorf,

Alternatively, the recruiter may hold a title, such as Doctor, Professor, or sergeant, or you might be addressing a letter without a contact person. 

In such cases, here are some do-s and don’t-s to keep in mind: 

Dear John Doe, Dear Mr./Mrs. Doe, Dear Dr. Leonard, Dear Rev. Owen, Dear Marketing Hiring Team, Dear Director of Marketing,

To Whom It May Concern, What’s Up Hiring Team, Dear Sir/Madam, Hey John, Hi there Hiring Team,

#3. Opening Paragraph 

The opening paragraph of your cover letter is where the recruiter first gets to really hear your voice. As such, you’ve got to make it count and grab their attention before they move on to the next applicant.  

And how exactly do you do that? Well, for starters, avoid being generic. You don’t want your opening paragraph to sound as if you’re applying to dozens of jobs with the same letter.

Instead, you want your opening paragraph to mention:

• Your name, profession, and years of experience.
• 1-2 of your top achievements (to help you stand out).
• The name of the firm and position you’re applying for.

Here’s what this would look like in a cover letter:

My name is Ellen and I’d like to join Company X as a marketing expert. I believe that my 5+ years of experience as a marketing specialist, as well as my skills in PPC management and copywriting, will help me drive new users to your platform Additionally, I believe that my past experience in the financial industry will help me excel at the role.

Struggling with writing your own cover letter introduction? Check out our guide on how to start a cover letter effectively! 

#4. Cover Letter Body 

The body of your cover letter usually consists of 1-3 paragraphs and is where you convince the recruiter that you're the right person for the job.

We have a few pointers to help you do that:

• Don’t just rehash your CV. The recruiter already read it. Instead, use your cover letter to elaborate on your achievements and back them up with even more evidence. 
• Understand the job requirements. Check the requirements for the position in the job listing, see how you can match them with your strengths and qualifications, and use the body of your cover letter to show you’re a good fit for the job. 
• Research the company. Also important is to show that you match the company’s culture. Read up about the company you’re applying for and learn what’s their product/service, what are they known for, what kind of culture they have, and so on. Then, in your cover letter, mention a bit about the company’s culture and talk about how you’re a good fit.

And here’s hows the body of your cover letter would look like in practice: 

In my previous role as a Marketing Expert, I also handled the company’s Digital Marketing. During the course of one year, I managed the company’s monthly Facebook ad budget, which amounted to $20,000+ and the process of ad creation and management end-to-end. The process involved creating ad copies, images, picking out the targeting, running optimization trials, and so on. 

In addition to Facebook advertising, I am also knowledgeable in other Pay Per Click channels, such as: 

I actually learned a lot about PPC management basics from your company YouTube channel, and really admire how you guys manage your ad accounts. Since I’m already familiar with how Company X handles ads, I believe that I’d be able to really excel at the role.

#5. Closing Paragraph (And a Call to Action) 

Now, how you end a cover letter is just as important as how you start it. 

As you wrap up your cover letter, it’s important to do the following:

• Mention anything that you couldn’t in the previous paragraphs . If you have anything left to say, mention it here. 
• Thank the hiring manager for their time . Good manners go a long way. 
• Finish the cover letter with a call to action . Your cover letter’s last sentence should be a call to action, such as asking the hiring manager to take some sort of action. 

Here’s an example of that: 

In conclusion, thank you for considering my application. I hope I have the chance to help your company take its marketing initiatives to the next level. It would be great to discuss how my experience so far can make that a reality. 

As for your formal salutation, you can use any of the following “tried and tested” greetings: 

• Best Regards,
• Kind Regards,

Cover Letter Format Guide 

We went over what goes in your cover letter section by section. However, how your cover letter looks on the outside is just as important. 

Following some standard formatting tips will show the hiring manager that you took the time and put in the effort to hand in the best version of a cover letter, which is sure to help your case. 

Here are the rules that you need to follow: 

• Keep your cover letter between half and one page in length to make sure the recruiter actually reads the whole thing (if you had to read 100+ cover letters, you’d want applicants to stick to one page too). That’s between 250-400 words long . 
• Use 1 or 1.5 line spacing throughout your text , and double spacing between paragraphs. 
• Go for a simple and readable font and set your font size to 11 or 12 pts . Using custom fonts may seem like a good idea, but there’s no guarantee the hiring manager’s computer will have that specific font installed.
• Save your cover letter in PDF format to make sure the layout stays the same despite the type of software or Operating System (OS) that opens it. 

Or Choose One of Our Cover Letter Templates 

The cover letter is an inseparable part of any application package. As such, you want your cover letter format to be as impeccable as possible. 

And while the formatting rules we’ve listed above aren’t complicated to follow, you’d rather not take any risks with your cover letter format.  

Want to make sure that your cover letter format is impeccable?

Just use a cover letter template!

The format is done for you - all you have to do is fill in the contents. 

Our cover letter templates are well-designed and guaranteed to leave a good impression on the recruiter!

On top of that, all of our templates come with a matching resume template , ensuring that your job application stands out from the rest.

Sending Your Cover Letter Via Email? Here’s How To Do It! 

It’s safe to assume that nowadays, most cover letters are sent via email. That means that you’re probably submitting your email in one of two ways: 

• Sending it as an email attachment.
• Uploading it to the company’s webpage.

If that’s the case, you’re good with the formatting rules listed above. 

If, however, you’re sending your cover letter in the body of the email, here’s what you need to do differently: 

• Write a professional subject line. The best and safest formula is “Name - Position you’re applying to” (e.g. “Helen Simms - Application for Marketing Expert Position”).
• Remove the header. As the hiring manager’s contact details and the date are no longer necessary, remove the header altogether and place your contact information underneath the formal salutation. 
• Look out for typos. Check your cover letter and then double-check it. Typing on a keyboard can be tricky; sometimes, a typo might just be a matter of fast typing. Avoid that by being extra careful. 

And you’re about ready to press “Send.”

Key Takeaways

Your cover letter format is a big part of the impression your job application can make. As such, it’s important to get the formatting right. 

Here are the main points this article covers to achieve that: 

• Make sure to structure your cover letter the right way. 
• Address your cover letter the right way and write an attention-grabbing opening paragraph.
• Wrap up your cover letter with a call to action. 
• Pay attention to the margins, space lining, font size, and cover letter length.
• If you’re sending your cover letter as the body of your email, make sure to tweak the formatting accordingly.  

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The Ultimate Cover Letter Format & Structure Guide (+ Examples)

In this article, you'll read about:

What Is a Cover Letter?

The correct cover letter structure, how to format a cover letter, cover letter template, cover letter sample.

A cover letter (or sometimes also referred to as a “letter of motivation” or “job application letter”) is a formal document sent along with your resume/CV for a job application. It provides additional information besides what is written in your resume with an aim to express yourself further in a more personal way. 

Recruiters can tell a lot about you from your cover letter. Aside from the information that you disclose through the content of your cover letter, recruiters can also infer your soft skills, such as how attentive to detail you are, how good you are at communicating through written language, and more through how you format your cover letter.

When writing a professional cover letter, you need to pay attention to the following elements:

• Cover letter format (i.e., structure, header, layout) 
• Cover letter style (block or semi-block)
• Cover letter line spacing 

This article will guide you through how to format a cover letter properly and provide you with cover letter layout examples.

A cover letter is a letter accompanying your resume or CV when you apply for a job, as a tool to promote or market yourself through written communication to the recruiter before you meet them face-to-face.  There is a general cover letter format for job applications that you can always follow and never go wrong with, but it is still important to keep in mind that different employers might have different specific requirements for applications. So, you have to make sure to read the job posting carefully.

Depending on the requirements and medium you use to send it, you will need different cover letter formats. 

Based on the situation and requirements of the employer, you can decide which cover letter format to go with, such as: 

• Email cover letter format: Cover letters are written as the email content when sending an application via email.
• Digital cover letter format or electronic cover letter format:  Cover letters are saved as a doc or pdf file and sent as an email attachment. 
• Printed cover letter format: Cover letters are printed out as a hard copy along with a printed resume to a mailing address.

Recruiters usually will read your cover letter before your resume. Therefore, it is important to create a good first impression with a properly written cover letter format. In this part, we will show you what elements should be included in a proper cover letter format.

Date written 

The date is a small aspect of the cover letter header format, and yet requires as much attention as others. 

The correct way to format is:  [Month] [Day], [Year]

Examples of how to format cover letter's date: 

March 30, 2022

Contact information

For printed/digital cover letter formats, both the sender’s and receiver’s contact information is usually placed at the top in the cover letter header. But, if you are writing an email cover letter, you can include your contact information at the bottom of the letter with your signature and name. No matter what, make sure you use a professional email and provide accurate information. 

Examples for email cover letters:

Best regards, Katherine Nguyen  (+1)-333-0987 |  [email protected]

Examples for printed/digital cover letter formats:

Kevin Nguyen  (+1)-333-0977  [email protected]

Richard Jenkins Head of HR at HHH Company  (+1)-992-9922  [email protected]

Salutation or opening greeting

You should directly address the person who will be going through your application for this position. They could be the hiring manager or the Head of the Department where the vacancy is from. 

💡 Pro Tip : To know who the hiring manager in charge of the position is, you can refer to the job post uploader, or do some research on the company website. You could also ask a connection that you have in the company (if any).

How to write a salutation may vary depending on the cover letter style. “Dear”, “Hello” are the safest greetings that you can go with. They sound friendly yet still maintain a professional tone.

Examples of cover letter salutations:

• Dear Mr. Jones, 
• Dear Hiring Manager, 
• Dear [Name of Department] Department Team,
• Dear Sir/Madam,

You might think, " How about using ' To Whom It May Concern ' ? " Surprisingly, this salutation is no longer considered as a good one to use in application letters as it is needlessly formal and doesn't address a specific person directly.

Opening paragraph

The goal of the opening paragraph is to explain to the reader who you are and why you're writing this letter. 

Think of it as the first introduction about yourself that will grab the hiring manager’s attention right away and stand out from the crowd. If written boringly, they may never even get to the second paragraph, and you don’t want that.

💡 Pro Tip : State an accomplishment to show your confidence, determination, and interest in the position, for example: “ I believe that… ”, “ I am very interested in… ”, “ I am writing to express my strong interest in… ”, etc. 

Here's an example of a cover letter opening paragraph:

My name is Katherine Nguyen - a registered nurse currently looking to acquire the nurse practitioner position at ENTC Hospital. I believe that my 8 years of experience in relevant roles makes me the right fit for this role. 

Middle or body paragraph

Here comes the most important section in the cover letter format for job applications. 

In this part, you need to explain why you think you're qualified for the role, in terms of expertise, work experience, and skills. You're selling your candidacy to the reader, so it's important to be as specific and concise as possible. 

Below are some tips when formatting your cover letter’s body paragraph:

• Avoid only repeating the information that’s already mentioned in your resume. 
• Make strong connections between your qualifications and the job requirements. 
• Use several shorter paragraphs or bullet points instead of one large block of text.

Here's an example of a cover letter body paragraph:

I have engaged in various industries, including technology, education, and beauty. I am a detail-oriented, enthusiastic, and diligent individual with nearly 6 years of experience in Content Marketing, SEO Writing, and Social Media Management. My major job responsibilities include: 

• Producing SEO-friendly content to publish on relevant media channels such as the company website, LinkedIn, and Instagram. 
• Conducting keyword research and leveraging SEO practices to optimize the article writing. 
• Managed multiple social media accounts to promote the company branding and  products.

In addition, I have a background in Digital Marketing and graduated with a Bachelor’s degree in Communication and MBA from Western State University. In terms of language ability, I am a native English speaker with professional working proficiency in Korean and basic French.  

Closing paragraph

In the final paragraph of your cover letter, you should focus on the value you can bring to the organization.

What’s more, making a statement about how thrilled you’ll be to be a part of the team will also show your interest in the position. Besides that, don't forget to express your appreciation for the hiring manager's time and consideration. 

Here's an example of  how to format your cover letter ’s closing paragraph:

I have had a strong passion for writing since I was little. I've also been a big fan of Beauty Magazine and the impact that it brings for young girls for many years. Therefore, I hope that I can become a part of the team and contribute to the expansion of Beauty Magazine into the Asian market. 

Thank you for taking the time to review my application. Please let me know if you have any questions. I look forward to your response.

Now it's time to finish with a professional sign-off. 

You can simply end your cover letter with a formal complimentary closing, followed with your signature.

Since you're writing a formal document, avoid using casual language and tone like “Yours truly", “With love,” or "Take care".

For an email/digital cover letter format, you may need to put your contact info below your signature. For a printed cover letter format, make sure your signature is handwritten.

Examples of appropriate sign-offs to use in a standard cover letter format :

• Kind regards,
• Best regards,
• Best wishes,
• With gratitude,
• Respectfully,

Below are 5 elements that should be kept in mind for a good cover letter format. 

Similar to writing a CV or resume, it's best to keep your cover letter font professional. 

Use standard font styles such as: Arial, Helvetica, Roboto, Times New Roman, Verdana

Use fancy fonts, as hiring managers will find it hard to read and unprofessional. 

As for your cover letter font format, you should adopt no larger than a 12-point font and no smaller than a 10.5-point font. 

Good spacing is essential for a standard cover letter format. Proper white spaces will make it easier for employers to grab key information. Also, the cover letter layout will look neat and well-arranged. 

How to format cover letter spacing properly: 

• Leave space between each section (i.e., date, recipient’s address, salutation, body paragraphs, closing, and sign-off.)
• Use business letter format spacing: 1 or 1.15.

🖋 Margins & Alignment

Align your text to the left and use standard 1”-1.5” margins for all four sides. However, feel free to adjust the cover letter margins if you’re running out of space.

🖋 Cover letter full block format

There are three types of formats for how letters are typically written on paper, which are block, modified block, and semi-block format.

Most readers and job applicants prefer a cover letter in full block format since it’s most easy-to-read and looks neat. Doing this is very simple. All you need to do is put all elements of the letter aligned to the left margin of the page and all paragraphs are separated by a double line space to create a full block cover letter format.

🖋 Cover letter length

Your cover letter should range from a half-page to one full page, typically between 250-400 words. This way, you can keep it concise and informative at the same time. 

[Your Name]

[Your Address]  [Your City, State, Zip Code]  [Your Phone Number]  [Your Email Address]

[Hiring Manager’s Name]

[Company Name]  [Company Address]  [Company City, State, ZIP Code]

Dear Hiring Manager (or [hiring manager's name] ), 

My name is [your name] . I’m excited to be applying for the [job title] position at [Company Name] . [Short overview of your expertise, skills, and most outstanding accomplishments in the field] . [Your interest in this role and briefly explain how it matches your career goals] .

During my  [number of years] years of experience, I worked on  [major job responsibilities] . My greatest accomplishments are [relevant past achievements] . These experiences have allowed me to gain [skills relevant to the position] which I believe will allow me to [how you want to contribute and help the company grow] .

In addition to my experience, I have a solid educational background with a [educational degree] in [major of study] . I’m also a/an [personal trait] individual who is [soft skill #1, soft skill #2, soft skill #3…] .

I am confident that the professional experience and skills I’ve obtained in previous positions have prepared me for this opportunity. I would love to meet you and discuss further on how I might be an asset to the [name of team, department or company] . 

I have attached my resume for your reference. Thank you for your consideration and for taking the time to review my application. I look forward to hearing from you so we could discuss my contributions further in an interview at your convenience.

[Signature]

Now that you already know what a cover letter format for job applications looks like, let’s check out a formal cover letter example for a graphic designer position.

Marybelle Smiths  Victoria, TX 77979  [email protected] (+361)-443-5491

March 18, 2022

Samuel Lin Head of Marketing Team  SamaTech Corp. 90 Live Oak St., Lilita, TX77971

Dear Samuel,  

My name is Marybelle Smiths, a freelance graphic designer with 5 years of experience in the field. After reviewing your job listing, I'm excited to be applying for the Graphic Designer position at SamaTech. I strongly believe that my proven experience in various large-scale projects makes me an ideal candidate for this role.

I earned my bachelor’s degree in Communication and Media Design from Texas A&M. During my recent 5 years working as a freelancer, I have developed the necessary skills to deliver informative and eye-catching designs, including package design and marketing collateral. I have worked with nearly 30 big clients in the FinTech, beauty, and tourism industries - not to mention 80+ small and medium-sized projects in other areas. 

The biggest achievement I have obtained is an increase in blog traffic by 145% and shares by 80% by adding my graphics to the older posts that did not have images. I have achieved many testimonials from my clients - please kindly check them out on my LinkedIn and Upwork profile. 

In addition to graphic design work, I have also expanded my expertise into web design and video production. To the best of my knowledge, SamaTech is looking for part-time assistants in these two fields.  

Therefore, I am confident that my experience and abilities will make me the right fit for the vacancy at SamaTech. I also know that I'd be able to develop my skills further should I be hired to become part of your team. 

Thank you for your time and consideration. Please let me know if you have any questions. I look forward to hearing from you and to having an opportunity for an interview.

Sincerely, Marybelle Smiths

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How to Write an Incredible Cover Letter

A comprehensive guide on the best structure for your cover letter, what to include and tips to make your application stand-out.

Cover Letter Structure

While a resume merely states facts about you, the cover letter allows you to tell the full story of why you’re the ideal candidate for the job.

This article will walk you through how to write the best cover letter to maximize your chances of getting through to the next stage of the application process. To provide a detailed example, it will focus on a cover letter for the McKinsey business analyst role.

Generally, a cover letter is structured in the following way:

• Why this company/ position
• Why you're the right candidate

Those paragraphs should make up a one-page cover letter and it’s not recommended to have anything longer than that. Remember to break the letter down into a few paragraphs so that it is easy for the recruiters to read and navigate.

Let’s get into the details of each section.

Cover Letter Header

The header is fairly straight forward. On one side you will have the recruiter’s contact details, and on the other side you’ll have yours. (See the picture below for the layout). Remember to keep the email appropriate and formal, probably best not to use the one you created when you were 12.

If you don’t know the recruiter’s information don’t worry, either put the name and address of the company, or just delete that section.

Cover Letter Opening

The first big section is the introduction, where you want to explain who you are. For example, you could be a third year student at Harvard University majoring in Economics, or a working professional in Google’s engineering team. Then, you want to mention the specific position you’re applying to and show enthusiasm.

It is also common to have a hook here to grab the attention of the recruiter. This could be mentioning an accomplishment, recent news about the company, or it’s popular to mention a mutual connection if you have one. This could be as simple as “after attending a career fair at my university and speaking with Bill Smith, a management consultant at McKinsey, I was very impressed to hear about McKinsey’s unique company culture. Specifically…” .

By writing this the person is able to demonstrate that they’ve done their homework, as they’ve gone out of their way to meet McKinsey representatives at a career fair, and even managed to talk with Bill about what the company’s culture is like. It also encourages the recruiter to keep reading in order to find out what this applicant means by McKinsey’s unique company culture.

If you can use a hook, that’s great, but it’s not going to damage your cover letter if you don’t include one.

Why this Company & Position

In this section you want to explain your motivations for applying to this role. When doing research for this part it’s useful to read the companies about page, and the job description. For example, if you were applying to McKinsey’s business analyst role, from their website you could discover that the company places a big emphasis on developing their employees, since they provide training, mentoring, and leadership opportunities.

• Why this company. Mention your findings from the website by saying “I am attracted to McKinsey as junior employees receive training, mentoring, and substantial responsibilities to continue growing their career at the company” .
• Why this role. Look at some of the bullet points that describe the tasks and requirements of the position. For the McKinsey role the description indicates a focus on problem solving, working with teams, and presenting effectively. From this you could write “the business analyst role is particularly appealing to me as it offers the challenge of solving complex problems, the opportunity to collaborate as a team, and the chance to communicate our findings effectively to senior management” .
• Bonus answer. Mention specific news articles that the company you’re applying to has been involved in. For example, in the case of McKinsey, it could be some of the strategic solutions that they proposed to a client and how that’s changed their negative dynamic into a more positive one. Also, if you name drop specific clients they’ve worked with and helped improve, that shows you’ve done your homework. This is important as you want to show that your cover letter is tailored for McKinsey, and not just a generic one.

Why you are the Ideal Candidate

This section is essentially your sales pitch. It’s where you highlight why you, this company, and this position are the perfect match.

• Look at the job description and requirements. For the McKinsey business analyst role, the description shows that they are looking for people that can break down and solve problems through quantitative analysis, and that they should be comfortable with ambiguous and ever-changing situations.
• Find relevant personal examples. For instance, this could be “this past summer, I interned at an NGO fighting poverty, where I was involved in solving the complicated logistics of delivering perishable food to people in need across the city. I created an excel model that predicted the departure and arrival times of each food container, allowing us to efficiently transport food to over 50,000 people, with savings worth $10,000 a year.”

This example is made up, but it highlights that you tackled a complicated problem that was ever-changing, by applying excel, an analytical tool to solve it. The answer also quantifies the results to give the recruiter an idea of size and detailed context.

As you can see from this example, even though McKinsey is a management consulting company and this internship was at an NGO, if presented in this way, there are quite a few transferable skills. Whilst this is an example of a job, it could be an extracurricular project or university coursework if you don’t have much work experience yet.

• Avoid this common mistake. Don't apologize for a lack of experience. People often put “although I have limited professional experience, I believe that my relevant courses in university provide the necessary knowledge to succeed in this position” . However, there’s no need to mention that you have limited professional experience as you are just highlighting your weaknesses when they haven’t even asked for it.
• Pull on the educational experience you already have. For example, “I’m excited to apply the business theory I have learned at university in a practical environment such as this business analyst position” . Now instead of highlighting your weaknesses, you’re able to show how you can transfer your theoretical skills into practical ones.

There’s no clear rule on how many paragraphs this section should be, so as long as it strengthens your application and doesn’t go over the 1-page mark, feel free to include it. However, try not repeat your resume in bulk, just highlight certain positions and skills you gained for them, and only add experiences that are relevant for the job.

Cover Letter Closing

There are two main things you want to address in the closing section. First, you want to reiterate that you’re the right candidate for the role, and then thank the recruiters for their time.

The first part could be something along the lines of “I am confident that my background, education, and work experience will yield the right set of skills for the Business Analyst role at McKinsey in NYC.” This briefly summarizes the points you’ve mentioned in the cover letter, and clearly states which role you are applying for, creating a full loop from the introduction paragraph.

For the second part, this only needs to be a brief sentence, along the lines of “thank you very much for your time and consideration in reviewing my application.”

Once you have a cover letter and a storyline that you’re happy with, then you can recycle its content. For example, you can take a portion of the cover letter when sending out a cold email asking for a job, or you can also use it to answer the “tell me about yourself” question during an interview, or even have it on your LinkedIn “about” page.

Taking the time to draft a strong cover letter is important as it can become a useful resource.

Finally, do you need to update your cover letter for each application you send?

Ideally, you would have a few different cover letter templates by industry. For example, if you’re a business student interested in finance, accounting, and consulting, you’d have three different templates. Obviously, the skills for an accounting and consulting job will differ quite a bit so it makes sense to have different templates. However, if you’re looking at two management consulting jobs at Deloitte and at EY , they probably have similar requirements, and you can getaway with using the same template and modifying a few words here and there.

Many people recommend that you tailor your cover letter to each application, but realistically if you’re applying to 50 roles, it will take you a while and it won’t necessarily be time efficient to make 50 completely different cover letters.

Additional Resources

If you want to develop the technical skills you'll need to become a stronger job applicant, take a look at our Excel for Business & Finance Course , our Complete Finance & Valuation Course and other courses using the get started button below.

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Building a cash flow statement from scratch using a company income statement and balance sheet is one of the most fundamental finance exercises commonly used to test interns and full-time professionals at elite level finance firms.

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The Ultimate Cover Letter Writing Guide

The complete guide to writing an effective cover letter.

Any of these sound familiar? The simple answer is yes, having an effective cover letter is completely necessary and highly recommended and we’ll tell you  why you need a cover letter as well as a resume!

When you’re applying for a job, whether it be for an  entry-level  position after graduating or for a high-level executive vacancy with a  professional resume , a  cover letter is essential to make your application stand out .

Without this extra introductory letter, a resume alone could easily be discarded by a hiring manager. CareerBuilder  estimates you’re  10% more likely to miss out on an opening  if you don’t include a cover letter.

Writing a good cover letter  it’s not a skill many many people master, but that doesn’t mean it’s an impossible feat!

With our complete  cover letter guide , you’ll learn  how to write a cover letter  that will attract the hiring manager and convince them to read your winning resume.

What is a cover letter?

A cover letter is an extension to your job application.  It is not obligatory but including a well-written cover letter is  strongly advised by all human resource experts . By definition, a cover letter is an accompanying, explanatory letter.

All  jobseekers need a sales pitch  of sorts, they need to hook the reader and demonstrate to the hiring manager why they are the right person for the vacancy on offer. This style of  self-marketing for a job application  must come in the form of a  winning resume and cover letter combination  that complement one another.

A simple cover letter is an introduction to the candidate  behind the qualifications and experience. The aim is to show a prospective employer how you can take on the role and  what you can offer the company  in question.

Cover letters generally  follow a basic structure  and can be in either hard or digital format, that is to say, either printed and sent via regular mail or as a document scanned and attached to send digitally, or written directly in an  email cover letter .

Why include a cover letter on a job application?

If you want to stand any chance at all of  catching the eye of a potential employer , it is  imperative to include a cover letter  with your job application.

Simple – even if you  create an effective, outstanding resume , using all the right keywords and qualifications etc. it’s possible there are candidates more qualified than you or with more experience so it’s necessary to  add a cover letter to back up your resume  and allow the hiring manager to see more of your personal side that is relevant to the vacancy.

• The cover letter demonstrates your communication skills.
• The cover letter serves as an introduction to the resume.
• The cover letter can be used to emphasize certain skills, or mention skills that you couldn’t fit on the resume (it serves as an addendum).
• The cover letter is what you customize for each position, to show why you are the right person for “That” role, as opposed to the resume which stays pretty much the same for all applications.

A cover letter is the added value  that you need in a job application to ensure the call-back you’ve been waiting for.

To  create a unique, tailor-made job application , each candidate should use a cover letter to highlight their strengths and  elaborate on relevant achievements  that demonstrate their ability to take on the new responsibilities.

Is it practically always sensible and  appropriate to write a cover letter to accompany a resume for a job application  that should be customized for the role you’re applying to including any explanations of information that might be missing from the resume, such as employment gaps, traveling, periods of study etc.

The only time it is acceptable to not include a cover letter in your job application is if the job listing specifically requests that you do not.

Advantages of Writing a Cover Letter

A cover letter directly adds to the likelihood that you are called in for an interview and  gives you a better chance of being hired .

If you’re successful in  writing an effective cover letter , it will offer you the following advantages:

• Hiring managers will see your added effort
• Demonstrates you put in the time to learn about the company
• It will add a personal touch to your application
• It shows your enthusiasm for the opening
• Hiring managers will become acquainted with your best qualities

Knowing exactly what is in a cover letter will ensure that it gives you a  major advantage  over the other applicants.

What are the 3 Types of Cover Letters?

Adding a cover letter is almost always essential, but  choosing the appropriate letter  will also be key. Depending on the job post you are applying for, you will need to select the best type of letter to send along with your resume.

There are  3 types of cover letters  that you can send to a hiring manager. The 3 types are:

• Application cover letters
• Letters of Interest
• Email Cover letters

The letter you write is influenced by  whether you are going to apply for a job directly , citing a referral, or asking about vacancies that are not advertised.

Whatever the case may be, ensure that the cover letter is  specific to the job vacancy . It’s always important to avoid making a generic cover letter for every single job you apply for.

So, what are the 3 types of cover letters you should consider sending to a job recruiter?

Application Cover Letter

This is your  classic cover letter  that you send to a hiring manager when you spot a company advertising a job opening. When you want to directly apply for a position, it is mandatory to send this, unless you are specifically asked not to.

Using this letter, you can mention why you want to work for a specific company and why you are the perfect candidate for the position.

Letter of Interest

Say you notice a company that you would really like to work for. It fits your sector, and you know it offers great benefits and good pay. However, you  can’t find any openings  that match your skill set.

If that’s the case, you don’t need to sit around and wait for the company to have a job vacancy. You can take action with a letter of interest. This type of cover letter  states your interest in being employed  by a company that isn’t currently advertising any vacancies.

This type of letter goes by a couple of other names, such as:

• Letter of intent
• Statement of interest

Of course, since there is no vacancy there is no role you can specifically mention, which is the major difference between a letter of intent and a traditional cover letter. Your objective will be to  advertise yourself well enough  that an employer will just have to interview you.

Email Cover Letters

Over the years, the job application process has shifted to a nearly  100% online hiring process . Due to this, it may be necessary to send your cover letter  in an email  as part of your job application.

While applying, there may not be an option to upload your cover letter. Or maybe you would just like to send it in the  body of your email along with your resume . You can send it in one of two ways, in the body of your email or as an attachment (in PDF).

How to write a cover letter

A cover letter, although  short in length  generally, can take time to elaborate as it is important to get it right. Sometimes, due to the scarce space for writing, candidates find it difficult to know  what to include in a cover letter  and  what to leave out .

However, knowing  how to do a cover letter  can make all the difference to your job application and be the just the thing to capture the attention of a hiring manager.

A  professional cover letter  should be well-formatted, following a structure with a header, an opening paragraph, a second main paragraph, a final closing paragraph and a closing with signature/electronic signature.

To  begin writing a cover letter for a job application , candidates should analyze their skills, qualifications, accomplishments and experience to  decide which are the most fundamental aspects to include  in their personalized cover letter.

Next, each jobseeker will have to  select the most job-relevant  of these elements to include by  comparing them with the required or desired qualifications and experience  in the job description.

Finally, the applicant should choose some  memorable examples which demonstrate evidence  of each element included in their cover letter, aiming to  tell a story  which shows their aptitude concerning each skill or qualification.

Jobseekers should also ensure to explore  how to make a cover letter  for their specific role or industry because, similarly to resumes, each cover letter should be  tailored for the vacancy  and company to which it will be sent.

It is vital for candidates to  consider several factors when it comes to writing their professional cover letter . A jobseeker must review their  resume work history section  as well as any skills and honors included to find the  most pertinent experiences  that can be explored further. Detailing examples of when a candidate demonstrated certain abilities or expertise is how a candidate can convince a hiring.

One way to create a winning cover letter is to use an  online cover letter creator  or take advantage of cover letter templates as a stepping stone as well as checking out cover letter examples that can serve as a great source of inspiration for you to make your own  unique cover letter .

Our  cover letter builder  forms part of our resume builder and allows jobseekers to create a more complete job application. Users can write their cover letter with pro tips and design help thanks to our pre-designed templates. Read our  cover letter writing guide  to get to grips with  cover letter writing techniques  and tips before using our online cover letter builder!

How to Structure a Cover Letter

The  structure and layout of a cover letter  is essential to make sure the letter displays each point that you wish to get across  clearly and concisely . This means it’s necessary, in general, to follow a commonly-accepted format for an effective cover letter.

Similarly to a  resume format , designing and  writing a cover letter has certain rules  which should be adhered to in order to convey the necessary information in a brief and to the point introductory letter.

Check out some of the  cover letter best practices  as advised by human resources experts below:

• It’s imperative to  begin a cover letter with a header , including the candidate’s name and contact information as well as the date. This  primary cover letter section  can also include the job title, website and other relevant personal information.

Following this, the  letter should include the details of the company  and person to whom you are writing, with the full name, job title or team, company name and address.

• The main body of a cover letter should be divided into  three sections : an introduction, a bullet list of accomplishments followed by a paragraph highlighting skills, and a closing paragraph inviting the hiring manager to contact you. By using bullet points when detailing your achievements and capabilities, you can make sure that recruiters will be able to quickly pick out key information. This is especially important as studies have found that recruiters spend very little time reading each individual application.
• Finally, the letter should be electronically or physically signed with your full name in a formal manner.

The universally-accepted  cover letter length  is no longer than one letter page, which in total has about  250-300 words  for the main body of text.

Don’t  repeat information  or be too detailed because hiring managers simply do not have the time to read it all and will simply skip to the next one.  Resumes that run over 600 words  get rejected 43% faster and cover letters can easily fall into this trap too.

Keep your cover letter short and sweet and to the point!

Get more  cover letter formatting advice  in our guide on  how to format a cover letter  with tips and information about all aspects of a good cover letter structure.

Cover letter advice

The  importance of including a cover letter  with your job application is often overlooked by jobseekers of all categories, however this can seriously reduce your possibilities of getting an interview with a prospective employer.

Therefore you need not ask yourself  when to write a cover letter  because the answer is just that simple – it is  always appropriate to include a cover letter in your job application , unless the listing explicitly requests that you do not.

Check out the following  expert cover letter tips  to create a winning cover letter that will convince the hiring manager to give you a call:

• We may be quite repetitive with this one but the sheer quantity of resumes and cover letters that are disregarded simply for forgetting this  vital and basic rule  is incredible:  USE A PROFESSIONAL EMAIL ADDRESS  for your contact details and that does not include your current work email but a personal, suitable email address.
• It is essential to remember to  maintain your focus on the needs of the company  you’re applying to and the requirements and desired abilities of the ideal candidate for the role.  Do not focus on how you can benefit  by becoming a member of their team, but on how the team can make the most of your experience and knowledge.
• Remember to  highlight your transferable skills , especially in cases where you may not meet all the required qualities in the job description such as in student resumes and cover letters.
• Each  cover letter for a job application, cover letters for internships , for further study or even volunteer experience should be  tailored to their specific organization  and position with the pertinent keywords.
• Use specific examples to demonstrate the candidate’s individual capacity to take on the role and  tell a story with your cover letter  to convey more of your personality and passion towards the sector or profession.
• Towards the  end of a cover letter , each candidate should write a convincing finish to entice the hiring manager and in sales terminology “ seal the deal ”.
• Finally when you have completed your polished cover letter, potentially  one of the most important steps  in the process is to  PROOFREAD . Candidates should request that a friend, mentor, teacher or peer takes a look at their cover letter for not only  grammatical and spelling errors  but also any  unwanted repetition or unrelated information .

Some jobseekers doubt  whether a cover letter is necessary or not , but as most human resource professionals agree without a well-written cover letter, candidates lose the  possibility to demonstrate different aspects of their profile  from those included in their resumes which could easily be the deciding factor in your application!

An easy and fast way to write an effective cover letter for a job application is to employ an  online cover letter creator  that will offer advice on  how to complete a cover letter with examples  and HR-approved templates.

Cover Letter FAQs

What do employers look for in a cover letter, can a cover letter be two pages, what is the difference between a cover letter and a resume, should you put a photo on a cover letter.

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How to Write a Cover Letter

Advice for tackling one of the toughest parts of the job-hunting process.

Perhaps the most challenging part of the job application process is writing an effective cover letter. And yes, you should send one. Even if only one in two cover letters gets read, that’s still a 50% chance that including one could help you. Before you start writing, find out more about the company and the specific job you want. Next, catch the attention of the hiring manager or recruiter with a strong opening line. If you have a personal connection with the company or someone who works there, mention it in the first sentence or two, and try to address your letter to someone directly. Hiring managers are looking for people who can help them solve problems, so show that you know what the company does and some of the challenges it faces. Then explain how your experience has equipped you to meet those needs. If the online application doesn’t allow you to submit a cover letter, use the format you’re given to demonstrate your ability to do the job and your enthusiasm for the role.

No one likes job hunting. Scouring through online job listings, spiffing up your résumé , prepping for grueling interviews  — none of it is fun. For many, the most challenging part of the process is writing an effective cover letter. There’s so much conflicting advice out there, it’s hard to know where to start. Do you even need one, especially if you’re applying through an online system?

• Amy Gallo is a contributing editor at Harvard Business Review, cohost of the Women at Work podcast , and the author of two books: Getting Along: How to Work with Anyone (Even Difficult People) and the HBR Guide to Dealing with Conflict . She writes and speaks about workplace dynamics. Watch her TEDx talk on conflict and follow her on LinkedIn . amyegallo

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How to Write a Cover Letter That Gets You a Job Interview

Learn to avoid the biggest mistake job seekers make and write a cover letter that truly makes an impact.

Customers Interviewed by:

Most job seekers don’t know how to write a proper cover letter. They believe a cover letter is just a “here is my resume” note. This is a wasted opportunity!

In this article, you’ll discover the secret to writing a professional cover letter that’s truly effective. It’s not hard to do and will give you a significant edge over the competition. We’ll walk you through the process in a few straightforward steps and provide examples to help you along the way.

Ready to get started? Let’s dive in and create a cover letter that opens doors to your next opportunity.

What is a cover letter and do you really need one?

A cover letter is a short document (around 300 words) that accompanies your resume. Your cover letter should not simply repeat what your resume says . Instead, it should complement your resume, highlight your personality, and potentially address any weaknesses that could otherwise prevent you from getting an interview.

But do you really need a cover letter in 2024? The short answer is YES.

“Over 80% of hiring managers read a cover letter and 60% of applications require one as part of the application,” says career coach Madelyn Mackie . “Even hiring managers and recruiters who say they never read cover letters may find themselves drawn in by a particularly compelling letter.”

In fact, Jobscan analyzed nearly 1 million job applications and found that including a cover letter with your resume makes you  1.9 times more likely  to be invited for an interview compared to those who left out a cover letter.

What’s the biggest cover letter mistake?

The biggest mistake job seekers make when writing their cover letter is to focus only on themselves .

“It’s not about you,” says career coach Susan Schwartz . “It’s about what you can do for them. Talking to them about what they care about—not about what you want—is what’s going to make them want to read your letter. And to hire you!”

According to Schwartz, this is the best way to write a cover letter:

Paragraph 1. A single sentence (maximum two) stating the PROBLEM that the company faces. What is the issue/need/opportunity that this role will address?

Paragraph 2. what solution do you offer how are you the answer to their need again, keep it to a sentence or two., paragraph 3. explanation: what experience do you have that supports your assertion that you can help this paragraph can be 3-4 sentences, but keep it short., paragraph 4. call to action: suggest next steps. not “thank you” but let’s plan to discuss this next week..

Since hiring managers often spend less than 20 seconds on an application, your cover letter needs to grab their attention and get them to look at your resume. By highlighting how your experience matches the job, you make it easier for them to see you as a great fit for the role.

Now let’s examine each of these steps in more detail.

How to write a strong cover letter step-by-step

Now that you know the basics of what to include in your cover letter, let’s go through the process from start to finish to see how you can write a cover letter that will make you stand out from the rest of the candidates.

1. Do your research

Before writing your cover letter, research the company to understand its current challenges and goals. Visit the company website, read their latest news and press releases, and follow their social media channels.

Don’t skip this step! It’s crucial for writing a cover letter that truly resonates with a potential employer and sets you apart from other candidates.

After you’ve researched the company, carefully read the job description. Ask yourself the following questions:

• What specific problems or challenges is this role designed to address?
• How do my skills and experiences align with the job requirements?
• Am I a good fit for the role?
• What unique value can I bring to the company in this role?
• Are there any keywords or phrases that I should incorporate into my cover letter?

After researching the company and the role, you’re ready to start writing your cover letter.

2. Write your opening paragraphs

Many job seekers make the mistake of being too wordy in their cover letters. You’re not writing a novel. Use short words in short sentences. Remember, a hiring manager is going to quickly scan your application, so you need to get right to the point.

Here are some examples of how to start a cover letter:

Dear [Hiring Manager’s Name],

I’ve noticed that NexGen is working hard to stand out in a crowded digital market, and keeping your brand top-of-mind for customers can be tough.

That’s where I come in—I specialize in creating engaging content and smart SEO strategies that boost online presence and drive customer engagement.

I understand that Weissman is seeking to maintain its innovative edge in the dancewear industry while consistently meeting sales and margin targets.

I am confident that my experience and passion for design can help Weissman continue to create stunning, market-leading dancewear.

I understand that Timmons Company needs motivated individuals to manage sales territories and boost product visibility in retail grocery stores around Quincy, IL.

I am excited to bring my self-motivation and sales-oriented mindset to your team, ensuring your products not only maintain their shelf presence but also thrive.

3. Prove you can do the job

Now you need to provide evidence that you’re the right person for the job. The best way to do this is to highlight your relevant experience and achievements. Here are some things you should focus on:

• Specific Accomplishments : Share examples of your successes, such as increasing sales, leading projects, or improving processes.
• Relevant Skills : Highlight the skills that match the job requirements, like planning, organizing, technical proficiencies, or specific industry experience.
• Problem-Solving : Discuss times when you successfully tackled challenges, such as resolving issues, managing conflicts, or implementing solutions.
• Industry Knowledge : Demonstrate your understanding of the field and awareness of current trends and standards.
• Team Collaboration : Mention how you’ve effectively worked in teams, mentored others, or collaborated across departments.

Remember to keep it concise. Your letter isn’t meant to tell your whole story; it’s about making a compelling case that you understand the key aspects of the job.

Your goal is to leave the reader eager to learn more about you. Here are some examples:

“Over the past five years, I’ve led digital marketing campaigns that ramped up organic traffic by 40% and bumped up conversion rates by 25%. I’ve worked with diverse teams to create compelling content that resonates with audiences and used data analytics to refine strategies for maximum impact. My experience with social media management and email marketing also ensures a holistic approach to your digital marketing needs.”

“With over ten years in apparel design, specializing in activewear and dancewear, I have a proven track record of developing designs that resonate with customers and drive sales. My expertise includes conducting global trend research, selecting inspiring materials, and leading teams to transform creative concepts into market-ready products. I am proficient in Adobe Creative Suite and have experience with CLO3D, ensuring that my designs are both innovative and technically sound. My leadership skills have been honed by mentoring junior designers and managing cross-functional teams, fostering a collaborative and efficient design process.”

“With several years of experience in CPG retail sales and merchandising, I have successfully managed sales territories, maintained product placements, and executed promotional strategies. My ability to plan and organize, combined with proficiency in Microsoft Office and familiarity with iPads, positions me well to contribute effectively to your sales team. I am adept at thinking on my feet and delivering results in dynamic environments, ensuring that products are always tagged, rotated, and optimally displayed.”

4. Conclude with a call to action

When wrapping up your cover letter, it’s crucial to include a strong call to action in your closing paragraph. This isn’t just about expressing gratitude—it’s about setting the stage for the next steps in the hiring process.

Instead of a simple “thank you,” aim to propose a specific plan, such as scheduling a meeting or a call to discuss how you can contribute to the company.

Here are some examples of how to end a cover letter :

“Let’s discuss how I can help NexGen Creative Agency achieve its sales goals next week. Please let me know your availability for a meeting.”

“How about we chat next week about how I can help Weissman shine even brighter? Let me know when you’re free.”

“Let’s plan to discuss how my self-motivation and sales-oriented mindset can boost product visibility for Timmons Company next week. Please let me know your availability for a meeting.”

There is no need to add anything more. Time is valuable, so hiring managers won’t spend it on a cover letter that isn’t concise and to the point.

Expert tips for writing a cover letter

We’ve gone over the basics of how to write a good cover letter. Here are some expert tips for formatting and how to make your cover letter even better.

Format your contact information correctly

Before diving into the content of your cover letter, it’s important to format the contact details and header correctly. You’ll need to include your name, full address, phone number, and email address.

Here’s an example:

Personalize your greeting

To whom should you address your cover letter to? “For maximum impact, see if you can find the hiring manager or recruiter for the role, and send your letter to them,” says career coach Susan Schwarz . “Addressing your letter to a specific person will significantly increase the likelihood of someone reading it.”

Check the company’s website or LinkedIn profile to find the name of the hiring manager. However, if you can’t find a specific name, “Dear Hiring Manager” will suffice.

To end a cover letter, you can use “best regards” or “kind regards” followed by your full name.

Show your personality

While it’s important to maintain a professional tone in your cover letter, don’t be afraid to let your personality shine through. But remember, you don’t want to overdo it—keep it concise and relevant .

Here are some ways to show your personality in your cover letter:

• Briefly mention a specific project or experience you enjoyed.
• Highlight a distinctive skill or trait that sets you apart.
• Talk about how your values align with the company’s mission or culture.
• Describe a unique volunteer experience.

Emphasize your adaptability

According to LinkedIn , the top “skill of the moment” is adaptability . This means being open to new ideas, ready to pivot when needed, and always looking for ways to improve. In a world where the only constant is change, being adaptable can set you apart.

Here’s an example of how to incorporate adaptability into your cover letter:

“In my previous role as a CPG retail sales merchandiser, I consistently demonstrated my ability to adjust to changing market conditions, customer preferences, and sales strategies. This adaptability allowed me to increase sales by 25% in a highly competitive market.”

Show enthusiasm

Research shows that 40% of employers would not hire a candidate if they lacked enthusiasm. Remember, you’re much more attractive to employers when you’re on fire .

Here’s an example of how to show enthusiasm for the company you’re applying to:

“I’ve long admired Weissman’s commitment to the dance community and the artistry of your costumes. Your dedication to empowering performances and celebrating creativity is inspiring, and I’m excited about the opportunity to join your passionate team.”

Balance professionalism with friendliness

Try to strike a balance between a professional and friendly tone. Don’t use overly formal language, but make sure your writing is polished and error-free. Use humor sparingly, as it can be easily misinterpreted.

This approach helps you come across as both competent and personable, making you an ideal candidate.

Cover letter do’s and don’ts

• Do personalize . Address your cover letter to a specific person whenever possible.
• Do be concise . Keep your cover letter to one page.
• Do show enthusiasm . Mention specific reasons why you want to work there.
• Do include measurable accomplishments . These are achievements that can be quantified , such as increasing sales by a percentage.
• Do show your personality . Share brief anecdotes or unique experiences relevant to the job.
• Do be professional yet friendly . Avoid overly formal language.
• Do proofread your cover letter. A single mistake can damage your chances of getting an interview.
• Do include a call to action. Suggest scheduling a meeting or a call.
• Don’t be too formal . Strike a balance between professionalism and friendliness.
• Don’t overuse humor . Humor can be easily misinterpreted or come off as unprofessional.
• Don’t repeat your resume . Your cover letter should complement your resume, not repeat it.
• Don’t include irrelevant information. Focus only on what’s most relevant to the job you’re applying for.
• Don’t use clichés . Phrases like “I am a hard worker” or “I think outside the box” are overused and add little value.
• Don’t make excuses . Avoid explaining gaps in employment or other potential negatives.
• Don’t forget to tailor each letter . Customizing each cover letter will help it pass through Applicant Tracking Systems (ATS).

Cover letter examples

Here are a few cover letter examples that show how to highlight your skills, show your personality, and match your experiences with the job.

Cover letter example for someone with no work experience

Starting your career can be challenging, especially when you don’t have much experience to showcase. But don’t worry—a well-written cover letter can highlight your strengths and potential.

• Addresses the company’s needs : The letter begins by acknowledging the challenges the company faces, demonstrating an understanding of the industry and the company’s needs.
• Offers a solution : The candidate clearly states how they can provide value by offering a fresh perspective and innovative ideas.
• Highlights relevant experience : Even with limited work experience, the letter mentions a successful internship project that aligns with the job’s requirements.
• Shows enthusiasm and passion : The mention of a passion for sustainability and eagerness to contribute to the company’s efforts showcases the candidate’s genuine interest.
• Proposes next steps : The call to action is clear and professional, suggesting a meeting to discuss how the candidate can contribute, which shows initiative and confidence.

Cover letter example for someone changing careers

Changing careers can be a bold and exciting move, especially when you have a strong foundation of transferable skills. The following example of a cover letter demonstrates how to effectively highlight your previous experience and enthusiasm for a new industry.

• Engaging opening : Starts with a bold question that captures attention and sets the tone for the rest of the letter.
• Clear value proposition : Quickly establishes how the candidate’s project management skills can benefit the finance industry.
• Relevant experience : Highlights a specific project that showcases the candidate’s ability to improve efficiency and manage complex tasks.
• Expresses enthusiasm : Shows genuine excitement about the career change and the specific company.
• Call to action : Concludes with a clear and confident call to action, suggesting a meeting to discuss how the candidate can contribute to the company’s success.

Cover letter example for someone re-entering the workforce

Re-entering the workforce after a significant break can be challenging, but it’s also an opportunity to showcase your resilience and the valuable skills you’ve developed during your time away.

The following cover letter example demonstrates how to effectively address employment gaps while highlighting your strengths and enthusiasm for the role.

• Strong opening statement : The cover letter begins with a compelling statement about the importance of adaptability and innovation, setting a positive and forward-thinking tone.
• Addresses employment gap : It acknowledges the employment gap upfront, providing context without dwelling on it, which demonstrates honesty and transparency.
• Highlights relevant experience : The letter emphasizes past accomplishments and specific projects, showcasing the candidate’s skills and ability to deliver results.
• Shows enthusiasm for the role : The candidate expresses excitement about re-entering the workforce and aligns their values with the company’s mission.
• Proposes next steps : It ends with a clear call to action, suggesting a meeting to discuss how the candidate can contribute to the company’s success.

Generate a perfectly crafted cover letter in seconds

If you’re still having trouble writing your cover letter, try Jobscan’s AI cover letter generator . It analyzes both your resume and the job ad to create a completely original cover letter customized for the job you’re applying for.

To learn more about how the cover letter generator works, watch this brief video:

You can try Jobscan’s cover letter generator for free below:

Key takeaways

Follow these key takeaways to write a compelling cover letter that sets you apart from other candidates and opens doors to new career opportunities.

• Write with the employer’s needs in mind. Explain how you can address their specific challenges and contribute to their goals.
• Keep it brief . Use short sentences and paragraphs to make it easy for hiring managers to scan quickly.
• Address your letter to a specific person . If you can’t find a name, “Dear Hiring Manager” will suffice.
• Showcase your relevant experience. Use specific examples to demonstrate your abilities.
• Inject your personality. Share brief anecdotes or unique experiences relevant to the job.
• End with a strong call to action . Suggest a meeting or a call to discuss how you can contribute to the company’s success.
• Proofread your letter. A single error can torpedo your chances at getting an interview.
• Show enthusiasm. Showing excitement and a willingness to learn can make you a more attractive candidate.

A cover letter should be one page long, consisting of three to four paragraphs. The total word count should be around 250-400 words.

When you don’t have a specific name, you can use “Dear Hiring Manager.” Avoid using “To Whom It May Concern,” as it is considered old-fashioned.

When emailing a cover letter, use a clear subject line like “Application for Content Developer – [Your Name].” Paste your cover letter into the email body. Attach your resume.

Yes, a cover letter is necessary because good first impressions are important. By highlighting your qualifications and showing enthusiasm for the role, you can gain an advantage over someone who doesn’t send one.

Employers look for personalization in a cover letter, showing that it’s tailored to the specific job and company. Highlight relevant experience and skills that match the job requirements. Include specific achievements that demonstrate your capabilities and contributions.

Yes. Providing specific examples of your achievements helps demonstrate your skills and qualifications, making your application more compelling to employers.

A cover letter starts with your contact information, first and last name, the date, and the employer’s details. Begin with an introduction about your suitability for the role. Include a brief section highlighting relevant experience and skills with examples. Conclude by asking for an interview.

The primary goals of a simple cover letter are to make a good impression, get someone to read your resume, and offer you a job interview. It also shows you have good communication skills, which are highly valuable in today’s workforce.

The opening sentence should state the problem the company faces or pose a thought-provoking question to grab the hiring manager’s attention.

Robert Henderson, CPRW, is a career advice writer and a resume expert at Jobscan.

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How to Structure a Cover Letter in 2024: 10+ Proper Examples

A cover letter is a document that accompanies a job seeker’s resume or job application. It is a personalized letter that introduces the candidate to a potential employer and highlights their qualifications and skills relevant to the job position. A cover letter serves as an introduction, a chance for the job seeker to make a good first impression and to differentiate themselves from other candidates.

Why is a Cover Letter important?

A cover letter is an essential tool for job seekers, as it can significantly increase their chances of getting hired. It allows them to demonstrate their interest in the job position and the company and showcase their suitability for the role. A well-written cover letter can help candidates stand out from the competition and communicate their value proposition to employers.

Purpose of a Cover Letter

The purpose of a cover letter is to persuade the employer to consider the job seeker’s application and invite them for an interview. It is an opportunity for the candidate to sell themselves, pitch their skills and experience, and show how they can add value to the organization. A cover letter provides additional context and information that may not be included in the resume, such as career goals, achievements, and personal attributes.

A cover letter is a powerful tool for job seekers to market themselves to potential employers and increase their chances of getting hired. The following sections of this article will provide 10+ proper examples of how to structure a cover letter for various job positions and industries.

Understanding the Structure of a Cover Letter

When it comes to crafting a cover letter, establishing a solid structure is key to ensuring your application stands out from the rest. A well-structured cover letter should consist of the following elements:

The heading should be placed at the top of the cover letter and should include your name, address, phone number, and email address. You can also include the date and the recipient’s name and address if you have that information available.

Introduction

The introduction serves as your chance to grab the reader’s attention and make a strong first impression. Start by addressing the reader by name and briefly explaining why you are writing. Be sure to include the name of the position you are applying for and where you found the listing.

The body of the cover letter is where you can expand on why you are the ideal candidate for the position. Your cover letter should consist of at least three paragraphs:

Paragraph 1: Why you are interested in the job

In this paragraph, you should explain why you are interested in the position and the company you are applying to. Mention any unique aspects of the job or company that stand out to you and why they align with your career goals.

Paragraph 2: Why you are the perfect candidate

This paragraph should highlight your skills, qualifications, and experiences that make you the perfect fit for the position. Use specific examples to demonstrate how your skills and experience align with the job description.

Paragraph 3: Relevant experience and skills

In this paragraph, expand on your experiences and skills that specifically relate to the job you are applying for. Use concrete examples and metrics to demonstrate your expertise, and how you can contribute to the company’s success.

Paragraph 4: Closing and call-to-action

The final paragraph should summarize your interest in the position and the company. Additionally, you should use this opportunity to express your enthusiasm for the role and your willingness to contribute to the company’s continued growth. End with a call-to-action, requesting an interview or thanking the reader for their time.

The closing should include a polite sign-off such as “Sincerely” or “Best regards” followed by your name.

A well-structured cover letter can make all the difference in the job application process. By following these guidelines, you can craft a compelling cover letter that effectively demonstrates your qualifications and sets you apart from other candidates.

How to Start a Cover Letter

When it comes to writing a cover letter, the opening is crucial. It’s the first impression you make on the hiring manager, and you want it to be a strong one. Here are some tips on how to start your cover letter:

Start your cover letter with a professional greeting, such as “Dear Hiring Manager” or “Dear [Company Name] Team.” Avoid using generic greetings like “To Whom It May Concern” as they can come off as impersonal.

Opening Statement

In the opening statement, introduce yourself and express your interest in the job. You can also briefly highlight why you are a good fit for the position.

Mention the Source of Job Posting

Let the hiring manager know where you found the job posting. This shows that you’ve done your research and are genuinely interested in the position.

Include Personal Referrals, If Applicable

If you have a personal connection to the company, such as a referral from a current employee, mention it in your cover letter. This can give you an edge over other applicants and make a strong impression on the hiring manager.

Highlight Achievements

In the body of your cover letter, highlight your professional achievements and how they relate to the job you’re applying for.

By following these tips, you can create a strong opening to your cover letter that will grab the hiring manager’s attention and set you apart from other applicants.

How to Write the Body of a Cover Letter

The body of your cover letter is where you really have the chance to showcase your skills and experience to the hiring manager. More importantly, it’s where you need to connect your qualifications directly to the requirements of the job you’re applying for. Here’s how to do that effectively:

Customize the body for each job application

One of the biggest mistakes jobseekers make is writing a generic cover letter that they can send out to any employer. It’s crucial to customize your cover letter for each job application you submit. This means doing some research on the company and the position you’re applying for, and tailoring your letter to fit their specific needs.

Use specific examples

In order to demonstrate your value to the employer, you need to provide specific examples of your past experiences and accomplishments. Don’t just write that you have “strong communication skills” or “a proven track record”; instead, give concrete examples of how you’ve used those skills in the past – for instance, how you managed a team, resolved a customer issue, or spearheaded a successful project.

Connect your skills with job requirements

The purpose of the cover letter is to prove that you’re the best candidate for the job. In order to do that, you need to show how your skills and experience directly relate to the requirements listed in the job posting. Don’t assume that the employer will make the connection themselves; spell it out for them.

For example, if the job posting lists “proficiency in Microsoft Excel” as a requirement, you might write something like: “As you can see from my resume, I have extensive experience with Microsoft Excel. In my previous role, I used this skill to develop complex financial models that led to a 12% increase in revenue for our department.”

Use keywords and phrases from the job description

In addition to connecting your skills to the job requirements, you should also use some of the same language and phrases that appear in the job posting. This not only shows that you’ve read and understood the posting, but also helps your application get past any screening software that the employer may be using.

For example, if the job posting mentions “collaboration” as a requirement, you might write something like: “I’m thrilled to see that collaboration is such a key component of this position, as it’s something I’m truly passionate about. In my previous role, I worked closely with cross-functional teams to develop and implement marketing campaigns that exceeded our targets by 25%.”

Use the body of your cover letter as an opportunity to prove your value to the employer by customizing it for each job application, using specific examples, connecting your skills to job requirements, and using keywords and phrases from the job description.

What to Avoid in a Cover Letter

When it comes to crafting a cover letter, there are certain things that you should avoid in order to make a good impression on potential employers. Below are some common mistakes that you should steer clear of when writing a cover letter:

Grammatical errors and spelling mistakes

Grammatical errors and spelling mistakes can undermine your credibility and make it difficult for employers to take you seriously. Make sure to proofread your letter carefully and use tools like grammar checkers to catch any mistakes before submitting your application.

Clichéd statements

Using clichéd statements such as “I’m a real go-getter” or “I work well under pressure” can make you come across as unoriginal and uninspired. Instead, try to demonstrate your skills and experience through specific examples and accomplishments.

Irrelevant information

Including irrelevant information in your cover letter can distract from your qualifications and make it hard for employers to see how you fit the position. Make sure to stay focused and only include information that is directly related to the job at hand.

Overuse of buzzwords

While buzzwords can be useful in demonstrating your knowledge of industry trends, using them too often can make you seem insincere and unoriginal. Use them sparingly and only when they add real value to your letter.

By avoiding these common mistakes, you can ensure that your cover letter is well-structured, professional, and effective in highlighting your qualifications and experience.

How to End a Cover Letter

As you come to the end of your cover letter, it’s important to leave a lasting impression. Here are a few crucial elements to include in your conclusion:

Summarize your interest in the job:  Reiterate why you’re excited about this particular role and how it aligns with your career goals.

Mention your relevant skills and experience:  Briefly touch on the qualifications that make you the perfect fit for this position.

Request an interview:  Emphasize your eagerness to discuss your application further and express your availability for an interview.

Provide contact information:  Finish off your cover letter with your full name, phone number, and email address. Make it easy for the hiring manager to get in touch with you.

By following these guidelines, you can leave a strong impression and increase the chances of getting called for an interview. Remember, the goal of your cover letter is to show why you’re the best candidate for the job, so end your cover letter with confidence and enthusiasm!

How to Format a Cover Letter

When it comes to formatting your cover letter, you want to keep things simple and professional. Here are a few key tips to keep in mind:

• Use a consistent font style and size throughout the entire letter to maintain a uniform look.
• Avoid using too many colors and graphics as this can detract from the content of your message.
• If you need to use bullet points to highlight important information, keep them concise and to the point.

By following these formatting guidelines, you can ensure that your cover letter looks polished and professional, making a great first impression on potential employers.

Examples of Cover Letters for Different Job Roles

The structure and content of a cover letter may vary depending on the job role you are applying for. Here are three examples of cover letters tailored to different job levels:

Sample Cover Letter 1: Entry-Level Position

Dear Hiring Manager,

I am excited to apply for the entry-level position at XYZ Company. As a recent graduate with a degree in marketing, I am eager to apply my skills and knowledge in a professional setting.

In my previous internships, I have developed a strong understanding of marketing strategies and social media management. I am confident that my ability to learn quickly and work collaboratively will allow me to make a valuable contribution to your team.

Thank you for considering my application.

Sincerely, [Your Name]

Sample Cover Letter 2: Mid-Level Position

I am writing to express my interest in the mid-level position at ABC Corporation. With over five years of experience in project management and team leadership, I believe that I have the skills and expertise necessary to excel in this role.

Throughout my career, I have demonstrated a strong ability to manage complex projects and deliver results on time and within budget. Additionally, my experience in mentoring and coaching team members has allowed me to effectively collaborate with colleagues and foster a positive work environment.

Thank you for your time and consideration. I look forward to the opportunity to discuss my qualifications further.

Best regards, [Your Name]

Sample Cover Letter 3: Executive Position

Dear [Hiring Manager’s Name],

I am thrilled to apply for the executive position at XYZ Corporation. With over 15 years of experience in executive leadership roles, I possess a deep understanding of organizational strategy, financial management, and stakeholder engagement.

During my tenure at ABC Company, I played a crucial role in driving revenue growth and expanding our market share. My ability to build strong relationships with internal and external stakeholders has been instrumental in achieving these results.

I am confident that my strategic vision and leadership capabilities align with the requirements of this position. Thank you for considering my application.

Best Practices for Writing Cover Letters

To increase your chances of landing the job of your dreams, it’s essential to follow some best practices when it comes to writing your cover letter. Here are some tips to help you succeed:

Do your research before writing

Before you begin drafting your cover letter, you must do your homework. This means researching the company you are applying to, understanding their values, goals, and mission, and reviewing the job description to ensure you understand the skills and requirements the employer is looking for. Armed with this knowledge, you can tailor your cover letter to highlight your most relevant experience and accomplishments.

Use an active and professional tone

When writing your cover letter, it’s important to use an active and professional tone. Avoid using passive language or cliches, and be sure to highlight your enthusiasm for the role and the company. Keep your tone positive and upbeat, and show the employer what sets you apart from other candidates.

Edit and proofread your cover letter

Your cover letter is your chance to make a great first impression with the employer, so it’s crucial to ensure that it is free of errors and typos. Take the time to edit and proofread your document carefully, paying close attention to grammar, punctuation, and spelling. You might even consider having a friend or colleague review your cover letter for feedback.

Follow up with the employer after submitting your application

After submitting your cover letter and resume, it’s a good idea to follow up with the employer within a week or so to show your interest in the position. You might send an email or give the employer a call to inquire about the status of your application and to reiterate your enthusiasm for the role.

By following these best practices for writing cover letters, you’ll be well on your way to crafting a winning application that will help you stand out from the competition. Good luck!

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• Cover Letters

How to Structure a Cover Letter

What to include in each part of a cover letter.

The Structure of a Cover Letter

• What to Include in a Cover Letter

Sending an Email Cover Letter

Cover letter template and example.

When writing a cover letter to apply for a job, it's important to include all the requisite information clearly and efficiently.

Your cover letter is a way to grab the hiring manager's attention and it's important to be sure that it's polished, professional, and complete with the information the reader expects to see. If any elements are missing, it could even disqualify you from consideration for the job.

Here's how to structure a professional cover letter, with tips for every part and an example that includes everything.

A cover letter is comprised of several sections: your contact information, a salutation, the body of the cover letter, an appropriate closing, and a signature.

Review the structure of a cover letter, what to include in each part, and examples.

Your Contact Information

• What to include: The first section or header includes your contact information: name, address, phone or cell phone number, and your email address. It has also become common to include your LinkedIn address so that employers can immediately access your professional profile, resume, and networking contacts.  In an email, you can also list your contact info below your signature.
• Choose a style: Go with a simple centered header, or get a little fancy with the design if you're sending a hard copy. 
• Keep it professional: Also, keep in mind that your email address should sound simple and professional. Ideally, it would look like “[email protected].” Never use a “cutesy” email address that refers to your hobbies or political opinions or is off-color; your email address needs to reflect your professional identity, not your sense of humor.

You may want to create an email account dedicated solely to your career search. It can be easier to track all your correspondence when you have a dedicated email address for job hunting.

Employer Contact Information

• You can also include the employer's contact information. This is most appropriate to include on a formal, hard copy cover letter submitted through snail mail or by hand.
• If you are sending a job application by email or through an employer’s online application system, it is not as necessary to include this contact information.
• As a general rule of thumb for email applications, use the formal contact address if you know it, but don’t worry too much about omitting it otherwise.

Cover Letter Salutation

Although you may not need to know whom to address when sending a cover letter via email, getting a name to address your letter to is important. Do your research to avoid having to use the generic " To Whom It May Concern " or "Dear Sir or Madam," which can make things look like you didn't make an effort to learn more about the job or the employer. The best ways to learn contact names are to call an organization’s front office or to review their website.

To get in gear, review samples of  cover letter salutations . If you can't find a contact person, there are options you can use instead.

Cover Letter Body

The body of your cover letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow up. This section of your cover letter includes:

• First paragraph : Why you are writing. This is "the grab," your chance to grasp your reader by the collar and get their attention. Offer some specific, focused information regarding the job you're seeking and a few core strengths that demonstrate your suitability for the position.
• Second paragraph : What you have to offer the employer .  This is your hook where you highlight examples of the work performed and achieved results. Draw on your key competencies from your resume, although don't copy it word for word. Bullet points in this paragraph are extremely effective in drawing your reader's eye to your successes.
• Third paragraph : Your knowledge of the company. Show you did your research and know something about the business and how you can contribute to its mission.
• Fourth paragraph : Your closing. Summarize what you would bring to the position and suggest some next steps by requesting a meeting or suggesting a call.

You can boldface quantifiable achievements like year-over-year sales figures to make these “pop” on the page.

Finish your letter with a formal closing like "Sincerely" or "Yours truly." A cover letter is a professional correspondence, so don't use informal closings like "Cheers" in the letters you write to apply for jobs.

Your Signature 

How you sign your cover letter will depend if you're sending a paper or email letter. If you're sending a paper letter, type your name after the salutation, leaving a space for your handwritten signature. If you're sending an email cover letter, type your name and contact information after your salutation.

Signature for a Hard Copy Letter Example

Mary Barnes (Your Signature)

Mary Barnes

Email Letter Signature Example

Mary Barnes Address City, State Zip Email Phone

When you're sending a cover letter via email, include your name and the job you're applying for in the subject line of the message. That way, you'll be sure your message gets opened and read.

Subject: Mary Barnes - Marketing Assistant Position

Download a cover letter template (compatible with Google Docs and Word Online), or see below for more examples.

Cover Letter Example

Lucius Applicant 123 Main Street Anytown, CA 12345 555-555-5555 lucius.applicant@email.com

August 12, 2024

William Lee Lead Mechanic Acme Auto 123 Business Rd. Business City, NY 54321 

Dear Mr. Lee:

I’m writing to apply for the position of diesel mechanic at the City Transit Agency, as advertised on the city’s careers web page. I’ve included my resume for your consideration.

In addition to my experience as a diesel mechanic, I have an excellent knowledge of gasoline engines and electric systems, and I hold a CDL driver's license. Most recently, I worked for Trailer Transfer in Middletown as their lead diesel mechanic. While I was there, I developed a training program for new hires. However, I had to leave my job due to a move to your city.

Thank you for your time and consideration. I will follow up next week to see if I can offer any more information about my skills and experience. My cell phone is 555-555-5555 and my email is lucius.applicant@email.com. 

Best regards,

Lucius Applicant (Signature hard copy letter)

Lucius Applicant

Need more examples? Here are more cover letter examples , including templates you can customize to create your own cover letters.

Key Takeaways

• A cover letter should be clear and professional, and it should also include some necessary information to help ensure your application is properly assessed.
• Structure your cover letter with your contact information, a salutation, body paragraphs detailing your qualifications and knowledge of the company, a formal closing, and your signature.
• Tailor your cover letter by addressing it to a specific person and highlighting relevant achievements.
• Make sure to demonstrate your knowledge of the company to make a strong impression on the hiring manager.

12 CV cover letter examples

A  cover letter  for your CV, or covering note is an introductory message that accompanies your CV when applying for a job.

The purpose of the cover letter is simple… Persuade the reader to open your CV.

Learn how to write a cover letter properly, and you will hugely increase your chances of getting responses and landing job interviews.

This guide, with 12 annotated cover letter examples will show you everything you need to know about creating a winning cover note.

CV templates 

How to layout a cover letter for your CV

This annotated example of a cover letter shows you how you should structure your cover letters, and the type of information you should be including.

You should always write your CV in the body of your email (or j ob site messaging system) so that it can be read instantly. Never attach it as a separate document, or the recipient probably won’t open it.

Example CV cover letters

These 11 example CV cover letters from a range of industries should give you some good inspiration for creating your own cover letter.

Admin CV cover letter

This cover letter is aimed at administrative roles , so it highlights the candidate’s abilities in efficiency, report writing and meeting deadlines, whilst demonstrating the types of environments they have worked in.

Learn how to write a cover letter step-by-step here.

Customer service CV cover letter

This customer service cover letter briefly explains the candidate’s length of experience in the field and highlights some of the more important customer service skills such as call handling, order taking and complaint resolution.

This gives the reader an excellent introduction to the candidate and should certainly encourage them to open the CV.

See our full customer service cover letter guide,  sales assistant cover letter example  and waiter/waitress cover letter example .

Finance CV cover letter

As a finance professional, it’s important to highlight your specialisms within finance, the types of companies you’ve worked for, and high level functions you’ve carried out within your cover letter. This will give the hiring manager a good overall feel of your abilities, and if it’s well tailored to the role, should provide them with enough info to excite them about your CV.

Quick tip: Use our job application tracker spreadsheet to track your applications and follow up with employers who don’t respond.

Build your CV now 

Events CV cover letter

This events manager candidate has done a great job of summarising the type and size of events they manage, along with details of core skills such as leadership, project delivery and stakeholder management.

This certainly provides enough info to create a buzz around the CV attached and encourage the recipient to open it.

Executive assistant CV cover letter

This executive assistant CV cover letter provides a good high level intro to the candidate showing the reader key business support knowledge in areas such as admin, diary management and document management. It also shows that the candidate is confident supporting senior business figures.

Graduate CV cover letter

As a graduate , your cover letter will need to be a little longer than an experienced candidates, to compensate for your lack of experience and really sell yourself.

This candidate speaks in lots of detail about their education, qualifications, and extra-curricular work which relates to the roles they are applying for.

IT CV cover letter

As an IT candidate, it’s important not only to highlight your technical skills, but also show how you apply those skills in the workplace to translate real benefits for your employer.

This candidate gives a good overview of the candidates technical abilities and the types of projects they apply them to, along with results they achieve.

Marketing CV cover letter

This marketing cover letter provides readers with a summary of the candidate’s core marketing abilities such as media planning, brand awareness and cost reduction. It also explains the types of marketing campaigns and companies they have experience with – a great high-level intro.

Cover letter examples

Warehouse Operative cover letter – Training Contract cover letter – Cleaning Job cover letter – Nursery Assistant cover letter – Recruitment Consultant cover letter – Dental Nurse cover letter –

Chef cover letter – Editorial Assistant cover letter – Aircraft Mechanic cover letter – Biomedical Science cover letter – Cabin Crew cover letter – Finance Assistant cover letter – Hotel Receptionist cover letter – Asset Management cover letter – Assistant Psychologist cover letter – Beauty Therapist cover letter – Cafe Worker cover letter – HR Administrator cover letter – NQT cover letter – Quantity Surveyor cover letter

More cover letter examples

• Academic cover letter
• Account Manager cover letter
• Accountant cover letter
• Accounting cover letter
• Accounts Assistant cover letter
• Acting cover letter
• Admin Assistant cover letter
• Administrator cover letter
• Apprenticeship cover letter
• Architecture cover letter
• Assistant Manager cover letter
• Banking cover letter
• Bar Staff cover letter
• Barclays cover letter
• Barista cover letter
• Bartender cover letter
• Business Analyst cover letter
• Business Development Manager cover letter
• Car Sales Person cover letter
• Care Assistant cover letter
• Career Change cover letter
• Catering Assistant cover letter
• Civil Engineer cover letter
• Computer Science cover letter
• Consulting cover letter
• Copywriter cover letter
• Cyber Security cover letter
• Data Entry Clerk cover letter
• Data Scientist cover letter
• Delivery Driver cover letter
• Digital Marketing cover letter
• Electrician cover letter
• Engineering cover letter
• Estate Agent cover letter
• Event Manager cover letter
• Exam Invigilator cover letter
• Executive Assistant cover letter
• Fashion Designer cover letter
• Finance cover letter
• Financial Analyst cover letter
• Google cover letter
• Graduate cover letter
• Graduate Engineer cover letter
• Graduate Scheme cover letter
• Graphic Design cover letter
• Health Care Assistant cover letter
• Hospitality cover letter
• HR Assistant cover letter
• HR cover letter
• Interior Designer cover letter
• Internal Position cover letter
• Internship cover letter
• Investment Banking cover letter
• Investment Manager cover letter
• IT Support cover letter
• Journalist cover letter
• JP Morgan cover letter
• Lawyer cover letter
• Legal Assistant cover letter
• Legal cover letter
• Library Assistant cover letter
• Manager cover letter
• Marine Engineer cover letter
• Marketing Assistant cover letter
• Marketing cover letter
• Marketing Intern cover letter
• Marketing Manager cover letter
• McKinsey cover letter
• Mechanical Engineer cover letter
• Medical Receptionist cover letter
• Medical Writer cover letter
• Model cover letter
• Nanny cover letter
• Nurse cover letter
• Nursing cover letter
• Office Assistant cover letter
• Office Manager cover letter
• Operations Manager cover letter
• Optical Assistant cover letter
• Paralegal cover letter
• Part Time cover letter
• PE Teacher cover letter
• Personal Assistant cover letter
• Personal Trainer cover letter
• Pharmacist cover letter
• Pharmacy Assistant cover letter
• PHD Application cover letter
• Photographer cover letter
• Placement cover letter
• Private Equity cover letter
• Product Manager cover letter
• Production Assistant cover letter
• Production Operator cover letter
• Project Coordinator cover letter
• Promotion cover letter
• PWC cover letter
• Quantity Surveyor cover letter
• Receptionist cover letter
• Research Assistant cover letter
• Researcher cover letter
• Retail Assistant cover letter
• Retail cover letter
• Retail Manager cover letter
• Sales Advisor cover letter
• Sales Executive cover letter
• Sales Manager cover letter
• Scrum Master cover letter
• Security Officer cover letter
• Ski Season cover letter
• Social Media Executive cover letter
• Social Media Manager cover letter
• Software Developer cover letter
• Software Engineer cover letter
• Speculative cover letter
• Student cover letter
• Support Worker cover letter
• Teaching Assistant cover letter
• Team Leader cover letter
• Trainee Dental Nurse cover letter
• University cover letter
• UX Designer cover letter
• Volunteer cover letter

Project manager CV cover letter

A project manager’ s cover letter needs to quickly explain to recipients the types of projects they lead and the technical expertise they bring to the projects. It’s also important to describe level of experience, seniority and background.

See full project manager cover letter example + writing guide

Operations manager cover letter

This operations management CV provides a brief introduction to the types of operations the candidate manages and the firms they work for.

They also touch upon some core operations skills such as efficiency, logistics and ROI improvement.

Sales CV cover letter

As a sales candidate, this cover letter shows the types of business this person can generate and the size and scale of the impact they create by highlighting some sales results.

It also mentions some core sales skills like business development, presenting, working under pressure and closing deals.

Cover letter templates

Teacher cover letter

This teacher cover letter does a great job of introducing the candidate, and showing the recipient the key facts they will be looking for, such as; the age group they teach, subject specialisms, and the results they have achieved.

The cover letter is brief and gets to the point quickly, so that readers will instantly look to open the attached CV .

How to write your CV cover letter

Now that you’ve seem good examples of cover letters to accompany your CV (or resume if you are in the USA) this guide will show exactly how to write your own, and the content that needs to be included .

Send your CV cover letter in email format (when possible)

When applying for jobs online you usually have 2 choices…

1) Send a message via the job website’s messaging system

2) Send the recruiter an email directly

If you can find an email address for the recruiter, then I would always recommend sending an email directly because it gives you more control.

When you send a message through a job website, it will transfer into an email with basic formatting and an auto-generated headline , which will look like this when the recruiter receives it.

If you cannot find an email address for the recruiter on the job advert, then try searching LinkedIn or the company website to find the relevant contact.

You may not always be able to find an email address, but when you can – always send a job application by email .

Make your subject line appealing

As you can see in the picture above, a bad subject line can kill your chances of actually having your email read in the first place.

Your subject line should stand out and give the recruiter a reason to open your email.

When recruiters look into their inbox, they are looking for one thing; a candidate who can do the job they are advertising – so give that to them in your subject line.

Your subject line should be a short summary of your experience that relates directly to the job you are applying for.

The following are good subject line examples;

KS2 Teacher with 5 years experience

Front End Web developer with HTML, HTML & JavaScript experience

Junior Graphic designer with 1st BA Hons Graphic Design

If your subject line shows that you have one or two of the most important requirements for the job, your email should get opened every time.

Address the recruiter by name

To get the relationship off on the right foot, you should try to address the recruiter by name if you can.

Often the recruiter’s details will appear on the job advert but sometimes you may have to check out the company website or do some digging around on LinkedIn.

If you really can’t find the name, then it’s not the end of the world – just start with a simple friendly opening like “ Hi ”

(If you applying to a more traditional organisation such as an academic post for a university, you may want to use something a bit more formal like “ Dear sir or madam ”)

Use a friendly yet professional tone

It’s important to sound professional when writing a cover letter but you also need to demonstrate your ability to communicate with other people and show some personality.

If your email is too casual and written in an over-familiar tone, then you will come across us un-professional.

But on the other hand, if your email is too formal and shows no signs of rapport building, you risk appearing as somebody who lacks social skills.

So when writing your cover letter, try to strike a nice balance of professionalism and friendliness.

Opening with a line such as “ hope you’re well ” is a nice way to breathe a bit of personality into your cover letter.

Ensure that your spelling and grammar is perfect throughout your cover letter because sloppy mistakes are a huge red flag for recruiters.

Quick tip:  If you struggle with spelling and grammar, try our quick-and-easy CV Builder

Keep it brief

Unless the job advert specifies otherwise; keep your cover letter short and sweet.

Recruiters and employers receive hundreds of job applications per week, so they don’t want to read a 2 page cover letter.

Depending on the role, around 2-4 sentences should be enough for the content of the cover letter.

You just need to write enough to persuade them to open your CV – It should roughly contain the same amount of information as your CV profile or personal statement.

Show how your skills match the job

To ensure that recruiters open your CV, you simply need to explain how your skills and experience match the job requirements from the advert.

Scan the job advert to discover what the most important candidate abilities are, and show how your previous experience has prepared you to cover these.

In particular, look out for any requirements that are essential to the job .

Focus on what you have to offer at this stage and not what you want.

At this stage, your covering letter is simply a means of getting the recruiter to open your CV, so it’s too early to talk about salary demands etc. Save that for your initial conversation with the recruiter.

Include a professional signature

End your cover letter with a friendly salutation such as “Regards” and a smart signature which includes your name and most direct contact method (usually mobile phone for most people)

A professional email signature will show recruiters that you understand business-email etiquette and ensure they have a means of contacting you – even if they can’t open your CV for any reason.

Writing a CV cover letter

Hopefully this guide has given you everything you need to create a winning cover letter that will ensure you CV gets opened every time you send it.

Just remember to keep it brief, be friendly, tailor it towards your target role, and give recruiters some good reasons to be interested in you.

Good luck with the job hunt!

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CV (curriculum vitae) Guidelines

Format and Content FAQ

• Blue Ivy Carter

Your CV or curriculum vitae is similar to your resume. It clearly represents your current and past experiences and accomplishments so that your reader can understand the unique value that you bring to a job/internship/academic program. A few important differences to keep in mind about your CV:

• A CV can be longer than a typical US resume, but still needs to focus on clarity.
• CV is interchangeable with resume in some industries and parts of the world.
• Should include your academic experiences with minimal curation, do not exclude transferrable and relevant experiences.
• As with a resume, your CV should complement your cover letter not compete or duplicate content.

There are no “universal” formatting rules for a CV, however, you can start by following general resume formatting guidelines. Remember to always try to create a clear, concise, and easy to read document. Additional formatting suggestions:

• Reminder: reviewers may not look past the first page.
• Avoid using Wellsley-specific acronyms, terms, or jargon to make sure the off-campus reader can understand your experiences.
• Note: You should do this with any potential colleague in your target location(s), whether a particular university or country.
• ​ if your transcript is not included or does not adequately demonstrate the relevance, be sure to focus on specific skills/techniques learned and used through projects, papers, etc.
• This can include unpaid experiences paid, project based, upper division coursework, and/or thesis.
• Don’t forget to include relevant details like research supervisor, location, university or lab, or funding source(s).
• The Ruhlman and Tanner Conferences are Wellesley-specific, assume the reviewer is not from Wellesley.
• Possible sub headings: lab, data analysis, languages machine or human, etc.
• You should arrange the order of sections in your CV to highlight information most relevant to the position or application. More important information should be closer to the top, not buried at the end of the second page.
• Largely determined by your audience, think about the potential reviewer.
• For example: standard abbreviations will be understood by specialists in your field but not those outside the field.  
• Read and follow application instructions.
• If an application allows you to choose whether to submit a CV or resume: which will do a better job of showing your fit (your relevant preparation and experience and skills) for the opportunity for which you’re applying?  
• This can vary by the application but you should leave in experiences that show your preparation, experience, and relevant skills.  
• This does not mean you cannot discuss when appropriate, they just not get valuable space on your CV!  
• They’ll have your transcript, and therefore your GPA.
• If you think it might be more helpful to have them look at your transcript and the whole history of that GPA, then don’t include GPA on your CV.  
• Might it be more helpful to include information on your cv that isn’t on your transcript, like the GPA in your major and/or the courses most relevant to your proposed graduate work?
• Not sure what to do? Check in with someone in Career Education. Book an appointment  in Handshake or come by pop-ups or drop-ins.  
• You should always highlight any transferable skills and experiences.
• When in doubt, leave it in! And check in with someone in Career Education. Book an appointment  or come by pop-ups or drop-ins.
• How to have your CV reviewed

Related resources